Suggested Guidelines for preparing your Fire Safety/Emergency Operations Plan

HIGH-RISE HOTEL EMERGENCY OPERATING

PROCEDURES
FOR

(BUILDING NAME)
(BUILDING ADDRESS)
CLAYTON, MISSOURI 63105

PREPARED BY:___________________
TITLE:___________________
REVIEWED BY:___________________
TITLE:___________________
FIRE DEPARTMENT APPROVAL BY:___________________
TITLE:___________________
EFFECTIVE DATE:___________________
REVISED DATE:___________________

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READ THE TEXT BELOW. FILL IN THE APPROPRIATE INFORMATION

WHERE REQUIRED AND DELETE THE ITALICIZED PORTIONS AFTER
YOU HAVE COMPLETED YOUR PLAN.
PURPOSE:
The purpose of this manual/tenant guide is to familiarize staff/employees with policies
and procedures related to building operations and emergency operations, assign
responsibilities and prescribe procedures to protect and safeguard guests, visitors,
employees and property at (YOUR BUILDING NAME) in the event of fire or other
emergency that may occur.
YOU MAY WISH TO EXPAND ON THIS SECTION.
SCOPE:
The provisions of this manual/guide are applicable to all departments, divisions and
personnel who work, reside or that may be a visitor within the (YOUR BUILDING
NAME) at (YOUR BUILDING ADDRESS) during the time of an emergency.
YOU MAY WISH TO EXPAND ON THIS SECTION.
SAFETY PLAN FORMAT
Emergencies of various nature will be dealt with in the forthcoming pages, some of which
require key personnel to be assigned specific duties.
YOUR GUIDE SHOULD FOLLOW A LOGICAL FORMAT THAT IS EASY TO
REMEMBER AND CAN EASILY BE REFERRED TO IN THE EVENT OF AN
EMERGENCY.
1. CONTENTS OF THE PLAN
LIST THE CONTENTS OF YOUR PLAN. THE PLAN MUST INCLUDE A FIRE
EVACUATION PLAN, FIRE SAFETY PLAN AND AN EMERGENCY OPERATIONS
PLAN. YOU WILL ADDRESS EACH ITEM BELOW IN SECTION (FIRE)
PROVIDING INFORMATION SPECIFIC TO YOUR BUILDING.
The fire evacuation plans include:
Emergency egress routes
Procedures for employees who must remain to operate critical equipment before
evacuating
Procedures for accounting for occupants after evacuation
Identification and assignment of personnel responsible for rescue or emergency
medical aid
Means for notifying occupants and employees of a fire or emergency
Means for reporting fire or other emergencies to the fire department
Identification and assignment of personnel for emergency contacts

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 A description of the emergency voice/alarm communication system alert tone and

preprogrammed voice messages

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The fire safety plans include:

The procedure for reporting a fire or other emergency
Site plans indicating the following:
Occupancy assembly point
Locations of fire hydrants
Normal routes of fire department vehicle access.
Floor plans identifying the locations of the following:
Exits
Primary evacuation routes
Secondary evacuation routes
Accessible egress routes
Areas of refuge
Manual fire alarm boxes
Portable fire extinguishers
Fire alarm annunciators and controls.
A list of major fire hazards associated with the normal use and occupancy of the
premises, including maintenance and housekeeping procedures.
Identification and assignment of personnel responsible for maintenance of
systems and equipment installed to prevent or control fires.
Identification and assignment of personnel responsible for maintenance,
housekeeping and controlling fuel hazard sources.
The emergency operations plan will address emergencies other than fire emergencies.
2. DISTRIBUTION OF THE SAFETY PLAN
DESCRIBE HOW THIS PLAN WILL BE DISTRIBUTED TO THE APPROPRIATE
PERSONS.
THE FIRE SAFETY AND EVACUATION PLANS MUST BE
DISTRIBUTED TO ALL TENANTS AND THEIR EMPLOYEES. ALL EMPLOYEES
MUST RECEIVE TRAINING IN THE CONTENTS OF FIRE SAFETY AND
EVACUATION PLANS IN NEW EMPLOYEE ORIENTATION AND AT LEAST
ANNUALLY THEREAFTER.
EMPLOYEES MUST BE TRAINED IN FIRE
PREVENTION, EVACUATION AND FIRE SAFETY. ALL TRAINING SHOULD BE
DOCUMENTED IN A TRAINING LOG BOOK.
3. INTRODUCTION and GENERAL COMMENTS
YOU DEPEND ON THE CLAYTON FIRE DEPARTMENT TO PROVIDE YOU
WITH INFORMATION AND INSTRUCTIONS REGARDING HOW TO RESPOND IN
THE EVENT OF A FIRE, BOMB THREAT, NATURAL DISASTER, MEDICAL OR
OTHER EMERGENCY. SIMILARLY, WE DEPEND ON YOU TO FAMILIARIZE
YOURSELF, GUESTS/VISITORS AND ALL OF YOUR EMPLOYEES WITH THAT
INFORMATION, AND TO COOPERATE AND PARTICIPATE IN THE
EVACUATION DRILLS AND TRAINING SESSIONS.

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THROUGHOUT THE EMERGENCY SECTION OF THIS PLAN, YOU MAY MAKE

REFERENCE TO THE SAFETY DIRECTOR, EVACUATION BRIGADE, FLOOR
WARDENS, SEARCHERS, MONITORS, EMERGENCY RESPONSE TEAMS, AND
OTHER KEY PEOPLE (INSERT APPLICABLE POSITIONS). THESE ARE THE
PEOPLE WHO ARE ASSIGNED SPECIFIC DUTIES TO PERFORM DURING AN
EMERGENCY SITUATION. IT IS YOUR RESPONSIBILITY TO ASSIGN THE
APPROPRIATE PERSONS TO THE APPROPRIATE POSITIONS.
PROVIDE YOUR INTRODUCTION AND COMMENTS IN THIS SECTION.
4.

BUILDING CONSTRUCTION and LIFE SAFETY EQUIPMENT

YOU WILL ADDRESS THE ITEMS BELOW IN SECTION (FIRE) PROVIDING
INFORMATION SPECIFIC TO YOUR BUILDING.
Construction of the building
Life Safety equipment and alarm systems and how they operate
Building construction information should include the construction type, building
dimensions, and any special building features.

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Life Safety Systems include but are not limited to:

Emergency Generators
Smoke & Heat Detection Systems
Fire Alarm Pull Stations
Tamper and Flow Switches
Fire Doors and Exit Doors
Hose Cabinets and standpipes
Portable Fire Extinguishers
Automatic Sprinklers and Fire Pumps
Smoke Control Systems
Pressurized Stairways
Emergency Lighting
Elevator Recall System
Also include if windows can be opened, stairway unlocking devices, kitchen hood systems
and any other features or conditions relevant to your building.
The operation of alarm systems and what to do in an alarm system must be clear.
Your staff should be aware of all the life safety equipment in your building and your
maintenance personnel should know how the systems operate. All employees should be
notified of all emergency drills and should be updated on all changes in the life safety
systems.

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TYPES OF EMERGENCIES
A.........FIRE
B..........MEDICAL
C..........DEATH
D..........BOMB THREATS
E..........ELEVATOR
F.......... DEMONSTRATIONS, PROPERTY CRIMES,
CRIMES AGAINST PERSONS,
ACTIVE SHOOTER
G..........SEVERE STORMS - TORNADO'S
H..........EARTHQUAKES
I............HAZARDOUS MATERIALS

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A. FIRE
The best way to stop a fire from happening is to locate and correct hazards before they
become a problem. Hazard identification sessions for your employees and tenants can be
arranged with the Clayton Fire Department.
Do not assume that a fire is something that happens to someone else. Fires can occur
anywhere and at anytime of the day or night. Any employee could discover a fire or be
confronted by a guest or visitor who has discovered a fire. Unless you know what to do,
panic and unnecessary loss of life and property can take place.
INSERT YOUR FIRE SAFETY PLAN ADRESSING EACH OF THE ITEMS LISTED
BELOW:

FIRE EVACUATION PLANS

Emergency egress or escape routes and whether evacuation of the building is to
be complete or, where approved, by selected floors or areas only.
High rise buildings generally sound the alarm on the reported fire floor and the
floor above and below. These floors should follow the instructions provided by the
alarm message and evacuate the building. If additional floors must be evacuated,
the fire department will notify those floors using the building fire alarm voice
communication system. In some high rise fires, the safest thing to do may be to
shelter in place. You will have to assign emergency responsibilities to key personnel
for a smooth and safe evacuation of your building.
Describe how the guest, visitors and employees are to evacuate the building.
Identify two evacuation routes for all occupants. Provide written information
describing the evacuation routes from each area to the designated meeting area
outside the building. Signs should be displayed near each exit showing the two
evacuation routes. Your plan should include:
Stay calm and move in an orderly fashion
Notify someone that you are trapped
Know how many doors your office is away from the exits.
Stay close to the floor where there is cooler cleaner air.
Use a wet towel to put over your mouth to act as a filter.
Close doors behind you to slow down the spread of smoke and fire.
Describe where the occupants will be evacuated to. Provide a designated meeting
place for occupants to report to after evacuating the building. This area should
be outside the building in an area that is protected and is not liable to interfere
with firefighting operations.
Keep in mind that sheltering-in-place may be necessary.

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Procedures for employees who must remain to operate critical equipment

before evacuating. This also includes assignments for personnel in charge of
the building.
Provide specific procedures for personnel who may need to perform critical
operations prior to evacuation. Property managers and building engineers must
meet the fire department to aid with critical building and tenant information.
Property Manager
Reports to the front of the building and ensures that:
The Fire Department has been notified.
Evacuation and Emergency procedures are being followed.
The condition of the fire floor was reported to the Fire Department.
Remains at the front to assist the Fire Incident Commander.
Building Engineer
Reports to the front of the building also to:
In the event of a property manager absence, he assumes all the above duties.
Provide the Fire Department with building information.
Must be prepared to assist the Fire Department in the activation or deactivation of
utilities, pumps, generators, HVAC units, fans and other building mechanical
equipment.
Have a working knowledge of any construction being done.
EMERGENCY CONTACT NUMBER
If there is no Property Manager or Engineer on site, then it is imperative that
there be a valid emergency number and contact person who is available 24
hours a day.

Procedures for accounting of occupants after evacuation.

Develop a procedure for accounting for all occupants after evacuation. If someone
is not accounted for, describe how the fire department will be notified of the missing
person or persons. It must be noted that fire department personnel will be assigned
to search for the missing person or persons. It is critical that the accounting method
is accurate so that fire department personnel are not looking for someone that has
exited the building, but did not report to their assigned meeting area. This would
pull firefighters from firefighting efforts or other rescue operations to look for
someone that is not in need of help.

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Identification and assignment of personnel responsible for rescue or emergency

medical aid.
Provide procedures for identification and assignments for any personnel responsible
for rescue or emergency medical aid. You may assign personnel as searchers or
monitors.
Searchers
Search all rooms. This includes restrooms, conference rooms and remote areas.
Advise all remaining personnel on the floor of the emergency and ensure their
evacuation to an appropriate exit.
Ensure that all non-employees are evacuated. Check the reception area and or the
elevator lobby.
Monitors for disabled persons
Know where the disabled workers are at and evacuate them.
Know how to get them to safety. (i.e. special ramps, manually leading them)
Have an assigned place to evacuate them to.
Able to delegate persons to assist with the safe evacuation of said disabled and
stay with them once outside if necessary.
Stairway Monitor
Take a position at an assigned stairway to assist in the evacuation of personnel.
Make sure that the stairway doors are closed when not in use so that pressurized
stairways may render the exit route clear of smoke.
Inspect the stairway before and after evacuation of personnel.
Instruct personnel to form a single file line and proceed down the stairs on the
right side of the stairway to the exit and meet at the designated outside area.
Stay at the stairway until the SEARCHERS have rendered the floor clear and have
started down the stairs.
Means for notifying occupants and employees of a fire or emergency
Describe the means for notifying occupants and employees of a fire or emergency.
The building fire alarm will be used for fire emergencies. You will have to
determine the method to notify occupants of other emergencies in the building.
Means for reporting fire or other emergencies to the fire department
Describe the means for reporting fire or other emergencies to the fire department.
Your fire alarm system must report fire alarms to a UL listed Central Station alarm
monitoring company. This company will then notify the fire department of the
alarm. Your alarm company should test your alarm system and fire department
notification as required by NFPA 72, the National Fire Alarm Code. You must also

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have a system in place to notify the fire department or police department in the event
of emergencies other than fire.
Identification and assignment of personnel for emergency contacts and
personnel who can be contacted for further information or explanation of
duties under the plan.
Provide a list of persons to be contacted in case of an emergency with the
appropriate phone numbers. Also, provide a list of personnel who can answer
questions regarding the plan.
A description of the emergency voice/alarm communication system alert tone
and preprogrammed voice messages
Provide a description of the emergency voice/alarm communication system alert
tone and preprogrammed voice messages so that occupants will be familiar with the
message and know what to do when they hear the message. Insert the text of the
message.

FIRE SAFETY PLANS

The procedure for reporting a fire or other emergency
When a fire is discovered:
Close the door to the fire area.
Pull the closest Fire Alarm. Pull stations are normally located near an exit from
the floor or the building and will automatically notify the Fire Department.
Call 911 (Do Not Call From the Fire Floor)
Provide the following information:
YOUR NAME
YOUR COMPANYS NAME
GUESTROOM, SUITE AND FLOOR NUMBER
WHAT IS ON FIRE - EXACT LOCATION OF THE FIRE
YOUR TELEPHONE NUMBER
DO NOT HANG UP UNTIL TOLD TO DO SO
This operator should relay this information to the Fire Department and to the
management.
Site plans indicating the following:
Occupancy assembly point
Locations of fire hydrants
Normal routes of fire department vehicle access.

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Floor plans identifying the locations of the following:

Exits
Primary evacuation routes
Secondary evacuation routes
Accessible egress routes
Areas of refuge
Manual fire alarm boxes
Portable fire extinguishers
Occupant-use hose stations
Some buildings are designed with firefighting equipment for occupant use.
However, this equipment should only be used if the persons are familiar with the
operation of the equipment and trained in firefighting operations.
Fire alarm annunciators and controls.
A list of major fire hazards associated with the normal use and occupancy of
the premises, including maintenance and housekeeping procedures.
List any hazards that may be present in the building.
Identification and assignment of personnel responsible for maintenance of
systems and equipment installed to prevent or control fires.
Identify personnel assigned to insure all fire protection equipment is inspected,
tested and maintained according to code.
Identification and assignment of personnel responsible for maintenance,
housekeeping and controlling fuel hazard sources.
Identify personnel responsible for building maintenance and housekeeping with their
contact numbers.
All employees must receive training in the contents of fire safety and evacuation
plans in new employee orientation and at least annually thereafter. Employees must
be trained in fire prevention, evacuation and fire safety.

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B. MEDICAL
Medical Emergencies may involve guests, employees, or visitors and can happen at any
time. You and your staff should be prepared to act promptly if you are confronted with
such a situation. Time can be very crucial and hysteria can quickly hinder any good
intentions.
We strongly suggest that you keep an unlocked, fully stocked first aid kit and first aid
guide centrally located on the premises. Suggesting that some of the employees take a
First Aid or CPR course is highly recommended. It is also recommended that Automatic
External Defibrillators (AED's) be installed in the building. High rise buildings have a
vertical response time for emergency medical personnel as well as the horizontal
response time to the building. The vertical response time reflects the time it takes for the
EMS crew to get their equipment into an elevator and get to the patient on the floor
above or below the entry floor. Personnel trained in the use of AED's can utilize these
units to provide lifesaving defibrillation for persons in cardiac arrest prior to the arrival
of the EMS crew. Contact the Clayton Fire Department for further information on these
classes.
INSERT YOUR POLICY FOR HANDLING MEDICAL EMERGENCIES HERE.
WHEN A MEDICAL EMERGENCY OCCURS
ACTION TO TAKE:
1.
2.
3.

4.
5.
6.
7.

Remain calm. You remaining calm will help to keep the patient calm.
Stay with the patient, if possible, no matter how minor it may seem. You might
witness crucial changes in the patient's condition.
Send another person to call Security or 911 and supply the following information:
Building address
Room Number, Floor Level, or Other Location
Nature of the problem
Condition of the patient
DO NOT HANG UP UNTIL TOLD TO DO SO.
Someone should capture the elevator and meet the Fire Department in the lobby of
the building.
Try to gather the patient's medications if any. (The Paramedics will need these)
Gather or copy common information. (Name, Address, Phone #, Birth Date)
Clear a path for the Fire Department and keep crowds from gathering.

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C. DEATH
Deaths can occur anywhere. They may be the result of any number of situations or
circumstances such as choking, having a heart attack, or any number of medical
problems. Death can also be the result of an obvious mortal accident, homicide, or a
suicide.
IN THIS SECTION YOUR SAFETY PLAN SHOULD INCLUDE YOUR PERSONNEL
POLICIES AS WELL AS THE LIST BELOW.
ACTION TO TAKE
1.
2.
3.

4.
5.
6.

Stay calm. Do not add any more confusion to the situation.

Call 911 and explain the situation to the dispatcher. They will contact the
appropriate City Departments.
If there is staff or guests who have some medical training and feel they can help
the situation and the scene is not an obvious crime scene involving a non-viable
person, they can intervene.
The dispatcher should be made aware of what is being done and their instructions,
if any, should be followed.
Try not to disturb the area around the expired person and keep crowds from
gathering.
Someone should gather information about the said expired person, as the
incoming dispatched personnel will need this information promptly.
Name
Address
Date of Birth
Phone Number
Social Security Number
Current Medications
Medical History

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D. BOMB THREATS
Bomb threats are becoming universal, affecting occupancies large and small. The general
rule is that the bomb threat caller desires to create an atmosphere of anxiety and panic
which will result in the disruption of our normal work activities.
ACTION TO TAKE
1.
2.
3.
4.
5.

Remain calm
Have the police notified immediately.
Discreetly attract the attention of a co-worker
Keep the caller on the line as long as possible.
Ask the caller to repeat parts of the message.
It is important that you try to buy time.
6. Write down the following:
The complete message word for word.
Use the supplied Checklist.
Add any information that you feel is relevant and is not covered in the checklist.
7. Decisions to evacuate are decided by the building owner/tenant in conjunction with
the Police and Fire Department.
8. Owners/tenants are often asked to assist with the search for the bomb. This is because
the police are not familiar with your everyday workplace and you will be able to
identify something out of place or suspicious.

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TELEPHONE OPERATOR CHECK LIST - BOMB THREAT

If you receive a bomb threat, keep calm . Have a pre-arranged signal to alert a manager
or supervisory personnel to listen to and, if possible, record the call. Advise the caller, if
you can, that the detonation of the bomb may kill or injure innocent people. Obtain as
much of the following information as possible:
Where is the bomb?
What time is it set to go off?
What kind of bomb is it?

If dynamite, how many sticks?

Method of activation? Mechanical, movement of clock, chemical action, etc.

What kind of package or box?
Method of deactivation?
What is your name, address, telephone number?
Is the call a hoax or legitimate?

Hoax _____

Legitimate _____

Have there been, or will there be other calls? How old are you?
Why did you set the bomb?
Judge the Voice: Man ___ Woman ___ Child ___ Age ___ Drinking? Yes ___ No ___
Other: ________________________________________________________
Listen for Background Noise:
CHECK IF
HEARD
MUSIC
PEOPLE TALKING
CARS OR TRUCKS
AIRPLANE
CHILDREN OR BABIES
MACHINE NOISE
KEYBOARD STROKES
OTHER

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DESCRIPTION

E. ELEVATORS
Elevators are one of the safest modes of transportation that there is. However, from time
to time they will malfunction due to their sophisticated automatic controls.
Since there are many varieties of elevators you need to be familiar with the make, model,
and the owners manual of operation.
IN THIS SECTION OF YOUR SAFETY PLAN YOU SHOULD DESIGN A PLAN
REGARDING YOUR PROCEDURES IN THE EVENT OF AN ELEVATOR
MALFUNCTION. YOU SHOULD ALSO INCLUDE THE FOLLOWING IN THE
SECTION:
Remain Calm
Use the phone in the elevator car to call for help.
Make noise if there is not a phone available.
Do not attempt to crawl out of the elevator cab when the doors are open between
floors. Remain in the cab or serious injury may result.
Do not try to force open an elevator door.
The Fire Dept. will secure the elevator and safely remove the trapped
individual(s).
Emergency phones should be in all cars.
Elevator fire service emergency operation. The elevators will be recalled to the
primary or secondary landing zones in the event of a fire. Do not attempt to use the
elevators. They will be out of service to prevent them from being called to the fire floor.
Firefighters will be able to take control of the elevators for firefighting operations.

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F. DEMONSTRATIONS, PROPERTY
CRIMES, CRIMES AGAINST PERSONS,
ACTIVE SHOOTER
Make preparations in advance. Should civil instability erupt, you may need to leave the
area. Make an emergency plan that includes where you can go, including a secondary
location, if you are unable to get to the first location. Make sure all members of your
family know the plan or, if a business location, that your employees know the plan.
Know the locations of police stations and hospitals in the area.
Keep a backpack filled with emergency rations and supplies. Keep a small amount of
non-perishable food and some bottled water in a backpack. The total weight should not
exceed 10 pounds, so you or a family member can easily carry it.
Keep an emergency credit card and a small supply of cash readily available.
Demonstrations
1.

If a demonstration reaches a point where there is a potential for danger or

possible law violations are occurring, contact the Clayton Police Department at
314-645-3000 or 911.
Notify dispatch of the location of the demonstration
Estimated number of people involved in the demonstration
If the individuals are violent or threatening anyone
If any weapons are involved
Follow directions of emergency personnel

2. If you are unable to safely leave, lock yourself in a safe area until emergency
personnel can respond. Make sure all doors and windows are locked. If possible
have a cell phone for communication with emergency personnel.
3. Remain calm. Do not attempt intervene or confront any individuals involved in
the disturbance. Avoid engaging in discussions or attempting to negotiate with
individuals engaged in a civil disturbance. Wait calmly until emergency
personnel arrive.

Crimes against Persons / Property

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1.
2.
3.
4.
5.

Contact the Clayton Police at 314-645-3000 or 911.

Get a good description of the suspect(s).
Do not intervene especially if the suspect has a weapon
Be a good witness
Stay safe

Be sure you have a supply of the following in an emergency situation for home or office:

Water
Necessary prescription medications
Food that requires no cooking
First aid supplies
Lighting in the event of a power outage
Sanitation supplies (in the event that the municipal water system is unusable, this
would include cleaning supplies and toilet supplies)
A way to stay warm in harsh winter weather
Over-the-counter medications and/or herbal remedies to treat illnesses at home
Survival and first aid manuals (hard copies in case the internet and power grid are
down)
Alternative communications devices (such as a hand-crank radio) so that you can
get updates about the outside world
Off-grid entertainment: arts and craft supplies, puzzles, games, books, crossword
or word search puzzles, needlework, journals

Active Shooter
Consider the following options: Run, Hide, or Fight. Do what you believe will offer the
best chance of safety for you and others. There is a You Tube video available on the
Run/Hide/Fight strategy which outlines these options.
Google the keywords Run/Hide/Fight: Surviving an Active Shooter Event

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G. SEVERE STORMS/TORNADOS
Natural disasters such as severe weather are a potential threat to the St. Louis
Metropolitan Area. The following suggested areas of responsibility are designed to
provide for the safety of all, minimize the loss of assets and reduce the disruption of
normal operations.
The U.S. Weather Service reports the movement of severe weather that may present a
threat to the St. Louis Metro area. If your security feels that the guests or employees are
in danger of harm, they should contact the floors and implement your pre-set emergency
procedures. Even though this may be an inconvenience, the occupants should comply.
YOUR SAFETY PLAN SHOULD INCLUDE THE FOLLOWING STEPS:
ACTION TO TAKE
1.
If time permits, take the stairwell to the basement level for shelter.
This is generally the safest location
Do not go to the 1st floor/lobby or outside the building.
2.
If imminent danger exists, move to the center of the building and get under a
heavy piece of furniture, ie..desk, table.
The center of the building may include: Stairways, Restrooms, or rooms
without any windows.
3.
Keep your radio or television tuned to a local broadcasting station for
information.
4.
Above all, remain calm and assist those who need guidance.
* Security should also monitor the storm's progression and should give an "All Clear" to
the occupants when the threat of inclement weather has passed.

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H. EARTHQUAKES
Earthquakes, as you know, are one of the nations natural phenomena. When an
earthquake occurs, it will cause some alarm and it is imperative that you react in a calm
fashion. The quake itself will only last a few moments; however, the damage may be
devastating.
YOUR SAFETY PLAN SHOULD INCLUDE INSTRUCTIONS ON WHAT TO DO IN
THE EVENT OF AN EARTHQUAKE AND HOW TO REACT AFTERWARD, IE...DO'S
AND DON'TS. THERE SHOULD ALSO BE A LIST OF CONTENTS NECESSARY FOR
AN EARTHQUAKE KIT AS WELL AS THE FOLLOWING:
ACTION TO TAKE DURING THE EARTHQUAKE
1.
2.
3.
4.
5.

Remain calm and assist others.

Do not use elevators.
Do not exit the building.
Take cover under a sturdy object or move to the center of the building.
If you are outdoors, try to get into an open area away from power lines and
buildings.

ACTION TO TAKE AFTER THE EARTHQUAKE

1.
2.
3.
4.
5.

Remain calm and assist others.

Check for fire and if possible extinguish the fire.
Do not use matches or lighters as natural gas may be present.
Know were your earthquake kit is and retrieve it.
Check for damage to utilities and appliances. Shut off if possible.
Be aware of:
Power lines
Leaking natural gas
Spilled chemicals
Flooding water
6.
Structural weakness within the building and partial collapse may be present, so
use caution when moving about the building. Aftershocks may occur. This may further
weaken the integrity of the structure.
* There are no set rules which will eliminate danger. However, danger and injury can be
reduced by following the simple guidelines contained above.
Be prepared to be self sufficient for 48 to 72 hours after the earthquake. The Fire Dept.
may not be able to respond or help might be delayed due to the circumstances.

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I. HAZARDOUS MATERIALS
Hazardous Material incidents can occur anywhere and at anytime. Large or small, an
incident involving hazardous materials can cause serious problems if not handled quickly
and properly.
Not all buildings have hazardous materials in them, but if you do, you need a plan of
action before the problem arises. Hazardous materials are not necessarily confined to
chemicals used in industrial applications.
YOUR SAFETY PLAN SHOULD INCLUDE THE FOLLOWING SUGGESTIONS IN
ADDITION TO ANY MANUFACTURERS RECOMMENDATIONS TAILORED TO THE
PARTICULAR CHEMICALS.
ACTION TO TAKE
1.
2.
3.
4.
5.

6.

Close the door to the exposed area and leave immediately.

Have an inventory list of all chemicals.
Know what to do if contact is made with any chemicals.
Notify the Fire Dept. and have the chemical list with you and MSDS sheets, if
available.
Keep in mind that it may be harmful to help persons who have come in contact
with the chemical.
Hazardous material incidents must be handled with specialized equipment by
trained Hazardous Materials Response personnel.
Have a designated person to remain at the front of the building to assist the Fire
Dept. with the inventory lists and number of exposed victims.

* Under Federal OSHA regulations, you are required to maintain, on site, a full list of
Material Safety Data Sheets (MSDSs) for all hazardous substances used, stored, or
produced in your facility. These MSDSs must be accessible to your employees.
** Under the Superfund Amendment and Reauthorization Act of 1986 (SARA Title III),
you may be required to maintain a full list of all hazardous chemicals used, produced, or
stored at your facility. This information must be supplied to the Fire Department on their
request under this Federal Statute. If you store, use, or produce a large amount of
hazardous substances, you may also be required to submit a Tier II form under the same
Federal Regulation.

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CLAYTON FIRE DEPARTMENT

Emergency Safety Plan Assessment
USE THIS CHECKLIST TO MAKE SURE YOU HAVE COVERED ALL OF THE
APPROPRIATE ITEMS.
BUILDING NAME
ADDRESS
CONTACT
PHONE NUMBER
Information contained in plan
Introduction to safety plan
Building construction
Life safety equipment description
Warning systems operating procedures
FIRE
FIRE EVACUATION & FIRE SAFETY REQUIREMENTS
The fire evacuation plans include:
Emergency egress routes
Procedures for employees who must remain to operate critical equipment before
evacuating
Procedures for accounting for occupants after evacuation
Identification and assignment of personnel responsible for rescue or emergency
medical aid
Means for notifying occupants and employees of a fire or emergency
Means for reporting fire or other emergencies to the fire department
Identification and assignment of personnel for emergency contacts
A description of the emergency voice/alarm communication system alert tone and
preprogrammed voice messages
The fire safety plans include:
The procedure for reporting a fire or other emergency
Site plans indicating the following:
Occupancy assembly point
Locations of fire hydrants
Normal routes of fire department vehicle access.
Floor plans identifying the locations of the following:
Exits
Primary evacuation routes
Secondary evacuation routes

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Accessible egress routes

Areas of refuge
Manual fire alarm boxes
Portable fire extinguishers
Fire alarm annunciators and controls.
A list of major fire hazards associated with the normal use and occupancy of the
premises, including maintenance and housekeeping procedures.
Identification and assignment of personnel responsible for maintenance of systems
and equipment installed to prevent or control fires.
Identification and assignment of personnel responsible for maintenance,
housekeeping and controlling fuel hazard sources.

MEDICAL
Action to take when a medical emergency occurs
DEATH
Action to take when a death occurs
BOMB THREATS
Bomb threat checklist
Action to take when a bomb threat occurs
ELEVATORS
Elevator operations
Action to take in the event of elevator malfunction

CIVIL UNREST
Procedures per security/police policy
SEVERE STORMS AND TORNADOS
Action to take in the event of severe storm
Action to take in the event of tornado
EARTHQUAKE
Action to take during earthquake
Action to take after earthquake
Earthquake kit description
HAZARDOUS MATERIALS
Location and amount of hazardous materials

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Action to take in the event of a hazardous materials incident

EMPLOYEES WITH DISABILITIES
Description of equipment for disabled persons
Procedures for disabled persons
Designation of safe zone

Prepared by:
Date:

Revised 9/1/14

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