Académique Documents
Professionnel Documents
Culture Documents
On
HR Process, Practices and
Strategies in
Table of Contents
1. Acknowledgement....................................................................
.....................3
2. Executive
Summary. .................................................................................... 4
3. Business Of The
Company...........................................................................5
4. HR
Process...............................................................................................
......7
5. Recruitment..............................................................................
......................7
6. Induction And
Orientation...........................................................................9
7. Probation...................................................................................
....................10
8. Performance Management
System............................................................11
9. Training and
Development........................................................................12
2
11. Separation................................................................................
....................15
13. CSR
Activities............................................................................................
19
14. Issue.......................................................................................
.....................19
16. Conclusion...............................................................................
...................21
17. Bibliography.............................................................................
..................22
Acknowledgement
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I am extremely thankful to Faculty Prof. Pallavi Chopra, who made me
to think and contact this Logistics Company.
My Heartiest regards goes to Dr. Ashutosh Bhupatkar, Director and
professor of Pearl School of Business, who guided me in understanding
the logic behind practices.
Last but not the least, I am thankful to all those who knowingly and
unknowingly helped me in data collection and gave me their
unconditional support for this study, their positive attitude towards me
and willingness to provide me the inputs.
Ashish
Executive Summary
The aim of this HR Project is to know the HR process and its functions.
Identifying the ways of enhancements of operations of logistics in a
new region where its business are emerging.
The HR Project Summary and conclusion tells the cumulative findings
of Project, through identification of facts, manuals, surveys and
interviews.
The Report proposes various processes of HR process and issues and
some newly implemented approaches to make effective and efficient
work functions.
Methodology: Through interviews, based on certain questionnaire
where employees working in the Panalpina were target audience and
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some secondary sources. In report a comparative study of HR process
in other organization and its advantages has been tried to cover.
Companies are Gati, Federal Express. I have also tried to find out some
issues while working and some recommendations for that as well.
Key words: PMS, KPIs, KRAs, Standard job title, Job description,
Employment Activities etc.
The company made its origin in the Rhine and maritime shipping
industry of the 19th century. In the 1970s the company expanded its
business by establishing Air Sea Broker (ASB) as an air charter
company and ship's agency manager in US. In the 1980s this
expansion continued with the creation of a global air network. During
expansion it made several acquisitions in the late 1990s. One of them
was the Swiss, Austrian and Italian operations of forwarder, Jackie
Maeder Group. Company went public by listing itself into the Swiss
stock exchange in 2005.
The company made its reputation mainly due to the increasing
complexity of supplying one's business with materials and shipping out
products in an increasingly globalize supply chain, with Supply Chain
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Logistics experts. Company works on just in time and quality services.
Company works towards a goal of managing the fruition of project life
cycles supply chains and resultant efficiencies.
This company works with inbound and outbound logistics covering the
flow and storage of materials from point of origin to point of
consumption in some parts. The main functions are inventory
management, purchasing, transportation, warehousing, consultation
and the organizing and planning of these activities. Now, this group
is one of the world's leading suppliers of forwarding and logistics
services, specializing in intercontinental air freight, ocean freight
shipments and associated supply chain management solutions.
This company has built in-depth industry know-how and state-of-
the-art IT systems, which provides globally integrated door-to-
door forwarding solutions tailored to its customers' individual
needs. The Group operates a close-knit network with some 500
branches in 80 countries. In a further 60 countries, it co-operates
closely with partner companies. Panalpina employs some 13,500
people world-wide. With net forwarding revenue of 8,878million
CHF, US $ 5.71 billion in the year 2008, it is among the top four
freight forwarding companies in the world. In positive business
environment, Panalpina has continued its excellent performance
during the following years. Panalpina world transport (Holding) is
owned by the Ernst Göhner Foundation with 43%, and is led by
Chairman Gerhard Fischer, Chief Executive Officer Monika Ribar.
Panalpina India started its operations in 1986, offering solutions
which include air and ocean freight forwarding, warehousing,
logistic solutions, order and inventory management, shipment
preparation, cross-dock operations, critical parts distribution,
service parts logistics, international trade management, customs
brokerage and domestic transportation services. Panalpina India
has a presence in the country with its 10 offices, including
Gurgaon as corporate headquarter.
Being lesser employee strength till 1990s, the domestic HR
practices were handled by Swiss head quarter.
As a corporate, it gets reporting from its different regional
branches and repots to Head HR department of corporate to
Chief Human Resources Officer Alastair Robertson. The corporate
is responsible for these HR Processes
1. Projects
2. International
3. Compensation &
4. Benefits
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5. HR Operations
6. Capability
7. Development &
8. Panalpina Academy
The HR Project
Recruitment
“Recruiting the top talent for a job takes time and cost. Company
tries to attract quality candidates who have the knowledge and
skills especially in operations needed to help company grow.”Ms
Varandani said.
The fact is, the success with recruitment depends on how well job
advertisements, are prepared for company’s recruitment process
and assigning personnel with excellent interviewing skills.
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2. External recruitment
Internal Recruitment:
There is a policy of Internal Job Postings. Herein, the management
posts certain vacancies through e-mail to all senior managers and
requests them to communicate the same to their reportees. Also
vacancy gets displayed at sites / branch office’s notice boards.
People with a minimum experience of two years in their current
positions are allowed to apply for postings. A subordinate applying
for any position has to inform his manager or superior in his current
division about the same.
HR sends the short listed candidates CVs to the concerned
Division/Function Heads, who in turn shortlists for interviews. After
this a normal recruitment process is followed wherein interviews are
conducted with the HR and concerned Division/Function Heads.
After that selection has been done, the employees’ current
Division/Function Heads are informed about the salary / position
negotiated with the candidate. Basically company encourages
proving themselves in other fields as well.
External Recruitment
External recruitment is aimed to attract available talent in the
market and filling up vacancies through external sources.
At Panalpina, external recruitment is done in this way:
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Advertisements appear on electronics and print media. Applications
are checked by the interested people and the resumes are
forwarded through mails or post. HR department after receiving the
resumes screens it and then shortlists the candidates. After
telephonic interviewed and based on the result interview schedules
for candidates. Panalpina has a centralized process for recruitment
and selection. All activities are coordinated from the Corporate HR
at Gurgaon.
The HR person will receive the new employee on the first day of
joining and introduce him/her to the department head after
completion of all formalities and paperwork.
After his joining department does a job of Induction which includes
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√ Accounts for Compensation
Analysis:
Probation
An employee joining Panalpina remains in probation period of six
months. During this period he/she is expected to understand his
work profile, scope of work, duties and responsibilities. Also joinees
need to be able to adjust themselves with the work culture of
Panalpina. Since is it is a global company and it has operations
worldwide so the culture plays an important factor. So it emphasizes
on following the corporate culture for smooth functioning and the
people around. At that time the Key performance Areas are set
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according to the business of the company and the requirements at
that time the employee is given targets and goals are set for
him/her. The setting up of Individual Key Performance Areas (KPAs)
takes place in several steps which is as below.
At the end of the probation period, his superior evaluates him based on
various competencies and skills required for the particular job and also
other competencies that management personnel should possess. Each
of the competencies is defined in the Appraisal form for the ease of
understanding of the appraiser.
Previously the Probation Appraisal period used to differ based on the
band structure. The recent revival of many other systems and policies,
probation appraisal period for all the new joinees is changed and now it
is biannually to give a suggestion as to each:
≈ Confirm the employee
≈ Extend his probation period
≈ Reject the employee
Along with the above he is supposed to rate the employee based on
the competencies as below on the nominal scale of 1-5:
- Outstanding---------------5
- Exceeds Expectations----4
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- Achieves expectations----3
- Improvement needed-----2
- Below expectations-------1
Analysis: A certain time period as trial is given to prove him /her on the
expected job description in the positive and normal business
environment. As per the performance, contribution, synergy one
remains with the company.
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Objectives (MBO). The aim of performance management system is to
count contribution in a constructive, effective way by setting their own
targets in a challenging way, realizing their completion of the same
and judging the overall achievement in the company .The reward in
monetary and non monetary terms is also attached to this.
The company plans for its training schedule yearly and is followed in
batches according to the types of jobs. This training is mandatory for
all employees. The trainings areas are set after long discussions
among Manager, line manager and employee. The outcome is
conveyed to HR department. During PRD the appraiser tries to find out
the reportees’ areas to work upon.
In the performance appraisal form itself, the career planning and the
areas of opportunities are mentioned
Like:
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- Roles to play
- Where does he/she looks him/herself in 1 year (short term?)
- Where does he/she looks him/herself in 3 year (long term?)
- Manager’s comment
Then training accordingly
In the end of training final marks are given and main learning are
outlined or additional benefits in him is also marked in his and the
company interest.
Reaction Level
The feedback from the participants is taken out about trainers’
content, processes, satisfaction level, interest level
recommendation for future etc.
Learning Level
How much knowledge and skills have been grabbed by him or
her after training e.g.: the techniques to do the job of customer
support.
Behavior Level
The ways of performing jobs are taken into consideration.
The example I came across from her quote for the customer
support was as below.
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existence in turbulent and dynamic environments. This is seen that
success of Panalpina solely dependent on the type of human capital it
has gathered or invested over a period of time.
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_____________________________________________
= (Total salary)
Separation:
Involuntarily
Continuous bad performance and no output even after so much of
training then after thee warning employees are terminated.
In voluntarily:
Here several ways are there to retain the employees of the company
who are the highly valuable. But even if employees does not retain
with the organization he/she gets separation after filling up the
feedback form.
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This form includes:
1. What did he like?
3. What are the factors which caused as hindrance and also the
reasons of dissatisfaction if any with the company?
17
It’s a confidential survey for Employee Development Programme.
The objective is to develop work environment, generate new ideas
leadership and behavioral aspects etc. This Programme has
emerged as need of time. Since Company is attached with several
countries for its day to day functions, there are numbers of
inevitable hindrances occur as intervening variable. As a strategic
value added services this work is solely dedicated to improve
develop leadership behaviour of employees.
This survey is continued during project Period in the company. It
was third party service to the company to make sure that any
information/feedback given by the persons cannot leak or in other
words to maintain secrecy. The process was online. Time period was
15th October to 27th November. It was regional HR task to promote
this activity for more participation. After certain period of time
consultants would be giving the analysis and conclusion of this
process. Mainly, the idea was to find out fit for the right job and
place and areas of improvement and to be in expectations of
employees.
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This innovation in HR department has a very strategic point. The
purpose is to be in full association with the other department by
liaisoning, daily reporting or any other ways to help other
department in achieving their 100%. Other objectives are to support
their employees, value addition and in finding out the right person
for the right job and also to build up their competency.
1. HR – Director 1.HR-Head
2. HR- Manager 2.HR Associate
3. HR - Asst. Manager 3.HR Trainee
4. HR - Senior Officer
5. HR - Junior Officer
6. HR – Executive
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So, both the HR department of India and Korea are sitting together
and working out for common understanding.
This work is necessary to have a title, business card and name
plates.
CSR Activities:
Subject of Concerns
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→ I could make out from conversation or even accepted by them
is handling the employees’ data base manually. The time is
taken to get user friendly software like SAP to handle PMS
process and some other functions as well. But they said the
installation of such Software in process and department will be
completed very soon.
→ Employees were less known to the function of organizations or
have limited knowledge about other functions. They may have
little awareness of the impact of their functions on the
departments and on business of the company. For
recommendation several Organizational Developments
programme can be practiced like Organization mirror, future
search conferences.
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Conclusion:
This company is focusing leveraging its brand and service in new
market. Company approaches to the domestic logistics and supply
chain management companies and get its contract of sea and air
freight work to sending materials outside. Still it has through B2B
approach. The company has tried to maintain its revenue in the last
fiscal by approaching new markets in Africa and Eastern Asia this
happened because of its in-depth industry know-how and state-of-
the-art IT systems. Panalpina world transport (India) Pvt. Ltd. has
also able to make itself less influenced from stiff competition in
selection of its target audiences. Its target audiences are heavy
machines catering to small and medium enterprises (SME), strong
customer base in key industries of oil and gas. Another most
important thing as it has a strong base of ocean freight which gets
larger orders at lesser costs.
The company has also less domestic competition because it globally
integrated door-to-door forwarding solutions tailored to its
customers'. But global competitor of this company has entered into
India with their much advanced technology and their trusted brand
value like Fortune 500 Company Federal Express, Gati and some
other as well.
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Panalpin
a World
Transpor
t Ltd.
Panalpina
World
Transport
India Pvt.
Ltd.
Learning outcome
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Bibliography
1. http://www.fundinguniverse.com/company-histories/Panalpina-
World-Transport-Holding-Ltd-Company-History.html
2. www.panalpina.com
3. www.ibed.com
4. http://www.fundinguniverse.com
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