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An Internship Report

On

Credit management of
Mutual Trust Bank
Limited

An Internship Report
1

On
Credit Management of Mutual Trust Bank limited.
A Study on
Mutual Trust Bank Limited

Submitted to:
Muhsina Akter
Lecturer in Accounting
Department of Business Administration,

Submitted By:
MD. AL_AMIN
Id: 0821BBA00840
Major in Finance & Banking,
Dept. of Business Administration,

MANARAT INTERNATIONAL UNIVERSITY


Date of Submission: May 25, 2012

May 25,2012
To
Muhsina Akter
Lecturer in Accountion
Department of Business Administration,
LIMKOKWING UNIVERSITY

Subject: Submission of Internship report


Dear Sir,
With due respect, I beg to state that my name is MD. AL-AMIN & my ID is 0821BBA00840,
would like to inform you that, there is the report on Credit Management of Mutual Trust
Bank Limited at Baridhara Branch, Dhaka; that was assigned to me to submit under the
internship program. It was a great pleasure for me to do the assigned job. I made every endeavor
to prepare this report accurate & tried my level best to make this report. This report really helps
me to understand the difference between practical and theoretical knowledge of this Bank.
In this circumstance, I am very grateful to you for assigning me in such an important area of
banking and your kind and generous guidance to make the report successful.
Sincerely Yours,

IMDADUL HOQUE
ID: 294BBA-07

Department of Business Administration,


LIMKOKWING UNIVERSITY

May 21, 2012

I am, IMDADUL HOQUE , declare that the Internship Report on Credit Management of
Mutual Trust Bank Limited in Baridhara Branch, Dhaka; this report is the result of my own
research works, made under the arrangement of Mutual Trust Bank Limited.
I further affirm that the work reported in this report is original and this report has not been
submitted to any other university or institution for any degree or any other purpose.

----------------------------------------------IMDADUL HOQUE
Id:294BBA-07
Major in Finance & Banking,

Department of Business Administration


LIMKOKWING University Bangladesh.

LIMKOKWING UNIVERSITY

Certificate of supervisor

To Whom It May Concern

This is to certify that, IMDADUL HOQUE, a student of BBA program, Major in Finance&
Banking, Department of Business Administration, LIMKOKWING UNIVERSITY, has
completed the internee report titled Credit Management of Mutual Trust Bank Limited in
Baridhara Branch, Dhaka successfully under my supervision.

I wish him every success in his life.


Supervisor

Muhsina Akter
Lecturer in Accounting,
Department of Business Administration,
LIMKOKWING UNIVERSITY

Praise to be Almighty, the creator and sustainer who has given me the strength and opportunity to
complete my Internship Report on the topic of Credit Management Of Mutual Trust Bank
Limited as a part of my completing Bachelor of Business Administration degree which reveals
not only read but also realize the subject deeply and knowledge has no valui8e. So it is very
necessary to achieve practical knowledge and clear concept about the subject. The practical
experience also helps the learners to gather new idea and techniques. Form this view the
Business Administration Department of LIMKOKWING UNIVERSITY has introduced an
internship program in order to obtain practical knowledge related with the different fields of
Business.
To full these criteria, I had to work in Mutual Trust Bank at Baridhara Branch. In this study
and observation about three month I have gathered knowledge on Credit Management &
Financial Performance Evaluation of Mutual Trust Bank Limited.

All praises to almighty who has created me and has given me opportunities and strength to
prepare this internship paper. This report might never have been completed without the necessary
practical knowledge, assistance of many books, articles, websites, and primary data.
I express my heartiest gratitude and deepest respect to my internship advisor Muhsina Akter
Lecturer in Accounting, Department of Business Administration, without whos priceless and
fathomless supports I would not have been able to produce this report. Because, a lot of insights
and knowledge I have put and used to the material covered to this report, I learned and gathered
from his vigorous instructions.
Particularly, I would like to acknowledge gratefully to Mr. Md Abdul Latif ( SVP & Manager),
Mr. Md Shahinoor Rahaman (JAVP), Abu Hassan Fuad ( In-Charge, Credit Department),
Ayesha Khanam Tumpa (Junior Officer), Mr. A K M Abdul Hye (Assistant Officer), who gave
me some special directions, information and advice about various banking systems and
procedures from time to time.
I also owed to my dearest parents and honorable teachers of LIMKOKWING UNIVERSITY
who have given me the light of knowledge from earlier to till today and who have displayed their
helping hands to us during the studies.
Finally, special thanks are due to my family members, relatives, friends and other well wishers
for their loving encouragement and support.

Thanks To All
IMDADUL HOQUE

..
Signature
Date:

Mutual Trust Bank is one of the important private commercial bank in Bangladesh. Different
important task are held over here. MTBLs dialog is You can bank on us. So they try to
understand that they are always with you to provide their services & we can rely on them. So
MTBL plays a vital part for the every single consumer those are involved with MTBL.
General banking is the starting point of all the banking operations. General Banking department
performs the majority functions of a bank. It is the core department. In fact, bank operates with
the peoples money. And this process starts with the General Banking department. Credit
Management department plays a vital role in providing loan to the customer of the bank. From
the beginning of the Mutual Trust Bank they attract Corporate Customer.
Mutual Trust Bank provides all kinds of services like credit facilities, foreign exchange
transactions which include import, export and foreign remittance. They Provide various types
loan to the customer such as Auto loan, Personal loan, Car loan, Home loan etc.
Baridhara branch follows various rules and regulations, policies and procedures relating to Credit
activities strictly. It is the most profitable branch among all the branches of MTBL.
This report is presented in several parts in a sequential manner. At first, I have highlighted the
brief of history of Mutual Trust Bank, its product and services. Here also describe about the
conventional banking system. It follows the alternative concept of Conventional Banking which
represents unique human approaches to credit and banking based on profit-oriented economy
devoid of interest. Also discuss about their ratio analysis where indicate difference ratio and also
compare with of the year 2008 and 2009.
This report has several chapters and each chapter discuss different issues regarding the topic. In
the third chapter I discuss the organization profile. Banks are the foundations of the financial
system of a country. Specially, in Bangladesh, proper banking system is very important, because
the capital market is little developed here.
Mutual Trust Bank Limited has now emerged as a renowned and a reliable financial institution.
Recently, banks are in a period that they earn money in servicing beyond selling money.
This report mainly focuses on the Credit Management techniques and financial performance
evaluation of Mutual Trust Bank Ltd. Mutual Trust Bank Limited has been able to manage its
credit portfolio skillfully and kept the classified loan at a very lower rate ---thanks goes to the
standard and stringent credit appraisal policy and practices of the bank.

Finally, Mutual Trust Bank has set its mission high enough: to provide high quality service to its
customers, to participate in the growth and expansion of our national economy, to set high
standards of integrity, to bring total satisfaction to its clients, shareholders and employees and to
become the most sought after bank in the country, rendering technology driven innovative
services by the dedicated team of professionals. The management of the bank is working
continuously to make their mission a realizable one.

Table of Content
1

Title

Page
no.

Chapter- Introduction
1

02 08

Chapter- Overview of Banking Sector in


2
Bangladesh.

10 12

Background of the study.


Objective of the study.
Rational of the study.
Methodology
Limitation of the Study

Banking Industry Analysis


Brief History of Banking in Bangladesh
Banking Sector in Bangladesh

Chapter- Overview of Mutual Trust Bank Limited


3

14 26

Brief History Of MTBL.


Mission / Vision of MTBL.
Depository Product of MTBL.
Source of Income of MTBL.
Overview Organizational Structure of MTBL.

Chapter- Body of the Report. (Credit Management 28 74


4
of MTBL).
Processing.
Credit Monitoring & Review.
Security against Advance.
Modes of Charging Security.
Lending
Risk
Analysis
(LRA):Modern
Technique of Credit Appraisal Overview
Principles of Sound Lending
Modern Concept of Good Lending.
Credit Policy of Mutual Trust Bank Ltd.
Global Credit Portfolio of MTBL.
Types of Credit.
Credit Approving Authority.
Functions of Credit Department.
Delegation of Credit Authority.
Classification of Loan on the Basis of MTBL
Securities.
Objective basis Classification.

Qualitative Judgment Basis of Classification.


Managing Delinquent Client.
Provisioning.
Credit Appraisal System.
Guiding Principles of Credit Appraisal for
Credit Offer.
Steps Involved in Credit

Guidelines for Credit Risk Management


By Bangladesh Bank.
Procedural Guidelines Policy Guideline.
Credit Adjustment and Risk Grading.
Approval Authority.
Preferred
Organizational
Structure
Responsibility.

76-101

&

Compliance
Of
Bangladesh
Bank
Guideline By Mutual Trust Bank Limited.

103-109

Credit Policies / Lending Guidelines.


Credit Adjustment & Risk Grading.
Approval Authority.
Segregation of Duties.
Internal Audit.
Preferred Organizational Structure & Approval
Process.
Credit Administration & Monitoring.
Credit Recovery.
Analysis of Other Parameters.
CIB Checklist.
Acceptance in Risk Rating.

Chapter5-

Findings of The Study:


SWOT Analysis.
Regression Analysis.
Ratio Analysis of MTBL.
Recommendations & Conclusions

Chapter6

General recommendations.
Recommendations regarding Credit Management

111
130

Strategies of MTBL.
Conclusion

132-136

Bibliography

137

Chapter 1
(Introduction)
1.1 Origin of the Study

This internship report on Mutual Trust Bank Limited (Baridhara Branch) is prepared to fulfill the
partial requirement of the internship program as full credit subject of the BBA program of The
University.
In Bangladesh today financial sector is one of the most established areas in the macro economic
sector. Economy and finance is carrier of the country. So for the aspects of economic
development, banking sector must be reformed. In the process of forming a good economic
system, private banks are paling an important role compare to the government banks in the
country. For this reason I prepared my internship report on Mutual Trust Bank Limited.

1.2 Rationality of the Study


Mutual Trust Bank Ltd has discovered a new horizon in the field of banking area, which offers
different General Banking, Investments and Foreign Exchange Banking System. General
Banking is one of the most important elements to do better or survive in the competition in the
Banking Arena. So I have decided to study on the topic Problems and its Solutions of
General Banking Activities in Mutual Trust Bank. Because the Internship Program of the
university is an integral part of the BBA program. This also provides an opportunity to the
students to minimize the gap between theoretical and practical knowledge. Students are required
to work on a specific topic based on their theoretical and practical knowledge acquired during
the period of the internship program and then submit it to the teacher. That is why I have
prepared this report

1.3 Objective of the Study


The Primary objective of the report is:

To fulfill the partial requirement of the internship program as a full credit subject of the BBA
program.

To know about the banking sector of Bangladesh.


To be accustom with the management policy or process of MTBL in Bangladesh.
To get an overall idea about the management policy of MTBL as well as commercial Bank.

The Secondary objective of the report is:


To know the operation of commercial banks in Bangladesh.

To describe the customer service process of MTBL Bank Limited.


To analyze the barriers faced by the banks in Bangladesh.

To suggest a supportive role in the progress of banking system in financial sector.


To know about the objectives and planning of MTBL.
To know how the branches are efficiently controlled.
To identify whether all process are perfectly and effectively practiced or not.
To find out the sectors in which such types of problems exist.
To make an opinion on the reports.

1.4 Scope of the Study

This report covered the over all banking system of JBL Bank Limited and also includes the
relationship of the customers with the bank as well as the principals covered by the bank as a
general banking system.

1.5 Sources of Data


Both primary and secondary data have been collected. I have gathered primary data by personal
interview of the Executives of MTBL. Mainly I have discussed with them verbally. I collected
information from them and the annual report of Mutual Trust Bank Limited that was provided by
the Local Branch (Baridhara). I used journals, brochures, manuals and several books on Finance
and Banking to prepare this report.
75% data collected from bank and articles, workshop and 25% are collected from the books as
well as the information provided by the competitive banks.
That is for preparing the report smoothly and accurately I used primary data and secondary data.
a) Primary Sources

Direct interviews with relevant personnel.

Experts opinion

Official records of MTBL.

b) Secondary Sources

Relevant paper and publications

Annual reports of MTBL.

Relevant books and references.

1.6 Methodology of the Study

1.6.1 Research Design


I followed descriptive studies and partially causal studies. It is descriptive studies because I
covered the financial aspects of MTBL and causal studies because through more advertising and
campaign sells of the products of Mutual Trust Bank Limited would be increased.
1.6.2 Population
All the Branches of MTBL located in everywhere in Bangladesh has been taken into
consideration as population.
1.6.3 Sample
Mutual Trust Bank Ltd, Baridhara Branchs Client is the vivacious sample. Employee of that
branch is also sample of this report.

1.7 Data Analysis Method


I analyzed the data to find out the required information. Ms-Word, Excel or any required
computer program used to process the data. Quantitative data and based on this data analysis the
final report was prepared. Interview is used as an instrument.1.8 Limitation of the Study
It is an uphill task to study the on the management so the report was completed under certain
constrains which were:
Difficulty in gaining accesses to financial sector.
Non-availability of the most recent statistical data.
As I am student it is not possible for me to collect all the necessary information.
I had to complete this report within a very short span of time that was not sufficient for
investigation.
Lake of Experience.

Chapter 2

(Overview of the Organization)

2.1 Background of the Organization


Mutual Trust Bank Limited (MTBL) was incorporated on September 29, 1999 under the
companies Act 1994 as a public company limited. They introduced themselves as a pioneer in
banking sector. At the time of beginning their authorized capital was Tk 38, 00,000,000 divided
into 38,000,000 ordinary shares of Tk each. The head office of the bank is in MTB center, 26
Gulshan Avenue. The bank has 67 branches allover the country, the bank carries out international
business

through

Global

Network

of

Foreign

Correspondent

Banks.

The Company was also issued Certificate for Commencement of Business on the same day and
was granted license on October 05, 1999 by Bangladesh Bank under the Banking Companies Act
1991 and started its banking operation on October 24, 1999
The Company started its banking operation and entitled to carry out the following types of
banking business:
(i) All types of commercial banking activities including Money Market operations.
(ii) Investment in Merchant Banking activities.
(iii) Investment in Company activities.
(iv) Financiers, Promoters, Capitalists etc.
(v) Financial Intermediary Services.
(vii) Any related Financial Services.

2.2 Corporate Slogan


You can Bank on us

2.3Mission

The mission of the company is to assigned them as one of the most admired bank in the nation
and also is recognized as an innovative and client focused company, enabled by cutting-edge
technology, a dynamic workforce and a wide array of financial products and services

2.4 Vision
Mutual Trust Banks vision is based on philosophy and known as MTB 3V. They imagine MTB
in:
One of the best performing bank in Bangladesh
The bank of choice
A truly world class bank.

2.5 Branches

Aganagar Branch
Agrabad Branch
Alankar Mor Branch
Aman Bazar Branch
Babu Bazar Branch
Banani Branch
Baridhara Branch
Bashundhara City
Branch
Bogra Branch
Jubilee Road Branch
Kerani Hat Branch
CDA Avenue Branch
Chandra Branch

Chawk Moghaltuli
Branch
Chokoria Branch
Cox's Bazar Branch
Dhanmondi Branch
Dholaikhal Branch
Dhorkora Bazar Branch
Dilkusha Branch
Elephant Road Branch
Feni Branch
Fulbaria Branch
Gournadi Branch
Gulshan Branch
Habigonj Branch
Joypurhat Branch
Jubilee Road Branch
Kerani Hat Branch
Khatungonj Branch
Kushtia Branch
Madaripur Branch
Mohammadpur Branch
Moulvi Bazar Branch
MTB Centre Corporate
Branch
Mymensingh Branch
Narayangonj Branch
Nazirhat Branch
Oxygen Mor Branch
Pabna Branch
Pallabi Branch
Panthapath Branch
Principal Branch
Progati Sarani Branch
Raipur Branch
Rajshahi Branch
Rangpur Branch
Savar Branch
Shanir Akhra Branch
Sonargaon Branch
Sreenagar Branch
Sylhet Branch
Tongi Branch
Uttara Model Town
Branch

2.6 Management
MTBL is managed by highly professional people. The present Managing Director of the Bank
Mr. Anis A Khan is a forward looking senior banker having decades of experience and multi
discipline of knowledge to his credit both at home and abroad. He is supported by an educated
and skilled professional team with diversified experience in finance and banking. The
management of the bank constantly focuses on the understanding and anticipating customers
needs and offer solution thereof. Mutual Trust Bank Limited has already achieved tremendous
progress with in a short period of its operation. The Bank is already ranked as one of the quality
service providers and known for its reputation.

2.7 MTBL Corporate Culture


Employees of MTBL share certain common values, which helps to create a MTBL culture.
The client comes first.
Search for professional excellence.
Openness to new ideas &new methods to encourage creativity.
Quick decision-making.
Flexibility and prompt responses.
A sense of professional ethics.

2.8 Objectives
To earn and maintain CAMEL rating strong.
To establish relationship banking and service quality through development of Strategic
Marketing Plan.
To remain one of the best banks in Bangladesh in terms of profitability and asset quality.
To introduce fully automated systems through integration of Information Technology.
To ensure an adequate rate of return on investment.
To keep risk position at an acceptable range (including any off balance sheet risks)
To maintain adequate liquidity to meet maturity obligations and commitments.
To maintain a healthy growth of business with desired image.
To maintain adequate control systems and transparency in procedures.
To develop and retain a quality work force through an effective Human Resources
Management System.
To ensue optimum utilization of all available resources.

2.9 Strategies

To manage and operate the bank in the most efficient manner to enhance financial
performance and to control cost of fund.
To strive for customer satisfaction through quality control and delivery of timely services.
To identify customers credits and other banking needs and monitor their perception
towards our performance in meeting those requirements.
To revive and update policies, procedures and practices to enhance the ability to extend
better services to customers.
To train and develop all employees and provide them adequate resources so that
customers need can be responsibly addressed.
To promote organizational effectiveness by openly communicating company plans,
policies, practices and procedures to all employees in a timely fashion.
To cultivate a working environment that fosters positive motivation for improved
performance.
To diversify portfolio both in the retail and wholesale market.

2.10 Management Structure of Mutual Trust Bank Limited


Chairman

Board of Directors

Managing Director

Senior Executive Vice President

Senior Vice President

Vice President

Senior Assistant Vice President

Assistant Vice President

First Assistant Vice President

Jr. Assistant Vice President

Senior Executive officer

Executive officer

First executive officer

Probationary Officer

Officer

2.11 Schemes Offered by Mutual Trust Bank


1. Brick by Brick Savings Scheme:
Monthly Installment 5 Years* 8 Years* 10 Years*
* The maturity value is an indicative figure. Tax/Excise Duty will be deducted as per govt. rules.
90% Loan Advantage on deposited amount. Thereafter in multiples of Tk. 5000 up to a limit of
Tk. 100,000.
2. MTB Monthly Benefit Plan:
Deposit Amount Income Amount for 3-year plan* Income Amount for 5-year plan*

* The maturity value is an indicative figure. Tax/Excise Duty will be deducted as per govt. rules.
90% Loan Advantage on deposited amount.
3. Save Everyday Plan:
Saving money for the future is a common practice in any society. Savings help you to build a
better tomorrow. Regular saving makes a man become disciplined, self confident and successful.
MTBL offers you "Save Everyday" Plan. The primary advantage of this plan is that you are
absolutely free to choose your own time for depositing money into this account. You can
deposit daily, weekly or monthly. The choice is yours, but the transactions will have to be within
the Bank's transaction hour.
This is a 5 year plan and you will be required to open the account with an initial deposit of Tk.
2500/= only. We offer you very attractive interest rate which is accrued in this account on a daily
basis.
4. MTB Education Plan:
Monthly Installment 4 Years* 7 Years* 9 Years*
* The maturity value is an indicative figure. Tax/Excise Duty will be deducted as per govt. rules.
90% Loan Advantage on deposited amount.
5. Consumer Credit Scheme:
In order to make a significant contribution in the living standards of the people of medium and
low income category, MTBL has introduced a scheme called "Consumer Credit Scheme". With a
view to materialize the dreams of those who are unable to make one time investment from their
own savings, one can now afford to buy necessary household equipments and thus improve the
standard of living.
All sorts of household durables e.g. Television, Refrigerators, Computers, Air Conditioners,
Video Cameras, Washing/ Drying Machines and Furnitures are allowed under this scheme. One
can buy Motorcycle too under this program.

The collateral security is minimum and the interest rates are one of the lowest in the market.
Please contact the nearest branch for details.
6. Best Invest:
Best Invest offers you efficient high return investment plan. This plan helps you to build up a
sizeable income in easy and affordable installments. This plan allows you to own 5 times the
initial invested amount. Best Invest offers two separate and convenient term deposit periods for 4
years and 6 years respectively.
Best Invest is available in units worth Tk.50, 000/- each. You will invest Tk.10, 000/- as down
payment for purchasing 1 (one) unit and the Bank will provide loan for Tk.40, 000/-. The
customer also has the option to buy units in multiples of Tk. 50,000/- but maximum up to Tk. 1,
00, 00,000/- (one core).

Chapter 3
(General Banking)
3.1 General Banking
General Banking is the starting point of all the banking operating. General Banking department
aids in taking deposits and simultaneously provides some ancillaries services. It provides those
customers who come frequently and those customers who come one time in banking for enjoying
additional services. In some general banking department there is no relation between banker and
customers but on the other hand there are some departments where a banker has to do frequent

interaction with customer. This the department from which a customer can get day-to-day service
from bank. It opens new accounts, demit funds, issue bank drafts and pay orders etc. since bank
in confined to provide the service everyday general banking is also known as retail banking.

3.2 Sections of General Banking


Basically general banking consists of many sections. In Baridhara branch general banking
consists the following sections:
1. Customer Service
2. Account opening or closing
3. Remittance
o Pay order issue
o Demand draft issue/collection
o TT/issue collection
4. Deposit department
5. Locker service
6. Accounts department

3.3 Customer service of Mutual Trust Bank


Customer satisfaction is MTBLs first priority. They believe in mutual trust with customer. A
satisfied client is MTBL precious product. To satisfy its customer MTBL appoints the most
professional and customer caring employees, because professional merit and competency,
flexibility, determination and dedication are the core resources that MTBL consider to be of
paramount importance for building a client oriented modern banking.

3.4 Types of Accounts


3.4.1 Current Account
Current accounts can open jointly or singly. It may be a proprietorship account or limited
company account. Here the interest rate is 0%.

3.4.2 Savings Account


Savings account can be joint or single. Here the interest rate is 6.25%.

3.4.3 Short Term Deposit


It also is joint or single account and the interest rate is 6.00%.

3.4.4 Fixed Deposit


Fixed deposit is one, which is repayable after the expiry of a predetermined period fixed by him.
The period varies form 1 month to 12 months. These deposits are not repayable on demand but
they are withdrawal subject to a period of notice. Hence, it is a popularly known as Time
Deposit or Time Liabilities. Normally the money on a fixed deposit is not repayable before the
expiry of a fixed period.

3.5 Customized Products of MTBL


3.5.1 MTB Double Saver Plan:
Deposit Amount Maturity Value after 6 Years. The maturity value is an indicative figure.
Tax/Excise Duty will be deducted as per Govt. rules. 90% Loan Advantage on deposited amount.

3.5.2 MTB Triple Saver Plan:


Deposit Amount Maturity Value after 11 Years. The maturity value is an indicative figure.
Tax/Excise Duty will be deducted as per govt. rules. 90% Loan Advantage on deposited amount.

3.5.3 MTB Millionaire Plan:


Monthly Installment Year Maturity Value. The maturity value is an indicative figure. Tax/Excise
Duty will be deducted as per govt. rules. 90% Loan Advantage on deposited amount.

3.5.4 MTB Unique Savings Plan:


Unique Savings Plan is an any day, any amount savings plan. The beauty of this plan is that a
customer can deposit any day, any time and any amount
Unique Savings Plan offers you to deposit any amount of your choice but not less than Tk. 500/for 3/4/5 years. This is a high income plan with withdrawal facilities. The withdrawal facility
will help you at the time of any emergency. You can withdraw 50% of the deposited balance for
once a month. At maturity you will get a handsome amount.

3.6 Procedure for Accounting Opening


Opening account with a bank is the way of creating a banker customer relationship. In other
words, it is a contract between banker and customer. With this contract, bankers enter into certain
obligations and responsibilities. Proper introduction serves as a precaution against fraud and
forgeries and safeguard against inadvertent overdraft to bank. Obtaining proper introduction may
absolve the banker from the charges of negligence for conversion. So, while opening a new
account, emphasis would be given without exception to introductory reference and inquiry.
The following instruction to be followed while opening an account:
Introduction of Account to be obtained from a respectable client acceptable to bank.
The introduction shall be obtained in writing in the respective column of Account
opening form.

For opening savings bank account of individual either singly or jointly, passports and
identity cards may be accepted for introduction, but subsequently proper introduction
may be obtained.
Introduction of Current Account by members of the staff may be allowed but shall be
discouraged as far as possible.
Current Account shall preferably be introduced by another Current Account holder
acceptable to bank.
Introduction of Account holder of other branch may be accepted with caution. In that case
the introducers signature must be verified by authorized officer of that branch and
authenticated by a forwarding letter.
Photographs of account holder must be attested by the introducer.
Letter of thanks be issued to introducer in Banks standard specimen.

3.6.1 Current Account


I. A Current Deposit Account may be opened by individual, firm, company and club,
association, body corporate etc.
II. Funds in the Current Deposit Account is payable on demand.
III. No interest is payable on balances of Current Deposit Accounts.
IV. Minimum balance to be maintained in the account is Tk.1,500/V. Customer willing to open Current Deposit Account shall fill up the Account Opening Form
(AOF) applicable to him/ her and Specimen Signature Card (SS Card).
VI. In case of proprietorship and partnership firms the relevant account opening form is to be
filled in and signed by the proprietor/ partner in their individual capacity. In all other cases
including companies etc. Introduction of acceptable clients to be obtained as per
guidelines.
VII. The Managers approval for opening account shall be obtained by the concerned staff
member.
VIII. Signatures of the account holder shall be admitted by affixing the stamp Signature
admitted and signing by the authorized officer. The introducers signature shall be verified
by affixing the stamp Signature verified near the signature by authorized officer.
IX. Blank space of the Specimen Signature Card should be closed by drawing parallel lines.

X. The particulars of the Account Opening Form shall be entered in the Account Opened and
Closed Register as per sequence provided by the computer system.
XI. The customer shall be provided with Deposit Slip in comporting the Account Number and
be advised to make the initial deposit in the account. The amount of initial deposit shall be
entered in the Account Opening Form.
XII. Cheque Book shall be issued on request on completion of all formalities including initial
deposit. Cheque series to be entered in the Account Opening Form at the bottom right and
authenticated by authorized officer.
XIII. After posting of all particulars of the account including cheque series, one authorized
officer shall check/ verify the same in the computer screen and record it in the form with
signature.
XIV. Manager/ Authorized Officer shall apply sufficient intelligence and common sense to
ascertain genuineness of the account holder. No account shall be opened without approval
of the Manager.
XV. Clear instruction regarding operation of the account shall be noted on the Account Opening
Form and Specimen Signature Card especially in respect of death of inability of the
account holders, or the person operating the account. The account holder shall confirm the
instructions under specimen signature.
XVI. The account opening form shall be sent to the respective computer terminal for posting and
S.S. Card shall be retained serially in the S.S. Card Box under custody of Cheque Passing
Officer.
XVII. One of the photographs of the Account Holder is to be pasted with AOF and another one
with S.S. Card. AOF to be retained in serial order in Pasting File.
XVIII. A letter of thanks to be sent to the account holder as well as to the introducer.
XIX. All new accounts opened during the day shall be personally checked by the Manager at the
close of business of each day.
XX. Checking officer shall particularly see the introduction, initial deposit in cash or cheque,
nature of business of the account holder, Trade License, Partnership Deed/ Memorandum
of Articles of Association, Resolution etc.
XXI. Similar Accounts should be noted in the AOF and care should be taken while making
posting of transactions in such accounts.

XXII. The Computer Program used by bank shall provide reference of clients. Branch Manager
must ensure that their computer system provides reference of client.
XXIII. Classified Deposit Ownership Program to be maintained in the Computer System for
facilitating periodical returns to Bangladesh Bank.
XXIV. Bank shall provide monthly statement of account to clients as per computer system of the
branch.

3.6.2 Savings Account


I. Savings Bank Account may be opened in the name of adult individual who are mentally
sound and also jointly in the names of two or more persons payable to either or both or all
of them or to the survivor or survivors.
II. Savings Bank Account may be opened in the name of a minor also.
III. Saving Bank Account may be opened in the names of clubs, societies, association and
similar institutions and even by government and semi-government offices.
IV. Account shall be opened with at-least a minimum initial deposit of Tk.1, 000/-.
V. Interest at the rates fixed by Head Office from time to time is applied half-yearly on the
balances held on daily product basis.
VI. Not more than one account is allowed to be opened in the same name. But this will not be
applicable to parents willing to open more than one account in his/ her name in respect of
each minor child.
VII. Savings Bank Account shall not be allowed to be overdrawn under any circumstances.
VIII. Account opening formalities like Current Account should be followed.
IX. Savings Bank Account should not be allowed to be operated like Current Account
X. No interest shall be paid to such accounts in the month for violation of the above rules.
XI. Bank shall provide monthly-computerized statement of accounts to account holders
instead of passbook.
XII. Bank may at its discretion close any account with prior notice for repeated return of
cheque due to insufficient balance.

3.6.3 Checklist of Documents to be obtained for various types of ACCOUNTS


3.6.3.1 Sole Proprietorship
1. Signature Card.
2. Photograph of signatories attested by introducer.
3. Copy of valid Trade License.
4. TIN Certificate.
5. 18-permission from Bangladesh Bank (for GSA & Agents only).

3.6.3.2 Partnership
1. Signature Card.
2. Photography of signatories attested by introducer.
3. Partnership Deed.
4. Partners letter of authority to open account and authorization for operation.
5. Copy of valid Trade License.
6. 18-permission from Bangladesh Bank (for GSA & Agents only).

3.6.3.3 Limited Liability Company


1. Signature Card.
2. Photograph of signatories attested by introducer.
3. Copy of Memorandum and Articles of Association (Certified by RJSC).
4. Copy of Certificate of Incorporation and commencement of business (In case of public Ltd.
Co.).

5. Copy of Board Resolution to open the account and authorization for operation.
6. List of Directors and signatories along with addresses.
7. Latest copy of From XII.

3.6.3.4 Association/Trust/Society
1. Signature Card.
2. Photograph of signatories attested by introducer.
3. Copy of Resolution of governing body to open the account and authorization for operation.
4. Copy of consolation / bylaws/ rules.
5. Certificate of registration.
6. List of authorized signatories and members of the governing bodies along with address.
7. Trust Deed (for Trust account only).

3.7 Interest Posting to Clients Account


Bangladesh Government has circulated that, 10% deduction from the Banks Internal Accounts.
This 10% tax deduction from the clients interest.
Other wise another circulation is that, from the OBC collection every bank cut off there OBC
commission as income account, here Bangladesh Bank said that 15% money cut off from the
OBC collection as Vat on Others.

3.8Cheque Book Issue


3.8.1 Types of Cheque Books

Savings Account 10 Leaves

Current Deposit Account 10 Leaves

Current Deposit Account 25 Leaves (CDTF)

Current Deposit Account 50 Leaves (CDF)

CDF: Current Deposit Fifty

NB: CDTF: Current Deposit Twenty Five

3.8.2 Issuing Process


There are two ways of issuing cheque books. They are direct requisition slip and cheque book
requisition slip. Customers Service Officer receives these types of slip from the clients and gives
the cheque books under processing. Processing means Cheque Books collect from the VOLT
and the put account number in the Cheque book, write down the serial number of the cheque
book in the requisition slip and cheque book register, then Verified client signature. After all this
things the Principal officer sign in the cheque leaves and sent the cheque book to another
Principal officer for sign, after his sign the client receive the cheque book. These things the
Principal Officer for sign, after his sign the client receive the cheque book. Then Principal
Officer posting that cheque books leaves number in the computer data processing system.
A cover file containing the requisition slip is effectively preserved as vouchers. If any defect is
noticed by the ledger keeper, he makes a remark to that effect on the requisition slip and forward
it to the cancellation officer to decide whether a new checkbook to be issued to the customer or
not.

3.8.3 Cash Cheque


I. The cheque is drawn on the bank and branch where it is presented for payment.

II. The cheque is an open cheque i.e. uncrossed.


III. In case it is an order cheque (Payable in cash) the payee is identified to satisfaction.
IV. It is not post-dated, undated or stale.
V. The words and figures tally.
VI. The cheque is duly signed by the drawers.
VII. Cuttings and alteration have been authenticated under full signature of the drawer.
VIII. There is no over writing whatsoever.
IX. Any material part of the cheque is not mutilated.
X. The cheque is not unusually of huge amount and also with-drawl is not rare and sudden.
In such cases the matter should be brought to the notice of the Manager by the posting
officer.
XI. The cheque leave bears the initial of cheque book issuing officer.

3.8.4 Cash Debit Voucher


In case of cash debit voucher, the following points should be checked:
I. It is signed by the authorized officer along with the Manager.
II. It is signed by the payee on the reverse and payees signature is verified.
III. It bears the Stamp Pay Cash.

3.8.5 Clearing Cheque


In case of clearing cheque, it is checked that: I. Collecting Banks Clearing Stamp bearing correct date is affixed on the face of the
cheque and the cheque is presented in the 1st or 2nd clearing as stamped.
II. The collecting banks discharge is correct.
III. Other points similar to those as explained above are followed.

3.8.6 Transfer Delivery


The following points to be checked:-

I. The Transfer Delivery Stamp is affixed on the face of the cheque and bears correct date.
II. The collecting banks discharge is correct.
III. Other points similar to those explained above are followed.

3.8.7 Cash Transfer


It shall be checked that: I. The Cash Transfer Stamp is affixed on the face of the cheque.
II. Branch discharge is correct.
III. Branch crossing seal is applied.
IV. Other points similar to explain above are followed.

3.8.8 Voucher
It shall be checked that: I. It is correctly written and dated.
II. Two attorney holders sign it jointly.
III. Amount in words and figures tallies.
IV. Appropriate head of account is given together with computer number.

3.8.9 Cancellation of Cheque


I.

The cancellation officer should be an authorized officer of the bank/ branch.

II.

He/ She shall keep all Specimen Signature Card under his effective control during
transaction hours.

III.

The cancellation officer shall retain only the signature cards admitted by the authorized
officer in serial order.

IV.

Before passing any cheque, the signature of the drawer must be verified. In case,
signature of the drawer differs, cheque shall not be passed unless the drawers
confirmation is obtained or a reference is made to Manager for his instruction.

V.

The cancellation officer shall not pass any cheque unless cheque is posted in the
computer system.

VI.

He/ she should check the irregularities of the cheque if any.

VII.

The cheque series number with Prefix should be checked to safeguard fraud and
forgeries.

VIII. The cancellation shall be done by drawing a redline across the signature of the drawer of
the cheque. He/ She shall sign in full in red ink near the drawers signature.
IX.

Cheque over Tk.50, 000/- shall be cancelled by two authorized officers jointly. Branch
must issue office order regarding cheque passing schedule according to its size and
volume of work load. The cancellation officer shall follow the schedule in variably.

X.

In case of cash payment cheque a Pay Cash stamp shall be affixed on the cheque and
signed by the cancellation officer.

3.8.10 Payment of Cheque after Banking Hours


Payment of cheque after banking hours should be discouraged. Payment to the drawer only may
be made in special cases as deemed by the Manager. The cheque should be paid after
ascertaining sufficient balance in the account and on completion of other formalities.
However, such cheque should bear date of actual payment or prior to that date.

3.9Account Closing

Fixed

deposit

A/C

is

closed

after

the

termination

of

the

period.

Brick by Brick A/C is very easily closing if one of the clients didnt pay his/her monthly
installment at the bank three months one after one, in this way three months.
Another accounts will be closed on the parties advice, if they want to close any one of the
account clients must have to submit an A/C closing letter through des pass. Then the Sr. Principal
Officer checks it out and closes the A/C.

3.9.1 Closing process for current & savings A/C:


After receiving customers application the officer verifies the balance of the A/C.
He

then

calculates

interest

and

other

charges

accumulated

on

the

A/C.

If it bears a credit balance, the officer writes advice voucher. He gives necessary accounting
entries

post

to

accounts

section.

The balance is returned to the customer. And lastly the A/C is closed.
But in practice, normally the customers dont close A/C willingly. At times, customers dont
maintain any transaction for long time. Is this situation at first, the A/C becomes dormant and
ultimately it is closed by the bank.

Chapter 4

(Remittance)
4.1 Remittance
Remittance of funds is ancillary services of MTBL. It aids to remit fund from one place to
another place on behalf of its customers as well as non- customers of bank. MTBL has its
branches in the major cities of the country and therefore, it serves as one of the best mediums for
remittance of funds from one place to another.
The main instruments used by MTBL, Dilkusha Branch for remittance of funds.
Payment Order Issue/Collection
Demand Draft Issue/Collection
T.T. Issue/Collection
Endorsements
Travelers Cheque Issuance
IBC/OBC Collection.

4.2 Payment Order Issue/Collection:


The pay order is an instrument issued by bank, instructing itself a certain amount of money
mentioned in the instrument taking amount of money and commission when it is presented in
bank. Only the branch of the bank that has issued it will make the payment of pay order.

4.3 Issuing of Pay Order:


The procedures for issuing a Pay Order are as follows:
Deposit money by the customer along with application form.
Give necessary entry in the bills payable (Pay Order) register where payees name, date, PO no,
etc is mentioned.
prepared the instrument.

after scrutinizing and approval of the instrument by the authority, it is delivered to customer.
Signature of customer is taken on the counterpart.

4.4 Different modes of PO when a customer can purchase:


By cash:
Cash A/C Debit
Bills payable (PO) A/C Credit.
Income on commission A/C Credit.
By account:
Customers A/C Debit
Bills payable (PO) A/C Credit.
Income on commission A/C Credit.
By transfer:
MTBL General/ other Dept Clients A/C Debit
Bills payable (PO) A/C Credit.
Income on commission A/C Credit.
PO A/C is the current liabilities of bank, which is acquired to be discharged by beneficiaries
against cash or through an account.

4.5 Settlement of a PO:


When PO submitted by collecting bank through clearing house, the issuing bank gives payment.
Bills payable (PO) A/C Debit
MTBL General A/C Credit.

But before giving payment it is duty for issuing to observe whether endorsement was given by
the collecting bank or not, then the instrument is dishonored and marking Endorsement
required.

4.6 Cancellation of a Pay Order:


If a buyer wants to cancel it, he should submit a letter of instrument in this regard and also return
the instrument.

4.7 When PO is Lost


The person intending to remit the money through a Demand Draft (DD) has to deposit the money
to be remitted with the commission which the banker charges for its services. The amount of
commission depends on the amount to be remitted. On issue of the DD, the remitter does not
remain a party to the instrument:
I) Drawer branch
ii) Drawee branch
iii) Payee.
This is treated as the current liability of the bank as the banker on the presentation of the
instrument should pay the money. The banker event on receiving instructions from the remitter
cannot stop the payment of the instrument. Stop payment can be done in the following cases:
Loss of draft before endorsement: In this case, Draft reported to be lost, payees endorsement
requires

verification

is

marked.

Loss of draft after endorsement: In this case, the branch first satisfies itself about the claimant
and the endorsement in his favor.

IV.8

Demand Draft Issue/Collection

The person intending to remit the money through a Demand Draft (DD) has to deposit the money
to be remitted with the commission which the banker charges for its services. The amount of
commission depends on the amount to be remitted. On issue of the DD, the remitter does not
remain a party to the instrument: i) Drawer branch ii) Drawee branch iii) Payee. This is treated as
the current liability of the bank as the banker on the presentation of the instrument should pay the
money. The banker event on receiving instructions from the remitter cannot stop the payment of
the instrument. Stop payment can be done in the following cases: the branch first satisfies itself
about the claimant and the endorsement in his favor. Loss of draft before endorsement: In this
case, Draft reported to be lost, payees endorsement requires verification is marked. Loss of
draft after endorsement: In this case the branch first satisfies itself about the claimant and the
endorsement in his favor.
Accounting treatment
Cash/ customers A/C---------------------Dr.
MTBL General A/C (Drawn on branch)----------Cr.
Income A/C commission---------------------------Cr.
After giving these entries an Inter Bank Credit Advice is prepared which contains the controlling
number, depicting that the branch is credited to whom it is issued.
An IBCA implies the following entries,
MTBL General A/C Issuing Branch -------Dr.
Drawn on branch------------------------------------Cr.

4.9 Role of Drawn Branch


After receiving the IBCA lodgment is done by the branch. The following entries are given DD
In-Issuing branch register:
Issuing branch A/C-------------------------Dr.
Bills Payable ---------------------------------------Cr.
(After receiving an IBCA)
Bills Payable (DD) A/C--------------------Dr.
Clients A/C--------------------------------Dr.
Entries are given in DD In-Issuing branch register:
Issuing branch A/C-----------------------Dr.
Bills Payable---------------------------------------Cr.
(After receiving an IBCA)
Bills Payable (DD) A/C------------------Dr.
Clients A/C------------------------------Dr.

4.10Charges
A commission of 0.15% is taken on the draft value & Tk.50/= is taken as postal charge.

4.11Cancellation
To cancel an issued DD, the client has to submit an application. Issuing branch then sends an
Inter Branch Debit Advice (IBDA) to the drawn branch against previously issued IBCA.
After that the following entries are given:
General A/C drawn on branch---------Dr.
Clients A/C ---------------------------------------Cr.

4.12 Issuing of Duplicate DD


If the customer wants to issue a duplicate DD, than customer is asked to do the following
formalities: Making a general diary (GD) in the nearest Police Station. Furnishing an Indemnity
Bond in Tk.50/= stamp. The banker immediately marks stop payment in the register after
receiving the application from the customer and a duplicate DD is issued.

4.13 Issuing of duplicate PO


I. In addition to obtaining application from the purchaser, a confirmation should also be
obtained from the beneficiary to the effect that the instrument has been lost or not
received by him/them.
II. Head Office is informed regarding loss of the P.O. for circulation to the branches.
III. An indemnity bond affixed with special adhesive stamp of Tk.150/- is obtained from the
applicant.
IV. A note to this effect is made on the original application form and the Pay-Order Issued
Register.
V. The indemnity bond is kept in the "Indemnity Bonds for duplicate instruments issued
file."
VI. The Pay Order is issued marked Duplicate in Red Ink.

Chapter 5
(Accounts Department)
5.1 Accounts Department
Accounts Department is play most vital role in Banking. Accounts Department is a department
with which each and every department is related. It records the profit & loss A/C and statement
of assets and liabilities by applying Golden Rules of book-keeping. The functions of it are
theoretical & computerized based. MTBL Baridhara Branch records its accounts daily, weekly,
and monthly every record. This entire executives helps me a lot in my internship program at
MTBL. They didnt guide me as an Internee; they guide me as a training officer of MTBL to
gather practical knowledge about Banking. They tried there best to inform me every thing about
accounts department. I hope I knew every thing that gave me as a new comer in banking sector.
The accounts department has the following sectors:

Cash

Transfer

Clearing

5.2 Cash
Mr. MD Alamgir Kabir and Miss Shamima Sulatana is the cash in charge. Both of the two senior
executives helps me lot to get practical knowledge and prepare this report. The cash section of
any branch plays very significant role in Accounts Department. Because, it deals with most
liquid assets the MTBL Baridhara Branch has an equipped cash section. This section receives
cash from depositors and pays cash against cheque draft, PO, and pay in slip over the counter.
Every bank must have a cash counter where customer withdrawn and deposit there money. When
the valued clients deposit their money at the cash counter they must have to full fill the deposit

slip his/her own, then they sing as the depositor options then they deposit their money through
cash officer at the cash counter.

5.3 Several Types of Deposit Slip


There are several types of deposit slip. They are as follows
Current Deposit A/C Slip
Savings Deposit A/C Slip
Brick by Brick Deposit A/C Slip
Pay Order Slip
Demand Draft Slip
After paying this kinds of slip, the valued client waits for the deposit slip book out side of the
cash counter. The cash officer deposit the money in there account through computer software,
while the depositors account credited, then the cash officer put a seal in the deposit slip and
return it to the clients.

5.4 Receiving Cash


Any people who want to deposit money will fill up the deposit slip and give the form along with
the money to the cash officer over the counter. The cash officer counts the cash and compares
with the figure written in the deposit slip. Then he put his signature on the slip along with the
cash received seal and records in the cash receive register book against A/C number. At the end
of the procedure, the cash officer passes the deposit slip to the counter section for posting
purpose and delivers duplicate slip to the clients.

Account treatment:
Cash A/C--------------------- Dr.
Customers A/C------------- Cr.

5.5 Disbursing Cash


The drawn who wants to receive money against cheque comes to the payment counter and
presents his cheque to the officer. He verifies the following information:
Date of the cheque
Signature of the A/C holder

Material alteration

Whether the cheque is crossed or not

Whether the cheque is endorsed or not

Whether the amount in figure and in word correspondent or not

Then he checks the cheque from computer for further verification. Here the following
information is checked:
whether there is sufficient balance or not
whether there is stop payment instruction or not
whether there is any legal obstruction (Garnishee Order) or not
After checking everything, if all are in order the cash officer gives amount to the holder and
records in the paid register.
Account treatment:
Customers A/C Dr.
Cash A/C Cr.

The cash section of MTBL deals with all types of negotiable instruments, cash and other
instruments and treated as a sensitive section of the bank. It includes the vault which is used as
the store of cash instruments. The vault is insured up to Tk. 60 lacs. If the cash stock goes
beyond this limit, the excess cash is then transferred to Principle Branch Office. When the excess
cash is transferred to MTBL Principle Branch Office the cash officer issues IBDA.
Account treatment:
MTBL General A/C Dr.
Cash A/C Cr.
When cash is brought from MTBL Principle Branch Office.
Accounting treatment:
Cash A/C Dr.
MTBL General A/C Cr.

5.6 Transfer
Transfer is not a critical sector in banking but it is very important. Transfers play a vital role in
banking sector. So now we have to know what transfer is: basically transfer is a type of register
maintaining matter. In this register officer write down every day transactions in Debit and Credit
side then the officer calculate both the side of the register if both side shown same amount, it
means that the total days transaction is completely okay.

5.7 Clearing
Clearing is one of the magical parts of banking. I really enjoyed this part of the accounts
department and banking sector. In Bangladesh Bank, there is a very large room, which contains
fifty (50) or more tables for each bank that is called the clearing house. There are two types of
clearing house. They are:
I.

1st Clearing House

II.

Return Clearing House

5.8 Clearing House Process


Every bank has an officer of clearinghouse who is work with Bangladesh Bank clearing house.
Actually most of major client deposit their account in different kinds of bank cheque. Clearing
officer check all the cheque and deposit slip very carefully and then he received the cheque. After
that the clearing officer posting all the cheque in computer software which is recognized through
Bangladesh bank computer department. Then clearing officer seal all the cheque in advance date
after that the officer endorsement all the cheque and sign all the cheque. All the cheque are
posted in the computer by branch wise, then officer print the entire document and staple all the
cheque by branch wise this is called schedule of clearing house. It is a very difficult job to staple
all the cheque, because some times the cheque are huge in quantity, it may be 250 to 400, this is
very vital job because every cheque must have to staple very carefully, it means cheque amount
and the print sheet amount and cheque branch must have to be same. If the cheque staple in
wrong direction, the cheque may be return from another bank, thats why MTBL not to be able to
credited party account.
Then the clearinghouse officer copying the entire document in two floppy dist as per Bangladesh
Bank requirement. When the clearing officers enter the clearinghouse, his first job is that the
floppy delivered to the Bangladesh Bank computer department.
All of the procedure the clearing in charge goes to the Bangladesh Bank clearing house before 10
am in the morning. The clearing officer check all the banks cheque and he put all the cheque in
bank wise, like as this another banks delivered there cheque in MTBL desk. Then the officers of
MTBL have to calculate all the cheque by using calculator machine, Staple pin remover, and then
he divided all the cheque MTBL Branch wise.

5.9 Types of Clearing Cheque

There are two types of clearing cheque. They are


1. Inward Clearing Cheque
2. Outward Clearing Cheque

5.9.1 Inward Clearing Cheque


Inward cheque are those ones drawn the respective branch which have been presented on other
banks and will be cleared / honored through the clearing house of Bangladesh Bank. Then the
cheque is called inward cheque.
Accounting treatment:
Customers A/C Debit.
MTBL General A/c credit

5.9.2 Outward Clearing Cheque


Outward cheque is those ones drawn on other bank branches which are presented on the
concerned branch for collection through clearing house of Bangladesh Bank. This cheque is
called outward clearing cheque.

5.10 Functions Provided by Clearing Department


Like all other Banks, in MTBL Accounts Department is regarded as the nerve Center of the bank.
In banking business, transactions are done every day and these transactions are to be recorded
properly and systematically as the banks deal with the depositors money. Any deviation in
proper recording may hamper public confidence and the bank has to suffer a lot otherwise.
Improper recording of transactions will lead to the mismatch in the debit side and in the credit
side. To avoid these mishaps, the bank provides a separate department whose function is to check

the mistakes in passing vouchers or wrong entries or fraud or forgery. This department is called
as Accounts Department.
Besides the above, the Bank has to prepare some internal statements as well as some statutory
statements which are to be submitted to the central bank. Accounts Department prepares these
statements also. The department has to submit some statements to the Head Office, which is also
consolidated by the Head Office late on.
The tasks of the Accounts Department of MTBL Baridhara Branch may be seen in two different
angles:
Daily Tasks
Periodical Tasks

5.10.1 Daily Tasks


The routine daily tasks of the accounts department are as follows:
Recording the daily transaction in the cash book
Recording the daily transaction in general and subsidiary ledger
Preparing the daily position of the branch comprising of deposit and cash.
Preparing the daily Statement of Affairs showing all the assets and liability of the branch
as per General Ledger and Subsidiary Ledger separately.
Making payment of all the expenses of the Branch.
Recording inter branch fund transfer and providing accounting treatment in this regard.

Checking whether all the vouchers are correctly passed to ensure the conformity with the
Activity Report; if otherwise making it correct by calling the respective official to
rectify the voucher.
Recording of the vouchers in the Voucher Register
Packing of the correct vouchers according to the debit voucher and the credit voucher.

5.10.2 Periodical Tasks


Preparing the monthly salary statements for the employees
Publishing the basic data of the branch.
Preparing the weekly position for the branch which is sent to the Head Office to maintain
Cash Reserve Requirement (C.R.R).
Preparing the monthly position for the branch which is sent to the Head Office to
maintain Statutory Liquidity Requirement (C.R.R).
Preparing the weekly position for the branch comprising of the break up of sector-wise
deposit, credit etc.
Preparing the weekly position for the branch comprising of the denomination wise
statement of cash in tills.

Preparing the quarterly statements (SBS-2 and SBS-3) where SBS-2 shows
classification of deposits excluding inter bank deposits, deposits under wage earners
scheme and withdrawals from deposits accounts and SBS-3 shows classification of

advances (excluding inter bank) and classification of bills purchased and discounted
during the quarter.
Preparing the budget for the branch by fixing the target regarding profit and deposit so as
to take necessary steps to generate and mobilize deposit.
Preparing an Extract which is a summary of all the transactions of the Head Office
account with the branch to reconcile all the transaction held among the accounts of all the
branches.

Chapter 6
(Analysis and Interpretation)
While doing my internship at Mutual Trust Bank Ltd, Baridhara Branch, I got the chance to work
with Customer Service Division or general banking, Cash, and Clearing. Whatever I have found
from that experience are listed below:

As MTBL, Baridhara Branch is a new branch so they are trying very hard to gain
maximum customer satisfaction by giving well customer service. But for the shortage of
officer in the font desk, customer and work pressure is very high and sometime customers
are not getting everything at the exact time. For that reason some customer may be
discouraged.
Deposit per employee measures the amount of long-term fund per employee. Deposit per
employee consistently increased over the years with a positive trend indicating overall
efficiency of the bank.

Theoretically any person can purchase pay order, demand draft and telex transfer by
depositing money and commission. But the person who wants to purchase these should
have account in the bank branch. These will discourage customers to transact with bank.
In opening A/C some additional documents are needed as compared with theoretical
record. Like trade license, member of Dhaka chamber of commerce and industry (DCCL)
in Dhaka city. Again some documents are not essential practically as referred in theory.
For example, the photo of the person who will open A/C, and sometime introducer.
There is a rule to deposit at least an amount of money in case of opening an account. But
it is not strictly followed. Sometimes more money is asked from a new customer who
discourages him to open an account in the bank.
When a client try to open an A/C he must have to need an introducer, sometime it may
create a problems for the clients, most of the times this rules are not followed.
The degree of relationship between banker and customer determines how much theory is
deviated from practical work
There are lots of problem regarding ATM card. Because MTBL uses the ATM booth of
DBBL, very recently they launch their ATM booth but it is not enough for a huge number
of customer groups of MTBL. They have only three booths in Dhaka city and no booth
outside of Dhaka.
Most of the time customers enter their debit card in the machine but they dont get any
money but their balance has been credited from the account.
Another problem regarding debit card is captured card.

Under accounts department, practice strictly supports theories.


There is not too much discrepancy between them. All the functions of Account
Department provided by MTBL Baridhara Branch are based on accounting theories and
procedures.

In case of depreciation only the straight-line is to be followed, but there are other
methods of charging depreciation, such as-double decline, sum year-digit methods etc are
used as method of depreciation. These are not followed by MTBL except the straight line
method.
Accounts department plays a vital role in the management information system.
Management collects different types of information from this department.
There are only two cash officer in the cash section, sometimes customer has to wait a
long time to deposit or withdraw money.
MTBL tries to give training to its employees but it is not enough.
In case of foreign remittance MTBL Baridhara branch only operate through Money Gram
and some UAE exchange house.

Chapter 7
(Findings)
After analysis and interpret all the issues regarding problems of general banking activities I have
found some problems which is mentioned bellow:
Shortage of front desk officer.
Problems in purchasing pay order, demand draft and telex transfer.

Imbalance in the account opening process between traditionally and theoretically.

There is a rule of depositing a minimum amount of money for opening a new account
sometimes which creates problem as the amount vary from customer to customer.

Problems of introducer.

Problem regarding ATM card and machine

Shortage of employees in accounts department.

Problems regarding foreign remittance.

Lack of training.

Chapter 8
(Recommendation & Conclusion)

Recommendation
The authority should recruit more employees to serve the customers. They can recruit
experienced employee as well as fresh graduate.
The bank should introduce more products based on the market demand.
The bank should reduce their minimum balance to attract more customers.

The salary of the worker need to be rise, as a result experienced people from other bank
will be attract to join Mutual Trust Bank Limited.
Mutual Trust Limited should offer international credit card, because in modern world the
use of increasing paper currencies is decreasing.
The bank can open more branches to reach to more customers.
The bank can open branches or foreign booth because many people send money from
abroad every year to Bangladesh.
The bank should finance to the consumer goods, because many people in the country
wants to buy consumer goods from bank loan.
The marketing department of the bank should more efficient to reach at the hart of the
customer.
The bank should be more profit concern as well as took part to the economics
development of the country.
The departments of the bank should more efficient to make profit by satisfying
customers.
The bank should use printed instruments like cheque, pay orders etc.
Being a clear transparent the bank can provide the best support to the customer as earn
profit.
The bank should solve the problems regarding ATM card because it causes an
embarrassing situation for the employee in front of customers.

Mutual Trust Bank should appoint new employees so that the problem of shortage of
employees like Baridhara Branch will be removed and also the new comers will get the
chance to serve very effectively.
MTBL should arrange a lot of training schedules, seminars and workshops for its existing
employees to make them more effective and efficient.
Mutual Trust Bank should make connect with other money exchange like western union,
UK exchange to get more foreign remittance through them

Conclusion
As an organization the Mutual Trust Bank Limited has earned the reputation of top banking
operation in Bangladesh. The organization is much more structured compared to any other bank
operating local or foreign in Bangladesh. It is relentless in pursuit of business innovation and
improvement. It has a reputation as a partner of consumer growth.

With a bulk of qualified and experienced human resource, Mutual Trust Bank Limited can
exploit any opportunity in the banking sector. It is pioneer in introducing many new products and
services in the banking sector of the country. Moreover, in the overall-banking sector, it is
unmatched with any other banks because of its wide spread branch networking thought the
country.

This report tries to figure out most of the indicators of problems and strengths of Mutual Trust
Bank Limited as a valid pretender in the competitive banking sector of Bangladesh. A severe cut
throat competition is going on currently in this sector and thats why Mutual Trust Bank Limited
has to work out with different dimensions like product diversification, market forecasting,
proactive activities undertaken by Mutual Trust Bank Limited and some suggestion to get rid of
the predicaments that exist.

Bibliography
Mutual Trust Bank Limited, Annual Report 2009
Mutual Trust Bank Limited, General Banking Manual.
http://www.mutualtrustbankbd.com
http://www.google.com
Ragman, A.A.M. Habitu, Islamic Banking, 1st edition, Dhaka, April, 2001.
Gordon, E., Matarajan, K., Banking Theory, Law and Practice, 11th edition, Himalaya publishing house,
1996
Choudhury, T.A., Choudhury, M. Saiful Karim, Workshop on UCPDC, Feb. 26-28, 2001, Bangladesh
Institute of Bank Management.
Choudhury, T.A., Masud, Mahmudul Ameen, International trade and finance, reding material for MBM