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Punjab National Bank

Govt. Business Module-CBS

CONTENTS

 

Particulars

PAGE

 

Introduction

5

 

Salient features of GBM – CBS

6

Chapter1-The operations in GBM

 

1.1

Data Center Level (DC Functions)

8

1.2

General User Functions

9

1.3

Admin Functions

9

1.3.a

Day begin process for Government Business Module

10

1.3.b

Day end process for Government Business Module

11

1.3.c

Sac user

12

1.3.d

MCP Status Inquiry

12

1.3.e

Reconciling GBM-Finacle transactions

13

 

View All Transactions

13

 

Verified (Normal) Transactions in Finacle

13

 

Materially Altered Transactions in Finacle

14

 

Deleted Transactions in Finacle

14

1.3.f

Transfer of sets

15

1.3.g

Deletion after verification

15

1.3.h

MIGRATION

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Govt. Business Module-CBS

Chapter2-- Central Board of Direct Taxes

 

2.1

Collection of Taxes

17

2.1.1.A

PAN Master

18

2.1.1.B

TAN Master

19

 

Transaction creation and maintenance

(CBDT)

19

2.2.2

OLTAS TAX

21

 

Transaction Maintenance – Verify. Transaction Maintenance – Modify. Transaction Maintenance – Delete. Transaction Maintenance – Inquiry

27-28

2.2.3

OLTAS - TDS

28

2.2.4

Error Challan

29

2.2.5

Reconcile clearing transactions

30

2.2.6

31

3.0

Scrolls ---- CBDT

 

3.1

Collecting Branch Error Challan details – ASCII format for Record Type 08

31

 

Collecting Branch Challan details – ASCII format for Record Type 01

31

 

Collecting Branch Challan details – ASCII format for Record Type 02

32

3.4

Receipts Scrolls income and Direct Taxes

32

3.5

CBDT Daily Summary – Annexure – V11

32

3.6

CBDT Daily Consolidation Summary Scroll

32

3.7

Tax Transaction Report Details

33

4.0

Reports- Tax Report on Challan Details

33

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Punjab National Bank

Govt. Business Module-CBS

Chapter3- Central Board of Excise and Customs

 

5.1

Reduced Accounting Code Maintenance

34

5.2

Country Code Master

35

5.3

Assessee Code Master

35

5.4

Transactions

36

5.5

Reconcile Clearing Transactions - CBEC

40

5.6

Tax Financial Inquiry

40

5.7

Scrolls

--- CBEC

 

5.7.1

CBEC Daily consolidation Summary Scroll

41

5.7.2

CBEC Daily Consolidation Summary Scroll –Br.

41

5.7.3

Receipts Scroll for Central Excise and customs

41

5.7.4

Payment Scroll for Central Excise and customs

41

5.7.5

Summary of CBEC

41

Chapter4--Department of Company Affairs

 

6.0

DOCA (Department of Company Affairs)

42

6.1

The Transaction Maintenance

42

6.2

Reconcile Clearing Transactions

46

6.3

Tax Financial Inquiry:

46

6.4

Scrolls- DOCA

46

6.4.1

DOCA Daily Consolidation Summary Scroll

47

6.4.2

DOCA Collections

47

6.4.3

DOCA Daily Consolidation Summary Scroll – Br.

47

6.5

Reports Tax Report on Challan Details

47

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Punjab National Bank

Govt. Business Module-CBS

Chapter5--SALES TAX

 

7.1

The Transaction Maintenance

48

7.2

Reconcile Clearing Transactions

52

7.3

Tax Financial Inquiry

52

7.4

Scrolls-

Sales Tax Scrolls

52

 

Sales Tax Daily Consolidation Summary Scroll

53

 

Central Sales Tax Collections

53

 

Maharashtra Sales Tax (Local Sales Tax)

53

Chapter 6—MISC

 
 

Additional options available in GBM

55

8.1

Reports

55

9.0

Clearing Reconciliation Report

55

9.1

Reports not related to Tax Scheme

56

9.2

GBM (FTI)

56

10.0

Limitations of the GBM

56

 

Annexure I-

List of office accounts

57

 

Annexure II-

List of Minor and Major tax heads

59

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Punjab National Bank

Govt. Business Module-CBS

Introduction

Government Business functions such as collection of Taxes, issue and maintenance of Relief Bonds, maintenance of PPF accounts and payment of Pension etc are generally being carried out by the banks. This business is gaining utmost importance in the

present scenario as it is a good source of non interest income by way of commission on government business which is one of the thrust areas for the banking industry in

the era of competitive low spread. opportunities to the bank.

Further it also open doors for other business

As a step in that direction, the banks are devising new strategies to attract more and more customers for accepting various collections on behalf of government. Stress is being laid by the government for making the above business customer friendly and technosavy. It is therefore imperative for us to evolve a vital marketing strategy to attract more and more clients to transact government business through our bank.

are authorized to collect various taxes on behalf

of the government. The functionality of government business was by and large being handled manually in the banks till recently. During last few years government has initiated certain steps to computerise these functions in order to achieve following objectives:

In our bank, presently 680 branches

Immediate remittance of fund s collected on behalf of government to Exchequer. Prompt generation of MIS for the Government Agencies Facilitating fast reconciliation mechanism.

Recently the government has issued guidelines for implementation of OLTAS (On line Tax Accounting System) w.e.f.01.06.2004. The same was implemented in our bank through ‘Innova Software’.

In CBS the Government business functions of the branch are being taken care through GBM (Government Business Module). In order to meet out the government guidelines, functionality of OLTAS has also been released in GBM-CBS. After successful implementation of GBM in 17 CBS branches it has now been decided that all the CBS branches will work in the GBM-CBS module and the Non – CBS branches will be conducting such business through Innova software. However, the consolidation of data will continue to be handled in Innova Software at focal point offices. As the data base is available in centralized environment, the focal point in CBS will extract data pertaining to the CBS branches under the purview of the respective focal point office and merge the data both of CBS and Non – CBS branches in Innova software and forward the same to the link cell in prescribed format

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Punjab National Bank

Govt. Business Module-CBS

However, in case of Non CBS focal point offices, the CBS branches will extract the data in their branches through GBM-CBS and electronically transmit the data to their respective focal point offices as per the present practice.

Salient features of GBM – CBS:

Direct integration with finacle for the purpose of financial transactions/ database. Facility of debiting intersol accounts is available. The taxpayers can get any of his CBS account debited for paying tax in India. Ensures generation of prompt and authenticated MIS at the branch as well as at focal point level. Facility to capture PAN/TAN details of Taxpayers is available in GBM. On line GL updation in finacle

Originally, GBM was not a finacle product. It has been developed to bring an interface with finacle. The module has been customized and interface with finacle has been done for updating the General Ledger Balances through passing the financial transactions as well as capturing related MIS details of respective Govt. Business transactions. The finacle office accounts being used in GBM for meeting its’ different requirements under tax collection scheme are given at annexure I. The Government Business Module of CBS has been divided into following four independent parts:

Collection of Taxes, Collection of Relief Bond & Tax Saving Bonds, Opening and Maintenance of Public Provident Fund Scheme Accounts, Pension Scheme Accounts in Finacle. We will be discussing the application part of collection of taxes in this manual. The collection of various taxes on behalf of the government has following four components:

CBDT

Central Board of Direct Taxes.

CBEC

Central Board of Excise and Customs

DOCA

Department of Company Affairs

SALES TAX

Central Sales Tax and Local Sales Tax

All the above mentioned components of tax collections are being handled in the Government Business Module of CBS.

Designated Terminal branches of the bank receive the CBDT, CBEC, SALES TAX and DOCA receipts under the various Major Heads of Account like Income Tax, Corporation Tax, etc, in CBDT: Excise duty, Customs duty, in CBEC: local sales tax

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Govt. Business Module-CBS

and central sales- tax in Sales Tax and all the collections pertaining to Department of Company Affairs under the Ministry of Industry in DOCA. The branches are required to prepare major-head-wise scrolls for daily collection of taxes for its onward submission to its Focal branch for remitting the funds to the Government

account at Central Accounts Section, Nagpur. The focal branch in turn sends the consolidated scrolls to Link Cell. In Case of Sales Tax all the collections goes to the local RBI/SBI from the Focal Point and any reimbursement and Turn Over Commission comes there from. The minor and major tax heads as advised by the government are given at annexure

II.

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Punjab National Bank

Govt. Business Module-CBS

Chapter1

Operations in GBM

1. The operational Functionality of GBM

The operational functionality of GBM has been designed in such a way that it is being handled at two major levels i.e. General User level and the Data Center Level. These functions are presently available to the General User by selecting an appropriate option through main menu GBM. However, these functions are directly related with the level of user. All finacle users having application name as of General user in finacle can login into GBM.

There are two levels of Users in Tax module

login into GBM. There are two levels of Users in Tax module General User D. C.

General User

D. C. Level user

levels of Users in Tax module General User D. C. Level user SOL Level Data Center

SOL Levellevels of Users in Tax module General User D. C. Level user Data Center Level (DC

Data Center Level (DC Function)

(GU Function)

SOL LevelSOL Level Data Center Level (DC Function) (GU Function) (DB Function) 1.1 Data Center Level (DC

(DB Function)

1.1 Data Center Level (DC Functions):

At this level overall customization has been done with regard to the Tax module under GBM with an interface with finacle. Master parameters have been defined and being maintained and updated based on the government guidelines issued from time to time at DC level. The enabled branches have also been given access to view the parameter maintenance to bring transparency about the system.The inquiry of important parameters can be done by the General User by clicking on menu option, “Data Center” at the first screen of GBM.

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Govt. Business Module-CBS

1.2 General User Functions

Login into finacle as General User. Type ‘GBM’ in the option block and press enter. The system invokes the first page of GBM where various menu options are available to the user as shown in (fig. 1)

menu options are available to the user as shown in (fig. 1) (Fig. 1) 1.3. Admin

(Fig. 1)

1.3. Admin Functions

Admin Level functions consist of system operations, General Operations, Reconciliations, Migration and certain Scheme specific functions separately for Bond, Pension and PPF. The authorized user will click ‘Admin’ to perform the Admin Level function. The major administrative functions (Fig.2) at branch level consist of following:

a. Day begin process for Government Business Module Day end process for Government Business Module Sacking a user from GBM application, if required MCP status Inquiry for own Sol. Reconciling GBM-Finacle transactions

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Punjab National Bank

Govt. Business Module-CBS

Transfer of sets of instrument in GBM Deleting a transaction after verification in GBM Upload of existing data pertaining Bond, PPF and Pension Schemes

of existing data pertaining Bond, PPF and Pension Schemes (Fig.2) 1.3.a Day begin process for Government

(Fig.2)

1.3.a

Day begin process for Government Business Module:

GBM BOD and the finacle BOD are two

in the GBM module the authorized user of the branch has to run BOD Process after the finacle BOD is over. On clicking BOD process, system displays the day begin screen and populates two buttons Start / Cancel. System initiates a common Day Begin process for all the activities of GBM i.e. for Taxes, Relief Bond & Tax Saving Bonds, Public Provident Fund Scheme and Pension Scheme. BOD Process runs minor to major checklist and updates the minor to major status internally.

Click ‘BOD Process’ to initiate day begin for GBM. System displays the day begin screen. Click Start button. System initiates the day begin process. After the day begin is over successfully, system displays message “BOD completed successfully”. Click on the Back button to come out of day begin menu.

independent activities. To start functioning

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Punjab National Bank

Govt. Business Module-CBS

1.3.b

Day end process for Government Business Module:

GBM EOD and the finacle EOD are two

has been named as MCP i.e. Module Completion Process. The main relation between finacle day end and GBM day end is that finacle EOD is not possible without doing MCP of GBM. Therefore it must be ensured that all the GBM activities of the branch have been completed and the branch is ready for performing the Day End of GBM.

independent activities. The GBM day end

Click ‘Module Completion Process’ to initiate end of the day for GBM. This process can be run individually for Tax Scheme/RBI Relief Bond Scheme / PPF Scheme or Pension Scheme else a common MCP can also be run for all module viz. CBDT/CBEC/DOCA/Sales Tax/RBI Bond/ PPF and Pension. However, it is important to note that if the branch is authorised to handle more than two schemes of GBM, and has run scheme wise MCP separately for each module, it must run MCP for ‘ALL Module’ in addition to scheme wise MCP.

In this process, system internally runs ‘Clearing Reconciliation Process’ to ensure that the amount of instruments lodged through GBM in different modules and cleared today gets transferred from Sundry Govt. Dues a/c to respective collection accounts and displays the tran id. It then runs the MCP for individual modules.

During MCP, the system debits respective collection accounts and credits the HO a/c and displays tran-id for each module separately. The DBA/authorized user shall note down the Tran id.

After the module completion process is over, the system displays message ‘Module

Completion Process over successfully’ and populate the Back button. button to go back to main screen.

Click the Back

The general user shall then post and verify these transactions through finacle TM menu. Modify commission and postage amount to zero in additional details screen of TM.

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Punjab National Bank

Govt. Business Module-CBS

During MCP, the system

Checks whether branch MCP is pending Checks whether branch BOD is already over or not. Checks if the all user in this branch have logged out except one who initiates the Module completion process. Checks if all the GBM transactions are in verified status. Checks if all the transactions are verified both in GBM and FINACLE and updates

instrument status in GBM with the Finacle status. All the instruments in a zone with status ‘G’ (realized) or ’O ‘(returned) alone will be updated.

The process

Debits respective collection accounts and credits the HO a/c or focal point collection

account as the case may be. The system displays tran-id for each module separately.

gets aborted if unverified entries or unrecognized entries exist.

1.3.c

Sac user:

This option is available to sac a user from GBM. Sometimes, the user instead of logging out of GBM by clicking on Finacle Menu just closes the GBM window from outside, on user trying to invoke GBM again, the system displays a message “User already logged on to GBM”. In such cases, the authorized user shall SAC the user from GBM application.

Click ‘SAC User’ option. The system will display all users currently logged on to GBM. Select the user id to be sacked by clicking in the box against the user id. Click submits. The system will display a message “User Sacked Successfully”.

1.3.d

MCP Status Inquiry:

This inquiry

the MCP has been completed or not.

enables a user to know the status of MCP of his own sol i.e. whether

Click MCP Status Inquiry the system will invoke a screen with Sol id of the branch as a protected field. Other values available are Status, from date, to date. The appropriate status can be selected scrolling down the arrow. The valid values for the status field are All, Complete and Pending.

1.3.e

Reconciling GBM-Finacle transactions:

Whenever a GBM entry is verified the system uploads the financial transaction in

finacle. The transactions so created through

posted state or in verified state. In case the status of the transaction so created is,

GBM in finacle may be in entered state/

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Punjab National Bank

Govt. Business Module-CBS

“entered or posted” the same is to be verified in finacle and then reconciled in GBM

so that the status of the entry is same in both the data base i.e. GBM as well as finacle.

However, an entry is uploaded into finacle with verified status reconciliation, as the status will be verified in both the database.

does not require any

Click Finacle – GBM Reconciliation following four options are available on the screen. View All Transactions, Verified (Normal) Transactions in Finacle, Materially Altered Transactions in Finacle, and Deleted Transactions in Finacle

View All Transactions. The option enables the user to view all transactions to be reconciled in GBM. The system displays all the unreconciled GBM transactions with details of finacle- status, Tran id, finacle amount, GBM amount etc. The system shows the status as OK in case

the transaction details are correct otherwise

A message, “NO RECORDS FOUND” will be populated by the system in case there is no such entry found.

the status will be shown as ERROR.

Verified (Normal) Transactions in Finacle,

At the time of verification of GBM id for a particular transaction, the same gets uploaded into finacle and system creates finacle tran-id thereto. The GBM transaction may get uploaded into finacle in entered state or posted state or in verified state.

If status of finacle transaction is V (verified) at the time of verification of GBM entry the same does not require any reconciliation as the status of this transaction will be same both in GBM as well as finacle.

However, if the same is in entered or posted status then it needs to be reconciled. For this, follow the under mentioned steps:

Verify the above transaction in finacle.

Go to Verified (Normal) Transactions in Finacle menu of GBM through GBM-Finacle Reconciliation. Select appropriate Tax Head, the system will display all the transactions which have different status in finacle and GBM, do the Reconciliation. Click Submit the system updates the status of such transaction in GBM.

Materially Altered Transactions in Finacle:

This option will be used to rectify an error created by the user having changed the amount of a transaction in Finacle after verifying it in GBM. It is suggested that the transaction amount must not be changed after verifying it in GBM, as it will obstruct the GBM-finacle reconciliation which is an integral part of GBM-MCP. In case the amount of GBM transaction of Transfer type uploaded into finacle is changed by the

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Govt. Business Module-CBS

user, the system will not allow the reconciliation to occur because at the time of reconciliation the system will look for the same amount of entry, which has been changed.

In case the user has done some change in the amount of transaction inadvertently or when it is not possible to avoid changing the same, following steps need to be observed for rectification thereof:

Note down the details of original transaction (details before modification). Create one more finacle transaction exactly same as original, which the system had created at the time of verification in GBM. Note down the finacle transaction id Verify above transaction in Finacle. Go back to GBM - do the reconciliation through sub option, “materially altered transaction in finacle”, enter the newly created transaction as per step number two above and submit. The system will update the status both in GBM as well as in finacle. Go back to TM option of finacle and create a reversal transaction of finacle entry which was created as per step number two.

d. Deleted Transactions in Finacle:

This option is used to reconcile a transaction which is deleted in finacle after the same was verification in GBM. Such transactions can be deleted in finacle provided the same was uploaded in finacle with ‘Enter Status’. It may happen that the user has observed that the transaction particulars have not been entered properly in GBM or the transaction amount is not correct or any other field in TM needs modification in such cases the user shall delete the transaction from Finacle.

The status of such deleted transaction has to be same both in finacle as well as in GBM. This could be done through sub option, “Deleted transactions in Finacle”.

Invoke GBM and click on ‘GBM-Finacle Reconciliation’. The system brings up “Reconciliation” screen. Click ‘Deleted transactions in finacle’. The system brings up another screen displaying the scheme codes. Select the appropriate Scheme Code in which the finacle transaction has been deleted. The system will display the details of such transaction. After satisfying about the authenticity of the transaction being displayed, Click submit, the system will internally delete the corresponding GBM transaction and the GBM status of such transaction gets updated accordingly.

1.3.f

This option enables the user to transfer the set of instruments (one by one), from one zone to another zone. Using the Finacle menu option MCLZOH, one can transfer the

instrument from one zone to another zone using “T” option. Now suspend both the zones in Finacle and verify the instruments in the finacle.

Transfer of sets

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Punjab National Bank

Govt. Business Module-CBS

Use the menu option Transfer of sets in GBM to enter the same set of data in GBM in case the transfer of sets is done in Finacle.

1.3.g

Deletion after verification

This option is used to reconcile a particular transaction which is verified in finacle and GBM both. In other words it may well be used for reversal of wrong entry with verified status both in GBM and finacle.

Any GBM transaction created through Transaction Mode as transfer will be uploaded in finacle in verified status unless it encounters some exception during upload thereof. After verification of transaction in GBM it is noticed that the same has wrongly been captured in GBM and needs to be eliminated there from, the following process is required to be followed.

If the transfer entry is in posted status, verify it in finacle. Do the GBM-Finacle Reconciliation. Create another finacle entry just reversal of the above entry. This reversal transaction shall have the same a/c numbers and amount as in original transaction but the debit/credit will be reversed i.e. the a/c debited in original transaction will now be credited and vice versa. Note down the new (reversal) tran id. Verify above (reversal entry). Go to Menu Option ‘ADMIN’ Click, “Deletion after verification”. The system brings up a screen. Enter desired information like corresponding original Finacle Tran Id, original GBM Tran. ID, Amount and Reversal Tran Id. Click Submit. The system internally matches the original finacle tran id with the reversal tran id and if the a/c number and amount are same and the debit/credit indicator is reversed, it recognizes that as a finacle reversal and accordingly updates the status of GBM transaction as reversed. Hence, the GBM Tran will get deleted from GBM. Lodge a fresh transaction with correct particulars/amount in GBM.

1.3. h

This menu represents to the options to Upload of existing data pertaining Bond, PPF and Pension Schemes. This menu option is used to migrate the existing data of PPF,

Pension or RBI Bond Schemes at the time of implementing Government Business Module in the branch.

MIGRATION:

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Punjab National Bank

Govt. Business Module-CBS

Chapter

2

(CBDT)

2.0

Log on to finacle as a General User using the finacle user id.

To invoke GBM screen, type ‘GBM’ in finacle menu option block.

Press Enter the system will bring up GBM screen and display all the available schemes in GBM on the left hand side of the screen in the sequence of PENSION/PPF/RBI BOND/ CBDT/ CBEC/ DOCA and Sales Tax. (Fig.1)

2.1 Collection of Taxes

Click on the appropriate scheme (CBDT in present case) as per the challan in hand. The system will populate a screen as shown in figure 3, displaying three main options i.e. Masters, Transactions and Scrolls. Hence, the General User functions in respect of CBDT Tax collections have broadly been divided into Masters, Transactions and Scrolls. The Transactions and Scrolls functions are applicable in all the schemes but Masters are to be maintained for CBDT and CBEC schemes only

functions are applicable in all the schemes but Masters are to be mainta ined for CBDT

(Fig. 3)

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Punjab National Bank

Govt. Business Module-CBS

Masters creation:

In case of CBDT there are two type of Masters will be defined i.e. Pan Master and Tan Master.

In case of CBEC three type of records i.e. Reduced Accounting Code, Country Code Master and Assessee Code Master are to be defined.

A. Pan Master:

captured here. The same is allotted to each assessee by the Government. It is a ten digit alpha numeric number which consist of first five digits being the characters, next four digits for number and the last one digit again for character. For example, “AAA P N 3334 C” where ‘AAA’ is the alphabetic series running from AAA to ZZZ , ’P’ is the status code of the Assessee, ‘N’ is the first character of Assessee’s name, ‘3334’ is the sequential no running from 0001 to 9999, and the last ’C’ is the Check digit. The above has a validation in the system.

The Permanent Account Number of the assessee is to be

In case of any pan number, the fifth character of the PAN should match with the first character of the first name. Further, if the concerned PAN pertains to a company then the fourth character of the PAN should be ‘C’ and in case of individual it should be ‘P’ and so on. All these government guidelines have accordingly been customized in the system.

No verification is required for a PAN. However, the same can be modified or deleted if required. The inquiry of a PAN can also be made to view the details of a PAN.

B. Tan Master:

also a ten digit alpha numeric number e.g. “AAAS55555C” where ‘AAA’ is the Area Code, “S’ is status of deductor, ‘55555’ is the serial number and last ‘C’ is the check

digit. There is a validation for the same in the system.

Tax Deductor Account Number The structure of a valid TAN is

In case of any TAN, the fifth character of the TAN should match with the first character of the surname. All these government guidelines have accordingly been customized in the system.

No verification is required for a TAN. However, the same can be modified or deleted if required. The inquiry of a TAN can also be made to view the details of a TAN.

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Transaction creation and maintenance

(CBDT)

Transaction creation in GBM is a general user function. The CBDT collection can be of two types i.e. TDS or Non- TDS. Accordingly two separate sub options OLTAS- TAX and OLTAS T.D.S have been made available in the system to deal with each

kind of

System introduced by the CBDT.

collections and to cater to the requirements of Online Tax Accounting

Various functions that can be carried out in Transaction Maintenance screens of other tax types including that of OLTAS - TAX and OLTAS - TDS are:

Add

Modify

Delete

Inquiry

Verify

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Punjab National Bank

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Punjab National Bank Govt. Business Module-CBS 19

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Transaction Maintenance – Add

OLTAS TAX: All the challans pertaining to direct taxes other than those involving TDS will be entered here. Click OLTAS -TAX, System brings up transaction screen in ‘Add’ mode.

The screen has six parts – In the first part the Sol id and the name of the Sol, Date of transaction as BOD and the Scheme type in which transactions are being captured will be default populated and protected fields.

In the second part pertaining to OLTAS following information is to be

captured.

Assessment Year

default populated by the system. This is a modifiable filed.

Assessment year on challan will be YYYY-YY.

The assessment year related to the Date of transaction will be

Major Head

Data Center. The major heads pertaining to CBDT are Corporation Tax (0020) Income Tax (0021), Interest Tax (0024), Expenditure Tax (0028), Estate Duty (0031), Wealth Tax (0032), Gift Tax (0033) and Excise Duty (0038). The default value of this field is SELECT. The scroll down facility is available to select the appropriate head in which

transaction is to be made.

All the major Heads (with codes) are being defined and maintained at

Minor Head The important minor heads are Advance Tax (100), TDS (200), Self Assessment Tax (300) and Tax on Regular Assessment (400).Each major head has been attached with one or more minor heads for accepting the tax transaction. The scroll down facility is available to select the appropriate head in which transaction is to be made.

Pan Number Select a PAN number from the PAN MASTERS from the system using torch facility.

Name On Selection of Pan No from the Pan Master, respective name will automatically be populated in the name field. If a valid Pan No is not quoted, then it will be treated as a non pan case and name will be manually entered in the name field.

In the third part pertaining to Address Details following information is to be captured.

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Address block consists of 7 fields. This field will become mandatory to be entered when the PAN no and the Name fields do not match. Only three fields namely Flat/Door/Block No., District, State/Union Territory is made mandatory fields. The State/UT can be selected by using drop down facility. On Selection of Pan No from the Pan Master, all the fields in respect of address will automatically be populated in the address field. If a valid Pan No. is not quoted, then it will be treated as a non PAN case and address will be manually entered in the address field.

In the fourth part pertaining to Nature of Payment following information is to be captured:

Following particulars of payments and the relevant sections for interest, penalty and others are to be entered in the Nature of Payment /Receipt block in the transaction screen. The total will automatically populate in the total amount field. A drop down arrow to select the Penalty code is provided to select from database.

Tax Amount The

here. This is the basic tax amount.

amount of the challan for the selected Tax Head will be entered

Surcharge Amount The amount pertaining to surcharge, if any as per the challan for the selected Tax Head will be entered here. The surcharge can be in addition to the basic tax.

Interest Section

same is to be defined as to which particular section it has been accepted. Valid sections have been defined and being maintained at DC. The user will select an appropriate section as applicable to the respective challan.

The Interest can be in addition to the basic tax, however, the

Interest Amount

Penalty Sections

Enter the amount of interest as per the challan.

Select an appropriate section applicable to the respective challan.

Valid penalty sections have been defined at the DC. The penalty amount has to be deposited under a defined section.

Penalty Amount

penalty cannot be clubbed with any other challan. A separate challan will be submitted for the same. Proper validation has also been done in the system to take care of this aspect.

Enter amount of penalty as per the challan. The amount of

Others Sections

hand. Valid sections have been defined and maintained at DC.

Select an appropriate section applicable as per the challan in

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Others Amount

Enter the amount as per challan.

Total Amount

from the fields entered above. The user cannot enter any value in this field.

The system automatically picks the value of this field as an input

The basic rules for the amount of tax collection are given below:

Basic I T + Surcharge + Interest = Total; OR Penalty= Total; OR Others = Total; OR Interest= Total. The transaction screen has also been got customized accordingly.

In the fifth part pertaining to Receiving Bank following information is to be entered.

Cheque Received on / Cash Received on

System will default populate the BOD date in this field.

CLG Cheque Tendered

at the Bank on

represents the date on which the clearing cheque is tendered at the bank. In other

modes such as transfer and cash the same is not enterable filed.

This field will be available only in case

when the mode of transaction will be clearing. This field

In the Sixth part pertaining to Transaction Details following information is to be entered:

Transaction Type

This is a protected field and the default value will be receipt.

Transaction Mode

system will default populate the mode of transaction as Cash, select appropriate mode of transaction from three available options by scrolling down in this field.

The mode of transaction can be Cash / transfer / Clearing. The

Transaction Leg

transaction type is receipt.

This is a protected field and the default value will be debit as the

Sol Id The system will by default populate the Sol Id of the branch. However, the same can be modified in case the mode of transaction is ‘transfer’ and the account of some other sol is to be debited for the challan amount.

Account Number

amount of transaction. This field is applicable in case the mode of transaction is transfer.

Enter the sixteen-digit account number to be debited for the

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Instrument Type

or Withdrawal Slip is to be entered /selected here. This field is also applicable only

when the mode of transaction is Transfer.

One of the available values like Personal Cheque, Debit Voucher

Instrument NumberEnter printed number of the instrument. This is mandatory field when the mode of transaction is Transfer or Clearing.

Instrument Date

of transaction is Transfer or Clearing. The same can be changed in case the date of

instrument is prior to BOD date.

The system populates the BOD date by default when the mode

Tran Code

Enter/Select the transaction code of the instrument. The valid values are 10 (Saving

Bank Cheque), 11(Current Account Cheque),13 (CC OD Cheque), 16 (Demand Draft) , (17 Pay Order) , 19 (Dividend Warrant)

Zone Code

field. All the Clearing Zones with OPEN status will be available here. The user will

select appropriate Clearing Zone for lodging the instrument in finacle (OCTM) through GBM. The transaction will be verified by Clearing In charge in OCTM.

This field is applicable only when the mode of transaction is clearing.

In case the mode of transaction is clearing this becomes a mandatory

Zone Date

The dates of all the Zones with status as “open” are available here.

Bank Code

is also valid only when the mode of transaction is clearing

Enter/ select the date of Zone in which the instrument is to be lodged.

Enter / Select the Bank Code of the instrument to be lodged. This field

Branch Code Enter / Select the Branch Code of the instrument to be lodge. This field is mandatory when the mode of transaction is clearing

Sort Code

City Code, Bank Code and the MICR Code allotted to the branch. Enter the Sort Code as appearing on the instrument. This will be a mandatory field only when the mode of transaction is clearing. However, if the Bank Code and Branch Code are entered above the Sort Code need not be entered and vise e versa. In other words both Bank Code and Branch Code will be entered or the Sort Code will be entered. Further, it is also advised to enter Bank Code and Branch Code instead of Sort Code

of the instrument while lodging the instruments in the LDD (Clearing) Zone.

The Sort Code is printed on the face of the instrument. It consists of

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SUBMIT
SUBMIT

CANCEL

SUBMIT:

the same on the face of the voucher and forward it to the GBM Incharge for

verification thereof.

CANCEL:

and the user will be taken to the previous page Essential: On the first day implementation of the scheme in the branch all the cheques pertaining to collection of taxes, lodged in clearing before the date of going Live and regularized on or after Live should be included in the GBM-CBS by lodging them through transfer mode of transaction by debiting Sundry government dues account (3171103). The same procedure is to be followed till lodgment of instruments through GBM.

This button if clicked the operations opted above will be not performed

On submit the system will generate GBM id. The user will note down

Transaction Maintenance – Verify.

This Link helps the user to verify a transaction created by using the tran ID number. The verifier shall click on the scheme in which transaction has been created. The system brings up transaction screen.

Click OLTAS TAX. Press verify

Enter or Select

the GBM tran id to be verified.

Click Submit. System populates transaction particulars. On first page it shows the Credit leg, amount account number of the transaction.

Click Next button to see the Debit leg of the transaction. If verifying official agree with the displayed particulars.

Click submit At this stage, the system internally uploads the gbm transaction to

finacle simultaneously creates & display the corresponding finacle tran id.

clearing instruments the system will also generate a unique set number pertaining to the clearing zone in which instrument was lodged. The Incharge GBM will note down the transaction id (in case of Cash /Transfer transaction) and also the set number and clearing zone (in case of clearing transaction) on the face of the related voucher. The same will be verified in finacle through TM/OCTM menu as the case may be. The clearing instruments will be sent to the clearing center along with the day’s clearing of the branch. The finacle status of all the transaction is also displayed against each of these tran ids, it will be F/Y or U.

In case of

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The finacle status ‘F’ implies ‘Finacle to verify’. In other words the finacle transaction needs posting and/or verification in finacle using TM option.

The finacle status ‘Y’ implies that all legs of Finacle transaction are verified’.

The finacle status ‘U’ implies ‘Uncleared’. This status comes in clearing transactions. At the time of verification, the system uploads the instrument in outward clearing and generates a unique set number. This set needs verification in finacle using OCTM option.

In order to bring the Status of GBM entry in parity with that of the finacle these entries will be verified in finacle followed by GBM Finacle reconciliation

The above functions pertain to add mode. Modify, Delete and Inquiry are the other options available to the user. Transaction Maintenance – Modify.

This Link helps in altering the created Transaction, which is not verified. The GBM tran ID generated will be used in retrieving any transaction to be modified.

Transaction Maintenance – Delete.

This Link helps to delete an unverified Transaction. After entering the Tran Id and Tran Date the respective record is logically deleted.

Transaction Maintenance – Inquiry

This Link helps to view details of any transaction

2.23 OLTAS - TDS All the challans pertaining to direct taxes involving TDS will be

entered here.

All the challans pertaining to direct taxes involving TDS will be entered here. Click OLTAS - TDS, System brings up transaction screen in ‘Add’ mode. The screen has six parts – In the first part the Sol id and the name of the Sol, Date of transaction as BOD and the Scheme type in which transactions are default populated and not enterable by the user.

The second part pertaining to OLTAS TDS consists of the same information as in case of OLTAS TAX barring two fields, PAN Number and ’Name’ which have been shifted to the Address Details block.

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In the third part pertaining to Address Details has three additional field as compared to the Address Block of OLTAS Tax. These fields are PAN Number and ’Name’ which have been shifted to the Address Details block. One more field has been given as ‘TAN’ to capture Temporary Account Number details.

In the fourth part pertaining to Nature of Payment one more field, ‘Sections’ has been added as compared to the Nature of Payment Block of OLTAS Tax. In the Section provided in the fourth part a drop down arrow is provided to select the nature of payment code.

Select an appropriate section to link the amount of TDS to a particular type of income code/ section.

All the fields of fifth and sixth part in OLTAS – TDS are similar to that of OLTAS - TAX which have already been explained above. The users are advised to be guided accordingly.

2.2.4 Error Challan (At present, the system is not supporting error challan in GBM)

Sometimes the transaction amount is wrongly entered in GBM even though the customer has remitted the amount correctly and the mistake has come to the notice after GBM MCP. This error will be rectified on the next day. The details of such

rectification are to be sent to Focal branch by way of an ASCII format.

To generate the error challans, Click Error Challan. The system will take the user to next screen and auto populate the sol id and name of own branch.

Enter/Select the appropriate Tran id and Enter/Select the Original Tran Date.

The Error Challan can be generated for following four types of error options such as:

Change in Total Amount The change in total amount will come whenever there is a need for correcting the already reported total amount.

Change in Major Head Code The change in Major Head will require whenever there is a need for correcting the already reported Major Head.

Change in Total amount and Major Head Code In certain cases, modifications would be needed both for total amount and major head.

Drop Challan. Whenever there is a change in the Tax Head (Entered in CBEC instead of CBDT), in such condition, the only option available is drop a challan.

Enter/Select the error type for which the Error Challan is to be generated.

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It is important to note that the Error challan can not be done on the same day of the receipt of the challan. This is possible on the next working day onwards only.

The each option of 1, 2 and 3 will have two records for each transaction viz…. first one is for rectification and second for new record. The same has to be reported in ASCII file (RT08) also

2.2.5 Reconcile clearing transactions

This menu is exclusively meant for clearing transactions made through GBM. It enables the user to reconcile the instruments cleared on the day at any time. This menu can be run any number of times and is available in all the TAX Schemes (CBDT, CBEC, and SALES TAX & DOCA). However, this menu should be run preferably in the evening.

On clicking the start button, the system will display list of instruments cleared for the day showing the details of zone code, zone date, instrument no, instrument date, amount, branch code, bank code etc.,

The instrument lodged in clearing through GBM, get uploaded to the appropriate clearing zone in finacle at the time they are verified in finacle by clearing department. When the clearing department releases the outward clearing zone, these instruments lodged through GBM in such zone, system credits the Sundry Govt. Dues A/c (3171103) with the instrument status as “Released”. On regularization of the outward clearing zone, the instrument status changes to “Regularized” (G)

This process picks up the regularized instruments lodged through GBM and debits Sundry Govt. Dues A/c by the amount of such instruments and credits respective (CBDT/CBEC/DOCA/Sales Tax) collection a/c’s and creates transaction in entered status.

Note down tran id on the face of the instrument / challan.

Post and verify this transaction in finacle through TM option of finacle. Visit additional details screen and select entries regularized by above process Please note to take care that while entering the additional details of Sundry Govt. Dues account (Dr.) entry, correct details of the cleared entry are selected for reversal.

If no instrument is cleared, system displays appropriate message.

After verifying the transactions in finacle run GBM-Finacle reconciliation process in GBM (View verified transactions) to update the corresponding flag in GBM as verified. The system will populate the details of all GBM instruments cleared/returned/deleted in finacle during the process of reconciliation.

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Important if some of the Clearing instrument lodged through GBM was deleted in finacle the Reconcile Clearing Transactions process takes care of such instrument and deletes those instruments from GBM on the day when the respective zone is regularized.

2.2.6 TAX FINANCIAL INQUIRY - CBDT: The menu enables a user to inquire on

the transactions made in CBDT by his own SOL, on a particular date details by selecting the scheme type and other required parameters such as ‘from date’, ‘to date’ ‘entered user id’ etc. This menu is available for all types of TAX Modules.

Click

default date, the same can be modified.

TAX FINANCIAL INQUIRY, the system will bring up a screen with BOD as a

Click Submit the system display all the transactions with details such as Name of the assessee, Tax Head, GBM Tran id, Pan number, mode of transaction and the amount of the transaction. This report can be saved as well as the option to print the same is also available therein.

Generate scrolls As per the recent govt. guidelines it is mandatory for each bank to transmit total collection of tax on – line on daily basis to the government account through Link Cell, Nagpur. The user can view the scroll he wants to and also take printouts.

There are 4 Record Types as per the Record Structure communicated by the Directorate of Income Tax (Systems). The collecting Branch will fill the record type 01 (Challan details) and 02 (Branch Summary of Challans) and send it to Focal point Branch. The Focal point Branch will fill up record type 03 (Focal point Branch Summary of Challans) and send it to Link Cell along with record type 01. Link Cell will fill up record type 04(Link Brach Summary of Challans) and send it to TIN (Tax Information Network)

3.0 SCROLLS -CBDT

3.1 Collecting Branch Error Challan details – ASCII format for Record Type 08.

The record type 08 pertains to Error Challans. This record facilitate to generate Flat File Format for the Record type 08 to be generated by collecting/ terminal Branch

3.2 Collecting Branch Challan details – ASCII format for Record Type 01

This record facilitate to generate Flat File Format for the Record type 01 to be generated by collecting /terminal Branch This scroll gives the collecting Branch challan details and the record structure is designed by the Directorate of Income tax- systems.

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This record is to be saved and sent in ASCII format to the Nodal Branch along with the Record Type 02. The total fields/delimiters/field separators/field lengths/data types should match with the record structure and then only this will get successfully validated in the utility provided by the NSDL.

3.3 Collecting Branch Challan details – ASCII format for Record Type 02

This record is for generating the Flat File format for the Record Type 02 to be generated by Terminal/Collecting Branch.

This scroll gives the collecting Branch summary of challan details and the record structure is designed by the Directorate of Income tax- systems. This record is to be saved and sent in ASCII format to the Nodal Branch along with the Record Type 01. The total fields/delimiters/field separators/field lengths/data types should match with the record structure designed by the Tax Department and then only this will get successfully validated in the utility provided by the NSDL.

Before saving the information in ASCII main detail must be checked from the front end screen provided for the purpose.

3.4 Receipts Scrolls income and Direct Taxes

The system by default populates BOD date on clicking the Receipts Scrolls income and Direct Taxes which can be changed, if required. For a given date the name of the assessee, tax head under which the collection is made, Receipt amount of Income tax and direct taxes in terms of cash, transfer and clearings are displayed separately for each challan.

3.5 CBDT Daily Summary – Annexure – V11

Click CBDT Daily Summary – Annexure – V11, the system by default populates BOD date which can be changed, if required. This scroll gives receipts summary displaying major head of accounts, tax head name, number of challans and receipts for the selected date along with acknowledgment letter from the focal point office.

3.6 CBDT Daily Consolidation Summary Scroll

For every tax head under CBDT this scroll gives the number of challans, net Receipt, Payment and the Totals along with acknowledgment letter from the focal point

office.

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3.7 Tax Transaction Report Details

On clicking this sub option, the system will populate the next screen in which transaction id for which transaction report is to be generated. This report exhibits complete details of the transaction like date, name of the tax head, Bank code, branch

code, Amount etc.

4.0 REPORTS

Tax Report on Challan Details

Click Tax Report on Challan Details

The system will invoke a new screen where the user is to give the range of challan numbers and the tax head for a particular date for which report is required. On entering the above information, the system will generate a report showing all the details pertaining to selected range of challans individually.

Similarly from the general user home page the user can go to other modules like CBEC DOCA etc and generate the respective scrolls

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Chapter

5.0

CBEC

3 (CBEC)

--

Central Board of Excise and Customs

The Central Board of Excise and Customs (CBEC), under the Department of Revenue, Ministry of Finance is responsible for the collection of indirect taxes, Central Excise duty, Cusoms Duty and Service Tax.

MASTERS

5.1 Reduced Accounting Code Maintenance

This link enables the user to create new Reduced Accounting Codes. Reduced accounting code is mandatory field which is combination of Major and Minor CBEC tax heads consisting of eight digits. The first four digits pertain to the major tax head and the last four digit pertain to the minor tax head. The list of major tax heads is given at annexure II and minor tax head in CBEC will be defined from the list issued and updated by Central Board of indirect taxes from time to time

Click Reduced Accounting Code Maintenance The system invokes a screen for account head maintenance – add mode with sol id and the name of the branch auto populated and following fields to be entered by the user:

Reduced Accounting Code Enter the Reduced Accounting Code This is a mandatory field.

Description

This is a mandatory field. Enter description of the account code.

Remarks

This is a free field. The user can put any value here.

Submit

On submit the system will display a

message, ‘Reduced account code inserted successfully’

Cancel

If clicked the operations opted above will not be performed.

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5.2 Country Code Master

This is a new field as per the requirements of government guidelines to capture the details of Country Code of the tax payer.

Click

– add mode with sol id and the name of the branch auto populated and following fields to be entered by the user:

Country Code Master The system invokes a screen for Country Code Masters

Country Code:

Country Name:

This is a mandatory field. Enter the Country Code in this field.

This is a mandatory field. Enter the Country name in this field

Remarks:

This is a free field. The user can put any Information in this field.

Submit:

This is the field which submits the page for addition.

Cancel:

This control is used to cancel the operation and get the earlier screen.

5.3 Assessee Code Master

This link enables the user to add the assessee codes given to the tax assessee by the Excise and Customs Department. The assessee code comprises of commissionerate id range code and division code. The other operations we can do using this link are:

Modify

Delete

Inquiry

Click

– add mode with sol id and the name of the branch auto populated and following

fields to be entered by the user:

Assessee Code Master The system invokes a screen for Assessee Code Masters

ECC/Registration Number

the taxpayer. The Assessee Code in the transaction Screen will be validated/ checked against this Assessee Master.

This field represents the assessee code number of

Assessee Type:

and S’. E represents Excise and ‘S’ represents Service. However, there is no validation for other words.

Enter the type of Assessee in this field, the valid values are ‘E

Assessee Name:

Enter the name of the Assessee.

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Location Code:

characters, the first 2 comprise of commissionerate Id, next 2 digits pertain to the range code and last 2 digits comprise of the division code. The Location Code in the transaction Screen will be validated/checked against this Location Code

Enter the Location Code of the assessee. This field consists of 6

Address:

Enter the address of the

assessee.

Remarks:

This is a free field and the user can put any value he desires.

Submit:

On submit the system will

display a message, ‘Assessee Details added successfully’

Cancel

If clicked the operations opted above will be not performed.

TRANSACTIONS

Transaction Maintenance – CBEC This screen is used for entering all types of transaction in CBEC whether be it cash or transfer or Clearing. Receipts towards Collection of tax are captured here. The various functions that can be carried out here are:

Add

Modify

Delete

Inquiry

Verify

Click

screen in add mode. The screen has three parts – GBM transaction maintenance, Tax

Payer Details and transaction details.

Transaction Maintenance The system brings up GBM transaction maintenance

In the first part the Sol id and the name of the Sol, Date of transaction as BOD and the Scheme type in which transactions are being captured will be default populated and protected screen.

In the second part the Tax Payer Details will be captured and the following fields will be entered by the user:

Tax Head:

heads are Custom Duty, Service Tax and Air Travel Tax.

available here.

Enter / Select the tax head as per the challan in hand. The valid tax

The Scroll down facility is

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Payer Name: Enter the name of the payer in this field.

Challan/Due Date: Date as per the Challan or the date before which the tax is to be paid is to be entered here in the format of DD/MM/YYYY. The system will populate the BOD as a default date. This is a mandatory field.

TAN No.:

Enter Temporary account Number of TAX payers in this field.

Assessee Code:

Code defined in this screen will be validated with the value given in the Assessee

Master.

Enter/Select the Assessee code of the tax payer in this field. The

Commissionerate Id:

challan. Scroll down facility is available to select the record from the data base. The commissionerate ids are maintained at DC and the valid ids for which a particular branch is authorized to accept the tax collections are mapped accordingly.

Select an appropriate commissionerate id as given in the

Division Code:

taxpayer comes.

Enter two digit division code under which the particular

Range Code: Enter two digit range code under which the particular taxpayer comes.

Reduced Accounting Code:

from the data base. On clicking the torch the system brings up another screen where the user will enter/select the reduced accounting code for which the present challan relates. There is no upper limit for entering the number of reduced accounting codes, however, the same reducing code cannot be used more than once in a single challan.

Enter/Select the Reduced Accounting code (RAC)

Once the reduced accounting code and the amount has been entered the user has the option to submit or add another RAC.

On submit the total amount of all reduced account codes entered will get automatically populated in the amount column and the field will be read only and not enterable one. In case of any modification the user has to do it through the reduced account code option only.

Duty Type:

value is NONE.

Select the duty type import or export as the case may be. The default

Appropriate value is to be selected by using scroll down facility.

Country Code:

this field depends upon ‘Duty Type’ described above. The country code is to be given

Enter the country code of the tax payer. The value to be given in

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only when the Duty type Import or Export. Otherwise the system will not allow entering any value in the field.

Bill/Shipping No:

given only when the Duty type Import or Export. Otherwise the system will not allow entering any value in the field.

Enter Bill/shipping number. The Bill/ shipping no. is to be

Address:

Enter the Address of the Tax Payer in this field.

Phone:

Enter the Phone Number of the Tax Payer in this field.

E-Mail:

Enter e-mail id of the Tax Payer.

In the third part the of Transaction Maintenance – CBEC the Transaction details will be captured. All the fields which are to be entered in this screen have already been discussed in detail while explaining the Sixth part OLTAS TAX - Transaction Details.

SUBMIT
SUBMIT

CANCEL

SUBMIT: On submit the system will generate GBM id. Note down the same on the face of the voucher and get it verified from In charge GBM.

CANCEL: This control is used to cancel the operation and go back to the earlier screen.

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New Terms in TM- CBEC

The Assessee Code, Reduced Accounting Code, and the Country Code are the new fields and select torch option is provided to select the records from the database. The fields are not mandatory. However if any null value is entered, then on submit, system will throw a message ‘Invalid Assessee Code, invalid Reduced Accounting Code etc.

The division Code, Range Code and the Commissionerate Code are Mandatory without which the transaction cannot be submitted.

REDUCED ACCOUNTING CODE If there are more than one tax head in a single challan, then the same are to be entered through reduced accounting code by selecting the code and entering respective amount against each field. First, on clicking the reduced accounting code, System will display one field to enter the reduced account code and the relative amount. If there are more numbers of reduced account code in a single challan, then add option is to be used when the system will ask for the number of reduced account codes to be added. On specifying the required number and clicking OK, the required no. Of fields for entering the data will be displayed and the records can be added, if any field is wrongly entered. Cancel option is also available if the option is wrongly exercised. The total amount (The total amount of all reduced account codes entered) will get automatically populated in the Amount Column on submitting the Reduced Accounting Code option. In case the amounts are entered through the reduced code option, system will populate the total amount in the amount field of transaction screen and the field will be read only and not enterable one. In case of any modification the user has to do it through the reduced account code option only. If the amount is entered in the amount field directly and reduced account code is not made use of, then the amount field in the transaction screen will allow entry or modification of records.

5.5 Reconcile Clearing Transactions – CBEC: Same as discussed in case of CBDT.

5.6 Tax Financial Inquiry: The menu enables a user to inquire on the transactions

made in CBEC by his own SOL, on a particular date details by selecting the scheme type and other required parameters such as ‘from date’, ‘to date’ ‘entered user id’ etc. This menu is available for all types of TAX Modules.

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5.7 ScrollsCBEC SCROLLS

Terminal Branch Scrolls

CBEC Daily consolidation Summary Scroll

For every tax head under CBEC this scroll gives the net Receipt, Payment and the Total, for a particular day

CBEC Daily Consolidation Summary Scroll – Branch

For every tax head under CBEC this scroll gives the net Receipt, Payment and the Total, for a particular day.

5.7.3 Receipts Scroll for Central Excise and customs

For a given date the Consolidated Receipt amount of Central Excise and customs tax are given separately in terms of cash, transfer and clearings.

5.7.4 Payment Scroll for Central Excise and customs

The total payment details for the day made under this head can be generated from this option.

5.7.5 Summary of CBEC

The receipts and payment details for CBEC for any particular period can be generated from this option.

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Chapter

4 (DOCA)

6.0 DOCA (Department of Company Affairs)

The challans received for entering into DOCA category of TAX will be dealt in the following manner.

Click DOCA in the first page of GBM screen.

The system will bring up a new screen having two parts i.e. Transactions and Scrolls. The transaction part further has three divisions:

Transaction Maintenance Reconcile Clearing Transactions Tax financial inquiry

6.1 The Transaction Maintenance screen is used for entering all types of transaction whether be it cash or transfer or Clearing. Receipts towards Collection of tax are captured here. The various functions that can be carried out in Transaction Maintenance are

Add

Modify

Delete

Inquiry

Verify

Click Transaction Maintenance. The system brings up GBM transaction maintenance screen in add mode. The screen has three parts – GBM transaction maintenance, Tax Payer Details and transaction details.

In the first part the Sol id and the name of the Sol, Date of transaction as BOD and the Scheme type in which transactions are being captured will be default populated and protected screen.

In the second part the Tax Payer Details will be captured and the following fields will be entered by the user:

Tax Head:

heads are OL, and ROC.

Enter / Select the tax head as per the challan in hand. The valid tax

The Scroll down facility is available here.

Payer Name Enter the name of the payer in this field.

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Challan/Due Date: Date as per the Challan or the date before which the tax is to be paid is to be entered here in the format of DD/MM/YYYY. The system will populate the BOD as a default date. This is a mandatory field.

TAN No.:

Enter Temporary account Number of TAX payers in this field.

PAN/GIR No./Assessee Code/: Enter/Select the appropriate value of

Registration Number/Others

tax payer in this field.

Address:

Enter the Address of the Tax Payer in this field.

Phone:

Enter the Phone Number of the Tax Payer in this field.

E-Mail:

Enter e-mail id of the Tax Payer.

In the third part the of Transaction Maintenance – DOCA the details of the Transaction will be captured. All these fields have been explained below:

Transaction Type

This is a protected field and the default value will be receipt.

Transaction Leg

transaction type is receipt.

This is a protected field and the default value will be debit as the

Transaction Mode

system will default populate the mode of transaction as Cash, select appropriate

mode of transaction from three available options by scrolling down this field.

The mode of transaction can be Cash / transfer / Clearing. The

Amount

Enter the amount of challan.

Sol Id The system will by default populate the Sol Id of the branch. However, the same can be modified in case the mode of transaction is ‘transfer’ and the account of some other sol is to be debited for the challan amount.

Account Number

Enter the sixteen-digit account number to be debited for the amount of transaction

This field is applicable in case the mode of transaction is transfer.

Instrument Type

Transfer. One of the available values like Personal Cheque, Debit Voucher or

Withdrawal Slip is to be entered/ selected here.

This field is also applicable only when the mode of transaction is

Instrument NumberEnter printed number of the instrument. This is mandatory field when the mode of transaction is Transfer or Clearing

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Instrument Date

of transaction is Transfer or Clearing. The same can be changed in case the date of

instrument is prior to BOD date.

The system populates the BOD date by default when the mode

Tran Code

Enter/Select the transaction code of the instrument. The valid values are 10 (Saving Bank Cheque), 11(Current Account Cheque), 13 (CC OD Cheque), 16 (Demand Draft), (17 Pay Order), 19 (Dividend Warrant)

This field is applicable only when the mode of transaction is clearing.

Zone Code

field. All the Clearing Zones with OPENED status will be available here. The user will select appropriate Clearing Zone for lodging the instrument in finacle (OCTM) through GBM. The transaction will be verified by Clearing In charge in OCTM.

Zone Date

The dates of all the Zones with status as “open” are available here.

Bank Code

also valid only when the mode of transaction is clearing

Branch Code Enter/Select the Branch Code of the instrument to be lodge. This field is mandatory when the mode of transaction is clearing

Sort Code

Code, Bank Code and MICR Code allotted to the branch.

Enter the Sort Code as appearing on the instrument. This will be a mandatory field only when the mode of transaction is clearing. However, if the Bank Code and Branch Code are entered above the Sort Code need not be entered and vise e versa. Further, it is also advised to enter Bank Code and Branch Code instead of Sort Code of the instrument while lodging the instruments in the LDD (Clearing) Zone.

Value Date:

In case the mode of transaction is clearing this becomes a mandatory

Enter/select the date of Zone in which the instrument is to be lodged.

Enter/Select the Bank Code of the instrument to be lodged. This field is

The Sort Code is printed on the face of the instrument consisting of City

There is a provision for putting a back dated transaction, if required.

From Period (dd/mm/yyyy):

is going to remit the tax.

The start date of the period for which the taxpayer

To Period (dd/mm/yyyy):

is going to remit the tax.

The end date of the period for which the taxpayer

Remarks

This is a free field and the user can put any value he desires.

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SUBMIT
SUBMIT

CANCEL

SUBMIT: On submit the system will generate GBM id. The user will note down the same on the face of the voucher and forward it to the GBM Incharge for verification thereof.

CANCEL: This buttons if clicked the operations opted above will be not performed and the user will be taken to the previous page

The above functions pertain to add mode. The other options available to the user:

Transaction Maintenance – Modify Transaction Maintenance – Delete Transaction Maintenance – Inquiry Transaction Maintenance – Verify

6.2 Reconcile Clearing Transactions

Same as discussed in case of CBDT.

6.3 Tax Financial Inquiry:

transactions made in DODA by his own SOL, on a particular date details by selecting the scheme type and other required parameters such as ‘from date’, ‘to date’ ‘entered user id’ etc. This menu is available for all types of TAX Modules.

The menu enables a user to inquire on the

6.4 Scrolls- DOCA

The DOCA scroll have been divided into two parts

Terminal Branch Scroll and

Terminal Branch Scroll

Report

6.4.1 Click DOCA Daily Consolidation Summary Scroll

The system populates a new screen sol id, the name of the branch and the date (default BOD) for which scrolls to generated. The date in this column can be changed if required. Click submit to generate the scrolls.

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6.4.2 Click DOCA Collections

The system will generate the scrolls showing all the details pertaining to DOCA collections.

6.4.3 Click DOCA Daily Consolidation Summary Scroll Branch

The system populates a new screen sol id, the name of the branch and the date (default BOD) for which scrolls to generated. The date in this column can be changed if required. Clicks submit to generate the scrolls on the prescribed format showing following details.

Tax head, Tax Payers, Name, Receipts, Payments and the totals and the acknowledgement for the same.

6.5 Reports Tax Report on Challan Details The system will invoke a new screen where the user is to give the range of challan numbers and the tax head for a particular date for which report is required. On entering the above information, the system will generate a report showing all the details pertaining to selected range of challans individually.

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Chapter

5 (SALES TAX)

7.0 SALES TAX

The challans received for entering into Sales Tax category of TAX will be dealt in the

following manner. Click Sales Tax in the first page of GBM screen.

The system will bring up a new screen having two parts i.e. Transactions and Scrolls. The transaction part further has three divisions:

Transaction Maintenance Reconcile Clearing Transactions Tax financial inquiry

7.1 The Transaction Maintenance screen is used for entering all types of

transaction whether be it cash or transfer or Clearing. Receipts towards Collection of tax are captured here. The various functions that can be carried out in Transaction Maintenance are:

Add

Modify

Delete

Inquiry

Verify

Click

screen in add mode. The screen has three parts – GBM transaction maintenance, Tax

Payer Details and transaction details.

Transaction Maintenance The system brings up GBM transaction maintenance

In the first part the Sol id and the name of the Sol, Date of transaction as BOD and the Scheme type in which transactions are being captured will be default populated and protected screen.

In the second part the Tax Payer Details will be captured and the following fields will be entered by the user:

Tax Head:

system as are Central Sales Tax, Local Sales Tax and Professional Tax. down facility is available here.

Enter / Select the tax head from the valid tax heads defined in the

The Scroll

Payer Name Enter the name of the payer in this field.

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Challan/Due Date: Date as per the Challan or the date before which the tax is to be paid is to be entered here in the format of DD/MM/YYYY. The system will populate the BOD as a default date. This is a mandatory field.

TAN No.:

Enter Temporary account Number of TAX payers in this field.

PAN/GIR No./Assessee Code/: Enter appropriate value of the tax

Registration Number/Others

payer in this field.

Address:

Enter the Address of the Tax Payer in this field.

Phone:

Enter the Phone Number of the Tax Payer in this field.

E-Mail:

Enter e-mail id of the Tax Payer.

In the third part the of Transaction Maintenance – DOCA the details of the Transaction will be captured. All these fields have been explained below:

Transaction Type

This is a protected field and the default value will be receipt.

Transaction Leg

transaction type is receipt.

This is a protected field and the default value will be debit as the

Transaction Mode

system will default populate the mode of transaction as Cash, select appropriate mode of transaction from three available options by scrolling down this field.

The mode of transaction can be Cash / transfer / Clearing. The

Amount

Enter the amount of challan.

Sol Id The system will by default populate the Sol Id of the branch. However, the same can be modified in case the mode of transaction is ‘transfer’ and the account of some other sol is to be debited for the challan amount.

Account Number

Enter the sixteen-digit account number to be debited for the amount of transaction

This field is applicable in case the mode of transaction is transfer.

Instrument Type

Transfer. One of the available values like Personal Cheque, Debit Voucher or

Withdrawal Slip is to be entered/ Selected here.

This field is also applicable only when the mode of transaction is

Instrument NumberEnter printed number of the instrument. This is mandatory field when the mode of transaction is Transfer or Clearing

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Instrument Date

of transaction is Transfer or Clearing. The same can be changed to a date prior to

The system populates the BOD date by default when the mode

BOD date.

Tran Code

This field is applicable only when the mode of transaction is clearing.

Enter/Select the transaction code of the instrument. The valid values are 10 (Saving Bank Cheque), 11(Current Account Cheque),13 (CC OD Cheque), 16 (Demand Draft) , (17 Pay Order) , 19 (Dividend Warrant).

Zone Code

field. All the Clearing Zones with OPENED status will be available here. The user will select appropriate Clearing Zone for lodging the instrument in finacle (OCTM) through GBM. The transaction will be verified by Clearing In charge in OCTM.

Zone Date

The dates of all the Zones with status as “open” are available here.

Bank Code

also valid only when the mode of transaction is clearing.

Branch Code Enter / Select the Branch Code of the instrument to be lodge. This field is mandatory when the mode of transaction is clearing.

Sort Code

Code, Bank Code and MICR Code allotted to the branch.

Enter the Sort Code as appearing on the instrument. This will be a mandatory field only when the mode of transaction is clearing. However, if the Bank Code and Branch Code are entered above the Sort Code need not be entered and vise e versa.

Further, it is also advised to enter Bank Code and Branch Code instead of Sort Code of the instrument while lodging the instruments in the LDD (Clearing) Zone.

Value Date:

In case the mode of transaction is clearing this becomes a mandatory

Enter/ select the date of Zone in which the instrument is to be lodged.

Enter/Select the Bank Code of the instrument to be lodged. This field is

The Sort Code is printed on the face of the instrument consisting of City

There is a provision for putting a back dated transaction, if required.

From Period (dd/mm/yyyy):

is going to remit the tax.

The start date of the period for which the taxpayer

To Period (dd/mm/yyyy):

is going to remit the tax.

The end date of the period for which the taxpayer

Remarks

This is a free field and the user can put any value he desires.

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SUBMIT
SUBMIT

CANCEL

SUBMIT: On submit the system will generate GBM id. The user will note down the

same on the face of the voucher and forward it to the GBM Incharge for verification

thereof.

CANCEL: This buttons if clicked the operations opted above will be not performed and the user will be taken to the previous page.

The above functions pertain to add mode. The other options available to the user:

Transaction Maintenance – Modify Transaction Maintenance – Delete Transaction Maintenance – Inquiry Transaction Maintenance – Verify

7.2 Reconcile Clearing Transactions

Same as discussed in case of CBDT.

7.3 Tax Financial Inquiry: The menu enables a user to inquire on the transactions

made in Sales Tax by his own SOL, on a particular date details by selecting the scheme type and other required parameters such as ‘from date’, ‘to date’ ‘entered user id’ etc. This menu is available for all types of TAX Modules.

7.4. Scrolls- Sales Tax Scrolls: All the scrolls have been customized per the present practices and the government guidelines. The Sales Tax scroll has been divided into two parts:

Terminal Branch Scroll Reports Tax Report on Challan Details

The system will invoke a new screen where the user is to give the range of challan numbers and the tax head for a particular date for which report is required. On entering the above information, the system will generate a report showing all the details pertaining to selected range of challans individually.

The Terminal Branch Scrolls are available as under:

a. Sales Tax Daily Consolidation Summary Scroll

b. Central Sales Tax Collections

c. Maharashtra Sales Tax (Local Sales Tax)

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Reports

In this category the Tax Report on Challan Details has been made available in the system. The user can generate the same by clicking on Tax Report on Challan Details.

Sales Tax Daily Consolidation Summary Scroll Click Sales Tax Daily Consolidation Summary Scroll

The system populates a new screen sol id, the name of the branch and the date (default BOD) for which scrolls to generated. The date in this column can be changed if required. Clicks submit to generate the scrolls on the prescribed format showing following details.

Major head of account, Tax Name, Number of challans, Receipts the totals and the acknowledgement from the focal point office for having received the same.

Central Sales Tax Collections Click Central Sales Tax Collections. The system populates a new screen sol id, the name of the branch, the date (default BOD) and the tax head for which scrolls to generate. The date in this column is modifiable.

Select appropriate tax head

by scrolling down the arrow.

Clicks submit to generate the scrolls on the prescribed format with details like Tax Type, Date of Collections, Name of Assessee, R.C No and the amount of the collection.

Maharashtra Sales Tax (Local Sales Tax) Same as above

7.4.1 RECEIPTS SCROLL SALES TAX

The receipt scrolls for income and other direct taxes can be generate for all heads or for each tax head individually.

Click Receipt Scroll for Sales Tax.

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The system populates a new screen sol id, the name of the branch, the date (default BOD) and the tax head for which scrolls to generate. The date in this column is modifiable.

Select appropriate tax head/All

by scrolling down the arrow.

Clicks submit to generate the scrolls on the prescribed format with details like Name of the Assessee, Tax Head, Reference No, PAN /GIR No, mode of transaction i.e. Cash, Clearing or Transfer.

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Chapter

6

(Miscellaneous.)

ADDITIONAL OPTIONS AVAILABLE IN GBM

8.1 Reports

Click Reports: The system invokes another screen displaying the list of reports available in the system. Following is the list of reports available in the system. Clearing Reconciliation Report Turnover Commission Report Withdrawal report Handling charges Maintenance Charges

9.0 Clearing Reconciliation Report

The system generates this report at the time of running Clearing Reconciliation. This report enables the users to tally the instruments cleared in the system as it displays the details of all the GBM - instruments lodged in clearing and cleared as on date of the report. The report will include following details:

Details of the Clearing Zone, instrument number, amount, bank code/branch code, related GBM Tran date and id with total amount regularized.

Click Clearing Reconciliation Report.

The system populates a new screen with sol id, the name of the branch and the Scheme type for which scrolls are to be generated. The ‘Scheme type’ can be selected by scrolling down. Clicks submit to generate the scrolls.

9.1 Reports Not Related to Tax Scheme

The following reports does not relate to Tax Scheme. Turnover Commission Report Withdrawal report Handling charges Maintenance Charges

9.2 GBM (FTI)

This screen enables the user to inquire about any transaction details by selecting the scheme type and other required parameters such as ‘from date’, ‘to date’ ‘entered user id’ etc. This menu is available for all types of TAX Modules.

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10.0 Limitations of the GBM

Passing Powers:

One of the limitations of the Government Business Module is that the Passing Powers

of the GBM User are to be dealt with procedurally as there is no validation of the

passing powers of a GBM User as in case of finacle. The finacle user’s power can be

restricted through the system but the same is not possible in case of GBM-CBS.

Intersol Account:

The facility of collection of tax by debiting an intersol account of the customer is available in GBM (Tax Module). However, there is no validation of the ‘User Tenor’

in the system. Whether the user is a captive user or a free user, it will allow an

intersol transaction to go through irrespective of the tenor of the user. The same has

to be handled manually.

Overdraft:

The facility of granting overdraft (clean, against clearing cheques or otherwise) through GBM is not available and the same has to be handled procedurally. In such cases first the Over Draft will be given in the account through TM menu of finacle and the amount will be parked in Sundries General Account. Once the amount is parked in Sundry, this account will be used for debit while creating the transaction through GBM-Transfer Mode.

Level of user:

A finacle – General - User is capable of handling all GBM functions at the branch

level, whether it pertains to ‘Admin’ functions like BOD/MCP etc or GU functions such as TM etc. The level of operation to handle by which user will be decided by the branch through an office order.

GBM-finacle-Reconciliation:

Since an interface has been separately developed and customization done outside the finacle for the main purpose of GL updations and generations of MIS. It is compulsory that status of a transaction entered through GBM must be same both in GBM as well as in finacle. To meet this requirement two separate menu options have been provided in the module i.e. clearing reconciliations to have synchronizations for all the clearing transactions and GBM-Finacle reconciliation for all the entries entered

in GBM other than clearing mode i.e. Cash or Transfer.

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Annexure I

List of office accounts being used in GBM – Tax Module

TAX

1. CBDT Collection a/c

2. CBEC Collection a/c

3. DOCA Collection a/c

4. SALES TAX Collection a/c

5. Sundry Govt. Dues

6. Suspense

3171134

3171135

3171152

3171136

3171103

5711303

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Annexure II

List of MINOR and MAJOR Tax Heads

Major Tax Head CBDT

CBDT

Major

 

Head/TAX

CODE

SCHEME NAME

0020

Corporation Tax

0021

Income Tax

0024

Interest Tax

0028

Expenditure Tax

0031

Estate Duty

0032

Wealth Tax

0033

Gift Tax

CBEC

TAX CODE

SCHEME NAME

037

Custom Duty

038

Estate Duty

044

Service Tax

045

Air Travel Tax

DOCA

TAX CODE

 

SCHEME NAME

113

 

Official Liquidator

114

 

Registrar Of Companies

SALES TAX

TAX CODE

SCHEME NAME

040

Local Sales Tax

041

Central Sales Tax

For the minor head Advance tax (100) Assessment year should be the current financial year +1 i.e. if the payment is made for the financial year 2003-04 the assessment year should be 2004-2005. This is a default value in the system.

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MINOR Head Code

(CBDT)

Advance Tax Tax on distributed profits of Domestic companies Tax on distributed income of Unit holders

200 TDS

Self Assessment Tax

400

Tax on Regular Assessment

500

Other Receipts

MINOR Head Code

(CBEC)

Minor tax head is the indication towards the activity of the tax payer in which he is

involved.

Minor tax head in CBEC will be defined from the list issued and updated by Central Board of indirect taxes from time to time. The same are generally available on the reverse of tax challans.

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