R 12 Multi Org

MULTI ORG STRUCTURE = R 12
Multi Org structure is used to implement or capture the multiple organization information
in single point of instance.
Importance of Multi org setup:
We can use the data in single instance
More secured data
Control over different departments.
Structure:
Business Group
Primary Ledger
Legal Entity
Operating Unit
Inventory Org
Sub inventory
Definitions
Business Group:
It is a highest level organization in multi org structure. It serves human resources
information.
One BG may contain multiple ledgers.
Ledger:
It is a reporting entity in which we will record business transactions.
One ledger may contain multiple legal entities.
But one ledger must be associate with one Business group.
Legal Entity:
It is a tax authority. One LE contains multiple operating units.
But one LE must associate with one Ledger.
Operating unit:
It is a major business division. One OU contains multiple inventory organizations.
But it must be associate with one legal entity only.
Inventory organization:
It is a warehouse or a plant where goods are stored.
One inventory org may contain multiple sub inventories.
But always inventory org must be associate with one OU only.
Sub inventory:
It is a part in the inventory organization.
Each sub inventory must be associated with one inventory organization.
MOAC MULTI ORG ACCESS CONTROL

MOAC is used to get access into multiple operating unit from single responsibility.
We will use MO: Security profile profile option to assign MOAC to the responsibility.
To get access into one operating unit from single responsibility we will use MO:
Operating unit profile option.
Step: 1
Define MOAC security profile
Navigation:
Human Resources
Security Profile
Name your security profile

Choose Business group
Choose security type: Secure organization by organization hierarchy and/or
organization list.
Classification
Organization name
Operating unit
Choose your Operating unit
Inventory Organization
Choose your inventory organization
Save your work.
Step: 2
Run Security list maintenance program
Navigation:
Human Resources
Process and reports Submit process and Reports
Program name:
Security list maintenance
Parameters:
Generate list for:
All security profiles
Ensure program completed normal.
MOAC MULTI ORG ACCESS CONTROL
Multi Org Setup steps

Step: 1
Define Location
Step: 2
Define Business Group
Step: 3
Define Currency
Step: 4
Define Ledger
Step: 5
Define Responsibilities
Step: 6
Assign Profile options to responsibilities
Step: 7
Define users
Step: 8
Assign Responsibilities to user
Step: 9
Define Legal Entity
Step: 10
Assign legal Entity to Ledger
Step: 11
Define operating unit
Step: 12
Define work day calendar
Step: 13
Define inventory organizations
Step: 14
Define sub inventory
Step: 15
Open periods in GL
Step: 16
Run Replicate seed data program
Step: 17
Run Multi org validation report

Step: 1
Define Location
Navigation:
HRMS
Work structure Location
Scope:
Global
Enter Name and Address of your location
Go to Shipping Details and enable check boxes

Step: 2
Define Business Group
Navigation:
HRMS
Work Structure Organization Description
Click on New
Enter your business group name
Choose type: Business group
Choose Location
Save your work
Choose organization classification name as Business group

Enable the check box
Save your work
Click on Others button

Choose Business group information
Enter the fields
Say OK
Save your work.

Step: 3
Define Currency
Navigation:
General Ledger
Setup Currencies Define
Oracle already defined 200+ currencies

Query your functional currency and enable that
Save your work

Step: 4
Define Ledger
Navigation:
General Ledger
Setup Financials Accounting setup manager Accounting setup

Pre requisites to define General Ledger:
Step: 4.1
Define chart of accounts or Structure
Navigation:
General Ledger
Setup Financials Flex fields Key Segments
Use CTL F11

Choose:
Application as General ledger
Flex Field Title as Accounting Flex Field
Crete your own structure
10
Click on Segments button

Assign Value set to Segments
Save your work

Assign Flex field Qualifiers to Segments
Choose Segment separator
Enable allow dynamic inserts
Freeze flex field definition
11
Compile your structure
Click on Compile button
Structure definition will store at GL_CODE_COMBINATIONS_KFV

Say OK
Go to View Request
Ensure concurrent program completed normal
12
Refresh the request
Step: 4.2
Define Segment values
Navigation: General Ledger

Setup Financials Flex Fields Key Values
13
Choose:
Application:
General Ledger
Title:
Accounting Flex Field
Choose your structure

Choose Segment
Click on Find to define segment values
Define segment values

Assign segment qualifiers for each segment value.
14

Step: 4.3
Define Accounting Calendar
Step: 4.3.1 Define Period type

Setup Calendars Types
Enter period type

Specify periods per year
Choose year type Calendar / Fiscal
Enter description
Save your work
Step: 4.3.2 Define Accounting Calendar

Setup Calendars Accounting
Enter name of the accounting calendar

Enter month name in prefix column
Choose period type
Enter Year, quarter, period number
Enter From date and to date of the month
Enable Adjusting check box for the adjustment period
15
Validate your calendar

16

Step: 4.3
Define Ledger
Navigation:
General Ledger
Setup Financials Accounting setup manager Accounting setup
Click on Create Accounting setup
Say Next
17
Enter primary Ledger name

Choose chart of accounts
Choose accounting calendar
Choose functional currency
Choose Sub Ledger Accounting Method: Standard Accrual
Say Next
Say Finish
Say Define Accounting options

18

You will see 5 setup steps:
1.
2.
3.
4.
5.
Ledger Options
Reporting Currencies
Balancing Segment value assignments
Sub ledger Accounting Options
Sequencing
Click on Update button against Ledger Options
19
Say Next
20
Choose Retained Earnings Account

Say Next
21
Say Next
Say Finish
Now Accounting setup step no 1 name changed to your Primary ledger name from
Ledger Options
Click on Update button of Reporting Currency setup step
22
Say Complete

Click on update button of Balancing Segment value Assignments setup step
Say Complete
Click on update button of Sequencing setup step
Change status to Complete
Say Apply
Say Complete
Say Yes
23
Say Return to Accounting Setups
Close this window.
24

Step: 5
Define HRMS Responsibility
Navigation: System Administration

Security Responsibility Define
Application:
Human Resources
Data group:
Name:
Standard
Application:
Human resources
Menu:
US HRMS Navigator
Request Group:
Name:
HR Reports and Processes

25
Application:
Human resources

Step: 5.1
Assign Profile options to HRMS Responsibility
Navigation: System Administrator

Profile System
Profile Options:
1.
2.
3.
4.
HR: Business group

HR: Security Profile
HR: User Type
GL Ledger Name
26

Step: 6
Define GL Responsibility
Navigation: System Administration

Application:
General Ledger
Menu:
GL _ Super User
Request Group:
GL Concurrent Program Group
Step: 6.1
Assign Profile options to GL Responsibility

Profile System
Profile Options:
1.
2.
3.
4.
HR: Business group

HR: User Type
GL Ledger Name
27

Step: 7
Define Legal Entity
Navigation:
General Ledger
Setup Financials Accounting Setup Manager Accounting Setup
Click on Legal Entities button
28
Click on Create Legal Entity button
Choose Territory : India

Enter Legal Entity name
Enter Organization name
Enter Legal Entity identifier
Enter PAN number
Choose Create New Address

Enter Location
29
Enter Address details
Choose Type of Company

Choose Currency
Say Apply
You will see the Confirmation screen
30

Step: 8
Assign Legal Entity to Ledger

Query your Ledger
Click on Update Accounting Options
31
Click on Add Legal Entity
32
Click on Add Legal Entity
Query your Legal Entity
33
Select your Legal Entity
Say Apply

You will see one more setup step Operating units added as 6 th setup step
1.
2.
3.
4.
5.
6.
Primary Ledger
Reporting Currency
Balancing Segment Value Assignment
Sub Ledger Accounting Options
Sequencing
Operating Units
34
Click on Return to Accounting Setup
Click on Legal Entities tab

Query your Legal Entity

You will see one more Legal Entity added as Establishment by system
35
Step: 9
Create Legal Entity at HRMS module
Navigation: HRMS
Work structure Organization Description
Say New
Name your Legal Entity
Choose Location
Save your work

36

37
Choose GRE / Legal Entity under Organizations classifications

Select Enabled check box
Save your work
You will see the Additional Information fields
Nothing to do here
Save and close the window.

38
Step: 10
Create Operating Unit at ASM

Query your Ledger
Click on Update Accounting Options
Click on Update button of Operating Units

39
Click on Add Operating Unit
Enter Operating Unit Name

Enter short code for Operating unit name
Under Assignments tab
Choose Business Group
Choose Legal Entity
Say Apply
To add more operating units click on Add another

40
Say Complete
Close the window.

41
Step: 11
Define Inventory Responsibility
Navigation:
System Administrator
Application:
Inventory
Menu:
INV _ Navigate
Request group:
All Inclusive GUI
Step: 11.1 Assign Profile options to Inventory Responsibility

Profile System
Profile Options:
1.
2.
3.
4.
HR: Business group

HR: User Type
GL Ledger Name

42
Step: 12
Create User

Security User Define
Enter User Name
Enter Password
Save your work

Close the window
43

Step: 13
Assign Responsibilities to User

Security User Define
Save your work

Close the window
44

Step: 14
Define Master Inventory
Step: 14.1 Define Workday Calendar

Navigation:
Inventory
Setup Organizations Calendars
Enter Work day Calendar Name and Description

Choose Quarterly type
Choose Calendar Date Range
Click on Work day Pattern
Save and Close this window

45
Click on Shifts
Enter Shift details
Click on Times
Save and close this window

46
Save and close this window
Place the Cursor on Name field

Go to Tools Build
47
Say OK
Go to View Request
Ensure program Build work day Calendar Completed Normal
48

Step: 14.2 Define Master Inventory Organization
Navigation:
HRMS
Work Structure Organization Description
Enter Master inventory organization Name

Choose Location
Save your work
Choose Name Inventory Organization under Organization classification
select Enabled check box
49
Choose Accounting Information

50
Choose:
Primary Ledger
Legal Entity
Operating unit
Say OK
Save and Close this window
Choose Inventory Information

51

Inventory Parameters: tab
Enter Organization code

Choose Item master Organization
Choose workday calendar
Costing Information: tab
Choose Costing method

Transfer to GL: Yes
52
Choose Material Account

Revision, LOT, Serial and LPN: tab
Enter Starting Serial Number: 1

Other Accounts: tab
Enter Receiving Accounts
Enter Profit and Loss Accounts
Enter Deferred COGS Account
53
Save your work
Close this window.
54
Choose Receiving Information
55
Save and Close Window.

Step: 15
Open the periods in GL
Navigation:
General Ledger
Setup Open / Close
Clock on Find
Click on Open
Say Yes
Go to View Request
56
Ensure Open Period program completed Normal.

Step: 16
Create Fixed Assets Responsibility
Navigation:
Application:
Assets
Menu:
FA _ Main
Request group:
All Reports Assets
Step: 16.1 Assign Profile options to Assets Responsibility

Profile System
Profile Options:
1. HR: Business group
2. HR: Security Profile
3. HR: User Type
57
4. GL Ledger Name

Step: 17
Create PURCHASING Responsibility
Navigation:
Application:
Purchasing
Menu:
Purchasing Super User GUI
Request group:
All Reports Purchasing.
Step: 17.1 Assign Profile options to PURCHASING Responsibility

Profile System
Profile Options:
1.
2.
3.
4.
5.
HR: Business group

HR: User Type
GL Ledger Name
MO: Operating unit
58

Step: 18
Create CASH MANAGEMENT Responsibility
Navigation:
Application:
Cash Management
Menu:
CE _ Super User
Request group:
All Reports Cash Management
Step: 18.1 Assign Profile options to CASH MANAGEMENT Responsibility

Profile System
Profile Options:
1.
2.
3.
4.
5.
HR: Business group

HR: User Type
GL Ledger Name
MO: Operating unit
59

Step: 19
Create ORDER MANAGEMENT Responsibility
Navigation:
Application:
Order Management
Menu:
ADS _ OM _ Super Menu
Request Group:
OM Concurrent Programs
Step: 19.1 Assign Profile options to ORDER MANAGEMENT Responsibility

Profile System
Profile Options:
1.
2.
3.
4.
5.
HR: Business group

HR: User Type
GL Ledger Name
MO: Operating unit
60

Step: 20
Create ACCOUNTS PAYABLES Responsibility
Navigation:
Application:
Payables
Menu:
AP _ Navigate _ GUI 12
Request Group:
All Reports Payables
Step: 20.1 Assign Profile options to ACCOUNTS PAYABLES Responsibility

Profile System
Profile Options:
1.
2.
3.
4.
5.
HR: Business group

HR: User Type
GL Ledger Name
MO: Operating unit
61
Multi Org Set up Steps

Step: 21
Create RECEIVABLES Responsibility
Navigation:
Application:
RECEIVABLES
Menu:
AR _ Navigate _ GUI
Request Group:
Receivables All - Receivables
Step: 21.1 Assign Profile options to RECEIVABLES Responsibility

Profile System
Profile Options:
1.
2.
3.
4.
5.
HR: Business group

HR: User Type
GL Ledger Name
MO: Operating unit
62

Step: 22
Run Replicate seed data program

View Requests
Submit a new request
Single request
Say OK
Name:
Replicate Seed data
Choose operating unit

Say Submit
Ensure program completed Normal.
63

Step: 23
Run Multi Org Validation program

View Requests
Submit a new request
Single request
Say OK
Name:
Multi Org Setup Validation report
Say Submit
Ensure program completed Normal.
64
65
S.
No
Respo
nsibility
Application
Data
Group
Name
Application
Menu
Request
Group
Name
Application
AP
Payables
Standard
Payables
AP_NAVIGATE_GUI1
2
All Reports
Payables
AR
Receivables
Standard
Receivables
AR_NAVIGATE_GUI
Receivables All
Receivable
s
CM
Cash
Management
Standard
Cash
Management
CE_SUPERUSER
All Reports
Cash
Manageme
nt
FA
Assets
Standard
Assets
FA_MAIN
All Reports
Assets
GL
General
Ledger
Standard
General
Ledger
GL_SUPERUSER
GL Concurrent
Program Group
General
Ledger
HRMS
Human
Resources
Standard
Human
Resources
HR Foundation
US HRMS Reports
& Processes
Human
Resources
INV
Inventory
Standard
Inventory
INV_NAVIGATE
All Inclusive GUI
Inventory
OM
Order
Management
Standard
Order
Management
ADS_OM_SUPERME
NU
OM Concurrent
Programs
Order
Manageme
nt
PO
Purchasing
Standard
Purchasing
Purchasing Super
User GUI
All Reports
Purchasing
66

R 12 Multi Org

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R 12 Multi Org

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MULTI ORG STRUCTURE = R 12

MOAC MULTI ORG ACCESS CONTROL

Define MOAC security profile

Name your security profile

Choose your Operating unit

Choose your inventory organization

Save your work.

Run Security list maintenance program

Security list maintenance

All security profiles

Ensure program completed normal.

MOAC MULTI ORG ACCESS CONTROL

Multi Org Setup steps

Define Business Group

Assign Profile options to responsibilities

Assign Responsibilities to user

Define Legal Entity

Assign legal Entity to Ledger

Define operating unit

Define work day calendar

Define inventory organizations

Define sub inventory

Run Replicate seed data program

Run Multi org validation report

Multi Org Setup steps

Multi Org Setup steps

Define Business Group

Choose organization classification name as Business group

Click on Others button

Multi Org Setup steps

Multi Org Setup steps

Oracle already defined 200+ currencies

Save your work

Multi Org Setup steps

Setup Financials Accounting setup manager Accounting setup

Define chart of accounts or Structure

Setup Financials Flex fields Key Segments

Use CTL F11

Multi Org Setup steps

Click on Segments button

Save your work

Compile your structure

Multi Org Setup steps

Click on Compile button

Structure definition will store at GL_CODE_COMBINATIONS_KFV

Multi Org Setup steps

Refresh the request

Define Segment values

Navigation: General Ledger

Multi Org Setup steps

Accounting Flex Field

Choose your structure

Define segment values

Multi Org Setup steps

Define Accounting Calendar

Step: 4.3.1 Define Period type

Enter period type

Step: 4.3.2 Define Accounting Calendar

Enter name of the accounting calendar

Multi Org Setup steps

Validate your calendar

Multi Org Setup steps

Setup Financials Accounting setup manager Accounting setup

Click on Create Accounting setup