Travelling Allowance - Session 4.1 & 4.2 PDF

Indian Audit and Accounts Department
Courseware on Various Entitlements admissible to a Government Servant

Session 4.1 & 4.2: Travelling Allowance Admissibility, Entitlements and
Types; Grades of Government servant, Daily Allowance
SESSION OVERVIEW
A. TRAVELLING ALLOWANCE
Government servants are duty

bound to perform their functions in
place of their posting. Government
service comes with all the social and
economic dislocation experienced by
the employees. This may be in public
interest or on request of the employee,
and accordingly their place of stay is
also subjected to change. In these
circumstances, employees are required
to maintain their primary place of
residence and also incur additional
housing costs in the town where they
have been posted to work. Therefore,
some relief for these additional costs
should be provided.
1.
These provisions of granting

allowance to meet travel and
subsistence expenses are consistent
with the long standing principle that
travel allowances are provided to
ensure that an employee is not
financially disadvantaged as a result of
having to travel on official business.
LEARNING OBJECTIVES
To inform the participants about
Various types of Travelling

Allowances admissible to a
Government servant.
Grades of Government servants
for the purposes of T.A.
The entitlements of different
pay scales to claim T.A.
Rates admissible to different
categories of Government
servant.
Grant of advance T.A. on tour/
transfer and related subjects.
Note 4.1 & 4.2
Meaning
Travelling allowances are intended

to meet the costs necessarily incurred
by employees who are required to
travel away from home/place of work
on official business. Such costs cover
accommodation, meals and incidental
expenses.
Travelling
Allowance
includes a travelling or subsistence
allowance for travel within the work
sphere by the holder of an office.
2.
Grades of Government servant
2.1 For the purpose of Travelling

Allowance, employees are divided into
five grades as indicated below:Basic Pay + NPA + Stagnation
Increment
Rs. 16,400 and above
Rs 8,000-16,399
Rs 6,500- 7,999
Rs 4,100- 6,499
Below Rs 4,100
[GIO (1), SR 17]
The classification is decided by the
employees pay on the post actually
held by him, whether permanent,
temporary, or officiating.
2.2 An employee in transit from one
post to other ranks in the lower of the
two.
[SR 19]
2.3
Gradation of re-employed
pensioner
(i)
If he ceases to draw pension,

the grade depends on the
actual pay received from
time to time.
331

(ii)
(iii)
(iv)
3.
If pension is drawn in
addition to pay in the
reemployed post and if on
the basis of the total of
pension and pay. If such
total exceeds that maximum
of the time-scale of the
reemployed post, the grade
will be on the basis of the
maximum of the scale.
The amount of pension
taken into accounts will be
the amount sanctioned
before commutation, if any.
The grade will be decided
on the basis of pay alone in
the case of re-employed
civil
and
military
pensioners whose previous
was ignored while fixing
pay on reemployment.
[GIO (6), SR 17]
Daily Allowance
(given in Rates in
subsequent para) even if it
is through an expensive
locality.
(iii)
For return to HQ on the

same day, D.A. is at
ordinary
rates
only,
irrespective of the fact that
the journey was performed
to an expensive locality.
(iv)
For local journey, D.A. is

only at half the ordinary
rate, irrespective of the
locality.
(v)
For enforced halts en route

treated as duty, due to
breakdown
of
communications caused by
flood, rain, etc. D.A. is
admissible at ordinary rates
only.
(vi)
D.A. is admissible for

period of absence at tour
station
regularised
as
special casual leave due to
disturbances, imposition of
curfew, etc.
(vii)
D.A. is calculated either

with reference to period
spent on journey first and
thereafter for the period
spent in expensive locality
or the other way round,
whichever is beneficial.
[GIOs, SR51]
(viii)
No D.A. for Sundays and

Holidays
unless
the
employee is actually and
not merely constructively
on camp. No D.A. for leave
The allowance granted to meet the

daily expenses of lodging and boarding
when on tour or training is termed as
Daily Allowance.
3.1
Basis for D.A. calculation

(i)
Absence from headquarters

on calendar day basis, i.e,
from midnight to midnight.
Absence not exceeding 6 hours

Nil
Absence exceeding 6 hours but not 70%
exceeding 12 hours
Absence exceeding 12 hours
100%
(ii)
D.A. for journey period is

only at ordinary rates as in
Column (5) of the Table
Note 4.1 & 4.2
332

admissible
days.
and restricted holidays

availed while on tour.
[GIO (1), SR 72]
(x)
(ix)
3.2
beyond
180
Tour ends on return to HQ.

Tour to the same place
again is treated as fresh one
and D.A. will be at full
rates.
[GIOs (1) & (2)]
Full D.A. is admissible for

the first 180 days of
continuous halt at a station
on tour/ temporary transfer/
training.
No
D.A.
Rates
Rates of D.A. for halt at various stations/ localities are given in the following
table. The localities of Columns 2 to 4 of the table are specified in FR and SR.
Rates at a glance
Pay range
Rs. 16,400
and above
Rs 8,00016,399
Rs 6,5007,999
Rs 4,1006,499
Below Rs
4,100
3.3
A
B
C
D
A-1 Class cities
A-class cities and

specially expensive
localities
B-class cities and

expensive localities
Other localities
Ordy.
Hotel
Ordy.
Hotel
Ordy.
Hotel
Ordy.
Hotel
260
650
210
525
170
425
135
335
230
505
185
405
150
330
120
225
200
380
160
305
130
250
105
200
170
245
135
195
110
160
90
130
105
125
85
100
70
85
55
65
Eligibility of D.A. in various circumstances

Free boarding and /or lodging charges availed
Free boarding and lodging
Free board alone
Free lodging alone
Stay in office building free of cost
Stay in Govt. / Public Sector Guest House/ rest rooms of
IAII in International Airports or making own arrangement
Lodging charges paid in excess of 25% of normal D.A.
while staying in
Govt./ PS Guest house
Stay in hotel and other establishment including private
lodges, guest houses, YWCA/YMCA hostels.
Note 4.1 & 4.2
25 % of ordinary rate
50% -do75% -do75% -doAt ordinary rates
75% of ordinary rates + lodging
charges restricted to hotel rate.
90% of ordinary rate + lodging
charges restricted to hotel rate.
333

B.
ADVANCE OF T.A.
of the first leaving no time for the

employee to prefer his T.A. bill in
respect of the first advance.
[Rule 233]
In its plain meaning the term

advance means before hand. Advance
of T.A. is the amount taken by the
employee on the basis of tentative
calculation of his expenses which he
might incur when on tour or transfer.
1.4 Recovery- By adjustment from

the T.A. bill submitted after
completion of the journey.
1.
2.
Advance of T.A. on Transfer
2.1
Amount
Advance of T.A. on Tour
1.1
Amount
(i)
(ii)
An amount sufficient to
cover the officials personal
travelling expenses for a
month,
viz.,
daily
allowance, road/ rail/ air
fares, for journeys both
ways.
In the case of prolonged tour
in the interior, to places
difficult of access, an
amount sufficient to cover
daily allowance, road/ rail/
air fares and contingent
charges such as for the hire
of conveyance, conveyance
of records, tents, etc., for
six weeks.
[Rules 231 &232]
(i)
One months pay in cases of

normal transfer.
[Rule 233]
(ii)
Two months pay if the

transfer is due to shift of
headquarters as a result of
Government
policy.
Advance of pay can be
taken at the new station, if
so desired.
[Rule 233]
(iii)
In addition to (i) & (ii)

above, advance of T.A. as
admissible under the rules,
for self and family. This
can be drawn either in one
instalment or separately for
self and family in two
instalments.
[Rule 223 & GID (3)]
1.2 Eligibility- All cases where T.A.

is admissible as for a journey on tour.
1.3 Conditions - The advance should
be adjusted within fifteen days of
completion of the tour/ rejoining duty
if gone on leave immediately on
completion of tour. A second advance
cannot be sanctioned until an account
has been given of the first except when
a second journey is required to be
undertaken soon after the completion
Note 4.1 & 4.2
2.2
Eligibility
(i)
Employees under orders of

transfer, including those on
leave.
(ii)
Employees proceeding on
foreign service in India or
334

on reversion from such

service.
[Rules 222 & 226, GIO (3)]
(iii)
Not admissible when the

transfer is at officials
request and not in public
interest.
C.
TYPES OF TRAVELLING
ALLOWANCE
Travelling
Allowance
is
admissible to a Government servant on
various occasions as discussed
hereinafter:
1. T.A. on Tour
(iv)
2.3
Not admissible when the

transfer is within the same
station.
Recovery
(i)
Advance of pay of one

month - in not more than
three instalments.
(ii)
Advance of pay of two

months in 24 instalments.
(iii)
Monthly rate of recovery

should be in whole rupee,
the balance being recovered
in the last instalment.
(iv)
Should commence form the

month in which the official
draws a full months pay
and /or leave salary after
joining new appointment.
(v)
Advance T.A. should be

recovered in full from the
T.A. bill.
[Rules 225 & 226]
Note 4.1 & 4.2
T.A. on tour is from duty point/

residence at headquarters to duty point
at the distant station and vice versa. It
comprises-
1.1
Fare for journeys by Road/

Rail/ Air/ Sea.
Road
mileage
for
road
journey otherwise than by bus.
D.A. for the entire period of

absence from headquarters
including
journey
period.
(Discussed in detail under the
subsequent heading Daily
Allowance)
Entitlements for travel by Road
Rate of road mileage

(i)
Actual fare shall be paid for

travel by public bus.
Mileage allowance at 60
p/Km will be admissible for
journey by bicycle/ foot.
(ii)
For journeys by auto

rickshaw/
taxi/
car,
entitlement shall be at the
rates notified by the
concerned
Director
of
Transport.
335

Basic
pay+NPA+SI
entitlements
Rs 16,400 and
above
Rs 8,000 -16,399
AC taxi/ Car/any Bus including

AC Bus
Taxi/ Car/any Bus including AC
Bus except AC Taxi
Taxi/ Autorickshaw/ Scooter/
Moped/any Bus except AC Bus
Autorickshaw/
Scooter/
Moped/any Bus except AC Bus
Autorickshaw/
Scooter/
Moped/Ordinary Bus
Rs 6,500 - 7,999
Rs 4,100 - 6,499
Below Rs 4,100
(iii)
If no rates have been

notified/
prescribed,
prevailing rates in the
Metropolitan city of the
State may be adopted. If no
such rates have been fixed,
then the rates for the
neighbouring State shall be
adopted. When no rates
become available even after
this, following rates are
fixed-
For journeys performed in own Rs 8/

Km
car/ taxi
For journeys performed by Rs 4/
Km
autorickshaw/ scooter
Special entitlements of Taxi fare in

Metropolitan cities
For
official
journeys on tour
from
office/
residence
to
Airport/
Railway Station/
Bus Station and
vice versa in
four Metros
Note 4.1 & 4.2
Taxi fare as prescribed by

the respective Director of
Transport plus 25% thereon
OR Actual taxi fare,
whichever is less OR
charges paid under prepaid
taxi charges. If own car
mileage to be limited to
one trip each only at the
time of arrival and
departure, at approved taxi
rates.
Journey by road between places

connected by rail(i)
May travel by car/ taxi/

scooter/ motor cycle.
Entitlement road mileage
restricted to rail fare of
highest entitled class.
(ii)
May travel by any type of

bus in any class.
Entitlement Actual fare
paid restricted to entitled
class.
Journey by road between places not

connected by rail
(i)
1.2
May travel by the entitled

conveyance
or
public
transport system.
Entitlement Road mileage
as per rates above.
Entitlements for journey by Rail
Pay
Range
Shatabdi
Express
Rajdhani
Express
Other Trains
Rs
16,400
Executive
Class
AC
First
Class
AC
Class
Rs
8,00016,399
AC Chair
AC 2-tier
AC 2Car
tier
Rs
6,5007,999
-do-
Rs
4,1006,499
-do-
Below
4,100
-do-
AC
chair*
Car
First
First Class/
AC 3-tier/
AC
Chair
Car
-do-
-doSleeper
Class
-do-
336

Those entitled to travel by AC First

Class/ AC 3-tier/ AC Chair Car may
travel on tour/ transfer by AC 2-tier, if
any of the trains connecting the
originating and destination stations by
the direct shortest route do not provide
for any of the class.
*Travel by AC-3 tier permissible in
trains not providing AC chair car
accommodation.
1.3
1.4 Entitlement by Sea/ River Steamer

Pay
A
&
N Others
Range Islands and
Lakshadweep
Islands
Rs
8,000
and
above
Deluxe Class
Highest Class
Rs
6,5007,999
First / A Cabin
Class
If there be two classes only on

the steamer the lower class
Rs
4,1006,499
Second / B
Cabin Class
If there be three classes the

middle or second class. If there
be four classes the third class
Below
4,100
Bunk Class
The lowest class
Entitlements by Air
Entitled Officers
(Basic+NPA+SI)
Not Entitled Officers
Rs. 16,400 and

above
No conditions
attached
Rs 12,300 16,400
May travel by air on
tour/ transfer if the
distance is more
than 500 Km and
the journey cannot
be
performed
overnight (6 pm to 8
am) by a direct
train.
Journey by private airlines

Journey may be performed by private
airlines only in cases where the station
to which the Government servant has
to go on official duty is not connected
at all by Indian Airlines/ Vayudoot.
[SR 48-A]
2.
T.A. on Transfer
Transfer means the movement

of an employee from one headquarter
station in which he is employed to
another such station, either to take up
the duties of a new post, or in
consequence of a change of his
headquarter.
[SR 2(18)]
2.1
AdmissibilityAdmissible
only if the transfer is in the public
interest and not at ones own request.
However, officials transferred after
completion of full tenure are entitled to
T.A. and transit time, even if they are
posted to the place of their choice.
[OM dated 18-12-1995]
2.2
Entitlements in general Transfer T.A. is from residence to
residence and comprises the following
elements-
Note 4.1 & 4.2
337

(i)
(ii)
(iii)
A composite transfer grant;

Actual fares for self and
family for journey by rail/
steamer/ air;
Road mileage for journey
by road;
Cost of transportation of
personal effects; and
Cost of transportation of
conveyance possessed by
the employee.
or
No T.A is admissible
(i)
If no change of residence
is involved.
(ii)
If there
residence
Grade of the employee is

determined with reference
to the date of his transfer,
and the fares to be
determined with reference
to the date of journey. No
travelling allowance is
admissible for any member
added to the family after the
date of transfer.
[SR 116 (b) (iii)]
The
employee
will be
entitled for an additional
fare by the entitled class for
self for both onward and
return journeys, if he has to
leave his family behind due
to
non-availability
of
Government ccommodation
at the new place of posting.
[GIO (1), SR 116]
An employee
whose
family does not accompany
him to the new station
while joining on transfer,
has an option to claim for
him
for the journey subsequently

undertaken along with
family members.
[GIO (7), SR 116]
is
change of
Actual cost of conveyance

for self and family limited
to the road mileage and
actual cost of transportation
of
personal
effects
admissible subject to the
prescribed limits, and
Composite transfer grant

equal to one-third of basic
pay.
[GIO (7), SR 116]
When distance between two stations is

not more than 20 Km
(i)
If no change of residence is
involved.
If there is change of
residence
(ii)
Full transfer T.A. will be

allowed
composite transfer grant

equal to one-third of basic
pay.
[GIO (7), SR 116]
either for
the
first journey
undertaken to join the new
post
Note 4.1 & 4.2
338

Definition of family- Family includes

(i)
Spouse residing with the

employee. Only one wife is
included in the term
family.
2.3
Entitlements for journeys by
Rail/ Road/ Air/ Steamer as
applicable in case of T.A. on tour.
Journey by road between places
(i)
(ii)
(iii)
(iv)
(v)
Legitimate children and

stepchildren, residing with
and wholly dependent.
Children include major
sons, widowed daughters,
residing with and wholly
dependent. Restriction is up
to two children w.e.f. 1-11996. Restriction does not
apply to existing employees
with more than two
children including those
born up to 31-12-1998.
Restriction does not apply
also to employees with no/
one child on 31-12-1998
but
next
confinement
resulting in multiple births
thereby increasing the
number to more than two.
Married
daughter, if
divorced, abandoned or
separated from her husband
and residing with and
dependent.
Parents,
stepmother,
unmarried sisters and minor
brothers residing with and
wholly dependent.
Widowed sisters residing
with and wholly dependent.
[SR 2 (8) & GIO (1)]
Note 4.1 & 4.2
Not connected by railFor journey by public bus,

actual bus fare for self and
family members. If journey
is performed otherwise than
by public bus, mileage rates
will be
(ii)
One mileage for self/ self &

one additional member;
Two mileages if two
members
of
family
accompany;
Three mileages if more than
two members accompany.
[SR 116]
Connected by railLimited to rail mileage by
the entitled class.
[SR 116 (b)]
Option to the family

The family may travel
From the old HQ to the new

HQ
From any other station to the
new HQ
From the old HQ to any other
station
But the claim will be restricted to that

admissible from the old to the new
HQ.
339

2.4 Time limit- The members of the

family should perform the journey not
earlier than one month prior to the
transfer of the official or within six
months thereafter. It can be extended

in deserving cases by the Head of
Department.
[SR 116(iii) (b), GIO (1)]
2.5 Entitlements at a glance

Basic Pay + Composite
NPA
+ Transfer
Stagnation
grant
Increment
Personal effects
By Train/ steamer
Maximum
Rate per Km for transport by road

A-1, A, and Other places
B-1 cities
Rs. P.
Rs. P.
Rs 16,400 and Equal to one Full four wheeler

wagon, or 6,000
months
above
Kg by goods train,
basic pay
or one double
container
Full four wheeler
wagon, or 6,000
Rs
8,000kg by goods train,
-do16,399
or
one
single
container
30.00
18.00
30.00
18.00
Rs 6,500-7,999
-do-
3,000 kg
15.00
9.00
Rs 4,100-6,400
-do-
1,500 kg
7.60
4.60
Rs 3,350-4,099
-do-
1,500 kg
7.60
4.60
Below
3,350
-do-
1,000 kg
6.00
4.00
(i)
Rs
Personal effects should be

transported
by
goods
between places connected
by rail. If transported by
road, the actual expenditure
or 1 and times of the
amount admissible for
transport by goods for the
maximum
admissible
quantity, whichever is less,
will be admissible.
Note 4.1 & 4.2
[SR 116 (a) I (iii) (Notes 1

to 5); and GIOs]
(ii)
The higher rate of road

mileage is admissible for
transport of personal effects
between one place and
another within the limits of
A-1, A, and B-1 class
cities.
340

(iii)
The lower rate of road

mileage is admissible for
transport of personal effects
between
stations
not
connected by rail.
[GIO (1), SR 116]
2.6
Transport of conveyance The
possession of the conveyance (either at
the old or at the new station) need not
be in public interest.
[Item VI GIO (1), SR 116]
Basic+
Authorised Scale
NPA + SI
Rs 6,500 One motor car or one
and above motor cycle/Scooter or
one horse
Below
One motor cycle/ scooter/
6,500
bicycle
(i) Transport by rail
Mode
By
Passenger
Rate
Actual freight charged by
Railways
By Goods
Cost
of
packing,
transporting,
crating,
loading, unloading of car/
motor cycle are all
reimbursable restricted to
actual charges.
By
any Second class fare by
other
shortest
route
for
chauffeur or cleaner.
Note 4.1 & 4.2
(ii) Transport by road

Car/ scooter or motor cycle/ moped
Mode
of
transportation
Authorised Scale
Sent loaded on Actual expense as per

truck
rates/
cost
by
passenger
train
whichever is less
Places
not
connected by rail
Actual expenses
limited
to
amount
at
prescribed rate*
Sent under own Amount

at
the Amount
at
propulsion
prescribed rate limited prescribed rate*
to
cost
of
transportation
by
passenger train
*Rate prescribed by Director of Transport
3.
T.A. for Local Journeys
3.1
Definition - Local Journeys
means journeys on duty on any day
beyond 8 Km from the duty point at
Headquarters and within the limits of
suburban or other Municipalities,
Notified areas, in which the duty point
is located. Journeys performed within
the limits of an Urban Agglomeration
within
which
the
employees
headquarter is located will also be
treated as local journey.
3.2 Entitlement
(i)
Mileage allowance for the

journeys performed on all
the days spent on temporary
duty and in addition 50% of
the admissible D.A. Option
is available either to claim
reimbursement
of
conveyance hire charges
under
Delegation
of
Financial Powers Rules or
341

to claim normal T.A. as

above.
(ii)
(iii)
(iv)
(v)
(vi)
T.A. for a local journey is

admissible if the temporary
place of duty is beyond 8
km from the normal place
of duty, irrespective of
whether the journey is
performed form residence
or from the normal place of
duty.
Local
journeys should
normally be performed in
the same way as journey to
duty point, i.e., by bus,
local
train,
or
own
conveyance. Where travel
by special means like taxi,
scooter, etc., is considered
necessary, prior permission
of superior authority is
necessary.
The bus/ rail fare/ mileage
allowance should be based
on the actual distance
travelled or the distance
between the normal duty
point and temporary duty
point, whichever is less.
If
free conveyance is
provided, only D.A. will be
admissible.
D.A. for local journeys is
admissible at the ordinary
rates.
[GIO (2), SR 71, GIO (6),
SR 46, GIO (3), SR 51 and
C & AG Cir., dated 5.5.94]
3.3
LimitationAn official
required to perform duty at a
temporary duty point, will be paid
D.A. for the first 180 days only.
Beyond 180 days, no D.A. will be
admissible.
[GIO (8), SR 51]
4.
T.A. when deputed on Training
4.1 An employee deputed to undergo

a course of training in India is entitled
to draw T.A. and D.A as on tour as
follows:-
Facility
When boarding and lodging

not provided
When boarding and lodging
available
at
Training
Institutes
First 30
days
Full
D.A.
Next
150
days
Full
D.A.
Half
D.A.
4.2 If the training exceeds 180 days,

option to draw either T.A. as on
transfer or tour T.A plus D.A for the
first 180 days is available.
4.3 If training and practical training
are given in two different stations,
D.A. in the second station will
commence afresh irrespective of
whether D.A. was drawn for 180 days
or less in the first station.
4.4 An employee on training at a
particular station going on tour to
another station will be entitled to draw
D.A. at full rate for stay in the touring
station, but this period will also be
taken into account for computing 180
days of halt at the training station.
4.5 No T.A. / D.A. is admissible for
training
at
the
headquarters
Note 4.1 & 4.2
342
Beyond
180 days
Nil
Nil

irrespective of the distance between

normal duty point and the training
centre.
4.6
An employee drawing D.A.
during training will be entitled to draw
HRA and CCA only at the rates
admissible at his headquarters from
where he has been deputed to the
training.
[SR 164 & GIOs & HRA and CCA
orders]
5.
6.
T.A. on Retirement
6.1 Entitlements
(i)
(a) He is entitled to T.A. same

as on transfer including
lump-sum
Composite
Transfer Grant. Travel by
air is also admissible.
T.A. on Temporary Transfer
(b) The employee and his

family may travel from the
last headquarters to the
declared home town, or to
any other selected place of
residence where he wishes
to settle.
[GIO (1), SR 147]
5.1 For transfers not exceeding 180

days, the journeys from headquarters
to the station of deputation and back
will be treated as on tour and D.A will
be granted for the first 180 days only.
[GIO (2), SR 114]
5.2 Joining time is not admissible.
Only actual transit time as for tour is
allowed.
[Rule 4 (1), Appendix-10, FR, Part I]
5.3 No advance of pay is admissible.
[GIO (2), SR 114]
5.4 If a transfer originally made for a
period more than 180 days is reduced
to 180 days or less later, the T.A. claim
originally allowed should not be
changed to the disadvantage of the
official.
[GIO (2), SR 114]
5.5 If a temporary transfer originally
made for a period of 180 days or less is
later extended beyond 180 days, the
T.A. already drawn shall be adjusted in
the transfer T.A. claim; but D.A. is
admissible up to the date of issue of
the revised orders. [GIO (2), SR 114]
Note 4.1 & 4.2
When the
Government
servant settles down in a
station other than the last
station of duty
(ii)
When the Government

servant settles down in the
last station of duty but with
a change of residence or at
a place not exceeding 20
km
Self & family
Personal effects
Transportation
and coneyance
Composite
Transfer Grant
Actual
cost
of
conveyance but not
exceeding the road
mileage admissible on
transfer
Actual
cost
not
exceeding admissible
on transfer
Allowance
as
prescribed by Director
of Transport
Amount equal to one
third of Basic pay
343

Note : The last station of duty means

and includes the areas falling within
the Urban Agglomeration of such
station.
6.2
T.A. not admissible on
resignation, dismissal, etc.The
concession is admissible only to
persons who retire on retiring pension
or on superannuation, invalid or
compensation pension. It is not
admissible to employees who quit
service by resignation or who may be
dismissed or removed from service or
compulsorily retired from service as a
measure of punishment.
[GIO (1), SR 147]
retirement. Advance will be limited to

the amount to which the employee may
be entitled under the rules, and will be
adjusted in full on submission of the
T.A. bill. No advance is admissible
when the journey is performed after
retirement.
[GIO (5), SR 147 & Rule 224 GFRs]
7.
T.A. on Death
7.1
Entitlements Same as for
retirement. And also
(i)
The family of an employee

who dies in service may
travel from the last
headquarters
of
the
employee to the home
town, or to any other place
of residence where the
family wishes to settle
down.
(ii)
If at the time to the death of

the employee any member
of his family happens to be
at the station other then his
headquarters, such member
may travel from that station
to the home town or
selected place of residence.
But the claim will be
restricted to what is
admissible from the last
headquarters to the home
town or selected place of
residence, as the case may
be.
(iii)
If any member of the

family proceeds from the
last headquarters to a place
other then the selected
place of residence, the
6.3
Admissible to temporary
employeesThe concession
will be admissible to temporary
employees who have put in a total
service of not less than ten years under
the Central Government and
(i)
who retire on attaining the

age of superannuation; or
(ii)
who are invalid; or
(iii)
who
are
retrenched
from service without being
offered
alternative
employment.
[GIO (1), SR 147]
6.4 Time limit The concession

should be availed by the employee
during leave preparatory to retirement
or within one year of the date of his
retirement.
6.5 AdvancesAdvances may
be sanctioned only when the journey is
performed during leave preparatory to
Note 4.1 & 4.2
344

claim will be restricted to

what is admissible from the
last headquarters to the
selected place of residence.
(iv)
The concession is not

admissible to families of a) Employees who die while
on leave preparatory to
retirement;
b) Retired employees who are
re employed; and
c) Temporary employees who
have not rendered three
years of continuous service.
[GIO (1), SR 148]
7.2
(a) Account should be rendered

within one month of the
completion of the journey if
the family travels in one
batch.
(b) If the family travels in more
than one batch, account to
be rendered within one
month of completion of the
journey by the last batch.
(c) In any case, the journey
should be completed within
one year and account
rendered within one month
thereof. Otherwise, the
amount should be refunded.
[GIO (3), SR 148]
Advance
SUMMARY
(i)
Amount Three fourths of

the probable amount of
travelling
expenses
admissible under the rules.
(ii)
Conditions
(a) only one member can
receive on behalf of all
(b)
only
one
admissible.
At the end of the session,

participants will have practical
understanding of the procedures
relating to claim of T. A. under various
circumstances. This will help not only
in making the right claim by the
participants but will also help in fast
disposal of cases presented before
them in this respect.
advance
(c) surety of a permanent

employee necessary.
(d) undertaking to be given by
receiver of the advance to
abide by the conditions for
recovery.
(iii)
Recovery
Note 4.1 & 4.2
345

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Indian Audit and Accounts Department

Courseware on Various Entitlements admissible to a Government Servant

Government servants are duty

These provisions of granting

Various types of Travelling

Note 4.1 & 4.2

Travelling allowances are intended

Grades of Government servant

2.1 For the purpose of Travelling

If he ceases to draw pension,

Indian Audit and Accounts Department

For return to HQ on the

For local journey, D.A. is

For enforced halts en route

D.A. is admissible for

D.A. is calculated either

No D.A. for Sundays and

The allowance granted to meet the

Basis for D.A. calculation

Absence from headquarters

Absence not exceeding 6 hours

D.A. for journey period is

Note 4.1 & 4.2

Indian Audit and Accounts Department

and restricted holidays

Tour ends on return to HQ.

Full D.A. is admissible for

A-1 Class cities

A-class cities and

B-class cities and

Eligibility of D.A. in various circumstances

Note 4.1 & 4.2

Indian Audit and Accounts Department

of the first leaving no time for the

In its plain meaning the term

1.4 Recovery- By adjustment from

Advance of T.A. on Transfer

Advance of T.A. on Tour

One months pay in cases of

Two months pay if the

In addition to (i) & (ii)

1.2 Eligibility- All cases where T.A.

Note 4.1 & 4.2

Employees under orders of

Indian Audit and Accounts Department

on reversion from such

Not admissible when the

Not admissible when the

Advance of pay of one

Advance of pay of two

Monthly rate of recovery

Should commence form the

Advance T.A. should be

Note 4.1 & 4.2

T.A. on tour is from duty point/

Fare for journeys by Road/

D.A. for the entire period of

Entitlements for travel by Road

Rate of road mileage

Actual fare shall be paid for

For journeys by auto

Indian Audit and Accounts Department