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CHAPTER I

THE PROBLEM AND ITS BACKGROUND


The world education improve the quality of life
true education through half million children in
countries. But today, education remains an
inaccessible right for millions of children
around the world. More than 72 million
children of primary education age are not in
school and 759 million adults are illiterate and
do not have the awareness necessary to
improve both their living conditions and those
of their children.
Equally, a lack of financial resources has an
effect on the quality of teaching. Teachers do not
benefit from basic teacher training and schools, of
which there are not enough, have oversized classes
like in Philippines education is going bad because of
corrupt official in our country so many school like in
far places is not have supported by our government
some of people in the Philippines is educated
because of far places.
I can say Nueva Vizcaya is gifted because
education in this province is good but some other
school is not have computer to use in the school and
they using manual like Quezon National High school
using Manual enrolment system so I decide to
proposed a computerized enrollment system to help
improve the education in this school.

Theoretical Framework

INPUT
1.

2.

Get
the
Information of
the Difficulties
being met in
using
the
manual
procedure.
The Supply
Officer of the
office must
accept
whether they
need to have
a computerize
Enrolment
system.

PROCESS

OUTPUT

Analyze
the
difficulties
being
encountered by
the customers
and manager.
2. Start to
developed the
propose system.

1. Approval of

2.
Implementing
the Enrollment
System
of
Quezon
National High
School

1.

the
Enrollment
system of
Quezon
National
high School

FEEDBACK

Conceptual Framework

A concept is an abstract image that differs from one


individual to another, just like perception. It describes the aspects
selected from the theoretical framework to become the basis of
the study. If a concept is being considered in the study, it has to
be defined clearly by identifying indicators or a set of criteria that
takes on values that can be measured quantitatively or
qualitatively .These are referred to as variables.
Before implementing the system you need to plan through
illustrations and other specifications, through this diagram this
shows the IPO (Input, Output and Process).

Input, this is the first step to prepare in proposing a system. You


need to gather information through interview, questionnaires and
suggestions. This is to know the different informations regarding
the proposed system.

Process, is on how to analyze the problems being encountered by


the employees under process you need to start up making the
proposed system.

Output, the researcher takes the opportunity to implement the


proposed system entitled Enrollment system of QNHS. This is
with the approval of the employees and the Administrator of
QNHS.
Lastly is the Feedback shows if there are some errors and
bugs with the proposed system, then the researcher or developer
needs to change and to modify the system for a better result of
the project.
Alternative Hypothesis
QNHS is in need of an Enrollment system which is more flexible,
efficient and easier for the employees and student to use.
Especially in adding information in database getting grades and
scheduling the subjects enrolled.
Manual work is very difficult for employees to save all the data of
student and difficult for student to get their grade manually.

Statement of the problem


This study, the proposed of Enrollment System of
Quezon National High School, wish to make a feasibility
study unimplemented Enrollment System and determine

the possibility of putting it into computerized one.


The general problem of this study of manual
enrollment system is long time process of enrolling
students because it needs lot work and more

employees to make the work fast due in manual


operation.
Here the following problems that researcher
attempt to find solution:
The proponent aim to developed Enrollment system to
promote improvement and enhancement to their manual
way of implementing library System.
Specific Problem
-The slow process in enrolling due to manual way of
record keeping
-loss of records
-need more people to work with manual system
-Student will not satisfied because of slow transaction of
time constraints
-long time will be needed to finish the work
-hard to find a records
-the current system cant generate reliable information
-issuance of wrong records
-Student not be satisfied in the transaction getting their

information
-loss of record when there is unexpected calamities

Scope and Delimitation


The study entitled "The computerized Enrollment
System for Quezon National High School the scoop of
this system is to make enrollment system QNHS
computerize. The Employees and the student supposed the
proposed system can do such things as stated.The generated
system would include the record of student that enrolled
this school year, the number student enrolled by year
level, the full information of the student. The system runs
in all windows 2000 to the latest version as there are
installed visual basic the database for the system will be
developed using MySQL.
System requirements
It requires xampp to communicate the MYSQL and visual basic. .

Significance of the system


The proposed system will have a more organized and
comprehensible basis through the conduction of the
study. The study aids in finding more reliable source in

finding sources in developing an equality reliable system.


To the registrar of the School. The Quezon National High
School registrar will be depending to this system to
enhance their record system keeping in every
transaction. This system will help the registrar in saving
time to work, quick and more reliable way.
To the students. The student will benefit to this system
proposed is the one advancement that responds today's
modern technology governing all means new
improvement proving the modern technology.
To the researcher. The proposed system can be basis to
create the broader study and help them prove on
feasibility or a research study.
Definition of terms
The following are the technical terms that researcher
used in this study that may ad readers in understanding
the whole concept of the proposed system especially if
the reader is not in the same field of the study.
Registrar. The one who manage the system.
System. Is the set of interacting or interdependent
entities, real or abstract, forming an integrated whole,
Data. A synonym for information.[1]in the exact sciences
there is a clear distinction between data and information,
where data is measurement that cant be disorganized
and when the data become organized its become
information.

Database.an application use to manipulate data.


Hardware. The physical part of computer, including the
digital circuitry, as distinguished from the computer
software that executes within hardware.
Software. Use to describe a collection of computer
programs, procedures and documentation that perform
some task of computer system.
CHAPTER II
REVIEW OF THE RELATED LITERATURE AND STUDIES
In this chapter the researcher will identify the related
literatures and studies that correlate with the system.
To produce different system, the concept and theories
behind the development of the proposed system are
confirmed through the resources used that identity
importance of the study.
Similarities of the study
In this section ,unpublished materials and
documentations with researches that correlate to the
proposed system and difference are listed to expound
and compare previously designed and currently
proposed one.
Local literature
The nursing process is considered in the current
paper in relation to processes

ofenrolmentandtranslationAs a model or framework the


nursing process is both a technology and a set of arte
facts through which nurses extend themselves in ways
which help manage their interests and (re)constitute their
identity Rather than researching practice as if there is a
model of nursing to which nurses should conform, a
different view of the nursing process emerges as one in
which nurses enroll, and are enrolled by, managerialist
and performative devices in their organizing and identity
work

Foriegn literature
Magnet Schools, Voluntary Desegregation, and Public
Choice Theory: Limits and Possibilities in a Big City School
System.
Archbald, Douglas A.
School choice is advocated on the theory that
deregulation and greater market control can restructure
and improve education. While certain market strategies
of improvement are worth exploring, complex production
functions, unclear goals, and the political role of
education in society limit the extent to which education
can be understood and improved as a market. This
document clarifies the public choice critique of education,
describes the conditions of choice in a large urban
magnet-based voluntary desegregation program, and
analyzes central assumptions and propositions of public

choice theory about family preferences and the


organizational effects of choice. Data from the Milwaukee
(Wisconsin) Public Schools (MPS) magnet/voluntary
desegregation program were collected and analyzed.
Similarities of the study
The enrollment system can use to help the school in
Enrolling processes, the students and employees can
done a good work or process because of the technology
of using database in saving, adding, and updating records
of students in the computer.
A significant amount of literature is available on
Enrollment system. A majority of the findings are derived
from experiences in the Milwaukee. Some Enrollment
systems however, can be affected by variations in local
conditions such as infrastructure, customs, duties, and
regulations. Hence, it is essential to view such systems in
an international context.
Program Features
*can update all data in the database
*User Friendly

CHAPTER III
RESEARCH METHODOLOGY
The chapter describe the Methods of the Research
Used, Research Design, Problem Identification,

Conceptualization of Solution, Program Implementation,


Respondents of Study, Research Instruments Used and
Analytical Tools.
Research Methods Used
Throughout of the course of this activity, the
researcher used different techniques and methods in
gathering data for the development of the system.
Research includes all specialized and through
investigation where significant facts and data were
gathered from the various sources such as books and
documents on any field of education that helped in the
foundation of developing such software.
The descriptive Method used in this study which is the
interview is to analyze the data gathered to present a
system, a Enrollment system of school in the field of
saving records. The researcher has conducted
observation as well, search and read on different thesis
books and other related paraphernalia that might be
useful for this study and even surfed the net to earn
broader and deeper ideas in making this study

possible.
Research Design
The eloquent method of research will apply in this
study. The eloquent research design will allow the

researchers to define or present the picture of a wonder


in investigation.
Collecting information is urgent in the study since it
helps as a source and configuration in creating the
system. The researchers will conduct a research in the
QNHS. Discussions will furthermore conduct from the
important files of the School including certain employees
who are elaborate in building this study. Certain research
from the internet is furthermore delivered as a source in
the

recommended

system.

The

researchers

are

to

improve an information system design that fulfills the


whole documents requirement from the recommended
system. Throughout system designing the researchers
create a coherent purpose of anything the system want.

Research Locale

This research revision was furthermore established


with the advantage of internet, research papers and
certain

thesis

books

and

certain

opinions

was

concentrated on the internet and vocabularies and finally


the design of codes was likewise concentrated on the
internet with definite lavish developers and programmers
in the world.
Research Subjects
This

Research

Study

merely

insides

on

the

Employees of QNHS.
Source of Data
To find the complications in the research study, the
researchers directed to have a formal interview to the
employees and at the same time the employees and
student of the QNHS who experiencing the complications
in the School concluded delicate experience like missing

important files and incorrect computation of enrolled and


drops.

Research Tools
PERSONAL INTERVIEW
The

Researchers

interviewed

the

concerned

employees and the QNHS to identify the procedure


elaborates.
Observation
In defining the phases the researchers fulfilled
reflection as training arranged how the obtainable system
mechanisms.
Library and Internet Research

Furthermore used in information collecting that


transmits

in

the

amendment

and

it

aided

in

authenticating the yearnings in the suggested system.


Questionnaire
The standards distributed that serves as the number
of respondents and evaluation of the capabilities of the
existing manual system and the proposed system.
Data Flow Diagram
This has the abundant utility with the graphical
designs that indicate the sense of the method; it
appearances the Inputs, Process and Outputs of a method
manufactured.
System Flowchart
It shows the procedures input and outputs of a
system it is furthermore used for the physical modeling of

system

where

symbols

are

used

to

represent

documents to identify the input and output operations.


IPO (Input Process Output)
This is an illustration of the existing system and the
proposed

system

describes

its

data

flow

thorough

structure. It describes the point where data/information


enters a system and places where it will be processed as
well as the actions taken, and the points where data will
be output.
Research Procedure
The System Development Life Cycle
The upgraded progressive method coherent
strategy can be applied into many kinds of problem. In
the system development life cycle we follow eight phase
approach that forms the grounds and building for the
greatest system work.

System

Planning

Grows

scheme

management plan and delivers the origin for obtaining


the assets needed to accomplish a result.
System Analysis it elaborate a complete
appearance of the method. The researchers will be doing
Conference to collect files and written documents that will
be given by the client. The Analyst and the client will be
working with each other to find out what the delinquent
is.

System Implementation - The platform implementation is the


actual coding/writing of computer programs. The programmer has
seen a need for standards and procedures as supports not to
itself but also to others that may have test to vary the code made.
Implementation charts design in the software development
process and the implemented should resemble to the modules
previously defined in the system and program design stage.

System Design the new system will be conceived and


put down on paper. The interface that would ensemble the needs
of the user in unity with the researchers will moderately design
while doing this, researchers sense of group will established.
Documents Phase, structure the system, factual and wanted
evidence collects by the researchers through interviews and
research placed into practice. In this phase, the needed system
will define. When the employees recognized the proposal the
researchers containing the design and its guts, the researchers
found out what system will be accessible and practice in order to
define the system that is applied in the foundation of the revision.
System Testing The Testing shown on a whole, integrated
system

to

estimate

the

system's

agreement

with

its

detailereqirements
Maintenance it elaborate the upgrading of the system and care
built-in not only charge the machinery running but also
modernizing and improvement of the system. It was completed to

stand that the design qualifications will see and that the wish
outputs the system.
Ultimate charges and variations are merged in the system
established on the proposal and response of the customer.
Statistical Treatment of Data
Later emerging the system the evidence that are collected,
examined and organized will define the level of view of the
general

presentation

of

the

system,

eloquent

statistical

implements that employed such as biased despicable and typical


deviance to define the view of defendants on QNHS".
CHAPTER IV
ANALYSIS, PRESENTATION, AND INTERPRETATION OF DATA
In the present system used in the school, the most
common problem encountered is unavailability of data,
wrongly processed data, lost or corrupted data,
inaccurate data, and incomplete data. These are among
the many problems encountered in the present enrolment
system of the institution.
Presentation and interpretation of data

This chapter presents the findings of the study and


the corresponding analysis and interpretations. Data are
presented according to the fallowing problems identified
in previous chapter which consisted of the following:
The Problems Encountered on the present Enrolment
System.
Table 1.The perception of the respondents on the possible
causes of the failure of operations of existing Enrolment
System.
CAUSES OF THE FAILURE
OF THE EXISTING
ENROLLMENT SYSTEM

FREQUENCY PERCENTAGE

Unavailability of data
Lost or corrupted of data
Inaccurate data
Wrongly processed data
Late distribution of forms
for data collection
Inaccurate supplies

18
18
16
16
15

90
90
80
80
75

12

82

On the factors that would cause the failure of the


operation of existing System, table 1 demonstrate that
nearly all of the respondents 18 or 90 percent out of 20
respondents of different year level reveal that
unavailability of data would cause the failure of operation
of a manual System. A significant number of respondent
also suggest that loss of corrupted data 18 or 90 percent,

Inaccurate data 16 or 80 percent, wrong data processing


shows 16 or 80 percent, would cause problems of the
operation of system, while late distribution of data
collection and inadequate supplier run for 15 or 75
percent and 12 or 72 percent respectively.
Recommendation
The developed software is recommended for use in
the Registrar of Quezon National High School located at
Barangay Baresbes Quezon Nueva Vizcaya to its daily
activities .(on updating student info when they enrolled.)
For future researchers, this system may not be 100%
that will run perfectly: there are still flows and errors
needed to be solved. If there are revisions needed to add
or anything that would improve this system will be
focused. This system recommends further enhancement
and allows any development to boost its performance.

CHAPTER V

SUMMARY OF FINDINGS, CONCLUSION AND


RECOMMENDATIONS

The following conclusion was drawn from foregoing


summary of findings.
1. The respondents of the study consist of 20 people who
came from different year level and with the head of
Registrar and other employee's.
2. The major problems encountered by the student in
existing system are the: unavailable data loss and long
process in saving records in manual operated Enrolment
system the services is not good.
3. The research is proposed to use computerized
Enrollment System.
4. There is a significant difference between the proposed
computerized enrollment system and the existing system.
5. The proposed system is indeed feasible for
implementation
Recommendation
The developed software is recommended for use in
the Registrar of Quezon National High School located at
Barangay Baresbes Quezon Nueva Vizcaya to its daily
activities .(on updating student info when they enrolled.)
For future researchers, this system may not be 100%
that will run perfectly: there are still flows and errors

needed to be solved. If there are revisions needed to add


or anything that would improve this system will be
focused. This system recommends further enhancement
and allows any development to boost its performance.