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Promoter/Venue Hire Agreement

This agreement is made between Smoke Club Ltd. t/a Cable Club of Unit 3,
Holyrood Court, London SE1 2EL (The Venue) and X (The Promoter) Address;
X
This agreement applies to the hire of the venue on:

X 22:00pm 06:00am

1. Promoters Rights & Obligations


(i)

(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)

(x)
(xi)
(xii)
(xiii)
(xiv)

The Promoter shall not be entitled to admit people


exceeding the agreed capacity, including but not limited to
all paying, guest list and VIP guests and the Promoters
artists and staff.
The Promoter shall be responsible for ticketing the event in
accordance with the venues minimum age and entrance
policies.
The Promoter shall be responsible for the promotion of the
event.
The Promoter shall be responsible for the booking and
payment of all DJs and performing artists appearing at the
event.
The Promoters tickets, promotional materials, and use of
the Cable logo must be approved by the Venue prior to
public use.
The Promoter shall have access to the Venue for set-up no
earlier than 2 hours before doors on the day of the event,
unless otherwise agreed by the Venue.
The Promoter must strike and remove all production
materials, stands and other items brought in for the event,
immediately after the event.
The Promoter shall be responsible for the cost of additional
sound & lighting equipment, which falls outside of the
Venues provided specification.
The Promoter shall be responsible for the cost of any
additional sound engineers or lighting engineers required /
requested as a result of the Promoters additional production
set-up.
The Promoter must take all reasonable steps to ensure that
illegal fly posting or flyering does not occur under any
circumstance.
The Promoter must always act in the best interests of The
Venue and do as much as is reasonably practicable to
protect The Venues licence.
The Promoter will provide the venue with a guest list
allowance of at least 20 names for each event.
The Promoter shall be liable for the costs of any damage
caused to the venue during set-up and strike of their
production.
The Promoter can choose to allocate a number of tickets for
Cable to sell. Details of this to be agreed as per each gig.

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2. Provision of Venue
(i)

(ii)

(iii)
(iv)

The fee for the hire of the venue (Cable) under the terms of
this agreement is X. The Venue will provide The Hirer with
the use of the following rooms: CABLE. Additional rooms
may occur additional costs and should be written into this
agreement.
It is Cable policy that the Promoter must use two of the
Venues Front of House staff to manage tickets and guestlist
unless otherwise agreed. Front of House staff are charged at
X per hour per person with a minimum payment of X
each.
The Promoter shall be responsible for the running of their
till.
The facilities provided by the Venue to the Promoter shall
include:
Security Team
Sound / Lighting
Management Staff
Fully Stocked Bar, Bar Staff
Cloakroom & Cloakroom Staff
Toilet Attendants
Venue Clean
Additional staff can be hired by the venue but this
will be an additional cost for the hirer
Any additional costs outside of the venues usual
setup must be paid for by the promoter e.g. VIP
security staff, additional DJ equipment

3. Venues Rights and Obligations


(i)

(ii)
(iii)
(iv)

(v)
(vi)
(vii)
(viii)

The Company's liability in contract / Venue Hire Agreement,


tort or otherwise (including but not limited to any liability for
negligence) however arising out of or in connection with the
performance of its obligations under this Agreement for all
events or series of connected events occurring for the hired
event of this Agreement, shall not exceed in the aggregate
100% of the Hire Fees / Venue Hire Fees received by the
Company pursuant to this Agreement.
The hire fee must be cleared in full 6 weeks before the
proposed event date.
The Venue reserves the right of admission.
The Venue operates an ID scan on entry. All persons must
provide a valid form of photographic identification to gain
access. This should be communicated to the Promoters
guest where possible.
The Venue operates a zero tolerance policy towards drugs.
Anyone caught in the possession of drugs will be detained
and handed over to the police.
The Venue operates a No Search, No Entry policy.
No entry will be allowed to persons under the age of 18.
All production materials including but not limited to banners,
builds, inflatables, projections, films and slides must be
approved. The venue also reserves the right to refuse items
if they do not comply with Health & Safety standards
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(ix)
(x)
(xi)
(xii)
(xiii)
(xiv)

(xv)
(xvi)

The Venue does not condone fly posting. The Venue will
pass on any notices served as a result of The Promoter
acting illegally when promoting their event
The Venue shall not accept liability for any damage incurred
to any production materials and reserves the right to
remove said objects, should the Promoter fail to do so.
The Venue shall accept no responsibility for any injury to
customers sustained whilst attending the event, save
through negligence of the Venue or of its suppliers.
The Venue shall accept no responsibility for any items lost
or stolen during the course of the event, set-up or strike.
The Venue has full public liability and personal injury
insurance.
Whilst every effort will be made to ensure the provision of
the facilities detailed, the Venue cannot be held responsible
for shortcomings or conditions which may affect the event
and which are outside its control (e.g. weather, acts of
terrorism, fire etc).
The cash machine and credit card machines in the venue are
used at the managements discretion.
The Venue reserve the right to operate the venue split (i.e.
one party using one red room / one party using black room)
if The Hirer is not utilising the whole venue for their event.
This may result in shared toilet / smoking facilities. The
venue will inform the promoter of this in advance of the
event.

4. Agreement
This agreement contains all its terms and conditions as witnessed by the
signature of the parties hereunder and initials of the said parties on each page.
On Behalf of Smoke Club Ltd
t/a Cable Club

On Behalf of:

Name:

Name:

Signature:

Signature:

Date:

Date:

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