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Epicor ERP

Inventory Management Course


10.0.700.2

Disclaimer
This document is for informational purposes only and is subject to change without notice. This document and its
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The usage of any Epicor software shall be pursuant to an Epicor end user license agreement and the performance of
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Total pages: 87
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Inventory Management Course

Contents

Contents
Inventory Management Course.............................................................................................7
Before You Begin....................................................................................................................8
Audience.........................................................................................................................................................8
Prerequisites....................................................................................................................................................8
Environment Setup..........................................................................................................................................9
Workshop Constraints............................................................................................................................10

Overview...............................................................................................................................11
Application Setup.................................................................................................................12
Company Configuration................................................................................................................................12
Site Configuration Control.............................................................................................................................12
Site Maintenance...........................................................................................................................................13
Maintenance Programs..................................................................................................................................14
Warehouse Maintenance........................................................................................................................14
Additional Warehouse Programs......................................................................................................14
Warehouse Zone Maintenance.................................................................................................14
Warehouse Team Maintenance................................................................................................15
Warehouse Team Attribute Maintenance..................................................................................15
Warehouse Bin Maintenance..................................................................................................................16
Additional Warehouse Bin Programs................................................................................................16
Warehouse Bin Size Group Maintenance..................................................................................16
Warehouse Bin Attributes Maintenance....................................................................................16
Workshop - Create a Warehouse and Bin........................................................................................17
Bin Setup Wizard....................................................................................................................................18
Workshop - Bin Setup Wizard..........................................................................................................18
UOM Maintenance.................................................................................................................................19
Workshop - Define Unit of Measure Codes (English Measurements).................................................20
Workshop - Define Unit of Measure Codes (Metric Measurements)..................................................21
UOM Class Maintenance........................................................................................................................22
How UOM Classes Determine Allowable UOM Code Selections for Transaction Quantity Entries......23
Workshop - UOM Class Code..........................................................................................................25
Create a UOM Class Code........................................................................................................25
Add UOM Conversions (English Measurements)........................................................................26
Add UOM Conversions (Metric Measurements).........................................................................26
Part Class Maintenance...........................................................................................................................27
Workshop - Create a Part Class.......................................................................................................27
Product Group Maintenance...................................................................................................................28
Part Maintenance...................................................................................................................................29
Part Maintenance Sheets.................................................................................................................30
Workshop - Create Part Records......................................................................................................31
Create a Purchased Part...........................................................................................................31

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Contents

Inventory Management Course

Add Site Details for the Part.....................................................................................................33


Approved Supplier Maintenance......................................................................................................34
Workshop - Designate Approved Suppliers...............................................................................34
Workshop - Create a Multiple UOM Part..........................................................................................35
Part Tracker............................................................................................................................................36

Daily Inventory Processing...................................................................................................38


Quantity Adjustments....................................................................................................................................39
Workshop - Quantity Adjustments..........................................................................................................39
Enter Initial Inventory Quantities......................................................................................................39
Adjust Miscellaneous Quantity.........................................................................................................40
Verify Quantity Adjustments in Part Transaction History Tracker.......................................................40
UOM Split/Merge...........................................................................................................................................41
Workshop - Split Inventory......................................................................................................................41
Issue Miscellaneous Material..........................................................................................................................42
Workshop - Issue Miscellaneous Material................................................................................................42
Receipt and Shipment Processing...................................................................................................................43
Receipt Processing..................................................................................................................................43
Workshop - Receive a Purchase Order..............................................................................................43
Workshop - Create a Mass Receipt..................................................................................................44
Shipment Processing...............................................................................................................................45
Sales Order Pick List.........................................................................................................................45
Workshop - Ship a Sales Order........................................................................................................46
Create a Pack ID.......................................................................................................................46
Create a Pack Line....................................................................................................................46
Print a Packing Slip...................................................................................................................47
Workshop - Review the Material Transaction Detail Report..............................................................47
Issuing Materials to Jobs................................................................................................................................48
Cut Lists Report......................................................................................................................................48
Pick List for Jobs.....................................................................................................................................48
Workshop - Create a Job Picklist......................................................................................................49
Issue Material.........................................................................................................................................49
Workshop - Issue Job Material.........................................................................................................50
Mass Issues to Manufacturing.................................................................................................................50
Workshop - Issue Material for a Multi-Level Part..............................................................................51
Issue Assembly........................................................................................................................................51
Receiving Completed Jobs..............................................................................................................................52
Job Receipt to Inventory..........................................................................................................................52
Workshop - Receive Completed Job Quantities to Inventory.............................................................52
Job Receipt to Job...................................................................................................................................53
Job Receipt to Salvage............................................................................................................................53
Job Tracker.............................................................................................................................................54
Inventory Returns...........................................................................................................................................55
Return Material.......................................................................................................................................56
Workshop - Return Items to Stock...................................................................................................56
Return Miscellaneous Material................................................................................................................57

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Inventory Management Course

Contents

Return Assembly.....................................................................................................................................57
Inventory Transfer..........................................................................................................................................58
Workshop - Transfer Parts.......................................................................................................................58
Cycle and Physical Counting..........................................................................................................................59
Application Setup...................................................................................................................................61
ABC Code Maintenance..................................................................................................................61
Workshop - Review Existing ABC Codes...................................................................................62
Cascading Count Parameters...........................................................................................................62
Calculate ABC Codes.......................................................................................................................63
ABC Code Assignment.............................................................................................................63
Stock Valuation Calculations....................................................................................................63
Workshop - Calculate ABC Codes............................................................................................64
Count Discrepancy Reason Codes....................................................................................................65
Workshop - Modify Discrepancy Reason Codes.........................................................................66
Initialize Last Cycle Count Dates.......................................................................................................66
Cycle and Physical Count Processing.......................................................................................................67
Cycle Counts versus Full Physical Inventory Counts...........................................................................67
Cycle Count Period Definition..........................................................................................................67
Workshop - Define a Cycle Period.............................................................................................68
Cycle Count Schedule Maintenance.................................................................................................68
Perform Part Selection..............................................................................................................69
Workshop - Define a Cycle Schedule and Select Parts for Counting..........................................70
Workshop - Add Parts to Cycle Count Schedule........................................................................70
Generate Tags.................................................................................................................................70
Workshop - Generate Count Tags............................................................................................71
Count Tag Entry..............................................................................................................................72
Workshop - Count Tag Entry....................................................................................................72
Print Reports....................................................................................................................................74
Print Unreturned/Voided Tags Report.......................................................................................74
Count Variance Calculation/Report...........................................................................................74
Workshop - Print Reports.........................................................................................................75
Perform Tag Maintenance...............................................................................................................76
Generate Recount Tags............................................................................................................76
Void Blank Tags........................................................................................................................76
Workshop - Void Blank Tags.....................................................................................................76
Void Tags by Part.....................................................................................................................77
Workshop - Void Count Tag.....................................................................................................77
Count Discrepancy Reason Code Entry............................................................................................78
Workshop - Enter Discrepancy Reason Codes...........................................................................78
Post Counts.....................................................................................................................................79
Count Processing.....................................................................................................................79
Workshop - Post Counts...........................................................................................................79
Inventory Reporting.......................................................................................................................................81

Conclusion.............................................................................................................................83

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Contents

Inventory Management Course

Appendix...............................................................................................................................84
Transaction Types..........................................................................................................................................84

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Inventory Management Course

Inventory Management Course

Inventory Management Course


This course provides an overview of the entire inventory management process. Use this module to update and
maintain raw materials, work in process (WIP) as well as finished goods inventory quantities and costs.
Upon successful completion of this course, you will be able to:
Define user-definable company and site parameters that govern Inventory Management processing.
Create new warehouses and warehouse bins using Warehouse Maintenance and Warehouse Bin Maintenance.
Generate warehouse bins using the Bin Setup Wizard.
Define Unit of Measure (UOM), UOM Class, part class and product group codes for assignment on part records.
Create new parts using Part Maintenance and identify important inventory data fields.
Perform inventory transactions such as quantity adjustments, order shipments, receipts, job material issuance,
returns and transfers.
Configure and process a cycle count to maintain accurate inventory counts.
Describe what inventory reporting options are available in Epicor ERP.

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Before You Begin

Inventory Management Course

Before You Begin


Read this topic for information you should know in order to successfully complete this course.

Audience
Specific audiences will benefit from this course.
Cost Accountant
Shipping and Receiving
Material Handler
Production Manager

Prerequisites
To complete the workshops in this course, the necessary modules must be licensed and operating in your training
environment. For more information on the modules available, contact your Epicor Customer Account Manager
at EpicorCAM@epicor.com. It is also important you understand the prerequisite knowledge contained in other
valuable courses.
Navigation Course - This course introduces navigational aspects of the Epicor application's user interface.
Designed for a hands-on environment, general navigation principles and techniques available in two user
interface modes - Classic Menu and Modern Shell Menu. Workshops focus on each of these modes and
guide you through each navigational principle introduced.
System Flow Course -This course introduces a basic quote to cash scenario that includes the process from
the initial customer quote to final cash receipts and payment of supplier invoices. This course emphasizes the
series of processes that make up the quote to cash process by using a simple scenario to highlight various
transactions. Your organization may have more complex processing routines than those described in this
course.
Recommended Knowledge Camp Course - This course provides a high level overview of the quote to cash
flow through the Epicor application. You begin with how to create a quote, process it as an order, and fill
the order across production planning and purchasing. The course also covers the manufacturing plan and
shipment of parts to a customer, as well as how to process invoices, enter cash receipts, and generate supplier
payments.

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Inventory Management Course

Before You Begin

Environment Setup
The environment setup steps and potential workshop constraints must be reviewed in order to successfully
complete the workshops in this course.
Your Epicor training environment, in which the Epicor demonstration database is found, enables you to experience
Epicor functionality in action but does not affect data in your live, production environment.
The following steps must be taken to successfully complete the workshops in this course.
1.

Verify the following or ask your system administrator to verify for you:
Your Epicor training icon (or web address if you are using Epicor Web Access) points to your
Epicor training environment with the Epicor demonstration database installed. Do not complete
the course workshops in your live, production environment.
Note It is recommended that multiple Epicor demonstration databases are installed. Contact
Support or Systems Consulting for billable assistance.
The Epicor demonstration database is at the same service pack and patch as the Epicor
application. Epicor's education team updates the Epicor demonstration database for each service pack
and patch. If your system administrator upgrades your Epicor application to a new service pack or patch,
he or she must also download the corresponding Epicor demonstration database from EPICweb > Support
> Epicor > Downloads and install it. If this is not performed, unexpected results can occur when completing
the course workshops.
Your system administrator restored (refreshed) the Epicor demonstration database prior to
starting this course. The Epicor demonstration database comes standard with parts, customers, sales
orders, and so on, already defined. If the Epicor demonstration database is shared with multiple users
(that is, the database is located on a server and users access the same data, much like your live, production
environment) and is not periodically refreshed, unexpected results can occur. For example, if a course
workshop requires you to ship a sales order that came standard in the Epicor demonstration database,
but a different user already completed this workshop and the Epicor demonstration database was not
restored (refreshed), then you will not be able to ship the sales order. Epicor's education team has written
the course workshops to minimize situations like this from occurring, but Epicor cannot prevent users
from manipulating the data in your installation of the Epicor demonstration database.

2.

Log in to the training environment using the credentials manager/manager. If you are logged into your
training environment as a different user, from the Options menu, select Change User.

3.

From the Main menu, select the company Epicor Education (EPIC06).

4.

From the Main menu, select the Main site.

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Before You Begin

Inventory Management Course

Workshop Constraints
Below is a list of workshops in this course that can be performed only once in each instance of a restored (refreshed)
database. Where applicable, a detailed explanation of the workshop constraints is documented in the workshop
itself.
Issuing Inventory Material
Workshop - Issue Job Material
Workshop - Issue Material for a Multi-Level Part
Workshop - Return Items to Stock
Cycle Counting
Due to the logic of performing a cycle count, the cycle counting process cannot be executed more than once in
any given sequence or schedule. Therefore, the cycle counting workshops in this course cannot be completed
by more than one person in a shared database.
Workshop - Define Cycle Schedules and Select Parts
Workshop - Generate Count Tags
Workshop - Count Tag Entry
Workshop - Modify Discrepancy Reason Codes
Workshop - Enter Discrepancy Reason Codes
Workshop - Post Counts
Workshop - Perform Tag Maintenance
Workshop - Print Reports

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Inventory Management Course

Overview

Overview
The Inventory Management module contains detailed information related to an item, including costs, quantities,
and on-hand requirements.
The primary function of this module is to manage the flow of materials from incoming purchase orders (POs)
through manufacturing and shipping to the customer. You can ship materials from stock or inventory, received
to stock, or receive them directly to a job. Inventory transactions are made in the same manner regardless of the
manufacturing environment, make-to-order (MTO) or make-to-stock (MTS). Ultimately, these transactions result
in revenue and are posted to the general ledger (GL).
Inventory Management Features
Unit of measure (UOM) quantity conversions and tracking
Material, labor, subcontract and burden cost tracking
Inventory transfer
Job material issuance
Cycle and physical counting
Detailed transaction tracking and reporting
Internal, supplier, customer, manufacturer and product code part cross-referencing
Serial control, custom serial formatting, and serial number tracking
Lot control and tracking
Note The cross-referencing, serial number and lot tracking topics are covered in the Inventory
Management - Specialized Processing course, and are not included in the basic Inventory Management
course. Some of these features are covered in other Epicor courses.
Inventory Management Terminology
Assembly
Assembly defines all the manufactured components or parts required to make each part for the customer.
Assemblies are identified separately from the raw materials in Job Entry and Opportunity/Quote Entry. In
the bill of materials (BOM), assemblies are identified as materials that must be pulled as an assembly.
Parent Assembly
This is an assembly that consist of two sub-assemblies.
Sub Assembly
This is a manufactured part needed in a parent assembly.
Material
Material identifies all the raw materials required to make each part produced. Material information includes
the part number, quantity required, and estimated cost. If the part number exists in Part Maintenance, an
allocation is created when you enter a job material requirement.
Finished Good
This is a complete part ready for shipment.
Expense Items
These are ordered items consumed in the manufacturing process and are not considered inventory.

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11

Application Setup

Inventory Management Course

Application Setup
This section of the course reviews common company configuration and maintenance program factors that apply
to the general inventory user.

Company Configuration
Company Configuration defines the available options for companies in the Epicor application. Use these options
to customize the application to best fit each company within your organization
When you install the Epicor application, one company record is created by default. You use this program to define
how the company interacts with the various modules you have licensed.
Use the sheets under the Materials tab to define system options for the following Materials modules or functions:
Inventory
Purchase
Shipping / Receiving
Serial Mask Formats
The Modules > Materials > Inventory > General sheet includes user-definable parameters related to bar code
printing, inventory adjustment reasons, UOM rounding, ECO processing, transfer orders and stock provision
reports. Use the Modules > Materials > Inventory > Lot sheet to define lot attribute defaults at the company
level.
Note Lot Tracking is covered in detail in the Inventory Management - Specialized Processing course.

Menu Path
Navigate to this program from the Main Menu:
System Setup > Company/Site Maintenance > Company Configuration

Site Configuration Control


Use Site Configuration Control to define how each plant site interacts with various functions in the Epicor
application such as the Inventory Management, Production Management, Shipping/Receiving, Time Management,
and Expense Management modules.
When you create a company record in the Epicor application, one site record is automatically created by default.
This site record is the default site selected for each part you create within Part Maintenance for the current
company. You then use Site Configuration Control to define parameters for several application functions. You
can create addition site records as needed in Site Maintenance; once you do this, you use Site Configuration
Control to define operational parameters specific to that site.
Important Before you can open a site record in Site Configuration Control, you may need to have your
System Administrator give you security rights to that site in your user account.

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Inventory Management Course

Application Setup

The Modules > Inventory Management tab contains the following sheets you use to define the warehouses,
transfer order definitions/resources, serial tracking default values and cycle count parameters for each site:
General - Contains settings for definition of the warehouses the site uses for shipping, receiving, DMR
Processing, and so on. You also indicate which warehouses are shared with other warehouses. You also
identify transfer orders by setting up the definitions for transferring part quantities and the resources involved
in transfer orders. Lastly, you define the serial tracking and cycling counting used for parts manufactured
through each site.
Shared Warehouses - Contains settings for definition of the warehouses the site uses for shipping, receiving,
DMR Processing, and so on. You also indicate which warehouses are shared with other warehouses.
Transfer Definition - Contains settings for definition of how the site handles transfer orders it requests from
other sites.
Transfer Resources - Contains settings for definition of the resources involved in transfer orders.
Serial Tracking - Contains settings for definition of how the site handles serial number tracking.
Note Serial Tracking is covered in detail in the Inventory Management - Specialized Processing
course.
Cycle Count - Contains settings for definition of physical and cycle counting parameters used with this site
configuration. Use the Detail sheet to indicate the Cycle Count Select Method to run for the site, and also
indicate that this site uses the method selected on warehouse records. Use the ABC Codes > Detail sheet
to select and update the ABC codes used for cycle counting for the site.
Menu Path
Navigate to this program from the Main Menu:
System Setup > Company/Site Maintenance > Site Configuration
Important This program is not available in the Epicor Web Access.

Site Maintenance
Use Site Maintenance as needed to add additional sites for the current company. To add more than one site
record through this program, you must license the Multi-Site module. You can then set up as many sites as you
need for each company within your organization.
You enter the primary information for each site in Site Maintenance. Parameters you define include planning
parameters such as Production Preparation Time, Rough Cut Horizon, and the Production Calendar.
You can also define the cost set, which determines the costing method used for the parts manufactured at
the site. Lastly, setup the transfer order parameters the site follows when fulfilling internal sales orders.
Once you do this, you use Site Configuration Control to define operational parameters specific to the site;
these designates how the site interacts with various modules in the Epicor application.
Menu Path
Navigate to this program from the Main Menu:
Financial Management > Multi-Site > Setup > Site Maintenance
Material Management > Inventory Management > Setup > Site Maintenance
Production Management > Job Management > Setup > Site Maintenance

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Application Setup

Inventory Management Course

Maintenance Programs
This section of the course discusses common maintenance programs that influence the inventory process.
In most cases, not all of the fields within the following master files are discussed in this course. For a full description
of all available fields, refer to the Application Help.

Warehouse Maintenance
Use Warehouse Maintenance to set up warehouses. You can group items in your inventory in each warehouse.
You must set up at least one warehouse before you can enter parts in Part Maintenance.
When you set up a warehouse, it is automatically set up in the site into which you are currently logged. You can
also share the warehouse with other sites. You can do this on the System Setup > Company/Site Maintenance
> Site Configuration Control > Modules > Inventory Management > Shared Warehouses sheet.
A shared warehouse is a warehouse that belongs to one site in particular, but when you share it with one or
more other sites, you can directly issue parts from or receive parts into the warehouse from the sites with which
it has been shared. In order to set up more than one warehouse in this program, you must license the Advanced
Material Management (AMM) module.
Note Even if you do not physically have separate warehouses with multiple bins, you should still set up
logical warehouses and bins that can help you keep track of inventory within the same location.
Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > Setup > Warehouse
Production Management > Quality Assurance > Setup > Warehouse

Additional Warehouse Programs


The following are additional warehouse maintenance programs that exist to support the Fulfillment Workbench
feature in the Inventory Management module.
For a full description of all available fields, refer to the Application Help.

Warehouse Zone Maintenance


Use Warehouse Zone Maintenance to create bin zones within a specified warehouse. A zone is a group of
bins within a warehouse.
The Epicor application allows you to group bins together into a zone, regardless of their type or other attributes.
Warehouse zones can be established, usually based on similarly sized bins / products. Zone codes are then assigned
to specified warehouse bins in the Zone field in Warehouse Bin Maintenance. The Epicor application uses bin
zones primarily in the Fulfillment Workbench.
Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > Setup > Warehouse Zone

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Inventory Management Course

Application Setup

Warehouse Team Maintenance


Use Warehouse Team Maintenance to create and define warehouse teams based on attribute/skill, transaction,
and location. Warehouse teams can be assigned to allocation templates defined in Allocation Template Entry, or
used to process transactions after inventory is allocated in the Fulfillment Workbench.
For example, you can create warehouse teams that process put-away transactions, while others process pick
transactions. Use Warehouse Team Maintenance to perform the following tasks:
Assign specific shop floor or warehouse employees to the warehouse team.
Assign bin attributes.
Identify the transaction types the warehouse team can process and assign a priority code that denotes the
sequence in which they must be processed.
Identify specific warehouses in which the warehouse team can work.
Identify specific bins, zones, and optionally, items (parts, classes, or groups) for which the warehouse team
is responsible for each assigned warehouse.
You must be assigned to a warehouse team in order to receive transactions to process when using the Auto-Select
feature from the Handheld menu. The warehouse manager can assign transaction types to warehouse teams
and assign priorities to those transactions. Transaction types include sales order picks, job order picks, transfer
order picks, Planner Workbench bin-to-bin moves, and put-aways for purchase receipts, job production, or transfer
receipts. Warehouse team members can only process selected transactions for selected items in their assigned
warehouses, bins, and zones.
Material Management > Inventory Management > Setup > Warehouse Team

Warehouse Team Attribute Maintenance


Use Warehouse Team Attribute Maintenance to define attributes assigned to warehouse teams. These
attributes detail specific aspects of each warehouse team, like Picker, Receiving Qualified, Hand Held Expert, and
so on.
You later assign these attributes to a team using Warehouse Team Maintenance. You select these items on the
Attributes sheet.
For example, define an attribute in Warehouse Team Attributes Maintenance that denotes a forklift is required.
Define another attribute that denotes the forklift driver must be certified. When work is assigned on the queue,
you can assign an inventory move transaction from (or to) a bin that requires a forklift based on this forklift
attribute.
Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > Setup > Warehouse Team Attribute

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Application Setup

Inventory Management Course

Warehouse Bin Maintenance


Use Warehouse Bin Maintenance to identify the specific bins where inventory is stored in a warehouse. You
use the Detail sheet to define operating characteristics (such as the description, zone, size, sequence, type, location
and fulfillment parameters) for each bin, and use the Attributes sheet to assign user-defined warehouse bin
attributes (previously defined in Warehouse Bin Attributes Setup) as needed.
Important At least one bin location is required for a warehouse.
The Type field in the Warehouse Bin Maintenance > Detail sheet designates if a particular warehouse bin is
a Standard type bin or a non-standard Customer Managed or Supplier Managed type bin. Non-standard customer
and supplier-owned inventories provide you with the ability to hold, control, and record inventory items owned
by a specific customer or supplier.
Note Refer to Customer and Supplier Managed Inventories section in the Inventory Management
- Specialized Processing course for more details.
Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > Setup > Warehouse Bin

Additional Warehouse Bin Programs


The Fulfilment Workbench feature provides inventory management across bins, warehouses, and zones.
For a full description of all available fields, refer to the Application Help.

Warehouse Bin Size Group Maintenance


Use Warehouse Bin Size Group Maintenance to define bin size code groups that contain height, length,
width, and volume sizing information for bins. The bin size group codes defined into the program are assigned
to specific warehouse bins in Warehouse Bin Maintenance.
Menu Path
You can launch this program using the Main Menu from
Menu Path: Material Management > Inventory Management > Setup > Warehouse Bin Size Group

Warehouse Bin Attributes Maintenance


Use Warehouse Bin Attributes Maintenance to create user-defined attributes for bins.
These attributes can be assigned to specific warehouse bins on the Attributes sheet in Warehouse Bin
Maintenance. These attributes can detail specific aspects of each bin, like Large Bin, Receiving Bin, Mobile Bin,
and so on.
For example, a user-defined attribute can be defined in Warehouse Bin Attributes Maintenance that denotes that
a forklift is required. When work is assigned on the queue, an inventory move transaction from (or to) a bin that
requires a forklift could be assigned to a user based on this forklift attribute.

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Inventory Management Course

Application Setup

Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > Setup > Warehouse Bin Attribute

Workshop - Create a Warehouse and Bin


In this workshop, create new warehouses and link new warehouse bins.
Navigate to Warehouse Maintenance.
Menu Path: Material Management > Inventory Management > Setup > Warehouse
1. From the New menu, select New Warehouse.
2. Enter the following information:.
Field

Data

Warehouse

XXX-Whs (where XXX are your initials)

Description

XXX Warehouse (where XXX are your initials)

3. Click Save.
4. From the Actions menu, select Bins.
Warehouse Bin Maintenance displays.
5. Click New.
6. Enter the following information:
Field

Data

Bin

XXX-Bin (where XXX are your initials)

Description

XXX Bin (where XXX are your initials)

7. In the Type section, verify the Standard option is selected.


8. Click Save.
9. Exit Warehouse Bin Maintenance and Warehouse Maintenance.

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Application Setup

Inventory Management Course

Bin Setup Wizard


Use the Bin Setup Wizard to mass-generate and create bin numbers for a specified set of criteria.
The Bin Setup Wizard performs the following processing:
For the warehouse number, bin numbering format, and maximum bin number generation limit specified in
the Configure sheet, the utility configures the numbering sequence. After clicking the Generate button on
the Configure sheet, it then generates the proposed bin numbers based on the specified parameters.
Displays the proposed bin numbers in the Verify sheet. Use the Selected check box and the Clear or Select
All buttons to select the specific bin numbers committed to the Epicor application files.
When you click Commit on the Commit sheet, or the Save button on the Standard toolbar, the program
applies the user-specified bin definition parameters against all generated bin records and formally commits
them to the Epicor application files.
Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > Setup > Warehouse Bin Setup Wizard

Workshop - Bin Setup Wizard


In this workshop, generate a block of five bin numbers for the XXX-Whs (where XXX are your initials) warehouse
created in the Workshop - Create a Warehouse and Bin.
Note You must define warehouses and link them to a site before you use Bin Setup Wizard to establish
the bins. You can also create warehouse bins in Warehouse Bin Maintenance.
Navigate to Bin Setup Wizard.
Menu Path: Material Management > Inventory Management > Setup > Warehouse Bin Setup Wizard
1. Click New.
2. In the Warehouse field, select XXX Warehouse (where XXX are your initials).
3. In the Bin Number Segments grid, in the Segment column, verify String defaults and click Tab.
4. In the Length column, enter 3 and press Tab.
5. In the Minimum and Maximum columns, enter CLS and press Tab after each field.
In the Bin Number Segments grid, a second segment line displays.
6. In the second line, in the Segment column, select Separator and press Tab throughout the remaining
fields to add a third segment line.
7. In the third line, in the Segment column, select Number and press Tab.
8. In the Length column, enter 3 and press Tab.
9. In the Minimum column, enter 001 and press Tab.
10. In the Maximum column, enter 005.

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11. Click Generate.


The Verify sheet displays.
12. Review the bin numbers proposed.
13. Navigate to the Commit sheet.
14. Click the Commit button.
The Do you want to proceed creating the Bins? message displays.
15. To the message, click Yes.
16. Exit Bin Setup Wizard.

UOM Maintenance
Use UOM Maintenance to define UOM (Unit of Measure) codes stored in the UOM master file. These represent
the units of measure in which transaction quantities are expressed in the Epicor application. Examples of UOM
codes include weights and measures such as Cubic Centimeters, Each, Feet, Box and Case.
The Epicor application provides extensive unit of measure support, and also provides you with the ability to
(optionally) track inventory balances for parts in multiple units of measure. This gives the Epicor application the
ability to display transaction quantities per unit of measure. All inventory, job, quotation, sales order and purchase
order transactions created for a given part require entry of a UOM code. For example, when you enter a weight
for transaction, you also enter a UOM code representing the weight measurement (for example, LBS, KG, TONS).
Before processing transactions for an item, you must first assign a UOM Class code (defined in UOM Class
Maintenance) and primary inventory, sales and purchase UOM codes to the part record using the Part
Maintenance > Part > Detail sheet. These represent the base unit of measure in which inventory balances
are normally stored for the item, and the default UOM codes that display when entering quotations, sales
orders and purchase orders for the item.
Example You might inventory and produce an item by single unit (Each), sell it by the Box but purchase
it by the Case. You would define UOM codes for each of three units of measure, associate it with a
UOM Class code (in UOM Class Maintenance) and then assign it to the part record.
When processing transactions for the item, the Epicor application would then use the UOM code presenting
Each as the default unit of measure for inventory quantity balances and production quantities. When selling
or quoting the same item, it would display the UOM code representing a Box as the default unit of measure.
When you purchase the item from a supplier, it would display the UOM code presenting a Case as the default
unit of measure; these default UOM codes can be overridden as needed for specific transactions.
Once a UOM code has been assigned in Part Maintenance, it cannot be changed once inventory balances
exists for the part, or used in any way.
All UOM codes must first be defined in UOM Maintenance before you assign them to UOM Class codes in UOM
Class Maintenance. Once they have been assigned to a UOM Class code, you assign them to specific part records
using the Part Maintenance > Part > Detail sheet. Once a UOM code has been created it cannot be deleted, but
can marked as Inactive to prevent further use in the Epicor application.
Note Electronic Data Interchange (EDI) only supports two character UOM codes. If you plan on using the
EDI Import or EDI Export programs, you should limit the length of the UOM codes you create in this program
to a maximum of two characters. Creation of UOM codes in excess of two characters in length would
require customization of the EDI Import and EDI Export programs to handle processing of the longer UOM
codes.

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Menu Path
Navigate to this program from the Main Menu:
Financial Management > Accounts Payable > Setup > UOM
Financial Management > Accounts Receivable > Setup > UOM
Material Management > Inventory Management > Setup > UOM
Material Management > Purchase Management > Setup > UOM
Production Management > Engineering > Setup > UOM
Sales Management > Order Management > Setup > UOM
For CRM users, the Main Menu appears as:
Customer Relationship Management > Order Management > Setup > UOM

Workshop - Define Unit of Measure Codes (English Measurements)


If you use metric measurements, skip this workshop and perform Workshop - Define Unit of Measure Codes
(Metric Measurements) in its place.
Navigate to UOM Maintenance.
Menu Path: Material Management > Inventory Management > Setup > UOM
1. Click New.
2. In the UOM field, enter XXX-PN (where XXX are your initials).
3. In the Description field, enter XXX Pint (where XXX are your initials). For metric users,
4. In the Symbol field, enter PN.
5. Verify the Allow Decimals check box is selected.
6. In the Decimals field, verify the value of 2 defaults.
7. Click Save.
8. Repeat steps 1-7 to add the following units of measure (where XXX are your initials):
UOM

UOM Description

Symbol

XXX-QT

XXX Quart

QT

XXX-GL

XXX Gallon

GL

9. Exit UOM Maintenance.

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Workshop - Define Unit of Measure Codes (Metric Measurements)


If you use English measurements, skip this workshop and perform the previous Workshop - Define Unit of
Measure Codes (English Measurements) in its place.
Navigate to UOM Maintenance.
Menu Path: Material Management > Inventory Management > Setup > UOM
1. Click New.
2. In the UOM field, enter XXX-ML (where XXX are your initials).
3. In the Description field, enter XXX Militres (where XXX are your initials).
4. In the Symbol field, enter ML.
5. Verify the Allow Decimals check box is selected.
6. In the Decimals field, verify the value of 4 defaults.
7. Click Save.
8. Repeat steps 1 through 6 to add the following unit of measure (where XXX are your initials):
UOM

UOM Description

Symbol

XXX-LT

XXX Litre

9. Exit UOM Maintenance.

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UOM Class Maintenance


Use UOM Class Maintenance to define Unit of Measure (UOM) Classes that are assigned to parts in the Part
Maintenance > Part > Detail sheet, or are used for parts created on-the-fly. A UOM Class consists of a defined
set or bundle of alternate UOM codes (for example, Bag, Box, Case, Pallet) that convert to a single base UOM
(for example, Each). You must first define all UOM codes entered using UOM Maintenance.
The graphic below shows the UOM structure.

The only required element for a UOM Class is assignment of a base UOM code. You assign a base UOM code to
each UOM Class to designate how the Epicor application performs conversion from each of the assigned alternate
units of measure to the base UOM. The purpose of this program is to make UOM code assignment in Part
Maintenance easier in cases where the same UOM conversion factors apply to multiple parts.
UOM Class Maintenance eliminates the need to define the same individual UOM conversions multiple times when
you create parts in Part Maintenance that require the same UOM conversions as other parts.
For example, if you stock and sell multiple parts by weight, you can define a single weight UOM Class that
contains all possible weight UOM codes you wish to use.
You then assign that UOM Class to each part that requires weight UOMs.
If you ever need to add additional UOM conversions, you can add the new UOM conversions to the UOM
Class, making the new conversions immediately available to all parts configured to use that UOM Class.
Menu Path
Navigate to this program from the Main Menu:
Financial Management > Accounts Payable > Setup > UOM Class
Financial Management > Accounts Receivable > Setup > UOM Class
Material Management > Inventory Management > Setup > UOM Class
Material Management > Purchase Management > Setup > UOM Class
Production Management > Engineering > Setup > UOM Class
Sales Management > Order Management > Setup > UOM Class
For CRM users, the Main Menu appears as:
Customer Relationship Management > Order Management > Setup > UOM Class

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How UOM Classes Determine Allowable UOM Code Selections for Transaction Quantity Entries
A UOM Class consists of a defined set or bundle of alternate UOM codes (for example, Bag, Box, Case, Pallet)
that convert to a single base UOM code (for example, Each). When entering transactional quantities (sales order
lines, quote lines or jobs), the Epicor application determines the allowable Unit of Measure (UOM) codes you can
select that denote the unit of measure. The processing that occurs is dependent on whether you enter a standard
or on-the-fly part number for the transaction.
Standard Parts versus On-the-Fly Parts
What is the difference between standard parts and on-the-fly parts?
Standard parts are those for which you create part records using Part Maintenance.
Part records include a UOM Class, Inventory Unit of Measure (IUM), default Sales Unit of Measure (SUM) and
default Purchase Unit of Measure (PUM) you designate for the item in the UOM Class and Primary UOMs
fields in Part Maintenance > Part > Detail sheet.
For example, if you have defined a UOM Class called Count and assigned it to a part record, you can assign
any of the UOM codes associated with that UOM Class as the IUM, SUM and PUM defaults for the part record.
On the Fly parts are those that do not have a standard part record. As the name suggests, you use On the Fly
parts for items you sell, quote or produce, typically for a single instance, and for which you do not want to create
standard part records.
These might include items for which you wish calculate dimensions (for example, Linear feet) on a case-by-case
basis for specific orders or quotes, or you configure per customer specification using functions in the
Configuration module.
Typically, they are items you manufacture on a one time basis (usually per customer request) and do not
regularly stock.
When you enter an order line into the Sales Order Entry > Lines > Detail sheet:
You enter a standard or on-the-fly part number for the ordered item into the Part field.
Enter the order quantity into the Order Quantity field in the Sales Order Entry > Lines > Detail sheet.
In the drop-down list to the right of the Order Quantity field, you select the UOM code that designates the
unit of measure in which the order quantity is being expressed.
When you enter a quote line into the Opportunity/Quote Entry > Lines > Detail sheet:
You enter a standard or on-the-fly part number for the quoted item into the Part field.
Enter the quote quantity into the Order Quantity field.
In the drop-down list to the right of the Order Quantity field, you select the UOM code that designates the
unit of measure in which the quote quantity is being expressed.
When you enter a job into Job Entry:
You enter a standard or on-the-fly part number for the item being produced into the Part field.
Enter the production quantity into the Production Quantity field.
In the drop-down list to the right of the Production Quantity field, you select the UOM code that designates
the unit of measure in which the production quantity is expressed.
How UOM Classes Determine Allowable UOM Code Selections for Standard Parts
The logic the Epicor application uses to determine the default UOM code, and allowable UOM code selections
for transaction quantities, is the same whether you enter a quote line, order line or job. This default displays in
the unlabeled field to the immediate right of the transaction quantity fields. It is primarily dependent on whether
you have entered a standard or On the Fly part into the Part field.

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If you enter a standard part, the following logic applies:


For order or quote lines, the displayed default is the UOM code you assign to the part in the Primary UOMs
- Sales field.
For a job, the default is the UOM code you assign to the part in the Primary UOMs - Inventory field.
For a purchase order, the default is the UOM code you assign to the part in the Primary UOMs - Purchase
field.
The Epicor application determines the allowable UOM code selections based on the UOM Class assigned to the
standard part in the UOM Class field in the Part Maintenance > Part > Detail sheet.
If the UOM class assigned to the part record has been defined in the UOM Class Maintenance > Detail sheet
with one of the system-assigned standard class types (Area, Count, Time, Weight or Volume) or an Other
class type, the default UOM code can be overridden with any of the UOM codes you have assigned to that
UOM Class in the UOM Class Maintenance > UOMs sheet.
Example If you assigned the system-assigned Count UOM Class to the part record, you can select any
of the associated UOM codes (for example, Each, Box, Case) that are associated with that UOM Class.
These are the only selections that appear in the drop-down list.
How UOM Classes Determine Allowable UOM Code Selections for On the Fly Parts
If you have entered an On the Fly part, the default UOM code (that displays in the unlabeled field to the
immediate right of the transaction quantity fields) is dependent on the setting of the System Default check box
in the UOM Class Maintenance > Detail sheet:
If the System Default check box has been selected for one of your defined UOM classes, the displayed default
is the UOM code (assigned to that UOM class) that has been designated as the default UOM code (the Default
UOM check box has been selected for it in the UOM Class Maintenance > UOMs sheet). In effect, the default
UOM code assigned to the system default UOM class appears but can be overridden.
Example If the Count UOM class is designated as the system default, EA (Each) would display if has
been designated as the default UOM code for the Count UOM class.
If this check box has not been selected for any of your defined UOM classes, no default UOM code displays
in this field.
You can select one of the following as the unit of measure:
Any UOM code that is associated with any of the On The Fly type UOM Classes or
Any of the UOM codes for which a system-assigned standard type (Area, Count, Time, Weight or Volume)
has been defined in the UOM Class Maintenance > Detail sheet.
Note These are the only selections that appear in the drop-down lists to the right of the transaction
quantity fields. UOM codes that are associated with UOM Classes with a type of Other do not appear
in the drop-down lists and cannot be selected as the transaction quantity units of measure.
The unit of measure conversions (if any) the Epicor application performs for a transactional quantity entry are
dependent on whether you select a UOM code associated with an On The Fly type UOM Class, or a system-assigned
standard type (Area, Count, Time, Weight or Volume):
If you select a UOM code assigned to an On The Fly UOM Class, the Epicor application performs conversions
from the selected unit of measure to the base unit of measure defined for the UOM Class in the UOM Class
Maintenance > Detail sheet.
Note Refer to the On The Fly Classes - Rules and Setup Example Application help topic for a
detailed example of how this works.

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If you select a UOM code assigned to a UOM Class with a system-assigned standard type, the Epicor application
uses that particular unit of measure as the unit of measure for all related transactions.
Example You select the UOM code for Feet (which is part of the system-assigned standard type Length
UOM Class) as the unit of measure for a quote or order line. The Epicor application uses that unit of
measure for related inventory, job and purchasing transactions (all are expressed in Feet). No conversions
to a base UOM are performed in this case.
Note When you ship the item, you can specify the shipping quantity in an alternate unit of measure,
as long as it is associated with the same UOM Class. In this example, you can express the shipment
quantity in Yards, if it is a valid unit of measure for the Length UOM class.

Unit of Measure Conversions


The unit of measure conversions (if any) the Epicor application performs for a transactional quantity entry are
dependent on whether you select a UOM code associated with an On The Fly type UOM Class, system-assigned
standard type (Area, Count, Time, Weight or Volume), or a user-assigned type of Other).
If you select a UOM code assigned to an On The Fly UOM Class, the Epicor application performs conversions
from the selected unit of measure to the base unit of measure defined for the UOM Class in the UOM Class
Maintenance > Detail sheet.
Note Refer to the On The Fly Classes - Rules and Setup Example Application help topic for a
detailed example of how this works.
If you select a UOM code assigned to a UOM Class with a system-assigned standard type, the Epicor application
uses that particular unit of measure as the unit of measure for all related transactions.
Example You select the UOM code for Feet (which is part of the system-assigned standard type Length
UOM Class) as the unit of measure for a quote or order line. The Epicor application uses that unit of
measure for related inventory, job and purchasing transactions (all are expressed in Feet). No conversions
to a base UOM are performed in this case.
Note When you ship the item, you can specify the shipping quantity in an alternate unit of measure,
as long as it is associated with the same UOM Class. In this example, you can express the shipment
quantity in Yards, if it is a valid unit of measure for the Length UOM class.

Workshop - UOM Class Code


In this workshop, create a UOM Class and add the UOM codes you defined in the previous workshop.
Important All UOM codes must first be defined in UOM Maintenance before they are used in other
programs such as UOM Class Maintenance and Part Maintenance. The Epicor application allows a part to
have multiple UOMs.

Create a UOM Class Code


Navigate to UOM Class Maintenance.
Menu Path: Material Management > Inventory Management > Setup > UOM
1. From the New menu, select New UOM Class.
2. In the Class ID field, enter XXX-Fluid (where XXX are your initials).

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3. In the Description field, enter XXX Fluid Volume (where XXX are your initials).
4. In the Class Type field, select Other.
When you select Other, it allows for creation of user-defined UOM class codes.
5. Click Save.

Add UOM Conversions (English Measurements)


If you use metric measurements, skip this workshop and perform Workshop - Add UOM Conversions (Metric
Measurements) in its place.
1. From the New menu, select New UOM Conversion.
2. In the UOM Code field, select XXX-PN (where XXX are your initials).
3. Verify that the Base UOM and Default UOM check boxes are selected.
When you enter the first UOM code for a given UOM class, the Epicor application automatically selects these
check boxes. The Base UOM check box specifies if this UOM code is the base unit of measure for this UOM
Class; it is normally assigned to the first UOM code entered for a UOM Class. The Default UOM check box
identifies this UOM code as the default unit of measure for this UOM Class.
4. From the New menu, select New UOM Conversion.
5. From the UOM Code field, select XXX-QT (where XXX are your initials).
6. In the Conversion Factor field, select Divide, and then enter .5 in the next field.
This field identifies the factor used to calculate the quantity conversion between the UOM code and the
base UOM. In this case, one quart equals two pints.
7. From the New menu, select New UOM Conversion.
8. In the UOM Code field, select XXX-GL (where XXX are your initials).
9. In the Conversion Factor field, select Divide, and then enter .125 in the next field. In this case, one gallon
equals eight pints (for example, 3 Gallons divided by .125 equals 24 Pints).
10. Click Save and exit UOM Class Maintenance.

Add UOM Conversions (Metric Measurements)


If you use English measurements, skip this workshop and perform the previous Workshop - Add UOM
Conversions (English Measurements) in its place.
1. From the New menu, select New UOM Conversion.
2. In the UOM Code field, select XXX-ML (where XXX are your initials).
3. Verify that the Base UOM and Default UOM check boxes are selected.
When you enter the first UOM code for a given UOM class, the Epicor application automatically selects these
check boxes. The Base UOM check box specifies if this UOM code is the base unit of measure for this UOM
Class. The Default UOM check box identifies this UOM code as the default unit of measure for this UOM
Class.

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4. From the New menu, select New UOM Conversion.


5. In the UOM Code field, select XXX-LT (where XXX are your initials).
6. In the Conversion Factor field, select Divide, and then enter .001 in the next field.
This field identifies the factor used to calculate the quantity conversion between the UOM code and the
base UOM. In this case, 1 Litre equals base units of 1000 Militres (for example, 1.25 Litres divided by .001
equals 1,250 Militres).
7. Click Save and exit UOM Class Maintenance.

Part Class Maintenance


Use Part Class Maintenance to establish part classes for inventory parts. Part classes are not required in the
Epicor application; but use them when it is important to classify inventory materials for reporting purposes. Part
classes are assigned to each part in Part Maintenance.
Example If you have three distinct types of raw materials, establish three part classes to review the stock
status and other inventory reports for the different types.
Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > Setup > Part Class
Material Management > Purchase Management > Setup > Part Class
Production Management > Engineering > Setup > Part Class
Production Management > Job Management > Setup > Part Class
Production Management > Material Requirements Planning > Setup > Part Class
Production Management > Quality Assurance > Setup > Part Class
Sales Management > Configurator Management > Setup > Part Class
Sales Management > Order Management > Setup > Part Class
For CRM users, the Main Menu appears as:
Customer Relationship Management > Configurator Management > Setup > Part Class
Customer Relationship Management > Order Management > Setup > Part Class

Workshop - Create a Part Class


In this workshop, create a part class.
Navigate to Part Class Maintenance.
Menu Path: Material Management > Inventory Management > Setup > Part Class
1. From the New menu, select New Part Class.
2. In the Part Class field, enter XXX (where XXX are your initials).
3. In the Description field, enter XXX Fluid Inventory (where XXX are your initials).
4. In the Buyer field, select Brian Howard and click Save.

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5. Click the Approved Suppliers button.


The Approved Supplier Maintenance window displays.
6. From the New menu, select New Approved Supplier.
7. In the Supplier field, search for and select Gecco Steel.
8. Click Save and close the Approved Supplier Maintenance window.
9. In the Negative Quantity Action pane, select Warn.
This specifies the action the Epicor application should take if transactions against parts in this part class
cause the on-hand quantity of any of the parts to go negative. None denotes that no messages should be
displayed. Stop denotes that an error message should display and processing cannot continue. Warn denotes
that an error message should display, but processing can continue.
10. Click Save and exit Part Class Maintenance.

Product Group Maintenance


Use Product Group Maintenance to set up product groups, which classify the different types of parts you store
in inventory and sell to customers. These classifications are used for General Ledger (GL) and sales analysis
purposes.
Product groups are not required by the Epicor application; however, you may want to use them to help organize
financial and sales analysis reports. For example, if you manufacture two different product lines, you can assign
parts within each line to a specific group. You assign product groups to specific parts using the Group field in
the Part Maintenance > Part > Detail sheet. Product group definition examples include:
Customer ID (Edwards International)
Product Line (Televisions)
Product Type (Configured Parts)
Any combination of each (Edwards International - Configured Parts)
Product groups define the general ledger account numbers used during Accounts Receivable (AR) invoicing. The
account numbers for Sales, Discounts, and Returns can be defined within each group. You can also use product
groups to define the General Ledger (GL) controls used to capture work-in-process (WIP) and cost-of-sales (COS)
information. If you do not define these GL controls on the product group, however, the GL controls defined
within Company Configuration are used instead.
You can also define an overall planner for each product group. You can also link sites to each product group;
each site detail can specify a planner. Thus, you can define multiple planners for each product group.
Menu Path
Navigate to this program from the Main Menu:
Financial Management > Accounts Receivable > Setup > Product Group
Financial Management > Deferred Revenue Accounting > Setup > Product Group
Material Management > Inventory Management > Setup > Product Group
Production Management > Engineering > Setup > Product Group
Production Management > Job Management > Setup > Product Group
Production Management > Material Requirements Planning > Setup > Product Group
Sales Management > Configurator Management > Setup > Product Group

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Sales Management > Order Management > Setup > Product Group
Service Management > Field Service > Setup > Product Group
For CRM users, the Main Menu appears as:
Customer Relationship Management > Configurator Management > Setup > Product Group
Customer Relationship Management > Order Management > Setup > Product Group

Part Maintenance
Use Part Maintenance to enter or update part information. Parts are either purchased items you use for raw
materials or subassemblies, or manufactured items you use to fill sales orders.
Each part record contains crucial data you may need for purchase or production needs. A part record contains
general information such as part number, description, and search criteria. Also, a part record defines inventory
information, which includes unit of measure (UOM) options for sales, purchases, inventory, non-stock classifications,
serial number tracking, and weight values. You also define warehouse and bin information for each part, including
Minimum, Maximum, and Safety Stock quantities. If this part is included in a sales kit, define these parameters
as well.
When you set up a part, all sites within the company can access the part and use it on jobs. You can also select
parts as materials on quote, job, or part methods of manufacturing. If you use the Engineering module, purchased
or manufactured parts on a bill of material must have a record set up in Part Maintenance.
Tip Most modules do not require parts to exist in Part Maintenance, but it is recommended that you enter
parts in this program, as each record requires little data and can save you data entry time later.
Note When you are setting up part records and realize you've made a mistake assigning a UOM Class or
primary inventory UOM code (in the Primary UOMs - Inventory field), you can make manual updates in
Part Maintenance up until the time you enter a transaction for a part. For example, you inadvertently
assigned a primary Inventory UOM code of BX (Box), but intended to assign a UOM code of EA (Each), or
entered an incorrect UOM Class and associated UOM codes.
However, once you have enter a transaction, you can no longer manually change these fields; you must
instead use Part UOM Class Conversion Maintenance, located on the System Maintenance > Utilities
menu. Part UOM Class Conversion Maintenance is intended for use on parts that have had little to no
transactional usage in Epicor ERP. Refer to the Inventory Management - Specialized Processing section
of the course for more details.
Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > Setup > Part
Material Management > Purchase Contracts Management > Setup > Part
Material Management > Purchase Management > Setup > Part
Material Management > Supplier Relationship Management > Setup > Part
Production Management > Engineering > Setup > Part
Production Management > Job Management > Setup > Part
Production Management > Material Requirements Planning > Setup > Part
Production Management > Quality Assurance > Setup > Part
Sales Management > Configurator Management > Setup > Part
Sales Management > Demand Management > Setup > Part
Sales Management > Order Management > Setup > Part

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Service Management > Field Service > Setup > Part


For CRM users, the Main Menu appears as:
Customer Relationship Management > Configurator Management > Setup > Part
Customer Relationship Management > Order Management > Setup > Part

Part Maintenance Sheets


The following are some of the more important sheets in Part Maintenance that directly impact inventory processing
in the Epicor application.
Part > Detail
Use the Part > Detail sheet to set up new part records and to modify the main details of existing part records.
Part > Revisions > Detail
Use the Part > Revisions > Detail sheet to establish revisions for the current part. You must set up part revisions
if you implement the Engineering module.
Part > UOMs > Detail
Use the UOMs > Detail sheet to view unit of measure (UOM) information and to enter UOM conversion, net
volume. You can also establish Global Trade Item Number (GTIN-14), European Article Number (EAN-8, EAN-13
and EAN-14), and Universal Product Code (UPC-12) product codes for a specific part and UOM. When you enter
or scan these product codes in any Part field, the application replaces it with the associated part number.
Part > Sites > Detail
Use the Part > Sites > Detail sheet to specify site information about the part. This information includes the site
name, associated primary warehouse, ordering information, transfer information, manufacturing information,
and purchasing information.
Parts can be unique by company and site. A part can be labeled as a stocked item in one site and a non-stock
item in another.
Part > Sites > Warehouses
Use the sheets under the Warehouses tab to enter and update warehouse information associated with the
current site. This includes:
Specifying parameters that designate how material requirements for the part should be replenished in a
specified warehouse, or warehouse bin, using the Kanban or Replenishment Workbench (distribution
replenishment) functions in the Epicor application.
Designating the default bin that should appear for inventory transactions entered for a part and warehouse.
This becomes the default bin number displayed in the Bin field in Inventory Management programs, and can
be overridden as needed.
Reviewing on-hand inventory bin quantities for a part in a selected warehouse.
Entering count parameters for specific parts in specific warehouses. These include setting ABC codes, specifying
cycle count intervals, and quantity, percent, and value tolerances.

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Workshop - Create Part Records


In this workshop, create two new purchased parts and add related purchasing details.

Create a Purchased Part


Navigate to Part Maintenance.
Menu Path: Material Management > Inventory Management > Setup > Part
1. From the New menu, select New Part.
2. In the Part field, enter BR-XXX (where XXX are your initials).
The part number contains a series of characters that uniquely identifies this part. If creating a new part,
enter a meaningful identifier for the part number, such as type or measurements.
3. In the Description field, enter XXX Oil Machine (where XXX are your initials).
4. In the Type field, select Purchased.
This indicates if you normally purchase or manufacture this part, or sell it as a sales kit. Type can be used as
a selection criteria on various reports and searches. It does not restrict the use of the part in any way. You
can select to manufacture any part marked as purchased or manufactured. When a part is flagged as a sales
kit item, the sales kit parameters become available.
Purchased - These are parts you normally purchase from external suppliers and use as raw materials.
Manufactured - These are parts you normally manufacture and sell to your customers.
Sales Kit - These are sales kit parts that are sold together as a sales kit.
5. In the UOM Class field, select XXX Fluid Volume (where XXX are your initials).
This is the active UOM Class you assign to this part number. Once a new part is assigned a UOM Class and
is saved or used on a transaction in the Epicor application, you can only change the assigned UOM class
code using Part UOM Class Conversion Maintenance.
6. In the Primary UOMs - Inventory field, select XXX-PN (where XXX are your initials) if you set up English
measurements in the previous Unit of Measure workshops. If you set up UOM codes using Metric
measurements, select XXX-ML (where XXX are your initials).
This is the unit of measure in which this item is normally issued. This becomes the default UOM codes for
this item but you can override it for specific inventory transactions. You can assign any of the UOM codes
associated with the UOM Class specified in the UOM Class field.
7. In the Primary UOMs - Sales field, select XXX-QT (where XXX are your initials) if you set up English
measurements in the previous Unit of Measure workshops. If you set up UOM codes using Metric
measurements, select XXX-LT (where XXX are your initials).
This is the unit of measure in which this item is normally sold or quoted; you can override it for specific sales
or quote transactions.
8. In the Primary UOMs - Purchasing field, select XXX-QT (where XXX are your initials) if you set up English
measurements in the previous Unit of Measure workshops. If you set up UOM codes using Metric
measurements, select XXX-LT (where XXX are your initials).
This is the unit of measure in which this item is normally purchased; you can override it for specific purchase
transactions.

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9. In the Sales Unit Price field, enter 5.00.


This identifies the price at which you ordinarily sell this part. You do not need to enter a sales unit price;
you should only enter it if this is a part you sell on a routine basis.
10. In the Group field, select Component Parts.
This identifies the product group to which this part is assigned. A product group classifies groups of finished
goods inventory parts. Product groups are not required in the Epicor application, but you can use them to
classify groups of inventory parts for reporting purposes. Product groups are important because they provide
the following functions:
Categorizes sold items
Sorts reports by what is sold
Directs a revenue stream in the general ledger (GL)
11. In the Class field, select XXX Fluid Inventory (where XXX are your initials).
This identifies the part class to which this part is assigned. The Epicor application uses the part class to
identify various types of inventory parts. Part classes are not required in the Epicor application, but you can
use them to classify inventory materials for reporting purposes.
12. Verify that the Non-Stock Item check box is cleared.
This check box determines how requirements are satisfied for the part. When you select this check box, it
indicates that this part is not normally stocked within your inventory. Both purchased and manufactured
parts can be either stocked or non-stocked. If you enter a non-stocked part in the Part Master file, its default
description displays (just like stocked items) when you enter the associated part number on an order or a
job.
If a manufactured part is marked as a non-stock item, this means the part is not normally stocked;
therefore, all requirements are satisfied by jobs. If the requirement is from a sales order, that sales order
is linked to a job that satisfies the demand. If the requirement is from another part (for example, the
current part is a sub-assembly), the demand is satisfied by creating a sub-assembly level on the same job.
If a manufactured part is marked as a stock item, this indicates all requirements are satisfied from inventory
and creates allocations to pull the material on the date needed. Requirements include any minimum,
maximum, and safety stock levels, as well as requirements from sales orders or other jobs.
If a purchased part is marked as a non-stock item, this means the part is not normally stocked; therefore,
all requirements are satisfied by purchase orders linked to the job that created the requirement. This
creates a purchasing suggestion for the part.
If a purchased part is marked as a stock item, this indicates all requirements are satisfied from inventory
and creates allocations to pull the material on the date needed. Requirements include any minimum,
maximum, and safety stock levels, as well as requirements from sales orders or jobs.
If a sales kit is marked as a non-stock item, this means the part is not normally stocked; therefore, all
requirements are satisfied by jobs. If the requirement is from a sales order, that sales order is linked to
a job which satisfies the demand.
If a sales kit is marked as a stock item, this indicates all requirements are satisfied from inventory and
creates allocations to pull the sales kit on the date needed. Requirements include any minimum, maximum,
and safety stock levels, as well as requirements from sales orders or other jobs.
13. Select the Quantity Bearing check box.

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When you select this check box, it indicates that the Epicor application supports full inventory functionality
for the part. Inventory transactions to and from stock change the inventory balance of the part. Clear the
check box if the Epicor application should not maintain on-hand inventory balance information for the part.
You can use a non-quantity bearing part in a BOM, and also purchase, sell, or transfer it. The related
transactions, however, will never update on-hand quantity for the part.
You would typically clear the check box if you were setting up a miscellaneous part that is expensed
upon receipt and so it is not practical to keep accurate inventory levels. Since the part is expensed at
receipt, it does not need to be issued to a job or generate demand.
14. Click Save.
15. Remain in Part Maintenance.

Add Site Details for the Part


1. Navigate to the Part > Sites > Warehouses > Detail sheet.
2. From the New menu, select New Warehouse.
3. In the Warehouse field, select XXX Warehouse (where XXX are your initials).
4. Click Save.
5. In the Part Maintenance tree view, select the XXX Warehouse warehouse you just added.
6. Navigate to the Part > Sites > Warehouses > Primary Bin sheet.
7. In the Bin field, search for and select bin XXX-Bin (where XXX are your initials).
This designates the default bin that should appear for various inventory transactions entered for this part
and warehouse. This becomes the default bin number that displays in the Bin field in Inventory Management
programs such as Inventory Transfer, and can be overridden as needed.
8. Click Save.
9. Navigate to the Part > Sites > Detail sheet.
10. In the Primary Warehouse field, search for and select XXX Warehouse.
Identifies the primary warehouse for the part in this site. This is the warehouse where the part is typically
manufactured or stocked. The Epicor application uses the primary warehouse as the default in many programs,
such as entry of sales order line items, purchase order line items, and material requirements on jobs. This is
a required field.
11. In the Min On-Hand field, enter 5.
Specifies the minimum amount of inventory that should be on hand for this part.
12. In the Max On-Hand field, enter 20.
Specifies the maximum quantity of inventory that should be on hand for this part. This value is used to alert
you the inventory quantity is too high.
13. In the Safety Stock field, enter 2.
Identifies the part stock quantity that provides some safety against unforeseen problems. You can use the
Time Phased Material Requirements report to review which parts are under their Min On-Hand quantity,
over their Max On-Hand quantity, or are forecasted to drop below their safety stock quantities.

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MRP uses this value to generate additional inventory demands when the On-Hand Quantity is less than the
Safety Stock value. It will generate a job suggestion, purchase suggestion, or unfirm job to satisfy this
inventory demand.
14. Select the Re-Order to Max check box.
This indicates that the Epicor application should bring the inventory level for the part up to the Max On-Hand
quantity, or re-order it if the inventory falls below the Safety Stock quantity plus the Min On-Hand quantity.
15. In the Purchasing section, in the Lead Time field, enter 5.
This defines the number of days that pass between the day the purchased parts are ordered from a supplier
and the day the parts arrive at the site. This value is used by MRP to calculate the Order By Date on a purchase
order suggestion. The Epicor application does this by pulling the Need By Date from a demand record, like
a job material, and then subtracting this Lead Time value from it.
16. In the Purchasing section, in the Supplier field, search for and select Gecco Steel.
Use this field to enter the supplier you wish to use on most PO suggestions. You can select the default
supplier and purchase point used on generated PO suggestions on purchased part records. Each part-site
detail record can have two default suppliers -- one supplier for normal purchases and other supplier for
urgent planning.
17. Click Save.
18. Remain in Part Maintenance.

Approved Supplier Maintenance


Use the Approved Suppliers option on the Part Maintenance Actions menu to establish approved suppliers
for a part, and, if applicable, the customer associated with this supplier. This customer is only linked to the selected
part within this approved supplier entry.

Workshop - Designate Approved Suppliers


Designate A-Z Metals and ABC Metals as approved suppliers for the part you created in the Create a Purchased
Part workshop.
1. From the Actions menu. select Approved Suppliers.
2. From the New menu, select New Approved Supplier.
3. In the Supplier field, search for and select A-Z Metals.
4. In the Part field, verify that BR-XXX (where XXX are your initials) appears as the default.
5. Click Save.
6. From the New menu, select New Approved Supplier.
7. In the Supplier field, search for and select ABC Metals.
ABC Metals appears in the Name field.
8. In the Part field, verify that BR-XXX (where XXX are your initials) appears as the default.
9. Click Save.

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10. Close Approved Supplier Maintenance.


11. Remain in Part Maintenance.

Workshop - Create a Multiple UOM Part


In this workshop, create a new part for machine shop oil that is purchased in box increments and used by a single
can.
1. From the New menu, select New Part.
2. Enter the following information (where XXX are your initials):
Field

Data

Part

XXX-Case

Description

XXX Machine Shop Oil

Type

Purchased

UOM Class

Counted

Inventory UOM

EA

Sales UOM

EA

Purchasing UOM

BX

Sales Unit Price

7.50

Class

Shop Supplies

Track Multiple UOMs

Select

The Track Multiple UOMs check box specifies if inventory balances for this part should be stored in a single
base unit of measure (for example, Each), or if the Epicor application should store and track inventory
balances for the part in multiple units of measure (for example, Each, Feet, Inches). The default value for
this check box is cleared.
Important Do not skip the Track Multiple UOMs check box selection for this workshop. It is important
that you select the Track Multiple UOMs check box as this will affect how the Epicor application stores
inventory for this part. This check box allows you to store inventory with multiple UOMs. You can
select the check box for any part at any time. Once you select the check box, you can clear it only if
no inventory balances exist on the part. This check box is not available for use for parts flagged as
serial tracked.

3. Click Save.
4. From the New menu, select New Warehouse.
5. Navigate to the Part > Sites > Warehouses > Detail sheet.
6. In the Warehouse field, select XXX Warehouse (where XXX are your initials).
7. Click Save.
8. In the Part Maintenance tree view, select the XXX Warehouse warehouse you just added.

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9. Navigate to the Part > Sites > Warehouses > Primary Bin sheet.
10. In the Bin field, search for and select bin XXX-Bin (where XXX are your initials).
11. Click Save.
12. Navigate to the Part > Sites > Detail sheet.
13. In the Primary Warehouse field, search for and select XXX Warehouse.
14. In the Min On-Hand field, enter 5.
15. In the Max On-Hand field, enter 20.
16. In the Safety Stock field, enter 2.
17. Select the Re-Order to Max check box.
18. In the Purchasing section, in the Lead Time field, enter 5.
19. In the Purchasing section, in the Supplier field, search for and select Gecco Steel.
20. Click Save.
21. Exit Part Maintenance.

Part Tracker
Use the Part Tracker to access current information on parts in the database. This includes information such as
revisions, on-hand quantities, costs, locations, inspection, and planning data.
You can use the Part Search feature to pull multiple part records into the Part Tracker. The tracker displays only
one part at a time. You cannot add or edit records in this tracker.
Numerous sheets are available in the Part Tracker. Many of them are read-only versions of sheets that display in
Part Maintenance. The Part Tracker also pulls in Quality Assurance information for the part.
Menu Path
Navigate to this program from the Main Menu:
Executive Analysis > Trackers > Part Tracker
Material Management > Inventory Management > General Operations > Part Tracker
Material Management > Purchase Contracts Management > General Operations > Part Tracker
Material Management > Purchase Management > General Operations > Part Tracker
Material Management > Shipping / Receiving > General Operations > Part Tracker
Material Management > Supplier Relationship Management > General Operations > Part Tracker
Production Management > Engineering > General Operations > Part Tracker
Production Management > Job Management > General Operations > Part Tracker
Production Management > Material Requirements Planning > General Operations > Part Tracker
Production Management > Quality Assurance > General Operations > Part Tracker
Production Management > Scheduling > General Operations > Part Tracker
Sales Management > Configurator Management > General Operations > Part Tracker

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Sales Management > Customer Relationship Management > General Operations > Part Tracker
Sales Management > Order Management > General Operations > Part Tracker
Sales Management > Quote Management > General Operations > Part Tracker
Service Management > Field Service > General Operations > Part Tracker
For CRM users, the Main Menu appears as:
Customer Relationship Management > Configurator Management > General Operations > Part Tracker
Customer Relationship Management > Sales and Marketing Management > General Operations > Part Tracker
Customer Relationship Management > Order Management > General Operations > Part Tracker
Customer Relationship Management > Quote Management > General Operations > Part Tracker

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Daily Inventory Processing

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Daily Inventory Processing


This section of the course reviews inventory transaction processing that takes place during a typical work day.
These transactions include adding and removing items from inventory using processes in the Epicor application.
Quantity Adjustments
You may have to adjust on-hand inventory quantities for part master records either up or down to account for
certain inventory discrepancies or to establish initial inventory balances.
UOM Split/Merge
Inventory quantities expressed in a specific unit of measure (UOM) for a part can be split into one or more alternate
units. Conversely, inventory quantities expressed in several alternate UOMs can be merged into a single UOM
quantity for parts for which the Track Multiple UOMs check box is selected in Part Maintenance
Issue Miscellaneous Material
Miscellaneous parts can be issued from inventory for non-production purposes (for example, for use as a sample
in a trade show).
Issue Materials to Jobs
Stocked material has to be issued to the job that requires it for production. This process is handled on a part-by-part
basis for an assembly or through a mass issue process for multi-level assemblies.
Inventory Returns
Material or assemblies issued from inventory may need to be returned to stock for whatever reason. The return
transaction adjusts on hand quantities as well as inventory values based.
Inventory Transfer
Materials can be moved (transferred) from one bin and to another within the same site.
Cycle and Physical Counting
Cycle Count refers to a method of counting your inventory items. You can either count all items every time you
do a physical inventory count (full physical), or you can periodically count various items (cycle count).
Note Cycle counting functions in the application are based on the selection and counting of a specific
number of ABC-coded parts, typically on a daily basis.

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Quantity Adjustments
Use Quantity Adjustments to adjust on-hand inventory quantities in part master record. You would use this
program on an exception basis to manually adjust inventory quantities to account for certain inventory discrepancies
or to establish initial inventory balances.
Quantity adjustments can be performed only for parts for which the Quantity Bearing check box has been
selected in Part Maintenance. . Adjustment transactions are generated to provide a full audit trail of all quantity
changes made in this program. Select Transaction Log from the Actions menu to review adjustment transactions.
Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > General Operations > Quantity Adjustment

Workshop - Quantity Adjustments


In this workshop, create initial inventory balances for the parts you created in the Workshop - Create Part Records,
and adjust the inventory quantity for an existing part.

Enter Initial Inventory Quantities


In this workshop, establish initial inventory balance quantities for each of the parts you created in Workshop Create Part Records.
Navigate to Quantity Adjustments.
Menu Path: Material Management > Inventory Management > General Operations > Quantity Adjustment
1. In the Part field, enter BR-XXX (where XXX are your initials) and press Tab.
2. In the Warehouse field, verify XXX Warehouse (where XXX are your initials) defaults.
3. in the Bin field, accept the default of XXX-Bin (where XXX are your initials).
4. In the Quantity field, enter 100.
5. If you set up English measurements in the previous Unit of Measure workshops, verify that XXX-PN (where
XXX are your initials) displays in the UOM drop-down to the right of the Quantity field. If you set up UOM
codes using Metric measurements, select XXX-LT (where XXX are your initials).
6. In the Reason field, select Add New Part.
7. In the Part field, enter XXX-Case (where XXX are your initials) and press Tab.
8. In the Warehouse field, verify XXX Warehouse (where XXX are your initials) defaults.
9. in the Bin field, accept the default of XXX-Bin (where XXX are your initials).
10. In the Quantity field, enter 100 and select a unit of measure of BX (Box) in the drop-down to the right.
11. In the Reason field, select Add New Part.

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12. Click the Adjust button.


13. Remain in Quantity Adjustments.

Adjust Miscellaneous Quantity


In this workshop, adjust a quantity for five pieces of the DIAMOND 8907 part, as they are scratched and unable
to be used.
1. In the Part field, enter DIAMOND 8907 and press Tab.
2. In the Quantity field, enter -5 (negative).
A decreased quantity is entered as a negative number to adjust the current on-hand quantity.
3. In the Reason field, select Scratches, Blemishes.
4. Click the Adjust button.
The on-hand quantity has decreased by five.
5. Remain in Quantity Adjustments.

Verify Quantity Adjustments in Part Transaction History Tracker


Using the Part Transaction History Tracker, verify the inventory balance transactions affected by your entries in
Quantity Adjustments.
1. Right click the Part field, then select Open With > Part Transaction History Tracker.
Part Transaction History Tracker displays.
2. In the Part field, enter BR-XXX (where XXX are your initials) and press Tab.
3. Click Retrieve to retrieve and display transaction history for the part.
In the Transaction History grid, verify that ADJ-QTY displays in the Type column and 100 displays in the
Quantity column. This indicates tan adjustment to the quantity of 100. If you are using Metric measurements
in the workshops, note that the Epicor application converted the 100 Litres you entered in Quantity
Adjustments to an on hand balance of 10,000, expressed in the base of unit of measure of Militres.
4. Remain in the Part Transaction History Tracker.
5. Repeat steps 1-3, but enter XXX-Case (where XXX are your initials) and press Tab.
In the Transaction History grid, verify that ADJ-QTY displays in the Type column. This indicates that it is an
adjustment to quantity type transaction. In the Quantity field, 2,400 displays because the base UOM is set
to EA. This is calculated for the conversion of 100BX to EA.
6. Repeat steps 1-3, but enter DIAMOND 8907 in the Part field, and press Tab.
In the Transaction History grid, verify that an ADJ-QTY displays in the Type column and -5 displays in the
Quantity column. This indicates an adjustment to quantity type transaction of -5. Not that the Running
Total column decreases from 50 to 45.
7. Exit Part Transaction History Tracker and Quantity Adjustments.

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UOM Split/Merge
Use Split Merge UOM to split an inventory quantity expressed in a specific unit of measure (UOM) into one or
more alternate units. You can also use this program to merge inventory quantities expressed in several alternate
UOMs into a single UOM quantity. It can only be used for parts for which the Track Multiple UOMs check box
is selected in Part Maintenance.
For example, for a Split UOM transaction, 100 units on a pallet be broken into one bag (two base units), one
box (four base units), or nine cases (10 base units each or 90 total).
Conversely, if your inventory is stored in bags and boxes, you can use the Merge option to merge them into
a single pallet of 100 base units.
When you save the transaction, the Epicor application uses the conversion factors defined in UOM Class
Maintenance to determine if the quantities selected for merging or splitting add up to the resulting UOM merge
or split quantity. Entering split or merge transactions has the net effect of zero on the total physical on-hand
inventory quantity for the part. The program updates two or more on-hand tracking part records and creates
STK-ADJ PartTran records to reflect the changes.
Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > General Operations > UOM Split/Merge

Workshop - Split Inventory


In this workshop, split a portion of the initial inventory balance quantity you created for the multiple UOM part
XXX-Case (where XXX are your initials) in Quantity Adjustments into multiple alternate units of measure (UOM).
You will split four boxes into a combination of Cases, Dozen packs and individual units.
Navigate to UOM Split/Merge.
Menu Path: Material Management > Inventory Management > General Operations > UOM Split/Merge
1. In the Part field, enter XXX-Case (where XXX are your initials) and press Tab.
2. In the Warehouse field, verify XXX Warehouse (where XXX are your initials) defaults.
3. In the Bin field, verify XXX-Bin (where XXX are your initials) defaults.
4. In the drop-down to the right of the Split field, select a unit of measure of BX (Box).
5. In the Split field, enter 4.
A quantity of 96EA displays in the This Transaction field. This is the four boxes you split from the original
100BX quantity. As you select the split quantities and units of measure, the quantity remaining to be split
displays in the Remaining Qty field.
6. In the On Hand Qty grid, in the Quantity column, enter 1 for CS (UOM).
7. In the On Hand Qty grid, in the Quantity column, enter 3 for DZ (UOM).
8. In the On Hand Qty grid, in the Quantity column, enter 12 for EA (UOM).

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Note that a quantity of zero displays in the Remaining Qty field. You successfully split four boxes into
quantities of Cases, Dozen packs and individual units. You cannot save split or merge transactions unless a
quantity of zero displays.
9. Click OK and remain in Split/Merge UOM.
10. Right click the Part field, then select Open With > Part Tracker.
The Part Transaction History Tracker displays.
11. Click Retrieve to retrieve and display transaction history for the part.
In the Transaction History grid, verify the STK-ADJ (stock to adjustment) type transactions that were
generated for the UOM split transactions you entered.
12. Exit the Part Tracker and UOM Split/Merge.

Issue Miscellaneous Material


Use Issue Miscellaneous Material to enter a miscellaneous issue of parts from inventory.
A transaction history record is created for the part. The transaction type is STK-UKN. For more information on
inventory transaction types, refer to the Inventory Transaction Types List within the Inventory Transactions
Technical Reference Guide.
Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > General Operations > Issue Miscellaneous Material

Workshop - Issue Miscellaneous Material


The Vice President of the Sales department needs a sample to take to a trade show he will attend this week.
After a quick check in the Part Tracker, he notes there is a sufficient quantity to take care of this request. In this
workshop, issue miscellaneous material.
Navigate to Issue Miscellaneous Material.
Menu Path: Material Management > Inventory Management > General Operations > Issue Miscellaneous
Material
1. In the Part field, enter BR-XXX (where XXX are your initials) and press Tab.
2. In the Quantity field, enter 1.
3. In the Reason field, select Marketing Trade Show Samples.
4. In the Warehouse field, select XXX-Warehouse (where XXX are your initials).
5. Verify that XXX-Bin (where XXX are your initials) default in the Bin field.
6. In the Date field, verify today's date defaults.
7. Click OK.

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8. Exit Issue Miscellaneous Material.

Receipt and Shipment Processing


The receiving process enables you to receive stock goods, manufacturing materials, or subcontract work back to
your location. The shipping process allows you to take existing inventory or manufactured products and distribute
them to customers or other facilities within your organization.

Receipt Processing
Use Receipt Entry to enter the receipt of all inventory and non-inventory materials, and subcontract parts.
Receipt line items are either purchase order receipts (recorded against a purchase order) or miscellaneous
receipts (material received that is not associated with a purchase order).
Receipt information updates the purchase order, if any, and creates transactions to update inventory or job
quantities and costs. Receipt entries also generate accounts payable invoice entries.
You use RMA Processing in place of Receipt Entry to receive parts returned by the customer.
Note This section of the Inventory Management course briefly covers receipt processing and its impact
on inventory processing. Shipment and receipt processing is covered in greater detail in the Shipping and
Receiving course.
Menu Path
Navigate to this program from the Main Menu:
Material Management > Shipping / Receiving > General Operations > Receipt Entry

Workshop - Receive a Purchase Order


Penn Hardware has shipped a large quantity of part 1032FW (Washer Flat 10/32"), which arrived at the shipping
dock. The remaining three items have been back ordered by the supplier. It is time to create a receipt for the first
portion of the purchase order.
Navigate to Receipt Entry.
Menu Path: Material Management > Shipping / Receiving > General Operations > Receipt Entry
1. From the New menu, select New Receipt.
2. In the PO field, enter 4132.
3. In the Packing Slip field, enter the same purchase order number and press Tab.
4. From the New menu, select New Stock Line.
The Stock > Detail sheet displays.
5. Click the PO/Line button and search for and select Line 1 for the purchase order.
Verify the Part field displays 1032FW and the Quantity field displays 98,100.
6. Select the Line Received check box and click Save.

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The green Received indicator displays.


7. Right-click the Part field and select Open With > Part Transaction History Tracker.
The Part Transaction History Tracker displays.
8. Click Retrieve to retrieve transaction history for the received part.
In the Transaction History grid, note the PUR-STK transaction created for the quantity you just received.
This indicates a purchase to stock transaction type.
9. Exit Part Transaction History Tracker but, remain in Receipt Entry for the next workshop.
Do not receive the other purchase order lines. These are used in the following workshop.

Workshop - Create a Mass Receipt


Penn Hardware just sent the remaining material for PO 4132. It consists of three different types of small hardware,
shipped in quantities of 10,000 each. These materials have just arrived at the shipping dock. It is time to create
a receipt for the remaining portion of the purchase order.
The Mass Receipt option allows you to receive multiple lines on a purchase order at one time and assumes the
lines are received complete. If some of the lines are not received complete, the listing allows changes to the
quantity.
Navigate to Receipt Entry.
Menu Path: Material Management > Shipping / Receiving > General Operations > Receipt Entry
1. From the New menu, select New Receipt.
2. In the PO field, enter 4132.
3. In the Packing Slip field, enter XXXX (where XXXX are the last four digits of your phone number) and press
Tab.
4. Click Save.
5. From the Actions menu, select Mass Receipt.
The Mass Receipts window displays.
6. Click the Select All button.
7. Click the Get All button.
8. Click Process.
9. Click Close.
10. Select the Received All check box.
The green All Received indicator displays.
11. Click Save.
12. To the Receipt is Compliant message, click OK.

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13. Exit Receipt Entry.

Shipment Processing
The shipping process allows you to take existing inventory or manufactured products and distribute them to
customers or other facilities within your organization. This process is structured to be a seamless method that
enables your product to reach customers and other facilities.
You use the following programs to ship inventory to your customers:
Customer Shipment Entry
Master Pack Shipment Entry
Miscellaneous Shipment Entry
Use Customer Shipment Entry to process customer shipments and update sales orders. You can either relieve
inventory or ship directly from a job. To do this, you create pack records. A pack record can contain one or more
detail lines that define the shipping quantities sent out with each pack record.
If a part ships from a sales order using Customer Shipment Entry, it is standard costed. The Epicor application
creates an STK-CUS type transaction and relieves inventory quantities in the designated ship location.
If shipped from the work-in-process (WIP) transaction (MFG-CUS), the Epicor application captures the standard
unit cost for the part rather than actual costs from the job. If there are variances between the standard cost
of the part and the actual costs of the job, a MFG-VAR transaction is also created for the remaining WIP
balances.
Note This section of the Inventory Management course briefly covers shipment processing and its impact
on inventory processing. Shipment and receipt processing is covered in greater detail in the Shipping and
Receiving course.
Menu Path
Navigate to this program from the Main Menu:
> Customer Shipment Entry-Load Planning
Material Management > Shipping / Receiving > General Operations > Customer Shipment Entry

Sales Order Pick List


Use the Sales Order Pick List to display open sales order releases that are due within the date range you select.
This report works much the same as the Job Pick List report for companies which are shipping from stock. It
provides a listing of parts to pull to fill a specific sales order.
The order information displays in a format you can use to pick the quantities to ship. This report also includes all
Pick List comments. The Sales Order Pick List only displays the quantities that have not been shipped yet. The
printed Release Qty is the open quantity; this is equal to the original release quantity less any quantity shipped
to-date. It includes Buy-to-Order parts but does not include drop shipment items.
Tip Release Quantity = Original Release Quantity - Quantity Shipped to Date
The Quantity on-Hand value also displays for your information.
Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > Reports > Sales Order Pick List

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Material Management > Shipping / Receiving > Reports > Sales Order Pick List
Sales Management > Order Management > Reports > Sales Order Pick List
For CRM users, the Main Menu appears as:
Customer Relationship Management > Order Management > Reports > Sales Order Pick List

Workshop - Ship a Sales Order


You need to ship ten units of part 8400S-616 (V-Block Mount Angle) need to Barriston Engineering. In this
workshop, record the shipment quantity and create a packing slip record.

Create a Pack ID
Navigate to Customer Shipment Entry.
Menu Path: Material Management > Shipping / Receiving > General Operations > Customer Shipment Entry
1. From the New menu, select New Pack.
2. Click Save.
The Pack ID number displays.

Create a Pack Line


1. From the New menu, select New Line.
The Lines > Customer Shipment Entry > Detail sheet displays.
2. In the Order Number field, enter 5186.
3. Click the Line/Rel button, search for and select Line 1 and Release 1 of the sales order, and click OK.
4. In the Our Ship Qty field, enter 10 displays.
If the Our Ship Qty field does not default with 10, enter 10 and press Tab.
5. Verify the Shipped Complete check box is selected.
The line status displays as Complete because enough on-hand quantity exists to ship the full line quantity.
Selecting the check box denotes that the shipment has fully shipped, the parts are no longer considered in
inventory and the shipment is available for invoicing.
6. In the first Warehouse field, verify Main displays.
7. Click the Bin button, then search for and select 01-02-02.
This is the warehouse bin in which the item you are shipping is stored.
8. Click Save.
9. Navigate to the Summary sheet.
10. Click Save.
11. Select the Shipped check box.

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This designates that the pack has been shipped.


12. Click Save.
13. Navigate to the Lines > Detail sheet.
14. Right-click the Part/Rev field and select Open With > Part Transaction History Tracker.
The Part Transaction History Tracker displays.
15. Click Retrieve to retrieve transaction history for the shipped part.
In the Transaction History grid, note the STK-CUS transaction created for the quantity you just shipped.
This indicates a stock to customer transaction type.
16. Exit Part Transaction History Tracker but, remain in Customer Shipment Entry.

Print a Packing Slip


1. From the Actions menu, select Print.
The Print Package Slip/Labels window displays.
2. Click Print Preview to preview the packing slip.
The Packing Slip Print window displays.
3. Review the packing slip and exit the Packing Slip Print and Print Packing Slip/Label windows.
The confirmation window displays.
4. To the Is this Packing Slip ready to Ship? message, click Yes.
5. To the Packing slip has been printed confirmation, click OK.
6. Navigate to the Summary sheet.
7. In the Status field, verify Shipped displays.
8. Click Save.
9. Exit Customer Shipment Entry.

Workshop - Review the Material Transaction Detail Report


Use the Material Transaction Detail Report to review the inventory transactions you entered in the previous
workshops.
Navigate to Material Transaction Detail Report.
Menu Path: Material Management > Inventory Management > Reports > Material Transaction Detail
1. Verify that the current date defaults in the From and To fields.
2. In the remainder of the Selection sheet, verify and accept all defaults.

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3. From the Standard toolbar, select Print Preview.


The Material Transaction Detail report displays.
4. After you complete your review, exit the Material Transaction Detail Report.

Issuing Materials to Jobs


Issuing Inventory Material is the process of moving inventory items from stock to the job.
Once a job is created you must satisfy the demand for material requirements. You order purchased materials and
receive either to the job or to stock - or as a miscellaneous item. Once received, all materials (purchased or
manufactured) are issued to the demand source individually (by part number) or through a mass issue based on
the job pick list.

Cut Lists Report


Use the Cut Lists Report to list the materials that are related to operations within a particular date range.
This report is used to inquire about the material required in a resource or resource group and can help in staging
similar material for manufacturing efficiency.
Menu Path
Navigate to this program from the Main Menu:
Production Management > Job Management > Reports > Cut List

Pick List for Jobs


Use the Pick List for Jobs to list material requirements for the jobs selected. You can include both inventory and
purchased materials. Inventory materials are listed in a format useful for entering issue quantities directly on the
report.
The Pick List for Jobs is a shopping list of the materials that need to be issued to the job. The pick list assists
warehouse personnel in locating and physically pulling the parts job assemblies require. The efficient use of pick
lists can maximize the speed with which parts are selected to complete a job or job assembly.
Use the Selection sheet to select the report parameters. Use the Filter sheet(s) to select the specific records to
include on the report. For more information, refer to the Filters Overview topic in the Application Help.
Important For more information on how to review any report status you print, preview, or generate, refer
to the System Monitor Overview topic in the Application Help.
Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > Reports > Job Pick List
Material Management > Shipping / Receiving > Reports > Job Pick List
Production Management > Job Management > Reports > Job Pick List

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Workshop - Create a Job Picklist


You create and review the Job Pick List Report to quickly identify the required materials. You include the purchased
materials in the list of material requirements for this job.
Navigate to Job Picklist.
Menu Path: Material Management > Inventory Management > Reports > Job Pick List
1. Navigate to the Filter > Job sheet.
2. Click the Job button and search for and select the job 2301.
3. Navigate to the Selection sheet and select the Include Purchased Materials check box.
4. From the Standard toolbar, select Print Preview.
The Job Pick List report displays.
5. Review the Job Pick List Report for job 2301.
6. Close the Job Pick List Report and exit Job Pick List for Jobs.

Issue Material
Use Issue Material to issue material from inventory to a job. This program issues material to a job one part at
a time. To issue all required parts to a job at the same time, use Mass Issues to Manufacturing.
When you issue material to a job, several events occur:
The IssuedQty and TotalCost values on the job material or assembly record update with the quantity issued
and the extended cost. Extended Cost is calculated as the issue quantity multiplied by the current inventory
Average, Standard, or Last unit cost (depending on the inventory costing method).
The On Hand quantity and the Allocated quantity for the part in the part master file are reduced by the
quantity issued.
A transaction history record is created for the part. The transaction type is STK-MTL (job material issue).
Important To use the Manufacturing Execution System (MES) to issue job material, the Advanced Material
Management (AMM) license must be installed in the Epicor application. Once you install this license, you
can define shop employees as Material Handlers in Shop Employee Maintenance; these users can then
issue or move material on the manufacturing center.
Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > General Operations > Issue Material
Service Management > Maintenance Management > General Operations > Issue Material

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Workshop - Issue Job Material


The Job Pick List Report viewed in the Workshop - Review the Job Pick List Report for the job 2301 indicates the
demand for part DCD-100-SP. In this workshop, issue material to the job by the individual material requirements.
Important An Advanced Material Management (AMM) license must be installed for proper access to the
To Warehouse and To Bin fields in Issue Material. If it is not, warehouse and warehouse bin numbers
appear in each respective field, but the fields themselves are disabled and cannot be accessed. When this
occurs, an Issue Material error appears when you attempt to save the transaction. The Application help for
Issue Material contains a published workaround to use if this occurs.
Navigate to Issue Material.
Menu Path: Material Management > Inventory Management > General Operations > Issue Material
1. In the Job field, enter 2301 and press Tab.
2. In the Assembly field, accept the default value of 0.
3. In the Mtl field, select 10.
4. In the Quantity field, enter 200.
5. Click OK.
6. Exit Issue Material.

Mass Issues to Manufacturing


Use Mass Issues to Manufacturing to quickly issue all planned materials to a job, rather than enter each
transaction individually.
The main advantage of Mass Issue to Manufacturing is that it issues material to all subassemblies at the same
time. Part transactions generated through this program reduce inventory quantities and post material costs to
jobs. This program is useful if your material estimates are accurate.
After you select the parts listed in the Pick List for Jobs report, they can be issued from inventory to the job or
assembly that requires the material. You can do this line by line or with the mass issue function.
When jobs have several raw material requirements, you can use the mass issue function to expedite the issuing
process. The mass issue function works well with job materials not controlled by serial numbers. If the job calls
for lot-tracked or dimension-tracked material, select the appropriate lot number or dimension code when you
process the mass issue. You will receive prompt messages when you save the transaction.
Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > General Operations > Mass Issue to Mfg
Service Management > Field Service > General Operations > Mass Issue to Mfg.

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Workshop - Issue Material for a Multi-Level Part


You want to mass issue material for a multi-level frame assembly (DCD-200-ML) for job 2042. Most inventory
items are issued from stock one assembly at a time. If the finished good is a multi-level assembly, materials can
be issued to all sub-assemblies at once.
Navigate to Mass Issue to Manufacturing.
Menu Path: Material Management > Inventory Management > General Operations > Mass Issue to Mfg
1. In the Job field, enter 2042 and press Tab.
2. In the Assemblies grid, in the Assembly column, select assembly 0.
This assembly refers to the DCD-200-ML part.
3. Select the Include Subassemblies check box.
4. Click the Issue button.
The Issue > List sheet displays.
5. Click Issue All.
6. Click OK.
7. Exit Mass Issue to Manufacturing.

Issue Assembly
Use Issue Assembly to issue an assembly from inventory to a job.
Assemblies can be issued when the job assembly has specified a pull quantity from stock. Because the demand
is for a sub-assembly part, it is different than a typical material requirement. Some of the quantity will be
manufactured through a job, while the rest of the quantity will be pulled from stock. This stock quantity may be
the result of overproduction on another job.
When you issue an assembly to a job, these events occur:
The IssuedQty and TotalCost values on the job assembly record are updated with the quantity issued and
extended cost. Extended Cost is calculated as the issue quantity times the current inventory Average, Standard
or Last unit cost (depending on the inventory costing method).
The Onhand quantity and Allocated quantity for the part in the part master file are reduced by the quantity
issued.
Also, a transaction history record is created for the part. The inventory transaction type is STK-ASM (job
assembly issue). For more information on inventory transaction types, refer to the Inventory Transaction Types
List within the Inventory Transactions Technical Reference Guide.
Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > General Operations > Issue Assembly

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Receiving Completed Jobs


Once you issue materials to a job, shop employees work on the operations, and you record labor against these
operations, you then finish the production cycle by indicating when production is complete and when the job is
finally finished, or closed.
After you complete the manufacture of items on the job, you can move the completed part quantities to inventory,
or optionally, to another job. You can also move salvaged materials from a job. Salvaged materials are entered
as inventory receipt transactions and reduce the material cost against specific jobs, or to salvage.
Note Refer to the Job Management course for detailed information about creating jobs, reporting
operations completions, labor and other aspects of job management.

Job Receipt to Inventory


Use Job Receipt to Inventory to enter the receipt of manufactured parts into inventory.
After you complete the receipt, the Job Tracker view of the parent job displays a transaction code of MFG-STK
(Manufacturing Receipt to Stock).
When you receive manufactured parts to inventory, several events occur. The on-hand quantity for the part in
the part master file is updated, and the costs are updated. Also, a transaction history record with the job reference
is created for the part.
You do not have to receive parts to inventory before you ship them; you can ship directly out of Work in Process
(WIP). Only receive items to inventory if you are building standard products, or if you have overruns or spares
that you are not able to ship right away.
Menu Path
Navigate to this program from the Main Menu:
Material Management > Data Collection > Handheld > Material Handling > Job Receipt to Inventory
Production Management > Data Collection > Handheld > Material Handling > Job Receipt to Inventory
Important This program is not available in the Epicor Web Access.

Workshop - Receive Completed Job Quantities to Inventory


1500 units of IBM-200-D have been completed on Job 2212. The completed units have passed post-production
inspection and need to be moved to the Finished Goods area for eventual shipment to customers.
Navigate to Job Receipt to Inventory.
Menu Path: Material Management > Inventory Management > General Operations > Job Receipt to Inventory
1. In the From Job field, enter 2212 and press Tab.
The default inventory details populate based on the part number on the job.
2. In the Quantity field, enter 1500.
This is the completed quantity you are moving from the Production Floor to Finished Goods.
3. Review the warehouse and bin location defaults in the remaining fields.

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4. Click OK.
5. Right click the Part field, then select Open With > Part Transaction History Tracker.
The Part Transaction History Tracker displays.
6. Click Retrieve to retrieve and display transaction history for the part.
In the Transaction History grid, verify that a MFG-STK type transaction for a quantity of 1500 displays.
This indicates a manufacturing receipt to stock transaction type.
7. Exit the Part Transaction History Tracker.
8. Exit Job Receipt to Inventory.

Job Receipt to Job


Use Job Receipt to Job to enter the receipt of manufactured parts to another job.
After the receipt is completed, the Job Tracker view of the parent job displays a transaction code of MFG-WIP
(Manufacturing Receipt to Job).
Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > General Operations > Job Receipt to Job

Job Receipt to Salvage


Use the Job Receipt to Salvage program to report receipt of salvaged materials from a job. Salvaged materials
are entered as inventory receipt transactions and reduce the material cost against specific jobs.
Menu Path
Navigate to this program from the Main Menu:
Material Management > Data Collection > Handheld > Material Handling > Job Receipt to Salvage
Production Management > Data Collection > Handheld > Material Handling > Job Receipt to Salvage
Important This program is not available in the Epicor Web Access.

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Job Tracker
Use the Job Tracker to review current information about a selected record. The Job Tracker displays only version
of the primary entry program.
Menu Path
Navigate to this program from the Main Menu:
Executive Analysis > Trackers > Job Tracker
Material Management > Inventory Management > General Operations > Job Tracker
Material Management > Purchase Contracts Management > General Operations > Job Tracker
Material Management > Purchase Management > General Operations > Job Tracker
Material Management > Shipping / Receiving > General Operations > Job Tracker
Material Management > Supplier Relationship Management > General Operations > Job Tracker
Production Management > Job Management > General Operations > Job Tracker
Production Management > Material Requirements Planning > General Operations > Job Tracker
Production Management > Quality Assurance > General Operations > Job Tracker
Production Management > Scheduling > General Operations > Job Tracker
Sales Management > Customer Relationship Management > General Operations > Job Tracker
Sales Management > Order Management > General Operations > Job Tracker
Sales Management > Quote Management > General Operations > Job Tracker
Service Management > Field Service > General Operations > Job Tracker
For CRM users, the Main Menu appears as:
Customer Relationship Management > Sales and Marketing Management > General Operations > Job Tracker
Customer Relationship Management > Order Management > General Operations > Job Tracker
Customer Relationship Management > Quote Management > General Operations > Job Tracker

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Inventory Returns
Material or assemblies issued from inventory may need to be returned to stock for several reasons. The return
transaction adjusts on-hand quantities as well as inventory values based.
Note Returns are not the same as quantity adjustments. A return is the reverse transaction for something
that was issued out of inventory. A quantity adjustment is made to correct an inventory count.

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Return Material
Use Return Material to return material from a job to inventory.
When you return material from a job, several events occur:
The IssuedQty and TotalCost values on the job material or assembly record are updated with the quantity
returned and extended cost.
Extended Cost is calculated as the returned quantity times the current inventory Average, Standard or Last
unit cost (depending on the inventory costing method).
The Onhand quantity and Allocated quantity for the part in the part master file are increased by the quantity
returned.
A part transaction record is created for the part. The transaction type is MTL-STK (job material return). For
more information on transaction types, refer to the Inventory Transaction Types List within the Inventory
Transactions Technical Reference Guide.
Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > General Operations > Return Material

Workshop - Return Items to Stock


The material 516X075B issued previously to the job 2104 was over-issued. In this workshop, return job material
back to stock.
Navigate to Return Material.
Menu Path: Material Management > Inventory Management > General Operations > Return Material
1. In the Job field, enter 2104 and press Tab.
2. In the Assembly field, accept the default value of 0.
3. In the Mtl field, select 10.
4. In the Quantity field, enter 200.
The quantity issued displays in the Previously Issued field. The job only required a quantity of 400 and
therefore the return quantity is 200.
5. In the Warehouse field, accept the default warehouse.
6. In the Bin field, accept the default bin.
7. Click OK.
8. Exit Return Material.

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Return Miscellaneous Material


Use Return Miscellaneous Material to enter a miscellaneous return of parts to inventory.
A transaction history record is created for the part. The transaction type is STK-UKN, which indicates the transaction
is a miscellaneous issue of stock. For more information on inventory transaction types, refer to the Inventory
Transaction Types List within the Inventory Transactions Technical Reference Guide.
Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > General Operations > Return Miscellaneous Material

Return Assembly
Use Return Assembly to return an assembly from a job to inventory.
When you return an assembly from a job, several events occur:
The IssuedQty and TotalCost values on the job assembly record are updated with the quantity returned and
extended cost.
Extended Cost is calculated as the return quantity times the current inventory Average, Standard or Last unit
cost (depending on the inventory costing method).
The Onhand quantity and Allocated quantity for the part in the part master file are increased by the quantity
returned.
A part transaction record is created for the part. The transaction type is ASM-STK (Job Assembly Return). For
more information on inventory transaction types, refer to the Inventory Transaction Types List within the
Inventory Transactions Technical Reference Guide.
Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > General Operations > Return Assembly

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Inventory Transfer
Use Inventory Transfer to enter inventory transfer transactions within the same site. These transactions track
the movement of inventory parts from one bin and to another.
Important If you need to transfer inventory between sites, you must use Transfer Order Entry.

Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > General Operations > Inventory Transfer

Workshop - Transfer Parts


In storing the EAD-400-RED part, the bin cannot hold another 500 pieces. Since you need to store all 500 parts
together, another bin is selected. Therefore, the parts must be transferred. In this workshop, transfer 500 pieces
from one bin to another.
Navigate to Inventory Transfer.
Menu Path: Material Management > Inventory Management > General Operations > Inventory Transfer
Important This workshop can be performed on a shared database as long as there is on-hand quantity
available. If there is no on-hand quantity available, an adjustment needs to be made in order to continue.
1. In the Part field, enter EAD-400-RED and press Tab.
2. In the Quantity field, enter 500.
3. In the From Location pane, in the Bin field, verify 01-01-01 defaults.
4. In the To Location pane, in the Bin field, search for and select 01-01-02.
5. Click Transfer.
6. Exit Inventory Transfer.

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Cycle and Physical Counting


The Cycle Counting and Physical Counting functions in the Epicor application allow for inventory error
identification, analysis, and resolution. These functions process and manage inventory counting conducted on a
cyclical basis, and also handle single physical counts conducted for all parts within a specified warehouse. To
meet the needs of managing and controlling inventory, the cycle counting module contains extensive functionality
and features used for:
Detailed audit control over the selection of items to be counted.
Controlling the frequency by which items are counted.
Tracking, recording, and review of variances for the items counted.
Cycle counting functions in the Epicor application are based on the selection and counting of a specific number
of ABC-coded parts, typically on a daily basis. High value, fast moving parts are normally counted on a more
frequent basis, while low value, slow moving parts are counted less frequently. ABC coding in individual part
records can be automatically updated based on specified stock usage percentages or manually entered and locked
to further automate update.
Note The term ABC Code refers to an alphabetical categorization of inventory based on a combination
of inventory usage and valuation.
The Epicor application allows for entry of a cascading series of control parameters that can be defined at the
part/warehouse, warehouse, part/site, site configuration and ABC code levels. It uses these user-defined control
parameters for both cycle and full warehouse physical inventory counts. They include:
Default cycle count selection methods.
Default stock percentages used to assign ABC codes to inventory items by usage.
Default cycle count intervals (in days) for A, B, and C-coded inventory items.
Allowable default percent, quantity tolerance, value and quantity adjustment percentages for A, B, and
C-coded inventory items or for selected items in a specific warehouse.
Specifying if inactive items, items with zero quantity-on-hand, obsolete items, or items with negative
quantity-on-hand should be excluded when selecting cycle items for a specific warehouse.
Note The cycle counting and physical counting functions in the Epicor application ignore parts stored in
managed inventory bins. Managed inventories are those parts that are located in non-standard bins that
have been designated as customer-owned or supplier-owned in Warehouse Bin Detail.
The Epicor application uses these quantity, percentage, value and quantity adjustment parameters to determine
if a part is out-of-tolerance. It does this by calculating the difference between pre-count snapshot and counted
quantities for a cycle part, and then comparing this difference to the appropriate tolerance factors. Out of
tolerance parts display on variance reports. User-defined Count Discrepancy Reason (CDR) codes must be entered
to specify the reasons why count quantities are out of tolerance for counted parts (pilferage, breakage, original
count incorrect, lot expired).
Business Scenario
ABC Aeronautics conducts daily cycle counts of a specific number of ABC-coded parts to manage inventory.
The following workshops demonstrate how ABC Aeronautics defines control parameters (such as ABC codes,
cycle periods and schedules) before using Cycle Count functionality, and the cycle counting processes they use
once the control parameters are defined.

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Application Setup
Before using the Cycle Count and Physical Count functions, you must define control parameters and perform
certain tasks.
Note This course only focuses on defining cycle count parameters on the ABC Code Maintenance level.

ABC Code Maintenance


Use ABC Code Maintenance to define ABC codes used to classify parts in inventory based on usage and cost
criteria. At least one ABC code must be set up in order to perform cycle count processing in the Epicor application.
ABC Parameters
Parameter values for the Cycle Counting and the Variance Tolerance sections establish a company's global values
for each ABC code. Parameter values for Cycle Counting are divided into two sections - Cycle Count and Value
Tolerances.
Cycle Count Section
The options in this section determine how to handle the selection of parts within a defined ABC.
Exclude from Cycle Count - This check box designates if parts containing the ABC code specified in the
ABC Code field are only counted during physical inventory and excluded from selections for cycle counting
in this warehouse.
Stock Valuation Percent - This field is used by Calculate ABC Codes to determine what ABC code is assigned
to a part/warehouse record.
Count Frequency - This field designates how often parts with this ABC classification code are counted.
Express ABC Codes in days. The application converts an entry in number of days, to represent a number of
months (if desired). For example, ABC Code A should reflect a count performed monthly. The count frequency
would be 30 (days) to represent monthly.
Variance Tolerances Section
The tolerances established in this section are used to filter parts on the variance reports. A part does not display
on a variance report if it is within the tolerance defined. There are three tolerance parameters available:
Percentage Tolerance
Quantity Tolerance
Value Tolerance
Note Part/site count parameters established on the Site Configuration Control > Modules > Inventory
Management > Cycle Count > Abc Codes > Detail sheet override the default settings specified at the
ABC classification code level in ABC Code Maintenance. However, the application automatically overrides
count parameters specified at the site level with any corresponding settings using the following hierarchy:
Part Maintenance: on the Part > Sites > Warehouses > Cycle Count sheet
Warehouse Maintenance: on the Cycle Count/Physical Inv > ABC Codes > ABC Code Detail sheet
Part Maintenance: on the Part > Sites > Cycle Count sheet
Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > Setup > ABC Code

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Workshop - Review Existing ABC Codes


Before you start the cycle counting process, you must define the ABC codes used to classify parts in inventory.
In this workshop, review the existing ABC codes and verify the stock valuation percentage and count frequency
information.
Navigate to ABC Code Maintenance.
Menu Path: Material Management > Inventory Management > Setup > ABC Code
1. Click the ABC Code button.
The ABC Code Search window displays.
2. Click Search.
3. Click Select All, and click OK.
4. Using the tree view, review the following information:
ABC Code

Stock Valuation Percent

Count Frequency

80

30

95

90

100

365

5. Exit ABC Code Maintenance.

Cascading Count Parameters


The Epicor application allows for entry of a cascading series of control parameters that can be defined at the
part/warehouse, warehouse, part/site, site configuration and ABC code levels. It uses these user-defined control
parameters for both cycle and full warehouse physical inventory counts.
Use the Part Maintenance > Part > Sites > Warehouses > Cycle Count\Physical Inv sheet to enter count
parameters for specific parts in specific warehouses. These parameters include setting ABC codes, specifying
cycle count intervals and quantity / quantity adjustment /percent / value tolerances. Part/warehouse count
parameters established in this sheet override corresponding count settings specified:
At the warehouse level in the Warehouse Maintenance > Cycle Count/Physical Inv > Cycle Count Detail
sheet. This defines default cycle and physical inventory count selection parameters for the warehouse. Use
the ABC Code sheet to specify ABC code count intervals and quantity/percent tolerances for the warehouse.
At the part/site level in the Part Maintenance > Part > Sites > Cycle Count\Physical Inv sheet. This defines
count parameters for specific parts in specific sites. These parameters include specifying quantity, quantity
adjustment, percent and value tolerances.
At the site configuration level in the Site Configuration > Modules > Inventory Management > Cycle
Count\Physical Inv sheet. This defines default cycle and physical inventory count selection parameters for
the site. Use the ABC Code sheet to specify ABC code count intervals and quantity/percent tolerances for the
site.
At the ABC classification code level in the ABC Code Maintenance program. This defines ABC codes used
to classify parts in inventory based on usage and cost criteria. At least one ABC code must be set up in order
to perform cycle count processing in the Epicor application.

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Calculate ABC Codes


Use Calculate ABC Codes to perform warehouse or site-specific stock valuation calculations, produce a report
with suggested ABC code assignments and (optionally) assign ABC codes to part records in the warehouses
associated with specified sites. You normally run this function prior to processing cycle and physical inventory
counts. If you do not use cycle counting for inventory count processing, you do not need to run this function.
This program (optionally) assigns ABC coding to parts by descending level of usage, based on stock valuation in
a user-specified historical usage period. These classifications indicate that a small percentage of the items usually
represent the bulk of the inventory cost. This is known as Pareto's law or the 80/20 rule. Class A normally includes
items with the highest requirements value, Class B a lower value, and Class C, with the least value. Refer to ABC
Code Assignment and Stock Valuation Calculations for specific details on how the program assigns ABC codes
to part/warehouse records. If required, you can use the Parts Missing ABC Code Report before running this
program to view the part records that do not have assigned ABC codes.
Important ABC codes must be defined in ABC Code Maintenance before you run this program.

Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > General Operations > Calculate ABC Codes
Parts Missing ABC Code Report
Use Parts Missing ABC Code Report to view parts in warehouses associated with specified sites that are missing
an ABC code. If using cycle count functions in the Epicor application, all parts in a warehouse must contain an
ABC code.

ABC Code Assignment


If the Update ABC check box has been selected, Calculate ABC Codes assigns an ABC code to each part based
on the calculation parameters defined for the part and the criteria specified when running this program.
It updates individual part/warehouse records and assigns ABC codes only if the Manual ABC Code check box
has been cleared in the Part Maintenance > Sites > Warehouses > Cycle Count sheet for the specified
warehouse. For determination of what ABC code to assign to a part/warehouse record, Calculate ABC Codes
uses the Stock Valuation Percent setting defined for each ABC code when performing warehouse or site-specific
stock valuation calculations upon which ABC code assignment is based.

Stock Valuation Calculations


To determine what ABC code to assign to a part/warehouse record, Calculate ABC Codes uses the Stock
Valuation Percent setting defined for each ABC code when performing stock valuation calculations upon which
ABC code assignment is based.
The hierarchy used to retrieve the Stock Valuation Percent settings depends on whether the Warehouse stock
valuation % or Site stock valuation % option has been selected. If the Warehouse stock valuation % option
is selected, it uses the following hierarchy:
To retrieve the correct stock valuation percentage for each ABC code, the program first determines if the ABC
code has been defined (for the warehouse being processed) in the Warehouse Maintenance > Cycle
Count/Physical Inv > ABC Codes > ABC Code Detail sheet. If one has, the program retrieves the associated
stock valuation percentage.
If this override does not exist, the program then determines if the ABC code has been defined (for the site
with which the warehouse is associated) in the Site Configuration Control > Modules > Inventory

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Management > Cycle Count > Abc Codes > Detail sheet. If one has, the program retrieves the associated
stock valuation percentage.
If the ABC code has not been defined at the warehouse or site levels, the program retrieves the stock valuation
percentage defined for the ABC code in ABC Code Maintenance.
If the Site stock valuation % option is selected, it uses the following hierarchy:
To retrieve the correct stock valuation percentage for each ABC code, the program first determines if the ABC
code has been defined (for the site being processed) in the Site Configuration Control > Modules >
Inventory Management > Cycle Count > ABC Codes > Detail sheet. If one has, the program retrieves
the associated stock valuation percentage.
If the ABC code has not been defined at the site level, the program retrieves the stock valuation percentage
defined for the ABC code in ABC Code Maintenance.
Once the program has retrieved the correct stock valuation percentage, it calculates the total value for the part,
either by warehouse or by site, depending on if you have selected the Warehouse stock valuation % or Site
stock valuation % options. It does this by multiplying the part cost by the total quantity of each part in the
warehouse or site, based on the following criteria entered at runtime. It then ranks parts in the selected warehouse
or site by percentage of usage and dollar value:
Periods Of Historical Usage (Beginning and ending dates)
Current on hand inventory quantity balances
Projected future usage factors
Example
If 80.0 was specified as the stock valuation factor for ABC Code A, the Epicor application assigns Code A
to inventory items that represent 80% of the value of the total inventory in the warehouse or site. If 95.0
was specified as the stock valuation factor for ABC Code B, it assigns Code B to inventory items that
represent the next 15% of the value of the total inventory in the warehouse or site.
Note Calculate ABC Code does not assign an ABC code to a part record that is lower than the setting of
the Min ABC field defined in the appropriate setup program (see default hierarchy above).

Workshop - Calculate ABC Codes


Once the ABC codes are defined, the next step is to calculate the ABC codes. Any stock part that has the Update
ABC check box selected will have an ABC code assigned, based on the calculation parameters defined for the
part. In this workshop, calculate ABC codes but do not update part records.
Navigate to Calculate ABC Codes.
Menu Path: Material Management > Inventory Management > General Operations > Calculate ABC Codes
1. Navigate to the Filter sheet.
2. Click the Sites button.
The Site Search window displays.
3. Search for and select Main.
4. Navigate to the Selection sheet.
5. In the Historical Usage From field, select the first day of the current year.
This date is for the historical usage period used in stock valuation calculations.

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6. Verify the Include Projected Usage check box is selected.


7. In the Projected Usage Through field, verify today's date defaults.
This date is for the projected usage period used in stock valuation calculations.
8. Select the Include Current On-hand check box.
9. Clear the Update ABC Codes check box.
Note This check box denotes if part records should be updated with the calculated ABC codes. We
are skipping the update because the specific parts you will be cycle counting have already been ABC
coded; in your operations, you most often select this check box.

10. In the Schedule field, verify Now displays.


11. In the User Description field, enter XXX Report (where XXX are your initials).
12. From the Standard toolbar, click Generate Only.
13. From the File menu, click Print Preview to examine the generated report.
The Calculate ABC Codes Report is displayed.
14. Close the generated report.
15. Exit Calculate ABC Codes.

Count Discrepancy Reason Codes


When processing parts in a cycle or physical count, Count Discrepancy Reason Code Entry requires entry of
codes that denote reasons that parts are out of tolerance with respect to the actual physical count quantity and
perpetual inventory balance in the Epicor application. Define these codes as Inventory Adjustment codes in Reason
Code Entry, and select the Count Discrepancy Reason Code check box to designate each code for use in Count
Discrepancy Reason Code Entry.
To use reason codes, select the appropriate options in Company Configuration. Next, set up the codes in Reason
Code Maintenance and select the reasons in the following programs:
Count Discrepancy Reason Code Entry
Time and Expense Entry
Inventory Adjustment Entry
RMA Processing
RMA Dispositions
Opportunity/Quote Entry
Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > General Operations > Count Discrepancy Reason

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Workshop - Modify Discrepancy Reason Codes


When you complete a cycle count, you must enter reason codes for counted inventory items that are out of
tolerance. In this workshop, modify existing discrepancy reason codes.
Navigate to Reason Code Maintenance.
Menu Path: Material Management > Inventory Management > Setup > Reason Code
1. In the Reason Type field, select Inv. Adjustment.
2. In the Reason Code field, search for and select Cycle Count Variance.
3. In the tree view, highlight the reason code.
4. In the Detail sheet, in the Inventory Adjustment pane, select the Count Discrepancy Reason check
box.
5. Click Save.
6. Exit Reason Code Maintenance.

Initialize Last Cycle Count Dates


Use Initialize Last Cycle Count Dates to initialize the Last Cycle Count Date field in part records for selected
warehouses, prior to use of inventory count functions in the Epicor application.
When running the Perform Part Selection selection on the Cycle Count Schedule Maintenance Actions
menu, it uses the Last Cycle Count date, in conjunction with the cycle count interval factors defined for specific
parts, to calculate the dates on which individual parts should be reselected for cycle counting.
The Initialize Last Cycle Count Dates program assigns (and spreads) the last count dates for the selected ABC
items across the last x number of months, where x is the cycle count interval defined for the ABC code category
in ABC Code Maintenance. However, it uses as an override any part/warehouse parameters that have been
defined for the ABC code category in the Part Maintenance > Part > Sites > Warehouses > Cycle
Count\Physical Inv sheet, or part/site parameters that have been defined in the Site Configuration Control
> Modules > Inventory > Cycle Count/Physical Inv > ABC Code > Detail sheet.
Note This program should only be used when first implementing Cycle Counting capabilities. Once run,
this program should not be re-run once Cycle Counting has been implemented.
Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > General Operations > Initialize Last Cycle Count Date

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Cycle and Physical Count Processing


Cycle and Physical Count Processing includes performing operations on a periodic and daily basis.

Cycle Counts versus Full Physical Inventory Counts


The manner that you begin processing is dependent on whether you are performing a cycle count, or a full
physical inventory (wall-to-wall) count.
Cycle counting is a procedure in which a small subset of inventory, in a specific location (usually a warehouse),
is counted on a specified day or period of time; a "Cycle" is the period of time over which all items in inventory
are counted. If you are performing a single full physical inventory count in which you count all parts in a
warehouse, you first use the Initialize Physical Inventory program to initialize data and select the parts for
processing. After specifying the warehouses being counted, the Epicor application performs the following tasks:
For each selected warehouse, the Epicor application creates an internal warehouse count control record,
flagged as a full physical inventory count, and assigns a single cycle scheduled for the specified start date.
Selects all bins in the specified warehouse, and assigns parts for counting that meet the following criteria:
Parts are stocking, quantity-bearing (regularly stocked) items that are not defined as Kit type parts.
These are parts for which the Type field is not set to Sales Kit, the Non-Stocked Item check box has
been cleared, and the Quantity Bearing check box has been selected in the Part Maintenance > Part
> Detail sheet.
Note An Include Non-Stock check box in Initialize Physical Inventory can be used as needed to
designate if quantity-bearing parts that are flagged as non-stock should also be included in the
physical count.
An Include Zero check box can be used as needed to select parts with zero quantity on-hand balances.
Unlike cycle count cycles, you cannot add, delete or move parts assigned to the physical inventory cycle.
Note When performing full physical inventory counts, you skip the use of the Cycle Count Period Definition
and Cycle Count Schedule Maintenance programs. The remaining tasks you perform (generating tags,
entering count quantities, printing reports, accounting for discrepancies and posting counts) are essentially
identical to cycle count processing.

Cycle Count Period Definition


Use Cycle Count Period Definition to define cycle count periods used in Cycle Count Schedule Maintenance.
The cycle period includes a two-digit identification number (from 01 - 99) and specifies the year, start date and
end date for the cycle count period.
Cycle count periods can span any length of time (months, weeks, days) but should take place within the same
calendar year. When you use Cycle Count Schedule Maintenance to define cycle count schedules for your site,
select a cycle count period defined in Cycle Count Period Definition.
Example You can define period lengths based on how frequently you count parts, or the lowest value
you would want to use for count frequency. For example, if your lowest count frequency is monthly (for
example, 30/31 days), it makes sense to define monthly cycle count periods. However, if there are some
parts you want to count weekly or bi-weekly, you should define cycle count periods as weekly or bi-weekly.
Note Even though you can define cycle count periods in Cycle Count Period Definition with overlapping
dates, a part can only be assigned to one open cycle at a time in Cycle Count Schedule Maintenance. This

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happens even if different cycle schedules include the same date on which a part is due for counting; the
part would be selected for only one of the cycle schedules.
Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > Setup > Cycle Count Period Definition

Workshop - Define a Cycle Period


Once the ABC codes have been set up and calculated, the next step is to define the cycle count periods. In this
workshop, define a cycle period.
Navigate to Cycle Count Period Definition Maintenance.
Menu Path: Material Management > Inventory Management > Setup > Cycle Count Period Definition
1. Click New.
2. In the Year field, verify the current year defaults.
3. In the Description field, enter XXX-Period (where XXX are your initials).
4. In the Period Start field, select the date for the Monday next week.
5. In the Period End field, select the date for the Monday next week.
The period range is user-defined; in our workshop, we are defining a single-day period so all parts in the
training warehouse are selected for counting. In normal operations, this will probably represent a longer
period, usually a month.
6. Click Save.
7. Record the period number __________.
8. Exit Cycle Count Period Definition Maintenance.

Cycle Count Schedule Maintenance


Use Cycle Count Schedule Maintenance to create and maintain cycle count schedules. This includes selecting
the parts that will be cycle counts for a specific warehouse in a designated time period and year, based on the
selected production calendar.
After specifying a cycle period, year and production calendar, the program creates a default cycle schedule; the
default cycle count dates can then be modified as required. The individual cycles within the master periodic
schedule are independent of each other but multiple cycles can be conducted concurrently as necessary.
After modifying the generated cycle count schedule, select the parts being counted by running the Perform
Part Selection selection on the Actions menu.
The Epicor application uses the cycle count method (Random or Repetitive) defined for the specified warehouse
in the Warehouse Maintenance > Cycle Count\Physical Inv sheets to select and assign specific parts to
each cycle count sequence within the cycle period.
Prior to using this program, you must define cycle periods in Cycle Count Period Definition, and define count
parameters at the part/warehouse, warehouse, part/site, site configuration and ABC code levels.

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Note Even though you can define cycle count periods in Cycle Count Period Definition with overlapping
dates, a part can only be assigned to one open cycle at a time in Cycle Count Schedule Maintenance. This
happens even if different cycle schedules include the same date on which a part is due for counting; the
part would be selected for only one of the cycle schedules.
Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > General Operations > Cycle Count Schedule Maintenance

Perform Part Selection


After defining cycle count schedules, you use the Perform Part Selection option in the Cycle Count Schedule
Maintenance Actions menu for a specific cycle schedule:
While using this process, the Epicor application locks the cycle schedule record and prevents any further
maintenance in Cycle Count Schedule Maintenance while performing the actual cycle count selection processing.
The number of parts selected for each cycle displays on the Cycles sheet, and for each ABC code on the ABC
Qtys sheet.
After running this process, you can also view the selected parts on the Count Cycle Parts Selected Report.
This process uses one of the two following methods for cycle count item selection (as designated in the Cycle
Count Selection field at the warehouse or site configuration levels):
1.

Repetitive - This method selects items for cycle counting based on the cycle count intervals defined in the
Count Interval field (in order of precedence) at the part/warehouse, warehouse or site configuration levels.
It divides the selected items equally among the number of count cycles in the month.

2.

Random - This method randomly selects parts for cycle counting and uses an algorithm to randomly select
the items being counted, and divides this number among the specified cycle count cycle sequences defined
for the month/year.

Once you run the Perform Part Selection process:


You can no longer add cycles to, or delete cycles from, the warehouse schedule for this month/year.
The quantity in the Quantity to Select field in the Cycle Count Schedule Maintenance > ABC Qtys sheet
cannot be changed.
Part selection criteria cannot be changed in the Cycle Count Schedule Maintenance > Detail sheet.
The Epicor application flags the selected parts as being attached to a cycle count cycle; they are skipped for
any subsequent cycle count selection processing.
Parts can be added to the cycle sequence, moved to another cycle sequence, or removed from the cycle
sequence using the Cycle Count Part Selection Update program.
Note A part that has been inactivated (by selecting the Inactive check box in the Part Maintenance >
Detail sheet) cannot be selected for cycle counting (using the Perform Part Selection option on the Actions
menu in Cycle Count Schedule Maintenance), or manually added to an existing cycle count in Cycle Count
Part Selection Update. To cycle count an inactive part, you must first activate it by clearing the Inactive
check box. You can then select or manually add the item for cycle counting and perform all related
count-related activities. Once you do this, you then reselect the Inactive check box to inactivate the part.

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Workshop - Define a Cycle Schedule and Select Parts for Counting


In the previous workshop you defined the cycle count period. Now you have to define a cycle schedule for a
specific warehouse and cycle count period. In this workshop, define a cycle schedule for the Cycle Count
Warehouse and the cycle period you defined in the Workshop - Define a Cycle Period.
Navigate to Cycle Count Schedule Maintenance.
Menu Path: Material Management > Inventory Management > General Operations > Cycle Count Schedule
Maintenance
1. From the New menu, select New Schedule.
2. In the Warehouse field, select Cycle Count Warehouse.
3. In the Year field, verify the current year defaults.
4. In the Cycle Period field, select XXX-Period (where XXX are you initials).
5. Click the Calendar button, then search for and select D5H8.
6. In the remaining fields, accept the default values and click Save.
7. From the Actions menu, select Perform Part Selection.
The Parts Selected indicator displays.
8. Select the Cycles sheet to see the total number of parts assigned to each cycle per day.
9. Exit Cycle Count Schedule Maintenance.

Workshop - Add Parts to Cycle Count Schedule


After running Perform Part Selection in Cycle Count Schedule Maintenance, you decide you need to establish
two new part records, and then add them add to the cycle count schedule so they can be properly counted with
a formal audit trail.

Generate Tags
Use Generate Cycle Count Tags to generate count or blank tag records for a specific cycle in a specified warehouse.
It generates tag numbers for all parts that were previously assigned to the cycle sequence using the Perform Part
Selection option in the Cycle Count Schedule Maintenance Actions menu, or assigned to a physical count using
Initialize Physical Inventory. You must generate tags before you can start the count sequence using the Start
Count Sequence selection. To generate tags, navigate to Cycle Count Maintenance > Actions > Generate
Tags.
The Epicor application locks the cycle record and prevents any further maintenance of the specified cycle
sequence in Cycle Count Schedule Maintenance or Part Selection Update while generating tag records.
It uses the parts selected for the count cycle and generates one tag number for each part/bin/UOM/lot
combination associated with the parts/warehouse.
If the part is serial tracked, it generates one tag for each of the serial numbers for the part that have not been
voided or scrapped in the current warehouse, and with a serial status of Inventory. It assigns an identifying
tag number of n.1 (where n is a sequentially assigned counter number) to each cycle count tag.
It also sets the status of the cycle sequence to Tags Generated.

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If the Blank Tags Only check box has been selected, it generates blank tag records for number of tags
specified in the Number of Blank Tags field. Blank tags can be used to handwrite count quantities in the
event the count tags have been lost.
Note Count tags are not generated for items with zero on-hand inventory balances and for which a
primary bin has not been designated in the Part Maintenance > Sites > Warehouses > Bins sheet. If
you wish to generate tags for items with zero on-hand inventory balances, a primary bin must be designated
for the part.
Once count or blank tags are generated, you can use the Print Tags selection on the Count Cycle Maintenance
Actions menu to print the tags being used in your actual cycle or physical inventory counts.

Workshop - Generate Count Tags


Until now you have defined the cycle count sequence and cycle schedule so now you need to generate the tags
for the cycle period defined in the Workshop - Define a Cycle Period.
Navigate to Count Cycle Maintenance.
Menu Path: Material Management > Inventory Management > General Operations > Count Cycle Maintenance
1. Click the Cycle button.
The Count Cycle Search window displays.
2. In the Filters pane, in the Cycle Period field, select XXX-Period (where XXX are your initials) and click
Search.
3. In the Search Results grid, click the Cycle Sequence header one time.
The cycle sequences display starting with 1.
4. In the Search Results grid, select cycle sequence 1 for the cycle period created in Workshop - Define
Cycle Period and click OK.
5. In the Cycle Period field, verify XXX-Period (where XXX are your initials) displays.
6. From the Actions menu, select Generate Tags.
The Generate Count Tags window displays.
7. In the Number of Blank Tags field, enter 2.
The blank tags can be used by your cycle counters to fill in quantity information for the two new parts you
manually added to the count cycle; because you just created them in Part Maintenance, there are not as
yet any record perpetual inventory quantities for them.
8. Select the By Part / Bin ID / UOM / Lot Number sort sequence.
9. Click the Generate Tags button.
10. Click OK to confirm the first and last tags generated.
11. From the Actions menu, select Print Tags.
The Print Tags window displays.
12. In the Sheets or Tags field, verify Tags displays.

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13. Select the Print Blank Tags check box.


14. Click Print Preview.
15. Review the tags.
16. Close the Print Cycle Count Tags and Print Tags windows.
17. From the Actions menu, select Start Count Sequence.
The Cycle Count Status field changes to Count Started.
18. Click Save.
19. Exit Count Cycle Maintenance.

Count Tag Entry


Use Count Tag Entry to add or update the physical count information for count tags or sheets in a selected
cycle sequence. Open tags can be updated, and blank tags can be added only until the cycle sequence has been
posted using the Post Counts selection in the Count Cycle Maintenance Actions menu.
If the tag for which a count quantity is being entered was not originally generated as a blank tag, you cannot
change the displayed part number, bin, lot, UOM (unit of measure) code and serial number information. If you
are entering a count quantity for a blank tag, you can only change the UOM code if the Track Multiple UOMs
check box has been selected for the part in Part Maintenance in the Part > Detail sheet. Before entering count
quantities for a tag or sheet, you must:
Create a cycle count schedule in Cycle Count Schedule Maintenance.
Generate tags for the cycle sequence using the Generate Tags selection in the Count Cycle Maintenance
Actions menu.
Start the cycle sequence using the Start Count Sequence selection in the Count Cycle Maintenance Actions
menu.
Note Count or blank tags cannot be deleted or voided in Count Tag Entry. They can only be voided using
the Void Tags by Part or Void Blank Tags selections in the Count Cycle Maintenance Actions menu.
Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > General Operations > Count Tag Entry

Workshop - Count Tag Entry


Using the count tags generated in the previous workshop, your warehouse crew has just completed a physical
count of some of the parts and need to update count quantity information. In this workshop, update count
quantity information for count tags or sheets in your cycle sequence.
Navigate to Count Tag Entry.
Menu Path: Material Management > Inventory Management > General Operations > Count Tag Entry
1. Click the Cycle button, and search for and select the cycle period created in Workshop - Define Cycle
Period.

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2. Click the Tag button, and click Search.


The Count Tag Search window displays.
3. From the Search Results grid, select all the part numbers.
4. Click OK.
5. Navigate to the List sheet.
6. In the Count Tag List grid enter a Counted Qty and Counted By for all selected parts. Use the following
format (where XXX are your initials):
Part

Counted Qty

Counted By

DRPLT48125

10

XXX

DRPLT48250

50

XXX

DRPLT59125

95

XXX

DRPLT59250

94

XXX

7. Click Save.
8. Exit Count Tag Entry.

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Print Reports
Use the Actions menu in Count Cycle Maintenance to generate the reports after physical count information
has been entered.
You can generate the following reports:
Print Count Parts Not Posted Report
Print Unreturned/Voided Tags Report
Count Variance Calculation/Report
Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > General Operations > Count Cycle Maintenance

Print Unreturned/Voided Tags Report


Use the Print Unreturned/Voided Tags Report option from the Actions menu in Cycle Count Maintenance
to review open tags for which count quantities have not yet been entered for a cycle sequence using Count Tag
Entry or Count Entry (Handheld). You can also optionally include tags that have been voided using Void Tags
by Part and Void Blank Tags. All missing tags must be accounted for before the posting and closure of the
cycle sequence takes place using the Post Counts selection.

Count Variance Calculation/Report


Use the Count Variance Calculation/Report option from the Actions menu in Cycle Count Maintenance to
calculate and analyze variances between the per-count snapshot quantity and counted quantities for parts in a
count cycle for a specified warehouse, year, and cycle period. The report also calculates and updates tolerance
data used by the Post Counts selection when posting count quantities to inventory.
Running the Count Variance Calculation/Report is a mandatory step in the Cycle Counting process. When run,
the report automatically takes a snapshot of the tolerance levels for counted parts in the specified cycle, so that
the tolerance variance information on the report matches the criteria used for inventory updates when running
Post Counts. Count quantities cannot be posted for a part unless it has been properly processed by the Count
Variance Calculation/Report.

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Workshop - Print Reports


In this workshop, generate the Print Unreturned/Voided Tags Report and the Count Variance Calculation/Report.
Navigate to Count Cycle Maintenance.
Menu Path: Material Management > Inventory Management > General Operations > Count Cycle Maintenance
1. Click the Cycle button.
The Count Cycle Search window displays.
2. In the Filters pane, in the Cycle Period field, select XXX-Period (where XXX are your initials) and click
Search.
3. In the Search Results grid, click the Cycle Sequence header one time.
The cycle sequences display starting with 1.
4. In the Search Results grid, select cycle sequence 1 for the cycle period created in Workshop - Define Cycle
Period and click OK.
5. In the Cycle Period field, verify XXX-Period (where XXX are your initials) displays.
6. From the Actions menu, select Print Unreturned/Voided Tags Report.
Note If the Unreturned/Voided Tags Report message displays, click Yes to continue.
The Unreturned/Voided Tags Report window displays.
7. Accept all the provided defaults, and click Print Preview.
The Unreturned/Voided Tags Report displays.
8. Review and close the Unreturned/Voided Tags report.
9. Close the Unreturned/Voided Tags Report window.
10. From the Actions menu, select Count Variance Calculation/Report.
The Count Variance Report window displays.
11. In the Part Detail field, verify All Parts defaults.
12. Verify the Print Tag Detail check box is selected.
13. Click Print Preview.
The Count Variance Report displays.
14. Review and close the Count Variance Report.
15. Close the Count Variance Report window.
16. Remain in Count Cycle Maintenance.

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Perform Tag Maintenance


After entering the physical count in Count Tag Entry, use the Actions menu from Count Cycle Maintenance
to perform tag maintenance.
Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > General Operations > Count Cycle Maintenance

Generate Recount Tags


Use the Generate Recount Tags option from the Actions menu in Cycle Count Maintenance to generate
tags for parts that need a recount.
Use Generate Recount Tags to generate recount tags for parts in the specified cycle sequence that have been
flagged as out of tolerance by the Count Variance Calculation/Report but for which count discrepancy reason
codes have not been entered using the Count Discrepancy Reason Code Entry program.

Void Blank Tags


Use the Void Blank Tags option from the Actions menu in Cycle Count Maintenance to void all unused open
blank tags, or individual blank tags for a specified cycle sequence. Used blank tags (blank tags already assigned
to a part) can also be voided if the associated cycle item has not been flagged as Completed/Posted.
You can select multiple tag rows for void. Click the Void All Unused button to void all open blank tags not
assigned to a part, regardless of the rows that are currently selected, while the Void All Selected Tags button
voids all tags for rows currently selected. Once the tags are voided, the Epicor application sets the tag status to
Void, and removes the voided tags from the grid. Use the Deselect All button to clear all selections, while the
Select All button select all rows.

Workshop - Void Blank Tags


In this workshop, perform tag maintenance by voiding blank tags.
Navigate to Count Cycle Maintenance.
Menu Path: Material Management > Inventory Management > General Operations > Count Cycle Maintenance
1. Click the Cycle button.
The Count Cycle Search window displays.
2. In the Filters pane, in the Cycle Period field, select XXX-Period (where XXX are your initials) and click
Search.
3. In the Search Results grid, click the Cycle Sequence header one time.
The Cycle Sequence displays starting with 1.
4. In the Search Results grid, select cycle sequence 1 for the cycle period created in the Workshop - Define
Cycle Period and click OK.
5. From the Actions menu, select Void Blank Tags.
The Count Cycle Void Blank Tags window displays.

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6. Click the Select All button.


7. Click the Void Selected button.
The Blank Tags are removed from the list.
8. Close the Count Cycle Void Blank Tags window.
9. Click Save and remain in Count Cycle Maintenance.

Void Tags by Part


Use the Void Tags by Part to remove a part from a cycle if count tags or sheets have already been generated
using the Generate Tags selection.
The Void Tags by Part selection voids all cycle counts tags that have been generated in the specified cycle sequence
for the part, marks the part as voided and moves it to the next scheduled cycle for which the parts have already
been selected but for which tags have not yet been generated (if it exists). If more than one cycle exists that
meets these conditions, the cycle with the earliest scheduled date is used as the move-to cycle. If required, the
Cycle Count Part Selection Update program can then be used to remove the part from the specified moved-to
cycle.
If count tags have not yet been generated for the specified part, use Cycle Count Part Selection Update in place
of Void Tags by Part to remove the part from the cycle. The Void Tags by Part option cannot be used for parts
for which inventory adjustments have already been posted to inventory using the Post Counts selection. To void
a Tag by Part, access the Actions menu from Cycle Count Maintenance.

Workshop - Void Count Tag


Your cycle counting person was not able to count one of the parts assigned to the cycle count schedule. After
analysis, you decide to simply void the count tag.
1. In the Cycle Period field, verify XXX-Period (where XXX are your initials) displays.
2. In the Parts Selected grid, select DRPLT59375.
3. From the Actions menu, select Void Tags by Part. Click Yes when the confirmation dialog appears.
The Posting Status for the part changes to Voided.
4. Click Save.
5. Exit Count Cycle Maintenance.

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Count Discrepancy Reason Code Entry


Use Count Discrepancy Reason Code Entry to enter the reason codes for parts that are out of tolerance. These
codes denote the reasons for discrepancies between the actual physical count quantity for a part and the perpetual
inventory balance in the Epicor application.
Count Variance Calculation/Report in the Count Cycle Maintenance Actions menu evaluates each part within a
cycle sequence for out of tolerance quantity conditions. Inventory quantity adjustments cannot be posted for
these parts by the Post Counts selection in the Count Cycle Maintenance Actions menu until you enter a reason
code into Count Discrepancy Reason Code Entry. This allows parts to be held back from posting, pending further
investigation. You can also enter reason codes for parts that are within tolerance, but they are not required.
Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > General Operations > Count Discrepancy Reason

Workshop - Enter Discrepancy Reason Codes


In this workshop, you will select reason codes for the out-of-tolerance counted parts that you selected in the
Workshop - Count Tag Entry. These codes specify the reason why the quantity is out of balance for each of the
out-of-tolerance parts.
Navigate to Count Discrepancy Reason Code Entry.
Menu Path: Material Management > Inventory Management > General Operations > Count Discrepancy Reason
1. Click the Cycle button.
The Count Cycle Search window displays.
2. In the Search Results pane, select the cycle count for which you previously entered count quantities using
Count Tag Entry, and then click OK.
3. Click OK.
4. In the Parts Selected grid, in the Reason Code column, select the appropriate reason code that specifies
why the quantity is out of balance for each of the out-of-tolerance parts. Select Cycle Count Variance.
The Reason Code columns that are out of balance are for the parts selected in the Workshop - Count
Tag Entry and display in white.
5. Click Save.
6. Exit Count Discrepancy Reason.

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Inventory Management Course

Daily Inventory Processing

Post Counts
Use the Post Counts option from the Actions menu in Cycle Count Maintenance to post cycle count quantity
adjustments to inventory, and flag parts as completed for a cycle sequence. The Epicor application uses the date
entered into the Transaction Date field to determine the accounting period to use for any inventory adjustment
transaction postings.
With the Post Counts selection you can post inventory quantity adjustments once count quantities have been
entered into Count Tag Entry or Count Entry. Parts ready for posting must meet the following conditions:
Count quantities have been entered for the part into Count Tag Entry or Count Entry (Handheld).
It has been processed by the Count Variance Calculation/Report selection.
The final count for part is within tolerance, or a count discrepancy reason code has been entered for the part
into Count Discrepancy Reason Code Entry.
It does not post count quantities if the following conditions exist:
Unreturned tags exist for the part.
The part has been flagged as out of tolerance without entry of a corresponding count discrepancy reason
code into Count Discrepancy Reason Code Entry.
A warning message displays if Post Counts does not select any parts for posting for the specified cycle sequence.
It states that the Count Variance/Calculation Report must be run, after count quantities have been entered
for a part, before it can select any count quantities for that part for posting.

Count Processing
For parts that are ready for posting, the Post Counts selection performs the following tasks:
It determines the exact adjustment quantity and adjustment value.
It creates PartTran records if it posts count quantity adjustments to the inventory on-hand quantity for the
associated warehouse and updates serial number files as necessary.
It updates the Last Cycle Count date for each part in the selected cycle sequence.
It flags the associated part count detail and tag records with a posting status of Posted.
If at least one part is posted, it updates the cycle posting flag to reflect that posting is in process for the cycle
sequence.
When it posts the inventory count quantity adjustment, it updates the part transaction record with the
corresponding discrepancy reason code. If an adjustment for General Ledger (GL) was defined for the count
discrepancy reason code in Reason Code Maintenance, it uses that rather than the default company inventory
adjustment control GL account.
If all posting of all parts for the selected cycle sequence has been completed, it sets the cycle status to Complete,
and voids any unused blank tags.
It determines the accounting period to use for the register transactions based on the transaction date entered
in the Transaction Date field.
After posting is complete, it displays a message stating how many parts were posted and that processing for
the specified cycle sequence is now complete.

Workshop - Post Counts


Previously you entered discrepancy reason codes for the out-of-tolerance parts. In this workshop, review the
Count Variance Report and post the count results.
Navigate to Count Cycle Maintenance.

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Daily Inventory Processing

Inventory Management Course

Menu Path: Material Management > Inventory Management > General Operations > Count Cycle Maintenance
1. Click the Cycle button.
The Count Cycle Search window displays.
2. In the Filters pane, in the Cycle Period field, select XXX-Period (where XXX are your initials) and click
Search.
3. In the Search Results grid, click the Cycle Sequence header one time.
The cycle sequence displays starting with 1.
4. In the Search Results grid, select cycle sequence 1 for the cycle period created in Workshop - Define Cycle
Period and click OK.
5. From the Actions menu, select Count Variance Calculation/Report.
The Count Variance Report window displays.
6. Accept all the provided defaults.
7. Click Print Preview.
The Count Variance Report displays.
8. Preview and close the Count Variance Report and the Count Variance Report window.
9. From the Actions menu, select Post Counts.
The Post Count Inventory Adjustments window displays.
10. In the Post Count Inventory Adjustments window, click the Post button.
The Post Count Results window displays.
11. In the Post Count Results window, click Ok to complete.
12. Exit Count Cycle Maintenance.

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Inventory Management Course

Daily Inventory Processing

Inventory Reporting
Time Phased Mtl. Requirements
Use the Time Phased Material Requirements Report to link data in the Purchase Management, Job
Management, Order Management, and Inventory Management modules. This report analyzes planned receipts
and requirements for each part to project future inventory balances.
You may find this to be a useful tool in comparing supply against demand. Time-phase can be run for manufactured
or purchased parts. An exception listing can be used to filter the information displayed to parts where supply
and demand are not equal.
Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > Reports > Time Phased Mtl. Requirements
Production Management > Material Requirements Planning > Reports > Time Phased Mtl. Requirements
Inventory Usage
Use the Inventory Usage Report to track inventory turns and monthly usage of stock.
Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > Reports > Inventory Usage
Material Transaction Detail
Use the Material Transaction Detail Report to produce an inventory transaction list created through receipt,
issue, shipping, and adjustment processing. Each inventory transaction is assigned a transaction type you can use
when you filter the report. Refer to the Field topic in the Application Help for a complete transaction type list.
This report includes corresponding legal numbers for part transactions. The legal number is a tracking number
that some countries require.
Note This report includes corresponding legal numbers for part transactions. The legal number is a tracking
number required by some countries.
Use the Selection sheet to select the report parameters. Use the Filter sheet(s) to select the specific records to
include on the report. For more information, refer to the Application Help topic: Filters Overview.
Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > Reports > Material Transaction Detail
Stock Status
Use Stock Status Report to create a report that contains a list of the current quantities and extended costs of
all parts in Part Maintenance.
This report is one of the most important inventory reports. It can be run by warehouse or part class to list all parts
by quantity, unit cost, and extended amounts.

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Daily Inventory Processing

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Menu Path
Navigate to this program from the Main Menu:
Material Management > Inventory Management > Reports > Stock Status

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Conclusion

Conclusion
Congratulations! You have completed the Inventory Management course.

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Appendix

Inventory Management Course

Appendix
This section consists of documents used during this course, as well as when using the system. Documents included
are:
Transaction types

Transaction Types
Each time an action occurs that affects inventory, the system makes a transaction to the PartTran file using the
following transaction types. The Material Transaction Details report found in the Inventory Management module
uses these and can be filtered by them.
Adjustments
ADJ-MTL - Adjustment to job cost material
ADJ-SUB - Adjustment to job cost subcontract
ADJ-PUR - Adjustment to purchase cost variance
ADJ-CST - Adjustment to stock cost
ADJ-QTY - Adjustment to stock quantity
Discrepant Material Reporting
DMR-MTL - DMR to job material
DMR-REJ - DMR to reject
DMR-SUB - DMR to subcontract
STK-DMR - Stock to DMR
SUB-DMR - Subcontract to DMR
DMR-STK - DMR to stock
Inspection Processing
ASM-INS - Assembly to inspection
INS-ASM - Inspection to assembly
INS-DMR - Inspection to DMR
INS-MTL - Inspection to job material
INS-STK - Inspection to stock
INS-REJ - Inspection to reject
INS-SUB - Inspection to subcontract
STK-INS - Stock to inspection
SUB-INS - Subcontract to inspection
Manufacturing
MFG-WIP - Manufacturing receipt to job

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Appendix

MFG-PLT - Manufacturing receipt to site


MFG-STK - Manufacturing receipt to stock
MFG-VAR - Manufacturing receipt to variance
MTL-DMR - Job material to DMR
MTL-INS - Job material to inspection
Purchasing
PUR-INS - Purchase receipt to inspection
PUR-MTL - Purchase receipt to job material
PUR-STK - Purchase receipt to stock
PUR-SUB - Purchase receipt to subcontract
PUR-UNK - Purchase receipt to unknown
Return Material Processing
RMA-INS - RMA receipt to inspection
Salvage Material Processing
SVG-STK - Salvage material receipt to stock
Shipments
MFG-CUS - Shipment of manufacturing job to customer
MFG-VEN - Shipment of manufacturing job to supplier
STK-CUS - Shipment of stock to customer
Site
PLT-ASM - Site to assembly
PLT-MTL - Site to job material
PLT-STK - Site to stock
Stock Transactions
STK-ASM - Stock to job assembly
STK-MTL - Stock to job material
STK-PLT - Stock to site
STK-SRV - Stock to service
STK-STK - Stock to stock transfer
STK-UNK - Stock to unknown

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Index

Inventory Management Course

Index
I

issue assembly 51
issue material 49
issue miscellaneous material 42

return assembly 57
return material 56
return miscellaneous material 57

M
mass issues to manufacturing 50

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