Explain the SAP system landscape?

2. Explain the org structure in detail?

3. List the different company codes, plants, purchasing organization and storage locations used?

4. Are there any central purchasing organization used?

5. How many storage locations are used in a plant and are they material specific?

6. What are the different purchasing groups used and are they related for specific plants or materials?

7. Do some parts of your organization branches, departments, warehouses, production facilities, etc.
observe different public holidays than the rest of your organization (e.g., in one production facility, the day after
Thanksgiving is a working day, although everywhere else it is a holiday)?

8. Are the days of the week that are working days different in some parts of your organization? (e.g. one
production facility operates seven days a week; all the others operate Monday through Friday)?

9. How many types of vendors are there like service, local, imports or one time created under different account
groups?

10. What is the approx volume of the vendor master?

11. Are there any instructions / information that you include in purchasing documents for certain vendors but not
others?

12. Do your vendors offer discounts for prompt payment (e.g. 1% cash discount within 10 days; 30 days due
net)?

13. Are Inco terms specified in your purchasing documents (e.g. FOB Singapore, CIF San Francisco)?

14. Do you use vendor evaluation?

15. Which criteria are used to compare the vendors (ex: price, quality, on time delivery, quantity reliability)?

16. List all the material types including any Z material types being used?

17. What is the approx volume of the material master?

18. How the materials are valuated depending on the material types (Standard price / MAP price)

19. Is the value of a material the same throughout the company, or can the value of the same material be
different in different plants (e.g. the book value of a widget in factory A is $1; in factory B its value is $0.97)?

20. List the different material groups being used in your organization?

21. Is split valuation active?

22. At a given plant, can the same material have more than one valuation price? (Ex: a) Different batches of the
same material have different valuation prices b) The same material may be made or bought. When produced in
house, the material is valued at standard price, but when purchased it is valued at moving average price)

23. Is material ledger active?

24. Are the materials batch managed and at what level it is activated?

25. When making a withdrawal from stock, how do you select which batch to use? Describe the method(s) you
use?

26. Do you use various different units of measure to manage materials in your organization? (e.g. each, pieces,
kilos, pounds, gallons, boxes,)

27. List the unit of measure you use?

28. At what level is the valuation maintained?

29. Is the quota arrangement being used to apportion the purchase volume of certain materials among several
vendors? If yes how is the quota allocation done amongst the different vendors?

30. Is source list being used? If yes how it is created?

31. Do you use fixed vendors for some materials?

32. Is the info record used and how is it created / updated?

33. How is the material requirements planned?

34. What type of MRP is used?

35. List all the purchasing documents being used like PR, Quotation, RFQ, Contracts, Scheduling Agreement,
and PO?

36. How are the PRs created (manually or automatic from MRP)

37. What are the different types of PR being used?

38. Do you invite several vendors to quote prices, terms and conditions in a tender / bid / request for quotation
process?

39. Is the quotation comparison done in SAP?

40. What types of contracts are used in your organization?

41.
42.
43.

List
Is
List

all

all

the

there

any

the

parameters

types
approval
that

of
process

control

the

Purchase
for
approval

orders
any
for

being

purchasing
each

purchasing

used?
document?
document?

44. Do you purchase any materials from vendors on a consignment basis? If yes, in which purchasing
documents?
45. Is subcontracting purchase used in any of the plants (i.e., you issue material components to a vendor who
processes
them
into
different
materials
for
you)?
46. Do you ever issue purchase orders to a vendor with instructions that the items be supplied directly to a
customer
(the
ordered
items
are
not
received
by
your
company)?
47.

Do

you

issue

purchase

orders

for

external

services?

48. Do you use the process of Stock transport to transfer the materials from one plant to other in inter or intra
company
level
and
what
is
the
PO
document
types
used
for
them?
49. Do you normally accept over deliveries from your vendors? If yes, you would normally (by default) tolerate
over
deliveries
of
up
to
what
percentage?
50.

Are

there

different

tolerance

limits

for

different

materials?

51. Can the materials you purchase be subject to different tax rates depending on the material purchased, the

plant for which the material is purchased, the materials country and/or state of origin, other factors?
52.

How

53.

Do

54.

are
you

Do

55.

List

56.

Related

the

use
you

purchasing

EDI
use

all
to

to

exchange

Reminders
the

inventory

documents
purchasing
/

purchasing
management

transmitted
documents

Urging

letters

documents
which

of

the

vendors?

with

your

vendors?

the

vendors?

for
that

the

to

are

following

printed?
are

used?

Goods Receipt

Goods receipt from vendor with reference to purchase order.

Goods receipt from production

Goods receipt from customer returns

Goods receipt into inspection, considered part of inventory

Goods receipt into inspection (not considered part of inventory yet, i.e., no accounting postings)

Goods receipt from subcontracting vendor with reference to subcontracting order (consumes
components issued to vendor)

Other, describe

Goods Issue

Goods issue to customer (Sales)

Goods issue for production

Goods issue for consumption (e.g. issue to cost center)

Returns to vendor

Goods issue to subcontracting vendor with reference to subcontracting order

Goods issue to scrap

Goods issue for sampling

Other, describe

Transfer Postings

Transfer to different company

Transfer to different plant

Transfer to different location

Material to material transfer

Other, describe

57. When a goods movement takes place, do you print a hard copy of the document evidencing the
movement?
58.

Are

negative

59.

Is

automatic

60.

How

are

61.

Are

there

62.

Which

method

of

63.

Describe

briefly

how

64.

List

the

stocks

storage
the
any

types

allowed

location

material

creation

reservation

materials
Physical
you
of

verify

vendor

taxes

allowed

are
is

used?
for

appear

any

organization?
of

(manually

subject

invoices

that

your
in

created?

which
inventory

in

to

on

assurance?

counting
or
a

plants?

automatically)

quality

(Cycle
goods

the

services

Sampling)
purchased?

vendors

invoice?

on

criteria?

65. Of the following which of the variances are used for invoice verification?

66.

Quantity variance

PO price variance

Delivery date variance

Invoice value exceeds

Quality control

Any other
Do

your

randomly

block

vendor

invoices

for

payment

and

what

67.

Are

68.

the

Is

debit/credit

the

memos

Automatic

used

settlement

process

in

LIV?

(ERS)

used?

69. What are the various user-exits that are used and for what purposes for any of the process discussed
above?
70.

List

all

the

71.

List

any

different

other

outputs

developed

you

use

process

being

for

any

of

used

the

not

above

covered

discussed

above

in

processes?

MM

Module?

72. Which medium is used to send the outputs print out or email or fax or some other?
73. Do you have following documents?

As-is To-Be document

Business blue print

User manual

Configuration documents

Test cases used for testing your system

Any other documents (Please specify)

74.
75.

Are
How

76.
77.

you

many
Do

Are

using

Z-Developments
you

you

any
are

their

have
using

78.

Are

you

using

79.

Do

you

use

any
bar-code

any

other

Work
in

any

your

Around?

system?

core

workflow

triggering

system

RFID
interfaces

to

(Specify

team

for

in

your

and
transfer

80. What is the number of MM module users in your organization?

(Please

any
data

the

T.

codes

&

Use)

MM

Module?

business

process?

interface
to

Specify)

or

with

SAP?

from

SAP?