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KOC.GE.

030 Procedure for Site Verification Visits (SVV)


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Procedure for Site Verification Visits (SVV)


Document Number: KOC.GE.030
Approver:
(Technical)

Manager HSE

Author:

TL Safety

Approver:
(Administrative)

Manager HSE

Document
Coordinator

TL Standard

Scope:

All KOC Directorates

Control Tier:

Tier 3

Issue Date:

16 May 2011

Issuing Group:

HSE Group

Revision / Review
Date:

3 March 2013

Next
Review Date:

1.0

th

rd

nd

March 2016

Purpose / Scope
The purpose of this procedure is to support the established system of Site Verification
Visit (SVV) which is carried out by Circular Appointed Employees (CAE) & Non
Circular Appointed Employees (NCAE) at KOC or Contractors worksites in the
Company. The procedure is intended to highlight HSE as well as applicable
contractual issues that are to be covered during such visit. It is also aimed to define
roles & responsibilities of personnel involved in site visit activities with due care for
observations and corrective actions brought forward from Visitors. The main objective
of this site visit is to enhance HSE commitment and leadership demonstration at
worksite.

2.0

Definitions
Visitor: Any Circular or Non Circular Appointed Employee is a visitor to an individual
site as per schedule. However in areas where no specific facilities, projects or
contractors are related to Non-CAEs, then the respective DMD or Manager will decide
whether or not the Non-CAEs are required to perform SVVs.
SVV Schedule for CAE: It is a monthly schedule prepared by respective Asset /
Directorate HSE Team for visit of Circular Appointed Employees within that asset /
directorate. The schedule will include the site visit frequency as well as brief
information about facilities / worksites to be covered during the visit. However the
number of site visits per month for CAE shall be decided within Asset / Directorate
depending upon resources (numbers of CAEs) and locations to be visited.
SVV Schedule for NCAE: It is a monthly schedule prepared by respective Controlling
Team for the visit of their Non - Circular Appointed Employees who are responsible to
manage those facilities / projects under the Teams jurisdiction. The schedule will
include the site visit frequency as well as brief information about facilities / worksites to
be covered during the visit. However the number of site visits per month for NCAE
shall be decided within the respective Team depending upon resources (numbers of
NCAEs) and locations to be visited.
SVV Coordinator: Corporate HSE Group shall be coordinator for visit of C&MD
whereas Asset / Directorate HSE Team shall be coordinating on this issue for their
DMDs visit. The other CAE will liaise directly with the respective Project Controlling
Team / Asset Owner for their schedule visit program.

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SVV Checklist: It is a simplified checklist provided separately for CAE & NCAE to be
used during their visit. The sample Checklists are attached as Appendices in the
procedure.
SVV Report: It is a brief report issued by individual visitor who visited the site as per
schedule.
SVV Follow Up Report: It is a progress report which shall be provided by respective
asset / directorate HSE Team to Corporate HSE Group indicating monthly status till
closure of action items within stipulated time period.
Senior Management Update: It is an update pertaining to site visit action items which
shall be presented by Corporate HSE Group in the monthly HSE Management
Committee meeting.

3.0

General Requirements

KOC HSEMS Element HSE - 12 - 6

4.0

Key Responsibilities

4.1

CAE Visitor: The KOC Circular Appointed Employees (Team Leader & above) will visit
the specific work site / facility demonstrating the following commitment:

4.2

Each CAE will visit a work site or facility as per distribution in the scheduled site
visit program.

The visitor shall target at least one issue as specified in the Checklist for CAE visit.

The visitor will demonstrate management views and commitment towards safety
and integrity of the worksite / facility visited.

The visit report shall be issued by the visitor to the respective Asset Owner /
Controlling Team of the Facility / Worksite visited.

The C&MD will be assisted by Corporate HSE Group and similarly DMD by
respective asset / directorate HSE Team to record observations during the visit.

The other CAE Visitor (Team Leader & Manager) will coordinate their visit directly
with respective Controlling Team.

NCAE Visitor: The KOC Non - Circular Appointed Employees (Such as Supervisors,
Engineers & Senior Engineers) will visit the specific work site / facility demonstrating the
following commitment:

NCAE will visit only that work site or facility to which he / she is associated with as
a Supervisor / Engineer / Senior Engineer. However NCAE from Asset / Directorate
HSE Team in consultation with respective Controlling Team can carry out SVV at
any facility / worksite which may be outside the Teams jurisdiction but lies within
physical boundary of their Asset / Directorate.

The visitor shall target issues as specified in the Checklist for NCAE visit. However
it is not essential to assess all issues from respective checklists during a single visit

The visitor will demonstrate supervisory views and commitment towards safety and
integrity of the worksite / facility visited.

The visit report shall be issued by the visitor to the concerned authority from KOC
(Asset Owner / Controlling Team) or Contractor (as applicable) at Facility / Worksite
visited.
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4.3

4.4

4.5

Manager HSE:

Assist C&MD during site visit & prepares the SVV report on behalf of the C&MD.

Update the Senior Management on progress of action items / visit report based on
feedback received from respective Controlling Team / Group.

Evaluate the effectiveness of 'Site Verification Visit Program' in addressing the


targeted issues and accordingly adjust the program, if needed.

Asset / Directorate HSE Team:

As a single point contact; prepare and circulate Monthly SVV Schedule for all
CAEs within their Assist / Directorate.

Conduct campaigns and regular awareness sessions on SVV process at Asset /


Directorate level targeting their CAEs and NCAEs.

Assist their DMD during the Site Visit Program & prepare report on behalf of DMD.

Provide monthly feedback on action items from visit report to Corporate HSE
Group till all actions are closed.

Conduct follow up site visit (if required) to confirm the closure of action items
arising from the visit report of respective DMD.

Highlight the progress of SVV action items in their respective Directorate / Asset
HSE meeting.

Asset Owner / Controlling Team

The asset owner for the facility to be visited shall provide full support and
cooperation during the site visit.

Similarly the Controlling Team for Contractors worksite will ensure full support and
cooperation to the visitor during the site verification visit.

They will plan and schedule the site verification visits to be performed by their NonCAE employees.

They are responsible to close the gaps observed during the site visit and
accordingly provide feedback to their respective asset / directorate HSE Team for
the progress made against individual observation.

They are accountable to arrange the resource needed to accomplish the action
items from the site visit report.

5.0

Site Verification Visit Process

5.1

Scheduling of Site Verification Visit


The monthly schedule of site verification visit for Circular Appointed Employees within
Asset / Directorate shall be prepared by respective HSE Team. Such schedule will
specify the Visitor(s), location to be visited and brief information about project /
operational related activities at site. The sample format for CAE site visit schedule is
enclosed as Appendix - 1 of this procedure.
The frequency of such visit will be made taking into account each facility and
contractors worksite (including rig site & well surveillance site) in the respective Asset /
Directorate. The number of site visits per month shall be decided within Asset /
Directorate depending upon resources (numbers of visitors) and locations to be visited.
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As a general guideline 80% of SVVs by CAEs to be carried out within their own
directorate whereas balance 20% should be done in other Directorate. However such
distribution should apply when all worksites within their own Directorate are covered in
SVV schedule. Moreover for directorate with large number of contractor worksites /
facilities, 80%-20% ratio may be applied inter group wise within the directorate.
Similarly if the number of worksites / facilities are less in any particular Directorate,
then 80% - 20% ratio can be suitably modified with due justifications.
In case the scheduled site visit cannot be accomplished by the assigned visitor due to
extreme commitments; then he / she may pre-pone / post-pone the visit in due
consultation with respective Asset Owner / Controlling Team or alternately it may be
delegated to his / her subordinate or to other visitor through mutual agreement.
However every effort will be made by both CAE as well as NCAE to adhere with the
scheduled visit program.
5.2

Site Verification Visit


The visitor shall carry out site visit for the specific location indicated in the visit
schedule. The exact date of the site visit shall be agreed between the Visitor and the
respective Asset Owner / Project Controlling Team for the site to be visited.
During such site visit program; C&MD will be assisted by Corporate HSE Group for
coordination, onsite observation record & preparation of report on behalf of visitor.
Similarly each DMD shall be assisted by respective asset / directorate HSE Team for
coordination, observation record and preparation of report on behalf of the visitor.
Additionally Contractors are to be encouraged to schedule & conduct SVVs internally
at their worksites, in case they do not have similar site verification program.

5.3

Site Verification Visit Observation


The observation during site verification visit shall be focused to issues enlisted in the
specific checklist for CAE or NCAE as applicable. Such observations may reflect the
onsite key personnels throughput on high risk issues and its control measures. The
observation made by the visitor during such visit shall be recorded in the respective
sample checklist enclosed as Appendices of this procedure.
Based on HSE good practices observed & upon satisfactory HSE awareness level
amongst workers at site, the visitor can suggest rewarding those KOC or Contractor
employee(s) for their good HSE Performance. For such situation HSE Incentive
Program for KOC & Contractor Employees available with Asset / Directorate HSE
Team may be referred. Additionally certificate of appreciation may be issued to
selected employee(s) as an encouragement recognizing safe working practices and
good HSE behaviours.

5.4

Site Verification Visit Report


The HSE site visit report containing the observation made by the visitor shall be issued to
the concerned Asset Owner / Project Controlling Team within 3 working days. The site
visit report shall be concise and to the point indicating the strengths, gaps and corrective
measures (if any) to be taken. The site verification visit report for CAE shall be maintained
at HSE Live portal for convenient access and reference. However SVV Report for NCAE
will be managed manually by the visitor at their Team level until further enhancements
are made in HSE Live to host those reports online. A guideline for SVV reporting is
attached as Appendix VI in this document.

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5.5

Follow up Action
The follow up of all site verification visit report shall be carried by respective asset /
directorate HSE Team till the closure of action items within stipulated time period. The
monthly status of follow up action shall be submitted to HSE Group by respective
asset / directorate HSE Team for further briefing to senior management during the
monthly HSE management committee meeting. The asset / directorate HSE Team
may raise the unresolved issues in their directorate HSE Committee meeting.

5.6

Management Update:
During monthly HSE management committee meeting, the senior management will be
briefed on the progress and status of action items from the site verification visit report.
Such briefing will be based on the update provided by the respective Asset /
Directorate HSE Team in consultation with the concerned Asset Owner / Project
Controlling Team (Refer AppendixVI SVV Statistics Reporting Guidelines for CAEs &
NCAEs in this procedure).

5.7

Site Verification Visit Analysis & Adjustment


The effectiveness of site visit can be measured through follow up inspection of the
facility / work site by respective asset / directorate HSE Team. The progress made or
area to improve may also be shared across the asset / directorate as an example
established or lesson learnt. The outcome of follow up inspection may lead to improve
the visit program further focusing on targeted issue.

6.0

Key Documents / Tools / References

7.0

Abbreviations

8.0

HSEMS Monitoring & Measurement Procedure (KOC.GE.018)


KOC HSE Audit, Inspection & Self-Assessment Procedure (KOC.GE.016)
Contractor HSE Oversight Procedure (KOC.GE.012)

CAE : Circular Appointed Employee


NCAE : Non- Circular Appointed Employee
DMD : Deputy Managing Director
DC & DMD : Deputy Chairman & Deputy Managing Director
C&MD : Chairman & Managing Director
P&G : Planning & Gas
KOC Kuwait Oil Company
HSE Health, Safety & Environment
HSEMS HSE Management System
SVV Site Verification Visit

HSE Records (Retention Period)

CAE SVV Reports Through HSE Live


NCAE SVV Reports Till completion of the project or service.

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Review and Revision Log:


Review/ Revision
Date

Document
Approver

Document
Author

Revision Details

th

Drafted the procedure

th

Draft
circulated
among
HSEMS
Implementation Committee for review

th

Reviewed
Committee

th

Highlight presented in Leadership Committee

20 Sep 2010
29 Sep 2010

12 Dec 2010
27 Dec 2010
th

16 May 2011

rd

3 March 2013

Manager - HSE

TL - Safety

by

HSEMS

Procedure
approved
Administrative Approver

by

Implementation

Technical

&

Updated the procedure with minor changes in


section 2.0 - visitor & SVV schedule for
NCAEs; added 80%-20% ratio for scheduling
of CAE SVVs in section 5.1; mentioned
contractor SVV in section 5.2; mentioned HSE
incentive program in section 5.3 and modified
CAE SVV Checklist contents to match with the
format given in HSE Live.

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Appendix I
Sample Schedule for CAE

... Directorate
Site Verification Visit Schedule 2011 - 12 for CAE's April 2011
S. No.

Project Title

Location of Work

Controlling Contract
Week - 1 Week - 2 Week -3 Week - 4
Team
No.

1
2
3
4
5
6
7
8
9
10

Note:

Team - I

Team-6

Team - 2

Team-7

Team - 3

Team-8

Team - 4

Team-9

Team - 5

Team-10

SVV Reports to be uploaded on


HSE Live

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Appendix II

Kuwait Oil Company (K.S.C.)

Worksite Verification Checklist for Circular Appointed Employees


Work Site / Facility: Contractor / Sub - Contractor
Type of Work / Activity: Date & Time: .
Controlling Team: Contract No. ...

S. No.

Worksite Verification Checks

1.0
1.1

Contractual Compliance
The Contractor & Sub- Contractors are pre-qualified as per KOC Prequalification criteria
The SubContractor (if any) involved in the works is approved fulfilling contractual
requirement
The Contractor / Sub Contractor has HSE set up as specified in Contract.
The work being carried out at site is authorized as per KOC Permit to Work Procedure.
The work being carried out is within the working hours as stipulated under the contract
Supervisory Control
The work is being carried out under dedicated supervision for each activity at site.
The Worksite is also attended by Contractors approved Safety Officer / Safety Engineer.
Qualification & experience of HSE personnel & Worksite Supervisors are as per contract
The numbers of supervisors available at site are as per Contract requirement.
The Permit Applicant & Worksite Supervisors are authorized by Controlling Team.
Plant & Equipment at Site
The plant & equipment at site have valid certification confirming its suitability for work.
The plant & equipment being used is suitable for the application.
The plant & equipment being used is suitable for hazardous area classification.
The operator of the plant & equipment is trained, certified & authorized for the work.
The plant & equipment being used have preventive maintenance schedule.
HSE Awareness & Compliance at Site
The worksite supervisor & safety officer are aware of KOC procedure for the work.
The applicable procedures are being implemented at the worksite.
The tool box talk has been conducted for the work in progress & evidence available.
The JSA (Job safety Analysis) for the work has been conducted & JSA sheet available.
Hazards associated with the work have been identified & required precautions taken.
HSE Inspection & Review
The Worksite has been inspected by Permit Applicant & Permit Issuer to confirm safety.
The worksite has been inspected by Controlling Team & recorded in the site log book
HSE inspection of worksite has been conducted by Asset / Directorate HSE Team.
Weekly HSE review has been carried out at site by Controlling Team.
Controlling Team is involved as Permit Applicant for critical activities being carried out.

1.2
1.3
1.4
1.5
2.0
2.1
2.2
2.3
2.4
2.5
3.0
3.1
3.2
3.3
3.4
3.5
4.0
4.1
4.2
4.3
4.4
4.5
5.0
5.1
5.2
5.3
5.4
5.5

Action

Additional Remarks (if any): .................


Name of Visitor: .. Designation: .Tel No.
Signature:.. Team / Group / Directorate: ....
Distribution:
TL Controlling Team (.)
Manager Controlling Group (..)
DMD Controlling Directorate (..)
Cc:
TL HSE (Asset / Directorate)
File
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Worksite Verification Process


(i) These are the minimum checks that can be carried out by any Circular Appointed Employee (CAE) in KOC to ensure
compliance with contractual requirement as well as safety & integrity at the worksite.
(ii) The signed checklist to be sent to the respective line management with copy to the concerned asset / directorate HSE Team
within 48 hours of the visit.
(iii) The visitor can stop the work in case of imminent hazard noticed at worksite and in such situation the work can recommence
only after required corrective measures with approval from Controlling Group Manager.
(iv) The respective Controlling Team will be responsible for corrective measures as well as follow up action items emerging from
such visits and update its progress to their higher management with copy to asset / directorate HSE Team on monthly basis.
(v) The asset / directorate HSE Team shall bring forward the pending issues from such visits to the notice of higher management
during Directorate HSE meeting.
(vi) The accountability for the failure of HSE implementation or contractual non compliance will be fixed to the concerned
Contractor or KOC employees considering their roles & responsibilities for safety & integrity of the worksite.
(vii) Accordingly contractual penalty or disciplinary action as applicable will be taken against the accountable party by line
management.

Condition at Worksite

Verification Status

(i)HSE Compliance is good and all the questions had a positive factual answer which is reflected in safe practices at worksite. . (ii)
Only minor deviations are found which are corrected immediately. (iii) Supervision is competent and efficient in terms of planning,
control of hazards & good communications explaining safe practices among workforce. (iv) Subcontractors are informed of applicable
HSES Procedures, Standards as well as requirements demonstrating alignment and adherence for its compliance during the different
stages of projects. (v) The supervisors are competent and the workforce is evidently debriefed and trained.

Satisfactory

Need

(i)HSE compliance denotes the lack of consistency between the existing procedures & its application at site, also safe practices are of
low quality with safe practices poorly implemented or supervised. (ii) Supervisors are not well informed on the HSEMS & its
implementation status unsatisfactory for contractor and subcontractor activities. (iii) Not all questions can be answered positively.(iv)
Compliance requires improvement on immediate & mid - term basis. (v) A medium intensity management intervention is required in
the short & mid - term.

Improvement

(i)HSE compliance is evidently poor. (ii) There is a clear lack of understanding by supervision about KOC HSEMS which is reflected at

Poor
Condition

site where unsafe acts & conditions are multiple indicating a tangible poor safety culture along the workforce as well as management.
(iii) Supervisory level do not corresponds with the requirements of the contract in terms of head count & competencies. (iv) There are
conditions that can lead imminently to a serious accident if not controlled immediately. (v) The communications between workforce and
supervision in terms of HSE is really poor if not inexistent. (vi) Poor housekeeping and materials storage reflects a lack of HSE
commitment by supervision. (vii) This site requires an immediate stop and a major as well as serious intervention by controlling team
aiming in-depth changes to move toward a revamping in terms of HSE compliance.

Worksite Verification Flow Diagram


Worksite Verification
Checks by CAE

Signed Checklist sent to Controlling Team / Group /


Directorate for corrective measures & follow up with Cc
to asset / directorate HSE Team.

Is there any non compliance /


unsafe act / unsafe condition at site?

Appreciate the
Work

No

Yes

Is it causing any imminent


hazard at worksite?

Stop the Work till situation is corrected


& assured by Controlling Group Manager

KOC Employee Assess & Consider to


apply disciplinary action as per KOC policy

Yes

No

Instruct to
improve
situation at
worksite

Who is accountable
for imminent hazard?

Contractor Assess & Consider to


apply Contractual Penalty Clause

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Appendix III
Facilities Worksite Verification Checklist for KOC Non Circular Appointed Employees
Facility: _________________________________________________ Date of Visit _________________________________________
1.- Access Roads & Parking Areas

Actions Taken / Recommended

1.1- Access roads are free of obstacles


1.2- Traffic signs are present & in good condition
1.3- Access to Parking area is free of obstacles
1.4- Parking slots are properly marked
2. Area General

Actions Taken / Recommended

2.1- Fences are in good condition & Gates are locked (Other than main access gate)
2.2- No electrical / Instrumentation parts are open or exposed
2.3- Walkways, ground & storm water drains are clean, tidy, free from debris / obstacles and properly
leveled.
2.4- All relevant and appropriate warning signs are in place, properly visible & in good condition.
2.5- Steps, walkways, cross over platform and handrails in good condition
2.6- Lighting adequate and in good condition
2.7- Ear protection is used in high noise areas
2.8- Excavated area are posted with proper warning notices and flashers
2.9- Close circuit TV monitor is in full functioning
2.10- Presence of any dry vegetation and debris around plant.
2.11- PPE in good condition and used appropriately
2.12- General housekeeping is good
2.13- Waste s are disposed off as per regulatory, procedural & contractual requirement.
2.14- No cellular phones are allowed within the facility.
2.15-. Wastes are managed as per regulatory, procedural & contractual requirement.
2.16.-Materials are handled & transported in a safe manner.
2.17.-Materials are managed and stored in a safe manner.
2.18.-Emergency Exits & Assembly Points are marked and free from obstacles.
2.19-Flammables & hazardous materials are marked and stored safely as per regulatory,
Procedural & contractual requirement.
3.- Control Room

Actions Taken / Recommended

3.1- H2S Emergency equipment is ready & inspected (Escape Mask & SCBA set)
3.2- Control room personnel trained in using H2S emergency equipment
3.3- Visitors book is up to date
3.4- Fire Extinguishers are in good condition & Inspected
3.5- Fire Detection & Suppression system in good condition & Inspected
3.6- HVAC System for room pressurization is working & tested
3.7- Emergency exits are properly marked
3.8- Lightning is in good condition
3.9- Emergency doors signaled & working properly
3.10- Room & instruments are protected against water flood
3.11 Walkways are free from obstacles & tripping hazards
3.12- No smoking policy is observed rigorously
3.13-Close circuit TV monitor is in full functioning
3.14-Portable Multi-Gas detectors have been calibrated and are not overdue for next calibration.
4.- Safety Systems & Emergency Response

Actions Taken / Recommended

4.1- Fire pump tested & in good condition


4.2- Is there any obstruction for access to emergency / Firefighting equipment?
4.3- Safety guards are in place & in good condition. No hazard persists from mechanical impact.
4.4- Fire extinguisher location clearly marked
4.5- Fire extinguishers in good condition with valid date of inspection
4.6- Automatic drain systems are not left open to atmosphere.
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4.7-Safety relief valves are tested & calibrated as per schedule & test / calibration tags provided.
4.8- Electrical / Instrumentation system is suitable for classified zone.
4.9- Wind socks are visible & in good condition
4.10- Muster point signs and Muster site properly prepared
4.11- Equipment grounded properly
4.12- PPE signs provided and used appropriately
4.13- H2S Emergency equipment is ready & available
4.14- ESD and alarm buttons are properly marked and protected from accidental operation.
4.15- Firefighting equipment ( hose reels/large extinguishers) are kept tidy, operational & Inspected
5.- Piping, Vessels & Valves

Actions Taken / Recommended

5.1- Piping & vessels in good condition & free of corrosion


5.2- Pipe & vessel supports in good condition
5.3- Free from leaks (flange joints, valve & glands etc.)
5.4- Line numbers clearly marked and visible
5.5- All piping and on line appurtenances have overhead clearance.
5.6- Studs & Bolts for valve / flange joints are in place and properly tightened
5.7- Pipeline appurtenances (valves etc) are safely accessible for operation & maintenance
5.8- Well flow lines are positively identified and pipelines are provided with flow direction visibly marked
5.9- Manual operated valves above 12 are provided with gear-operated lever & are ergonomically safe?
5.10- Handles for every valve are in place
5.11- Direction to close clearly marked on valves
5.12- Pressure gauges are functional & show correct reading, properly clamped, no vibration.
5.13- Tag showing Inspection / Calibration due date / test date are provided for Pressure gauges.
5.14- PI / TIs are tested, calibrated and last date / next due date tag provided.
5.15- Drip trays / drums emptied, sampling line valves closed and open ends are plugged.
5.16- Access ladders & platforms are available & good condition
5.17- Is any item in this area vibrating and or emanating excessive noise?
5.18- Flexible connections are in good condition.
5.19- Vents system are OK and connected to the safe containment ,line / sump
6- Compression Area

Actions Taken / Recommended

6.1- Is any item in this area vibrating and or emanating excessive noise?
6.2- Fire & gas system in good condition & Inspected as per plan
6.3- Alarm system tested as per plan during the period
6.4- Escape routes properly marked
6.5- H2S detection system tested & certified labeled
6.6- Flexible connections are in good condition (Not corroded, not loose, not partially cracked etc)
6.7- Pressure gauges are functional & show correct reading, properly clamped, no vibration
7- Chemical Storage and Supply

Actions Taken / Recommended

7.1- Proper storage provided for chemical drums & empty drums stacked at designated location.
7.2- Chemical drums are labeled.
7.3- Chemical warning signs posted
7.4- MSDS are ready and available
7.5- Tank filing system adequate.
7.6- No chemical leakage or spillage noticed in chemical handling area.
7.7- No spillage in chemical handling area.
7.8- Safety shower / eye wash station and water supply are fully functional adequate and in good
condition as well as water is maintained at appropriate temperature.
7.9- Drain System OK
7.10- Empty drums are removed and properly stored for final disposal.
8.- Power Substation

Actions Taken / Recommended

8.1- Substation / switchgear room - maintenance log book is available and up to date
8.2- Danger signs and electrical warning instructions are clearly visible
8.3- Combustible / flammable material present inside the building / room
8.4- Rubber mats are in place & in good condition.
8.5- Cover plates for internal false floor are in good position
8.6- Electrical panels are fully closed
8.7- Feeder panels, those under non-operation, are properly locked / tagged out with multi lock system
8.8- All electrical instruments are functioning safely.
8.9- Emergency lighting working properly
8.10- All indicating lamps are functional
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8.11-Fire suppression system in Control room is in good working condition & inspected as per plan
8.12-Earthing system working properly and tested as per plan
8.13-Power Substation Power Substation Doors are shut with no gap from the floor level
8.14-Good Housekeeping in Transformer Yard & No dry vegetation growth
9.- Product Transfer Pumps

Actions Taken / Recommended

9.1-No leakage noticed


9.2-Any vibration observed
9.3-Any excessive temperature observed
9.4-Any accumulation of crude oil / lube oil beneath the pump skid.
9.5-Safety guard (non- sparking type) provided for coupling / shaft / other rotating parts.
9.6-Pumping unit is properly grounded.
9.7-No loose / exposed wire-cables observed.
9.10-All electrical / instrumentation are properly fixed as per classified zone.
9.11-Proper and sufficient lighting are provided.
9.12-Incoming and outgoing lines are identified with line numbers & directions of flow.
9.13-No loose bolts are seen
9.14-Strainers on pump section line are clean & differential pressure gauge is showing correct reading..
9.15-All supports are rigid, firm and in good condition.
9.16-Product Transfer Pumps No open drain connection and accumulation of oil in Pump house
10.- Crude Oil Tanks

Actions Taken / Recommended

10-1-Condition of Bund Wall is good and intact.


10-2-No leakage noticed. (From tank body, flanges, valves, pipeline, drains, etc)
10.3-No excavated material inside bund wall
10.4-Sample point trays are clear
10.5-No accumulation of Crude oil inside tank bund wall.
10.6-Earthing system working properly and tested as per plan.
11.- Permit to Work Compliance
11.1. Permit Issuer conducted site visit as recorded in Logbook before permit issuance
11.2. Any non-routine activity being carried out is authorized through appropriate permit
11.3. The precautionary measures & controls stated in the permit are implemented
11.4. Every active permit has approved JSA ( Job Safety Analysis) Sheet attached.
11.5. The workforce was briefed through Tool Box Talk on associated hazards & its control measures
12.- Managing Heavy Lifting Operations
12.1. The lifting equipment is in good condition, fit for the purpose with valid Inspection & Clearance
Certificate as per applicable procedure & standard
12.2. Inspection validity available on all Lifting Equipment including tag for SWL-Safe Working Load
12.3. Lifting Equipment has automatic safe load indicator and alarm device..
12.4. The safe working load is clearly visible to the operator for lifting equipment & its extensions
12.5. Lifting Equipment are as per original design specification & no alterations or modification are made
unless authorization from manufacturer.
12.6. Any safety device installed on lifting equipment is in operational condition.

Actions Taken / Recommended

Actions Taken / Recommended

12.7. Rigging & slinging hardware are inspected & certified every 6 months
12.8. Operators of lifting equipment are trained & certified
12.9-JSA/Assessment of lift operations are completed along with suitability of equipment & methodology
by competent person
12.10. Availability of competent rigger & banksman under dedicated supervision
12.11. All lifting equipment & tackles are visually inspected before each lift by a competent person
12.12 The area is barricaded where lifting equipment operations in progress.
13.- Safe Working at Height

Actions Taken / Recommended

13.1. The work is properly planned, organized & appropriately supervised


13.2. Potential hazards are assessed & precautionary measures taken.
13.3. An approved working platform / scaffolding is used, provided with handrails, toe boards, proper
access ladders, metal base plates, base of scaffold or working at height perimeter must be
barricaded etc.
13.4. Hydraulic platforms & man cage equipment are inspected by a certified 3rd party inspection agency.
13.5 Operators are of hydraulic platforms and man cage equipment are trained & certified.
13.6. Scaffolds are inspected and verified by a certified, competent person ensuring stability and integrity
on components, assembly and required fixtures and is provided with respective signed Green
Inspection Cards.
13.7. Personnel working above 6 ft or higher is provided with fall arrest that meets minimum the following
- Full body harness using double latch self locking snap hooks at each connection meeting ANSI
Standards as minimum. Anchors capable of supporting 2,268 Kilograms. (5,000 pounds) mounted
preferable overhead. Synthetic fiber lanyards with a tensile strength of at least 2,268 Kilograms.
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(5,000 pounds) provided with shock absorber
13.8-Monthly Inspection of fall arresting equipment is done to verify its suitability & fitness
14.- Prevent/Control Hydrocarbon Leak & Spill

Actions Taken / Recommended

14.1. The approach of ignition sources near hydrocarbon carrying pipeline or vessel is not permitted.
14.2. Gas test was carried out before authorizing work near hydrocarbon carrying pipeline or vessel
14.3. The positive isolation has been applied in case of doubtful integrity for isolation valves on
hydrocarbon carrying pipeline / vessel.
14.4. Fire & Gas detection system have been function tested
14.5. No mechanical excavation is permitted near hydrocarbon pipeline / vessel.
14.6. The workforce is aware of Oil Spill Contingency & Emergency Response Plan.
15.- Prevent Fire & Explosion

Actions Taken / Recommended

15.1. All required precautions have been taken to prevent fire and explosion at site.
15.2 The Worksite Supervisors & their workforce are trained for Onsite Emergency Response and
Damage Control Action.
15.3. The Worksite Supervisor & their workforce are familiar with the use of Fire Extinguishers available
at site
15.4. Fire Fighting Equipment are properly maintained and kept ready to use. .
15.5. All hot works effectively controlled through risk assessment & control measures as per the PTW.
15.6. Any vehicle / mobile plant entering classified area is fitted with approved spark arrester.
15.7. Gas cutting & welding equipment are in good condition, hoses properly fitted , flash back arrestors
located near the regulators and mixer / cutting nozzle
15.8. All classified areas are gas tested regularly before and during the execution of any Cold or Hot
work activity.
15.9. Preventive maintenance & inspection program is fully implemented for Safety Critical Equipment.
15.10. Hydrocarbon carrying vessels / tanks are equipped with lightning protection.
15.11. Worksite specific & scenario based Emergency Response Plan line to KOC General Emergency
Procedure is available & implemented.
15.12. The fuel transportation vehicles are fit for the purpose meeting regulatory requirements, in good
condition and properly maintained.
16.- PPE Implementation

Actions Taken / Recommended

16.1. Everyone is wearing PPE as required for the work at site


16.2. The PPE available at site is in good condition & appropriate for the task to be carried out
17.- Emergency Response

Actions Taken / Recommended

17.1. KOC approved emergency response plan is available at site.


17.2. A first aid facility is available at site & ambulance can readily arrive when required.
17.3. A qualified paramedic /nurse is available at site as per contract.
17.4 New project location is communicated to KOC Area Fire Station & Ambulance Service.
17.5. The site specific emergency response plan has been tested and observations recorded.
17.6. The onsite emergency alarm & response system has been explained to the workforce at site
18.- Temporary Mobile Plant

Actions Taken / Recommended

18.1. The heavy vehicle / mobile plant at site have Gate Pass, Clearance and is fit for the purpose.
18.2. The operator for heavy vehicle / mobile plant is trained and certified for its operation.
18.3. The heavy vehicle / mobile plant are operated under a dedicated supervision.
19.- Excavations

Actions Taken / Recommended

19.1. The proposed area of excavation is EOD cleared and certificate obtained.
19.2. Valid Excavation notification and authorized work permit is available
19.3. No mechanical excavation is proceeding close to 5 meters to any hydrocarbon carrying pipeline.
19.4. No mechanical excavation is proceeding close to 1 meter to any non-hydrocarbon carrying
pipeline, cables and services.
19.5. Safe detour / by-pass along with warning signs are provided as per requirement.
19.6. Materials are piled at minimum 1 m. from the excavation
19.7. Excavation of more than 1.2 m. shall be treated as Confined Space.
19.8.Heavy plant is not allowed to operate in less than 3 m. from open excavation
19.9.excavations are provided with proper access
19.10.Tool box talk briefing the workers on hazards and precautions to be taken
19.11.Adequate fencing, barriers and warning notices are to be provided around any excavated area to
alert and prevent accidental fall into it
19.12. Excavation has proper protection such as shoring, sloping or supporting systems to avoid
excavation collapsing.
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19.13. Once underground services are exposed the area should be further excavated manually for at
least 3 meters (10 ft) on either side of the exposed services before using mechanical excavator.
20.- Power Tools & Temporary Electrical Facilities
20.1.Tools are in good operable condition
20.2. Tools have proper guards
20.3.Tools are fit for purpose
20.4.Tools are used properly
20.5. Electric extensions and connections are in good condition and as per international standards
20.6. Electric circuits are protected with Earth Leakage Circuit Breaker (ELCB)
20.7. Electric distribution boxes are weather proof and circuits properly identified.
20.8.Hazards to others are avoided (e.g. grinding)

Actions Taken / Recommended

Observations:

Note:
(i)

The checklist is intended to be used by KOC NCAE at worksite under their jurisdiction.

(ii)

The recommended method to perform an effective visit is to select one or two of the categories / themes enlisted in this checklist and
Verify the compliance status at site.

(iii)

It is important to mention Actions Taken / Recommended to address the situation at site.

Visitors Information:
Name of Visitor:

Designation :

Controlling Team / Company :

Employee No.:

Signature & Date :

Contact No. :

Distribution
Contractor / Subcontractor s Project Manager :
Contractor / Subcontractor s HSE Manager:

Cc:
KOC Project Controlling Group / Team:
KOC Asset / Directorate HSE Team:

Actions:
Corrective Actions Taken by Contractor / Subcontractor (To be ensured KOC by Project Controlling Team):

Worksite Verification Flow Diagram

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Appendix IV
Drilling Worksite Verification Checklist for KOC Non Circular Appointed Employees
Rig Site: _________________________________________________ Date of Visit _________________________________________

1. General Requirements

Actions Taken / Recommended

1.1- Site Log at site is available and kept updated on visits performed to Rig Site
1.2-Appropriate warning & safety signs displayed
1.3-Medic is available round the clock
1.4-First aid supplies (frequency of check)
1.5-Lighting adequate & properly protected
1.6- Clinic is well equipped to handle the emergency cases.
1.7--Emergency eyewash available and thermally isolated to keep water at fresh
temperatures during summer
1.8- Firefighting equipments available and Inspected as planned at regular intervals
with visibly tags
1.9- Relevant HSE MS Procedures are being implemented at the site
1.10-Procedure for reporting incidents availability
1.11-Pollution control no fuel spills, reserve pit leaks, trash in pits ,etc.
(Standing instructions/ Regulations known)
1.12-Work permit forms records kept
1.13-Current well control certificate Refresher frequency
1.14-Windsocks are installed and in good condition
1.15-General Housekeeping is good
1.16-Contingency plan (e.g., critical H2S wells) procedures known & used
1.17-Flare lines secured (hazard signs posted)
2. Records & Training

Actions Taken / Recommended

2.1-Safety meetings; records (deficiencies corrected)


2.2- HSE Training matrix is being implemented
2.3-Fire drills; records and frequency
2.4-All employees made aware of HSE policy, orientation given to all new employees
(method used booklet, video, posters, etc )
2.5-Emergency telephone numbers posted (when checked & tested )
3. Personal Protective Equipment
3.1-Adequate PPE is being used by all

Actions Taken / Recommended

3.2-PPEs available in sufficient quantity, stored and maintained in good condition &
easily accessible
4. Living Quarters
4.1- Hygiene conditions are well maintained in and around the Camp facilities.

Actions Taken / Recommended

4.2-Two means of exit provided (Exits clearly marked)


4.3- Certified First Aider is available for 24 hours
4.4- Firefighting system is well maintained
4.5-Ventilation, heating / air conditioning provided (satisfactory working condition)
4.6- All catering crew have the valid health cards
4.7- KOC approved Sewage Handling system is being used
Actions Taken / Recommended

5. Pipe-rack Area
5.1-Pipe racks level and in good condition
5.2-Pipe stops provided
5.3-Stacked material secured against falling
5.4-General housekeeping (Area free from obstruction)

Actions Taken / Recommended

6. Rig Floor General


6.1-Handrails & toe boards completely around rig floor
6.2-Stairs & steps non-skid; properly secured with adequate handrails
6.3-Floors free of grease & tripping hazards
6.4-BOP controls labeled & operating properly (last function test, frequency)
6.5-Two means of exit from doghouse & rig floor
6.6-First aid kit, stretcher & eyewash in doghouse (readily accessible)
6.7-Bulletin boards, safety signs, required notices, BOP Procedures ,max. allowable
casing pressure etc.(correct information posted)

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6.8-Communications appropriate for location (telephones, radios, etc.)
7. Rig Floor Tongs & Slips
7.1-Power tongs (guarded)

Actions Taken / Recommended

7.2-Tongs: body and jaws (back-up, break out)


7.3-Safety gate
7.4-Hoses & fittings, wire ropes (no worn wire rope)
8. Rig Floor Draw works & hoisting gear
8.1-Crown-O-Matic properly installed; setting maintained ;checked each shift

Actions Taken / Recommended

8.2-Drill line in good condition; ton mileage up to date; slip/cut as required (date of last
visual inspection)
8.3-Dead-line anchor & retainer (date of last visual inspection)
8.4-Weight indicator in good shape & working properly
8.5-Traveling block & hook in good condition (when last NDT tested)
8.6-Overall maintenance & appearance of draw-works
9. Rig Floor Cat heads / hoists
9.1-Overall condition of all ropes, chains, slings, hooks (inspection / testing records)

Actions Taken / Recommended

9.2-Man-riding winch (test records / fail safe brake)


9.3-Well control procedures displayed
10. Derrick
10.1-Safety belts & lines (in good condition, used)

Actions Taken / Recommended

10.2-Derrick ladder (no rungs bent or missing)


10.3-Any tools used in derrick properly secured
11. Shale Shaker Area
11.1-Moving machinery properly guarded

Actions Taken / Recommended

11.2-Stairs in good condition; non slip; secured


11.3-Handrails fitted on all passageways & stairs (good condition, secured)
11.4-Passageways clear, no obstructions (no missing, loose gratings)
11.5-Condition of grating and floor
11.6-Adequate lighting (explosion proof)
12. Mud Tanks
12.1-Passageways clear, no obstructions (no missing, loose gratings)

Actions Taken / Recommended

12.2-Stairs in good condition; non slip; secured


12.3-Handrails fitted on all passageways & stairs (good condition, secured)
12.4-Eyewash station nearby (working condition)
12.5-Valves accessible & in good condition
12.6-General housekeeping
13. Sack storage / Bulk silos
13.1-Sack materials and mud properly stacked on pallets

Actions Taken / Recommended

13.2-Adequate ventilation
13.3-Eyewash & personal protective equipment available & used
13.4-Forklift properly maintained & operated safely (driver properly qualified)
14. Mud hopper / Mixing Barrel/Mud Pumps
14.1-Chemical barrel safely constructed & located (chemical warning signs)

Actions Taken / Recommended

14.2-Personnel instructed in safe handling of chemicals (procedure in place &


enforced)
14.3-Personal protective equipment available & used
14.4-Eyewash/emergency shower readily available (in good working condition)
14.5-Material Safety Data Sheets readily available
15. Storage Areas
15.1-Paint and paint thinners properly stored/covered

Actions Taken / Recommended

15-2-General housekeeping
16. Fuel Tanks / Fuel Transfer
16.1-Contents properly labeled & warning signs (fire hazard, No smoking)

Actions Taken / Recommended

16.2-Fire extinguishers provided / accessible


16.3-General housekeeping
Observations:

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Note:
(i)

The checklist is intended to be used by KOC NCAE at worksite under their jurisdiction.

(ii)

The recommended method to perform an effective visit is to select one or two of the categories / themes enlisted in this
Checklist & verify the compliance status at site.

(iii)

It is important to mention Actions Taken / Recommended to address the situation at site.

Visitors Information:
Name of Visitor:

Designation :

Controlling Team / Company :

Employee No.:

Signature & Date :

Contact No. :

Distribution:
Contractor / Subcontractor s Project Manager :
Contractor / Subcontractor s HSE Manager:

Cc:
KOC Project Controlling Group / Team:
KOC Asset / Directorate HSE Team:

Actions:
Corrective Actions Taken by Contractor / Subcontractor (To be ensured KOC by Project Controlling Team):

Worksite Verification Flow Diagram

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Appendix V
Construction, Maintenance & Marine Operations Worksite Verification Checklist for KOC Non Circular Appointed Employees
Worksite: __________________________________________________ Date of Visit _________________________________________________________________
Contract No. ____________________ ___________________________ KOC Project Controlling Team__________________________________________________
Contractor:______________________________ ___________________Activity:_____________________________________________________________________
Subcontractor:__________________________ ____________________ Activity_____________________________________________________________________
1. - Supervision at Worksite

Actions Taken / Recommended

1.1 The number of supervisors at site are as per contract requirements.


1.2 The worksite manager is available present on a permanent basis
1.3 The number of HSE personnel at site is as per contract requirements.
1.4 The KOC Project Controlling Team has a representative at site.
1.5. The HSE personnel & Supervisors at site are experienced & competent?.
2.- Subcontractors Management
2.1. The subcontractors working at site are approved by KOC?.
2.2. The number of Subcontractors supervisors at site is as per contract requirement.
2.3. The number of Subcontractors HSE Personnel at site is as per contract requirement.
2.4. The Subcontractors HSE Personnel & line supervisors at site are experienced & competent
3.- Safe Driving on KOC Business
3.1. The number of passengers does not exceed manufacturers design specification for the vehicle.
3.2. Vehicle is in good condition, fit for the purpose with valid Gate Pass & Clearance Certificate issued
by KOC.
3.3 .Seat belts are installed and worn by all occupants in the vehicle.
3.4. Loads are secured properly, signaled & do not exceed manufacturers design specifications or legal
requirement for load transportation.
3.5. Drivers are trained & certified to drive the class of vehicle.
3.6. Drivers do not use cell phones or radios while driving.
3.7. Speed limits are followed by all drivers.
4.- Permit to Work Compliance
4.1. Permit Issuer conducted site visit as recorded in Logbook before permit issuance
4.2. Any non-routine activity being carried out is authorized through appropriate permit
4.3. The precautionary measures & controls stated in the permit are implemented
4.4. Every active permit has approved JSA (Job Safety Analysis) Sheet attached.
4.5. The workforce was briefed through Tool Box Talk on associated hazards & its control measures
5.- Workers Competency & Skills

Actions Taken / Recommended

Actions Taken / Recommended

Actions Taken / Recommended

Actions Taken / Recommended

5.1. Competency requirements for each job title are defined for Contractors & Subcontractors
5.2. Contractors are fully adhered to KOC competency & training programs.
5.3. A comprehensive training program is fully implemented by Contractors & subcontractors based on
their risk exposure.
5.4. An assurance process is in place to ensure training compliance, its effectiveness and also
contractors & subcontractors provided with training passport.
5.5. All contractors & subcontractor personnel are trained as per risk based plan?
5.6. The training program is delivered through good quality training modules, competent trainers, training
facilities and visual aids?
6.- Managing Heavy Lifting Operations
6.1. The lifting equipment is in good condition, fit for the purpose with valid Inspection & Clearance
Certificate as per applicable procedure & Standard
6.2. Inspection validity available on Lifting Equipment
6.3. Lifting Equipment has automatic safe load indicator and alarm device..

Actions Taken / Recommended

6.4. The safe working load is clearly visible to the operator for lifting equipment & its extensions
6.5. Lifting Equipment are as per original design specification & no alterations or modification are made
unless authorization from manufacturer.
6.6. Any safety device installed on lifting equipment is in operational condition.
6.7. Rigging & slinging hardware are inspected & certified every 6 months
6.8. Operators of lifting equipment are trained & certified
6.9. Assessment of lift operations are completed along with suitability of equipment & methodology by
competent person
6.10. Availability of competent rigger & banksman under dedicated supervision
6.11. All lifting equipment & tackles are visually inspected before each lift by a competent person
6.12 The area is barricaded where lifting equipment operations in progress.
Actions Taken / Recommended

7.- Communications at Worksite


7.1 The contractor & subcontractor are communicating effectively on applicable HSE rules, regulations &
procedures to the workforce avoiding language barriers.

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7.2 A system is in place to ensure the workforce understands the communications.
7.3 The warning notice & signs are readable by workforce.
Actions Taken / Recommended

8.- Safe Working at Height


8.1. The work is properly planned, organized & appropriately supervised
8.2. Potential hazards are assessed & precautionary measures taken.
8.3. An approved working platform / scaffolding is used, provided with handrails, toe boards, proper
access ladders etc.
8.4. The working platform / scaffolding are verified and inspected by a competent person.
8.5. Scaffolds safe to be used are provided with Green Inspection Cards issued by a competent person.
Operators of hydraulic platforms are trained & certified.
8.6. Personnel working above 6 ft or higher is provided with fall arrest that meets minimum the following Full body harness using double latch self-locking snap hooks at each connection meeting ANSI
Standards as minimum. Anchors capable of supporting 2,268 Kilograms. (5,000 pounds) mounted
preferable overhead. Synthetic fiber lanyards with a tensile strength of at least 2,268 Kilograms.
(5,000 pounds) provided with shock absorber

Actions Taken / Recommended

9.- Risk Management


9.1. The contractor & subcontractor are competent to develop JSA (Job Safety Analysis ) for the work
9.2. The activities to be carried out by Contractor / Subcontractors are covered by specific JSA .
9.3. The controls & precautionary measures stated in the JSA are implemented.

Actions Taken / Recommended

10.- Prevent Hydrocarbon Leak & Spill


10.1. The approach of ignition source near hydrocarbon carrying pipeline or vessel is not permitted.
10.2. Gas test was carried out before authorizing work near hydrocarbon carrying pipeline or vessel
10.3. The positive isolation has been applied in case of doubtful integrity for isolation valves on
hydrocarbon carrying pipeline / vessel.
10.4. Fire & Gas detection system have been function tested
10.5. No mechanical excavation is permitted near hydrocarbon pipeline / vessel.
10.6. The workforce is aware of Oil Spill Contingency & Emergency Response Plan.

Actions Taken / Recommended

11.- HSE Inspection at Site


11.1. HSE inspection has been carried out by Contractor & Subcontractor HSE Supervisor
11.2. The outcome of HSE inspection communicated to Contractors / Subcontractor Worksite
Supervisor.
11.3. Action items resulting from HSE inspections are followed & closed within assigned time limit.
11.4. Action items resulting from HSE inspection are categorized as per criticality.
11.5. The evidence of HSE inspection is recorded on the site logbook.
11.6. The progress of action item closure was communicated to KOC Project Controlling Team

Actions Taken / Recommended

12.- Safe Diving Operations


12.1. Weather conditions and forecast are noted and precautions followed.
12.2. Boat condition and crew fulfill the regulatory requirement & certification process.
12.3. The divers are trained & certified for the category of Diving Operation to be carried out.
12.4. The diving equipment & its support system has required regulatory certification and are function
tested as well as maintained periodically.
12.5. An onsite emergency plan is in place and regularly tested among the diving crew.
12.6. The divers have valid fitness certification after regulatory medical check up.
12.7. Simultaneous operations are always reviewed & precautionary measures taken before & during
any diving operation.
12.8. All diving activities are covered with appropriate Permit to Work & Job Safety Analysis.
12.9. Competent & dedicated supervision available during diving operation.
12.10. The diving area / zone is clearly marked with alert sign and continuously monitored during diving
operations.
12.11. The audio visual communications between divers & surface support personnel are always
available and recorded during diving operations.

Actions Taken / Recommended

13.- Prevent Fire & Explosion


13.1. All required precautions have been taken to prevent fire and explosion at site.
13.2 The Worksite Supervisors & their workforce are trained for Onsite Emergency Response and
Damage Control Action.
13.3. The Worksite Supervisor & their workforce are familiar with the use Fire Extinguishers at site
13.4. Fire Fighting Equipment are properly maintained and kept ready to use. .
13.5. All hot works affectively controlled through risk assessment & control measures.
13.6. Any vehicle / mobile plant entering classified area is fitted with approved spark arrester.

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13.7. Gas cutting & welding equipment are in good condition, hoses properly fitted , flash back arrestors
located near the regulators and mixer / cutting nozzle.
13.8. All classified areas are gas tested regularly before and during the execution of any Cold or Hot
work activity.
13.9. Preventive maintenance & inspection program is fully implemented for Safety Critical Equipment.
13.10. Hydrocarbon carrying vessels / tanks are equipped with lightning protection.
13.11. Worksite specific & scenario based Emergency Response Plan line to KOC General Emergency
Procedure is available & implemented.
13.12. The fuel transportation vehicles are fit for the purpose meeting regulatory requirements, in good
condition and properly maintained.
14.- PPE Implementation
14.1. Everyone is wearing PPE as required for the work at site
14.2. The PPE available at site is in good condition & appropriate for the task to be carried out
15.- Emergency Response
15.1. KOC approved emergency response plan is available at site.
15.2. A first aid facility is available at site & ambulance can readily arrive when required.
15.3. A qualified paramedic /nurse is available at site as per contract.
15.4 New project location is communicated to KOC Area Fire Station & Ambulance Service.
15.5. The site specific emergency response plan has been tested and observations recorded.
15.6. The onsite emergency alarm & response system has been explained to the workforce at site
16.- HSE Performance
16.1. Contractors HSE Performance is regularly monitored by KOC Project Controlling Team.
16.2.Corrective actions are taken by Project Controlling Team in case of poor HSE performance
16.3. Subcontractors HSE Performance is regularly monitored by main Contractor of the Project.
16.4. Corrective actions are taken by Main Contractor in case of poor HSE performance
16.5. Contractor & Subcontractors complying with KOC applicable procedures, standards & regulations
17.- Housekeeping
17.1. Housekeeping situation at site is in acceptable condition.
17.2. Wastes are managed as per regulatory, procedural & contractual requirement.
17.3. Waste s are disposed off as per regulatory, procedural & contractual requirement.
17.4. Materials are handled & transported in a safe manner.
17.5. Materials are managed and stored in a safe manner.
17.6. Emergency Exits & Assembly Points are marked and free from obstacles.
17.7. Flammables & hazardous materials are marked and stored safely as per regulatory,
Procedural & contractual requirement.
18.- Temporary Mobile Plant
18.1. The heavy vehicle / mobile plant at site have Gate Pass, Clearance and fit for the purpose.
18.2. The operator for heavy vehicle / mobile plant is trained and certified for its operation.
18.3. The heavy vehicle / mobile plant are operated under a dedicated supervision.
19.- Excavations
19.1. The proposed area of excavation is EOD cleared and certificate obtained.
19.2. Valid Excavation notification and authorized work permit is available
19.3. No mechanical excavation is proceeding close to 5 meters to any hydrocarbon carrying pipeline.
19.4. No mechanical excavation is proceeding close to 1 meter to any non-hydrocarbon carrying
pipeline, cables and services.
19.5. Safe detour / by-pass along with warning signs are provided as per requirement.
19.6. Materials are piled at minimum 1 m. from the excavation
19.7. Excavation of more than 1.2 m. shall be treated as Confined Space.
19.8.Heavy plant is not allowed to operate in less than 3 m. from open excavation
19.9.excavations are provided with proper access
19.10.Tool box talk briefing the workers on hazards and precautions to be taken
19.11.Adequate fencing, barriers and warning notices are to be provided around any excavated area to
alert and prevent accidental fall into it
19.12. Excavation has proper protection such as shoring, sloping or supporting systems to avoid
excavation collapsing.
19.13. Once underground services are exposed the area should be further excavated manually for at
least 3 meters (10 ft) on either side of the exposed services before using mechanical excavator.
20.- Power Tools & Temporary Electrical Facilities
20.1.Tools are in good operable condition with proper guards, fit for purpose and used properly
20.2. Electric extensions and connections are in good condition and as per international standards
20.3. Electric circuits are protected with Earth Leakage Circuit Breaker (ELCB)
20.4. Electric distribution boxes are weather proof and circuits properly identified.
20.5.Hazards to others are avoided (e.g. grinding)
Observations:

Actions Taken / Recommended

Actions Taken / Recommended

Actions Taken / Recommended

Actions Taken / Recommended

Actions Taken / Recommended

Actions Taken / Recommended

Actions Taken / Recommended

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Note:
(i)
(ii)
(iii)

The checklist is intended to be used by KOC NCAE at worksite under their jurisdiction.
The recommended method to perform an effective visit is to select one or two of the categories / themes enlisted in this
checklist and verify the compliance status at site.
It is important to mention Actions Taken / Recommended to address the situation at site.

Visitors Information:
Name of Visitor:

Designation :

Controlling Team / Company :

Employee No.:

Signature & Date :

Contact No. :

Distribution
Contractor / Subcontractor s Project Manager :
Contractor / Subcontractor s HSE Manager:

Cc:
KOC Project Controlling Group / Team:
KOC Asset / Directorate HSE Team:

Actions:
Corrective Actions Taken by Contractor / Subcontractor (To be ensured KOC by Project Controlling Team):

Worksite Verification Flow Diagram

Revision Date: 3rd March 2013

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KOC.GE.030 Procedure for Site Verification Visits (SVV)


Page 22 of 23

Appendix VI

SVV Statistics Reporting Guidelines for CAEs


HSE Live is designed to generate a single Monthly Summary Report for SVVs by CAEs, except for
following fields, which are to be filled manually by Asset / Directorate HSE Teams:

No. of SVVs (CAEs) planned as per target set on monthly basis.

Total No. of SVV eligible Contracts in the Directorate on monthly basis

Total No of CAEs (As per monthly target )

If any column below for work stoppage is found unfilled, the same to be ascertained from respective
Visitors and / or their Controlling Teams and filled manually:
Circumstances
Stoppage Stoppage
SVV Contract Name of the
Stoppage
that warranted
Time
Time
S. No
No
Contractor
Date
stoppage
(Start)
(End)

Corrective &
Preventive
Measures
Taken

Any other
details
considered
relevant

Moreover all the below boxes to be filled manually:


Salient SVV Findings (3 positive):
Salient SVV Findings (3 negative):
Best Practices Noted, (if any):
Suggestions, (if any):
Remarks, (if any):

COMMENTS IF PLANNED NUMBER OF SVVs NOT DONE column in Monthly


Management Review Report.

Once the above mentioned fields are filled in, same to be saved, downloaded and emailed to HSE
Systems Team every month latest by 3rd working day after the end of the month.

Revision Date: 3rd March 2013

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KOC.GE.030 Procedure for Site Verification Visits (SVV)


Page 23 of 23

SVV Statistics Reporting Guidelines for NCAEs


Submission of SVV Reports by NCAEs:
NCAEs shall inform the concerned Asset Owner / Project Controlling Team immediately upon
completion of SVVs and subsequently submit their reports for the same in hard copy to the
concerned Asset Owners / Project Controlling Teams, (under copy to their Directorate HSE teams)
within 3 working days.
Submission of Monthly Statistical Reports by Groups:
Each Group will be responsible to collect the following statistics related to SVVs by NCAEs on a
monthly basis from Asset Owners/Controlling Teams with in the group and compile the same and
forward to their respective Directorate HSE Team, latest by end of business hours on the second
working day of each month:

Name of Group

Monthly
SVV
(Actual)

Target /
Planned
Month

YTD
Actual

Comments if Planned number of SVVs


by NCAEs not done

YTD

SVV Monthly Statistical Reports by Asset / Directorate HSE Teams to HSE Group:
Asset / Directorate HSE Teams is responsible to compile inputs received from all Groups within
their Asset / Directorate and fill the same in the template (as shown below) provided on HSE Live
and save the same latest by 13:00 Hours on the 3rd working day after the end of each month.

Groups in the Directorate

SVV
Monthly
(Actual)

Target /
Planned
Month

YTD
Actual

Comments if planned number of


SVVs by NCAEs not done

YTD

Group 1
Group 2
Total for Directorate

HSE Group will download the statistics by 14:00 Hours on the 3rd working day of each month
and submit the same to Senior Management.

Revision Date: 3rd March 2013

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Uncontrolled Copy if Printed