Académique Documents
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Applies to:
This article is applicable for SAP MM Module of SAP version SAP 4.7 till SAP ECC 6.0. For more
information, visit the Supply Chain Management homepage.
Summary
This Article Describes the MM-CIN Process. The complete solution is provided with user manual and
configuration steps to understand the Excise Process in India.
Author(s): Pardeep Malik
Company: IBM
Created on: 01 December 2011
Author Bio
Pardeep Malik is SAP Certified Consultant having 5.5 Yrs SAP Experience. He is working as a Materials
Management consultant with IBM India Pvt Ltd. His area of interests is SAP MM-CIN, WM and LE.
Table of Contents
Overview of CIN ................................................................................................................................................. 3
Excise Duty: .................................................................................................................................................... 3
Types of Register in CIN ....................................................................................................................... 5
Configuration Steps .............................................................................................................................................. 6
Raw Material PO Cycle ............................................................................................................................................. 27
Reverse Excise Invoice ....................................................................................................................................... 46
Return to Vendor ................................................................................................................................................ 51
Subcontracting Cycle ................................................................................................................................................ 54
Subcontracting with Project Stock ....................................................................................................................... 69
Subcontracting of By Product.............................................................................................................................. 81
Import Cycle .............................................................................................................................................................. 91
Asset Procurement Cycle .......................................................................................................................................... 97
Registers ................................................................................................................................................................. 102
Overview of CIN
SAP- COUNTRY INDIA VERSION (CIN) is designed for use by business with operations in India.
It comprises function designed specifically for India, a localization implementation guide (IMG),
and a country template to help us customize the system according to local requirements.
Most of the country-specific functions for India relate to Financials and Logistics, and center around
taxes, including:
Excise duty and the central value-added tax system (CENVAT)
Tax deducted at source (TDS)
Sales tax
Country-Specific Functions
Country Version India comes with functions for calculating, posting, and remitting excise
duty
The system determines the excise and other taxes on your sales.
You can create outgoing excise invoices and make the appropriate accounting postings.
The system offers functions for domestic and export sales from factories and depots.
All goods movements are recorded in the appropriate excise registers as required by the
Regulations.
You can remit the excise duty using the delivered functions.
The country template for India comes with sample pricing procedures, including all taxes,
and settings for automatic account determination to the appropriate excise accounts.
Excise Duty:
Excise duty is a governmental levy on specific goods produced and consumed inside a country. In
India, Central Excise Act, 1944 governs the excise matters like defining manufacturing, factory,
excisable goods etc.
In India, excise duty is a tax on the manufacture of goods that is levied when goods leave the place
of manufacture. Manufacturers can set off the duty paid on input materials against their output duty,
a procedure known as central value-added tax (CENVAT).
Types of Excise Duty
Basic Excise Duty
This is the duty charged under section 3 of the Central Excises and Salt Act, 1944 on all excisable
goods other than salt which are produced or manufactured in India at the rates set forth in the
schedule to the Central Excise tariff Act, 1985.
Special Excise Duty
As per the Section 37 of the Finance Act, 1978 Special excise Duty was attracted on all excisable
goods on which there is a levy of Basic excise Duty under the Central Excises and Salt Act,
1944.Since then each year the relevant provisions of the Finance Act specifies that the Special
Excise Duty shall be or shall not be levied and collected during the relevant financial year.
Some commodities like pan masala, cars etc. are leviable with special duty. These items are covered
in Schedule II to Central Excise Tariff.
Purchase Order
GR / Part1
Capture Excise
Invoice
Transaction Code
J1IEX
Part II shows the accounts of the Excise Duty on the materials and how much you have
transferred to CENVAT accounts.
Debit
Credit
1500.00
1500.00
EXCISE REGISTRATIONS
An entity in India that is entitled by law to produce any goods liable to excise. Each entity is
assigned its own excise registration number. Every factory that manufactures excisable goods is
required to register separately, so that a business with seven factories requires seven registrations.
ECC NO
A Tax number assigned, in India, by the department of revenue to legal and natural persons liable to
excise duty. The taxpayer is required to obtain a separate ECC number for each registered premises.
EXCISE REG. NO
The number used to identify an excise registration. When a business registers with the local excise
authorities, the authorities issue it a separate number for each registration.
EXCISE RANGE
A subdivision, in India, of an excise division. The excise ranges are responsible for issuing ECC
numbers.
EXCISE COMMISSIONERATE
An administrative body, in India, that assesses and collects excise duty. It reports to the Central
Board of Excise and Customs. There are around 90 commissionrates in India.
DEPOT
Indicates that the plant is a depot. Depots are required to prepare register RG 23D, and follow
different procedures for goods receipt and invoice generation.
EXCISE REGISTRATION
Specify which excise registration this plant belongs to.
EXCISE GROUPS
A unit within an excise registration, in India, which keeps its own set of excise records. Whereas the
excise registration reports to the excise authorities, the excise group is a purely internal
organizational unit. Each excise group keeps records of all transaction that have to be reported to
the excise authorities. When the time comes to present these records to the authorities, the excise
registration compiles the information from all of its excise groups.
COPY TO GR
Instructs the system, when we post a goods receipt using an incoming excise invoice as a reference
document, to copy the excise invoice quantity to the goods receipt.
CONSUMPTION
Automatically creates two entries in part I register RG 23A or RG 23C immediately we post a
goods receipt for direct consumption, one entry to record the goods receipt, and one for the goods
issue.
Goods for direct consumption are not added to a material stock. The system posts them directly to a
consumption account. We do not create a separate goods issue.
The goods issue material document that causes the system to create the part I entry for the goods
issue. This function overcomes that problem. When we enter a goods receipt for direct
consumption, the system automatically creates two parts I entries from the goods receipt document.
EXCISE INVOICE CAPTURE
Enable us to capture incoming excise invoices when we enter goods receipt in the standard goods
movement transaction (MIGO) .This applies to manufacturing plants and depots alike.
We enter goods receipt details and the excise invoice information at the time of GR. When we save
the goods movement, the system automatically saves the excise invoice, to be posted later using the
incoming excise invoices transaction.
RG 23D SELECTION IN MIGO
Enable us to create outgoing excise invoices in manufacturing plants using MIGO when they enter a
goods issue in the standard goods movement transaction.
It also enables us in depots to select the appropriate RG 23D entries when they enter a goods issue.
UPDATE RG1 AT MIGO
Creates an entry in register RG 1 immediately we create an outgoing excise invoice in the standard
goods movement transaction, MIGO, if the goods in the excise invoice are finished goods.
Otherwise the RG 1 entry is not created until we execute the register update program.
RG 1 is used for the finished goods that we have transferred from the factory to a store. It also
shows any sales of these goods.
DUTY DIFFERENCE
Enable us to post incoming excise invoices in the MIGO, even if any of the excise duty information
have been changed in the excise invoice tabs. Otherwise the transaction will only allow capturing
the excise invoice.
EXPORT PERIOD
The export period applies to exports under bond and exports under claim for rebate. The maximum
length of time that we are allowed to export goods from India after we have removed them from our
premises. If we exceed the export period, we forego the exemption from basic excise duty and we
must pay the excise duty to the excise authorities.
If we try to change ARE-1 after the end of the export period, the system issues a warning message.
We then have two options:
If we manage to obtain an extension from the excise department, we enter the extension date in the
ARE-1. This effectively extends the ARE-1S export period.
Otherwise in the case of exports under bond we must pay the excise duty plus interest. In the case of
exports under claim for rebate, we forego the excise duty already paid. We then close the ARE-1 as
normal.
REBATE
Under Indias exports under rebate scheme, the maximum length of time that we are allowed to
reclaim any excise duty that we have paid on exports.
The system does not offer any functions for controlling, which ARE-1s have exceeded the rebate
period. SAP recommends that we create our own program for this purpose, if we wish.
- IN BED Settoff %
JEC1
JSEP
JEX1 ---
JHX1
- IN BED Inventory
JI1
57CM
57FC
57NR
ARE1
ARE3
CAGI
CAPE
CAPITAL GOODS
CEIV
DIEX
DLFC
EWPO
GRPO
MRDY
MRRD
MRWO
OTHR
TR6C
UTLZ
FORTNIGHTLY PAYMENTS
Excise
TT
Sub Transaction
Type
DC
indicator
Account
name
57CM
CR
CLEAR
57CM
DR
RG23AT1
57CM
DR
RG23BED
57CM
DR
RG23ECS
57CM
DR
RG23NCD
57CM
CR
CLEAR
57CM
DR
PLAAT1
57CM
DR
RG23AT1
57CM
DR
RG23BED
57CM
DR
RG23ECS
57CM
DR
RG23NCD
57FC
CR
PLAAT1
57FC
CR
PLABED
57FC
CR
PLAECS
57FC
CR
PLANCD
57FC
CR
RG23AT1
57FC
CR
RG23BED
57FC
CR
RG23ECS
57FC
CR
RG23NCD
57FC
DR
CLEAR
57FC
CR
PLAAT1
57FC
CR
PLABED
57FC
CR
PLAECS
57FC
CR
PLANCD
57FC
CR
RG23AT1
57FC
CR
RG23BED
57FC
CR
RG23ECS
57FC
CR
RG23NCD
57FC
DR
CLEAR
57NR
CR
CLEAR
57NR
CR
PLAAT1
57NR
CR
PLABED
57NR
CR
PLAECS
57NR
CR
PLANCD
57NR
CR
RG23AT1
57NR
CR
RG23BED
57NR
CR
RG23ECS
57NR
CR
RG23NCD
57NR
DR
REVERS
57NR
CR
CLEAR
57NR
CR
PLAAT1
57NR
CR
PLABED
57NR
CR
PLAECS
57NR
CR
PLANCD
57NR
CR
RG23AT1
57NR
CR
RG23BED
57NR
CR
RG23ECS
57NR
CR
RG23NCD
57NR
DR
REVERS
ARE1
CR
CLEAR
ARE1
CR
PLAAT1
ARE1
CR
PLABED
ARE1
CR
PLAECS
ARE1
CR
PLANCD
ARE1
CR
RG23AT1
ARE1
CR
RG23BED
ARE1
CR
RG23ECS
ARE1
CR
RG23NCD
ARE1
DR
REVERS
ARE3
CR
CLEAR
ARE3
CR
PLAAT1
ARE3
CR
PLABED
ARE3
CR
PLAECS
ARE3
CR
PLANCD
ARE3
CR
RG23AT1
ARE3
CR
RG23BED
ARE3
CR
RG23ECS
ARE3
CR
RG23NCD
ARE3
DR
REVERS
CAPE
CR
ONHOLD
CAPE
DR
ONHOLD
CAPE
DR
PLAAT1
CAPE
DR
RG23AED
CAPE
DR
RG23AT1
CAPE
DR
RG23BED
CAPE
DR
RG23ECS
CAPE
DR
RG23NCD
CAPE
DR
RG23SED
CAPE
IP
CR
ONHOLD
CAPE
IP
DR
ONHOLD
CAPE
IP
DR
RG23AED
CAPE
IP
DR
RG23AT1
CAPE
IP
DR
RG23BED
CAPE
IP
DR
RG23ECS
CAPE
IP
DR
RG23NCD
CAPE
IP
DR
RG23SED
CEIV
CR
MSUSP
CEIV
DR
PLAAED
CEIV
DR
PLAAT1
CEIV
DR
PLABED
CEIV
DR
PLAECS
CEIV
DR
PLANCD
CEIV
DR
PLASED
CEIV
DR
RG23AED
CEIV
DR
RG23AT1
CEIV
DR
RG23BED
CEIV
DR
RG23ECS
CEIV
DR
RG23NCD
CEIV
DR
RG23SED
DIEX
CR
CLEAR
DIEX
DR
ONHOLD
DIEX
DR
RG23AED
DIEX
DR
RG23AT1
DIEX
DR
RG23BED
DIEX
DR
RG23ECS
DIEX
DR
RG23NCD
DIEX
DR
RG23SED
DIEX
IP
CR
CLEAR
DIEX
IP
DR
ONHOLD
DIEX
IP
DR
RG23AED
DIEX
IP
DR
RG23AT1
DIEX
IP
DR
RG23BED
DIEX
IP
DR
RG23ECS
DIEX
IP
DR
RG23NCD
DIEX
IP
DR
RG23SED
DLFC
CR
PLAAED
DLFC
CR
PLAAT1
DLFC
CR
PLABED
DLFC
CR
PLACESS
DLFC
CR
PLAECS
DLFC
CR
PLANCD
DLFC
CR
PLASED
DLFC
CR
RG23AED
DLFC
CR
RG23AT1
DLFC
CR
RG23BED
DLFC
CR
RG23ECS
DLFC
CR
RG23NCD
DLFC
CR
RG23SED
DLFC
DR
MSUSP
CR
PLAAED
DLFC
IP
DLFC
IP
CR
PLAAT1
DLFC
IP
CR
PLABED
DLFC
IP
CR
PLACESS
DLFC
IP
CR
PLAECS
DLFC
IP
CR
PLANCD
DLFC
IP
CR
PLASED
DLFC
IP
CR
RG23AED
DLFC
IP
CR
RG23AT1
DLFC
IP
CR
RG23BED
DLFC
IP
CR
RG23ECS
DLFC
IP
CR
RG23NCD
DLFC
IP
CR
RG23SED
DLFC
IP
DR
MSUSP
EWPO
CR
CLEAR
EWPO
DR
RG23AED
EWPO
DR
RG23AT1
EWPO
DR
RG23BED
EWPO
DR
RG23ECS
EWPO
DR
RG23NCD
EWPO
DR
RG23SED
EWPO
IP
CR
CLEAR
EWPO
IP
DR
RG23AED
EWPO
IP
DR
RG23AT1
EWPO
IP
DR
RG23BED
EWPO
IP
DR
RG23ECS
EWPO
IP
DR
RG23NCD
EWPO
IP
DR
RG23SED
GRPO
CR
CLEAR
GRPO
DR
ONHOLD
GRPO
DR
RG23AED
GRPO
DR
RG23AT1
GRPO
DR
RG23BED
GRPO
DR
RG23ECS
GRPO
DR
RG23NCD
GRPO
DR
RG23SED
GRPO
IP
CR
CLEAR
GRPO
IP
DR
ONHOLD
GRPO
IP
DR
RG23AED
GRPO
IP
DR
RG23AT1
GRPO
IP
DR
RG23BED
GRPO
IP
DR
RG23ECS
GRPO
IP
DR
RG23NCD
GRPO
IP
DR
RG23SED
MRDY
CR
PLAAED
MRDY
CR
PLAAT1
MRDY
CR
PLABED
MRDY
CR
PLACESS
MRDY
CR
PLAECS
MRDY
CR
PLANCD
MRDY
CR
PLASED
MRDY
CR
RG23AED
MRDY
CR
RG23AT1
MRDY
CR
RG23BED
MRDY
CR
RG23ECS
MRDY
CR
RG23NCD
MRDY
CR
RG23SED
MRDY
DR
CLEAR
MRRD
CR
PLAAED
MRRD
CR
PLAAT1
MRRD
CR
PLABED
MRRD
CR
PLACESS
MRRD
CR
PLAECS
MRRD
CR
PLANCD
MRRD
CR
PLASED
MRRD
CR
RG23AED
MRRD
CR
RG23AT1
MRRD
CR
RG23BED
MRRD
CR
RG23ECS
MRRD
CR
RG23NCD
MRRD
CR
RG23SED
MRRD
DR
CLEAR
MRWO
CR
PLAAED
MRWO
CR
PLAAT1
MRWO
CR
PLABED
MRWO
CR
PLACESS
MRWO
CR
PLAECS
MRWO
CR
PLANCD
MRWO
CR
PLASED
MRWO
CR
RG23AED
MRWO
CR
RG23AT1
MRWO
CR
RG23BED
MRWO
CR
RG23ECS
MRWO
CR
RG23NCD
MRWO
CR
RG23SED
MRWO
DR
CLEAR
MRWO
IP
CR
PLAAED
MRWO
IP
CR
PLAAT1
MRWO
IP
CR
PLABED
MRWO
IP
CR
PLACESS
MRWO
IP
CR
PLAECS
MRWO
IP
CR
PLANCD
MRWO
IP
CR
PLASED
MRWO
IP
CR
RG23AED
MRWO
IP
CR
RG23AT1
MRWO
IP
CR
RG23BED
MRWO
IP
CR
RG23ECS
MRWO
IP
CR
RG23NCD
MRWO
IP
CR
RG23SED
MRWO
IP
DR
CLEAR
OTHR
CR
PLAAED
OTHR
CR
PLAAT1
OTHR
CR
PLABED
OTHR
CR
PLACESS
OTHR
CR
PLAECS
OTHR
CR
PLANCD
OTHR
CR
PLASED
OTHR
CR
RG23AED
OTHR
CR
RG23AT1
OTHR
CR
RG23BED
OTHR
CR
RG23ECS
OTHR
CR
RG23NCD
OTHR
CR
RG23SED
OTHR
DR
MSUSP
OTHR
IP
CR
PLAAED
OTHR
IP
CR
PLAAT1
OTHR
IP
CR
PLABED
OTHR
IP
CR
PLACESS
OTHR
IP
CR
PLAECS
OTHR
IP
CR
PLANCD
OTHR
IP
CR
PLASED
OTHR
IP
CR
RG23AED
OTHR
IP
CR
RG23AT1
OTHR
IP
CR
RG23BED
OTHR
IP
CR
RG23ECS
OTHR
IP
CR
RG23NCD
OTHR
IP
CR
RG23SED
OTHR
IP
DR
MSUSP
TR6C
CR
PONHLD
TR6C
DR
PLAAED
TR6C
DR
PLAAT1
TR6C
DR
PLABED
TR6C
DR
PLACESS
TR6C
DR
PLAECS
TR6C
DR
PLANCD
TR6C
DR
PLASED
UTLZ
CR
PLAAED
UTLZ
CR
PLAAT1
UTLZ
CR
PLABED
UTLZ
CR
PLACESS
UTLZ
CR
PLAECS
UTLZ
CR
PLANCD
UTLZ
CR
PLASED
UTLZ
CR
RG23AED
UTLZ
CR
RG23AT1
UTLZ
CR
RG23BED
UTLZ
CR
RG23ECS
UTLZ
CR
RG23NCD
UTLZ
CR
RG23SED
UTLZ
DR
CLEAR
UTLZ
IP
CR
PLAAED
UTLZ
IP
CR
PLAAT1
UTLZ
IP
CR
PLABED
UTLZ
IP
CR
PLACESS
UTLZ
IP
CR
PLAECS
UTLZ
IP
CR
PLANCD
UTLZ
IP
CR
PLASED
UTLZ
IP
CR
RG23AED
UTLZ
IP
CR
RG23AT1
UTLZ
IP
CR
RG23BED
UTLZ
IP
CR
RG23ECS
UTLZ
IP
CR
RG23NCD
UTLZ
IP
CR
RG23SED
UTLZ
IP
DR
CLEAR
Path
Path
Path
SPRO Logistics General Tax on goods movement India business transaction incoming
excise invoice Specify Which Movement Types Involve Excise Invoices
Path
SPRO Logistics General Tax on goods movement India business transaction Outgoing
excise invoice Assign Billing Types to Delivery Types
Path
SPRO Logistics General Tax on goods movement India business transaction Outgoing
excise invoice Maintain Default Excise Groups and Series Groups
Subcontracting Attributes
Use
The subcontracting attributes help determine conditions for a combination of an excise group, a
transaction type, and a subtransaction type.
The conditions such as the number of excise items per subcontracting challan, if the nonexciseable
materials have to be filtered or not when the subcontracting challan is created, the movement type
groups for issues and receipts and the hierarchy of determining the excise base value are mentioned
here
Path
Path
Utilization Determination
Use
In this IMG activity, you specify which CENVAT accounts are to be debited by the Fortnight
Utilization of CENVAT report: When the report calculates how much excise duty you must remit, it
automatically proposes which CENVAT accounts the duty should be debited to. Here, you specify
those defaults.
You can either:
Debit all the excise duty to one accountDebit the excise duty to more than one account, in
which case you specify which percentage is to be debited to each account
Example
If you want 50% of basic excise duty (BED) to be debited to the RG 23A account and the remaining
50% to the RG 23C account, you would make the following settings:
Acct name
BED perc.
BED perc. +
When you come to run the report, the system takes the RG 23A account because it is the first one
you have entered. If this account does not cover the BED, the system takes the RG 23C account
Path
SPRO Logistics General Tax on goods movement India business transaction Utilization
Utilization Determination
Path
SPRO Logistics General Tax on goods movement India business transaction Utilization
V1 = EXCISE DUTY+CESS+SHEC+CST 2%
And save
INR
153.65 INR
Here select Post and vendor Excise Invoice number because at the time of Goods receipts vendor
invoice is already captured
Now click on duty values if you want to change the excise duty
Click on
After click on
And post. After Posting Post the reverse excise invoice T Code J1IEX
Simulate
Click on yes
Return to Vendor
1. Create a Return PO
Give the Net Assessable Value and Excise percentage after that release for accounting
GRPO
GRPO
GRPO
GRPO
GRPO
CR Credit
DR Debit
DR Debit
DR Debit
DR Debit
JP5
J16
JI1
Dr.
GR/IR clearing
Cr.
Dr.
Cenvat Clearing
Cr.
Dr.
GR/IR Clearing
Dr.
Vendor Payable
Cr.
Subcontracting Cycle
And post
Reconcile Challan:It is very necessary step from Excise point of view that a Challan will be reconciled after every GR.
There are following two methods to reconcile the Challan:
1. If you have referred the Challan during the GR than you need to enter the MIGO-101 or
MIGO-105 document number and Reconcile in the T Code J1IFQ
If you have not referred the Challan during GR, then you have to give the reference of MIGO 101
and MIGO 105 document number as well as challan number which is to be reconciled in the
After GRN, Reconcile the subcontracting challan
T Code J1IFQ
Click on
And save
Complete Challan If subcontracting challan have fully reconciled then you have to complete the challan so that challan
will not appear in pending list.
T code J1IF13
Once you enter the above screen will appear and complete challan radio button automatically will
tick.
Press save
button.
Now you can see the status of this challan in J1IF12 under
tab.
Reversal Challan
If you have send the material to subcontractor and material has not return back within 180 days then
you have to reverse the challan in T code (J1IF13) otherwise challan will not reconcile after 180
days.
You can check the list of challan which you have to reverse in coming days or will complete 180
days.
T Code J1IFR
Enter all inputs according your requirement and tick reversal due and give return date and click on
execute
Press enter.
Check in
button.
Now you can see the status of this challan in J1IF12 under
tab.
In J1IFR report you can also see reversed qty in qty due for reversal colum as per below screen
shot.
Difference is that when checks the check box, qty is fixed then suppose if qty of FG is changed then
also BOM qty remains the same.
Save the PO
Check the stock with SC vendor using Tcode MMBE (not with ME2O)
And post
Reconcile Challan:It is very necessary step from Excise point of view that a Challan will be reconciled after every GR.
There are following two methods to reconcile the Challan:
1. If you have referred the Challan during the GR than you need to enter the MIGO-101 or
MIGO-105 document number and Reconcile in the T Code J1IFQ
If you have not referred the Challan during GR, then you have to give the reference of MIGO 101
and MIGO 105 document number as well as challan number which is to be reconciled in the
Click on
And save
Complete Challan If subcontracting challan have fully reconciled then you have to complete the challan so that challan
will not appear in pending list.
T code J1IF13
Once you enter the above screen will appear and complete challan radio button automatically will
tick.
Press save
button.
Now you can see the status of this challan in J1IF12 under
tab.
T Code MB1B
Click enters and provides the PO number, system will only put Raw material not byproduct.
And post
Here scrap is by Product which is non-valuated in nature. So there is no account entry only qty
updated.
Reconcile Challan:It is very necessary step from Excise point of view that a Challan will be reconciled after every GR.
There are following two methods to reconcile the Challan:
2. If you have referred the Challan during the GR than you need to enter the MIGO-101 or
MIGO-105 document number and Reconcile in the T Code J1IFQ
If you have not referred the Challan during GR, then you have to give the reference of MIGO 101
and MIGO 105 document number as well as challan number which is to be reconciled in the
After GRN, Reconcile the subcontracting challan
T Code J1IFQ
Reconcile the challan as steps already provided in earlier cycle and save
Complete Challan If subcontracting challan have fully reconciled then you have to complete the challan so that challan
will not appear in pending list.
T code J1IF13
Complete challan.
After this you will transfer the material with 542 movement type and give the reference of challan
then you will receive the co product and scrap in own stock.
You can check the by product at vendor location
Then one window will appear like this and press enter.
Give challan No in goods recipient field if more than one line item is there click on
challan no for another line items if available.
for enter
Asset Cycle
Click on
Here system put 50% on Hold account and 50% to Excise Accounts.
Click on the Post
To avail balance credit on next year or same year depends upon the company scenario
Click on
Import Cycle
Click on
Select the planned delivery costs and provide the values of Qty and value
Click on
Click on enter
Registers
T Code: J2I9
Here there are two options for monthly return file with excise department
The date rate must be first date and last date of the month. Unless system will give the error
If you want to check the simple report then selects the radio button abstract
The following Classification codes need to be used while updating the Excise Registers:
Register Type
Goods issues
Goods receipts
RG 23A
IIM
ROP
IPD
IWD
RG23C
IIM
ROP
IPD
IWD
RG1
IDH
RMA
IDE
ROP
IWE
IWT
IWO
And click on
Click yes
After that system will extract the register
After that
Monthly utilization
J2IUN
Prerequisites
Initial stocks must have been uploaded into system by 561movement and for such materials all CIN details
(J1ID) like Chapter ID, Material and Chapter ID combination and CENVAT Determination should have been
maintained.
Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu
Transaction code
J1I5
2. On the Update of Registers RG1 and RG23(Part1) screen, make the following entries:
Field name
Description
R/O /C
User
action
and
values
Company
Code
Company Code
SKHM
Plant
SK01
Excise Group
S1
Material
Document
Number
<enter the
material
document
number>
Document
Year
Posting Date
Comment
Enter the
Material
Document
Posting
Date
Movement
Type
561
Storage
Location
Material
Document
Date
Batch
Stock Type
Rule
Classification
Pre-defined Classifications
ROP
Receipts
ROP-Receipt from
outside under any other
provision
RG23/ RG1
Select the
appropriat
e radio
button to
update the
Register.
Please
select the
document
entry date
radio
button
Date to be considered by
the system for updation of
Register
Document Entry date
Document posting date
System date
Registers
Register to update
Select the
RG23A or
RG23C
radio
buttons
7. After selecting the right documents select the line item and choose the Register Entry button to update
the Register.
Please perform step 7 only once, because if you perform two or three times, the system will generate
two or three times in register which may not required.
8. To see the changes you need to extract the respective register by transaction code J2I5 and print utility
program by transaction code J2I6 as per the BPP mentioned above.
Prerequisites
All CIN customization must have completed.
Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu
Transaction code
SE11
Description
R/O /C
Comment
MANDT
Client
Leave it blank
EXGRP
Excise Group
10
REGISTER
RG23ABED for
RG23A BED
register
DATUM
Date
<Enter month
end date>
30.04.2010
WERKS
Plant
Leave it blank
OP BAL
Leave it blank
CL BAL
9999.99
for example INR
EXAMT
Leave it blank
EXIND
Extract Indicator
Leave it blank
USNAM
User name
CPUDT
Entry Date
Entry date
31.12.2009
CPUTM
Entry time
Enter time
5. After making table entries save the entries by choosing Save icon or Ctrl + S.
Please do remember that this is only a direct table entry of opening balance, system does not check
the actual FI entries. You need to make an appropriate FI entry to suitable to above transaction. An
example is give below for your reference:
You can use F-02 transaction code to pass the following FI entry:
DR
DR
6. After making table entry if you want to see you can extract register by using J2I5 transaction code (as
explained 1.2.1 and 1.2.2). But you need to remember the extraction date should be 01.01.2010 to
31.01.2009 as you have given closing balance as on 31.12.2010.
7. Extraction is possible only if there are some transactions (actual incoming excise invoices). That is to
say you can extract register only after your first actual CIN transaction in system (other than opening
balance).
The same process can be followed for PLA register also.
Result
Table entry for RG23A Part II is made.
RG23C Part II
Use
To upload the opening balance in RG23C Part II.
This transaction involves Direct Table Entries so, please be careful when you are doing this
transaction. You have to do this activity before Extracting (J2I5) transaction i.e. there should not be
any entries in J_2IACCBAL table, except the balances of RG23A Part II and PLA balance as
mentioned above. If they are exists you can delete them and make the following transaction and
then Extract (J2I5) again.
Please do note that this is purely manual transaction system does not have any control or validations
in this i.e. system will cross check with any other entry.
The RG23C is for CENVAT credit on capital goods. Hence in this step you upload only the balance in
the RG23C Part II. The RG23C balance on hold will not be uploaded in the table. The balance
Chapter 13 Excise Opening Balance Uploading
will remain in the FI books as a balance in a GL account. When this credit for the On hold balance is due, it
will be transferred to RG23C Part II using Excise JV (transaction code J1IH).
Prerequisites
All CIN customization must have completed.
Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu
Transaction code
SE11
4. On Dictionary: Display Table screen, choose Utilities Table contents Create Entries from Menu bar
and make the following entries:
Field name
Description
R/O /C
Comment
MANDT
Client
Leave it blank
EXGRP
Excise Group
10
REGISTER
RG23CBED for
RG23C BED
register
DATUM
Date
<Enter month
end date>
30.04.2010
WERKS
Plant
Leave it blank
OP BAL
Leave it blank
CL BAL
9999.99
for example INR
EXAMT
Leave it blank
EXIND
Extract Indicator
Leave it blank
USNAM
User name
CPUDT
Entry Date
Entry date
31.12.2009
CPUTM
Entry time
Enter time
The following are Data elements for Registers is available for RG23C Part II.
RG23CBED, RG23CSED, RG23CAED.
5. After making table entries save the entries by choosing Save icon or Ctrl + S.
Please do remember that this is only a direct table entry of opening balance, system does not check
the actual FI entries. You need to make an appropriate FI entry to suitable to above transaction. An
example is give below for your reference:
You can use F-02 transaction code to pass the following FI entry:
RG23C Part II Account
DR
You can choose any appropriate accounting entry which is suitable to client.
6. After making table entry if you want to see you can extract register by using J2I5 transaction code (as
explained 1.2.1 and 1.2.2). But you need to remember the extraction date should be 01.01.2010 to
31.01.2010 as you have given closing balance as on 31.12.2009.
7. Extraction is possible only if there are some transactions (actual incoming excise invoices). That is to
say you can extract register only after your first actual CIN transaction in system (other than opening
balance).
Result
Table entry for RG23C Part II is made.
RG23C On Hold
Use
When capital purchases are made which are eligible for CENVAT, RG23C(Part II) will be credited with only
50% of the CENVAT. The balance 50% will be CENVAT on Hold.
The CENVAT on hold opening balance is not to be uploaded into Excise Register. It will remain as a
balance in GL A/c for CENVAT on hold (Account No. 24930000 in chart of Accounts CAIN).
Chapter 13 Excise Opening Balance Uploading
In the new year when the credit for the CENVAT on hold is due the credit is taken using excise JV. The
procedure for this is as follows, assuming CENVAT on Hold credit to be taken into RG23C (BED) is to be
taken for Rs. 100.00
Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 Menu
Transaction code
J1IH
Description
Comment
Document Number
Document year
Current year
Example 2004
Company Code
SKHM
Plant
SK01
Excise group
S1
Sub-transaction
OH
Modvat Account
Selection
RG23C
Description
Document Date
Todays date
Posting date
Date on which to
Post
BED Amount
200.00
Comment
Result
System issues a message successfully created with reference of the documents created. Following
Accounting entry is pass
Itm
PK
Account short
Account text
V0
-200
V0
100
20040603 V0
100
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