Fixed Asset Register Sample

Excel
Excel Skills
Skills || Fixed
Fixed Assets
Assets Register
Register Template
Template
About
About this
this template
template
This
This comprehensive
comprehensive template
template enables
enables users
users to
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compile aa complete
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assets register
register which
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journal report.
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Excel Skills | Fixed Assets Register Template

Instructions
www.excel-skills.com
This comprehensive template enables users to compile a complete fixed assets register which incorporates an unlimited
number of fixed asset classes and categories; facilitates recording additions, disposals, revaluations and impairments;
automatically calculates monthly and year-to-date depreciation charges; calculates tax values based on user defined tax
codes; calculates deferred tax balances and includes a comprehensive automated journal report. The template has been
designed specifically for the requirements of IFRS but can also be used to compile a simple fixed asset register which is only
based on historical costs.
Note: This template only accommodates depreciation calculations on a straight line basis. If you therefore need to calculate
depreciation on a reducing balance or other depreciation basis, the template will unfortunately not be suitable for your
requirements.
The following sheets are included in this template:
Set-up - the input cells on this sheet enable you to customize the template for your business. You can enter your business
name, select a year end period, specify an income tax percentage, maintain the default fixed asset classes, maintain the
default fixed asset categories and maintain the default tax codes. A complete list of user input error codes are also included
on this sheet for information purposes.
Assets - this sheet enables users to create a unique asset code for all fixed assets and the columns with the light blue
column headings contain all the comprehensive, automated calculations that form part of the fixed asset register. User input
is limited to entering an asset identification number, asset description, asset type, asset category and tax code. The period
for which the fixed asset register is compiled is determined by the review date that is specified at the top of the sheet.
Transact - all asset transactions need to be recorded on this sheet. Asset transactions include acquisitions, revaluations and
disposals. User input is limited to entering the transaction date, transaction type, asset number, supplier, document number,
transaction amount, asset lifetime, residual value and proceeds on disposal. The columns with light blue column headings
contain the formulas that form the basis of all the calculations that are required in order to produce a comprehensive,
accurate fixed asset register.
Category - this sheet contains a fixed assets summary which is based on the fixed asset categories that are created on the
Set-up sheet. No user input is required on this sheet and 30 fixed asset categories are accommodated. Additional fixed asset
categories can be added by simply copying the formulas in the last row into the required number of additional rows.
Class - this sheet contains a fixed assets summary which is based on the asset classes that are created on the Set-up
sheet. No user input is required on this sheet and a maximum of 30 asset classes are accommodated.
Journals - this sheet contains an automated journal report for all fixed asset transactions. The journal report can be
compiled on a monthly or year-to-date basis and is based on the account numbers that are specified in the asset category
set-up on the Set-up sheet. The journal report accommodates 30 asset categories but additional categories can be added by
simply copying the formulas in the last row into the required number of additional rows.
Template Set-up
The template can be customized for your business by editing the default business details, asset categories, asset classes
and tax codes on the Set-up sheet. The business name that is entered in cell C5 is used as a heading on all the other
sheets, the year-end month that is selected in cell C7 is used in order to calculate year-to-date balances and the income tax
percentage that is specified in cell C9 is used to calculate deferred tax balances.
Asset Classes
The template includes 6 default fixed asset classes which can be customized in the cell range from cell A13 to cell B18. The
default asset class codes in column A and the default asset class descriptions in column B can be amended and you can add
additional asset classes by simply inserting a new row between the first and last class codes, entering a new code for the
asset class in column A and entering a description for the new class in column B.
Note: All new asset classes must be inserted above the "ZZ" asset class code and a maximum of 30 asset classes can be
accommodated in the template.
Page 3 of 59

Instructions
Page 4 of 59

Instructions
The asset classes that are created on the Set-up sheet should be representative of the asset classes that are included on
the financial statements. Some businesses however require more asset classes than what is disclosed on the financial
statements in order to accommodate separate allocation in the business accounts. We have therefore created separate
asset categories for this purpose.
Asset Categories
The template includes 11 asset categories which can be customized in the cell range from cell A23 to cell K33. Each asset
category contains a unique code in column A, is linked to an asset class in column B, contains a description in column C and
contains an account number in each of the columns from column D to K.
The asset category codes can be in any format but we suggest using a combination of letters and numbers as illustrated with
the default category codes. Each category that is created will be included separately on the Category sheet and needs to be
linked to one of the asset class codes in cells A13 to A18 by selecting the appropriate asset class code from the list box in
column B. The asset categories are therefore in fact sub classes of the main asset classes that are included on the financial
statements.
The account numbers that need to be entered in columns D to K are included in the automated journal report on the Journal
sheet. All fixed asset journals are therefore based on the asset categories that are created which means that a separate
asset category is required for each fixed asset account group or depreciation cost centre. The accounts that need to be
entered in each column are better described as follows:
Cost - the general ledger accounts that are entered in this column reflect the cost or gross carrying value of each asset
category. These accounts should therefore be balance sheet accounts.
Accum Depr - the accounts in this column reflect the accumulated depreciation that has been written off against each asset
category. These accounts should therefore be balance sheet accounts.
Depr - the total depreciation charges for each asset category is allocated to the accounts in this column. These accounts
should therefore be income statement accounts.
Revalue - if a revaluation reserve is created after an asset revaluation, the revaluation surpluses for each asset category
are allocated to these accounts. Separate revaluation reserve accounts can be added for each category or a single account
can be used for all fixed assets by simply entering the same account number for all asset categories. The accounts that are
specified should be balance sheet accounts.
Impairment - if an asset is valued at less than the current net carrying value, the impairment amounts for each asset
category are allocated to these accounts. You can use separate impairment accounts for each asset category or enter the
same account for all categories in order to allocate all asset impairment amounts to the same account. The accounts that are
specified should be income statement accounts because asset impairment amounts are written off to the income statement.
Profit - if assets are sold, the profits or losses on the disposal of assets are allocated to the accounts that are specified in
this column. You can again use a single account for all asset categories or enter separate accounts for each asset category.
These accounts should be income statement accounts.
Def Tax BS - enter the accounts to which deferred tax assets or liabilities should be allocated. In most instances, only one
balance sheet account is used for this purpose but you can specify separate accounts if you want to be able to view the
deferred tax asset or liability for each asset category separately.
Def Tax IS - enter the accounts to which deferred tax charges for the year should be allocated. In most instances, only one
income statement account is used for this purpose but you can specify separate accounts if you want to be able to view the
deferred charges for each asset category separately.
Note: All new asset categories must be inserted above the "ZZ" asset category code. The template accommodates 30 asset
categories on the Category sheet but you can add additional asset categories on this sheet by simply copying the formulas in
the last row into the appropriate number of additional rows. An unlimited number of asset categories are therefore
accommodated.
Tax Codes
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Instructions
The template includes 10 default tax codes in the cell range from cell A38 to J47 but you can add as many additional tax
codes as required. The tax codes are used to calculate the tax allowances that can be claimed for each fixed asset and the
tax values at the beginning and the end of each financial year. These tax balances are then used in order to calculate the
deferred tax balances and charges for each financial year.
Page 6 of 59

Instructions
A single alphabetical letter is used as the tax code in column A and a description for each tax code can be entered in column
C. All the tax codes that are created on the Set-up sheet are available for selection in column F on the Assets sheet.
Note: You can create additional tax codes by inserting a new row anywhere between the first and last rows, entering a new
tax code in column A and specifying the appropriate annual tax percentages.
Column B in the tax codes section contains a list box which enables users to specify whether appropriation needs to be
applied in the tax allowance calculations for the particular tax code. If appropriation is applied (the "Yes" option is selected), it
means that the tax allowance calculation will take the effect of partial years into account. If appropriation is not applicable
(the "No" option is selected), the tax allowance will be based on a full year regardless of when an asset is acquired.
Example: An asset with a cost of 10,000 is acquired in December by a business with a February year-end. The tax code that
is assigned to the asset is B which has "No" appropriation specified in column B and a tax percentage of 20% in year 1. A full
year's tax allowance will therefore be written off in December (and each subsequent year) which means that the tax
allowance for the first year would be 2,000.
If the tax code of the asset had been A (which has a "Yes" option in column B) and the tax percentage in the first year is also
20%, it means that the tax allowance in the first year would only be 333.33 (10,000 x 20% 12 x 2). This is because
appropriation would apply and the tax allowance calculation will therefore only include 2 months.
The tax allowance percentages in column D to H are used to calculate the appropriate tax allowance amounts for the assets
that are linked to the particular tax codes. You will therefore only be able to specify tax percentages for 5 years and if a
longer period is applicable, the year 5 percentage will be used for all subsequent annual periods until an asset is fully written
off for tax purposes.
Example: If a tax code is created for buildings and a tax allowance percentage of 2% is applicable, the year 1 to 5 tax
percentages need to be entered as 2% and the year 5 percentage (which is 2%) will be applied to all the annual periods after
year 5. This means that a tax allowance of 2% per year will be written off until the asset is fully written off after 50 years.
Note: The 5Y Total and AF columns contain formulas which should be copied for all new tax codes that are added to the Setup sheet. It is imperative that these formulas are copied for all new tax codes otherwise some of the tax calculations may not
be accurate.
The 5Y Total column contains the total percentage value of the tax allowance percentages that are entered in the Year 1 to 5
columns and will automatically be highlighted in red if the value exceeds 100%. The maximum percentage that can be written
off on an asset is 100% - if you therefore specify tax allowances of more than 100%, only the tax allowances that make up
the first 100% will be taken into account in determining the appropriate tax values of the asset. The AF column contains an
appropriation value which is based on the selection in column B.
Input Error Codes
The input error codes at the bottom of the Set-up sheet are included for information purposes only and provide users with a
reason for the error codes that may be encountered when entering transactions on the Assets and Transact sheets. These
error codes are covered in more detail in the Error Codes section of these instructions.
Asset Set-up
Page 7 of 59

Instructions
Each individual fixed asset must be added to the Assets sheet by assigning an asset number to the fixed asset. The Assets
sheet is in actual fact a comprehensive fixed asset register which contains all the individual assets that form part of the fixed
assets register. All fixed asset transactions need to be recorded on the Transact sheet and the Category and Class sheets
contains summaries of all the appropriate asset groups.
Page 8 of 59

Instructions
A unique asset number must be created for each fixed asset on the Assets sheet. You can use any asset numbering
convention but we strongly recommend using a combination of letters and numbers as illustrated in our example data. We
have used an asset numbering convention which starts with two letters followed by a hyphen and five numbers. The letters
can be used to distinguish between different asset categories or classes.
Note: All fixed assets must be added to the Assets sheet by assigning a unique asset code to the particular asset. The
acquisition of the asset then needs to be recorded on the Transact sheet after which the appropriate values will be reflected
on the Assets sheet. Users therefore need to create asset codes for all their assets and record acquisition transactions for all
assets on the Transact sheet.
All the columns on the Assets sheet with yellow column headings require user input while the columns with light blue column
headings contain formulas which should be copied for each new asset that is added to the sheet. The following user input is
required on the Assets sheet:
Asset Number - enter a unique asset number for each fixed asset in this column. Duplicate asset numbers may result in
inaccurate calculations and it is therefore imperative that each fixed asset has a unique asset number. Similar assets or
asset components can be distinguished by adding a "/1" and "/2" at the end of the asset number.
Asset ID Number - enter an asset identification number in this column. This number should preferably be applied to the
asset in order to facilitate physical verification of assets and assist in identifying each fixed asset that is included in the fixed
asset register.
Description - enter a comprehensive description of the asset in this column. The asset description should enable users to
easily identify the asset and should assist users in distinguishing between similar assets.
Asset Type - select an asset type from the list box. This column assists in identifying leased assets and the list boxes in this
column therefore include an owned and leased option.
Category - select an asset category from the list box in this column. All the asset categories that are created on the Set-up
sheet are available for selection. Each asset needs to be linked to an asset category which is linked to an asset class in the
Asset Category section on the Set-up sheet.
Tax Code - select a tax code from the list box in this column. All the tax codes that are created on the Set-up sheet are
available for selection.
Note: All the contents on the Assets sheet should form part of a continuous cell range otherwise some assets may not be
included in the template calculations. The Assets sheet should therefore not contain any blank rows between rows that
contain data.
All the columns with light blue column headings contain calculations which are based on the review date that is entered in
cell E2. The date that is entered in this cell therefore determines which transactions are included in the asset balance and
depreciation calculations. It is therefore imperative that you enter the correct date in this cell when reviewing the fixed asset
register.
The cell range from cell H2 to cell K2 displays the appropriate year-to-date (YTD) and month-to-date (MTD) from and to
dates which are in effect based on the review date that is specified in cell E2. Note that all the template calculations are
based on month end dates - even if you enter a review date that does not fall on a month end, the template calculations will
still include all the transactions and depreciation calculations for the entire month.
The YTD periods are determined based on the year-end period that is selected in cell C7 on the Set-up sheet. All the YTD
asset balances and depreciation calculations will therefore be calculated automatically based on the review date and the
year-end period that has been specified.
Note: The review date makes it easy to roll the template forward or back for any subsequent or previous month and all the
template calculations are updated automatically. You can therefore simply enter a new date in cell E2 and all the calculations
on all the sheets in the template are automatically updated.
Page 9 of 59

Instructions
The Assets sheet contains 52 calculated columns which all have light blue column headings. The calculations in these
columns are all based on the transactions that are entered on the Transact sheet and some of the calculations are for
information purposes only while others form an integral part of the fixed asset register. We'll now briefly cover the purpose of
each calculated column:
Page 10 of 59

Instructions
The following columns are included for information purposes only:
Error Code - if there is a problem with the input in any of the user input columns, an error code will be displayed in this
column. Refer to the Set-up sheet for a description of each error code and to the Error Code section of these instructions for
more information about the reason for the error code that is displayed.
Class - this column contains the asset class that the asset is linked to. The asset class is determined by the asset category
that is selected in column E and each asset category is linked to a single asset class in the Asset Category section on the
Set-up sheet.
Acquisition Date - the asset acquisition date is displayed in this column. After creating an asset number, an acquisition
transaction needs to be recorded on the Transact sheet in order to record the acquisition of the asset. If an acquisition
transaction has not been recorded for the particular asset, this column will contain an "add!" message.
Last Trn Date - this column contains the date of the last transaction that has been recorded for the appropriate asset. If no
transaction has been recorded, the column will contain an "add!" message which indicates that an asset acquisition
transaction still needs to be recorded.
Current Trn Date - this column contains the date of the last transaction for the asset that is dated before the YTD To Date
which is displayed in cell I2. It therefore represents the last transaction that has been recorded before the current period end.
Last PY Trn Date - this column contains the date of the last transaction for the asset that is dated before the YTD From Date
which is displayed in cell H2. It therefore represents the last transaction that has been recorded before the end of the
previous financial period.
Last PM Trn Date - this column contains the date of the last transaction for the asset that is dated before the MTD From
Date which is displayed in cell J2. It therefore represents the last transaction that has been recorded before the end of the
previous month.
Disposal Date - if an asset has been disposed of, the date of disposal as per the Transact sheet will be displayed in this
column. Note that a disposal transaction has to be recorded on the Transact sheet for all asset disposals.
Proceeds on Disposal - if an asset has been disposed of, the proceeds on disposal as per the Transact sheet will be
displayed in this column.
Historical Cost - the historical cost of all assets that have been acquired before the end of the current financial period is
displayed in this column. The historical cost is defined as the transaction amount of the acquisition transaction that is
recorded on the Transact sheet for the particular asset.
Active Lifetime - the lifetime that has been recorded on the Transact sheet for the most recent transaction that is dated
before the current period end is displayed in this column.
Active Res Value - the residual value that has been recorded on the Transact sheet for the most recent transaction that is
dated before the current period end is displayed in this column.
Tax Cost - the tax cost of the asset is displayed in this column. The tax cost is the same as the historical cost of the asset.
This column will only contain a value if the asset has been acquired before the current period end.
Current Tax % - the tax allowance percentage for the current period is displayed in this column. This percentage is
dependent on the tax code that has been selected in column F and the annual tax percentages that have been defined for
the particular tax code on the Set-up sheet. If a tax code has not been selected in column F, a "code?" message will be
displayed in this column.
Elapsed Months PY - the value in this column indicates the number of months that have elapsed since the acquisition of the
asset up to the end of the previous financial period. A value will only be displayed for assets that have not been disposed of
before the end of the previous financial period.
Elapsed Months CY - the value in this column indicates the number of months that have elapsed since the acquisition of the
asset up to the end of the current financial period. A value will only be displayed for assets that have not been disposed of
before the end of the current financial period.
Elapsed Months PM - the value in this column indicates the number of months that have elapsed since the acquisition of the
asset up to the end of the previous month. A value will only be displayed for assets that have not been disposed of before the
end of the previous month.
Assets at Cost:
Opening Balance - the opening cost or gross carrying value of the asset at the beginning of the current financial period is
included in this column.
Additions - if an asset has been acquired during the current financial period, the cost of the asset is included in this column.
The cost of the asset is entered as the transaction amount when recording an acquisition type transaction on the Transact
sheet.
Page 11 of 59

Instructions
Revaluations - if an asset has been revalued during the current financial period, the adjustment in the gross carrying value
(or the cost of the asset if the asset has not been revalued previously) is included in this column. Note that this adjustment is
only calculated based on the gross carrying value of the asset - if you want to recalculate the revaluation surplus or
impairment, the Revaluation column in the Accumulated Depreciation section also needs to be taken into account.
Disposals - if an asset has been disposed of during the current financial period, the gross carrying value (or the cost of the
asset if the asset has not been revalued previously) is included in this column as a negative value. This effectively means
that the gross carrying value of the asset is removed from the fixed asset register.
Impairment - if an asset has been revalued during the current financial period at a value that is lower than the current net
carrying value, the impairment amount is included in this column. Note that in some instances, a negative value may also be
displayed in the Revaluations column which will be offset by a negative value in the Revaluations column in the Accumulated
Depreciation section. This is simply because the impairment is calculated based on the net carrying value which therefore
necessitates adjustments to the Cost and Accumulated Depreciation values in order to adjust the gross carrying value (the
Cost section) to the correct values after revaluation.
Closing Balance - the closing cost or gross carrying value of the asset at the end of the current financial period is included
in this column.
Accumulated Depreciation:
Opening Balance - the opening accumulated depreciation balance of the asset at the beginning of the current financial
period is included in this column.
Depreciation - Cost - the year-to-date depreciation on the historical cost of the asset is included in this column. The
amounts in this column are calculated on the Transact sheet. For revalued assets, only the portion of the depreciation that
relates to the historical cost of the asset will be included in this column.
Depreciation - Revaluation - the year-to-date depreciation on the revaluation of the asset is included in this column. The
amounts in this column are calculated by deducting the depreciation on the historical cost of the asset from the total year-todate depreciation. Both of these amounts are calculated on the Transact sheet. If an asset has not been revalued, the value
in this column will be nil.
Depreciation - Total - the total year-to-date depreciation on the asset is included in this column. All the amounts in this
column are calculated on the Transact sheet.
Revaluations - if an asset has been revalued during the current financial period, the accumulated depreciation as at the date
of the revaluation is included in this column as a negative value. This is because we write off the accumulated depreciation to
a revaluation reserve and this value together with the revaluation adjustment in the Cost section form the revaluation surplus
for an asset.
Disposals - if an asset has been disposed of during the current financial period, the accumulated depreciation as at the date
of the disposal is included in this column as a negative value. This effectively means that the accumulated depreciation of the
asset is removed from the fixed asset register.
Closing Balance - the closing accumulated depreciation balance of the asset at the end of the current financial period is
included in this column.
Total Net Carrying Value:
Closing Carrying Value - the difference between the closing cost (or gross carrying value) of an asset and the closing
accumulated depreciation balance is included in this column. The amounts in this column reflect the "book value" of an asset
at the end of the financial period.
Revaluation Reserve:
Opening Balance - the amounts in this column reflect the revaluation reserve opening balances at the beginning of the
current financial period.
Revaluation Surplus - if an asset has been revalued during the current financial period at a value that is higher than its net
carrying value at the date of revaluation, the revaluation surplus is included in this column. Note that if an asset is revalued at
a value that is less than its net carrying value, an asset impairment amount will be included in the Impairment Write-Offs
column and the revaluation surplus will be nil.
Depreciation - Revaluation - the total year-to-date depreciation on any revaluations that may have been made to an asset
in the past is included in this column. This means that we effectively write-off the depreciation on revaluations against the
revaluation reserve balance instead of allocating these depreciation amounts to the income statement.
Closing Balance - the amounts in this column reflect the revaluation reserve closing balances at the end of the current
financial period.
Income Statement Items:
Page 12 of 59

Instructions
Impairment Write-Offs - if an asset has been revalued during the current financial period at a value that is lower than its net
carrying value at the date of revaluation, the asset impairment amount is included in this column. Note that if an asset is
revalued at a value that is higher than its net carrying value, a revaluation surplus will be included in the Revaluation Reserve
section and the asset impairment amount will be nil.
Page 13 of 59

Instructions
Profit / (Loss) on Disposal - if an asset has been disposed of during the current financial period, the profit or loss on
disposal as at the date of the disposal is included in this column. The profit or loss on disposal is calculated as the difference
between the proceeds on disposal which is recorded on the Transact sheet and the net carrying value (book value) of the
asset. If the asset that is sold has been revalued, any revaluation reserve that may exist on the date of disposal is also
included in the profit or loss calculation.
Current Month Depreciation:
Cost - this column includes the depreciation on the historical cost of an asset for the current month. The appropriate month
is determined by the review date that is specified in cell E2. The current month depreciation on historical cost is calculated on
the Transact sheet. Note that this column will only contain a value if the historical cost of an asset has not been fully
depreciated.
Revaluation - this column includes the depreciation on any revaluations that may have been performed on an asset and is
calculated as the difference between the total depreciation for the current month and the depreciation based on the historical
cost of an asset.
Total - this column includes the total depreciation of an asset for the current month. The appropriate month is determined by
the review date that is specified in cell E2. The current month total depreciation is calculated on the Transact sheet. Note that
this column will only contain a value if the gross carrying value (or historical cost for assets that have not been revalued) of
an asset has not been fully depreciated.
Carrying Value at Historical Cost:
Opening Balance - this column includes the book value of an asset based only on historical cost calculations at the
beginning of the current financial period.
YTD Movement - this column includes the YTD movement in the book value of an asset based only on historical cost
calculations. All revaluations are ignored for the purpose of this calculation.
Closing Balance - this column includes the book value of an asset based only on historical cost calculations at the end of
the current financial period.
MTD Movement - this column includes the MTD movement in the book value of an asset based only on historical cost
calculations. All revaluations are ignored for the purpose of this calculation.
Tax Values:
Opening Balance - this column includes the tax value of the appropriate asset at the beginning of the current financial
period. All tax value balances are calculated by deducting the appropriate tax allowances (based on the tax code that is
selected in column F) from the tax cost (historical cost) of an asset.
YTD Movement - this column contains the YTD movement in the tax value of an asset. For most assets that have been
acquired before the beginning of the financial period, these amounts will equal the tax allowances for the period. If an asset
has been acquired during the current financial period, the YTD movement will equal the cost of the asset less the appropriate
tax allowances for the period. If an asset has been disposed of during the current financial period, the YTD movement will
equal the opening tax value.
Closing Balance - this column includes the tax value of the appropriate asset at the end of the current financial period. All
tax value balances are calculated by deducting the appropriate tax allowances (based on the tax code that is selected in
column F) from the tax cost (historical cost) of an asset.
MTD Movement - this column contains the MTD movement in the tax value of an asset. For most assets that have been
acquired before the beginning of the current month, these amounts will equal the tax allowances for the period. If an asset
has been acquired during the current month, the MTD movement will equal the cost of the asset less the appropriate tax
allowance for the month. If an asset has been disposed of during the current month, the MTD movement will equal the tax
value at the beginning of the month.
Deferred Taxation:
Opening Balance - this column includes the deferred tax balance at the beginning of the current financial period. Deferred
tax balances are calculated as the difference between the carrying values at historical cost and the tax values multiplied by
the appropriate tax rate which is specified on the Set-up sheet. Positive values represent deferred tax assets and negative
values represent deferred tax liabilities.
YTD Movement - this column includes the YTD movement in the deferred tax balances.
Closing Balance - this column includes the deferred tax balance at the end of the current financial period. Deferred tax
balances are calculated as the difference between the carrying values at historical cost and the tax values multiplied by the
appropriate tax rate which is specified on the Set-up sheet. Positive values represent deferred tax assets and negative
values represent deferred tax liabilities.
MTD Movement - this column includes the MTD movement in the deferred tax balances.
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All the column headings on the Assets sheet contain a filter selection arrow. These selection arrows indicate that the Filter
feature has been activated on the sheet. The Filter feature can be used to filter the data on the sheet in order to display only
certain asset records on the sheet.
We have also included totals above all the column headings that contain amounts. These totals have been calculated by
using the SUBTOTAL function which means that if the data on the sheet is filtered, the totals that are calculated will only
include the filtered records. The Filter feature can therefore be used to obtain totals based on the filter criteria that are
specified by the user and also enables users to view the detailed fixed asset records that make up the summary totals on the
Category and Class sheets.
Example: If you want to obtain the fixed asset register totals for all leased assets, you can simply click the selection arrow
next to the Asset Type column heading and select the Leased option. The sheet will be filtered and only the leased assets
will be visible on the sheet. The totals will also only include the leased assets.
Example: If you want to view the detailed asset records that make up one of the category or class totals on the Category or
Class sheets, simply click the filter selection arrow next to the Category or Class column headings (column E or column H)
and select the appropriate category or class. The sheet will be filtered and only the asset records for the selected category or
class will be visible on the sheet. The totals will also only include the appropriate amounts for the selected category or class.
Note: After reviewing the filtered data, you need to clear the filter in order to display all the asset records on the sheet. A filter
can be cleared by simply clicking the selection arrow next to the appropriate column heading again and clicking the "Select
All" option.
As we've mentioned before, some column headings contain yellow cell backgrounds, while other column headings contain
light blue cell backgrounds. The columns with yellow cell backgrounds require user input and the columns with light blue cell
backgrounds contain formulas which should be copied for all new assets that are added to the sheet. This is imperative
because the accuracy of all template calculations is dependent on recording assets correctly. After entering all the required
data in the user input columns, please therefore make absolutely sure that the formulas in the calculated columns have been
copied into all the new rows that have been added to the sheet.
Recording Asset Transactions

All asset transactions must be recorded on the Transact sheet. There are basically 3 types of transactions that can be
recorded namely acquisitions, disposals and revaluations. An asset transaction can be recorded by entering the required
data into the user input columns - the column headings of all user input columns contain a yellow cell background while the
column headings with a light blue cell background indicate that these columns contain formulas which should be copied for
all new transactions that are added to the sheet.
Note: Recording an asset number on the Assets sheet will have no effect in terms of recording the cost of an asset in the
fixed asset register. An acquisition transaction needs to be recorded on the Transact sheet for each fixed asset that is
acquired before the appropriate asset values will be included in the fixed asset register on the Assets sheet and the
summaries on the Category and Class sheets.
Note: All the contents on the Transact sheet should form part of a continuous cell range otherwise some transactions may
not be included in the template calculations. The Transact sheet should therefore not contain any blank rows between rows
that contain data.
The following user input is required in the user input columns on the Transact sheet (the columns with yellow column
headings):
Transaction Date - enter the date of the transaction.
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Transaction Type - select the transaction type from the list box. The ACQ option should be selected for all asset
acquisitions, the DIS option should be selected for all asset disposals and the REV option should be selected for all
revaluations of fixed assets.
Asset Number - select the appropriate asset number of the asset to which the transaction relates from the list box in this
column. All the asset numbers that have been added to the Assets sheet will be available for selection. You therefore need to
create an asset number for the appropriate fixed asset on the Assets sheet before you will be able to record any transactions
for the particular fixed asset.
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Supplier - enter the name of the supplier from which the asset has been acquired. If a disposal transaction is recorded, you
can enter the name of the customer in this column. For revaluations, you can simply enter "None".
Document Number - enter the document number of a supporting document which will enable you to trace the transaction
back to its supporting documentation. For acquisitions, this should be the supplier invoice number and for disposals, the
customer invoice number. For revaluations, you can simply enter text like "Revalue".
Amount - enter the transaction amount in this column. For acquisitions, the supplier invoice amount should be entered
exclusive of any sales tax that may be applicable. For disposals, a nil amount should be entered in this column. For
revaluations, the value of the asset should be entered in this column - this should be the new value of the fixed asset and not
the difference between the valuation and the previous historical cost or gross carrying amount!
Lifetime in Years - enter the estimated lifetime of the asset in years for all acquisition and revaluation transactions in this
column. For disposals, enter a nil value in this column. Note that if an asset should not be depreciated, a nil lifetime also
needs to be specified in this column.
Residual Value - this value should be the estimated valuation of an asset at the end of the lifetime that is specified in the
previous column. If the asset will have no value at the end of its estimated lifetime, enter nil. A nil value should also be
entered for all disposal transactions.
Proceeds on Sale - if a disposal transaction is being recorded, enter the proceeds on the disposal of the asset in this
column. The proceeds should equal the total amount that is received for the asset. If an asset is being scrapped, enter nil in
this column. A nil value should also be entered for all acquisition and revaluation transactions.
The Transact sheet also includes 38 calculated columns - the column headings of all the calculated columns contain a light
blue cell background. All of these columns contain formulas which should be copied for all new transactions that are added
to the sheet. We'll now briefly cover the purpose of each calculated column:
Error Code - if there is a problem with the input in any of the user input columns, an error code will be displayed in this
column. Refer to the Set-up sheet for a description of each error code and to the Error Code section of these instructions for
more information about the reason for the error code that is displayed.
Category - the asset category is looked up on the Assets sheet based on the asset number that is specified in column C.
This column is included for information purposes only.
Transaction Date ID - the formula in this column assigns a time to each transaction date based on the row number of the
transaction. This means that each transaction will have a unique date even if two transactions that relate to the same asset
are recorded on the same date.
Previous Trn Date - this column indicates the date of the previous transaction for the specified asset number. If there is no
previous transaction for the asset, a date of 1900/01/00 will be displayed.
Next Trn Date - this column contains the next transaction date for the selected asset. If there is no transaction after the
current transaction, the day after the YTD To date on the Assets sheet will be included in this column.
Depr End Date - this column contains the date on which the depreciation period for the transaction will end. This date is
determined by adding the lifetime of the asset to the transaction date.
Depr YTD From Date - the date from which the current financial period depreciation is calculated is included in this column.
Note that if there is a subsequent transaction for an asset, a date of 1900/01/00 or the YTD From date may be included in
this column.
Depr YTD To Date - the date up to which the current financial period depreciation is calculated is included in this column.
Note that if there is a subsequent transaction for an asset, a date of 1900/01/00 or the YTD From date may be included in
this column.
Depr YTD Months - this column includes the number of months on which the YTD depreciation for the particular transaction
is based.
Transaction Amount - this column contains the transaction amount that is specified in column F.
Asset Historical Cost - this column contains the historical cost of the appropriate asset. The historical cost is defined as the
transaction amount of the acquisition transaction that is recorded for an asset.
Current Lifetime - the current lifetime of the asset as specified in column G is included in this column.
Current Residual - the current residual value of the asset as specified in column H is included in this column.
Previous Deemed Cost - the gross carrying value of the previous transaction for the selected asset is included in this
column.
Previous Residual Value - the residual value that was specified in the previous transaction for the selected asset is included
in this column.
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Previous Lifetime - the previous lifetime that was specified in the previous transaction for the selected asset is included in
this column.
Current Accum Depr - the total accumulated depreciation that has been written off between the previous transaction date
and the current transaction date for the selected asset is included in this column.
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Current Carrying Value - the amounts in this column are calculated as the difference between the previous deemed cost
and the current accumulated depreciation.
Accum Depr: Cost - the accumulated depreciation based only on the historical cost of the asset which has been written off
between the previous transaction date and the current transaction date for the selected asset is included in this column.
Accum Depr: Revaluation - the difference between the total accumulated depreciation and the accumulated depreciation
based on only the historical cost of the asset is included in this column and represents the accumulated depreciation that has
been written of on the revaluations that have been applied to the selected asset between the previous transaction date and
the current transaction date.
Accum Depr: Rev <PY - the accumulated depreciation on revaluations as at the beginning of the financial period is included
in this column.
Previous Revaluation - this column contains the revaluation reserve balance before taking any effect that the current
transaction may have on the revaluation reserve balance into account.
Revaluation Surplus - if the selected transaction is a revaluation and the transaction amount that is specified in column F is
greater than the current carrying value in column AA, the revaluation surplus amount is included in this column. Note that this
calculation may also be influenced by any previous impairments that may have been recorded against the selected asset
number.
Current Revaluation - this column includes the revaluation reserve balance after taking the effect of the current transaction
into account.
Previous Impairment - this column contains the total of any impairment amounts that have been recorded for the selected
asset (before taking the effect that the current transaction may have) into account.
Impairment Value - if the selected transaction is a revaluation and the transaction amount that is specified in column F is
less than the current carrying value in column AA, the asset impairment amount is included in this column as a positive
value. If an asset is revalued at a value that is greater than the current carrying value and an asset impairment was
previously recorded for the selected asset, the impairment will be reversed to the extent that the revaluation reserve is
greater than the previous impairment value and the amount of the reversal will be reflected as a negative value in this
column.
Profit / (Loss) on Disposal - if the selected transaction is a disposal, the profit or loss on the disposal of the asset is
included in this column. The profit or loss is calculated by deducting the current carrying value of the asset from the proceeds
on disposal that is recorded in column I. Note that if the revaluation reserve for the asset is greater than nil, the revaluation
reserve will also be included in the calculation of the profit or loss on disposal. This means that the reserve balance is
effectively released when an asset is disposed of.
YTD Total Depreciation - the YTD total depreciation for the asset is calculated in this column. This calculation is based on
the gross carrying value of the asset, the lifetime of the asset and the YTD depreciation months which is calculated in column
R.
YTD Total Depr at Cost - the calculation in this column forms part of the YTD depreciation on the historical cost of an asset
which is calculated in column AM.
YTD Cost Depreciation - the YTD depreciation on the historical cost of the asset is calculated in this column. This
calculation is based on the historical cost of the asset, the current lifetime of the asset and the YTD depreciation months
which is calculated in column R.
Accum Depr at PY Cost Bal - the calculations in this column forms part of the calculation of the accumulated depreciation
on the historical cost of an asset as at the beginning of the financial period.
Accum Depr at Cost PY - the calculations in this column forms part of the calculation of the accumulated depreciation on
the historical cost of an asset as at the beginning of the financial period.
Depr: Cost by Transaction - the calculations in this column indicate how much of the historical cost of an asset is
depreciated as a result of each transaction. This calculation forms an integral part of the YTD and accumulated depreciation
on historical cost calculations.
MTD Total Depreciation - this column includes the calculation of the total MTD depreciation. Note that the month to which
the calculation is applied is determined by the review date that is entered in cell E2 on the Assets sheet.
Accum Depr Total at PM - the amounts in this column reflect the total accumulated depreciation as at the beginning of the
current month. This calculation forms part of the total depreciation for the current month calculation.
MTD Total Depr at Cost - the calculation in this column forms part of the calculation of the depreciation on historical cost for
the current month.
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MTD Cost Depreciation - this column contains the calculation of the depreciation on the historical cost of an asset for the
current month. Note that the current month is determined by the review date that is specified in cell E2 on the Assets sheet.
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Accum Depr Cost at PM - this calculation reflects the accumulated depreciation on the historical cost of an asset as at the
beginning of the current month. The calculation forms an integral part of the calculation of the depreciation on historical cost
for the current month.
Note: Only one acquisition transaction can be recorded for each asset because an asset can only be acquired once. If an
asset is scrapped (which is recorded as a disposal) and subsequently needs to be added back to the fixed asset register, a
new asset number should be used for this purpose. The recording of duplicate asset acquisitions will result in an input error
in the Error Code column and may also result in inaccurate template calculations.
Note: All the depreciation, accumulated depreciation, tax allowance and deferred tax calculations that form part of the fixed
asset register are automated and you therefore do not need to record any transactions in order to record any of these
amounts. Also note that all the automated calculations in this template are based on the review date that is specified on the
Assets sheet. You can therefore roll the template forward for subsequent periods or back to previous periods by simply
changing the review date on the Assets sheet.
All the column headings on the Transact sheet contain a filter selection arrow. These selection arrows indicate that the Filter
feature has been activated on the sheet. The Filter feature can be used to filter the data on the sheet in order to display only
certain asset records on the sheet.
As we've mentioned before, some column headings contain yellow cell backgrounds while other column headings contain
light blue cell backgrounds. The columns with yellow column headings require user input and the columns with light blue
column headings contain formulas which should be copied for all new transactions that are added to the sheet. This is
imperative because the accuracy of all template calculations is dependent on recording transactions correctly. After entering
the required data in the user input columns, please make absolutely sure that the formulas in the calculated columns have
been copied into all the new rows that have been added to the sheet.
Error Codes
The following error codes may result from inaccurate input on the Assets and Transact sheets and will be displayed in the
Error Code columns on the appropriate sheet. The heading of the affected input column will also be highlighted in orange in
order to indicate that an error is present in the appropriate column:
E1 - this error code means that a duplicate asset number has been created on the Assets sheet. If you delete the row that
contains the duplicate asset number, the error is resolved.
E2 - this error code means that the asset category that needs to be selected in column E on the Assets sheet is blank or
does not exist. Select a valid asset category from the list box in order to resolve the error. Note that all the asset categories
that are included on the Set-up sheet are included in the list box.
E3 - this error code means that the asset number that needs to be selected in column C on the Transact sheet is blank or
does not exist. Select a valid asset number from the list box in order to resolve the error. Note that all the asset numbers that
are recorded on the Assets sheet are included in the list box.
E4 - this error code means that the transaction type that needs to be selected in column B on the Transact sheet is blank
or does not exist. Select a valid transaction type from the list box in order to resolve the error. Note that this error may also
be displayed in you attempt to record a transaction for an asset that has been disposed of previously. Once a disposal is
recorded for an asset (even if the asset has only been scrapped and not actually disposed of), any subsequent transactions
need to be recorded by using a new asset number.
E5 - this error code means that more than one acquisition transaction has been recorded for the same asset. An asset can
only be acquired once. If you therefore need to bring the asset back into the fixed asset register after perhaps recording a
disposal transaction, a new asset number must be used.
E6 - this error code means that an invalid transaction amount has been recorded for the selected transaction type. All
transaction amounts should be recorded as positive amounts and a nil transaction amount needs to be entered for all
disposal transactions.
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E7 - this error code means that an invalid lifetime has been recorded for the selected transaction type. All asset lifetimes
should be recorded as positive values and a nil value needs to be entered for all disposal transactions. Note that you can
also enter a nil value for acquisition or revaluation type transactions but this means that the asset will not be depreciated.
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E8 - this error code means that an invalid residual value has been recorded for the selected transaction type. All residual
values should be recorded as positive values and a nil residual value needs to be entered for all disposal transactions. Note
that the residual value of an asset can also not be greater than the transaction amount that is entered in column F.
E9 - this error code means that an invalid proceeds on disposal amount has been recorded for the selected transaction
type. All proceeds on disposal amounts should be recorded as positive values and you only need to record an amount in this
column if a disposal type transaction is recorded. Note that the proceeds on the disposal of an asset can never be less than
nil (even if a loss is made on the disposal of an asset) because the proceeds equal the amount that is received after selling
the asset. A nil value may however need to be entered if an asset is scrapped without any compensation being received.
E10 - this error code means that a revaluation or disposal type transaction has been recorded for the appropriate asset on
the Transact sheet before an acquisition transaction has been recorded. The first step after adding an asset number to the
Assets sheet should be to record an acquisition transaction for the asset on the Transact sheet even if the asset has been
donated to the business (use a transaction amount of nil).
E11 - this error code means that the tax code that needs to be selected in column F on the Assets sheet is blank or does
not exist. Select a valid tax code from the list box in order to resolve the error. Note that all the tax codes that are recorded
on the Set-up sheet are included in the list box.
Note: Input errors may result in inaccurate template calculations and it is therefore imperative that all errors are resolved
before reviewing the fixed asset register balances and processing any general ledger journal entries.
Calculation Methodology
In this section of the instructions, we'll cover the calculation methodology that is applied in order to compile a fixed asset
register with this template. We cover all the different types of transactions that are included in the template and we'll explain
the reasoning behind how each type of transaction is incorporated into the template calculations.
Additions
Fixed asset additions are included in the fixed asset register in the month of the acquisition and also depreciated from the
month of acquisition. All fixed asset additions need to be recorded as acquisition type transactions on the Transact sheet in
order to include the assets in the fixed asset register. Acquisitions are usually recorded in the primary accounting system by
allocating the addition to the appropriate fixed asset account and crediting the bank or accounts payable control account.
For the purpose of our automated journal report, fixed asset additions are allocated to the fixed asset cost account that is
specified for the appropriate fixed asset category on the Set-up sheet and credited against the Bank account.
Disposals
Fixed assets that are disposed of are removed from the fixed asset register in the month of the disposal. All disposals need
to be recorded as disposal type transactions on the Transact sheet. The gross carrying value of the asset is deducted from
the opening balance and the accumulated depreciation on the asset is deducted from the accumulated depreciation as at the
end of the month before the disposal.
Note: Assets that are disposed of are not depreciated in the month of the disposal. This means that no depreciation is
calculated for the month in which the asset is disposed of. This approach is followed in order to offset the calculation of
depreciation from the first month of acquisition.
The proceeds on the disposal of the asset are recorded on the Transact sheet when the disposal transaction is recorded.
The difference between this amount and the net carrying value of the asset (historical cost or gross carrying value less
accumulated depreciation) constitutes the profit or loss on the disposal of the asset.
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Note: If an asset is scrapped, the asset can be removed from the fixed asset register by recording a disposal type transaction
on the Transact sheet and entering a nil value in the Proceeds column (column I).
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If an asset has been revalued previously and a revaluation reserve still exists for the asset, the revaluation reserve is
released against the profit or loss account. This means that the net effect will be that the profit or loss on disposal is
calculated based on the historical cost of the asset and that no further adjustments are required in order to reflect the profit
or loss on disposal net of any revaluations that may have been made to the asset.
In terms of the automated journal report, the gross carrying value of the asset is credited against the cost account that is
specified for the particular fixed asset category on the Set-up sheet and debited against the profit or loss account that is also
specified on the Set-up sheet. The accumulated depreciation is debited against the accumulated depreciation account that is
specified on the Set-up sheet and credited against the profit or loss account.
The proceeds on disposal of the asset is debited against the bank account and credited against the profit or loss account. If
there is a revaluation reserve on the date of disposal, the balance of the revaluation reserve is debited against the
revaluation reserve account and credited against the profit or loss account.
Revaluations
The template facilitates recording an unlimited number of revaluations for an unlimited number of fixed assets. All fixed asset
revaluations need to be recorded on the Transact sheet by selecting the revaluation transaction type. Revaluations are
accounted for in the month in which the transaction date falls and are also depreciated based on the revalued amounts from
the transaction month.
When you revalue an asset, the previous cost (or gross carrying amount for assets that have been revalued previously) and
the accumulated depreciation on the asset up to the month before the revaluation are written off to either a revaluation
reserve account or an asset impairment account depending on whether a revaluation surplus or asset impairment results
from the revaluation. This means that immediately after the revaluation, the asset will be reflected at the revalued amount
with no accumulated depreciation.
If the revaluation amount is greater than the net carrying value (historical cost or gross carrying value less accumulated
depreciation), the revaluation results in a revaluation surplus which is allocated to a revaluation reserve account. If the sum
of the revaluation amount and any revaluation reserve which may still exist for the asset is less than the net carrying value,
the result of the revaluation is an asset impairment.
Note: All asset impairments are written off immediately to the income statement by allocating the impairment amount against
the profit or loss for the period.
Note: If the result of the revaluation transaction is a revaluation surplus but an asset impairment write-off has previously been
allocated to the income statement for the particular asset, the previous asset impairment is reversed by allocating a credit to
the income statement and the remainder of the revaluation surplus (if any) is allocated to the revaluation reserve account.
The revaluation reserve account and the asset impairment account for each fixed asset category needs to be specified on
the Set-up sheet. The revaluation reserve account should be a balance sheet account in the equity account group and the
asset impairment account should be an income statement account.
In terms of the automated journal report, the difference between the previous gross carrying value (or historical cost) and the
revaluation amount is adjusted against the asset cost account and the revaluation reserve account. The accumulated
depreciation balance as at the date of revaluation is debited against the accumulated depreciation account and credited
against the revaluation reserve account.
The net result of these two journal entries will be that the asset cost account is adjusted to the revaluation amount, the
accumulated depreciation is adjusted to a nil value and the revaluation surplus is credited to the revaluation reserve account
(if the revaluation amount is greater than the previous net carrying value of the asset).
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Note: Revaluation surpluses are calculated based on the net carrying value of an asset which in turn is calculated by
deducting the accumulated depreciation from the gross carrying value (or historical cost) of the asset in the "Assets at Cost"
section on the fixed asset register. The amounts that are calculated in the Revaluation columns may therefore appear a bit
confusing because the gross carrying value in the cost section may need to be reduced (shown as a negative amount) in
order to adjust the gross carrying value to the revaluation amount but the net result of the revaluation (sum of the
Revaluation columns in both the cost and accumulated depreciation sections) may still result in a revaluation surplus. This is
because the accumulated depreciation (which is always a credit balance) is also allocated to the revaluation reserve account
and also needs to be taken into account when reviewing the amounts in the Revaluation columns.
If the revaluation results in an asset impairment (which means that the revaluation amount is less than the net carrying value
of the asset), the accumulated depreciation as at the date of the revaluation is again debited against the appropriate
accumulated depreciation account and credited to the revaluation reserve account but an equal amount is credited against
the asset cost account and debited against the revaluation reserve account.
The net result of these two journal entries is that the asset cost account is adjusted to the net carrying value of the asset
because the accumulated depreciation is in effect written off against the asset cost account. A separate journal entry then
credits the asset cost account and debits the impairment write-off account that is specified for the appropriate asset category
on the Set-up sheet.
Note: If a revaluation on an asset therefore results in an asset impairment, you can expect to see equal negative values in
the Revaluation columns in both the cost and accumulated depreciation sections on the fixed asset register (which equals
the accumulated depreciation on the asset as at the date of revaluation) and the amount of the impairment write-off in the
Impairment column in the cost section of the fixed asset register.
Note: If a previous impairment on an asset is reversed as a result of a subsequent revaluation surplus, the impairment
reversal amount will be included in the Impairment column in the cost section of the fixed asset register as a positive amount.
Depreciation
All the depreciation calculations that form part of the fixed asset register which is compiled with this template are automated
and based on the transactions that are recorded on the Transact sheet. It is however important to note that the period for
which the depreciation calculations are performed is determined by the review date that is specified in cell E2 on the Assets
sheet. The date in this cell is the only user input that is required in order to update all the depreciation calculations.
All the depreciation calculations are split between depreciation based on the historical cost of an asset and depreciation
based on the revaluation of an asset. This is an important point to note because only the depreciation based on the historical
cost of an asset is allocated as an expense to the income statement. The depreciation based on the revaluation of an asset
is debited against the revaluation reserve that is created when a revaluation surplus results from the revaluation of an asset.
The revaluation reserve is therefore written off over the lifetime of the asset as part of the depreciation journals.
Note: The depreciation based on the revaluation of an asset will not necessarily contain a value immediately after the
revaluation transaction has been recorded. If the new gross carrying value of the asset is less than the historical cost of an
asset, depreciation on the revaluation will only come into effect once the historical cost of the asset has been fully
depreciated. If an asset has however been revalued at a value that is greater than the historical cost which means that the
new gross carrying value exceeds the historical cost of the asset, depreciation on the revaluation will be calculated from the
date of the revaluation transaction.
All depreciation calculations are based on the historical cost or gross carrying value (for assets that have been revalued) of
an asset less any residual value that is specified when recording the appropriate transaction and are calculated on a straight
line basis over the lifetime of the asset which is also specified when recording a transaction.
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Note: This template only accommodates depreciation on a straight line basis. If you therefore need to calculate depreciation
based on a reducing balance or other depreciation basis, the template will not be suitable for your requirements!
Note: When an asset is acquired, depreciation is calculated and written off from the month in which the addition falls. When
an asset is disposed of, depreciation is calculated up to the month before the date of the disposal. When an asset is
revalued, the effect of the revaluation is taken into account from the month in which the revaluation transaction falls.
In terms of the automated journal report, the first two journal entries relate to the depreciation on the historical cost of assets
and the depreciation based on the revaluation of assets. Just like the other journal entries, the depreciation journals are
based on the asset categories that are created on the Set-up sheet. Users are therefore able to specify a separate
depreciation account for each asset category.
Note: If you want to process depreciation journals on a monthly basis, make sure that you select the MTD option from the list
box in cell E2 on the Journals sheet. If you select the YTD option from this list box, all depreciation calculations will be based
on a year-to-date basis.
Tax Allowances
All the tax allowance and tax value calculations in this template are automated. All tax values are calculated based on the
historical cost of an asset and the appropriate tax allowances are calculated based on the difference between the historical
cost of assets and the residual values that are specified when recording transactions on the Transact sheet. The tax
allowance rates are determined based on the tax code that is linked to an asset on the Assets sheet and the annual tax rates
that are specified for the appropriate tax code on the Set-up sheet.
Note: No journals are processed as a result of tax values or tax allowance calculations. These calculations are included in
the template in order to include the tax values of all assets in the fixed asset register and to facilitate the calculation of
deferred tax assets and liabilities.
Deferred Taxation
Deferred tax asset and liability balances are calculated based on the difference between the tax values of assets and the net
carrying value of assets based only on the historical cost of the assets. Depreciation based on the revaluation of assets
should not be allocated to the income statement and therefore also have no effect on deferred tax calculations. All asset
revaluation transactions are therefore ignored for deferred tax purposes.
Note: If an asset is not depreciated, the asset will also not form part of the deferred tax calculations because the difference
between the tax and accounting treatment of the asset is permanent and not temporary as is required in terms of the
principles of deferred taxation.
The income tax rate that is specified in cell C9 on the Set-up sheet is used for all deferred taxation calculations. If this rate is
amended, all deferred tax calculations are updated automatically. A rate adjustment journal has however not been included in
the automated journals and we therefore recommend that users calculate and adjust deferred tax asset and liability balances
independently from the template calculations.
Note: The effect of the rate change can however be determined by saving a new version of the template before changing the
income tax rate, changing the rate and comparing the deferred tax balances between the new and old versions of the
template.
In terms of the automated journal report, the movements in all the deferred tax asset and liability balances for the appropriate
period are allocated to the deferred tax income statement and balance sheet accounts that are specified as part of the asset
category set-up on the Set-up sheet.
Page 29 of 59

Instructions
Asset Category Summary
The Category sheet contains a fixed asset register summary for all the asset categories that are created on the Set-up sheet.
Individual assets are linked to a fixed asset category by selecting a category in column E on the Assets sheet. No user input
is required on the Category sheet.
Note: Only the first 30 asset categories are included on the Category sheet by default but you can add additional asset
categories (if required) to the sheet by simply copying the formulas in the last row that contains data into the appropriate
number of additional rows.
Note: If you want to view the detailed fixed asset records that make up the totals on the Category sheet, you can apply a
filter to the Category column on the Assets sheet by clicking the selection arrow next to the column heading and selecting the
appropriate asset category. The totals above the column headings will equal the amounts that are reflected on the Category
sheet.
Note: The Category sheet is compiled based on the review date that is specified in cell E2 on the Assets sheet. If you
therefore want to amend the reporting period for which the asset category summary is compiled, simply enter a new review
date on the Assets sheet.
Asset Class Summary

The Class sheet contains a fixed asset register summary for all the asset classes that are created on the Set-up sheet.
Individual assets are linked to a fixed asset class by selecting an asset category in column E on the Assets sheet. Each
asset category is linked to a separate asset class by selecting the appropriate asset class in the asset category set-up on the
Set-up sheet. No user input is required on the Class sheet.
Note: The template accommodates a maximum of 30 asset classes on the Class sheet. This should be more than sufficient
for any business because the asset classes are used for financial statement reporting purposes.
Note: If fixed assets are reported in the financial statements based on the gross and net carrying amounts, some of the
columns on the Class sheet may need to be consolidated. For example, the opening & closing cost & accumulated
depreciation balances and the revaluation columns will need to be consolidated and included in a single line for the purpose
of compiling a property, plant & equipment note for financial statement purposes. We have not structured the layout of the
sheet on a carrying amount basis because the template also needs to accommodate the fixed assets of businesses that
report on a historical cost basis.
Note: If you want to view the detailed fixed asset records that make up the totals on the Class sheet, you can apply a filter to
the Class column on the Assets sheet by clicking the selection arrow next to the column heading and selecting the
appropriate asset class. The totals above the column headings will equal the amounts that are reflected on the Class sheet.
Note: The Class sheet is compiled based on the review date that is specified in cell E2 on the Assets sheet. If you therefore
want to amend the reporting period for which the asset class summary is compiled, simply enter a new review date on the
Assets sheet.
Fixed Asset Journals

The Journals sheet contains an automated report of the recommended journal entries that need to be processed in order to
account for all fixed asset transactions in a general ledger. The general ledger journal entries on this sheet are compiled on
an asset category basis because each asset category is linked to a general ledger account for each of the transaction types
that are included in the template.
Page 30 of 59

Instructions
Note: Only the first 30 asset categories are included on the Journals sheet by default but you can add additional asset
categories (if required) to the sheet by simply copying the formulas in the last row that contains data into the appropriate
number of additional rows.
Page 31 of 59

Instructions
Note: The Journals sheet is compiled based on the review date that is specified in cell E2 on the Assets sheet. If you
therefore want to amend the reporting period for which the automated journal report is compiled, simply enter a new review
date on the Assets sheet.
The general ledger journal entries on the Journal sheet can be compiled on a month-to-date (MTD) or a year-to-date (YTD)
basis by simply selecting the appropriate period from the list box in cell E2. All the journal entry amount calculations are
automatically updated.
Each general ledger journal entry consists of four columns which contains two sets of accounts and amounts. The account
numbers that are included on the Journal sheet are determined based on the general ledger accounts that are linked to each
asset category on the Set-up sheet. In terms of the journal entry amounts, a positive value refers to a debit entry and a
negative value refers to a credit entry.
There are 11 general ledger journal entries on the Journals sheet - the purpose of each of these journal entries can be
summarized as follows:
Depreciation on Historical Cost - this is the depreciation charges based on the historical cost of an asset which is typically
allocated to the income statement.
Depreciation on Revaluations - this is the depreciation charges based on the revaluation of an asset which is typically
allocated to the appropriate revaluation reserve account in order to offset (or reduce) revaluation surpluses that have been
created previously as a result of asset revaluations.
Additions - this journal records fixed asset additions in the general ledger. Note that in most accounting systems, additions
will be recorded through cashbook (bank) or trade creditors accounting systems.
Revaluations - Cost - this journal records the changes to the gross carrying value (or cost) of assets as a result of an asset
revaluation. Note that all the cost changes are allocated to the revaluation reserve account that is specified for the asset
category on the Set-up sheet.
Revaluations - Accumulated Depreciation - this journal records the changes to the accumulated depreciation of assets as a
result of an asset revaluation. Note that the accumulated depreciation of assets as at the date of the revaluation is allocated
to the revaluation reserve account that is specified for the asset category on the Set-up sheet.
Cost - Impairment - this journal writes off asset impairments to the income statement if the revaluation of an asset resulted
in an impairment (revaluation is less than the previous net carrying value of an asset).
Disposals - Proceeds - this journal records the proceeds on the disposal of an asset in the general ledger. Note that in
most accounting systems, the proceeds on disposal will be recorded through cashbook (bank) or trade debtors accounting
systems.
Disposals - Cost - this journal allocates the cost of a disposed asset to the appropriate profit or loss on disposal account
that is specified for the asset category on the Set-up sheet.
Disposals - Accumulated Depreciation - this journal allocates the accumulated depreciation of a disposed asset to the
appropriate profit or loss on disposal account that is specified for the asset category on the Set-up sheet.
Disposals - Release Revaluation Reserve - this journal allocates the balance of any remaining revaluation reserve of a
disposed asset to the appropriate profit or loss on disposal account that is specified for the asset category on the Set-up
sheet.
Deferred Taxation - this journal records the movement in deferred tax assets or liabilities for the period.
For more information on the calculation methodology that is applied in compiling the journal entries on the Journals sheet,
refer to the Calculation Methodology section of these instructions.
Note: If you want to analyse the values that have been included on the Journals sheet, we recommend that you refer to the
Category sheet or that you apply the Filter feature to the asset records on the Assets sheet in order to analyse the journal
amounts for a specific asset category.
Circular Reference Warning
Page 32 of 59

Instructions
The complex nature of the calculations that have been included in this template requires multiple calculation iterations in
order to complete the calculation cycle. This is only possible in Excel if the iterative calculation setting (which is part of the
default Excel options) has been enabled. We have enabled this setting for the template but unfortunately the setting may be
automatically overridden if a workbook which has this setting deactivated is active in the Excel application when the template
is opened.
Page 33 of 59

Instructions
If the iterative calculation setting is overridden when opening the template, the user will receive a circular references warning
and some of the fixed asset register calculations will not be updatable. This is nothing more than an inconvenience which
can be resolved by completing any of the following steps:
Activate the calculation iteration settings by selecting the main Tools menu, selecting the Options feature from the menu,
opening the Calculations tab and selecting the checkbox next to the "Iterations" label. You can retain the default settings for
the maximum iterations and maximum change settings. You may notice a "Calculate" message in the status bar at the
bottom of the Excel application window but this message will have no effect on the way in which the calculations are updated
in all the other open workbooks.
Close all open workbooks before opening this template. This will ensure that the iteration setting is activated automatically
and you therefore don't need to complete the manual process as per the previous point.
If the above steps prove to be too cumbersome for your liking, e-mail our Support function and request a macro enabled
version of the template to be sent to you. The macro enabled version only includes a single macro which automates the
activation and deactivation of the iteration calculation settings.
WARNING: When the iteration setting is activated, Excel will not identify and warn users of any circular references that
may be present in the affected workbooks. If circular references are present in a workbook, the absence of these warnings
may lead to inaccurate calculations in the affected workbook. We therefore recommend that you close all other open
workbooks before opening this template; that you do not save any other open workbooks after the iteration setting has been
enabled (or that you resave the workbooks after the iteration setting has been disabled) and that you disable the iteration
setting after using this template.
NOTE: The iteration calculation settings only affect the Excel 2003 version of this template. This setting does not need to
be activated in the Excel 2007 / 2010 version of the template which makes the latter version a lot less cumbersome to use.
NOTE: In some instances, creating a significant number of duplicate asset numbers may result in the template calculations
slowing down considerably. In the event that this problem is encountered, users need to remove all duplicate asset numbers
in order to restore the template calculations to the normal speed. If duplicate asset numbers exist, an error code will be
displayed in the Error Code column on the Assets sheet.
Template Settings
The functionality that has been included in this template uses data validation and named cell ranges in order to validate all
user input and to produce the reports that form part of this template. Most of the formulas that are used in this template are
based on named cell ranges that include the first 1,000 rows on the Assets and Transact sheets. When the number of
transactions that you've recorded on these sheets reaches this limit, you will therefore have to extend the default number of
rows in order to include all your entries in the template calculations.
The named cell ranges can be extended by accessing the main Insert menu, selecting Name, and selecting Define in order
to open the Define Name dialog box. The calculations that include the transactions on the Assets and Transact sheets are all
based on the "Records" named range. This named cell range includes a default value of 1,000 - you can therefore extend
the number of transactions that are included in the template calculations by simply entering a new value for this named range
and clicking the OK button.
The data validation features that are used to validate user input on the Assets and Transact sheets have been implemented
in the first 1,000 rows on these sheets. Before you reach this limit, you can simply copy one of the blank rows before row
1,000 and paste the cells in this row into the required number of additional rows. This will result in all the data validation
features being copied to the target cell range.
Help & Customization

If you experience any difficulty while using this template and you are not able to find the appropriate guidance in these
instructions, please e-mail us at support@excel-skills.com for assistance. This template has been designed with flexibility in
mind to ensure that it can be used in most business environments. If however you need an Excel based template that is
customized specifically for your business requirements, please e-mail our Support function and provide a brief explanation of
your requirements.
Page 34 of 59

Instructions
Page 35 of 59

Instructions
Copyright
This template remains the intellectual property of www.excel-skills.com and is protected by international copyright laws. Any
publication or distribution of this template outside the scope of the permitted use of the template is expressly prohibited. In
terms of the permitted use of this template, only the distribution of the template to persons within the same organisation as
the registered user or persons outside the organisation who can reasonably be expected to require access to the template as
a direct result of the use of the template by the registered user is allowed. Subsequent distribution of the template by parties
outside of the organisation is however expressly prohibited and represents an infringement of international copyright laws.
Page 36 of 59
Example (Pty) Ltd

Template Set-up
Business Details
Business Name
Example (Pty) Ltd
Year-End Month
February
Income Tax %
28.0%
On
On this
this sheet:
sheet:
The
The input
input cells
cells on
on this
this sheet
sheet enable
enable you
you to
to customize
customize the
the template
template for
for your
your
business.
business. You
You can
can enter
enter your
your business
business name,
name, select
select aa year
year end
end period,
period,
specify
specify an
an income
income tax
tax percentage,
percentage, maintain
maintain the
the default
default fixed
fixed asset
asset classes,
classes,
maintain
maintain the
the default
default fixed
fixed asset
asset categories
categories and
and maintain
maintain the
the default
default tax
tax
codes.
codes. A
A complete
complete list
list of
of user
user input
input error
error codes
codes are
are also
also included
included on
on this
this
sheet
sheet for
for information
information purposes.
purposes.
Asset Classes
Code
Description
LB
PM
Land & Buildings

Plant & Equipment
CE
OE
FF
Computer Equipment
Office Equipment
Furniture & Fixtures
MV
ZZ
Motor Vehicles
End of list
Asset Categories
Code
Class
Description
Cost
Acc Depr
Depr
Revalue
Impairment
Profit
Def Tax BS
Def Tax IS
LBU01
PPM01
LB
PM
Land & Buildings

Main Production Plant
BS-101
BS-102
BS-151
BS-152
IS-401
IS-402
BS-801
BS-801
IS-457
IS-457
IS-408
IS-408
BS-750
BS-750
IS-610
IS-610
PPS02
EQP01
EQS01
PM
PM
PM
Secondary Plant
Primary Equipment
Secondary Equipment
BS-103
BS-104
BS-105
BS-153
BS-154
BS-155
IS-403
IS-404
IS-405
BS-801
BS-801
BS-801
IS-457
IS-457
IS-457
IS-408
IS-408
IS-408
BS-750
BS-750
BS-750
IS-610
IS-610
IS-610
SMA01 PM
CHW01 CE
Small Assets
Computer Hardware
BS-106
BS-111
BS-156
BS-161
IS-406
IS-411
BS-801
BS-801
IS-457
IS-457
IS-408
IS-408
BS-750
BS-750
IS-610
IS-610
CSW01
OFE01
FFX01
MVH01
ZZ
Computer Software
Office Equipment
Motor Vehicles
BS-112
BS-121
BS-131
BS-142
BS-162
BS-171
BS-181
BS-192
IS-412
IS-421
IS-431
IS-442
BS-801
BS-801
BS-801
BS-801
IS-457
IS-457
IS-457
IS-457
IS-408
IS-408
IS-408
IS-408
BS-750
BS-750
BS-750
BS-750
IS-610
IS-610
IS-610
IS-610
Year 1 %
20.0%
50.0%
5.0%
100.0%
33.3%
50.0%
25.0%
16.7%
20.0%
0.0%
Year 2 %
20.0%
30.0%
5.0%
0.0%
33.3%
50.0%
25.0%
16.7%
20.0%
0.0%
Year 3 %
20.0%
20.0%
5.0%
0.0%
33.3%
0.0%
25.0%
16.7%
20.0%
0.0%
Year 4 %
20.0%
0.0%
5.0%
0.0%
0.0%
0.0%
25.0%
16.7%
20.0%
0.0%
Year 5 %
20.0%
0.0%
5.0%
0.0%
0.0%
0.0%
0.0%
16.7%
20.0%
0.0%
5Y Total
100.0%
100.0%
25.0%
100.0%
100.0%
100.0%
100.0%
83.3%
100.0%
0.0%
AF
1
0
1
1
1
1
1
1
1
1
CE
OE
FF
MV
End of list
Tax Codes
Code
App
A
Yes
B
No
C
Yes
D
Yes
E
Yes
F
Yes
G
Yes
H
Yes
I
Yes
J
Yes
ZZ
End of list
Description
Plant & Equipment - General
Plant & Equipment - Special
Buildings
Small Assets
Computer Equipment - Hardware
Computer Equipment - Software
Office Equipment
Motor Vehicles
No Tax Allowance
Input Error Codes

Code
Reason
E1
E2
E3
Duplicate asset number.

Asset category does not exist.
Asset number does not exist.
E4
E5
Transaction type is blank or invalid.

Duplicate asset additions recorded.
E6
E7
E8
Invalid transaction amount for the selected transaction type.

Invalid asset lifetime for the selected transaction type.
Invalid residual value for the selected transaction type.
E9
E10
Invalid proceeds from disposal of asset.

Asset acquisition not recorded.
E11
Tax Code does not exist.
Page 37 of 59
Example (Pty) Ltd

Asset Set-up
Review Date
Asset
Asset ID
Number
Number
LB-00001
99843
PP-00001
87978921
Description
Factory Land & Buildings
Aquino V40 X 1 (Melda control)
Asset
Type
Owned
Owned
PP-00002
PP-00003
87879827
98099812
Aquino LTC-10 x 1
V25 Machining centre x 1
PP-00004
PP-00005
89098801
90393132
PP-00006
PP-00007
90937839
13800981
2/28/2014
YTD From
YTD To
MTD From
MTD To
3/1/2013
2/28/2014
2/1/2014
2/28/2014
LB
PM
Acquisition
Date
7/20/2008
7/20/2008
Last Trn
Date
3/1/2013
3/1/2013
Current Trn
Date
3/1/2013
3/1/2013
LBU01
PPM01
Tax Code
J
B
Error
Code
-
Owned
Owned
PPM01
PPM01
B
B
PM
PM
7/20/2008
7/20/2008
3/1/2013
3/1/2013
3/1/2013
3/1/2013
7/20/2008
7/20/2008
3/1/2013
3/1/2013
Supertech Grinder Mod G30A-50 x1

Aquino V40 Cnc Mill
Owned
Owned
PPM01
PPM01
B
B
PM
PM
7/20/2008
7/20/2008
3/1/2013
3/1/2013
3/1/2013
3/1/2013
7/20/2008
7/20/2008
3/1/2013
3/1/2013
LTC-20B Cnc Turning Centre

Leaderway 450 M/centre
Owned
Owned
PPM01
PPM01
B
B
PM
PM
7/20/2008
7/20/2008
3/1/2013
3/1/2013
3/1/2013
3/1/2013
7/20/2008
7/20/2008
PM
PM
7/20/2008
7/20/2008
3/1/2013
3/1/2013
3/1/2013
3/1/2013
PM
PM
7/20/2008
7/20/2008
3/1/2013
2/12/2014
by
review
date
the
Only
PP-00012determined
13565135
Briquetting
Owned
PPM01
B
determined
by the
the
reviewPress
date that
that is
is specified
specified at
at the
the top
top of
of
the sheet.
sheet.
Only the
the columns
columns
yellow
headings
require
user
light
with65645278
yellow column
column
headings
require
user input
input -- the
the columns
columns
withPPM01
light blue
blue column
column
PP-00013 with
Starrag
-Triple Copy
Mill
Owned with
B
-
PM
PM
7/20/2008
9/10/2009
PM
PM
PM
Category
PP-00008
38838389
Leaderway V650 CNC
Owned
PPM01
B
On
On this
this sheet:
sheet:
PP-00009
13763761
Supertec Cnc
Angular Wheel
Grinder
Owned
PPM01
B
This
This sheet
sheet enables
enables users
users to
to create
create aa unique
unique asset
asset number
number for
for all
all fixed
fixed assets.
assets. User
User input
input
PP-00010is
31837864
Aquino
T7asset
CNC Machine
PPM01
B asset
to
an
identification
description,
asset
is limited
limited
to entering
entering
an
asset
identification number,
number, asset
assetOwned
description,
asset type,
type,
asset
PP-00011 category
19837364
Aquino
T7M
Owned
PPM01
B
and
tax
code.
The
period
for
which
the
fixed
asset
register
is
compiled
is
category and tax code. The period for which the fixed asset register is compiled is
headings
contain
formulas
that
should
fixed
that
headings
contain Churchill
formulas
that
should be
be copied
copied for
for all
all new
new
fixed assets
assets
that are
are added
added to
toPP-00014
98290098
- RH8
Shaver
Owned
PPM01
B
the sheet.
calculations
asset
are
sheet. All
All the
the
calculations that
that form
form part
part of
of the
the fixed
fixedOwned
asset register
register
are therefore
therefore
PP-00015 the64267464
Sandmill
PPM01
B
automated.
automated.
PP-00016
92849829
Collet Chuck
Owned
PPM01
B
-
Class
Last PY Trn Last PM Trn

Date
Date
7/20/2008
3/1/2013
7/20/2008
3/1/2013
Disposal
Date
-
Proceeds
on Disposal
-
Historical
Cost
1,500,000
120,000
Active
Lifetime
5.00
Active Res
Value
-
200,000
250,000
5.00
5.00
915,000
500,000
5.00
5.00
3/1/2013
3/1/2013
400,000
260,000
5.00
5.00
7/20/2008
7/20/2008
3/1/2013
3/1/2013
295,000
750,000
5.00
5.00
3/1/2013
2/12/2014
7/20/2008
7/20/2008
3/1/2013
3/1/2013
2/12/2014
422,200
660,450
5.00
-
3/1/2013
3/1/2013
3/1/2013
3/1/2013
7/20/2008
9/10/2009
3/1/2013
3/1/2013
354,600
12,500
5.00
5.00
3/17/2010
6/12/2011
8/15/2013
3/1/2013
3/1/2013
8/15/2013
3/1/2013
3/1/2013
8/15/2013
3/17/2010
6/12/2011
-
3/1/2013
3/1/2013
8/15/2013
70,000
15,000
3,420
5.00
5.00
5.00
150,000
PP-00017
PQ-00001
902942
783642
Toyota FG 1.8 Ton Forklift

Hydrovane 170 Air Compressor
Leased
Owned
PPM01
EQP01
B
A
PM
PM
1/20/2014
7/20/2008
1/20/2014
3/1/2013
1/20/2014
3/1/2013
7/20/2008
1/20/2014
3/1/2013
65,000
15,000
5.00
5.00
PQ-00002
PQ-00003
998239
367627
Kraft Vertical Bandsaw

Surface Grinder
Owned
Owned
EQP01
EQP01
A
A
PM
PM
7/20/2008
7/20/2008
3/1/2013
3/1/2013
3/1/2013
3/1/2013
7/20/2008
7/20/2008
3/1/2013
3/1/2013
1,500
42,200
5.00
5.00
PQ-00004
PQ-00005
636489
226563
IM4 Engraver
Yun Shuen 4Hkv Std Milling Machine
Owned
Owned
EQP01
EQP01
A
A
PM
PM
7/20/2008
7/20/2008
3/1/2013
3/1/2013
3/1/2013
3/1/2013
7/20/2008
7/20/2008
3/1/2013
3/1/2013
36,900
49,950
5.00
5.00
PQ-00006
PQ-00007
287484
878347
37KV Compressor
Pollard 8 Spindle
Owned
Owned
EQP01
EQP01
A
A
PM
PM
7/20/2008
10/12/2009
3/1/2013
3/1/2013
3/1/2013
3/1/2013
7/20/2008
10/12/2009
3/1/2013
3/1/2013
113,130
6,890
5.00
5.00
PQ-00008
PQ-00009
2-09847
187381
Centre Bore
IM4 Engraver
Owned
Owned
EQP01
EQP01
A
A
PM
PM
11/23/2010
2/20/2011
3/1/2013
3/1/2013
3/1/2013
3/1/2013
11/23/2010
2/20/2011
3/1/2013
3/1/2013
19,100
36,900
5.00
5.00
PQ-00010
PQ-00011
535624
892946
RH8 Hobbing Machine (ex CME)

ST Drill Sharp Slib8n 4-30
Owned
Owned
EQP01
EQP01
A
A
PM
PM
8/15/2011
12/20/2013
3/1/2013
12/20/2013
3/1/2013
12/20/2013
8/15/2011
-
3/1/2013
12/20/2013
40,000
18,999
5.00
5.00
FF-00001
FF-00002
FF-01
FF-02
Office Chairs (5)

Office Desks (5)
Owned
Owned
FFX01
FFX01
H
H
FF
FF
7/20/2008
7/20/2008
3/1/2013
3/1/2013
3/1/2013
3/1/2013
7/20/2008
7/20/2008
3/1/2013
3/1/2013
3,600
12,400
6.00
6.00
FF-00003
CH-00001
FF-03
CH-01
Air conditioner Panasonic

Dell Desktops (5)
Owned
Owned
FFX01
CHW01
H
E
FF
CE
7/20/2008
7/20/2008
3/1/2013
3/1/2013
3/1/2013
3/1/2013
7/20/2008
7/20/2008
3/1/2013
3/1/2013
5,100
8,200
6.00
3.00
CH-00002
CH-00003
OE-00001
CH-02
CH-03
OE-01
Dell Laptop
HP Laser Printer
Nashua Copier
Owned
Owned
Owned
CHW01
CHW01
OFE01
E
E
G
CE
CE
OE
7/20/2008
7/20/2008
7/20/2008
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
7/20/2008
7/20/2008
7/20/2008
3/1/2013
3/1/2013
3/1/2013
6,600
2,100
3,400
3.00
3.00
4.00
OE-00002
CS-00001
OE-02
CS-01
Nashua Copier
Microsoft Office 2010
Owned
Owned
OFE01
CSW01
G
F
OE
CE
5/30/2011
8/2/2008
3/1/2013
3/1/2013
3/1/2013
3/1/2013
5/30/2011
8/2/2008
3/1/2013
3/1/2013
5,150
12,800
4.00
2.00
MV-00001
MV-00002
34543552
872837829
Colt Rodeo 3.0(1)

Toyota Hilux 3.0
Leased
Leased
MVH01
MVH01
I
I
MV
MV
7/20/2008
6/20/2013
5/30/2013
6/20/2013
5/30/2013
6/20/2013
7/20/2008
-
5/30/2013
6/20/2013
5/30/2013
-
252,200
288,500
5.00
Page 38 of 59
41,000
-
5,000.00
-
22,000.00
Example (Pty) Ltd

Asset Set-up
Review Date
7,397,870
Asset
Asset ID
Number
Number
LB-00001
99843
PP-00001
87978921
Description
PP-00002
PP-00003
87879827
98099812
Aquino LTC-10 x 1
200,000
250,000
0.0%
0.0%
PP-00004
PP-00005
89098801
90393132

Aquino V40 Cnc Mill
915,000
500,000
PP-00006
PP-00007
90937839
13800981

400,000
260,000
Elapsed
Months CY
68.00
68.00
Elapsed
Months PM
67.00
67.00
Opening
Balance
1,500,000
120,000
56.00
56.00
68.00
68.00
67.00
67.00
0.0%
0.0%
56.00
56.00
68.00
68.00
0.0%
0.0%
56.00
56.00
PP-00008
38838389
Leaderway V650 CNC
295,000
0.0%
56.00
On
On this
this sheet:
sheet:
PP-00009
13763761
Supertec Cnc
Angular Wheel
Grinder
750,000 assets.
0.0%
56.00
This
This sheet
sheet enables
enables users
users to
to create
create aa unique
unique asset
asset number
number for
for all
all fixed
fixed assets. User
User input
input
PP-00010is
31837864
Aquino
T7asset
CNC Machine
422,200 asset
0.0% type,
56.00
to
an
identification
is limited
limited
to entering
entering
an
asset
number, asset
asset description,
description,
asset
type, asset
asset
PP-00011 category
19837364
Aquino
T7M The
and
register
compiled
category
and tax
tax code.
code.
The period
period for
for which
which the
the fixed
fixed asset
asset660,450
register is
is50.0%
compiled is
is 56.00

Current Tax
Elapsed
%
Months PY
1,500,000
0.0%
56.00
120,000
0.0%
56.00
Tax Cost
by
review
date
sheet.
the
PP-00012determined
13565135
Briquetting
354,600
0.0%
56.00
determined
by the
the
reviewPress
date that
that is
is specified
specified at
at the
the top
top of
of the
the
sheet. Only
Only
the columns
columns
yellow
headings
require
user
with
blue
with65645278
yellow column
column
headings
require
user input
input -- the
the columns
columns12,500
with light
light0.0%
blue column
column42.00
PP-00013 with
Starrag
-Triple Copy
Mill
headings
contain
formulas
that
should
assets
to
headings
contain Churchill
formulas
that
should be
be copied
copied for
for all
all new
new fixed
fixed
assets that
that
are added
added36.00
to
PP-00014
98290098
- RH8
Shaver
70,000
0.0%are
the sheet.
calculations
register
are
sheet. All
All the
the
calculations that
that form
form part
part of
of the
the fixed
fixed asset
asset
register20.0%
are therefore
therefore21.00
PP-00015 the64267464
Sandmill
15,000
automated.
automated.
PP-00016
92849829
Collet Chuck
3,420
50.0%
-
375,919
Additions
(4,076,950)
(235,000)
Assets at Cost
Revaluations
Disposals
(200,000)
Impairment
Closing
Balance
1,300,000
40,000
(80,000)
200,000
250,000
(140,000)
(175,000)
60,000
75,000
67.00
67.00
915,000
500,000
(675,000)
(358,000)
240,000
142,000
68.00
68.00
67.00
67.00
400,000
260,000
(270,000)
(185,000)
130,000
75,000
68.00
68.00
67.00
67.00
295,000
750,000
(205,000)
(520,000)
90,000
230,000
68.00
-
67.00
67.00
422,200
660,450
(302,200)
(470,450)
120,000
-
68.00
54.00
67.00
53.00
354,600
12,500
(254,130)
(2,500)
100,470
10,000
48.00
33.00
7.00
47.00
32.00
6.00
70,000
15,000
-
3,420
(20,000)
5,000
-
50,000
20,000
3,420
65,000
-
(10,000)
65,000
5,000
(190,000)
(200,000)
-
3,261,839
PP-00017
PQ-00001
902942
783642

65,000
15,000
50.0%
20.0%
56.00
2.00
68.00
1.00
67.00
15,000
PQ-00002
PQ-00003
998239
367627

Surface Grinder
1,500
42,200
20.0%
20.0%
56.00
56.00
68.00
68.00
67.00
67.00
1,500
42,200
1,500
(27,700)
3,000
14,500
PQ-00004
PQ-00005
636489
226563
IM4 Engraver
36,900
49,950
20.0%
20.0%
56.00
56.00
68.00
68.00
67.00
67.00
36,900
49,950
(26,445)
(34,950)
10,455
15,000
PQ-00006
PQ-00007
287484
878347
37KV Compressor
Pollard 8 Spindle
113,130
6,890
20.0%
20.0%
56.00
41.00
68.00
53.00
67.00
52.00
113,130
6,890
(80,630)
110
32,500
7,000
PQ-00008
PQ-00009
2-09847
187381
Centre Bore
IM4 Engraver
19,100
36,900
20.0%
20.0%
28.00
25.00
40.00
37.00
39.00
36.00
19,100
36,900
(4,775)
(7,380)
14,325
29,520
PQ-00010
PQ-00011
535624
892946

40,000
18,999
20.0%
20.0%
19.00
-
31.00
3.00
30.00
2.00
40,000
-
40,000
18,999
FF-00001
FF-00002
FF-01
FF-02
Office Chairs (5)

Office Desks (5)
3,600
12,400
16.7%
16.7%
56.00
56.00
68.00
68.00
67.00
67.00
3,600
12,400
(2,150)
(7,400)
1,450
5,000
FF-00003
CH-00001
FF-03
CH-01

Dell Desktops (5)
5,100
8,200
16.7%
0.0%
56.00
56.00
68.00
68.00
67.00
67.00
5,100
8,200
(2,100)
(6,700)
3,000
1,500
CH-00002
CH-00003
OE-00001
CH-02
CH-03
OE-01
Dell Laptop
HP Laser Printer
Nashua Copier
6,600
2,100
3,400
0.0%
0.0%
0.0%
56.00
56.00
56.00
68.00
68.00
68.00
67.00
67.00
67.00
6,600
2,100
3,400
(4,800)
1,900
(2,200)
1,800
4,000
1,200
OE-00002
CS-00001
OE-02
CS-01
Nashua Copier
5,150
12,800
25.0%
0.0%
22.00
55.00
34.00
67.00
33.00
66.00
5,150
12,800
850
(4,600)
6,000
8,200
MV-00001
MV-00002
34543552
872837829
Colt Rodeo 3.0(1)

Toyota Hilux 3.0
252,200
288,500
20.0%
20.0%
56.00
-
9.00
8.00
252,200
-
288,500
Page 39 of 59
18,999
288,500
(207,200)
-
(45,000)
-
Example (Pty) Ltd

Asset Set-up
Review Date
5,397,789
391,165
Asset
Asset ID
Number
Number
LB-00001
99843
PP-00001
87978921
Description
112,000
Depreciation Cost
8,000
PP-00002
PP-00003
87879827
98099812
Aquino LTC-10 x 1
186,667
233,333
PP-00004
PP-00005
89098801
90393132

Aquino V40 Cnc Mill
PP-00006
PP-00007
90937839
13800981

Opening
Balance
8,655
399,820
(5,397,789)
Accumulated Depreciation
Depreciation - Depreciation Revaluations
Revaluation
Total
(35,833)
363,986
2,897,853
Closing
Balance
Disposals
Closing
Carrying Value
1,300,000
8,000
32,000
Opening
Balance
8,000
(112,000)
12,000
15,000
12,000
15,000
(186,667)
(233,333)
12,000
15,000
48,000
60,000
46,667
58,333
854,000
466,667
48,000
28,400
48,000
28,400
(854,000)
(466,667)
48,000
28,400
192,000
113,600
179,000
108,667
373,333
242,667
26,000
15,000
26,000
15,000
(373,333)
(242,667)
26,000
15,000
104,000
60,000
103,333
57,667
18,000
46,000
(275,333)
(700,000)
18,000
46,000
72,000
184,000
70,333
180,000
24,000
34,833
(394,053)
(616,420)
24,000
-
96,000
-
91,853
-
20,094
2,000
(330,960)
(8,750)
20,094
2,000
80,376
8,000
76,830
6,250
10,000
4,000
399
(42,000)
(5,250)
-
10,000
4,000
399
40,000
16,000
3,021
22,000
10,250
-
PP-00008
38838389
Leaderway V650 CNC
275,333
18,000
On
On this
this sheet:
sheet:
PP-00009
13763761
Supertec Cnc
Angular Wheel
Grinder
700,000 assets. User
46,000
This
This sheet
sheet enables
enables users
users to
to create
create aa unique
unique asset
asset number
number for
for all
all fixed
fixed assets. User input
input
PP-00010is
31837864
Aquino
T7asset
CNC Machine
394,053 asset
24,000
to
an
identification
asset
is limited
limited
to entering
entering
an
asset
number, asset
asset description,
description,
asset type,
type,
asset
PP-00011 category
19837364
Aquino
T7M
616,420
34,833
and
tax
code.
The
period
for
which
the
fixed
asset
register
is
compiled
is
by
review
date
sheet.
columns
PP-00012determined
13565135
Briquetting
determined
by the
the
reviewPress
date that
that is
is specified
specified at
at the
the top
top of
of the
the330,960
sheet. Only
Only the
the20,094
columns
yellow
headings
require
user
with65645278
yellow column
column
headings
require
user input
input -- the
the columns
columns with
with
light blue
blue column
column
PP-00013 with
Starrag
-Triple Copy
Mill
8,750light
2,000
headings
contain
formulas
that
should
assets
added
headings
contain Churchill
formulas
that
should be
be copied
copied for
for all
all new
new fixed
fixed42,000
assets that
that are
are
added to
to
PP-00014
98290098
- RH8
Shaver
10,000
the sheet.
calculations
are
sheet. All
All the
the
calculations that
that form
form part
part of
of the
the fixed
fixed asset
asset register
register
are therefore
therefore
PP-00015 the64267464
Sandmill
5,250
3,000
automated.
automated.
PP-00016
92849829
Collet Chuck
399
1,000
-
(34,833)
1,160,683
(8,655)
Revaluation Reserve
Revaluation
Depreciation Surplus
Revaluation
32,000
-
(1,000)
-
PP-00017
PQ-00001
902942
783642

14,000
2,000
1,000
2,000
1,000
(14,000)
2,000
1,000
63,000
4,000
4,000
PQ-00002
PQ-00003
998239
367627

Surface Grinder
1,400
39,387
100
2,813
500
87
600
2,900
(1,400)
(39,387)
600
2,900
2,400
11,600
2,900
11,687
(500)
(87)
PQ-00004
PQ-00005
636489
226563
IM4 Engraver
34,440
46,620
2,091
3,000
2,091
3,000
(34,440)
(46,620)
2,091
3,000
8,364
12,000
7,995
11,670
PQ-00006
PQ-00007
287484
878347
37KV Compressor
Pollard 8 Spindle
105,588
4,708
6,500
1,378
22
6,500
1,400
(105,588)
(4,708)
6,500
1,400
26,000
5,600
24,958
4,818
(22)
PQ-00008
PQ-00009
2-09847
187381
Centre Bore
IM4 Engraver
8,913
15,375
2,865
5,904
2,865
5,904
(8,913)
(15,375)
2,865
5,904
11,460
23,616
4,138
7,995
PQ-00010
PQ-00011
535624
892946

12,667
-
8,000
950
8,000
950
(12,667)
-
8,000
950
32,000
18,049
12,667
-
FF-00001
FF-00002
FF-01
FF-02
Office Chairs (5)

Office Desks (5)
2,800
9,644
242
833
242
833
(2,800)
(9,644)
242
833
1,208
4,167
650
2,244
FF-00003
CH-00001
FF-03
CH-01

Dell Desktops (5)
3,967
8,200
500
-
500
500
500
(3,967)
(8,200)
500
500
2,500
1,000
1,867
1,500
(500)
CH-00002
CH-00003
OE-00001
CH-02
CH-03
OE-01
Dell Laptop
HP Laser Printer
Nashua Copier
6,600
2,100
3,400
600
1,333
300
600
1,333
300
(6,600)
(2,100)
(3,400)
600
1,333
300
1,200
2,667
900
1,800
4,000
1,200
(600)
(1,333)
(300)
OE-00002
CS-00001
OE-02
CS-01
Nashua Copier
213
4,100
1,500
4,100
(2,360)
(12,800)
1,500
4,100
4,500
4,100
3,210
8,200
(213)
(4,100)
MV-00001
MV-00002
34543552
872837829
Colt Rodeo 3.0(1)

Toyota Hilux 3.0
1,000
39,975
(221,387)
-
39,975
248,525
2,360
12,800
1,288
-
221,387
-
1,000
39,975
Page 40 of 59
(1,000)
-
Example (Pty) Ltd

Asset Set-up
Review Date
1,152,028
Asset
Asset ID
Number
Number
LB-00001
99843
PP-00001
87978921
Revaluation Reserve
Description
32,000
PP-00002
PP-00003
87879827
98099812
Aquino LTC-10 x 1
46,667
58,333
PP-00004
PP-00005
89098801
90393132

Aquino V40 Cnc Mill
179,000
108,667
PP-00006
PP-00007
90937839
13800981

103,333
57,667
Closing
Balance
PP-00008
38838389
Leaderway V650 CNC
70,333
On
On this
this sheet:
sheet:
PP-00009
13763761
Supertec Cnc
Angular Wheel
Grinder
180,000 assets. User input
This
This sheet
sheet enables
enables users
users to
to create
create aa unique
unique asset
asset number
number for
for all
all fixed
fixed assets. User input
PP-00010is
31837864
Aquino
T7asset
CNC Machine
91,853 asset
to
an
identification
is limited
limited
to entering
entering
an
asset
number, asset
asset description,
description,
asset type,
type, asset
asset
PP-00011 category
19837364
Aquino
T7M
- is
and
tax
code.
The
period
for
which
the
fixed
asset
register
category and tax code. The period for which the fixed asset register
is compiled
compiled is
is
by
review
date
PP-00012determined
13565135
Briquetting
76,830 Only
determined
by the
the
reviewPress
date that
that is
is specified
specified at
at the
the top
top of
of the
the sheet.
sheet.
Only the
the columns
columns
yellow
headings
require
user
with65645278
yellow column
column
headings
require
user input
input -- the
the columns
columns with
with
light blue
blue column
column
PP-00013 with
Starrag
-Triple Copy
Mill
6,250light
headings
contain
formulas
that
should
assets
headings
contain Churchill
formulas
that
should be
be copied
copied for
for all
all new
new fixed
fixed22,000
assets that
that are
are added
added to
to
PP-00014
98290098
- RH8
Shaver
the sheet.
calculations
are
sheet. All
All the
the
calculations that
that form
form part
part of
of the
the fixed
fixed asset
asset register
register
are therefore
therefore
PP-00015 the64267464
Sandmill
9,250
automated.
automated.
PP-00016
92849829
Collet Chuck
PP-00017
PQ-00001
902942
783642

4,000
PQ-00002
PQ-00003
998239
367627

Surface Grinder
2,400
11,600
PQ-00004
PQ-00005
636489
226563
IM4 Engraver
7,995
11,670
PQ-00006
PQ-00007
287484
878347
37KV Compressor
Pollard 8 Spindle
24,958
4,796
PQ-00008
PQ-00009
2-09847
187381
Centre Bore
IM4 Engraver
PQ-00010
PQ-00011
535624
892946

FF-00001
FF-00002
FF-01
FF-02
Office Chairs (5)

Office Desks (5)
650
2,244
FF-00003
CH-00001
FF-03
CH-01

Dell Desktops (5)
1,867
1,000
CH-00002
CH-00003
OE-00001
CH-02
CH-03
OE-01
Dell Laptop
HP Laser Printer
Nashua Copier
1,200
2,667
900
OE-00002
CS-00001
OE-02
CS-01
Nashua Copier
2,998
4,100
MV-00001
MV-00002
34543552
872837829
Colt Rodeo 3.0(1)

Toyota Hilux 3.0
4,138
7,995
12,667
-
Page 41 of 59
Example (Pty) Ltd

Asset Set-up
Review Date
(200,000)
151,990
Impairment
Write-Offs
(200,000)
-
Profit / (Loss)
on Disposal
-
Asset
Asset ID
Number
Number
LB-00001
99843
PP-00001
87978921
Description
PP-00002
PP-00003
87879827
98099812
Aquino LTC-10 x 1
PP-00004
PP-00005
89098801
90393132

Aquino V40 Cnc Mill
PP-00006
PP-00007
90937839
13800981


31,728
809
Current Month Depreciation
Cost
Revaluation
32,537
Total
2,000,081
(254,256)
1,745,825
Carrying Value at Historical Cost
Opening
YTD
Closing
Balance
Movement
Balance
1,500,000
(200,000)
1,300,000
8,000
(8,000)
-
(40,925)
MTD
Movement
667
667
1,000
1,250
1,000
1,250
13,333
16,667
(12,000)
(15,000)
1,333
1,667
(1,000)
(1,250)
4,000
2,367
4,000
2,367
61,000
33,333
(48,000)
(28,400)
13,000
4,933
(4,000)
(2,367)
2,167
1,250
2,167
1,250
26,667
17,333
(26,000)
(15,000)
667
2,333
(2,167)
(1,250)
1,500
3,833
1,500
3,833
19,667
50,000
(18,000)
(46,000)
1,667
4,000
(1,500)
(3,833)
2,000
-
2,000
-
28,147
44,030
(24,000)
(44,030)
4,147
-
(2,000)
(9,197)
1,675
167
1,675
167
23,640
3,750
(20,094)
(2,000)
3,546
1,750
(1,675)
(167)
833
333
57
28,000
9,750
-
(10,000)
(3,000)
3,021
18,000
6,750
3,021
(833)
(250)
(57)
1,000
83
1,000
63,000
(1,000)
63,000
-
(1,000)
(83)
PP-00008
38838389
Leaderway V650 CNC
On
On this
this sheet:
sheet:
PP-00009
13763761
Supertec Cnc
Angular Wheel
Grinder
This
This sheet
sheet enables
enables users
users to
to create
create aa unique
unique asset
asset number
number for
for all
all fixed
fixed assets.
assets. User
User input
input
PP-00010is
31837864
Aquino
T7asset
CNC Machine
- asset
to
an
identification
is limited
limited
to entering
entering
an
asset
number, asset
asset description,
description,
asset type,
type,-asset
asset
PP-00011 category
19837364
Aquino
T7M
140,803
and
tax
code.
The
period
for
which
the
fixed
asset
register
is
compiled
is
by
review
date
PP-00012determined
13565135
Briquetting
- Only
determined
by the
the
reviewPress
date that
that is
is specified
specified at
at the
the top
top of
of the
the sheet.
sheet.
Only the
the columns
columns
yellow
headings
require
user
with65645278
yellow column
column
headings
require
user input
input -- the
the columns
columns with
with- light
light blue
blue column
column
PP-00013 with
Starrag
-Triple Copy
Mill
-
headings
contain
formulas
that
should
that
to
headings
contain Churchill
formulas
that
should be
be copied
copied for
for all
all new
new fixed
fixed assets
assets
that are
are added
added
to
PP-00014
98290098
- RH8
Shaver
the sheet.
calculations
are
sheet. All
All the
the
calculations that
that form
form part
part of
of the
the fixed
fixed asset
asset register
register
are therefore
therefore
PP-00015 the64267464
Sandmill
automated.
automated.
PP-00016
92849829
Collet Chuck
-
833
250
57
83
-
PP-00017
PQ-00001
902942
783642

1,000
83
PQ-00002
PQ-00003
998239
367627

Surface Grinder
155
50
87
50
242
100
2,813
(100)
(2,813)
###
(155)
PQ-00004
PQ-00005
636489
226563
IM4 Engraver
174
250
174
250
2,460
3,330
(2,091)
(3,000)
369
330
(174)
(250)
PQ-00006
PQ-00007
287484
878347
37KV Compressor
Pollard 8 Spindle
542
115
542
117
7,542
2,182
(6,500)
(1,378)
1,042
804
(542)
(115)
PQ-00008
PQ-00009
2-09847
187381
Centre Bore
IM4 Engraver
239
492
239
492
10,187
21,525
(2,865)
(5,904)
7,322
15,621
(239)
(492)
PQ-00010
PQ-00011
535624
892946

667
317
667
317
27,333
-
(8,000)
18,049
19,333
18,049
(667)
(317)
FF-00001
FF-00002
FF-01
FF-02
Office Chairs (5)

Office Desks (5)
20
69
20
69
800
2,756
(242)
(833)
558
1,922
(20)
(69)
FF-00003
CH-00001
FF-03
CH-01

Dell Desktops (5)
42
-
42
42
42
1,133
-
(500)
###
633
-
(42)
###
CH-00002
CH-00003
OE-00001
CH-02
CH-03
OE-01
Dell Laptop
HP Laser Printer
Nashua Copier
50
111
25
50
111
25
###
###
###
OE-00002
CS-00001
OE-02
CS-01
Nashua Copier
107
-
18
342
125
342
2,790
-
(1,288)
###
1,502
-
(107)
###
MV-00001
MV-00002
34543552
872837829
Colt Rodeo 3.0(1)

Toyota Hilux 3.0
4,442
30,813
-
(30,813)
248,525
248,525
###
(4,442)
11,187
-
4,442
(667)
Page 42 of 59
###
###
###
Example (Pty) Ltd

Asset Set-up
Review Date
1,619,764
226,843
1,846,607
Tax Values
YTD
Closing
Movement
Balance
1,500,000
###
-
Asset
Asset ID
Number
Number
LB-00001
99843
PP-00001
87978921
Description
PP-00002
PP-00003
87879827
98099812
Aquino LTC-10 x 1
###
###
PP-00004
PP-00005
89098801
90393132

Aquino V40 Cnc Mill
PP-00006
PP-00007
90937839
13800981


Opening
Balance
1,500,000
-
(6,873)
MTD
Movement
106,489
Opening
Balance
(78,708)
27,781
Deferred Taxation
YTD
Closing
Movement
Balance
###
(2,240)
-
(9,534)
MTD
Movement
###
(187)
###
2,240
###
###
3,733
4,667
(3,360)
(4,200)
373
467
(280)
(350)
###
###
###
###
17,080
9,333
(13,440)
(7,952)
3,640
1,381
(1,120)
(663)
###
###
###
###
7,467
4,853
(7,280)
(4,200)
187
653
(607)
(350)
###
###
5,507
14,000
(5,040)
(12,880)
467
1,120
(420)
(1,073)
###
###
7,881
12,328
(6,720)
(12,328)
1,161
-
(560)
(2,575)
###
###
6,619
1,050
(5,626)
(560)
993
490
(469)
(47)
1,710
###
###
-
7,840
1,890
-
(2,800)
367
5,040
1,890
367
(233)
(70)
(16)
35,000
-
###
7,840
###
7,840
-
(280)
(23)
PP-00008
38838389
Leaderway V650 CNC
###
On
On this
this sheet:
sheet:
PP-00009
13763761
Supertec Cnc
Angular Wheel
Grinder
###
This
This sheet
sheet enables
enables users
users to
to create
create aa unique
unique asset
asset number
number for
for all
all fixed
fixed assets.
assets. User
User input
input
PP-00010is
31837864
Aquino
T7asset
CNC Machine
- asset
###
to
an
identification
asset
is limited
limited
to entering
entering
an
asset
number, asset
asset description,
description,
asset type,
type,
asset
PP-00011 category
19837364
Aquino
T7M
###
and
tax
code.
The
period
for
which
the
fixed
asset
register
is
compiled
is
by
review
date
PP-00012determined
13565135
Briquetting
- Only
###
determined
by the
the
reviewPress
date that
that is
is specified
specified at
at the
the top
top of
of the
the sheet.
sheet.
Only the
the columns
columns
yellow
headings
require
user
with65645278
yellow column
column
headings
require
user input
input -- the
the columns
columns with
with- light
light blue
blue column
column
PP-00013 with
Starrag
-Triple Copy
Mill
###
headings
contain
formulas
that
should
that
headings
contain Churchill
formulas
that
should be
be copied
copied for
for all
all new
new fixed
fixed assets
assets
that are
are added
added to
to
PP-00014
98290098
- RH8
Shaver
###
the sheet.
calculations
are
sheet. All
All the
the
calculations that
that form
form part
part of
of the
the fixed
fixed asset
asset register
register
are therefore
therefore
PP-00015 the64267464
Sandmill
3,000
(3,000)
automated.
automated.
PP-00016
92849829
Collet Chuck
1,710
PP-00017
PQ-00001
902942
783642

1,000
35,000
(1,000)
PQ-00002
PQ-00003
998239
367627

Surface Grinder
100
2,813
(100)
(2,813)
###
###
###
###
###
(43)
PQ-00004
PQ-00005
636489
226563
IM4 Engraver
2,460
3,330
(2,460)
(3,330)
###
###
103
92
103
92
(49)
(70)
PQ-00006
PQ-00007
287484
878347
37KV Compressor
Pollard 8 Spindle
7,542
2,182
(7,542)
(1,378)
804
###
(115)
292
###
292
-
(152)
###
PQ-00008
PQ-00009
2-09847
187381
Centre Bore
IM4 Engraver
10,187
21,525
(3,820)
(7,380)
6,367
14,145
(318)
(615)
267
413
267
413
22
34
PQ-00010
PQ-00011
535624
892946

27,333
-
(8,000)
18,049
19,333
18,049
(667)
(317)
###
###
###
###
FF-00001
FF-00002
FF-01
FF-02
Office Chairs (5)

Office Desks (5)
800
2,756
(600)
(2,067)
200
689
(50)
(172)
100
345
100
345
8
29
FF-00003
CH-00001
FF-03
CH-01

Dell Desktops (5)
1,133
-
(850)
###
283
-
(71)
###
98
###
98
-
8
###
CH-00002
CH-00003
OE-00001
CH-02
CH-03
OE-01
Dell Laptop
HP Laser Printer
Nashua Copier
###
###
###
###
###
###
###
###
###
OE-00002
CS-00001
OE-02
CS-01
Nashua Copier
MV-00001
MV-00002
34543552
872837829
Colt Rodeo 3.0(1)

Toyota Hilux 3.0
###
###
###
2,790
-
(1,288)
###
1,502
-
(107)
###
###
###
###
###
30,813
-
(30,813)
248,525
248,525
###
(4,442)
###
###
###
###
Page 43 of 59
Example (Pty) Ltd

Asset Transactions
Transaction Transaction
Date
Type
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
8/2/2008
ACQ
9/10/2009
ACQ
10/12/2009
ACQ
3/17/2010
ACQ
11/23/2010
ACQ
2/20/2011
ACQ
5/30/2011
ACQ
6/12/2011
ACQ
8/15/2011
ACQ
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
Asset
Number
CH-00001
CH-00002
CH-00003
FF-00001
FF-00002
FF-00003
LB-00001
MV-00001
OE-00001
PP-00001
PP-00002
PP-00003
PP-00004
PP-00005
PP-00006
PP-00007
PP-00008
PP-00009
PP-00010
PP-00011
PP-00012
PQ-00001
PQ-00002
PQ-00003
PQ-00004
PQ-00005
PQ-00006
CS-00001
PP-00013
PQ-00007
PP-00014
PQ-00008
PQ-00009
OE-00002
PP-00015
PQ-00010
CH-00001
CH-00002
CH-00003
CS-00001
FF-00001
FF-00002
FF-00003
LB-00001
MV-00001
OE-00001
OE-00002
PP-00001
PP-00002
PP-00003
PP-00004
PP-00005
PP-00006
Document
Lifetime in
Residual
Proceeds on
Error
Supplier
Number
Amount
Years
Value
Sale
Code
ABC Incorporated
P/Agreement
8,200.00
3.00
ABC Incorporated
P/Agreement
6,600.00
3.00
ABC Incorporated
P/Agreement
2,100.00
3.00
ABC Incorporated
P/Agreement
3,600.00
6.00
ABC Incorporated
P/Agreement
12,400.00
6.00
ABC Incorporated
P/Agreement
5,100.00
6.00
ABC Incorporated
P/Agreement
1,500,000.00
On
this
sheet:
On this sheet:
ABC Incorporated
P/Agreement
252,200.00
5.00
15,000.00
All
fixed
asset
transactions
need
to
be
recorded
on
this
sheet.
Asset
transactions
include
All fixed asset transactions
need to be3,400.00
recorded on this
sheet. Asset- transactions
include
ABC Incorporated
P/Agreement
4.00
acquisitions,
revaluations
and
disposals.
All
the
depreciation
calculations
that
form
part
acquisitions, revaluations and disposals. All the depreciation calculations that form part
ABC Incorporated
P/Agreement
120,000.00
5.00
-entered.
of
this
template
are
automated
and
therefore
do
not
require
a
transaction
to
be
of this template are automated and therefore do not require a transaction to be entered.
ABC Incorporated
P/Agreement
200,000.00
5.00 user
- with
Only
with
headings
Only the
the columns
columns
with yellow
yellow column
column
headings require
require
user input
input- -- the
the columns
columns
withABC Incorporated
P/Agreement
250,000.00
5.00
light
headings
formulas
should
for
light blue
blue column
column
headings contain
contain
formulas that
that
should be
be copied
copied
for all
all new
new
are
All
on
ABC transactions
Incorporated
P/Agreement
915,000.00
5.00
-sheet are
transactions that
that
are added
added to
to the
the sheet.
sheet.
All the
the fixed
fixed asset
asset transactions
transactions
on this
this sheet
are
updated
fixed
sheet.
ABC Incorporatedautomatically
P/Agreement
500,000.00
5.00 on
automatically
updated to
to the
the
fixed asset
asset register
register
on the
the Assets
Assets
sheet. ABC Incorporated
P/Agreement
400,000.00
5.00
ABC Incorporated
P/Agreement
260,000.00
5.00
ABC Incorporated
P/Agreement
295,000.00
5.00
ABC Incorporated
P/Agreement
750,000.00
5.00
ABC Incorporated
P/Agreement
422,200.00
5.00
ABC Incorporated
P/Agreement
660,450.00
5.00
ABC Incorporated
P/Agreement
354,600.00
5.00
ABC Incorporated
P/Agreement
15,000.00
5.00
ABC Incorporated
P/Agreement
1,500.00
5.00
ABC Incorporated
P/Agreement
42,200.00
5.00
ABC Incorporated
P/Agreement
36,900.00
5.00
ABC Incorporated
P/Agreement
49,950.00
5.00
ABC Incorporated
P/Agreement
113,130.00
5.00
Accpac
I983535
12,800.00
2.00
EQP Suppliers
IN7736
12,500.00
5.00
EQP Suppliers
IN7792
6,890.00
5.00
EQP Suppliers
IN9937
70,000.00
5.00
EQP Suppliers
IN9919
19,100.00
5.00
EQP Suppliers
IN12690
36,900.00
5.00
Nashua
I99838
5,150.00
4.00
EQP Suppliers
IN12663
15,000.00
5.00
EQP Suppliers
IN15752
40,000.00
5.00
None
Revalue
1,500.00
3.00
None
Revalue
1,800.00
3.00
None
Revalue
4,000.00
3.00
None
Revalue
8,200.00
2.00
None
Revalue
1,450.00
6.00
None
Revalue
5,000.00
6.00
None
Revalue
3,000.00
6.00
None
Revalue
1,300,000.00
None
Revalue
45,000.00
5.00
15,000.00
None
Revalue
1,200.00
4.00
None
Revalue
6,000.00
4.00
None
Revalue
40,000.00
5.00
None
Revalue
60,000.00
5.00
None
Revalue
75,000.00
5.00
None
Revalue
240,000.00
5.00
None
Revalue
142,000.00
5.00
None
Revalue
130,000.00
5.00
Page 44 of 59
Category
CHW01
CHW01
CHW01
FFX01
FFX01
FFX01
LBU01
MVH01
OFE01
PPM01
PPM01
PPM01
PPM01
PPM01
PPM01
PPM01
PPM01
PPM01
PPM01
PPM01
PPM01
EQP01
EQP01
EQP01
EQP01
EQP01
EQP01
CSW01
PPM01
EQP01
PPM01
EQP01
EQP01
OFE01
PPM01
EQP01
CHW01
CHW01
CHW01
CSW01
FFX01
FFX01
FFX01
LBU01
MVH01
OFE01
OFE01
PPM01
PPM01
PPM01
PPM01
PPM01
PPM01
Transaction
Date ID
7/20/2008
7/20/2008
7/20/2008
7/20/2008
7/20/2008
7/20/2008
7/20/2008
7/20/2008
7/20/2008
7/20/2008
7/20/2008
7/20/2008
7/20/2008
7/20/2008
7/20/2008
7/20/2008
7/20/2008
7/20/2008
7/20/2008
7/20/2008
7/20/2008
7/20/2008
7/20/2008
7/20/2008
7/20/2008
7/20/2008
7/20/2008
8/2/2008
9/10/2009
10/12/2009
3/17/2010
11/23/2010
2/20/2011
5/30/2011
6/12/2011
8/15/2011
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
Previous Trn
Date
Next Trn Date
12/30/1899
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
7/20/2008
3/1/2014
7/20/2008
3/1/2014
7/20/2008
3/1/2014
8/2/2008
3/1/2014
7/20/2008
3/1/2014
7/20/2008
3/1/2014
7/20/2008
3/1/2014
7/20/2008
3/1/2014
7/20/2008
5/30/2013
7/20/2008
3/1/2014
5/30/2011
3/1/2014
7/20/2008
3/1/2014
7/20/2008
3/1/2014
7/20/2008
3/1/2014
7/20/2008
3/1/2014
7/20/2008
3/1/2014
7/20/2008
3/1/2014
Depr End
Date
6/30/2011
6/30/2011
6/30/2011
6/30/2014
6/30/2014
6/30/2014
6/30/2008
6/30/2013
6/30/2012
6/30/2013
6/30/2013
6/30/2013
6/30/2013
6/30/2013
6/30/2013
6/30/2013
6/30/2013
6/30/2013
6/30/2013
6/30/2013
6/30/2013
6/30/2013
6/30/2013
6/30/2013
6/30/2013
6/30/2013
6/30/2013
7/31/2010
8/31/2014
9/30/2014
2/28/2015
10/31/2015
1/31/2016
4/30/2015
5/31/2016
7/31/2016
2/29/2016
2/29/2016
2/29/2016
2/28/2015
2/28/2019
2/28/2019
2/28/2019
2/28/2013
2/28/2018
2/28/2017
2/28/2017
2/28/2018
2/28/2018
2/28/2018
2/28/2018
2/28/2018
2/28/2018
Depr YTD
From Date
12/30/1899
12/30/1899
12/30/1899
3/1/2013
3/1/2013
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
12/30/1899
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
12/30/1899
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
Depr YTD To
Date
12/30/1899
12/30/1899
12/30/1899
3/1/2013
3/1/2013
3/1/2013
12/30/1899
3/1/2013
12/30/1899
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
12/30/1899
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
2/28/2014
2/28/2014
2/28/2014
2/28/2014
2/28/2014
2/28/2014
2/28/2014
12/30/1899
4/30/2013
2/28/2014
2/28/2014
2/28/2014
2/28/2014
2/28/2014
2/28/2014
2/28/2014
2/28/2014
Example (Pty) Ltd

Asset Transactions
Date
Type
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
5/30/2013
DIS
6/20/2013
ACQ
8/15/2013
ACQ
12/20/2013
ACQ
1/20/2014
ACQ
2/12/2014
DIS
Asset
Number
PP-00007
PP-00008
PP-00009
PP-00010
PP-00011
PP-00012
PP-00013
PP-00014
PP-00015
PQ-00001
PQ-00002
PQ-00003
PQ-00004
PQ-00005
PQ-00006
PQ-00007
PQ-00008
PQ-00009
PQ-00010
MV-00001
MV-00002
PP-00016
PQ-00011
PP-00017
PP-00011
Supplier
None
None
None
None
None
None
None
None
None
None
None
None
None
None
None
None
None
None
None
Toyota
Toyota
EQP Suppliers
EQP Suppliers
Toyota
QS Equipment
Document
Number
Revalue
Revalue
Revalue
Revalue
Revalue
Revalue
Revalue
Revalue
Revalue
Revalue
Revalue
Revalue
Revalue
Revalue
Revalue
Revalue
Revalue
Revalue
Revalue
Sale
Lease2
IN15776
IN17892
Lease1
Sale
Amount
75,000.00
90,000.00
230,000.00
120,000.00
190,000.00
100,470.00
10,000.00
50,000.00
20,000.00
5,000.00
3,000.00
14,500.00
10,455.00
15,000.00
32,500.00
7,000.00
14,325.00
29,520.00
40,000.00
288,500.00
3,420.00
18,999.00
65,000.00
-
Lifetime in
Years
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
###
5.00
5.00
5.00
5.00
###
Residual
Value
22,000.00
5,000.00
-
Proceeds on
Sale
41,000.00
150,000.00
Page 45 of 59
Error
Code
-
Category
PPM01
PPM01
PPM01
PPM01
PPM01
PPM01
PPM01
PPM01
PPM01
EQP01
EQP01
EQP01
EQP01
EQP01
EQP01
EQP01
EQP01
EQP01
EQP01
MVH01
MVH01
PPM01
EQP01
PPM01
PPM01
Transaction
Date ID
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
5/30/2013
6/20/2013
8/15/2013
12/20/2013
1/20/2014
2/12/2014
Previous Trn
Date
Next Trn Date
7/20/2008
3/1/2014
7/20/2008
3/1/2014
7/20/2008
3/1/2014
7/20/2008
3/1/2014
7/20/2008
2/12/2014
7/20/2008
3/1/2014
9/10/2009
3/1/2014
3/17/2010
3/1/2014
6/12/2011
3/1/2014
7/20/2008
3/1/2014
7/20/2008
3/1/2014
7/20/2008
3/1/2014
7/20/2008
3/1/2014
7/20/2008
3/1/2014
7/20/2008
3/1/2014
10/12/2009
3/1/2014
11/23/2010
3/1/2014
2/20/2011
3/1/2014
8/15/2011
3/1/2014
3/1/2013
3/1/2014
12/30/1899
3/1/2014
12/30/1899
3/1/2014
12/30/1899
3/1/2014
12/30/1899
3/1/2014
3/1/2013
3/1/2014
Depr End
Date
2/28/2018
2/28/2018
2/28/2018
2/28/2018
2/28/2018
2/28/2018
2/28/2018
2/28/2018
2/28/2018
2/28/2018
2/28/2018
2/28/2018
2/28/2018
2/28/2018
2/28/2018
2/28/2018
2/28/2018
2/28/2018
2/28/2018
4/30/2013
5/31/2018
7/31/2018
11/30/2018
12/31/2018
1/31/2014
Depr YTD
From Date
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
3/1/2013
4/30/2013
6/1/2013
8/1/2013
12/1/2013
1/1/2014
1/31/2014
Depr YTD To
Date
2/28/2014
2/28/2014
2/28/2014
2/28/2014
1/31/2014
2/28/2014
2/28/2014
2/28/2014
2/28/2014
2/28/2014
2/28/2014
2/28/2014
2/28/2014
2/28/2014
2/28/2014
2/28/2014
2/28/2014
2/28/2014
2/28/2014
4/30/2013
2/28/2014
2/28/2014
2/28/2014
2/28/2014
1/31/2014
Example (Pty) Ltd

Asset Transactions
Date
Type
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
8/2/2008
ACQ
9/10/2009
ACQ
10/12/2009
ACQ
3/17/2010
ACQ
11/23/2010
ACQ
2/20/2011
ACQ
5/30/2011
ACQ
6/12/2011
ACQ
8/15/2011
ACQ
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
Asset
Number
CH-00001
CH-00002
CH-00003
FF-00001
FF-00002
FF-00003
LB-00001
MV-00001
OE-00001
PP-00001
PP-00002
PP-00003
PP-00004
PP-00005
PP-00006
PP-00007
PP-00008
PP-00009
PP-00010
PP-00011
PP-00012
PQ-00001
PQ-00002
PQ-00003
PQ-00004
PQ-00005
PQ-00006
CS-00001
PP-00013
PQ-00007
PP-00014
PQ-00008
PQ-00009
OE-00002
PP-00015
PQ-00010
CH-00001
CH-00002
CH-00003
CS-00001
FF-00001
FF-00002
FF-00003
LB-00001
MV-00001
OE-00001
OE-00002
PP-00001
PP-00002
PP-00003
PP-00004
PP-00005
PP-00006
Depr YTD
Months
12.00
12.00
12.00
12.00
12.00
12.00
12.00
2.00
12.00
12.00
12.00
12.00
12.00
12.00
12.00
12.00
Transaction
Amount
8,200.00
6,600.00
2,100.00
3,600.00
12,400.00
5,100.00
1,500,000.00
252,200.00
3,400.00
120,000.00
200,000.00
250,000.00
915,000.00
500,000.00
400,000.00
260,000.00
295,000.00
750,000.00
422,200.00
660,450.00
354,600.00
15,000.00
1,500.00
42,200.00
36,900.00
49,950.00
113,130.00
12,800.00
12,500.00
6,890.00
70,000.00
19,100.00
36,900.00
5,150.00
15,000.00
40,000.00
1,500.00
1,800.00
4,000.00
8,200.00
1,450.00
5,000.00
3,000.00
1,300,000.00
45,000.00
1,200.00
6,000.00
40,000.00
60,000.00
75,000.00
240,000.00
142,000.00
130,000.00
Asset Historical
Cost
8,200.00
6,600.00
2,100.00
3,600.00
12,400.00
5,100.00
1,500,000.00
252,200.00
3,400.00
120,000.00
200,000.00
250,000.00
915,000.00
500,000.00
400,000.00
260,000.00
295,000.00
750,000.00
422,200.00
660,450.00
354,600.00
15,000.00
1,500.00
42,200.00
36,900.00
49,950.00
113,130.00
12,800.00
12,500.00
6,890.00
70,000.00
19,100.00
36,900.00
5,150.00
15,000.00
40,000.00
8,200.00
6,600.00
2,100.00
12,800.00
3,600.00
12,400.00
5,100.00
1,500,000.00
252,200.00
3,400.00
5,150.00
120,000.00
200,000.00
250,000.00
915,000.00
500,000.00
400,000.00
Current
Lifetime
3.00
3.00
3.00
6.00
6.00
6.00
5.00
4.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
2.00
5.00
5.00
5.00
5.00
5.00
4.00
5.00
5.00
3.00
3.00
3.00
2.00
6.00
6.00
6.00
5.00
4.00
4.00
5.00
5.00
5.00
5.00
5.00
5.00
Current
Residual
15,000.00
15,000.00
-
Previous
Deemed Cost
8,200.00
6,600.00
2,100.00
12,800.00
3,600.00
12,400.00
5,100.00
1,500,000.00
252,200.00
3,400.00
5,150.00
120,000.00
200,000.00
250,000.00
915,000.00
500,000.00
400,000.00
Page 46 of 59
Previous
Residual Value
15,000.00
-
Previous
Current Accum
Current
Lifetime
Depr
Carrying Value
###
###
###
###
###
###
###
###
###
###
###
###
###
###
###
###
###
###
###
###
###
###
###
###
###
###
###
###
###
###
###
###
###
###
###
###
3.00
8,200.00
3.00
6,600.00
3.00
2,100.00
2.00
12,800.00
6.00
2,800.00
800.00
6.00
9,644.44
2,755.56
6.00
3,966.67
1,133.33
###
1,500,000.00
5.00
221,386.67
30,813.33
4.00
3,400.00
4.00
2,360.42
2,789.58
5.00
112,000.00
8,000.00
5.00
186,666.67
13,333.33
5.00
233,333.33
16,666.67
5.00
854,000.00
61,000.00
5.00
466,666.67
33,333.33
5.00
373,333.33
26,666.67
Accum Depr:
Cost
8,200.00
6,600.00
2,100.00
12,800.00
2,800.00
9,644.44
3,966.67
221,386.67
3,400.00
2,360.42
112,000.00
186,666.67
233,333.33
854,000.00
466,666.67
373,333.33
Accum Depr:
Revaluation
-
Accum Depr:
Rev <PY
-
Example (Pty) Ltd

Asset Transactions
Date
Type
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
5/30/2013
DIS
6/20/2013
ACQ
8/15/2013
ACQ
12/20/2013
ACQ
1/20/2014
ACQ
2/12/2014
DIS
Asset
Number
PP-00007
PP-00008
PP-00009
PP-00010
PP-00011
PP-00012
PP-00013
PP-00014
PP-00015
PQ-00001
PQ-00002
PQ-00003
PQ-00004
PQ-00005
PQ-00006
PQ-00007
PQ-00008
PQ-00009
PQ-00010
MV-00001
MV-00002
PP-00016
PQ-00011
PP-00017
PP-00011
Depr YTD
Months
12.00
12.00
12.00
12.00
11.00
12.00
12.00
12.00
12.00
12.00
12.00
12.00
12.00
12.00
12.00
12.00
12.00
12.00
12.00
9.00
7.00
3.00
2.00
-
Transaction
Amount
75,000.00
90,000.00
230,000.00
120,000.00
190,000.00
100,470.00
10,000.00
50,000.00
20,000.00
5,000.00
3,000.00
14,500.00
10,455.00
15,000.00
32,500.00
7,000.00
14,325.00
29,520.00
40,000.00
288,500.00
3,420.00
18,999.00
65,000.00
-
Asset Historical
Cost
260,000.00
295,000.00
750,000.00
422,200.00
660,450.00
354,600.00
12,500.00
70,000.00
15,000.00
15,000.00
1,500.00
42,200.00
36,900.00
49,950.00
113,130.00
6,890.00
19,100.00
36,900.00
40,000.00
252,200.00
288,500.00
3,420.00
18,999.00
65,000.00
660,450.00
Current
Lifetime
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
-
Current
Residual
22,000.00
5,000.00
-
Previous
Deemed Cost
260,000.00
295,000.00
750,000.00
422,200.00
660,450.00
354,600.00
12,500.00
70,000.00
15,000.00
15,000.00
1,500.00
42,200.00
36,900.00
49,950.00
113,130.00
6,890.00
19,100.00
36,900.00
40,000.00
45,000.00
190,000.00
Page 47 of 59
Previous
Residual Value
15,000.00
-
Previous
Current Accum
Current
Lifetime
Depr
Carrying Value
5.00
242,666.67
17,333.33
5.00
275,333.33
19,666.67
5.00
700,000.00
50,000.00
5.00
394,053.33
28,146.67
5.00
616,420.00
44,030.00
5.00
330,960.00
23,640.00
5.00
8,750.00
3,750.00
5.00
42,000.00
28,000.00
5.00
5,250.00
9,750.00
5.00
14,000.00
1,000.00
5.00
1,400.00
100.00
5.00
39,386.67
2,813.33
5.00
34,440.00
2,460.00
5.00
46,620.00
3,330.00
5.00
105,588.00
7,542.00
5.00
4,708.17
2,181.83
5.00
8,913.33
10,186.67
5.00
15,375.00
21,525.00
5.00
12,666.67
27,333.33
5.00
1,000.00
44,000.00
###
###
###
###
5.00
34,833.33
155,166.67
Accum Depr:
Cost
242,666.67
275,333.33
700,000.00
394,053.33
616,420.00
330,960.00
8,750.00
42,000.00
5,250.00
14,000.00
1,400.00
39,386.67
34,440.00
46,620.00
105,588.00
4,708.17
8,913.33
15,375.00
12,666.67
222,386.67
651,253.33
Accum Depr:
Revaluation
-
Accum Depr:
Rev <PY
-
Example (Pty) Ltd

Asset Transactions
Date
Type
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
8/2/2008
ACQ
9/10/2009
ACQ
10/12/2009
ACQ
3/17/2010
ACQ
11/23/2010
ACQ
2/20/2011
ACQ
5/30/2011
ACQ
6/12/2011
ACQ
8/15/2011
ACQ
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
Asset
Number
CH-00001
CH-00002
CH-00003
FF-00001
FF-00002
FF-00003
LB-00001
MV-00001
OE-00001
PP-00001
PP-00002
PP-00003
PP-00004
PP-00005
PP-00006
PP-00007
PP-00008
PP-00009
PP-00010
PP-00011
PP-00012
PQ-00001
PQ-00002
PQ-00003
PQ-00004
PQ-00005
PQ-00006
CS-00001
PP-00013
PQ-00007
PP-00014
PQ-00008
PQ-00009
OE-00002
PP-00015
PQ-00010
CH-00001
CH-00002
CH-00003
CS-00001
FF-00001
FF-00002
FF-00003
LB-00001
MV-00001
OE-00001
OE-00002
PP-00001
PP-00002
PP-00003
PP-00004
PP-00005
PP-00006
Previous
Revaluation
-
Revaluation
Surplus
1,500.00
1,800.00
4,000.00
8,200.00
650.00
2,244.44
1,866.67
14,186.67
1,200.00
3,210.42
32,000.00
46,666.67
58,333.33
179,000.00
108,666.67
103,333.33
Current
Revaluation
1,500.00
1,800.00
4,000.00
8,200.00
650.00
2,244.44
1,866.67
14,186.67
1,200.00
3,210.42
32,000.00
46,666.67
58,333.33
179,000.00
108,666.67
103,333.33
Previous
Impairment
-
Impairment
Value
200,000.00
-
Profit / (Loss)
on Disposal
-
Page 48 of 59
399,819.62
YTD Total
Depreciation
500.00
600.00
1,333.33
4,100.00
241.67
833.33
500.00
1,000.00
300.00
1,500.00
8,000.00
12,000.00
15,000.00
48,000.00
28,400.00
26,000.00
YTD Total Depr

at Cost
500.00
600.00
700.00
4,100.00
241.67
833.33
500.00
1,000.00
300.00
1,287.50
8,000.00
12,000.00
15,000.00
48,000.00
28,400.00
26,000.00
391,165.12
YTD Cost
Depreciation
241.67
833.33
500.00
1,000.00
1,287.50
8,000.00
12,000.00
15,000.00
48,000.00
28,400.00
26,000.00
Accum Depr at
PY Cost Bal
8,700.00
7,200.00
2,800.00
16,900.00
3,041.67
10,477.78
4,466.67
222,386.67
3,700.00
3,647.92
120,000.00
198,666.67
248,333.33
902,000.00
495,066.67
399,333.33
Accum Depr at
Cost PY
8,200.00
6,600.00
2,100.00
2,800.00
9,644.44
3,966.67
221,386.67
3,400.00
112,000.00
186,666.67
233,333.33
854,000.00
466,666.67
373,333.33
242,666.67
275,333.33
700,000.00
394,053.33
616,420.00
330,960.00
14,000.00
1,400.00
39,386.67
34,440.00
46,620.00
105,588.00
12,800.00
8,750.00
4,708.17
42,000.00
8,913.33
15,375.00
2,360.42
5,250.00
12,666.67
-
Depr: Cost by
Transaction
8,200.00
6,600.00
2,100.00
12,800.00
2,800.00
9,644.44
3,966.67
221,386.67
3,400.00
2,360.42
112,000.00
186,666.67
233,333.33
854,000.00
466,666.67
373,333.33
32,537.18
MTD Total
Depreciation
41.67
50.00
111.11
341.67
20.14
69.44
41.67
25.00
125.00
666.67
1,000.00
1,250.00
4,000.00
2,366.67
2,166.67
Example (Pty) Ltd

Asset Transactions
Date
Type
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
5/30/2013
DIS
6/20/2013
ACQ
8/15/2013
ACQ
12/20/2013
ACQ
1/20/2014
ACQ
2/12/2014
DIS
Asset
Number
PP-00007
PP-00008
PP-00009
PP-00010
PP-00011
PP-00012
PP-00013
PP-00014
PP-00015
PQ-00001
PQ-00002
PQ-00003
PQ-00004
PQ-00005
PQ-00006
PQ-00007
PQ-00008
PQ-00009
PQ-00010
MV-00001
MV-00002
PP-00016
PQ-00011
PP-00017
PP-00011
Previous
Revaluation
14,186.67
145,970.00
Revaluation
Surplus
57,666.67
70,333.33
180,000.00
91,853.33
145,970.00
76,830.00
6,250.00
22,000.00
10,250.00
4,000.00
2,900.00
11,686.67
7,995.00
11,670.00
24,958.00
4,818.17
4,138.33
7,995.00
12,666.67
(14,186.67)
(145,970.00)
Current
Revaluation
57,666.67
70,333.33
180,000.00
91,853.33
145,970.00
76,830.00
6,250.00
22,000.00
10,250.00
4,000.00
2,900.00
11,686.67
7,995.00
11,670.00
24,958.00
4,818.17
4,138.33
7,995.00
12,666.67
-
Previous
Impairment
-
Impairment
Value
-
Profit / (Loss)
on Disposal
11,186.67
140,803.33
Page 49 of 59
399,819.62
YTD Total
Depreciation
15,000.00
18,000.00
46,000.00
24,000.00
34,833.33
20,094.00
2,000.00
10,000.00
4,000.00
1,000.00
600.00
2,900.00
2,091.00
3,000.00
6,500.00
1,400.00
2,865.00
5,904.00
8,000.00
39,975.00
399.00
949.95
2,000.00
-
YTD Total Depr

at Cost
15,000.00
18,000.00
46,000.00
24,000.00
34,833.33
20,094.00
2,000.00
10,000.00
3,000.00
1,000.00
300.00
2,900.00
2,091.00
3,000.00
6,500.00
1,378.00
2,865.00
5,904.00
8,000.00
39,975.00
399.00
949.95
2,000.00
-
391,165.12
YTD Cost
Depreciation
15,000.00
18,000.00
46,000.00
24,000.00
34,833.33
20,094.00
2,000.00
10,000.00
3,000.00
1,000.00
100.00
2,813.33
2,091.00
3,000.00
6,500.00
1,378.00
2,865.00
5,904.00
8,000.00
39,975.00
399.00
949.95
2,000.00
-
Accum Depr at
PY Cost Bal
257,666.67
293,333.33
746,000.00
418,053.33
651,253.33
351,054.00
10,750.00
52,000.00
8,250.00
15,000.00
1,700.00
42,286.67
36,531.00
49,620.00
112,088.00
6,086.17
11,778.33
21,279.00
20,666.67
39,975.00
399.00
949.95
2,000.00
-
Accum Depr at
Cost PY
-
Depr: Cost by
Transaction
242,666.67
275,333.33
700,000.00
394,053.33
616,420.00
330,960.00
8,750.00
42,000.00
5,250.00
14,000.00
1,400.00
39,386.67
34,440.00
46,620.00
105,588.00
4,708.17
8,913.33
15,375.00
12,666.67
1,000.00
34,833.33
32,537.18
MTD Total
Depreciation
1,250.00
1,500.00
3,833.33
2,000.00
1,674.50
166.67
833.33
333.33
83.33
50.00
241.67
174.25
250.00
541.67
116.67
238.75
492.00
666.67
4,441.67
57.00
316.65
1,000.00
-
Example (Pty) Ltd

Asset Transactions
Date
Type
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
7/20/2008
ACQ
8/2/2008
ACQ
9/10/2009
ACQ
10/12/2009
ACQ
3/17/2010
ACQ
11/23/2010
ACQ
2/20/2011
ACQ
5/30/2011
ACQ
6/12/2011
ACQ
8/15/2011
ACQ
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
Asset
Number
CH-00001
CH-00002
CH-00003
FF-00001
FF-00002
FF-00003
LB-00001
MV-00001
OE-00001
PP-00001
PP-00002
PP-00003
PP-00004
PP-00005
PP-00006
PP-00007
PP-00008
PP-00009
PP-00010
PP-00011
PP-00012
PQ-00001
PQ-00002
PQ-00003
PQ-00004
PQ-00005
PQ-00006
CS-00001
PP-00013
PQ-00007
PP-00014
PQ-00008
PQ-00009
OE-00002
PP-00015
PQ-00010
CH-00001
CH-00002
CH-00003
CS-00001
FF-00001
FF-00002
FF-00003
LB-00001
MV-00001
OE-00001
OE-00002
PP-00001
PP-00002
PP-00003
PP-00004
PP-00005
PP-00006
Accum Depr
Total at PM
458.33
550.00
1,222.22
3,758.33
221.53
763.89
458.33
275.00
1,375.00
7,333.33
11,000.00
13,750.00
44,000.00
26,033.33
23,833.33
MTD Total Depr

at Cost
227.78
183.33
58.33
50.00
172.22
70.83
3,953.33
70.83
2,000.00
3,333.33
4,166.67
15,250.00
8,333.33
6,666.67
4,333.33
4,916.67
12,500.00
7,036.67
11,007.50
5,910.00
250.00
25.00
703.33
615.00
832.50
1,885.50
533.33
208.33
114.83
1,166.67
318.33
615.00
107.29
250.00
666.67
41.67
50.00
58.33
341.67
20.14
69.44
41.67
500.00
25.00
107.29
666.67
1,000.00
1,250.00
4,000.00
2,366.67
2,166.67
31,728.19
MTD Cost
Depreciation
20.14
69.44
41.67
107.29
666.67
1,000.00
1,250.00
4,000.00
2,366.67
2,166.67
Accum Depr
Cost at PM
8,200.00
6,600.00
2,100.00
12,800.00
3,021.53
10,408.33
4,425.00
3,400.00
3,540.63
119,333.33
197,666.67
247,083.33
898,000.00
492,700.00
397,166.67
Page 50 of 59
Example (Pty) Ltd

Asset Transactions
Date
Type
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
3/1/2013
REV
5/30/2013
DIS
6/20/2013
ACQ
8/15/2013
ACQ
12/20/2013
ACQ
1/20/2014
ACQ
2/12/2014
DIS
Asset
Number
PP-00007
PP-00008
PP-00009
PP-00010
PP-00011
PP-00012
PP-00013
PP-00014
PP-00015
PQ-00001
PQ-00002
PQ-00003
PQ-00004
PQ-00005
PQ-00006
PQ-00007
PQ-00008
PQ-00009
PQ-00010
MV-00001
MV-00002
PP-00016
PQ-00011
PP-00017
PP-00011
Accum Depr
Total at PM
13,750.00
16,500.00
42,166.67
22,000.00
34,833.33
18,419.50
1,833.33
9,166.67
3,666.67
916.67
550.00
2,658.33
1,916.75
2,750.00
5,958.33
1,283.33
2,626.25
5,412.00
7,333.33
35,533.33
342.00
633.30
1,000.00
-
MTD Total Depr

at Cost
1,250.00
1,500.00
3,833.33
2,000.00
3,166.67
1,674.50
166.67
833.33
250.00
83.33
25.00
241.67
174.25
250.00
541.67
114.83
238.75
492.00
666.67
500.00
4,441.67
57.00
316.65
1,000.00
3,166.67
31,728.19
MTD Cost
Depreciation
1,250.00
1,500.00
3,833.33
2,000.00
1,674.50
166.67
833.33
250.00
83.33
155.00
174.25
250.00
541.67
114.83
238.75
492.00
666.67
4,441.67
57.00
316.65
1,000.00
-
Accum Depr
Cost at PM
256,416.67
291,833.33
742,166.67
416,053.33
651,253.33
349,379.50
10,583.33
51,166.67
8,000.00
14,916.67
1,500.00
42,045.00
36,356.75
49,370.00
111,546.33
5,971.33
11,539.58
20,787.00
20,000.00
35,533.33
342.00
633.30
1,000.00
-
Page 51 of 59
Example (Pty) Ltd

From 1 March 2013 to 28 February 2014
7,397,870
375,919
(4,076,950)
(235,000)
(200,000)
3,261,839
5,397,789
391,165
Assets at Cost
Opening
Balance
Category
Description
LBU01
PPM01
PPS02
Land & Buildings

Secondary Plant
1,500,000
5,224,750
-
Additions
68,420
-
Revaluations
(3,652,280)
-
EQP01
EQS01
Primary Equipment
Secondary Equipment
361,570
-
18,999
-
(190,270)
-
SMA01
CHW01
Small Assets
Computer Hardware
16,900
(9,600)
CSW01
OFE01
Computer Software
Office Equipment
12,800
8,550
(4,600)
(1,350)
FFX01
MVH01

Motor Vehicles
21,100
252,200
288,500
(11,650)
(207,200)
Disposals
Closing
Balance
Impairment
(190,000)
-
Opening
Balance
Depreciation Cost
399,820
(5,397,789)
Depreciation - Depreciation Revaluation
Total
Revaluations
1,300,000
1,450,890
-
4,841,433
-
312,726
-
1,000
-
313,726
-
(4,841,433)
-
190,299
-
283,098
-
34,601
-
609
-
35,210
-
(283,098)
-
7,300
16,900
2,433
2,433
8,200
7,200
12,800
5,760
1,288
4,100
513
9,450
288,500
16,411
221,387
1,575
40,975
(45,000)
(200,000)
-
8,655
On
Onthis
thissheet:
sheet:
This
This sheet
sheet contains
contains aa fixed
fixed assets
assets summary
summary which
which is
is based
based on
on the
the fixed
fixed asset
asset categories
categories that
that
are
are created
created on
on the
the Set-up
Set-up sheet.
sheet. No
No user
user input
input is
is required
required on
on this
this sheet
sheet and
and 30
30 fixed
fixed asset
asset
categories
categories are
are accommodated.
accommodated. Additional
Additional fixed
fixed asset
asset categories
categories can
can be
be added
added by
by simply
simply
copying
copying the
the formulas
formulas in
in the
the last
last row
row into
into the
the required
required number
number of
of additional
additional rows.
rows. Each
Each asset
asset
category
category is
is linked
linked to
to aa single
single asset
asset class
class on
on the
the Set-up
Set-up sheet
sheet -- the
the asset
asset categories
categories are
are
therefore
therefore sub
sub classes
classes of
of the
the main
main asset
asset classes
classes which
which can
can be
be used
used for
for financial
financial statement
statement
reporting
reporting purposes.
purposes.
Page 52 of 59
(35,833)
363,986
Closing
Balance
Disposals
(34,833)
-
2,897,853
Closing
Carrying Value
278,893
-
1,300,000
1,171,997
-
35,210
-
155,089
-
(16,900)
2,433
4,867
4,100
1,800
(12,800)
(5,760)
4,100
1,800
4,100
5,400
1,575
40,975
(16,411)
(221,387)
1,575
39,975
7,875
248,525
(1,000)
Example (Pty) Ltd

1,160,683
(8,655)
Revaluation Reserve
Revaluation
Revaluation
Opening
Balance
1,152,028
Closing
Balance
(200,000)
Impairment
Write-Offs
151,990
Profit / (Loss)
on Disposal
Category
Description
LBU01
PPM01
PPS02
Land & Buildings

Secondary Plant
1,043,183
-
(1,000)
-
1,042,183
-
EQP01
EQS01
Primary Equipment
Secondary Equipment
92,828
-
(609)
-
92,219
-
SMA01
CHW01
Small Assets
Computer Hardware
7,300
(2,433)
4,867
CSW01
OFE01
Computer Software
Office Equipment
8,200
4,410
(4,100)
(513)
4,100
3,898
FFX01
MVH01

Motor Vehicles
4,761
-
4,761
-
(200,000)
-
140,803
-
11,187
Page 53 of 59
31,728
809
32,537

Cost
Revaluation
Total
24,015
-
83
-
24,098
-
3,033
-
139
-
3,172
-
203
203
107
342
43
342
150
131
4,442
131
4,442
Example (Pty) Ltd

Asset Class Summary
7,397,870
375,919
Class
Description
LB
PM
CE
Land & Buildings

Plant & Equipment
Computer Equipment
OE
FF
Office Equipment
MV
Motor Vehicles
(4,076,950)
(235,000)
(200,000)
3,261,839
5,397,789
391,165
Assets at Cost
Opening
Balance
1,500,000
5,586,320
29,700
8,550
21,100
252,200
Additions
Revaluations
87,419
288,500
Disposals
(3,842,550)
(14,200)
(1,350)
(11,650)
(207,200)
Closing
Balance
Impairment
(190,000)
(45,000)
(200,000)
-
Opening
Balance
Depreciation Cost
8,655
399,820
(5,397,789)
Depreciation - Depreciation Revaluation
Total
Revaluations
1,300,000
1,641,189
15,500
5,124,531
29,700
347,328
-
1,609
6,533
348,936
6,533
(5,124,531)
(29,700)
7,200
9,450
5,760
16,411
1,288
1,575
513
-
1,800
1,575
(5,760)
(16,411)
288,500
221,387
40,975
40,975
(221,387)
On
Onthis
this sheet:
sheet:
This
This sheet
sheet contains
contains aa fixed
fixed assets
assets summary
summary which
which is
is based
based on
on the
the asset
asset classes
classes that
that
are
are created
created on
on the
the Set-up
Set-up sheet.
sheet. No
No user
user input
input is
is required
required on
on this
this sheet
sheet and
and aa
maximum
maximum of
of 30
30 asset
asset classes
classes are
are accommodated.
accommodated. Each
Each fixed
fixed asset
asset category
category on
on the
the
Categories
Categories sheet
sheet is
is linked
linked to
to aa single
single fixed
fixed asset
asset class
class which
which can
can be
be used
used for
for financial
financial
statement
statement reporting
reporting purposes.
purposes.
Page 54 of 59
(35,833)
363,986
Closing
Balance
Disposals
(34,833)
(1,000)
2,897,853
Closing
Carrying Value
314,103
6,533
1,300,000
1,327,086
8,967
1,800
1,575
5,400
7,875
39,975
248,525
Example (Pty) Ltd

Asset Class Summary
1,160,683
(8,655)
Revaluation Reserve
Revaluation
Revaluation
Opening
Balance
1,152,028
Closing
Balance
Class
Description
LB
PM
CE
Land & Buildings

Plant & Equipment
Computer Equipment
1,136,011
15,500
(1,609)
(6,533)
1,134,403
8,967
OE
FF
Office Equipment
4,410
4,761
(513)
-
3,898
4,761
MV
Motor Vehicles
(200,000)
Impairment
Write-Offs
(200,000)
-
151,990
Profit / (Loss)
on Disposal
140,803
11,187
Page 55 of 59
31,728
809
32,537

Cost
Revaluation
Total
27,048
-
222
544
27,270
544
107
131
43
-
150
131
4,442
4,442
Example (Pty) Ltd

Journal Summary
Period
391,165.12
YTD
(391,165.12)
8,654.50
Depreciation on Historical Cost
Category
Description
Account
LBU01
PPM01
PPS02
EQP01
EQS01
SMA01
CHW01
CSW01
OFE01
FFX01
MVH01
Land & Buildings

Secondary Plant
Primary Equipment
Secondary Equipment
Small Assets
Computer Hardware
Computer Software
Office Equipment
Motor Vehicles
IS-401
IS-402
IS-403
IS-404
IS-405
IS-406
IS-411
IS-412
IS-421
IS-431
IS-442
Amount
312,726.33
34,601.28
1,287.50
1,575.00
40,975.00
Account
BS-151
BS-152
BS-153
BS-154
BS-155
BS-156
BS-161
BS-162
BS-171
BS-181
BS-192
(8,654.50)
375,919.00
Depreciation on Revaluations
Amount
(312,726.33)
(34,601.28)
(1,287.50)
(1,575.00)
(40,975.00)
Account
Amount
BS-801
BS-801
BS-801
BS-801
BS-801
BS-801
BS-801
BS-801
BS-801
BS-801
BS-801
1,000.00
608.67
2,433.33
4,100.00
512.50
-
On
On this
this sheet:
sheet:
Account
BS-151
BS-152
BS-153
BS-154
BS-155
BS-156
BS-161
BS-162
BS-171
BS-181
BS-192
This
This sheet
sheet contains
contains an
an automated
automated journal
journal report
report for
for all
all fixed
fixed asset
asset transactions.
transactions. The
The
journal
journal report
report can
can be
be compiled
compiled on
on aa monthly
monthly or
or year-to-date
year-to-date basis
basis and
and is
is based
based on
on the
the
account
account numbers
numbers that
that are
are specified
specified in
in the
the asset
asset category
category set-up
set-up on
on the
the Set-up
Set-up sheet.
sheet.
The
The journal
journal report
report accommodates
accommodates 30
30 asset
asset categories
categories but
but additional
additional categories
categories can
can be
be
added
added by
by simply
simply copying
copying the
the formulas
formulas in
in the
the last
last row
row into
into the
the required
required number
number of
of
additional
additional rows.
rows.
Page 56 of 59
(375,919.00)
Additions
Amount
(1,000.00)
(608.67)
(2,433.33)
(4,100.00)
(512.50)
-
Account
BS-101
BS-102
BS-103
BS-104
BS-105
BS-106
BS-111
BS-112
BS-121
BS-131
BS-142
Amount
68,420.00
18,999.00
288,500.00
Account
BANK
BANK
BANK
BANK
BANK
BANK
BANK
BANK
BANK
BANK
BANK
Amount
(68,420.00)
(18,999.00)
(288,500.00)
Example (Pty) Ltd

Journal Summary
(4,076,950.00)
4,076,950.00
(5,397,789.36)
Revaluations - Cost
Category
Description
Account
LBU01
PPM01
PPS02
EQP01
EQS01
SMA01
CHW01
CSW01
OFE01
FFX01
MVH01
Land & Buildings

Secondary Plant
Primary Equipment
Secondary Equipment
Small Assets
Computer Hardware
Computer Software
Office Equipment
Motor Vehicles
BS-101
BS-102
BS-103
BS-104
BS-105
BS-106
BS-111
BS-112
BS-121
BS-131
BS-142
Amount
(3,652,280.00)
(190,270.00)
(9,600.00)
(4,600.00)
(1,350.00)
(11,650.00)
(207,200.00)
5,397,789.36
200,000.00
Revaluations - Accumulated Depreciation
Account
Amount
Account
BS-801
BS-801
BS-801
BS-801
BS-801
BS-801
BS-801
BS-801
BS-801
BS-801
BS-801
3,652,280.00
190,270.00
9,600.00
4,600.00
1,350.00
11,650.00
207,200.00
BS-801
BS-801
BS-801
BS-801
BS-801
BS-801
BS-801
BS-801
BS-801
BS-801
BS-801
Amount
(4,841,433.33)
(283,097.83)
(16,900.00)
(12,800.00)
(5,760.42)
(16,411.11)
(221,386.67)
Page 57 of 59
(200,000.00)
Cost - Impairment
Account
Amount
Account
BS-151
BS-152
BS-153
BS-154
BS-155
BS-156
BS-161
BS-162
BS-171
BS-181
BS-192
4,841,433.33
283,097.83
16,900.00
12,800.00
5,760.42
16,411.11
221,386.67
IS-457
IS-457
IS-457
IS-457
IS-457
IS-457
IS-457
IS-457
IS-457
IS-457
IS-457
Amount
200,000.00
-
Account
BS-101
BS-102
BS-103
BS-104
BS-105
BS-106
BS-111
BS-112
BS-121
BS-131
BS-142
Amount
(200,000.00)
-
Example (Pty) Ltd

Journal Summary
191,000.00
(191,000.00)
235,000.00
Disposals - Proceeds
Category
Description
Account
LBU01
PPM01
PPS02
EQP01
EQS01
SMA01
CHW01
CSW01
OFE01
FFX01
MVH01
Land & Buildings

Secondary Plant
Primary Equipment
Secondary Equipment
Small Assets
Computer Hardware
Computer Software
Office Equipment
Motor Vehicles
BANK
BANK
BANK
BANK
BANK
BANK
BANK
BANK
BANK
BANK
BANK
Amount
150,000.00
41,000.00
Account
IS-408
IS-408
IS-408
IS-408
IS-408
IS-408
IS-408
IS-408
IS-408
IS-408
IS-408
(235,000.00)
35,833.33
Disposals - Cost
Amount
(150,000.00)
(41,000.00)
Account
Amount
IS-408
IS-408
IS-408
IS-408
IS-408
IS-408
IS-408
IS-408
IS-408
IS-408
IS-408
190,000.00
45,000.00
Page 58 of 59
Account
BS-101
BS-102
BS-103
BS-104
BS-105
BS-106
BS-111
BS-112
BS-121
BS-131
BS-142
(35,833.33)
Disposals - Accumulated Depreciation

Amount
(190,000.00)
(45,000.00)
Account
BS-151
BS-152
BS-153
BS-154
BS-155
BS-156
BS-161
BS-162
BS-171
BS-181
BS-192
Amount
34,833.33
1,000.00
Account
IS-408
IS-408
IS-408
IS-408
IS-408
IS-408
IS-408
IS-408
IS-408
IS-408
IS-408
Amount
(34,833.33)
(1,000.00)
Example (Pty) Ltd

Journal Summary
160,156.67
(160,156.67)
(78,707.82)
Disposals - Release Revaluation Reserve
Category
Description
Account
LBU01
PPM01
PPS02
EQP01
EQS01
SMA01
CHW01
CSW01
OFE01
FFX01
MVH01
Land & Buildings

Secondary Plant
Primary Equipment
Secondary Equipment
Small Assets
Computer Hardware
Computer Software
Office Equipment
Motor Vehicles
BS-801
BS-801
BS-801
BS-801
BS-801
BS-801
BS-801
BS-801
BS-801
BS-801
BS-801
Amount
145,970.00
14,186.67
Account
IS-408
IS-408
IS-408
IS-408
IS-408
IS-408
IS-408
IS-408
IS-408
IS-408
IS-408
78,707.82
Deferred Taxation
Amount
(145,970.00)
(14,186.67)
Account
Amount
BS-750
BS-750
BS-750
BS-750
BS-750
BS-750
BS-750
BS-750
BS-750
BS-750
BS-750
(80,419.64)
1,168.16
543.66
-
Page 59 of 59
Account
IS-610
IS-610
IS-610
IS-610
IS-610
IS-610
IS-610
IS-610
IS-610
IS-610
IS-610
Amount
80,419.64
(1,168.16)
(543.66)
-

Fixed Asset Register Sample

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Fixed Asset Register Sample

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Excel Skills | Fixed Assets Register Template

Excel Skills | Fixed Assets Register Template

Excel Skills | Fixed Assets Register Template

Excel Skills | Fixed Assets Register Template

Excel Skills | Fixed Assets Register Template

Excel Skills | Fixed Assets Register Template

Excel Skills | Fixed Assets Register Template

Excel Skills | Fixed Assets Register Template

Excel Skills | Fixed Assets Register Template

Excel Skills | Fixed Assets Register Template

Excel Skills | Fixed Assets Register Template

Excel Skills | Fixed Assets Register Template

Excel Skills | Fixed Assets Register Template

Excel Skills | Fixed Assets Register Template

Recording Asset Transactions

Excel Skills | Fixed Assets Register Template

Excel Skills | Fixed Assets Register Template

Excel Skills | Fixed Assets Register Template

Excel Skills | Fixed Assets Register Template

Excel Skills | Fixed Assets Register Template

Excel Skills | Fixed Assets Register Template

Excel Skills | Fixed Assets Register Template

Excel Skills | Fixed Assets Register Template

Excel Skills | Fixed Assets Register Template

Excel Skills | Fixed Assets Register Template

Excel Skills | Fixed Assets Register Template

Excel Skills | Fixed Assets Register Template

Excel Skills | Fixed Assets Register Template

Excel Skills | Fixed Assets Register Template

Asset Class Summary

Fixed Asset Journals

Excel Skills | Fixed Assets Register Template

Excel Skills | Fixed Assets Register Template

Circular Reference Warning

Excel Skills | Fixed Assets Register Template

Excel Skills | Fixed Assets Register Template

Help & Customization

Excel Skills | Fixed Assets Register Template

Excel Skills | Fixed Assets Register Template

Example (Pty) Ltd

Example (Pty) Ltd

Land & Buildings

Land & Buildings

Input Error Codes

Duplicate asset number.

Transaction type is blank or invalid.

Invalid transaction amount for the selected transaction type.

Invalid proceeds from disposal of asset.

Tax Code does not exist.

Example (Pty) Ltd

Supertech Grinder Mod G30A-50 x1

LTC-20B Cnc Turning Centre

Last PY Trn Last PM Trn

Toyota FG 1.8 Ton Forklift

Kraft Vertical Bandsaw

RH8 Hobbing Machine (ex CME)

Office Chairs (5)

Air conditioner Panasonic

Colt Rodeo 3.0(1)

Example (Pty) Ltd

Supertech Grinder Mod G30A-50 x1