MindflashUserGuidev1 6

Mindflash Basic and Advanced
Features User Guide

Version 1.6
June 23, 2009
Copyright 2009 Mindflash Technologies. All rights reserved. Information in this document is
subject to change without notice. No part of this document may be reproduced or transmitted
in any form or by any means, electronic or mechanical, including photocopying, for any
purposes without the express written permission of Mindflash Technologies.
This document is provided for information only. Mindflash Technologies makes no warranties
of any kind regarding the Mindflash product. Mindflash software is the exclusive property
of Mindflash and is protected by United States and International copyright laws. Use of the
software is subject to terms and conditions set out in the accompanying license agreement.
Table of Contents
1.0 BASIC FUNCTIONS
PAGE
1.1 Creating and Publishing an Online Course...................................................... 5

1.2 Creating and Grading Quizzes............................................................................. 11
1.3 Managing Users......................................................................................................... 18
1.4 Customizing Your E-Learning Portal.................................................................. 28
1.5 Customizing Registration Forms......................................................................... 35
2.0 ADVANCED FUNCTIONS

2.1 Adding Content with Audio, Video, Screen Recordings.............................. 40
2.2 Creating a Mindflash Series................................................................................... 47
2.3 Creating and Sending Email Invitations........................................................... 50
2.4 Creating Offline Classroom Courses................................................................... 55
2.5 Setting User Permissions........................................................................................ 61
2.6 Creating and Customizing Sidebars................................................................... 64
2.7 Adding Miscellaneous Files for Learner Resources....................................... 70
2.8 Using Citrix GoToMeeting or Other Web Conferencing Solutions..... 73
Mindflash Basic Features
SECTION 1.1
Creating and Publishing an

Online Course
1.1: Creating and Publishing an Online Course

Mindflash makes it easy to create and publish online training courses from your existing training files.
Once you upload your files to Mindflash, you can add a quiz, provide certificates of completion, set time
and passing requirements, and much more. And once youre ready to offer your course online, you simply
publish the course to your Mindflash E-Learning portal.
The Section Covers:

Uploading Content
Setting Course Properties
Previewing a Course
Publishing a Course to a Catalog
A. UPLOADING CONTENT
Adding content to Mindflash is the first step to creating a Course. You can upload files like PowerPoint,
Word, Adobe Acrobat, and more. For instructions on uploading more complex content, such as Captivate and other screen recording files, see Section 2.1 Adding Content with Audio, Video,
Screen Recordings.
To upload content:
1. Log in to the Administrator Portal and click the Content tab.
Your Catalog, Register, Template, and Public Sidebar pages will appear.
2. Click the ADD COURSE button.
The Add Course tab will appear along with the Create New dialog box.
3. Select the Online Course item.

A new Course will be created in the Course Editor tab.
4. Click the placeholder text (Blank_1) beneath the course viewer

The line will be highlighted and an Insert drop-down menu will appear.
5. Click the Insert drop-down menu.
The menu items will appear.
6. Select the File From My Computer item.

The File Upload window will appear.
7. Navigate to and select the file to upload and click the OPEN button.
The File Upload window will close automatically and the file will begin uploading/converting;
when conversion is complete, each item will appear and be selected in the file list.
Note: See Section 2.1: Adding Content with Audio, Video, Screen Recordings for instructions on uploading
and inserting Adobe Captivate, Presenter (Breeze), Articulate, Camtasia, and PowerPoint with Audio
(using ZIP) files.
8. Click the INSERT button.

The Course tab will appear with the content added to the Course.
Note: The Slide name can be edited by clicking the Slide name and typing over the existing name.
9. (Optional) Repeat Steps 4-9 as needed to add more content to the Course.
Note: To add a Quiz or Survey, see Section 1.2: Creating and Grading Quizzes.
B. SETTING COURSE PROPERTIES

By editing the Course Properties, you can customize many aspects of your Course such as Course Title,
passing requirements, time requirements, and more.
To set Course Properties:
1. From the Content tab, click the name of the Course you want to publish.
2. Click the down arrow beside Course Properties.
The menu will expand revealing Course level settings, including:
Course Name: as it will appear in a Catalog

Description: as it will appear in a Catalog
Learner Re-Enroll: All Learners to re-take a course
after completion
Certificate: specify whether a Course Certificate is
available
Time Requirements: specify maximum time limits
for Quizzes and/or Courses
3. Set Course Properties as needed.

4. Click the SAVE button.
A Save As dialogue box will appear.
5. (Optional) Enter a name for the Course.
A confirmation dialog box will appear.
C. PREVIEWING A COURSE
Before publishing your course, its a good idea to review how it will appear in your E-Learning portal.
To preview a Course:
1. From the Content tab, click the name of the Course to you want to preview.
The Course will appear in a new tab.
2. Click the PREVIEW button.
The Course preview will appear in a new window or tab.
3. Click the START COURSE button.
The Course preview will run with links disabled.
4. End the Course preview by closing the tab or window
You will return to the Administrator Portal.
D. PUBLISHING A COURSE TO A CATALOG

Once youve confirmed that your Course is ready to be made available to Learners, you can publish it
to your catalog. This will cause the Course to appear on your E-Learning portal and enable Learners to
begin taking the course.
To publish a Course:
1. From the Content tab, click the name of the Course you want to publish.
2. Click the Publish To drop-down menu.
The menu will expand to reveal existing Catalogs and provide the option to create a New
Catalog.
Note: If you have changed the name of the default Catalog, the new name will be reflected.
3. Select the desired Catalog.

The Catalog tab will open with the Course inserted into the Catalog.
A Save As confirmation dialog box will appear.
5. (Optional) Assign a name to the Catalog.
Note: Refer to Section 1.3: Customizing Your E-Learning Portal for instructions on making changes
to the Catalog.

A Save Confirmation dialog box will appear.
10
SECTION 1.2
Creating and Grading Quizzes
1.2 Creating and Grading Quizzes

Quizzes and Surveys are valuable tools to track user progress and ensure that your training materials are
grasped and retained. You can easily create Quizzes and Surveys within Mindflash, selecting from 8 different
question types.
This Section Covers:

Creating a Quiz

Grading Short Answer Quiz Questions
11
A. ADDING A QUIZ OR SURVEY TO YOUR COURSE

1. From the Content tab, click the name of the Course to which you want to add a quiz.
2. Click the slide that the Quiz should follow.
The slide will become bold and an Insert drop-down menu will appear.
The menu will expand with four items.
4. Select the New Quiz item.

A Quiz will load in the top portion of the screen with an Insert drop-down menu.
The question types available for a Quiz will appear.
12
6. Select a question type.

The question will be added to the Quiz.
7. Type over the placeholder text in the Question field (Item 1 in Figure 1.1c).
Figure 1.1c
8. Type over the placeholder text in the Answer fields (Item 2 in Figure 1.1c).
a. For True/False, Multiple Choice, Multiple Choice Grid, and Multiple Response
questions, click the Radio button beside the correct answer(s).
Note: To activate the Feedback feature, refer to Step 10.
9. (Optional) To insert additional questions, click an existing Quiz question and repeat
steps 5-8 above.
10. Click the Down Arrow next to Slide Properties in the Quiz Properties dialog box.
The menu will expand and display options.
13
Randomize Choice Position (Never, Before Each Attempt,

First Attempt Only)
Randomize Question Position (Never, Before Each Attempt, First Attempt Only)
Show Feedback (Never, After Every Attempt, After Last
Attempt)
Show Score (Never, After Every Attempt, After Last Attempt)
Show Solution (Never, After Every Attempt, After Last
Attempt)
Quiz Display Properties:
o Opacity: Affects the semi-transparent overlay
behind questions
o Text Color: Affects question and answer text
o Background Color: Affects the background color (if
no image is used)
o Upload Background Image: Replace the default
image (green PNG) image; if no image is selected
background color appears
14
B. GRADING SHORT ANSWER QUIZ QUESTIONS

If you have a Quiz with a short answer question, you will need to grade these questions in order for the
Course to be marked as Compeleted.
To grade short answer quiz questions:
1. Log in to the Administration Portal and click the Manage Users Tab.
Your list of users will appear.
Note: You must clear all previous searches, sorts, and filters
2. Click the Display drop-down menu and select Online Course Stats (Item 1 in Figure
1.2a).
Figure 1.2a
3. Select BREAK OUT BY: QUIZZES radio button (Item 2 in Figure 1.2a).
15
4. Click the DONE button.

5. Click the RUN REPORT button.
A list of online courses with Quizzes will appear, with Quiz details displayed.
6. Click the check box next to the Course name.
The Learners enrolled in each of the Courses will appear.
7. Click the GRADE button.

The Grade tab will appear with all relevant Learners.
8. In the Item to Grade drop-down menu, choose the Quiz you want to grade and click
the DONE button.
The Quiz to be graded will appear.
16
9. Enter a score for the Learners in the Score field (Item 1 in Figure 1.2d).
Figure 1.2d
Note: Pass or Fail is based on the Passing Score set in the Offline Course Properties.
10. Click the SUBMIT GRADE button (Item 2 in Figure 1.2d).

The result will be submitted and the grade will appear in the Quiz results window.
11. (Optional) If there are additional Learners to grade, click the NEXT LEARNER button
and repeat steps 9-10 above.
17
SECTION 1.3
Managing Users
1.3 Managing Users

No matter what size your online training program is, its important to be able to quickly add and manage
your users. Mindflash offers a variety of tools to ensure that user management is simple.

Adding a Single User
Adding Multiple Users with Miscrosoft Excel
Filtering Users
Dropping and Editing Users
18
ADDING A SINGLE USER

To add a single User:
1. Log in to the Administrator Portal and click the Manage Users tab.
A list of any existing Users will appear.
2. Click the ADD button.
A new Add Users tab will appear.
3. Click the ADD USER button.
A blank User Information form will appear.
4. Complete User Information form.
5. Click the PREVIEW USER button.

The new User profile will appear.
6. Click the ADD USER button.
A Success confirmation dialog box will appear.
Note: To make any changes to the User Information, click the BACK button.
19
ADDING MULTIPLE USERS

To add a multiple Users with Microsoft Excel:
A list of any existing Users will appear.
2. Click the ADD button.
The Add Users tab will appear.
3. Click the UPLOAD LEARNERS FROM EXCEL button.
A File Upload window will appear.
4. Navigate to the Excel spreadsheet to upload and click the OPEN button.
The Browse window will close and the Excel spreadsheet will upload; the Match Fields screen
will also appear.
Note: Excel Spreadsheets must be in .XLS format.
5. (Optional) Click the Select Sheet drop-down item to select the appropriate Excel Sheet
(Item 1 in Figure 1.3b).
Note: This is only necessary if you have multiple sheets within your Excel file
Figure 1.3b
6. Match available Mindflash fields to your Excel file fields with the drop-down boxes (Item
2 in Figure 1.3b).
Note: You also have the option to map any custom fields added via the Profile Editor by clicking the Add
New Field drop-down.
20
7. Click the PREVIEW UPLOAD button.

The Select Unique Field screen will appear.
Note: the Select Unique Field screen enables you to ensure that you do not upload duplicate users.
8. Click the Match By drop-down menu and select the criteria Mindflash will use to
match existing users with the new users to be imported.
The Preview Users screen will appear, listing any duplicate Users.
9. Click the CONFIRM CHANGES button to accept the import.

The users will be added and you will return to the Add User tab.
10. Repeat as necessary.
21
FILTERING MINDFLASH USERS

The Mindflash filtering system enables you to define and filter Users by any unique characteristic
you define.
To filter Users:
A series of drop-down menus (filters) will appear along with a list of any existing Users.
2. Click the Display drop-down menu (Item 1 in Figure 1.3d).
The drop-down menu will open with display options available for reports.
Figure 1.3d
3. Select the Display option you want to view (Item 2 in Figure 1.3d).
The Display option will expand to display the Break Out By options for that item.
4. Click the appropriate radio button to select how the statistics should be organized
(Item 3 in Figure 1.3d).
The Display drop-down menu will close.
The results of the change will be displayed in the body of the page.
Note: Filters do not automatically reset after generating and running reports. Refer to Resetting Filters
below for additional information.
22
FILTERING USERS BY REGISTRATION INFORMATION

You can view your users by the information they provided when registering on your E-Learning portal,
including any custom questions you have added to your forms.
To filter Users by registration information:
1. From the Manage Users tab, click the Filter by Registration Information drop-down
menu (Item 1 in Figure 1.3f).
The menu will open to display any custom registration fields created. If no custom fields have
been created, there will not be any contents in the drop-down menu.
Figure 1.3f
2. Click the registration field to which the filter should be applied (Item 2 in Figure 1.3f).
The field will expand to show the answer options.
3. Check any additional options to be included in the filter (Item 3 in Figure 1.3f).
This filter will separate Learners by options chosen during registration.
Note: To create a custom registration form, see Section 1.5: Creating Custom Registration Forms

The Filter By drop-down menu will close.
23
FILTERING USERS BY ACTIONS COMPLETED

You can group users by the actions theyve completed in Mindflash such as course enrollment, courses
passed and failed, and login history.
To filter Users by actions completed:
1. From the Manage Users tab, click the Filter by drop-down menu (Item 1 in Figure 1.3g).
The menu will open to display possible actions completed by Learners.
Figure 1.3g
2. Click the desired action by which to filter (Item 2 in Figure 1.3g).

If additional options are available, the menu will expand further to display them.
3. (Optional) Check any additional options to be included in the filter (Item 3 in Figure
1.3g).
24
The Filter By drop-down menu will close.

FILTERING USERS BY TIME RANGE

If youve chosen to filter users by actions completed, you can further limit your results by specifying a
time range to search within.
To filter Users by time range:
1. From the Manage Users tab, click the Time Range drop-down menu
(Item 1 in Figure 1.3h).
The menu will open to display date-range options.
Figure 1.3h
2. Select either a fixed time or set a custom date range (Item 2 in Figure 1.3h).
The Time Range drop-down menu will close.
25

To generate a report displaying Course completion data for Learners who:
took an online Course
E XAM PL E
are located in the Pacific Time Zone

and have completed the Course in the past month
Choose these settings:
1. Set the Display drop-down menu to Learner Stats; set the Break out by to Online Courses.
2. The Filter by: drop-down menus are not required.
3. Set the Time Range: drop-down menu to Last Month.
4. Filter by All Users
To generate a report displaying all Learners who:
E XAM P L E
are currently occupying a seat

Choose these settings:
1. Set the Display drop-down menu to Learner Stats
2. The Filter by: drop-down menus are not required.
3. Set the Time Range: drop-down menu to Any Time.
4. Filter by All Users in Seats
Note: To quickly filter by Users in Seats, click the Account tab and view the Current Seats in Use: line item
26
RESETTING FILTERS
Filters retain settings for the most recently generated report. You must restore the Manage Users page to
the original view and see all Learners
To reset filters:
1. Display Filter: Choose Learner Details
2. Filter by Registrations Info Filter: Click the ellipsis at the top of the filter options ()
3. Filter by... Filter: Choose None
4. Time Range Filter: Choose Any Time
5. Filter by All Users
6. Click the RUN REPORT button
DROPPING AND EDITING USERS

To take action on the list of Learners that you have generated using the filters:
1. Place a checkmark next to each Learner, and then click the appropriate button at the top of
the list.
Depending on the action, either a confirmation dialog will appear or a tab requiring further
selections will open on the right.
Note: See Section 2.5: Creating Offline Classroom Coures for grading instructions.
27
SECTION 1.4
Customizing Your
E-Learning Portal
1.4: Customizing Your E-Learning Portal

Your E-Learning Portal is the face of your Online Training program. Learners will visit your E-Learning portal
to take courses, see grades, and more. Mindflash makes it easy to customize your E-Learning portal to
ensure that the look and feel matches your company identitiy. All pages can be edited using HTML and/or
text; you can also easily add images and links. By default, you will have a Register Page, a Catalog Page, and a
Public Sidebar; additional Web Pages can be added to your E-Learning Portal as necessary.

Adding a Logo to E-Learning Portal Page Headers
Editing the Name in E-Learning Portal Page Headers
Changing the Background Colors in E-Learning Portal Page
Setting Header Properties
Changing Catalog Properties
Previewing Changes
28
ADDING A LOGO TO ELEARNING PORTAL PAGE HEADERS

You can customize your E-Learning portal by adding your companys logo to the page header. This
header appears on all site pages.
To add a logo to your portal header:
2. Click the Template link.
The Template tab will open.
3. Click the Bulleted List icon within the Insert Image area.
The File List tab will open.
29
4. Click the UPLOAD button.

The Browse Files window will open.
Note: Logo files must be in JPEG format; the maximum dimensions are 150 pixels (high) by
686 pixels (wide).
5. Browse to the JPEG image you want to upload and click the OPEN button.
Once uploaded, the image will appear in the File List with a checkmark next to it.
6. Click the INSERT button.

The image will appear in the template on the Template tab.
8. (Optional) Assign a name to the template.
Note: Keep template as part of the name for easy location and access at a later time.

30
CHANGING THE BACKGROUND COLOR OF YOUR ELEARNING PORTAL

Mindflash offers several colors for your E-Learning portal. These colors affect several aspects of your
portal such as backgrounds and drop shadows.
To change the background color of your E-Learning portal:
1. From the Template tab, select a color from the Color drop-down menu.
The Template background will reflect your color selection.

A Save confirmation dialogue box will appear.
Note: It is recommended that you include template as part of any name you assign, this will allow for
easy location and access in the future.

31
SETTING HEADER PROPERTIES

Your Mindflash E-Learning portal header contains several components that can be customized per your
needs. These components include: Company Logo, Logo Text, Login Box, and Link to Cart.
To set header properties:
1. From the Template tab, select/deselect the corresponding check boxes in the Header
Properties section
Logo: Header image (if added)
Logo Text: Portal Name (uncheck to hide)
Login Box: Allows Learners to Login
Link to Cart: For use if youre selling courses

easy location and access in the future

32
CUSTOMIZING CATALOG PROPERTIES

Your catalog page provides Learners with a complete list of courses available from your E-Learning
portal. You can adjust various properties of the catalog to best suit your Learners needs.
To customize Catalog properties:
1. From the Content tab, click the Catalog link.
The Catalog tab will open.
2. Click the text to select the Catalog field (Item 1 in Figure 1.4h).
The field will be highlighted and an Insert drop-down menu will appear; the Catalog elements
will also appear.
Figure1.4h
3. Select/deselect the items you wish to add/remove (Item 2 in Figure 1.3h):

Columns: Description, Price
Actions: Add to Cart, Enroll Now
Buttons: Cart Button, Access Code
33

Note: It is recommended that you include template as part of any name you assign, this will allow for easy
location and access in the future.

Note: You can always preview your changes by opening a new browser window and navigate
to you e-learning portal
34
SECTION 1.5
Customizing
Registration Forms
1.5: Customizing Registration Forms

Mindflash Registration forms enable Learners to register for Courses on your E-Learning Portal. You can
customize these forms to collect any specific information you may need about your Learners.
To customize Registration forms:
2. Click the Register link.
The Register tab will appear.
3. Click the last registration field on the page.
An Insert drop-down will appear.
4. Click the INSERT drop-down.
A list of available Registration form fields will appear.
5. Select the type of field to add.
The selected field type will be added to the Registration form.
35
6. Edit the Field and Answer text:

A. FOR MULTIPLE CHOICE DROP-DOWN QUESTIONS:
i. Type over the placeholder text (Drop Down) in the Form Label text field (Item 1 in figure 1.5b).
Figure 1.5b
ii. Click the drop-down menu and click the ADD NEW button (Item 2 in figure 1.5b).
A new field with placeholder text (New) will appear.
iii. Type over the placeholder text (New) with an option you would like presented to the Learner
(Item 3 in figure 1.5b).
iv. Repeat as needed.
v. Click the SAVE button.
vi. (Optional) Enter the name for your registration form.
This name will not be visible to Learners.
vii. Click the SAVE button.
B. FOR TEXT BOX QUESTIONS:
i. Type over the placeholder text (Text) in the Form Label text field.
ii. Click the SAVE button.
iii. (Optional) Enter the name for your registration form
iv. Click the SAVE button.
36
C. FOR MULTIPLE CHOICE, RADIO BUTTON, OR CHECK BOX:

Note: Radio Button Questions allow only one answer; Multiple Response Questions allow multiple
answers.
Figure 1.5c
i. Edit the Question label by typing over the placeholder text (Item 1 in figure 1.5c).
ii. Edit the Answers/Options by typing over the placeholder text (Item 2 in figure 1.5c).
iii. Click the SAVE button.
iv. (Optional) Enter the name for your registration form.
37
EDITING THE LOGO TEXT IN YOUR E-LEARNING PORTAL PAGE HEADERS

You can further customize your E-Learning portal by editing the Logo Text that appears beneath the
header. By default, the name is populated with the company name provided during registration.
To edit the logo text in your E-Learning portal name:
1. From the Template tab, click the text area below your header image
2. Type over the existing text with your new portal name or delete the existing text to have
no E-Learning Portal name appear.
easy location and access in the future.

38
Mindflash Advanced Features
39
SECTION 2.1
Adding Content with

Audio, Video
Screen Recordings
2.1: Adding Content with Audio, Video, Screen Recordings

Mindflash allows you to upload multiple files in one easy step. This makes it a snap to upload content
created with popular authoring tools such as Adobe Captivate, Adobe Presenter, Articulate, PowerPoint with
embedded audio or video, or Techsmith Camtasia.
This section covers:

Compressing Files
Uploading Compressed Files to Mindflash
Inserting Various File Types into Courses
Note: Mindflash does not currently support SCORM or AICC content or standards used to communicate
progress, answers, and scores in many authoring tools. To test your Learners, see Section1.2: Creating and
Grading Quizzes.
40
COMPRESSING FILES (USING ZIP WITH MICROSOFT WINDOWS XP OR LATER)

Microsoft Windows XP (and later versions of Windows) allows you to compress files to reduce size and
improve organization.
To compress files with Windows XP or greater:
1. Identify all of the files to be uploaded into Mindflash and place them into a single folder
in your computers file structure.
2. Right-click the folder containing your files, select Send To, then Compressed (zipped)
Folder.
Note: You may also upload images or otherresource materials using ZIP. Refer to Section 1.1 Creating a
Course for more information.
41
UPLOADING COMPRESSED FILES TO MINDFLASH

Once you have compressed your files, they can be quickly uploaded into Mindflash for use in courses.
To upload compressed files:
2. Click the name of the Course to which you will be adding files.
The Course Editor will appear.
3. Click the INSERT drop-down menu and select the Browse File Directory item.
The File List tab will open.
The File Upload window will open, allowing to you navigate to the ZIP file you wish to add.
5. Select the ZIP file to upload and click the OPEN button.
The Browse window will close automatically; the file will begin the upload and conversion
process.
42
INSERTING VARIOUS FILE TYPES INTO COURSES

Note: Once you have uploaded the ZIP file(s), follow the instructions below to insert the content into the
Course. These instructions are specific to the authoring software.
UPLOADING ADOBE CAPTIVATE CONTENT:
a. Follow Steps 1 6 for Uploading Compressed Files to Mindflash
b. Ensure that only the main program file (with the .SWF extension) is selected in the File List. (See
Figure 2.1b)
Figure 2.1b
c. Click the INSERT button.

The Course tab will appear with the single file added into the course.
UPLOADING ADOBE PRESENTER (BREEZE) CONTENT:
Figure 2.1b)
UPLOADING ARTICULATE CONTENT:
Figure 2.1b)
43
UPLOADING POWERPOINT FILES THAT INCLUDE AUDIO AND/OR VIDEO
Microsoft PowerPoint uses two methods for creating a presentation with audio and/or
video: embedded or linked.
To upload compressed files:
A. DETERMINE IF THE AUDIO/VIDEO FILES ARE EMBEDDED OR LINKED:
Note: For more information on Linked and Embedded files, visit Microsoft Office Online at:
http://office.microsoft.com/en-us/powerpoint/HA010348231033.aspx
i.

An embedded file is created in a separate folder, then inserted into the PowerPoint presentation,
becoming part of that presentation.
If the audio/video files are embedded:
(1)
Upload the PowerPoint presentation directly into Mindflash.

The audio and video files will automatically upload and play in Mindflash.
ii.

A linked audio/video file is created and stored in a separate folder, with the folder linked to the
presentation.
If the audio and video files are linked:
(1) Determine the folder location (see Figure 2.1c)
44
Figure 2.1c PowerPoint Slideshow Record narration dialog window view showing the location of linked audio files..
(2) Follow Steps 1 6 for Uploading Compressed Files to Mindflash, be sure to

include the PowerPoint and the linked audio or video files.
(3) Ensure that all slides are selected in the File List.
The audio files will be associated with the slides in the File List.
(4) Insert each of the PowerPoint slides into the Course.

Note: If you do not upload the linked audio files in the same ZIP as the PowerPoint, Mindflash will place
an UPLOAD button next to each audio file that is missing. You can upload each audio file individually or
go back to your files on your computer, and ZIP them together and re-upload them.
45
UPLOADING TECHSMITH CAMTASIA STUDIO CONTENT

(1) Follow Steps 1 6 for Uploading Compressed Files to Mindflash

Depending on the types of files in the ZIP, Mindflash may check the box next to each file
immediately after uploading and converting.
(2) You must deselect all files except for the main program file with a .SWF extension.
(This file will have the same name as the ZIP, but with a .swf extension).
Depending on the types of files in the ZIP, Mindflash may check the box next to each file
immediately after uploading and converting.
(3) Click the INSERT button.
46
SECTION 2.2
Creating a Mindflash Series
2.2: Creating a Mindflash Series

A Mindflash Series enables you to join short courses into longer courses, or break down long courses into
shorter segments. A Series also provides you with the option to require Learners to complete courses in a
specified sequence, or allows them to choose which courses of the group they would like to take. Finally,
you can present learners with a single certificate at the end of the entire series, instead of a certificate at the
end of each course.
Note: You must have at least two Courses in your Catalog to build a series. See Section 1.1 Creating a
Course, for instructions on building a Course.
To create a Series:
2. Click the ADD SERIES button.
The Series Editor tab will appear.
3. Click the Insert drop-down menu (Item 1 of Figure 2.2a).
The complete list of courses in your Mindflash program will appear.
Figure 2.2a
4. Click on the course youd like to be first in the series (Item 2 of Figure 2.2a).
47
5. (Optional) Add another course by clicking the most recent course added (Item 1 of
Figure 2.2b).
The Insert drop-down menu will appear with a list of available courses.
Figure 2.2b
6. Click the Insert button (Item 2 of Figure 2.2b).

The list of courses in your Mindflash program (not already in the Series) will appear.
7. Select the next Course to appear in the series (Item 3 of Figure 2.2b).
Note: To re-order the courses, click the up/down arrows on the Insert drop-down.
8. Enter a name for the series (Item 1 in Figure 2.2d).
Figure 2.2d
9. Enter a description for the series (Item 2 in Figure 2.2d).

10. In the Navigation drop-down, choose Free or Fixed navigation (Item 3 in Figure 2.2d).
Note: Free navigation allows Learners to take Courses in any order; Fixed navigation requires Learners to
take Courses in the order you specify.
48
11. In the Learner Re-Enroll drop down, choose Can Re- Enroll or Cannot Re-Enroll (Item 4
in Figure 2.2d).
Note: Allowing Re-Enrollment enables Learners to re-take a Course after theyve completed that Course;
the Learner must re-enroll via the Catalog page.
12. Click the Must Pass drop-down menu and select the number of courses in the series
that must be passed to receive a certificate (Item 5 in Figure 2.2d).
13. Select a certificate option from the Certificate drop-down menu
(Item 6 in Figure 2.2d).
Note: By default, learners will receive the system-generated Certificate. You may create as many certificates
as you need, from the Add Certificate section in the Content tab.

The Save As dialog box will appear.
15. (Optional) Rename the series.
The Save confirmation dialog box will appear.
49
SECTION 2.3
Creating and Sending

Invitations
2.3: Creating and Sending Email Invitations

An effective way to communicate with existing and potential Learners is through email invitations built in
and delivered from your Mindflash account. From your Administrator portal, you can send a customized
invitation, including links to Courses and Catalogs on your E-Learning Portal.
This Section covers:

Creating an Invitation
Sending an Invitation in Mindflash User(s)
Sending an Invitation to Users outside of Mindflash
50
CREATING AN EMAIL INVITATION

Mindflash makes it simple to communicate with your users. From the Administrator Portal you can
quickly create and customize email invitations.
To create an email invitation:
1. Log in to the Administrator Portal and click the Communication tab.
Invitations and Automated messages will appear.
2. Click the ADD INVITATION button.
A new tab will appear with a blank invitation.
3. Click the Insert drop-down menu (Item 1 in Figure 2.3a).
The Insert menu items will appear.
Figure 2.3a
4. Select the Text and HTML option (Item 2 in Figure 2.3a).

A text item will appear with placeholder text (Sample text).
5. Type over the placeholder text with your message details.
51
6. (Optional) To add a link to a Course(s):

A. CLICK THE INSERT DROP-DOWN MENU AND SELECT CATALOG.
The Name, Course, Description, Price, and Web Link columns will appear.
B. CLICK THE INSERT DROP-DOWN MENU AND CHOOSE THE TYPE OF COURSE (ONLINE OR OFFLINE) (ITEM
1 IN FIGURE 2.3C).
Figure 2.3c
C. CHECK THE BOXES BESIDE THE COURSE(S) YOU WANT TO DISPLAY (ITEM 2 IN FIGURE 2.3C).
D. CLICK THE DONE BUTTON.
The selected Courses will appear under the Catalog headings.
E. REPEAT AS NEEDED.
7. Enter a name for the Invitation.

9. (Optional) Enter a name for the Invitation.
52
SENDING AN EMAIL INVITATION TO MINDFLASH USERS

Once youve created your invitation, you can send it to Mindflash users or recipients outside
of Mindflash.
Note: See Section 1.2: Managing Users to create a list of Learners with specific criteria.
To send an email invitation to Mindflash users:

1. Log in to the Administrator Portal and click on the Manage Users tab.
The list of Mindflash Users will appear.
2. Check the boxes next to the names of Users you want to receive the Invitation.
3. Click the INVITE button.
The Invite tab will appear with the selected Users.
4. Click the Select Invitation drop-down menu (Item 1 in Figure 2.3e).
The list of available invitations will appear.
Figure 2.3e
5. Select the Invitation you want to send (Item 1 in Figure 2.3e).

6. Click the INVITE button.
A Success dialog box will appear.
53
TO SEND AN EMAIL INVITATION TO USERS OUTSIDE OF MINDFLASH

1. Log in to the Administrator Portal and click the Communication tab.
Invitations and Automated messages will appear.
2. Click the Invitation you want to send.
3. Enter email addresses in the To field.
Note: Multiple email addresses must be separated with a comma (,).
4. Click the SEND button.

A Confirmation dialog box will appear.
5. Click the SEND button.

A Success Confirmation dialog box will appear.
54
SECTION 2.4
Creating Offline
Classroom Courses
2.4: Creating Offline Classroom Courses

The Mindflash Offline Course feature allows you to set up registration for a classroom Course, either for
a one-time meeting or a recurring structure. Instructors can grade the Learners, indicating that they have
passed or failed the Course.
This Section covers:

Creating an Offline Course
Grading Offline Courses
55
CREATING AN OFFLINE COURSE

2. Click the ADD COURSE button.
The Create New Course tab will appear along with the Create New dialog box.
3. Choose Offline Course (Classroom Sessions).
The Offline Course template will appear with the Insert drop-down menu.
4. Click the Insert drop-down menu and choose Session.
The session field and options will appear.
5. Choose the Session Name, Location, Start/End Time, and Instructor.
Note: The Instructor will be responsible for grading the Learners, denoting their participation in the offline session and thus allowing Learners to proceed with additional Courses. To create an Instructor, see
Section 2.6: Setting User Permissions.
56
A.
(OPTIONAL) TO ENTER ADDITIONAL DETAILS:

i. Click the Insert drop-down menu and choose Details Box.
An additional field will appear with placeholder text (Details).
ii. Enter text, HTML, or an image as needed.
B.
(OPTIONAL) TO ENTER ADDITIONAL SESSIONS:

i. Click the Insert drop-down menu and choose Session.
The session field and options will appear.
6. Enter the Name, Description, Certificate, and Passing Score.

These details will display on the Catalog page. The Certificate will be presented if the Learner
earns the passing score.
7. Click the Publish To: drop-down menu.

The menu will show existing Catalogs and provide the option to create a New Catalog.
8. Click the Catalog to publish the Course to.

The Catalog tab will appear with the Course inserted into the Catalog.
A Save As... dialogue box will appear.
10. (Optional) Enter the name for your registration form.
Note: See Section 1.2: Managing Users
57
GRADING OFFLINE COURSES

Once offline learners have completed an offline course, you can then grade them within Mindflash. This
grade will be recorded and can be referenced for furture needs.
1. Log in to the Administration Portal and click the Manage Users Tab.
Note: You must clear all previous searches, sorts, and filters
2. Click the Display drop-down menu and select Offline Course Stats (Item 1 in Figure
2.4a).
Figure 2.4a
3. Select BREAK OUT BY: USERS radio button (Item 2 in Figure 2.4a).
The offline Courses will appear, along with enrollment statistics.
58
6. Click the down arrow next to the Course name (Item 1 in Figure 2.4b).
The Learners enrolled in each of the Courses will appear.
Figure 2.4b
7. Check the box next to each Learner to grade (Item 2 in Figure 2.4b).
The Grade tab will appear with all selected Learners.
9. In the Select a Course drop-down menu, choose the Course you want to grade and click
the DONE button.
10. Enter a score for the Learners in the Score field.
Note: Pass or Fail is based on the Passing Score set in the Offline Course Properties.
59

The Preview Learners tab will appear, indicating any Problems, New Enrollments, and/or
Updates.
12. Click the CONFIRM GRADE LEARNERS button.
A Grade Update confirmation dialog box will appear.
60
SECTION 2.5
Setting User Permissions
2.5: Setting User Permissions

Providing Learners with Administrative permissions allows them to edit content, manage Users, create and
send communications, and manage account settings, such as billing and charging.
Note: Once a User has advanced permissions, he or she will not be allowed to log in and take Courses as
a Learner.
61
SETTING USER PERMISSION LEVELS

2. Click the User Permissions link.
The Users Permissions screen will appear, listing your Account Administrators permission
levels
Note: There are four areas in which a User may have advanced permissions, each represented under
the headings:
Content
Manage Users
Communication
Account
3. Click the Select One drop-down list and click the Learner name to edit.
The permissions list for each User you select will appear.
4. Edit the permissions settings by un/checking the settings for the Learner.
62
A. (OPTIONAL) TO RESTRICT THE USER MANAGEMENT TO LEARNERS WITHIN SPECIFIC PARAMETERS:
i. Select all necessary parameters from the following drop-down menus:

a. Filter By: Registration Information
b. Filter By: Activity
c. Time Range:

Users will be granted the permissions specified.
63
SECTION 2.6
Creating and Customizing

Sidebars
2.6: Creating and Customizing Sidebars

The Mindflash Sidebar is used to provide resources , such as links or documents, from the Sidebar to
particular Learner groups or individual Learners. For example, Learners with a Marketing function can see
resources pertinent to their courses, while Sales-oriented Learners can see resources tailored specifically
for them. Additionally, a Public Sidebar is listed along with other Webpages in the Content tab; the Public
Sidebar is available to all Users who visit your eLearning Portal.

Adding Items to the Sidebar
Targeting Sidebars to Specific Users
64
TO INSERT A LINK INTO THE SIDEBAR

2. Click the Public Sidebar link.
The Public Sidebar tab will open
3. Click the Calendar.
An Insert drop-down menu will appear.

A list of items that can be inserted into a Sidebar will appear.
5. Select Resources from the drop-down list.
A Resource box will appear below the Calendar.
6. Edit the name of the Resource by typing over the placeholder text (Resources).
The drop-down box will appear.
65
A. TO ADD AN EXTERNAL WEB SITE LINK:

i. Select New Hyperlink.
An editable hyperlink will replace the Insert drop-down menu.
ii. Edit the placeholder text (Hyperlink) in the Name field (Item 1 in Figure 2.6a).
Figure 2.6a
iii. Edit the URL in the URL field (Item 2 in Figure 2.6a).
Note: You must format your URL as http://www.site.com.
iv. Click the Target drop-down menu to define where the URL will open in (Item 3 in Figure 2.6a).
Popup: Link will open in a small browser window with no buttons or controls
Same Window: Link will replace the E-Learning portal within the same browser window.
New Window: Link will open in a fill browser window with buttons and controls.
A Save As confirmation dialog box will appear
vi. (Optional) Rename the Sidebar.
B. TO ADD A LINK TO A FILE ALREADY UPLOADED TO YOUR PORTAL:
i. Click the Insert drop-down to add a file or link.
The drop-down box will appear.
ii. Select the Browse File Directory option.
The File List tab will appear.
iii. Click the checkbox beside the item to which you want to link.
iv. Click the INSERT button.
You will return to the Sidebar tab and the link will appear.
A Save As confirmation dialog box will appear
66
C. TO INSERT HTML OR TEXT IN THE SIDEBAR

i. Click the box under which you want to insert the HTML or text.
The Insert drop-down menu will appear.
ii. Click the Insert drop-down menu.

iii. Select the Text and HTML item.
A box will appear with placeholder text (Sample text).
iv. Enter text or HTML over the placeholder text (Sample text).
Note: You can include HTML tags, such as bold, italic, etc. directly in the text field.

67
TARGETING SIDEBARS TO SPECIFIC USERS

You can create custom sidebars that only appear for users with the unique characteristics you specify.
To target sidebars to specific users:
2. Click the ADD WEBPAGE button.
A Create New dialog box will appear within the Create New Page tab.
3. Select the Sidebar option.
A new Sidebar will appear in a Sidebar tab.
4. Add Sidebar items as detailed above.
5. Target the Sidebar to Users in one of the following ways:
A. TO TARGET A SIDEBAR TO A SPECIFIC GROUP OF USERS BASED ON REGISTRATION PROFILE:
i. Click the Filter By: Registration Info drop-down menu.
The drop-down menu will show profile filter options.
ii. Select the parameters you want to filter by.
iii. Click the DONE button.
v. (Optional) Rename the new sidebar.
vi. Click the SAVE button.
B. TO TARGET A SIDEBAR TO USERS WHO HAVE TAKEN SPECIFIED ACTIONS OR STATUS:
i. Click the Filter By: None drop-down menu.
The drop-down menu will open to reveal filter options.
68
C. TO TARGET A SIDEBAR TO USERS BASED ON SPECIFIC TIME PARAMETERS:

i. Click the Filter by Time Range: Any Time drop-down menu.
The drop-down menu will open to reveal time filter options.
69
SECTION 2.7
Adding Miscellaneous
Files for Learner
Resources
2.7: Adding Miscellaneous Files for Learner Resources

Mindflash allows Learners to view files that they can easily download for access before, during, or after
Courses. All files are stored in the File List and linked within the Course, such as on Web Pages or the Sidebar.
Note: Learners cannot upload files to Mindflash.
70
UPLOADING AND LINKING RESOURCE FILES

In order to provide user access to files, you must upload files and create links in Mindflash.
To upload and link resource files:
2. Click the File List link.
The File List tab will appear.

A File Upload window will appear.
4. Select the file to upload and click the OPEN button.
The Browse window will close automatically; the file will begin the upload and conversion
process. After completion, the file will be listed in the file list.
Note: Mindflash does not support .exe files and will not allow linking to a ZIP file.
5. Right-click the file link under the Slides/Title heading (Item 1 in Figure 2.7b) and click
Copy Link Location (Item 2 in Figure 2.7b).
The file location will be placed on your clipboard.
Figure 2.7b
71
6. Paste the link in any of the following locations

A. ELEARNING PORTAL WEB PAGES: SEE SECTION 1.3 CUSTOMIZING YOUR ELEARNING PORTAL
B. SIDEBAR: SEE SECTION 2.6.: CREATING AND CUSTOMIZING SIDEBARS
72
SECTION 2.8
Using Citrix GoToMeeting

or Other Web Conferencing
Solutions
Section 2.8: Using Citrix GoToMeeting or

Other Web Conferencing Solutions
You can use Mindflash in conjunction with GoToMeeting or another Web conferencing solution. This will
allow your Instructors to share their screens with Learners and take them through the Course content in real
time. You will use the Offline Course (Classroom Sessions) functionality to set up registration for your live
GoToMeeting sessions and use Automated Messages and Invitations to communicate with Learners. You can
then Grade Learners, indicating that they attended the Course.

Adding Web Conferencing Details to Offline Courses
Publishing Offline Courses to a Catalog
Creating Automated Messages for Offline Courses
73
ADDING WEB CONFERENCING DETAILS TO OFFLINE COURSES

1. Create an Offline Course (see section 2.6: Creating Offline Classroom Courses)
2. Click the Insert drop-down menu and select Details Box.
A Details field will appear.

3. Enter all of the GoToMeeting information (such as URL, phone number, and audio PIN)
in the Details text field.
4. (Optional) Edit Course Properties (Name, Description, and Passing Score, Certificate).

A Save As dialogue box will appear
6. (Optional) Enter the name for your Course.
74
PUBLISHING OFFLINE COURSES

1. Click the Publish To drop-down menu.
The menu will expand to reveal existing Catalogs and provide the option to create a New
Catalog.
2. Select the Catalog to which you want to publish the Course.
A new tab will open for the Catalog with the Course inserted.
To invite Learners to register for and enroll in the GoToMeeting sessions, see Section XXX. This will
allow you to send an email to Learners, including a Course listing and registration links.
CREATING AUTOMATED MESSAGES FOR OFFLINE COURSES

1. From Administrator Portal, click the Communication Tab.
A listing of Invitations and Messages will appear.
2. Click the ADD AUTOMATED MESSAGE button.
The Invitation Editor will appear.
3. Click the Insert drop-down menu and select the Text and HTML option.
A Text field will appear with placeholder text (Sample text).
4. Enter the Web conferencing details you want to include.
75
5. Enter the Message subject.
6. Click the Filter By: None drop-down menu (Item 1 in Figure 2.8f)
Figure 2.8f
76
7. Select the Enrolled option, then Offline Course Sessions (Item 2 in Figure 2.8f)
8. Check the box beside the appropriate Offline Course (Item 3 in Figure 2.8f).
9. Click the DONE button
A Save As dialog box will appear
11. (Optional) Rename the message.
77

MindflashUserGuidev1 6

Transféré par

Informations du document

Titre original

Copyright

Formats disponibles

Partager ce document

Partager ou intégrer le document

Options de partage

Avez-vous trouvé ce document utile ?

Ce contenu est-il inapproprié ?

Droits d'auteur :

Formats disponibles

MindflashUserGuidev1 6

Transféré par

Droits d'auteur :

Formats disponibles

Mindflash Basic and Advanced

Features User Guide

1.1 Creating and Publishing an Online Course...................................................... 5

2.0 ADVANCED FUNCTIONS

Mindflash Basic Features

Creating and Publishing an

1.1: Creating and Publishing an Online Course

The Section Covers:

3. Select the Online Course item.

4. Click the placeholder text (Blank_1) beneath the course viewer

6. Select the File From My Computer item.

8. Click the INSERT button.

B. SETTING COURSE PROPERTIES

Course Name: as it will appear in a Catalog

3. Set Course Properties as needed.

D. PUBLISHING A COURSE TO A CATALOG

3. Select the desired Catalog.

6. Click the SAVE button.

Creating and Grading Quizzes

1.2 Creating and Grading Quizzes

This Section Covers:

Grading Short Answer Quiz Questions

A. ADDING A QUIZ OR SURVEY TO YOUR COURSE

4. Select the New Quiz item.

6. Select a question type.

Randomize Choice Position (Never, Before Each Attempt,

B. GRADING SHORT ANSWER QUIZ QUESTIONS

4. Click the DONE button.

7. Click the GRADE button.

10. Click the SUBMIT GRADE button (Item 2 in Figure 1.2d).

1.3 Managing Users

This Section Covers:

ADDING A SINGLE USER

5. Click the PREVIEW USER button.

ADDING MULTIPLE USERS

7. Click the PREVIEW UPLOAD button.

9. Click the CONFIRM CHANGES button to accept the import.

FILTERING MINDFLASH USERS

FILTERING USERS BY REGISTRATION INFORMATION

4. Click the DONE button.

FILTERING USERS BY ACTIONS COMPLETED

2. Click the desired action by which to filter (Item 2 in Figure 1.3g).

The Filter By drop-down menu will close.

FILTERING USERS BY TIME RANGE

4. Click the RUN REPORT button.

are located in the Pacific Time Zone

To generate a report displaying all Learners who:

are currently occupying a seat

DROPPING AND EDITING USERS

1.4: Customizing Your E-Learning Portal

This Section Covers:

ADDING A LOGO TO ELEARNING PORTAL PAGE HEADERS

4. Click the UPLOAD button.

6. Click the INSERT button.

9. Click the SAVE button.

CHANGING THE BACKGROUND COLOR OF YOUR ELEARNING PORTAL

2. Click the SAVE button.

4. Click the SAVE button.

SETTING HEADER PROPERTIES

2. Click the SAVE button.

4. Click the SAVE button.

CUSTOMIZING CATALOG PROPERTIES

3. Select/deselect the items you wish to add/remove (Item 2 in Figure 1.3h):