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Technology based
communication tools
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Submitted by - Megha Sahni
Class - cs4
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Batch - Btech /cse /
2007-2011
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Roll - 628
Enrollment no - a2305207239

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Landline Telephones
Methods of communication have come a long way since early man developed grunts into
language and later worked out how to put words into writing. Now more than ever, information
can be readily transmitted using methods such as the internet, television and phones.

Ever since Alexander Bell invented the telephone in 1876 it has transformed lives. Previous
forms of communication - such as the telegraph and pony express - were less direct and a lot
slower with many messages taking days to be delivered rather than seconds. The fact that phones
are still popular well over a century later is testament to the quality of his invention. Indeed, with
the almost universal use of mobile phones it could be argued that his work and the subsequent
developments have never been more popular.

With almost everyone possessing their own mobile, landline phones often get overlooked as a
means of keeping in touch. There are obvious benefits to mobiles - the main being that they are
portable and, with today's phones being as small and as light as they are, they are no
inconvenience to carry at all. The recent development of phones being used as cameras, internet
browsers and music players - as well as the older uses such as texts, personal organisers and, of
course, making phone calls - mean that they offer a great all in one package.

However, there are disadvantages too that aren't suffered by landlines. Battery life can vary and
it can be very frustrating when an important call drops out because your mobile battery has died.
At other times the inability to find a signal - even in your own home - can be a cause of irritation
as you feel out of the loop and unsure if anyone is trying to get in touch with you. It could even
be dangerous as you would be unable to contact anyone in the case of an emergency.

Many landline packages offer special deals to make them more enticing. Some providers will
offer discounted calls to your most frequently dialled numbers whilst others will provide you
with free calls at certain times of the week to other UK landlines and even some international
destinations, oftentimes resulting in landline packages being more cost effective than a mobile
phone.

People who subscribe to a landline package will also be given a phone book which can also be
accessed online. This makes it easy to find someone's number, either personal or business. The
phone book can be extremely useful if you find yourself needing help. Perhaps your boiler
breaks down, your pipes are leaking or you need a window replaced - just a quick look at an
online phone book and you're bound to find several places nearby offering the services you
require, with someone coming round to solve your problem in no time.

Cell phones/Mobile Phones

For any person of this century, cell phone has become a part of his life without which he feels as
if he is a handicap. The cell phone is one of the new inventions that have occurred in the 21st
century. Even though some people are still new to the cell phones in many places of the world,
there are other places in the world where People cannot leave from their home without taking the
cell phones with them. For majority of the people, cell phones are the most convenient way fro
communication. The parents are also gifting the children with cell phones for many reasons. The
major reason for these types of gifts is the concern about the safety of the children.
People find some or the other reason to use the cell phone. They are used to the habit of using the
cell phone so much that people even make excuses for avoiding certain occasions where the use
of cell phone may be restricted.

The major advantages of using cell phone are three:

1. the process of communication has been made faster and easier by the use of cell phones.
2. the accessories or the extra devices which are provided to the users with the cell phone make
their life easier.
3. Last but not the least, cell phones act as safety devices also fro those who use it.

The main reason for the popularity that the cell phone has received during the past twenty years
or so is due the faster and easier communication it has provided. Now a day, where the people
don’t have time for anything, cell phone helps to convey your ideas fast. The organisations are
using cell phones as a medium of interviewing the candidates.

Email
Email is a technology that includes Retrieved from "http://www.articlesbase.com/shopping-
articles/advantages-of-using-cell-phones-813867.html"
passing and sending information from one place to another, using a computer and the Internet. It
has proven beneficial in our personal as well as professional life. A majority of businesses
around the globe use email as the most employed method of rapid and effective office
communication. It is an important tool for corporate communication . From the time email has
been used as a communication tool, businesses have experienced a rapid rise in productivity and
reduction in expenses, and found new ways to improve their services. The advantages of email
communication can be seen in large-scale as well as small-small industries and organizations.
However, the advantages are not limited only to the business world. We also use emails in our
day-to-day lives for sending and receiving messages from our friends and family members.

Managing Email is Easy

You can manage all your correspondence on screen and so can your customers. Your proposal
can be answered, revised, stored, and sent to others, all without reams of paper involved.

Email is Fast

Mail is delivered instantly...from your office to anywhere in the world. No other method of
delivery can provide this service. Timely buying and selling decisions can be made in a
heartbeat.

Email is Inexpensive

Compared to telephone calls, faxes, or over night courier service, Email is less expensive.

Email is Easy to Filter

The subject line on an Email makes it easy to prioritize messages. The reader can identify ritical
correspondence quickly and dealt with it immediately. Unlike regular mail which needs to be
opened and reviewed, or voice mail which requires you to either listen to or scan all your
messages for those that require immediate attention.

Transmission is Secure and Reliable

The level of security in transmitting Email messages is very high, and the industry continues to
strive to develop even tighter security levels. Email is private. Often telephone and fax messages
are not. If the address information is correct, rarely does an Email go astray. Fax machines can
be out of order or out of paper and this prevents an important message from being delivered in a
timely manner.
Email is an Internet marketing tool that is fast, easy to use, inexpensive and effective. Email
levels the playing field between the big corporations and small businesses. No longer is it just the
big boys who have the resources to access the big advertising houses. Anyone can get their word
out there using Email as the method of delivering the message.

Social networking sites

Social networking is the grouping of individuals into specific groups, like small rural
communities or a neighborhood subdivision, if you will. Although social networking is possible
in person, especially in the workplace, universities, and high schools, it is most popular online.
This is because unlike most high schools, colleges, or workplaces, the internet is filled with
millions of individuals who are looking to meet other people, to gather and share first-hand
information and experiences about any number of topics. . . from golfing, gardening, developing
friendships and professional alliances.

When it comes to online social networking, websites are commonly used. These websites are
known as social sites. Social networking websites function like an online community of internet
users. Depending on the website in question, many of these online community members share
common interests in hobbies, religion, or politics. Once you are granted access to a social
networking website you can begin to socialize. This socialization may include reading the profile
pages of other members and possibly even contacting them. The friends that you can make are
just one of the many benefits to social networking online. Another one of those benefits includes
diversity because the internet gives individuals from all around the world access to social
networking sites. This means that although you are in the United States, you could develop an
online friendship with someone in Denmark. Not only will you make new friends, but you just
might learn a thing or two about new cultures or new languages and learning is always a good
thing.

As mentioned, social networking often involves grouping specific individuals or organizations

together. While there are a number of social networking websites that focus on particular
interests, there are others that do not. The websites without a main focus are often referred to as
"traditional" social networking websites and usually have open memberships. This means that
anyone can become a member, no matter what their hobbies, beliefs, or views are. However,
once you are inside this online community, you can begin to create your own network of friends
and eliminate members that do not share common interests or goals.

As I'm sure you're aware, there are dangers associated with social networking including data
theft and viruses, which are on the rise. The most prevalent danger though often involves online
predators or individuals who claim to be someone that they are not. Although danger does exist
with networking online, it also exists with networking out in the real world, too. Just like you're
advised when meeting strangers at clubs and bars, school, or work -- you are also advised to
proceed with caution online. By being aware of your cyber-surroundings and who you are
talking to, you should be able to safely enjoy social networking online. It will take many phone
conversations to get to know someone, but you really won't be able to make a clear judgement
until you can meet each other in person. Just use common sense and listen to your inner voice; it
will tell you when something doesn't feel right about the online conversations taking place.

Once you are well informed and comfortable with your findings, you can begin your search from
hundreds of networking communities to join. This can easily be done by performing a standard
internet search. Your search will likely return a number of results, including MySpace,
FriendWise, FriendFinder, Yahoo! 360, Facebook, Orkut, and Classmates.

Video and Web Conferencing

Videoconferencing is rapidly gaining in popularity, and it's hardly surprising. Basically,
videoconferencing allows people to communicate in real time, no matter where they are located.
It can be as few as two people, or it can be thousands. The participants can hold a meeting or
conference, compare charts and generally do everything they could do if they were all in the
same room together. This is all done via audio and video transmission through the wonders of
the internet.

The list of advantages gained from using videoconferencing is long, but here are a few of the
main advantages. The most obvious advantage is the enormous savings involved when people
don't need to travel. An average business trip usually involves at least one night spent in another
place, and costs incurred include flights, transport, meals, accommodation, entertainment, and
the list goes on. If you need ten people at a meeting, and add together all the costs involved, the
total is staggering.

Remember, too, that not only is travel costly, it takes time. So those ten executives have to take
two days out of their busy schedule, for example, to attend a half-day meeting at head office.
With videoconferencing, they can allocate the half-day, and spend the other day and a half doing
productive work in their office. Using videoconferencing provides big savings in both money
and time.

If the video conference involves one person or team making a presentation, they're in their home
environment. So they can't accidentally leave the most important graph on their desk back at the
office - they have everything readily available. It also means that questions can be answered
fully, instead of the presenter needing to return to his office before he could access the required
information.

Videoconferencing also makes it easier for business to access outside experts. In a medical
environment, for example, researchers from around the world can get together regularly and
compare notes, making it easier to pool their findings and accelerate the process of finding
answers. This type of collaboration would never happen if the experts were constantly required
to travel to stay updated, because they'd never have time to do their research. Cooperation on this
level isn't just beneficial for the medical profession; it can be used in almost any profession you
can think of.

A slightly less direct benefit, but a benefit just the same, is that employees will need to learn the
basics of presentation skills and research, in order to participate productively in
videoconferencing. This encourages the employee to stay up to date with information relating to
their field, so that they're confident they can answer questions during a videoconference if
required.

Videoconferencing is also a great deal more personal than a phone conference. A high
percentage of our communication is through non-verbal cues, so seeing the person making a
presentation can gives us so much more information. It also means that visual aids can be used,
which speeds up the process of explaining certain types of information. There's no need to wait
while a set of graphs is posted, faxed or even emailed and printed - you can see them instantly.
And if extra information is required, it can be pulled out of the file and displayed, with no need
for any delay. If you're using videoconferencing to deal with a potential client, it becomes much
easier to develop a personal relationship, which is an important element in any business
relationship.

Video conferencing also means that all the required people can be present at the meeting.
Previously, expense considerations may have meant that only one employee could attend a
certain meeting, and upon their return they would then brief everybody else about what went on.
This inevitably left gaps in the feedback, as no one person would take in every single thing that
occurred, or would even know that one particular piece of information was of special importance
to another staff member. Videoconferencing means that everybody hears and sees everything,
and can extract the information that is most relevant to them. They also get a personal feel for the
other people involved in the conference.

There's no doubt that business will be quick to utilize videoconferencing, once the numerous
benefits become clearer. The potential for business is enormous, and as technology improves and
prices drop, videoconferencing will become as standard in businesses as the fax machine or
personal computer.

Fax Machines
Fax modern fax machines became feasible only in the mid-1970s as the sophistication increased
and cost of the three underlying technologies dropped. Digital fax machines first became popular
in Japan here they had a clear advantage over competing technologies like the teleprinter, since
at the time before the development of easy-to-use input method editors it was faster to handwrite
kanji than to type the characters. Over time, faxing gradually became affordable, and by the mid-
1980s, fax machines were very popular around the world.

Although businesses usually maintain some kind of fax capability, the technology has faced
increasing competition from Internet-based systems. However, fax machines still retain some
advantages, particularly in the transmission of sensitive material which, due to mandates like
Sarbanes-Oxley and HIPAA, cannot be sent over the Internet unencrypted. In some countries,
because electronic signatures on contracts are not recognized by law while faxed contracts with
copies of signatures are, fax machines enjoy continuing support in business.
In many corporate environments, standalone fax machines have been replaced by "fax servers"
and other computerized systems capable of receiving and storing incoming faxes electronically,
and then routing them to users on paper or via an email (which may be secured). Such systems
have the advantage of reducing costs by eliminating unnecessary printouts and reducing the
number of inbound analog phone lines needed by an office.

Walki talki
Walkie Talkies are a fun toy for many children and used by adults in different professions. The
thrill of communication can be fun for any age. It is just plain fun to have your own little way of
communicating and pressing a button to talk.

Walkie Talkies have been around for years. They were first invented in 1940 for military use.
They are also known as hand held radios. They became popular for home use in the 1960's and
became available for home usage. Soon after the home invasion of popularity they became a
popular children's toy for children to communicate in the 1970's.

Since then the walkie talkie has been giving children the ability to talk to each other for a lot of
fun. They can be used in the house or backyard or even around the corner if strong enough.
Friends can talk late into the night for hours before the battery runs out without tying up a phone
line. They are great for children too young for a cell phone yet still want to talk to their friends
that live in the neighborhood.

The communication made its way to adult supervision as well in the 1980's with the use of baby
monitors. The technology was the same but in a one way scenario. A baby monitor can be used
by placing the receiver where the baby is. Then the parent or care giver can be in other rooms of
the house and have a portable way to still monitor the child. It may be taken for granted now in
our era of technology but when they first came onto the market it was a breakthrough for
parenting.

The baby monitor was good for years of use for children as they grew. Not only to monitor
sleeping children but also their play time. It gave parents an added feeling of safety to be able to
hear the child when they were in a different room. As children grow a walkie could be added for
two way communication for play outside of the home.

Walkie talkies can be found with parents in parks and other travel times when an added mode of
communication is needed. They can be a way of communicating in a short distance when a cell
phone does not work or it is just easier to communicate with a child when they do not have a cell
phone. They are inexpensive and practical and you do not pay for air time.

A two way radio is very dependable in many areas that you cannot rely on a cell phone. This is
why many professions still use radios as opposed to cell phones. They are more effective and
controls. They can also go on a band width to accommodate many in using a walkie, such as a
police department. They are cost effective and practical.