Sf ATIONERV

4.17

CORPORATE E-MAIL
SIGNATURE

< T >

Since the brilnd refrnh Iauoch In February 2011 0lK staff

hils ""ch.oroged more than i"und-eds fA mlfiloos of e-mal~
most Includl .... a ~1I1ot!o paphlc enclosed In the signature
or v-tiIO"d In the bonom of each m.lIl. And thiS YI!fY small
.. illPhk nle. In each e- maI~ hils added i Iir]le unnecessary
load to our mal l serven.

fir<itname lastname
1) ..lob TItle
31 (Kganization
.1 Alcatetlucent

- -. _...

" t:

+ '" " " " " I m: "'11'11111111111111

71 tirnname.lastname@alcatetlocent.COfll
Q

Empla,tees >OtIe'"atlon to ple;rse remo.e the caPOrate

IoKo. graphic nle iIfId any other l1aphic nle5 from their
. 111.>ture blotk ~ gre,lIlv ilPPl"lated.
Th!o tyPOlll"aphlc: styles 10/ the sillNllKe have al50 bI!en
updated to IJ\.e the new caPOrile sans !il!flf. system font.

Trebud"le!

~rebuchet.

~.::::::.

I OntlEr: " " 1111111

II Twittel": @akatet_lucent I @name

it linkedln: tirstnamelastname

-....... -.
---- -

1- - 1IklId, 11lpH, ~...., lI:rw@ru blk

2) 1,eI1dleI q c~ ... 1Dp3, ~..-.a
bIidI
]I lfl.'Wdlel n 2 ~ ... 1Dp3, ~ an:! Iow~ ase. bIiIO:
4) lrt.'llUd""rel q 2 .... IDp3, Uoper OIIc:Iw@f05e.blil:t

11

51

l'~

""'.,.uw.

Or-......,~

6) t T~ Bad. I~ Upper...., klwe<

case. blal:k

Ol/"o.>r ~ ......,_ . ~ ~ IoIklw lrc 'VOX !J' I...... V ItlEPI1Qne III.KIlber

Where +" 3PV"" ;OS 1M ri~ t l1;1lar\ef In tlI~ runtlei"S iI1lr1f """"'Pie _
.
pie""" repl;Ja> II Wi th the re\!lf<1 .. e Inte<m11011i1 code runDerSIOr vtu CtlU'1lry
!!etw""'" NCh!Ul1oer I1151!1"I ivertlQl Pipe ' I " Itlal,... i 'i()aCl' 00 eoth_
71 Trl.'!luc:het P 2 ..... 10!lts.1./ppI!f...., low", 05e. ny_"nkI!d IblIeI to e II\iIII tI.rld.UI
II Tre!1mel P 21 .... lOp!,;. Upper ...., Iowt!r use. ""_,'- IIIUlIO .. maII f\.nt,,..,
91 lr~ r 2 .... l~ \JIlIB OI1ow", UW. nvperlllllOfll ~ 1O .. 1tIiI1 MldOO1

........ ... . . . MIr_J.~'"

" . ..... 01 .on I <WoO r:

'"'Y.", I

Ie"

/I.~

'.'1

TWIt"" -..\00,,"

_........,.

APPlE EXAtoIPU OF ( MAIL SlGHAlUIIE

oe

I
!k<,- - - - - - - - - - - - - - - - S:Ib.it<t: " - - - -

~~

_4liu.bl j .....

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,,10

STATIONERY

CREATING THE
CORPORATE
E-MAIL SIGNATURE
n-... run:t;ord torPOfale font for day-IO-Qay ofnee
Id prOjeCts usl .... MIcro5oft applications
!AAh as Microsoft OUtlook. Word. EJceI Id PowerPoint Ii
CDlTesj)tW dell(e

Trebuttoel MS/Treb..ochet. You can easily' uPdate tIM! font

in ...... MitrOSOft 0IA1ook application by followl .... thHe
sirT(lll> irnlrU<lIoo I>.

4.18
<

INSTRUCTIONS FOR (REA TING YOUR ( -MAIL SIGNATURE

IN MICROSOFT 0U1l.00K

3. (lick the "<;;gnatures_" Button on the bolton! of the -Mall Format" window.

1_ Opm Mltr050ft OUOooit

yOU

to crwe, Rerrv.te or Edit sil<\iiturll!S.

This will requin' you to enter a nne lor the

sllOMUre.

name:
- Press the 'Hext" button on the bottom of !he Window ThIs will brlns yOU to
After ""teri~ II-..

~n

""try sa".,., wt.... e

yOU

(an enler !he body Information lor yilUr SlI<\iiIu""-

Type In the ronliKllnlorm<1l00n \lSI,. the foIlowl . . as an exarT(lie.:

2 clid< on "Tools" In the 100 loon bar, Id then select

"OpUom" from the droodown to 0PI!f1 the Ootions
window.

1) Full Name
1) TItle

_. --

, 1 -~, ... _ _ _

J. (Iide on the "Mall Format" tab In the Options Window .

4. Urder the SUt!onery and FoolS section d the Mall

form~t Window, clic k on II-.. "Font>.: button to ooeo

J)
4)

"

6)
7)
8)
9)

"

the fonts Window.

L_ .

5. In the Message Fonts section of the Fonts window. dick

on the "(hoose Fonts_' button and select Trebuchet MS
for each ohlle too !WO Items.

I>"

~--

-,~

Gr~jbusi"""s

oolt (If ne<:essarv)

Alc~tel-Lucent

Phone I Mobi le I Fax I OnNET

E-mail
Social media iiddress one
Social media iiddr""s two

WHEN YOU ARE FINISHED

a. When compas lns a new messase

the -Finished" button on the bottom of the window. This wi ll btl"& you
b", " 10 the wlrdow where YOU wi ll _ a list of your slgnatufe>.
, PrI'S' the "OK' button on the bottom 01 thiS Window.
,

b. When repiylns and forwardlns

_.

c. NOTE' 00 not chanse the Ihlrd Item ' When com~n8

and readlns plain \e~t" - This lont should be "COlKler

Prl'SS

You are now althe-Mail Forma'" tab with the

of the <;creen.

6. In the Stidionery fonts section of the Fonts window,

dick on the -AIw"" s use my fonts" radio button.

~I<\iit,...e-

button on the oottom

If you would hke 10 iioUIOfT\;J\kalty use your sll<\iiture lor iIIl e-malli you can sel l!
iIS ...... default by seledl.... 1he slsnalure name In thedroo down menu OOlIt 10 II-..
followi"ll item ..

-n-..n dick 'OK" at the blXlom of the Fonts window

(lick -Apply'" then "OK" al the bottom 01 the OotlOfl'l
wi..ckJw 10 complete the action. If you Dn!fer 10 use an
HTML format. p'ease match the SPeCltIcatIons here.

>

IF YOU ARE CREATlN!iA NEW SlGHATURf

Press the '"New" button on the rl"" side 01 the window

1_ From II-.. main tool b,y seleu "TooIs- Id theo "rulotlS" from the droodown
10 <l!Im the Options wlrdow.
2 From the Options moIbar selea the "Mall Format" tab
This windoN will a lloN

SllV\ilt..e for new """'sage'>

IF YOU ARE EOmNG A SIGHATURf

Sigmtln for replies and 10fWds

- Select lIlighliglltl the sign;;lture YOU wish to edtl and

-

I're5s the 'Edit" button on the rlahl side d the window

- Type in the cllrllOlO Information uslns !he lollowtns as an eumple:

1) Ful l Name
1) TItle
J) GrouWbusi""" unit Of ressary)
4) Akatel-l1Jc""t

"n

6) Phone I Mobile I Fax I OnNET

E-mai l
8) Soci~1 media adr:irMS one
9) Social media adr:irMS two

Otherwise, ro ",cess YOUlf slgnature(s) w hen creatlnpJmodlfylns e-mail you wl!l need to:
-

Position the CU"SOI where YOU wanl the sllf\ilture to be placed

- Select 'I"""'" and then '0"011 down to "<;;I<\iiture" This Will show you !he list of
signaUJrI'S you howe Oedteoi
Select lIligh)ichtl the sigrloll .... e you wish to insert.
PROTECTING CONF IDDmAL INFORMATIOH IN ( MAIL

E-mails conlaini"ll Ak~lel-li,o::enl cor.tlo""IIallfllormation should Inclu:le a

or subject line irdicati .... that the Information Ii conlldentlill.

You Ciln nod adr:iition.olinform;llion regardl"ll inlorrnation security. labelinl...-.:l

document iIVthoriRII in the follow l.... documents and Web p'ses:
,

The Informillion S"",,,ity online tra1nlns Pf""ides more InformaHon on this polky
and other ImponiVlt Inlormatlon security policies.

, Addiliooal "'S"' ''Ces are al50 available on the Information Sec ..... lty (orner
m
. .lIiDDmn" WiOl\iHES"
"'-CATaW<<T 0'.:>01]