Vous êtes sur la page 1sur 47

FAUQUIER COUNTY PUBLIC SCHOOLS

Recommended Strategic Plan

Draft prepared June 2015

Aspirations 2.0
Excellence by Design

Table of Contents
Beliefs ............................................................................1
Mission Statement..........................................................1
Parameters ......................................................................1
Objectives ......................................................................1
Strategies ........................................................................2
Academic Strategy .........................................................3
Student Support Strategy .............................................13
Environments Strategy .................................................17
Staffing Strategy ..........................................................22
Communication Strategy .............................................34
Resources Strategy .......................................................41

Aspirations 2.0 - draft

Aspirations 2.0
These are the beliefs, mission statement, parameters and objectives
upon which the strategies were built.
BELIEFS
We believe that
Each person is unique and has invaluable intrinsic worth
People learn differently
Learning occurs through access and engagement
Inspiration and affirmation foster achievement
People seek deep and meaningful connections
Effective education maximizes each individuals potential
Each of us has the potential to change
Family is the most formative influence in child development
High expectations are the foundation of success
Sound relationships, based on civility and mutual respect, are central to community
Recognizing and respecting diversity in our community builds a stronger community
A safe, supportive and trusting environment promotes learning
We impact the natural environment; therefore, environmental stewardship is our
responsibility
A communitys commitment to public education is essential to the success of both its
schools and the community itself
MISSION STATEMENT
Fauquier County Public Schools, an innovative learning community, is committed to developing
creative, confident, knowledgeable, and responsible world citizens by cultivating the potential of
each learner.
PARAMETERS
We will treat all people with dignity and respect.
We will learn from our past as we build our future.
We will celebrate excellence.
We will use all resources efficiently and wisely.
We will promote and support instructional innovation.
OBJECTIVES
Each student will reach his or her academic potential.
Each student will have access to a rigorous and engaging curriculum.
Each student will acquire essential qualities of character and integrity and shall demonstrate
respect for self and others.
Each student will become a responsible contributor through a personal connection with the
community.
Each student will use what he or she learns to impact the community, the country, and the world
positively now and in the future.

Aspirations 2.0 - draft

Aspirations 2.0
STRATEGIES
Following are the six strategies of Aspirations 2.0
Academics
We will meet the academic needs of each learner preK-12 through engaging and relevant
instruction.

Student Support
We will engage our schools and larger community to teach prosocial skills and provide tiered
supports promoting development of responsible practices, social-emotional wellness, and
positive character traits for each student.

Environments
We will provide safe and productive environments that support the physical, emotional,
academic and social needs of the school and community and that create a culture of
environmental responsibility.

Staff
We will attract, hire, develop, and retain high quality staff.

Communication
We will ensure effective internal and external communication and involvement.

Resources
We will be accountable, system-wide, to manage our resources effectively and to allocate them
wisely to achieve our mission.

Aspirations 2.0 - draft

Academics
Excellence by Design

We will meet the academic needs of each learner preK-12 through engaging and relevant instruction.

Action Plan 1.1


Provide a needs-based
pre-school program using
the Virginia Pre-School
Initiative (VPI).

Recommended Steps
1. Apply to and acquire funding from the VPI program. (Complete)
2. Identify potential sites for one central locality or northern/southern
localities. Create a list of all public schools and buildings for
consideration. (Complete and 3 identified: WGC, CHR, GMES)
3. Develop a plan that includes: Quality Preschool Education,
Parental Involvement, Comprehensive Child Health Services,
Comprehensive Social Services, and Transportation.
4. Hire Staff. (In progress, all staff hired before 15-16 SY)
5. Develop and carry out recruitment program following VPI
guidelines, will recruit eligible (at risk) children.
6. Expand Needs Based PreK to 3 additional classrooms.
a. Identify funding ($400,00)
b. Identify locations (available classroom space)
c. Transportation will be a tangible benefit due to children not
being transported out of zone.
d. By fully funding these 3 classrooms FCPS can develop own
guidelines for program.

Aspirations 2.0 - draft

Academics
Excellence by Design

We will meet the academic needs of each learner preK-12 through engaging and relevant instruction.

Action Plan 1.2


Provide on-going
awareness & skill training
of instructional and
administrative staff to
address (1) quality,
rigorous instruction for
all students, (2) a tiered
system of support for
students, and (3)
achievement disparities
among student groups.

Aspirations 2.0 - draft

Recommended Steps
1. Update the FCPS instructional framework that emphasizes active
learning and deep understanding for every classroom
2. Develop a lesson/unit template that corresponds with the
framework
3. Develop a status report, implementation plan, and monitoring plan
for Implementation of a tiered systems of support
4. Develop and implement a 3-year plan of professional development
options and follow-up steps related to fixed vs growth mindsets
and inclusive practices in special education and gifted education
(includes ongoing data reviews of inclusive practices.
Professional develop options extend to online, independent
options; data reviews; courageous conversations about
achievement disparities; generous time for teachers and
administrators to collaborate, research, develop, and assess
effectiveness.

Academics
Excellence by Design

We will meet the academic needs of each learner preK-12 through engaging and relevant instruction.

Action Plan 1.3


Offer targeted support for
post-secondary education
to all students with
specific attention to
students from
traditionally
underrepresented groups.

Recommended Steps
1. Develop a program to provide targeted support and structured
guidance in the following areas: academic planning, financial aid
planning, motivation workshops and speakers, test preparation,
college visits including virtual tours, and parent involvement.
2. Hire two additional career and college counselor/advisors
(position currently in place at Liberty High School (or this become
a part of the current career coach responsibilities)
a. Develop job description
b. Include cost in FCPS budget
3. Identify underrepresented high school students for inclusion in the
program
a. Develop screening survey for all entering HS students.
b. Academic planning: Guidance counselors establish small
group planning for targeted population.
c. Career planning: on-site job exploration field trips.
d. Financial aid planning: enlist cooperation of local banks to
provide parent workshops.
e. Motivation workshops: led by college students from the
targeted population.
f. Test prep: Explore scholarships for test prep evaluate how
that program is working.
g. College visits: Use retired teachers/guidance counselors to
take students to local community and four year colleges.
h. Parent involvement: Provide specific initiatives to families of
targeted populations to attend intro to college workshops include meal and child care and translators.
4. Develop a mentorship program to pair graduates of Fauquier
schools who are now in college with targeted students.
a. Identify FCPS grads who would want to participate via exit
survey.
5. Collaborate with Lord Fairfax Community College to identify
college-readiness and remediation needs among the targeted
students
a. Obtain data from local community colleges about percent of
remedial students from recent FCPS graduates.
b. Isolate college readiness skills needed for success.
6. Assign program responsibilities to career and college
counselor/advisor /coach at each high school.
7. Explore partnerships/grants with local community colleges to
support college-readiness skills for targeted unrepresented
populations.

Aspirations 2.0 - draft

Academics
Excellence by Design

We will meet the academic needs of each learner preK-12 through engaging and relevant instruction.

Action Plan 1.4


Provide teachers and staff
members with current
21st-century classrooms,
libraries, and other
learning spaces equipped
with technology and
training.

Recommended Steps
1. Develop and implement a comprehensive PreK-12 instructional
technology plan.
2. Develop standards for equipping all instructional spaces
(classrooms, libraries, collaborative spaces).
3. Review school library media programs to insure that we are
optimizing preparation of our students in information literacy.
4. Develop a refresh plan to replace/update instructional 21st century
tools (hardware, applications, digital resources/subscriptions, AV
equipment, other).
5. Develop and implement a comprehensive survey to assess current
technology uses and determine direction for future technology
needs.
6. Provide appropriate training to optimize the use of 21st century
tools and spaces.
7. Plan opportunities for Librarians and ITRTs to collaborate.
8. Yearly evaluation of plan.

Aspirations 2.0 - draft

Academics
Excellence by Design

We will meet the academic needs of each learner preK-12 through engaging and relevant instruction.

Action Plan 1.5


Examine advanced studies
programs K-12 to
determine if they are
meeting the needs of gifted
and advanced learners.

Recommended Steps
1. Update the advanced programs page of FCPS website to reflect
current programming
2. Establish a committee to examine current advanced programs at
each level. (ES,MS,HS)
a. Gateways in Elementary
b. MS Courses
c. MVGS in HS: AP, DE, Honors
3. Appoint a committee to investigate advanced academic programs
being used in other Region IV school systems.
a. IB, Cambridge, mentorship, etc.
b. Drawbacks
c. Benefits
d. Cost
e. Participation
f. Requirements
4. Investigate increasing number of DE and AP classes offered.
a. Who is currently qualified to teach these?
b. In what areas is there a need?
c. What are some creative options we might try (e.g.,
teacher of record implementation with a college)
d. What cost would be associated with addition of more?
i. No real tangible cost in exploration stage except for
possible mileage to visit other school systems and sub
pay if teachers are included.

Aspirations 2.0 - draft

Academics
Excellence by Design

We will meet the academic needs of each learner preK-12 through engaging and relevant instruction.

Action Plan 1.6


Review and refine K-12
World Language and
International Programs.

Recommended Steps
1. Assess and strengthen middle school foreign language programs
and offerings through a program audit
2. Examine opportunities to expand global awareness and
interdisciplinary connections in all content areas K-12
3. Use results of middle school review to frame vertical discussion
about elementary and high school program offerings
4. Develop division-wide FL curriculum and course expectations
common assessments based on the Standards focus on authentic
instruction and assessment
5. Continue and enhance international exchange and sister school
relationships

Aspirations 2.0 - draft

Academics
Excellence by Design

We will meet the academic needs of each learner preK-12 through engaging and relevant instruction.

Action Plan 1.7


Develop a program for
high school seniors to
research, write, and present
an end-of-year capstone
project to include a
volunteer, internship or
career shadowing learning
experience.

Recommended Steps
1. Define and research what are high schools are already doing that
would meet these needs?
a. Skills
b. Focus
c. Contact
d. Goal
2. Develop timeline (Will implementation be incremental or all at
once?)
3. Based on timeline, develop a local program guideline to meet
FCPS needs/goals which may include the development of a
coordinated curriculum unit for both English 12 and U.S.
Government to include a research, writing, and presentation
component in conjunction with a volunteer, internship, or career
shadowing experience.
4. Secure volunteers/mentors: a cadre of contacts locally, and in the
Northern Virginia area, for volunteer, internship, and career
shadowing opportunities for seniors in the capstone project.
5. Develop a core group of retired teachers to read and help evaluate
capstone projects.
6. Develop an accountability plan to ensure that students complete
the project.
7. Develop an assessment tool as a follow-up for graduating seniors
to determine strengths and weakness of the senior capstone project
and how the project helped them in college or in their careers.
8. Pilot/Implement program pilot
a. Redesign and add to pilot for further implementation
9. Begin research to determine capstone options for 5th grade and 8th
grade

Aspirations 2.0 - draft

Academics
Excellence by Design

We will meet the academic needs of each learner preK-12 through engaging and relevant instruction.

Action Plan 1.8


Expand and review
high school electives to
include expansion and a
review that addresses
content integration,
student interest, college
and career readiness,
global relevancy, and
performance-based
opportunities outside the
school walls.

Recommended Steps
1. Complete the planning and implementation of high-interest core
elective options already underway:
a. Environmental Studies Academy
b. iSTEM program (i = integration)
c. Geospatial Technology Seminar
d. Government Internships
2. Complete the planning and implementation of high-interest CTE
elective options already underway:
a. Design, Multimedia and Web Technologies
b. Computer Network Software Operations (includes units in
cyber-security)
3. Examine current program offerings, with specific focus on nonrequired courses, to determine their relevance and applicable
preparation to integrate skills that match needs of the world
marketplace.
a. Include in the examination: core electives, CTE
courses/programs, interdisciplinary electives, after/before
school program, summer programs, or online opportunities.
b. Insure the integration across content area of highly soughtafter workplace skills in writing, speaking, reading, and
technology and mathematical literacy.
c. Use enrollment data, surveys, interviews, data from labor
statistics, etc.
4. Prepare a plan and timeline for expansion, deletion, or revisions.
5. Begin an examination of middle and elementary in-school and
after-school encore programs and extra/co-curricular options for
K-8 students.
6. Implement a K-8 plan.

Aspirations 2.0 - draft

10

Academics
Excellence by Design

We will meet the academic needs of each learner preK-12 through engaging and relevant instruction.

Action Plan 1.9


Enable all Fauquier
County Public Schools
students to attend one
visual/performing arts
program at each level
(elementary, middle, and
high) and, eventually,
each year.

Recommended Steps
1. As an initial step, examine, develop, and offer options for
providing more visual/performing arts opportunities after-school
and in the summer.
2. Develop a sequence of visual/performing arts programs that
students will attend first at each level of school (e.g., 3rd, 7th, 10th)
and then in each grade from K through 12, i.e. a play in
kindergarten, a concert in grade 3, a ballet in grade 6, a
museum/art exhibit in grade 10, opera in grade 12.
3. Develop a curriculum to correspond with the visual/performing
arts program sequence to prepare students for the experience.
4. Collaborate with local and regional arts organizations to identify
visual/performing arts program opportunities.
5. Solicit funding from community groups, foundations, and grant
programs to support the cost of implementing the program.
6. Determine transportation plan and cost.
7. Resolve logistical problems in providing bus transportation for
school field trips by purchasing a tour bus to add to the school bus
fleet.

Aspirations 2.0 - draft

11

Academics
Excellence by Design

We will meet the academic needs of each learner preK-12 through engaging and relevant instruction.

Action Plan 1.10


Develop a protocol to
evaluate program
effectiveness and monitor
key academic indicators
based on empirical data,
using established statistical
analysis protocols.

Recommended Steps
1. (Aspirational) Employ a statistician/researcher who will serve as
primary accountability lead and who will develop and present
timely analyses of student data, teacher data, and
program/intervention effectiveness.
2. (Immediate [1-2 years]) Obtain assistance on a contractual basis
from a program evaluation vendor or a statistical methodologist to
develop analyses of student data, teacher data, and/or
program/intervention effectiveness.
3. Other steps (related to #1 or #2) will include:
a. A selection of programs to evaluate, including new
initiatives from the Strategic Planning process
b. Development of a standard protocol and schedule for
review of annual data/programs.
c. Training of staff on how to conduct basic educational
research, including correlational analysis and quasiexperimental studies.

Aspirations 2.0 - draft

12

Student Support
Excellence by Design

We will engage our schools and larger community to teach prosocial skills and provide tiered supports
promoting development of responsible practices, social-emotional wellness, and positive character traits for
each student.

Action Plan 2.1


Enact staged
implementation of
Restorative Justice (RJ)
by providing training and
coaching in Restorative
Practices supports
(Tier One and Two) and
Formal Restorative Circles
(Tier Three) for pilot
schools at each level
(year one); remaining
secondary schools
(years two and three),
and remaining elementary
schools (years two, three,
and four).

Recommended Steps
1. Determine and recruit school-based coordinators for Restorative
Justice (RJ) for pilot schools at each level (year one).
2. Provide professional development in implementation of
Restorative Justice Practices (Tier One and Tier Two) for pilot
schools at each level (year one). This training may be provided by
FCPS personnel who have received specialized training in RJ
3. Provide professional development in implementation of Formal RJ
Restorative Circles (Tier Three) for pilot schools at each level
(year one). This training will be provided in a Train-the trainer
model by persons with professional experience in Restorative
Justice. These professional RJ trainers will also provide coaching
support for schools as they implement during their first year. (Cost
estimate: $2500-$3500)
4. Selected FCPS staff participants, who receive formal RJ training at
the pilot schools in year one, will become trainers for school teams
in subsequent years.
5. The use of RJ interventions will be encouraged as a useful strategy
in addressing commonly occurring violations of the Code of
Conduct.
6. The steps above will be repeated for remaining schools, except
that training will be provided by FCPS Staff who have been
trained as RJ Instructors.
7. By 2020, all FCPS schools will implement Restorative Practices
(Tier One and Tier Two) and Formal Restorative Circles (Tier
Three) as part of the options available for discipline procedures.

Aspirations 2.0 - draft

13

Student Support
Excellence by Design

We will engage our schools and larger community to teach prosocial skills and provide tiered supports
promoting development of responsible practices, social-emotional wellness, and positive character traits for
each student.

Action Plan 2.2


Create a division-wide
program to promote
critical thinking about
and dissemination of the
influence of media to fellow
students, staff and parents,
resulting in an increased
awareness of the role of
media on character
development.

Recommended Steps
1. Complete development of lessons for ninth graders covering
similar topics as found in the middle school course, My Digital
Life to include the following:
a. Understanding the long and short term impact of digital
decisions
b. Understanding and applying key technology concepts
c. Exploring positive communication and collaboration
d. Using technology responsibly , productively and
appropriately
e. Maintaining a current understanding of the trends in
technology
f. Understanding the legal implications of social media
2. Make lessons available to rising ninth grade students in
Blackboard for completion upon the beginning of their ninth grade
school year.
3. Develop a presentation for parents providing current information
about trends in the use of social media and tips on how to monitor
the social media use by their children.
4. Consider collaborating with law enforcement and the
Commonwealth Attorneys Office in developing information on
the legal aspects of social media.

Aspirations 2.0 - draft

14

Student Support
Excellence by Design

We will engage our schools and larger community to teach prosocial skills and provide tiered supports
promoting development of responsible practices, social-emotional wellness, and positive character traits for
each student.

Action Plan 2.3


Implement a system of
evidence-based instruction
and tiered supports to build
interpersonal and selfmanagement skills in order
to promote social-emotional
wellness, strengthen
character traits, and
address social-emotional
concerns impacting
academic success.

Recommended Steps
1. Schools participating in Virginia Department of Educations State
Project for Virginia Tiered System of Supports (VTSS) and
Positive Behavioral Interventions and Supports (PBIS) will use
data collection and analysis tools to identify social-emotional
concerns and needs for tiered support. These schools will receive
professional development for efficient data-driven problemsolving and for utilizing evidence-based tiered interventions to
address social-emotional concerns.
2. Schools participating in professional development provided
through VTSS and PBIS will develop and implement evidencebased supports for addressing social-emotional concerns that will
serve as models as we scale-up for implementation of tiered
supports in other Fauquier County Public Schools.
3. By 2017, all FCPS schools, as a minimum for tiered support for
social-emotional concerns, will implement evidence-based
structured coaching with progress monitoring as a tiered support
utilizing an evidence-based model (e.g.: Check-in/Check-Out or
Check-and-Connect).
4. By 2020, all FCPS schools will implement evidence-based tiered
supports for social skills and self-management.
Social-emotional skills include demonstrating respect, responsibility,
pro-social problem-solving, self-management and self-directed
learning skills. Social-emotional concerns include critical issues
mentioned in character education such as student absenteeism, anxiety,
self-harm, negative peer interactions, discipline problems, drug abuse,
underdeveloped problem-solving, ineffective conflict resolution, and
poor academic performance.

Aspirations 2.0 - draft

15

Student Support
Excellence by Design

We will engage our schools and larger community to teach prosocial skills and provide tiered supports
promoting development of responsible practices, social-emotional wellness, and positive character traits for
each student.

Action Plan 2.4


FCPS School Counselors
will implement evidencebased supports which align
with the American School
Counselor Association
(ASCA) model, specifically
addressing the four
quadrants of foundation,
delivery, management, and
accountability.

Aspirations 2.0 - draft

Recommended Steps
1. School Counselors will read and discuss the ASCA handbook.
2. School Counselors will assess the current counseling services
provided at their schools and analyze ways to improve alignment
with ASCA model.
3. School Counselors will create action plans for implementing
evidence-based practices that support the ASCA model.

16

Environments
Excellence by Design

We will provide safe and productive environments that support the physical, emotional, academic, and social
needs of the school and community and that create a culture of environmental responsibility.

Action Plan 3.1


Provide balanced food
choices, reasonable access
to competitive foods, and
a consistent message that
optimizes healthy lifestyles.

Recommended Steps
1. Conduct a survey of school administration to assess all
opportunities in which students have access to food throughout the
school day; include parties, food or candy given as reward as well
as the sale of foods for profit, i.e., vending.
2. Monitor competitive food sales for nutrition standards and Smart
Snack Rule compliance; non-program foods are planned to
encourage healthy choices.
3. Recommend updates to the Student Wellness Policy; cafeterias are
student-centered learning environments which encourage wellness,
model healthy eating habits, and promote a positive social setting.
4. Conduct staff training for all school personnel; develop a training
program for ServSafe certification completion for fulltime staff.
5. Identify a nutrition wellness champion at each school. Appoint a
wellness coordinator (among the nutrition champions) who will
periodically meet with all nutrition champions and will provide an
annual progress report.
6. Plan menus to meet USDA guidelines with consideration for
student preferences; school meals are a model for healthy eating.
7. Explore expansion opportunities of the breakfast program.
8. Provide opportunities for community involvement in the school
nutrition program; engage in wellness activities in the school and
community.

Aspirations 2.0 - draft

17

Environments
Excellence by Design

We will provide safe and productive environments that support the physical, emotional, academic, and social
needs of the school and community and that create a culture of environmental responsibility.

Action Plan 3.2


Use local foods in the
school environment to
support local economy and
provide fresh foods for
improved student wellness.

Recommended Steps
1. Identify individual school gardens; work cooperatively with each
school to promote foods grown in the cafeteria.
2. Identify sources for local foods and include them in the menu;
define quality standards, procurement process, and delivery
requirements.
3. Plan promotions centered around Farm to School Week and
Virginia Agriculture Month in each school
4. Train staff in Farm to School program, buying local, and food
safety requirements.
5. Provide training to staff in the preparation of fresh produce (in lieu
of canned and frozen)
6. Partner with the community in promoting fresh fruit and vegetable
consumption through displays, farmer visits, taste testing.

Aspirations 2.0 - draft

18

Environments
Excellence by Design

We will provide safe and productive environments that support the physical, emotional, academic, and social
needs of the school and community and that create a culture of environmental responsibility.

Action Plan 3.3


Assess the condition of
school facilities to include
major systems and
buildings; develop and
maintain a comprehensive
replacement and
renovation plan to use
in capital planning.

Recommended Steps
1. Identify and inventory major systems and buildings to be included
in the facilities assessment process.
2. Develop an assessment tool(s) for all facilities and major systems,
which may include a rating system to use in setting priorities for
maintenance, repair, renovation, and/or replacement.
3. Identify assessments that can be done by in-house staff and which
require professional assessment and the frequency of the
assessment.
4. Assess facilities, identifying maintenance, project costs and
budget implications.
5. Identify the method of maintaining data for the useful life cycle of
each system/building.
6. Review progress and update project plan at least annually.

Aspirations 2.0 - draft

19

Environments
Excellence by Design

We will provide safe and productive environments that support the physical, emotional, academic, and social
needs of the school and community and that create a culture of environmental responsibility.

Action Plan 3.4


Upgrade facilities for
energy and water efficiency
and environmental
sustainability.

Recommended Steps
1. Develop potential economically and technically feasible projects
to improve energy and water efficiency and environmental impact.
2. Produce specific project descriptions and cost estimates.
3. Include energy and environmental improvement projects in the
FCPS Capital Improvement Plans.
4. Implement and maintain approved and funded projects.

Aspirations 2.0 - draft

20

Environments
Excellence by Design

We will provide safe and productive environments that support the physical, emotional, academic, and social
needs of the school and community and that create a culture of environmental responsibility.

Action Plan 3.5


Reduce landfill waste
through source reduction,
reuse, and technology.

Recommended Steps
1. Develop and seek school board approval of a policy requiring the
school division to implement a number of waste reduction plans
that would result in the desired percentage of waste reduction.
2. The superintendent will write a regulation requiring each school
principal or designee to conduct a waste audit, thereby producing
waste reduction programs tailored specifically to their school that
would meet the desired percentage of waste reduction.
3. The principal or designee will implement and monitor the specific
waste reduction programs in their school for the desired waste
reduction results.
4. Fauquier County Environmental Services will report school waste
and recycling monthly weight data to the school facilities division
for analysis and progress. Each principal will be given a monthly
report.
5. Establish waste reduction goals annually for each school.
6. Incentives to recognize progress and to encourage participation
will be generated and presented by the superintendent on an
annual basis.
7. Schools will include incentives for participation.
8.

Train custodians and school recycling designees

9.

Kitchen staff to promote recycling by encouraging students to


recycle (e.g., milk carton project) and promoting Earth Day

10. Establish paper reduction initiatives

Aspirations 2.0 - draft

21

Staffing
Excellence by Design

We will attract, hire, develop, and retain high-quality staff.

Action Plan 4.1


Compensate employees
equitably for work
performed based on a
competitive wage.

Recommended Steps
1. Set baseline (according to MIT: 1 adult is $13.22; 1 adult/1 child
is $24.38 for Fauquier)
2. Meet with senior staff to determine goals and objectives
3. Compare actual salaries to baseline; adjust individual wages and
scales; project cost for changes
4. Meet with senior staff to present findings and suggestions; come to
consensus on final recommendations
5. Finalize and present to School Board

Aspirations 2.0 - draft

22

Staffing
Excellence by Design

We will attract, hire, develop, and retain high-quality staff.

Action Plan 4.2


Create opportunities for
advancement of classified
personnel using career
ladders.

Recommended Steps
1. Meet with senior staff to identify classifications that would benefit
from a career ladder and set objectives/overall principles for career
ladders
2. HR staff develops career ladders; estimates cost of
implementation; drafts policies for implementation
3. Meet with senior staff to review ladders and policies; make
adjustments as necessary
4. Finalize and present to School Board

Aspirations 2.0 - draft

23

Staffing
Excellence by Design

We will attract, hire, develop, and retain high-quality staff.

Action Plan 4.3


Compensate employees
equitably for supplemental
duties.

Recommended Steps
1. Conduct market study of surrounding localities
2. Adjust existing supplements based on market findings
3. Establish new supplements based on market study and needs
identified by senior staff
4. Present findings to senior staff
5. Finalize and present to School Board

Aspirations 2.0 - draft

24

Staffing
Excellence by Design

We will attract, hire, develop, and retain high-quality staff.

Action Plan 4.4


Redesign certified tuition
reimbursement to
encourage continued
education and service
longevity.

Recommended Steps
1. Research monies available to reinstate tuition reimbursement.
Would it be a tiered reimbursement with the expectation to
increase the amount set aside each year for a specific period of
time.
2. Determine if it should be a first come first serve basis or if the
program should be reintroduced to initially target high needs areas,
such as math, science, or special education.
3. Determine if it would be beneficial to establish a cohort here.
4. Develop guidelines for reimbursement for certified staff:
a. To apply for tuition reimbursement, the certified staff
member would need to meet the following criteria:
i. Tenured staff member
ii. Consistent overall evaluation rating of 3.0 or higher
iii. Written support of direct administrator
iv. Be enrolled in a certified program that will lead to
additional certification(s)
v. Sign an agreement that if tuition reimbursement is
received, the staff member must remain with Fauquier
County Public Schools for at least three years after
reimbursement or reimbursement would need to be
returned to FCPS (pro-rated).

Aspirations 2.0 - draft

25

Staffing
Excellence by Design

We will attract, hire, develop, and retain high-quality staff.

Action Plan 4.5


Create classified tuition
reimbursement program
to encourage continued
education and service
longevity.

Recommended Steps
1. Research monies available to reinstate tuition reimbursement.
2. Determine if it should be a first come first serve basis or if the
program should be reintroduced to initially target high needs areas,
such as math, science, or special education.
3. Determine if the timing of implementation should parallel the
implementation for certified staff.
4. Determine if it would be beneficial to establish a cohort here.
5. Develop guidelines for reimbursement for certified staff:
a. To apply for tuition reimbursement, the certified staff
member would need to meet the following criteria:
i. Have at least three successful years with the
school division
ii. Written support of direct administrator
iii. Be enrolled in a degree program that will lead to a
Bachelors Degree
iv. Sign an agreement that if tuition reimbursement is
received, the staff member must remain with
Fauquier County Public Schools for at least three
years after reimbursement or reimbursement
would need to be returned to FCPS (pro-rated).

Aspirations 2.0 - draft

26

Staffing
Excellence by Design

We will attract, hire, develop, and retain high-quality staff.

Action Plan 4.6


Grow teachers locally.

Recommended Steps
1. Work with high schools to form club activity.
2. Stay in contact with individuals from high school program who are
interested in teaching.
3. Research ways to offer localized scholarships that would
encourage Fauquier Graduates to return.

Aspirations 2.0 - draft

27

Staffing
Excellence by Design

We will attract, hire, develop, and retain high-quality staff.

Action Plan 4.7


Revitalize the mentoring
program.

Recommended Steps
1. Using funds from the Apple Federal Credit Union Education
Foundation grant funds to help support this program, a
differentiated level of mentoring support will be introduced based
on level of previous experience.
2. All new teachers will receive mentoring support; however, the
intensity of support will differ for zero year teachers.
3. We will also implement a modified mentoring program for new
instructional assistants.
4. Based on survey data from 2014-2015, there will be additional
training in place for mentors as well as a systemic manner in
which mentors are selected.
5. New teachers will also participate in more extensive division level
training on those items identified in the 2014-2015 survey as areas
where more support is needed. Those areas include goal setting,
understanding the evaluation process, developing lesson plans for
units and planning instruction for children with IEPSs, handling
challenging discipline situations and understanding how to handle
various crisis situations.
6. Surveys will be conducted in the fall and spring for both mentors
and mentees.

Aspirations 2.0 - draft

28

Staffing
Excellence by Design

We will attract, hire, develop, and retain high-quality staff.

Action Plan 4.8


Hire, develop and retain
high-quality staff.

Recommended Steps
1. Plan social events for new teachers and instructional assistants.
Examples of those events might include a cook-out/trail ride,
dinner and twinkling lights at Airlie, and a family picnic at
Goldvein Gold Mine Park.
2. Develop communications with area businesses and other county
departments and schools, such as a weekly/monthly Heres
Whats Happenin, for employees to feel more connected to the
community.

Aspirations 2.0 - draft

29

Staffing
Excellence by Design

We will attract, hire, develop, and retain high-quality staff.

Action Plan 4.9


Create a rewards
program to encourage
employees to submit
suggestions that will
save FCPS money or
materials.

Aspirations 2.0 - draft

Recommended Steps
1. Create a form (hard copy and online) for suggestion submission.
2. Define a protocol for evaluation and approval of suggestions.
3. Define reward system for ideas used which are effective.
4. Create a policy and procedure for program.
5. Evaluate program for effectiveness.

30

Staffing
Excellence by Design

We will attract, hire, develop, and retain high-quality staff.

Action Plan 4.10


Redesign evaluation
systems for classified
employees.

Recommended Steps
1. Form a steering committee.
2. Conduct a review of current literature and research for evaluation
methods and instruments, including a search for national norms.
3. Create/attain a Human Resources system that electronically houses
performance evaluation records.
4. Develop an auditing process of evaluation data to ensure
consistency across schools/environments.
5. Review current teacher evaluation rubric and design an objective
evaluation form to document performance.
6. Create a classified evaluation rubric (specific to position and
classification) and coordinating objective evaluation form to
document performance.
7. Develop a personal/professional growth timeline template for all
employees to use in planning future growth opportunities.
8. Create an incentive program to reward performance with pay.
9. Provide training for managers and employees.
10. Evaluate the effectiveness of the evaluation process and tools.
11. Revise process and tools as needed.

Aspirations 2.0 - draft

31

Staffing
Excellence by Design

We will attract, hire, develop, and retain high-quality staff.

Action Plan 4.11


Succession planning
and leadership.

Recommended Steps
1. Identify key leadership roles that may be vacant in the next 3-5
years.
2. Offer leadership training programs and opportunities to grow staff
to fulfill these future vacancies.

Aspirations 2.0 - draft

32

Staffing
Excellence by Design

We will attract, hire, develop, and retain high-quality staff.

Action Plan 4.12


Munis system
implementation.

Recommended Steps
1. Move to electronic timekeeping to replace blue timesheets for
non-exempt employees.
a. Set-up system with appropriate workflows and business rules
b. Train employees on time and leave entry
c. Train time and leave approvers on how to review and approve
time
d. Define the process of how employees enter time and how it is
processed through payroll
2. Move to electronic leave submission for all employees
integrating Munis ePortal leave requests and maximizing AESOP
a. Train non-AESOP users on entering leave in Fauquier ePortal
b. Maximize AESOP by establishing workflow and business
rules for leave entry and approval
3. Use Munis as the system of record for all other systems the school
division uses
a. Pull employee data from Munis for Notification systems
b. Pull employee data from Munis for Certification systems
4. Improve Applicant Tracking in Munis for the end-user
a. Develop ways that it is functional and user friendly for hiring
managers to have access to their applications.

Aspirations 2.0 - draft

33

Communication
Excellence by Design

We will ensure effective internal and external communication and involvement.

Action Plan 5.1


Establish an on-line
parent portal for
updating student contact
and medical information
(address, phone numbers,
emails, medical alerts)
for district and school
routine and emergency
communication.

Recommended Steps
1. The Information Technology (IT) Department will define
requirements.
2. IT will review current systems strengths and weaknesses.
3. IT will identify alternatives.
4. IT will evaluate (pilot test).
5. IT will recommend the appropriate application for purchase.
6. Upon approval, IT will oversee implementation at all schools.
7. The school division will publicize the availability and use of the
parent portal.
8. Identify and finalize requirements from the student information
system.
9. Investigate ways to notify parents in real time of late buses.

Aspirations 2.0 - draft

34

Communication
Excellence by Design

We will ensure effective internal and external communication and involvement.

Action Plan 5.2


Make personal contact
with each students family
prior to the first day of
school.

Recommended Steps
1. Prior to the beginning of each new semester, the principal of each
school will require each teacher with homeroom classes, or first
period when there is no homeroom, to make contact by phone, email, or other written communication with the parent of each
student.
2. Teacher will introduce him/herself and ask parent if he/she has any
questions or concerns about the school year.
3. Consider incorporating principal forums at each school.

Aspirations 2.0 - draft

35

Communication
Excellence by Design

We will ensure effective internal and external communication and involvement.

Action Plan 5.3


Expand the volunteer
program at each school
to include (but not be
limited to) parents,
community members,
retired teachers, senior
citizens, businesses, and
students.

Recommended Steps
1. The Office of Communication will survey other industries and
organizations that already use volunteers successfully and
formulate plans using best practices.
2. The Office of Communication will work with schools and
community organizations to develop projects wherein students
reach out to the community and other schools.
3. The Office of Communication will establish a relationship with
local and state civic and professional organizations.
4. Schools will identify and establish relationships with local
businesses to build partnerships.
5. Schools will invite volunteers as guest speakers in the classroom
on curriculum-related topics.
6. The Human Resource Department will process all volunteers
according to Fauquier County policies.
7. Provide information to parents indicating when and where
volunteers are needed.

Aspirations 2.0 - draft

36

Communication
Excellence by Design

We will ensure effective internal and external communication and involvement.

Action Plan 5.4


Establish a Parent
Resource Area at each
school.

Recommended Steps
1. Principal determines availability of space and designates a space
for the distribution of approved materials.
2. Acquire books, brochures, and other resources focused on student
and parenting success.
3. Coordinate with the schools volunteer program to staff, maintain,
and organize the Parent Resource Area (PRA).
4. Assess different models, such as on-line and other virtual models.

Aspirations 2.0 - draft

37

Communication
Excellence by Design

We will ensure effective internal and external communication and involvement.

Action Plan 5.5


Establish an approach for
stakeholder involvement
at each school. The intent
is to promote community
advocacy and support,
not fundraising, through
collaborative efforts.

Recommended Steps
1. Each principal is encouraged to form a team (possible members
include parents, students, teachers, business representatives and
community leaders) to serve the interest of every child and strive
for meaningful involvement of others.
2. Teams meet on a periodic basis to support a community
involvement plan which best serves the individual school.
3. In turn, community members may offer students mentoring or
career shadowing experiences.
4. Look for programs that promote parent involvement with schools
and students.

Aspirations 2.0 - draft

38

Communication
Excellence by Design

We will ensure effective internal and external communication and involvement.

Action Plan 5.6


Implement a virtual
learning community for
students, teachers, and
administrators.

Recommended Steps
1. The IT Department will be guided in this task by an instructionalstaff working group of designated cross-discipline and multigrade-level participants.
2. The virtual learning community should maximize ease of internal
communication among FCPS educators across physical
separations (e.g., different schools) and instructional divides (e.g.,
grade levels) so as to recognize and foster cohesion among natural
cohorts of interest and responsibility.
3. Provide opportunity for interaction and mutual benefits from the
expertise that exists from school to school and division to division.
4. Explore on-line, sharable lesson planning in a learning
environment that is paperless.

Aspirations 2.0 - draft

39

Communication
Excellence by Design

We will ensure effective internal and external communication and involvement.

Action Plan 5.7


Consider requiring
internships, service hours,
and/or mentoring
opportunities as
requirements for
graduation.

Aspirations 2.0 - draft

Recommended Steps
1. Identify community partnerships will to host interns and provide
community service opportunities to students.
2. Develop mentoring programs for students designed for the unique
needs of each high school.

40

Resources
Excellence by Design

We will be accountable, system wide, to manage our resources effectively and to allocate them wisely to
achieve our mission

Action Plan 6.1


Establish a full-time
scholarship, financial aid,
and career placement
position to assist high
school students.

Recommended Steps
1. Develop a position description and job duties for position.
2. Determine if one position or one for each high school.
3. Identify funding sources.
4. Obtain school board approval, if needed.
5. Advertise and fill the position.
6. Report accomplishments through internal and external sources.

Aspirations 2.0 - draft

41

Resources
Excellence by Design

We will be accountable, system wide, to manage our resources effectively and to allocate them wisely to
achieve our mission

Action Plan 6.2


Streamline the FCPS
procurement process.

Recommended Steps
1. Conduct an audit of current FCPS procurement practices to
identify inefficiencies.
2. Create review team to include County and school division staff to
discuss findings and identify strategies to improve inefficiencies.
3. Implement strategies based on feasibility

Aspirations 2.0 - draft

42

Resources
Excellence by Design

We will be accountable, system wide, to manage our resources effectively and to allocate them wisely to
achieve our mission

Action Plan 6.3


Create a grant coordinator
position to identify and
apply for federal, state, and
private grants for program
and material support.

Recommended Steps
1. Develop a position description and job duties for a grant
coordinator position to include, but not be limited to, researching
and applying for federal, state, and private grants and coordinating
business partnerships within the school division.
2. Identify funding sources for the position.
3. Obtain school board approval for the position.
4. Advertise and fill the position.
5. Provide feedback via internal reports, Board reports, and media
releases concerning effectiveness.

Aspirations 2.0 - draft

43

Resources
Excellence by Design

We will be accountable, system wide, to manage our resources effectively and to allocate them wisely to
achieve our mission

Action Plan 6.4


Facilities use expansion
for after-hours.

Recommended Steps
1. Establish a focus group of stakeholders (e.g. school administrator,
community, county)
2. Develop use case scenarios for how different facilities within a
school might be used (e.g. library for access to Internet)
3. For each scenario develop value proposition. Upon completion,
evaluate scenarios for recommend adoption.
4. Review School Board Policies against scenarios for possible
conflicts. Recommend changes to policies if desired.
5. Present to School Board for approval.
6. Communicate new offerings.

Aspirations 2.0 - draft

44