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W1-2-60-1-6

JOMO KENYATTA UNIVERSITY OF AGRICULTURE AND TECHNOLOGY


UNIVERSITY EXAMINATIONS 2012/2013
EXAMINATION FOR THE DIPLOMA IN INFORMATION TECHNOLOGY
DIT 0103: SPREADSHEETS
DATE: AUGUST 2012
TIME: 1.5 HOURS
INSTRUCTIONS: ANSWER QUESTION ONE AND ANY OTHER TWO QUESTIONS
QUESTION ONE
a.
What is Microsoft excel.
marks]
b.

Write down the procedure of moving data is Ms Excel.


[2 marks]

c.

Explain the meaning of freezing panes.


[2 marks]

[2

d.
Write down the steps for applying freezing panes.
marks]
e.

[2

Explain the following terms as used in Ms Excel


i.

Home

ii.

Cell-pointer

iii.

Function

iv.

Formula

[4 marks]

f.

Explain briefly any four general features of Electronic spreadsheets.


[4 marks]

g.

State any four chart types used in Ms Excel to represent data.


[4 marks]

h.
Explain any four advantages of using electronic spreadsheets over m annual
spreadsheets.
[8 marks]
QUESTION TWO

a.

Write down the steps followed when adjusting column width.


[3 marks]

b.

What is the difference between relative referencing and absolute referencing?


[6 marks]

c.
In Ms Excel spreadsheet, how do we use Auto-correct operation, highlight the
steps followed
when Auto-correcting.
[4 marks]
d.

Differentiate between Save and Save As in Ms Excel.


[2 marks]

e.
Write down the procedure for editing data in a worksheet.
marks]

[3

f.
Write down the procedure followed when deleting a cell.
marks]

[2

QUESTION THREE 20 MARKS


a.
What do you understand by data sort? Then write down the procedure to
follow when data sorting.
[6 marks]
b.
c.

Write down the procedure of copying and pasting data in Ms Excel.


[4 marks]
How would you perform the following?
i.

Insert a worksheet

ii.

Rename a worksheet

iii.

Delete a worksheet

iv.

Insert a row

v.
marks]

Insert a column

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d.

Autofilll command is widely used in Ms Excel, briefly explain its purpose.


[2 marks]

e.

Write down the steps followed when using Autofill command.


[3 marks]

QUESTION FOUR-20 MARKS

a.

Explain any four advantages of using a spreadsheet program.


[8 marks]

b.
Mr. Gilbert is a leader at Jomo Kenyatta University and wishes to use
Microsoft excel to process
the marks of students during their end of semester
exam. The table below shows the details
entered in the program.
1
2
3
4
5
6
7

a.

A
NAME

B
QS

C
EXCEL

D
WORD

MARY
BENTA
SALO
ME
JANE
AMIN
KIRWA

56
89
52

23
45
66

57
78
78

23
46
44

45
38
39

47
56
22

E
TOTAL

F
AVERA
GE

G
MAX

I
MIN

Give the formula for calculating;


i.

The total score for Mary

ii.

The average score for Salome

iii.

The maximum score for Kirwa

iv.

The minimum score for Jane

v.

The rank for Amin

b.
Outline at least 4 applications of a spreadsheet program.
marks]

[10 marks]
[2

QUESTION FIVE
a.

b.

Explain the following terms as used in Microsoft Excel


i.

Cell-pointer

ii.

Workbook

iii.

Cell address

[6 marks]

Use the students results as shown below to answer the questions that follow

J
RANK

A
1
2 N
O
3 1
4 2
5 3
6 4

ADMISSIO
N NO
2012/015
1
2012/014
2
2012/019
3
2012/020
4

NAME

MAT
H
50

GRA
DE

PRO
G
60

GRA
DE

ELE
C
90

GRA
DE

SU
M

AV
G

7
8
9

JOHN
SAMBU
PETER
RUTO
JAMES
ANDREW
PAUL
JOHN
TOTAL
MEAN
STANDAR
D
DEV

80

35

83

30

70

94

60

35

81

i.
Write the formula that find the sum of all subject marks for the student
whose admission no. is
2012/0151
[2 marks]
ii.
Write a formula that finds the mean of MATH marks to 1 decimal place for all
students.
[2 marks]
iii.
Write a formula to grade the MATH mark in (b) using the range 0-40 and
grade = 4, 41-50, grade 3 51-60, grade 2 61-100, grade 1.
[3 marks]
iv.

Write a formula for calculating the standard deviation.


[3 marks]

v.
Using the table in (b), suggest the errors that may occur in b(i) for the
following conditions;
i.

Cursor pointer is placed in cell H3, when writing the formula

ii.

When the value of cell j3, is larger than can fit in cell.

iii.
marks]

The value of cell H3 is changed to X

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