SRBV, 03092014 PDF

SUB PROJECT APPLICATION FORM

Submission date:
Last update:
PAGE TO BE COMPLETED BY CEB

Country
1
Sub-Project number and

name
Estimated sub-project
costs
Grant amount requested
Partner Country
contribution
Proposed Grant source
CEB Observations
Summary statement
UNHCR/OSCE evaluation
Summary statement
Technical Committee
recommendations
Summary statement
Decision of Assembly of
Donors
Date
Internal CEB Reference Number: FID
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THE FOLLOWING PAGES TO BE COMPLETED BY THE PARTNER COUNTRY
SUB PROJECT APPLICATION FORM2

Submission date:
Last update:
SECTION 1: Sub-Project Fiche
Sub-Project Title:
TOTAL COST:
Joint Regional Programme on durable

solutions for refugees and displaced persons
- Country Housing Programme of the
Republic of Serbia
Support for the integration of refugees Subproject V
46.773.758
Amount requested from RHP Fund

(GRANT REQUEST):
Additional cash contribution from other sources3:
In kind contribution:
36.348.906
n/a
10.424.852
The project will have three components:
Type of Housing Solution4:
C1 - Construction of 992 apartments

C1.1 Construction of 270 apartments
in Belgrade
C2 - Provision of 250 building material
packages
C3 - Purchase of 200 village houses
All documents must be in English

Specify sources of complementary funding
4
i.e. Provision of flats, Provision of houses, Reconstruction of houses/flats, Provision of construction material, Provision of
housing within the social welfare system
3
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Country:
Republic of Serbia
C1 Construction of multi-apartment buildings

Stara Pazova, Sremska mitrovica, Krusevac, Krupanj, Nis, Loznica, Temerin,
Sremski Karlovci, Backi Petrovac, Pozarevac, Zabari, Svilajnac, Malo Crnice,
Mionica, Irig, Valjevo, Pancevo, Ub, Kikinda, Backa Palanka, Lucani, Uzice, Novi
Sad, Novi Pazar, Zrenjanin and Cajetina
C1.1 Construction of 270 apartments in Belgrade
Municipality of Zemun, City of Belgrade
C2 Provision of building material
Regions, Districts
Cities/towns:
All Local-self Governments will be called to apply for implementation of Grant

scheme for this type of housing modality. Bearing in mind that the through the
implementation of the previous four sub-projects 1.075 families will resolve their
housing need under this housing modality, unresolved beneficiaries will be able to
apply in this sub-project.
Overview from the Questionnaire which was conducted on the entire territory of the
Republic of Serbia in order to record the number of potential beneficiaries in need
is shown on the page 7, of the beneficiaries section, while the vulnerability criteria
is in the table 4 of the same section.
C3 Purchase of village households
All Local-self Governments will be called to apply for implementation of Grant
scheme for this type of housing modality. Bearing in mind that the by the
implementation of the previous four sub-projects 375 families will resolve their
housing need under this housing modality, unresolved beneficiaries will be able to
apply in this sub-project.
Overview from the Questionnaire which was conducted on the entire territory of the
Republic of Serbia in order to record the number of potential beneficiaries in need
is shown on the page 7, of the beneficiaries section, while the vulnerability criteria
is in the table 5 of the same section.
Category I: All 1991-1995 refugees, regardless of their status, who are residents of
collective centers or other forms of collective accommodations, either formal or
informal.
Beneficiaries:5
Category II: All 1991-1995 vulnerable refugees accommodated privately and all
former occupancy right holders without a durable solution in their country of origin
or reception country. For the purpose of the Regional Housing Programme, the
vulnerability criteria applied by UNHCR in countries in the region are also to be
applied.
Both categories of beneficiaries are eligible for all housing solutions of all three
components of this fiche.
For the purpose of the Regional Housing Programme, the vulnerability criteria
applied by UNHCR in countries in the region are also to be applied.
The estimated number of final beneficiaries of this sub-project is 1.712 families
which makes 5.136 individuals.
State briefly the number and category of beneficiaries targeted by this project.
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SECTION 2: Sub-Project Narrative

Beneficiaries:
Brief description of their
legal status, their present
living conditions, selection
process, and estimated
number of beneficiaries &
households. See Annex 1
The selection of beneficiaries will be conducted based on RHP requirements,

relevant PIM chapter IV containing procedure and in line the Serbian Law on
Refugees (Official Gazette of the Republic of Serbia, No 18/92, 45/02, 30/10). As
the main UNHCR vulnerability criteria are incorporated in the Law on Refugees
and the related by-laws, these criteria are obligatory for the Commission for the
selection of the beneficiaries in the process of selection and ranking (establishing
the order of priority) of the beneficiaries. Final beneficiaries will be selected among
those refugees who fulfill the following conditions prescribed in relevant legislation
and agreed within the Regional process:
[1]
1. That they cannot utilize their habitable property in their country of origin ;
2. That they have not, after being granted refugee status, disposed of, gave as a
gift or exchanged real estate in the country of their previous permanent residence,
by means of which they could have fulfilled their housing needs, as determined in
the Article 19, of the Law on Refugees (Official Gazette RS, No. 18/92, 45/02)
3. They do not own real estate by means of which they could fulfill their housing
needs; (except in the case that assistance is being provided in building
material),as determined in the Article 4, of the Regulation on Detailed Conditions
and Criteria for Determining the Order of Priority for Meeting the Housing Needs of
Refugees (Official Gazette RS, No. 58/2011)
4. That they do not have income with which they could meet their housing needs
as determined in the Article 6, of the Regulation on Detailed Conditions and
Criteria for Determining the Order of Priority for Meeting the Housing Needs of
Refugees (Official Gazette RS, No. 58/2011);
5. That they are not beneficiaries of some other housing program in the process of
local integration or return, through which they could resolve their housing needs;
6. That in the event of the resolution of their housing needs through the donation of
building material, they possess a house that they began building or a house that
they own but which does not meet the standards for basic living conditions as
determined in the Article 4 of the Regulation on Detailed Conditions and Criteria
for Determining the Order of Priority for Meeting the Housing Needs of Refugees
(Official Gazette RS, No. 58/2011);
7. That they, if applying for donation of building material, possess a building permit
or have evidence issued by authorized body that legalization of the building is
allowed, and that the real-estate in question has been completed to the point
where the donation of building material will be sufficient to complete the
construction and thereby ensure basic living conditions which are described in the
CFR, Key Legislation per sector and areas regulated on the page 38-40.
The procedures for the selection of beneficiaries for all housing modalities in this
fiche are shown in the table 1 below, while all details are described in the Project
Implementation Manual under Chapter 4.
[1]
The data verification will be conducted by cross-checking all available SCR data bases: the database of the Republic of
Serbia on persons with refugee status and SCR`s Register of Provided Durable Housing Solutions, which includes all persons
who have benefited from housing programmes during the process of integration throughout Serbia, and other existing relevant
databases regarding refugees that obtained assistance in the countries of origin. Verification of data will be performed in line
with the Serbian Law on Protection of Personal Data. The verification of data will be conducted with both countries of origin,
Republic of Croatia, Directorate for Housing and Status related issues and Bosnia and Herzegovina Ministry for Human Rights
and Refugees, in order to prevent assistance overlapping and to ensure that those eligible for the RHP are assisted throughout
the region. Preliminary lists of potential beneficiaries determined in the selection process will be sent to the countries of origin for
verification, prior to finalization of the list, that applicants are not included for assistance within the RHP.
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Table 1 - Beneficiary selection

Decentralised beneficiary selection procedure*
Housing
modality
Construction
of multi apartment
buildings
Provision of
building
material
packages
Provision of
financial
support for
purchase of
village
households
Activities
Setting up Selection Committee and adopting
Selection Committee Rulebook
Preparation and publication of Public Call for
Applications
Collecting Applications
Evaluation of Applications:
Administrative compliance assessment
Eligibility assessment
Scoring and ranking of applications

Preparation and publication of List of Beneficiaries
ranked in order of priority
Appeal Procedure
Preparation and publication of Final List of
Beneficiaries ranked in order of priority
Signing Agreements with the Final Beneficiaries
Applications
Collecting applications
Evaluation of Applications
Eligibility assessment including technical

assessment of the houses

Appeal Procedure
Preparation and Publication of Final List of
Applications
Collecting Applications
Evaluation of Applications
Eligibility assessment including technical,

legal and financial assessment of the
houses

Appeal Procedure
Preparation and publication of Final List of
Responsibility
Joint
Commissions
Municipality/
SCR
Municipalitiy
Municipalitiy
* Although, the procedure of beneficiary selection is decentralized in this subproject, it is important to mention that in the first housing modality Construction of
multi-apartment buildings, Commissariat will have one representative as a voting
member in each Commission for the selection of beneficiaries.in the selected
municipalities the territory of selected municipalities.
When the Selection Committee is established at the local level, the Municipal
Council acts as second instance appeal body for decisions brought by municipal
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administration pursuant to the Law on Local Self Governments. Applicants have 15

days to file a complaint against the Decision brought by the Selection Committee, if
they disagree with the points awarded.
A country-wide survey and registration of potential beneficiaries has been
conducted on the entire territory of the Republic of Serbia. The purpose of this
activity is to record the number of potential beneficiaries, their housing needs,
preferred solutions, as well as their financial situation and health conditions.
Registration of potential beneficiaries has been launched in 2012 and is envisaged
as a process with continuous data update which consists of three types:
Questionnaire for Refugee Families, Questionnaire for Municipalities and
Reporting Sheet for Municipalities providing a summary of the sought housing
support per type of housing solution for the given city/municipality.
PI campaign with clear deadlines will be elaborated after the signing of respected
Grant Agreement.
Number of families who opted for the first housing modality - Construction of
multi-apartment buildings are shown in the table 2 below:
Table 2 Municipalities and potential beneficiaries for the construction of multiapartment buildings
Number of
Number of
potential
potential
Municipality
Municipality
families in
families in
need
need
Stara Pazova
202
Novi Sad
592
Sremska
54
Malo Crnice
8
Mitrovica
Krusevac
45
Mionica
6
Krupanj
Irig
16
Nis
54
Valjevo
26
Loznica
43
Pancevo
150
Temerin
Sremski
Karlovci
Backi Petrovac
84
Novi Pazar
23
40
Uzice
16
11
Lucani
Pozarevac
53
Novi Pazar
12
Zabari
15
Backa Palanka
53
Svilajnac
28
Cajetina
14
The main vulnerability criteria (for first housing modality) identified are shown in the
table 3 below:
Table 3 Vulnerability criteria for Component 1
Vulnerability criteria
Disability or serious medical
condition
Families without any income
Number of families
726
467
Families with low income
273
Multi generation families
117
Single parent families

Families with three or more
children
105
61
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The estimated number of potential beneficiaries interviewed and included in the

records under this housing modality is 1.547 families, which makes 4.641
individuals.
The planned number of housing solutions is 992 and will provide housing solution
for 2.976 most vulnerable individuals.
Component 1.1 Construction of multi -apartment buildings in Kamendin,
Municipality Zemun, Belgrade
Municipality of Zemun is located in the south-eastern part of Srem, on the right
bank of the Danube, near the confluence of the Sava, the major rivers of the
Balkan Peninsula. Since 1945 it is one of Belgrade municipalities. It covers an area
of about 152 square kilometers and it is very close to the Ovca settlement in the
municipality of Palilula, close to city center.
Since the outbreak of the war and the secession of the former republics of
Yugoslavia in 1991, according to available data from the trusteeship of refugees
within the territory of the municipality Zemun in the past 19 years around 48.000
refugees, internally displaced persons and IDPs found their new home. This shows
that the Zemun is open municipality for all those vulnerable people.
In the territory of Belgrade, there are large numbers of families who are in need of
housing and who are fulfilling one or more vulnerability criteria. Number of families
in need is 1.656 (4.845 individuals). The planned number of permanent solution
provided under this component is 270 and will resolve housing problem for 810
most vulnerable individuals. Vulnerability criteria of families in need is shown in the
table 4 below:
Table 4 Vulnerability criteria for Component 1.1
condition
children
Number of families
610
366
210
120
110
43
Component 2 Provision of building material

Number of families in need who have been interviewed for this housing modality is
7.115 (27.184 individuals). The planned number of permanent solution provided
under this component is 270 and will resolve housing problem for 750 most
vulnerable individuals. Vulnerability criteria of families in need of this housing
solution is shown in the table 5 below:
condition
children
Number of families
2246
1641
1152
1086
316
479
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Component 3 Purchase of village houses

Number of families in need who have been interviewed for Component 3
Purchase of village houses is 2.291 (7.403 individuals). The planned number of
permanent solution provided under this component is 200 and will resolve housing
problem for 600 most vulnerable individuals. Vulnerability criteria of families in
need under this housing solution is shown in the table 6 below:
Number of families

condition
children
Tenure Solution
728
695
517
235
141
154
Component 1 Construction of multi-apartment buildings

All newly-built apartments will be state owned with municipality as registered user.
Under this Component, 831 apartments will be allocated for subsidized renting with
buy-off option after 6 months tenancy period. Beneficiaries that opt for buy-off
option and sign the purchase contract cannot sell the property for a period of 5
years and this is registered in the property books. Price of the rent and the
purchase price are clearly defined by the Law on Refugees.
161 apartments will be allocated for Social Housing in Supportive Environment for
accommodation of most vulnerable families without possibility to pay rent, running
costs and in need of additional support within the social service system. Managing
of these apartments will be assigned to the local centre for social welfare in order
to monitor and provide additional support to the beneficiaries.
Depending on the family economic potential, they will pay highly subsidized rent or
will be exempt from rent. There is no buy-off option for these apartments because
it is planned for extremely vulnerable category without income or with very low
one, so they are not able to pay either for rent or buy-off price. SHSE is in line with
the Law on Social Housing (Official Gazette SRB, no.72/09) and Law on Social
Protection (Official Gazette SRB, no. 24/11).
C1.1 Construction of 270 apartments in Belgrade
All new-built apartments will be, initially, ownership of the City of Belgrade. The
tenure model is defined by the Law on Refugees. The 270 apartments built under
this component will be allocated for subsidized renting with buy-off option after the
expiry of 6 months tenancy period, as defined in the Law on Refugees. Price of the
rent and purchase are determined by the Law on Refugees.
Component 2 Provision of the building material
Building material will be granted to beneficiaries who already own a house under
construction or a house with undignified and inadequate living conditions. All
objects are beneficiary owned.
A contract is signed between the selected beneficiary (buyer), the seller of the
house and selected LSG whereby the beneficiary immediately becomes the owner
and ownership is registered in the property books. Beneficiaries cannot sell the
i.e. subsidised rent, ownership
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property for a period of 5 years and this is registered in the property books.
Stara
Pazova
Sremska
Mitrovica
Estimated
floor area
(m2)
Number of
apartments
Location
Estimated
floor area
(m2)
In accordance with needs of potential beneficiaries, urban and technical conditions

of construction sites, and capacities of LSG to contribute to the implementation of
the project, following housing solutions are proposed:
Number of
apartments
Please state number of

housing units and relevant
information of housing
solution (type, size, etc.)
New build: description of
site characteristics and
proposed development.
Property purchase:
description of property and
condition of property.
Reconstruction or
distribution of material:
description of property
condition and works to be
undertaken.
Component 1 Construction of the multi-apartment buildings
Location
Sub- project
description:
165
6600
Novi Sad
276
11040
30
1200
Malo
Crnice
240
Krusevac
40
1600
Mionica
16
800
Krupanj
200
Irig
12
480
Nis
55
2200
Valjevo
20
800
Loznica
60
2400
Pancevo
320
Temerin
64
2560
Ub
20
800
14
800
Kikinda
16
840
120
Backa
Palanka
16
640
Pozarevac
20
800
Lucani
15
600
Zabari
12
480
Uzice
30
1200
Svilajnac
15
600
Novi Pazar
20
800
Cajetina
12
480
Sremski
Karlovci
Backi
Petrovac
All locations/building sites with characteristics are presented in the separate table.
Please refer to the W5 Sub Project Description and Civil Infrastructure.
Component 1.1 Construction of 270 apartments in Belgrade
The City of Belgrade has previous experience with this type of projects.
The location proposed for construction of 270 apartments is in Kamendin
settlement, Zemun, Belgrade. It is planned to build a multi-apartment building on
the building plot covered by required planning documentation. Description of the
plot is attached to this sub-project application.
Component 2 - Provision of the building material
This housing solution will be granted to the beneficiaries who already commenced
construction or to the beneficiaries with old and inadequate houses. All houses
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proposed under this model need to fulfill minimum standards including ownership
of the house, building permit or legalization process in progress and availability of
primary infrastructure. Under this component we are typically dealing with
structurally solid houses with the walls made of brick or hollow blocks. Within the
walls structure are concrete columns. Slabs are concrete semi-prefab, roofs are
made of wooden construction covered with the roofing tiles, and this component
also includes insulations, sanitary facility, and joinery work.
Planned number of packages of building material per each municipality is between
5-10, while the planned number of selected municipalities under this Component is
25-50.
Component 3 - Purchase of village houses

The house and specific location is selected by the beneficiaries themselves. The
technical assessment of the village houses that is carried out during the selection
process will take into account the facilities that comply with the current safety
regulations and technical standards for housing construction, particularly in terms
of stability, quality of material and installations used. Connections to the electricity
and water supply network as well as existing access roads are preconditions which
every selected village house needs to fulfill. Site risks such as landslides, flooding
or land contamination will be of high importance in the selection process and all
houses located on sites deemed to be risky will be excluded from the program and
the potential beneficiaries will be advised to propose alternatives. The minimum
technical and environmental standards will be in compliance with the
corresponding bylaws and will strictly apply. In addition, small grants to help
families in minor refurbishment of the houses (ex. works that does not require any
kind of licenses) or to improve their self-reliance (furniture, tools etc.) will be
provided. This mean that this type of support will consist of provision such is motor
cultivator for smaller agricultural activities, different specific professional equipment
based on beneficiary`s profession or skills (ex. sewing or knitting machine, set of
equipment for hairdresser, set of equipment for carpentry and similar),small
greenhouse or irrigation system. This will enhance the reintegration of the target
group into the local market and improve their income and living conditions.
Maximal amount of funds for these activities is 1.500 EUR per beneficiary family.
Planned number of village houses per each municipality is 5-10, while the planned
number of selected municipalities under this Component is 25-50.
Property status:
Ownership of the property,
site availability.
Component 1 Construction of the multi-apartment buildings

All construction sites are located on the land that is registered in the Property
books as state owned and on which municipalities are registered as a user. All
proposed construction sites are in urbanised areas with developed and valid urban
plans. Municipalities will be investors and owners of buildings after finalization of
works. In the case of housing for renting with buy-of option after six month period
of tenancy, beneficiaries will have the opportunity to become owners of the
apartment in accordance with the Law on Refugees. In the case of Social Housing
in Supportive Environment, municipalities/cities will remain owners of the
apartments.
Proposed construction site is City of Belgrade owned and the aforementioned City
is authorised for management of the land.
The City of Belgrade will be investor and owner of buildings after finalization of
works and the Technical Committee approval is received. After six months period
of tenancy, beneficiaries will have opportunity to become owner of the apartment in
accordance with the Law on Refugees.
Proposed location is selected both on the situation of potential beneficiaries and
preparedness of documentation. All relevant documents are available for the
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location and the MoC is in procedure of signing between the City of Belgrade and
the SCR on modes of cooperation in implementation of the project.
The aforementioned location has been visited and its availability and suitability for
the particular sub-project proposal is confirmed together with UNHCR.
Component 2 Provision of the building material
Building material will be granted to those refugees who already own a partially
constructed housing facility or a house which does not meet established
standards. Ownership documentation, building permit or equivalent during
legalization process are mandatory for the selection.
The village houses will be purchased from the seller registered in cadastre books
and immediately transferred to the new owner, selected beneficiary. Registration of
new owners in cadastre book is precondition for final disbursement of allocated
funds.
Building:
New build: building permits
obtained and valid
Property purchase and
reconstruction: property is
legally registered and, if
required, building licences
available and valid.
Component 1 - Construction of multi-apartment buildings

All municipalities, envisaged for building through this particular sub-project, have
submitted the proof of right of ownership over the building site, the property sheet,
extract from the relevant planning document and Memorandum on Cooperation
signed between the municipality/city and the SCR. Based on the aforementioned
documentation, all municipalities are determined capable to issue the location
permit, for the construction envisaged by this sub-project. The issuance of the
location permit is, also, under the jurisdiction of the above mentioned
municipalities. Preparation process of necessary documentation for constriction of
the multi-apartment building in some municipalities is quite mature by now, given
the fact that they already issued location permits. Upon the proposed sub-project is
approved by the AoD, the request for all location permits, necessary for the
preparation of tender documentation for designer selection, will be submitted. It will
allow the competence of the tender documentation for procurement of design
services. After the technical control conducted, investor-municipality will submit the
request for the construction permit.
Component 2 - Provision of the building material
Building material will be granted to those beneficiaries who already commenced
construction works on a registered plot of land which has construction permit or
who possess a confirmation on submitted request that legalization can be
performed or received decision for legalization issued by competent institution.
Building material will be granted to the beneficiaries for reconstruction of old
housing units, inadequate for accommodation, who have obtained approval to
carry out construction works.
There are no permits required under this housing modality. The main legal
requirement for these houses is to be registered in the property register. Real
estate Cadaster, i.e. property register, is a public register which represents basic
evidence of real estates and rights. Property sheet is a document that provides
information on land (name of the cadastral municipality, number, shape, area,
usage, cadastral class and cadastral revenue of the cadastral parcel), buildings,
flats and business premises, as special parts of buildings (location, shape, area,
usage, and number of floors) and other objects, and information on rights and
owners, encumbrances and limitations. It is the document that states the legal
status of the object, and it is obligatory part of documentation attached to the
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application for this type of housing solution. The part of the Property sheet, named
Information about buildings and other building facilities and information on rights
and owners, is obligatory part of Property sheet containing notification on legal
basis for house registration in Cadaster books, showing weather house is built:
a) Before the adoption of the construction regulations
b) On the basis of a valid permits, in accordance with the construction
regulation,
c) Legalization process is on-going, or the object is registered on the
basis of the Law on special conditions for the registration of the ownership of the
facilities built without a construction permit.
Technical:
Outline technical solution
and standards as well as
compliance with CEB
requirements. Please
outline status of completion
of technical documentation.
Component 1- Construction of multi-apartment buildings

All technical solutions are determined by two type of standards: space standards
regulated by the Law on Refugees and design and building standards regulated by
national legislation (Law on Planning and Construction, The Rule Book on the
conditions and standards for the design of residential buildings and dwellings, The
Rule Book on the conditions and standards for the design of residential building
and dwellings in relation to free movement of children, the elderly, the
handicapped and disabled persons as well as other relevant regulations, decrees
and books of rules relevant for construction). Selection Committee is responsible
for the application of standards defined by the Law on Refugees. The integral part
of the list of selected beneficiaries is proposed surface of allocated apartment for
each family. This surface has to be in accordance with standards regulated by the
2
Law on Refuges. The law foresees up to 30m for one and two member family plus
2
10 m for each additional member. All requirements related with the design and
construction standards will be ensured through technical control of design, regular
supervision of works and technical inspection of constructed buildings.
Taking into consideration fact that building material will be granted to the
beneficiaries with already commenced construction or to the beneficiaries with old
and inadequate houses, standard prescribed in relevant regulations can be only
follow to the extent possible. Minimum standards will include ownership of the
house, building permit or legalization process in progress, availability of basic
infrastructure (roads, electricity, and water supply) and safety standards. Apart
from aforementioned, two standards will be respected in accordance to the Law on
Refugees: granted material must be sufficient to provide habitable living space and
commenced construction cannot exceed space standards.
The technical assessment of the village houses will be carried out during the
selection process and will examine facility compliance with current safety
regulations and technical standards for housing construction, particularly in terms
of stability, quality of materials and installations used. Connections to the electricity
and water supply network, as well as existing access roads are preconditions
which every selected village house needs to fulfill.
Environmental:
CEB environmental
requirements satisfied
including Energy
Efficiency.
National strategies and laws in the field of environmental standards will be applied
over the course of the project`s implementation.
Component 1 - Construction of multi-apartment buildings
All proposed construction sites are in areas covered by urban plans which mean
that they have been the subject of Strategic Environmental Assessment
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requirements and as such are safe for the construction of residential buildings. All
housing units will be connected to the centralized water supply and the sewage
system. All new building will have at least a C level energy class as is regulated by
the relevant national regulations.
Component 2 - Provision of building material

All proposed construction sites are in areas covered by urban plans which mean
that they have been the subject of Strategic Environmental Assessment
requirements and as such are safe for the construction of residential buildings. All
housing units will be connected to the centralized water supply if the possibility
exists, or else to the local/individual water supply. In the case that sewage system
is not in place, individual septic tank can be alternative. Appropriate selection of
building material by technical experts will provide improvement in energy efficiency
for housing solutions provided under this component.
If the houses are not in areas covered by urban planes assessment of land related
risks will be part of technical assessment of the house performed by technical
expert. Connection to the centralized or individual water supply is a precondition
for the purchase of house. In the case that sewage system is not in place,
individual septic tank can be alternative. Criteria for selection of village houses (as
acceptable types of wall and roof) will ensure minimal standards for energy
efficiency. All details will be subject of Environmental Management Plan and
regular reporting will be performed.
Tender dossier:
Status of designs and/or
tender dossier for the
procurement of
services/works/supplies.
Component 1
Tender documentation for the project design will be prepared after approval of subproject by AoD.
Tender documentation for the procurement of works will be prepared after
issuance of building permits based on the main design.
Tender documentation for the supervision will be standardised and prepared in
parallel with preparation of tender documentation for works and Grants.
Component 1.1
Tender documentation for the project design will be prepared by the City of
Belgrade.
Tender documentation for the procurement of works will be prepared after
issuance of building permits based on the main design by the PIU.
Tender documentation for the supervision will be prepared by the City of Belgrade.
Component 2
Tender documentation for supplies will be prepared by selected LSGs after the
final selection of beneficiaries, on the basis of conducted material specification.
The tender dossier will be adjusted to the procedure described in Project
Implementation Manual.
Technical supervision of construction works will be procured in the separate tender
procedure.
Component 3
All tender dossiers will be standardised and prepared by competent procurement
staff in PIU.
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Civil Infrastructure:
Access to roads.
Connection to public
utilities (water, electricity,
sewage,
telecommunications, etc).
Physical accessibility and
safety for beneficiaries with
special needs.
Component 1
Locations proposed for construction of multi apartment buildings are carefully
chosen in order to project fulfil its purpose in the sense of providing durable
housing solutions for beneficiaries to achieve integration. All building sites have
access to public utilities, transportation, roads and social infrastructure.
All locations/building sites with characteristics are presented in the separate table.
Please refer to the W5 Sub Project Description and Civil Infrastructure.
Component 1.1
Site located in the urban municipality of Zemun meets the requirements and fulfills
all criteria for civil infrastructure connections. Residential complex that will consist
of 270 apartments with a buy off option will be in area with the access to the
Highway Belgrade Novi Sad, on the distance of 16 km from the Belgrade centre.
Detailed description of the location is available in the annex.
Component 2
The building material will be provided to those houses which fulfill the minimum
conditions of possessing a connection to the power supply and water supply
networks. Roads whether asphalt or gravel, must be in place. Considering that the
buildings are under construction it is necessary to underline that usually power
supply and water and sewage system networks are in place. Therefore packages
of building material are intended for the completion of the aforementioned
installations, the facility itself, as also in order to support the construction of septic
tanks where required.
Component 3
Village households are chosen by the beneficiaries themselves within those places
wherein the requisite civil infrastructure is already in place.
A house which does not meet the minimum standards regarding the availability of
the hard road access, electricity connections, water supply, sewage system or
septic tanks is not eligible for purchase
Socio-economic
Infrastructure:
Information is to be
provided on the current
situation of
targeted/selected
beneficiaries with regard to
access to rights/social
services (accommodation,
residency rights,
employment/livelihoods,
pensions, health care,
education, social
protection, legal advice),
as well as on the projected
situation upon sub-project
completion. See Annex 3
Both categories of refugees do not have the resources or the ability to resolve their
housing situation, and therefore the main goal of RHP is to provide them with
sustainable housing solutions. UNHCR established criteria of vulnerability, which
are prescribed in our current laws and regulations. Most of the vulnerable refugee
families often fulfil more than one of the vulnerability criteria envisaged by UNHCR
and applicable Laws and bylaws. The housing solutions in RHP are provided
according to the Law on Refugees and in place where the refugees have started
the process of integration or where they find the most suitable solution. This
additionally ensures the socio-economic sustainability.
The Law on Refugees in the Article 2 stipulates that refugees have right to
employment under the same conditions as local population.
1. All refugees/former refugees are entitled to get the employment booklet
and register with the National Employment Agency
2. System of the Local action plans, by which national strategic goal to
support integration of refugees is implemented enables that within every
municipality local budget line is allocated to support refugee integration
programs including activities related to the improvement of the economic
situation of refugees through provision of self reliance packages.
The Law on Refugees stipulates the right to education under same conditions as
local population.
Most of the municipalities in the Republic of Serbia have facilities for children at
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school age (kindergartens), primary and secondary schools, health centre, social
welfare centre and organized transportation, especially in the territory of small
municipalities and in rural areas. Potential beneficiaries have easy access to these
services equally available as domestic population.
1. Law on Primary Education (Official Gazette RS, No 55/2013 ) regulating
issues of education provides without distinction equal position in access to
education for refugees and domicile population. As primary education is
obligatory of the Republic of Serbia. Equal access exist to entitlements
such as free books, stationary equipment , transport, meals, even
accommodation if needed in line with the Law.
2. Law on Higher Education (Official Gazette RS, No 76/2005, 100/2007,
97/2008, 44/2010, 93/2012, 89/2013) stipulates that all individuals who
wish to study have access to this type of education with equal rights, which
also includes refugees. Scholarships are also available and they can apply
under same conditions as the rest of students from domicile population.
In the Component 1 - tenure is secured through lease contracts with option to buyoff after a period of six months and social housing in a supportive environment.
This solution is for those beneficiaries who can afford to pay rent significantly lower
than regular market price. Beside rent these beneficiaries will have purchase
option also under subsidized rent in the period after six months as prescribed in
the Law on Refugees, Article 19e. All details regarding the rent and lease are
described in detail in this Article.
In the Component 2, packages of building material will be granted to the
beneficiaries who already commenced construction or have started reconstruction
of their own houses.
In the Component 3, ownership will be granted to the beneficiaries who dont own
any real estate and has chosen village house that fulfils all above mentioned
requirements. This housing solution will provide them opportunity for certain
source of income, and provide for self-reliance considering that village households
include usually lot of land suitable for gardening, keeping live stock or both. This
type of support will consist also of provision of small self reliance package to
enable smaller agricultural activities, or other related activities. Also As Local
Action plans envisage activities and measures to support local integration of
refugees, local municipalities allocate budget line as contribution for
implementation of the refuge integration program. Self reliance packages are used
to achieve sustainability
Added value:
Indicate the foreseen
indirect benefits and
impact.
Refugees in Serbia have spent many years living in extraordinarily difficult

situation: being forced to leave their homes, loosing most or all of their properties,
and struggling to survive in a new environment already burdened by long-lasting
poverty. Their basic need as to have durable housing solution is the purpose of the
project.
This project aims to provide opportunities for sustainable livelihood of refugees,
through assistance in improving their living conditions as the lack of permanent
solution is their biggest impediment for accomplishing integration.
Social Housing in Supportive Environment is a well-proven, sustainable housing
solution for the most vulnerable refugees. SHSE consists of locally-owned
buildings with assisted living, in the form of extended family support, where
vulnerable persons are encouraged to actively participate in everyday life.
The resolution of the housing needs of refugee families, envisaged by the project,
include much more than mere provision of housing units. The subproject
implementation and its results will have positive social and economic impacts on
the beneficiaries. Social effect will consist of improved living conditions of the
beneficiaries as housing is provided in those locations that they have selected by
themselves, where they have already developed a sense of belonging and a
personal social network, enabling their social inclusion. Given that this project is
targeting vulnerable refugees and members of their families, who for many years
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live without an adequate housing solution and who have been paying rent for their
accommodation, the provision of a housing solution will increase their modest
family income by eliminating cost for rent.
The action, by putting forward housing solutions will increase capacities of target
group to achieve economic self-reliance, facilitating integration, thereby
contributing to their independent living.
This will increase their self-confidence and their standard of living eliminating cost
for rent. The broader social impact would be decreased poverty and increased
equal opportunities, and as certain components of this subproject will be
implemented through grant schemes they would have positive economic effects on
the local communities themselves. Housing solutions provided to the refugee
population will accelerate their local integration process based on experience on
implementing similar projects over the years. Also, this would facilitate poverty
reduction amongst this group; increase their sense of belonging to local
community, thus promoting their better participation in the life of society.
Implementation:
Timeframe with clearly
defined milestones,
logistics, reporting
(requirements, submission
& approval of progress
reports). Insert in Annex 6
LogFrame Matrix.
Component 1 Activities Construction of multi-apartment buildings

Signing of the agreement
Signing of the agreement between the SCR, the PIU and selected local
self-government
Selection of beneficiaries
The establishment of the committees for the selection of beneficiaries by
selected LSG with representative of SCR as voting member; Public
Announcement
Collection of applications
Processing of applications and publish a preliminary list of beneficiaries
Appeal process and the final selection of beneficiaries
Signing contracts with beneficiaries and moving in
Project Implementation
Securing location permits and project requirements
Preparation terms of reference and documentation for public procurement
of design, technical control and preventive measures plan
Procurement and contracting of design, technical control and preventive
measures plan with a period of appeals
Prepared design, technical control and preventive measures plan and
issued a building permit
Tender for construction works, technical supervision, coordinator for safety
and health at work and technical inspection commission prepared and
publication of the call
Procurement and contracting of construction works, technical supervision,
coordinator for safety and health at work and technical inspection
commission with a period of appeals
Construction works
Technical supervision
Coordinator for safety and health at work
Finishing works and Technical inspection commission
Obtained usage permit
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Component 2 Activities Provision of building material

Selection of municipalities
Preparation and publication of Call for proposals
Receiving of applications
Processing of applications and signing contracts with local selfgovernments
Monitoring, pre reviews the documentation and approval, disbursement
Independent supervision of installation of construction materials
Component 3 Activities Purchase of village households

Selection of municipalities
Preparation and publication of Call for proposals
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Receiving of applications
Processing of applications and signing contracts with local selfgovernments
Monitoring, pre reviews the documentation and approval, disbursement
The real moment of the beginning of the implementation will be date of the signing
of GA.
Complementarities
and Coherence with
other Projects
financed with
National/IPA/Donor
Funds
Please describe how the
sub-project will ensure
synergies with other ongoing/planned projects
financed by sources above.
Coordination of funds available for resolving housing needs of refugees is

responsibility of the Commissariat for Refugees and Migration of the Republic of
Serbia. Particular attention is deployed to ensure complementarities of
interventions envisaged under national program with actions to be implemented
within the scope of the IPA, RHP and other donors projects. Regular meetings
with all stakeholders are taking place, as well as with main donors present in
Serbia. In addition, through participation in the donor coordination mechanism
established by the Serbian EU Integration Office, all relevant information are
shared.
Donor support
Housing projects
In order to avoid overlapping, through on-going IPA projects dedicated to migrant
population, housing solutions are provided only for refugee families
accommodated within Collective Centres. Project Support for improvement of the
living conditions of forced migrants and closure of Collective Centres within IPA
2012 is dedicated to provide housing solutions necessary for closure of Collective
Centres and to provide housing solutions to internally displaced persons and
returnees based on Readmission Agreements.
Legal aid and administrative assistance
IPA legal aid program covers provision of the legal assistance to both refugee and
IDP population in Serbia. In that context, legal aid program though its legal offices
can provide assistance also to refugees interested in applying to CHP, by assisting
in obtaining documents, provision of information and legal advice, scope and type
of assistance will be defined with the donors.
Economic empowerment
Special attention is deployed to the programming of all relevant donors programs
in order to complement CHP. Income generating activities with aim to provide
agricultural inputs or small grants for business start-up are envisaged by IPA and
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BPRM, amongst other donors. All municipalities where apartments from RHP Fund
will be built will be motivated by SCR to actively participate in all available
programs, through the cooperation with Local Councils for Migration.
National Funds
Funds from National Budget are adjusted in a way to complement activities
financed from RHP funds. Still as the program conducted from national budget is
aimed to support various aspects of integration, additional funds for the support of
economic activities of the beneficiaries will be secured and will complement efforts
of CHP to enable support in all aspects of refugee integration. Every year
significant amounts of money are being allocated for supporting economic selfreliance of refugees. Further National employment service envisages
implementation of measures funded through national budget to assist employment
of vulnerable categories including refugees.
Commissariat for Refugees and Migration has a special budget line for funding of
the refugee associations and specialized NGOs projects of public interested which
includes various activities (assistance in access to the rights in the countries of
origin, information related activities, assistance in the integration process). The
highest number of project proposals is focused on provision of different types of
assistance including legal assistance to the final beneficiaries. In accordance with
the planned dynamic of RHP project`s implementation, the Commissariat will
provide additional fund for provision of free legal aid in the municipalities covered
with the RHP.
In order to ensure coordination within a range of activities amongst donors, the
Commissariat for Refugees and Migration, as the leading partner competent for all
categories of migrants coordinates between donors as well as between national
institutions. The Commissariat is responsible for overall coordination and will
ensure that duplication of assistance is avoided and that projects are
complementary and covering various elements of integration.
Coordination within National steering committee with all relevant national stake
holders will ensure that assistance outside of the scope of CHP will be
synchronized in support of refugee integration. Sessions of the Commission for
coordination of the process of durable integration of refugees are dedicated to
bringing to discussion all relevant aspects of refugee population. The
Commissariat is in charge of implementation/coordination of all other projects
related to refugees and has a close insight of all its activities, both planned and
implemented.
Country Housing Programme of the Republic of Serbia is designed to avoid
overlapping and provide synergic effect with other programs financed from IPA,
national and other donors funds, both on national and regional level.
Pending issues,
Constraints &
Including issues to
overcome in order to
commence construction
works, including
assumptions and risks.
Potential risks in the phase of implementation are minimized by engagement of

professional staff of the Commissariat and PIU who have years of experience on
the preparation and implementation of projects, selection of beneficiaries and
monitoring of implementation, as well as successfully completed projects in the
previous period, and city servants who also over the years gained extensive
experience through implementation of similar projects.
Potential risks with the appropriate risk response are shown in the table below:
Risk
Lack of
documentation
Risk response
The availability of the requested
documentation increased (decreased
administrative taxes for obtaining
necessary documentation
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All supporting documentation clearly

specified in the Public call for beneficiaries
Support of municipal service providers
(trustee, department for urbanism and
construction, legal aid, etc.) ensured
Engagement of local NGO`s to
provide
assistance in the process of obtaining
Delays in the
implementation
Changes in
political system
on local level
Permanent monitoring at all levels of

implementation
Clearly defined milestones
Regular progress reporting
Support from all stakeholders involved
in RHP in order to remove reasons for
eventual delays secured
Support of all relevant institutions in

order to prevent possible delays in the
implementation of RHP
Insufficient
experience of
selected LSGs
Precisely defined beneficiaries

selection process
Support to the selected municipalities
provided by SCRM and PIU
Regular monitoring of implementation
of activities
Misuse of
resources
Precisely defined beneficiaries

selection process
Support to the selected municipalities
provided by SCRM and PIU
Regular monitoring of implementation
of activities
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SECTION 3: CHP Sub-Project Management

CHP National
Coordinator:
(Name and contact details
of all the interlocutors to be
inserted in Section 4).
Commission for Coordination of the Process of Durable Integration of Refugees

/National Steering Committee
Government of the Republic of Serbia
Commissariat for Refugees and Migration of the Republic of Serbia
Address: Narodnih heroja 4, 11070 Belgrade Phone: (+ 381 11) 312-95-86
Commissioner, Vladimir Cucic
vladimir.cucic@kirs.gov.rs
PIU Research and Development ltd
Address: Mekenzijeva 24/II, Belgrade - Savski Venac, Serbia Phone: (+381 11) 30
88 795
Manager, Mr. Aleksandar Simonovic
aleksandar.simonovic@ piu.rs
Lead Institution:
Name contact details of
lead persons and title of
institutions that will be the
contracting authority.
Lead Institution
Commissariat for Refugees and Migration of the Republic of Serbia
Address: Narodnih heroja 4, 11070 Belgrade Phone/Fax: (+ 381 11) 312-95-86
Commissioner, Vladimir Cucic,
Contracting authority
PIU - Research and Development ltd
Address: Mekenzijeva 24/II, Belgrade - Savski Venac, Serbia
Phone: (+381 11) 30 88 795
aleksandar.simonovic@piu.rs
Email: office@piu.rs
Phone: +381 11 30 88 795
Fax: +381 11 30 88 653
www.piu.rs
Sub-Project
Management
structure &
Institutional setup:
Describe Project
Management structure
including National Steering
Committee structure,
working groups, and
decision making authorities
and implementers at the
local level.
National Steering Committee (NSC) - The role of the NSC is performed by the
Commission for Coordination of the Process of Durable Integration of
Refugees is in procedure to be established. Members are appointed by all
relevant Ministers and the Government Decision is in procedure.
Task of the Commission are:
1) to monitor and coordinate the process of durable integration of refugees,
particularly related to resolving housing issues;
2) to review and approve the Annual Plan for the implementation of the
Programme;
3) to review reports on the implementation of subprojects;
4) to propose changes to the plan of implementation of the Programme;
5) to deliver reports on the process of implementation of the Programme to the
Government, for adoption, at least twice a year; Additionally, the Commissariat is
also given the role to carry out expert, administrative and technical activities for the
Commission. The National Steering Committee will meet on a quarterly basis.
Meetings will be called by the President in coordination with the Commissariat to
ensure strategic guidance of the activities, allowing issues to be identified and
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adequately managed
in a timely manner, ensuring full coordination among partners and assessment of
the projects achievements.
The Commissariat for Refugees and Migration (SCR) is the institution
responsible for the implementation of CHP. In accordance with the Law on
refugees, the SCR is the Governmental Institution mandated to provide support
and assistance to refugees during the process of their integration as well as for the
implementation of projects aimed at resolving their housing needs. With exclusive
competence in the field of nationally and donor funded programmes for refugees,
as stipulated in the Law on Refugees, it shall, inter alia, ensure
1) the institutional set-up of the CHPs management and control system
2) the preparation and development of sub-projects, the drafting of the related
applications and submission to the NSC and CEB; 3) the free and fair selection of
eligible beneficiaries and subsequent signature of contracts with those selected
(when selection of beneficiaries is not delegated to LSGs) ;
4) the conclusion of agreements with municipalities in projects in which the
municipalities hold significant responsibilities (provision of land, infrastructure,
permits, etc.), the submission of procurement plans to the CEB and the inclusion of
relevant information in national databases;
5) preparing participating and administratively supporting NSC meetings, and
drafting CHP/sub-project monitoring reports.,
6) cooperate and coordinate activities with UNHCR and OSCE related to their
monitoring role for the entire Programme. SCR will with support of the relevant
ministries prepare annual plan for implementation of CHP.
Project Implementation Unit Research and development PIU R&D role will
be to carry out the following activities, primarily related to the level of transactions:
1) as part of the institutional set up, establish and maintain a procurement and
contract monitoring system;
2) provide relevant input for the development of subprojects
as agreed with/ requested by SCR;
3) conclude agreements with municipalities;
4) develop procurement plans, develop tender dossiers and conduct procurement;
5) architectural and technical activities and provision of technical Consulting;
6) develop and manage grant schemes ;
7) monitor the implementation of activities delegated to the LSGs;
8) manage and monitor contract implementation, check invoices and make
payments to contractors
8) perform ex - post and ex - ante control on grants;
9) attend NSC meetings and provide input for CHP/sub-project monitoring reports;
10) ensure cash flow and accounting.
Local self Government Units (LSG): although the overall responsibility for the
CHP and its sub-projects remains with the Commissariat and PIU, implementation
can be delegated to the LSG which proved to have adequate capacities in already
implemented projects. In those cases, all rights and obligations will be regulated by
agreements between LSGs, the SCR and the PIU and the LSGs will have to
enforce all regulations of the Law on Refugees in and throughout the
implementation of the CHP.
Ministry of Labor, Employment and Social Policy: will provide support for the
implementation of activities related to housing within a socially protected
environment, especially in relation to the monitoring activities to be performed by
the centers for social welfare, as also the improvement of social integration.
Serbian European Integration Office (SEIO): will be participating in all
programming activities and will ensure coordination between CHP and other
development assistance.
National structures
(Lead Institution,
Commissariat for Refugees and Migration (SCR) is mandated to provide support

and assistance to refugees during the process of their integration as well as for the
22/58
PIU) experience in
implementing
similar projects:
Please describe
experience in similar
projects.
implementation of projects aimed at resolving their housing needs in accordance

with the Law on Refugees. SCR have been providing housing solutions for the last
17 years from various funds such as the national budget and budgets of donors
like EU, UNHCR and number of direct bilateral donors. Commissariat has
experience in implementation of various housing modalities while best
implementation modalities were defined and included in four housing modalities
proposed in CHP. After the implementation of four approved subproject within
RHP, Commissariat will have additional experience in various procedures such as
beneficiary selection and data verification as well as the experience with the other
relevant institutions and local selfgovernments especially because of the big
number of beneficiaries that will be provided with the housing solutions.
Since 2008 implementation is conducted through municipalities through grant
scheme for supporting activities foreseen in the Local Action Plans. This
mechanism has been very effective in the process of integration funded from the
National budget, EU and UNHCR funds. The programs for implementation were
implemented in all municipalities in the territory of the Republic of Serbia.
PIU Research and Development Ltd, has been established In 2010, by Decision
of the Government of the Republic of Serbia as a implementing structure in charge
for Research and Development in Public Sector Project- consist of two subproject
groups: Building infrastructure facilities and 2) acquisition of capital equipment
and consumables for the for the scientific community in Serbia of a CEB. The
project is financed from the EIB and CEB loans and IPA funds with a total portfolio
of approximately 420 MEURO.
PIU conducts its business affairs in line with regulations governing the position of
business associations in the Republic of Serbia by providing consulting,
managerial and monitoring activities in relation to Project management.
Its mission and tasks, PIU performs through different activities: preparation,
evaluation and call for tenders; coordination of activities and provision of
administrative services in relation to Project implementation; managing the
payment process; architectural and technical activities and provision of technical
consulting including construction supervision; reporting to the line ministry of
Education Science and Technological Development on the implementation of the
Project;
PIURD design, manage and implement the project R&D in the Public Sector:
The main activities are procurement of works, services and goods related to the
equipment, consumables and technical aspects of infrastructure projects. Some of
the projects implemented so far are:
- the construction of apartments for young researches in Kragujevac,
Belgrade and Nis,
- the Science Centre in Petnica, the Science and Technology Park in
Zvezdara and Novi Sad (phases I and II)
- Centres of excellence University of Kragujevac;
- The Centre for the Promotion of Science in Belgrade, the Nanocentre
Block 39, Belgrade,
- the Foundation repair of the Faculty of chemistry in Belgrade,
- theCentralized system for stock and purchasing consumables,
- the New Capitalequipment, the National Center Svilajnac,
- the Main Building University of Novi Sad
The experience of PIU in implementing similar projects will be enhanced with the
experience from the current implementation of the first sub-project as well as the
Implementation of the approved second, third and forth sub-projects.
Financial
Management:
Describe financial
management system in
place, financial flows and
auditing systems flows.
The Council of Europe Development Bank (CEB) will disburse funds to the
National Bank of Serbia (NBS). The Commissioner is authorized to manage the
funds from the aforementioned account. Based on each individual order of CRS for
transfer of funds from a special purpose foreign currency account in the NBS, the
foreign currency funds shall be converted in RSD at a buying rate from the current
NBS's Exchange Rates List.
Based on the order of CRS, through the RSD account of Execution of Budget of
23/58
the Republic of Serbia 840-1620 in Treasury Administration, the funds shall be

allocated to a special dedicated RSD account which shall be opened for those
funds in the name of Implementation Unit for Research and Development Ltd
(PIU), as the beneficiary of public funds, which is included in the system of
consolidated treasury account with Treasury Administration, in accordance with
Article 9, paragraph 4 of the Law on the Budget System. The RSD payment
accounts will be used to transfer money to the contracting authority (PIU) and pay
out the contractors or for the transfer of funds to selected Local Self Governments.
The Project Implementation Unit will be responsible for:
Establishing the system of financial management and control and

undertaking needed corrective actions as per recommendations by auditors and/or
the CEB;
Cash flow forecasts;
Requesting funds:
o Preparing requests for funds from RHP Fund;
o Preparing and filing request for funds from the Treasury Administration of
the Ministry of Finance;
Verification of requests for payments by contractors and execution of

payments;
Financial reporting;
Audit of funds.
Internal audit will be performed regularly by the internal auditor in PIU. At least one
external audit for the expenditure verification will be performed. CEB and donors
can carried out audit on ad hoc basis as it is stipulated by the Framework
Agreement.
Procurement
Committee:
Proposed lead and other
institutions participating in
the evaluation of the
tender.
Type of
procurement:
Services, supplies or works
contacts.
The establishment of Evaluation Committees will be responsibility of PIU. The

Evaluation Committee will consist of non-voting chairperson from PIU R&D and
voting members from PIU and SCR. The voting members must have adequate
administrative and technical capacities and relevant experience in field in question.
There should be no hierarchical dependence or relationship between the
members. The members of EvC must sign on non-potential conflict of interest.
For the purpose of the implementation of this sub-project following type of

procurement will be conducted:
Component 1:
Procurement on works and services.
Component 1.1:
Procurement of works will be under the PIU
Procurement of services will be conducted by the City of Belgrade
Component 2 and 3:
Contracting procedure for Grant Scheme will be applied.
Procurement of services of independent supervision for Component 2.
Method of
procurement:
Number of tenders: 7
Number of tenders and

lots, estimated value of
each tender and lot,
national or international
tender (Justify. Please fill in
the Procurement Plan
provided in Annex 8).
Number of lots: TBD

Estimated value of each tender and lot: see annex 8,
Number of national tender: 3
Number of international tender:4
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Number of grant schemes: 2
National structures
(Lead Institution,
PIU) experience in
procuring similar
projects:
Please describe
experience in similar
projects
Commissariat for Refugees has been established by Law on refugees in 1992 with
the mandate to provide support to refugees including support in the process of
integration through resolving their housing needs. Since 1995, various types of
housing solutions have been provided to this population including provision of the
apartments through construction of multi-apartment buildings, partial self-help,
provision of construction material packages, provision of prefab houses provision
of village houses, social housing in supportive environment, various adaptations of
existing structures for accommodation of refugees. Significant assistance has been
received from the international community, primarily from UNHCR, and, more
recently, from the European Commission.
From 2008 SCR coordinated the Grant Scheme through Local Action Plans on the
territory of 164 Local Self Governments in total amount of 2.578.790.686 RSD. The
aforementioned funds were allocated for providing of durable solution for more
than 3.000 vulnerable families. In parallel, in cooperation with EUD, SCR
coordinate implementation of Grant Scheme for NGOs, contracted by EUD in
Serbia.
PIU Research and Development Ltd, has been established In 2010, by Decision
of the Government of the Republic of Serbia as a implementing structure in charge
for Research and Development in Public Sector Project- consist of two subproject
groups: Building infrastructure facilities and 2) acquisition of capital equipment
and consumables for the for the scientific community in Serbia of a CEB. The
project is financed from the EIB and CEB loans and IPA funds with a total portfolio
of approximately 420 MEURO.
PIU conducts its business affairs in line with regulations governing the position of
business associations in the Republic of Serbia by providing consulting,
managerial and monitoring activities in relation to Project management.
Its mission and tasks, PIU performs through different activities: preparation,
evaluation and call for tenders; coordination of activities and provision of
administrative services in relation to Project implementation; managing the
payment process; architectural and technical activities and provision of technical
consulting including construction supervision; reporting to the line ministry of
Education Science and Technological Development on the implementation of the
Project;
PIURD design, manage and implement the project R&D in the Public Sector:
The main activities are procurement of works, services and goods related to the
equipment, consumables and technical aspects of infrastructure projects. Some of
the projects implemented so far are:
- the construction of apartments for young researches in Kragujevac,
Belgrade and Nis,
- the Science Centre in Petnica, the Science and Technology Park in
Zvezdara and Novi Sad (phases I and II)
- Centres of excellence University of Kragujevac;
- The Centre for the Promotion of Science in Belgrade, the Nanocentre
Block 39, Belgrade,
- the Foundation repair of the Faculty of chemistry in Belgrade,
- theCentralized system for stock and purchasing consumables,
- the New Capitalequipment, the National Center Svilajnac,
- the Main Building University of Novi Sad
The experience of PIU in procuring will be enhanced with the experience from the
current implementation of the first sub-project as well as the Implementation of the
approved second, third and forth sub-projects.
Supervision :
The certified company/companies will be contracted for the day to day supervision
Describe how Resident Engineering will be hired, estimated cost of supervision, sources of funding, provide Terms of
Reference.
25/58
Works supervision
of works within Component 1 in accordance with the relevant national legislation.

The standard ToR for this type of service will be prepared by the PIU.
The independent supervision on the utilisation of building material delivered within
Component 2 will be ensured. The ToR will be prepared in accordance with tasks
agreed and detailed in Project Implementation Manual.
The company/companies will be selected through separate tender procedures in
accordance with the national legislation.
Monitoring
Arrangements:
State the institution
responsible for monitoring
and reporting and the
aspects which are being
monitored. Please fill in the
Logframe Matrix provided
in Annex 6.
Decision of National
Steering Committee
approving the subproject:
Commissariat for Refugees and Migration of the Republic of Serbia has the
responsibility to monitor at programme level.
Regular Monitoring Reports will be submitted to CEB on the 4 months basis and
consisted following aspects: detailed description of activities, progress in the
achievement, impact prospects, sustainability, state of Allocation of the Grant
Tranches, progress of the procurement related activities, expenditure (incurred,
disbursed and forecasted) and visibility actions.
Completion Report will be provided to the CEB upon the completion of the subproject. The overall assessment of the progress against objectives and
assessment of the use of the Grant will be presented in the Completion Report.
Project Implementation Unit - Research and Development ltd has the main
responsibility of conducting technical assessment of the houses and land plots,
procurement (incl. developing and updating procurement plans), financial
management (incl. preparing and updating cash-flow forecast) and project
monitoring.
The UNHCR/OSCE shall monitor all aspects of the beneficiaries selection process
as the sustainability of provided solutions.
National Steering Committee is responsible for the overall oversight of the CHP,
primarily through approval of project proposals and review of the monitoring
reports. The SCR is the Lead Institution has overall responsibility for management
of the CHP and any sub-project there under. The PIU has the responsibility of subproject implementation from procurement to contract management and financial
management and accounting.
Due to changes in personnel in some of relevant Ministries, official session have

not been scheduled yet, however PAF has been shared with all representatives
appointed by Ministries, for comments. Official session of NSC is expected during
the September 2014 and minutes from the session will be provided and submitted.
(Attach the minutes)
26/58
SECTION 4: Name and Contact Details of All Interlocutors

National Steering Committee
Name of the interlocutor
Commission for Coordination of the Process of Durable

Integration of Refugees /National Steering Committee
President of the Commission Deputy Prime Minister and Minister
of Foreign Affairs
Cabinet of Deputy prime minister
The contact details for the

purpose of this action
Commissariat for Refugees and Migration of the

Republic of Serbia
Address: Narodnih heroja 4, 11070 Belgrade
Phone: (+ 381 11) 312-95-86
Abbreviation
SCR
Contact Person
Deputy Commissioner Svetlana Velimirovic

svetlana.velimirovic@kirs.gov.rs
E-mail address of the

Organization /
kirs@kirs.gov.rs
Telephone number: Country

code + city code + number
Fax number: Country code +
city code + number
Website of the Organization
(+381 11) 312 95 87;312 95 85

(+381 11) 312 95 85; 31295 90
www.kirs.gov.rs
The Commissariat for Refugees and Migration of the Republic of Serbia

Republic of Serbia


Republic of Serbia
Address: Narodnih heroja 4, 11070 Belgrade
Phone: (+ 381 11) 312-95-86
Abbreviation
SCR
Commissioner, Vladimir Cucic,
Contact Person
Deputy Commissioner Svetlana Velimirovic
svetlana.velimirovic@kirs.gov.rs
27/58
Legal Status
Established by the Law on refugees (Official Gazette RS no.

18/92, 45/2 i 30/10) as a Special Organization within the
Government of the Republic of Serbia

Organization /
kirs@kirs.gov.rs

city code + number
(+381 11) 312 95 87;312 95 85

(+381 11) 312 95 85; 31295 90
www.kirs.gov.rs
PIU R&D


Address: Veljka Dugosevica 54, Belgrade Zvezdara, Republic
of Serbia
Phone: +381 11 30 88 795
Abbreviation
PIU
Contact Person

aleksandar.simonovic@ piu.rs
Legal Status
Established by the Decision of The Government of the Republic

of Serbia Decision on the establishment of a company PIU
Research and Development Ltd. , as a single member limited
liability company

Organization /
office@piu.rs

city code + number
+381 11 30 88 795
+381 11 30 88 653
www.piu.rs
28/58
SECTION 5: Total Cost

Please fill in the cost table in Annex 7
Provide cost estimate in EUR with itemised cost elements indicating the funding sources i.e. RHP FUND, Other
cash contributions, in kind contribution (valorised).
Provide market value benchmarking costs for similar projects.
The total cost of the project is calculated based on the provisions contained in relevant legislation,
market research, implementation of similar projects funded by the state budget or different donors, all
in line with agreed in the Regional process and stipulated in the RHP documents. The table below
presents cost per component based on agreed values within Joint Regional Programme and official
statistical data provided by the Serbian Statistical Office. The total cost of the sub-project V will include
10% contingency reserve and verification cost that amounts to 1% will be included. Total project cost
is 46.773.758 EUR.
TOTAL COST
Components
Number of
housing units
Cost per unit
RHP Fund
EUR
Contribution of
the country
Total
EUR
Apartments
1.262
30.585
28.173.454
10.424.852
38.598.306
Building material
packages
250
9.250
2.312.500
2.312.500
Village houses
200
11.000
2.200.000
2.200.000
Total
1.712
32.685.954
10.424.852
43.110.806
Component 1- Construction of multi apartment buildings

The cost in table presents the total cost for the component. It includes design, technical control of the
project design, fees, infrastructure equipped land, construction cost, utility connection fees and
supervision of works.
Cost benchmark for land value is prepared in accordance with the official data of the Statistical Office
of the Republic of Serbia, except for Veternik, Novi Sad and Kamendin, Belgrade where the
estimations were provided by the Agency for Urbanism of the City of Novi Sad and Agency for
Investment and Housing of the City of Belgrade.
Costs for utility connections, meaning water, sewage system and electrical system, depend on the
proximity of the particular building and existing system and vary from municipality to municipality. The
exact amount will be known after the obtaining bill of quantities from the utility companies in charge,
and will be in the final report as a country contribution.
Construction cost including design and supervision of works is 21.040 per apartment, in line with
values presented in Feasibility Study.
In accordance with the Law on Refugees and the needs expressed by potential beneficiaries, the
2
expected area of newly built apartments amounts to 1.262*40=50.480m .
This durable housing solution is considered the most cost-effective since it involves by far the largest
contribution from final beneficiaries (land and in-kind labour). The value of granted building material is
aligned with national legislation and many years of experience of similar projects implementation and
Through many years of the implementation of the similar projects, the need to increase the value of
the building material package is noticed. Value of the building material packages that will be provided
through RHP is set at 9.000 EUR.
29/58

The maximum price for a village house is set at 11.000 EUR. In this amount budget for small in kind
grant maximum 1.500 EUR is included. The beneficiary contribution, which is not obligatory, cannot
exceed 50% of donated budget.
Management and disbursement of funds under CHP are determined by the relevant national
legislation and Framework Agreement with CEB.
30/58
THE FOLLOWING SECTION TO BE COMPLETED BY THE NATIONAL STEERING

COMMITTEE
SECTION 6: Checklist8
Beneficiaries
Consistency with definition of eligible beneficiaries as per Annex1
Documentation
Land or property ownership is clear
Status of building permits (location/construction/usage as appropriate) is defined
Technical Solutions
Status of completion of technical documentation and tender dossiers is provided
Design, works and supervision arrangements are clearly defined
Access to civil infrastructure (transport infrastructure and utilities) is planned
Legality of proposed housing solution follows conditions specified in the GRAC
National and CEB guidelines housing standards proposed are respected
Environmental Aspects
National and CEB requirements are addressed
Sustainable Solutions
Sustainability (access to civil infrastructure and economic, social and safety aspects) is addressed
Grant requests explicitly mention any complementarities or coherence with projects supported or
planned for support under the IPA National Programmes and/or other donor activities
Costs
Detailed costs are provided
Market benchmarking for costs of similar projects is provided
Time Schedule
Implementation schedule is clearly defined and feasible
Procurement
Procurement arrangements are clearly defined
Procurement Plan is submitted
Monitoring
LogFrame matrix provides list of measurable indicators
Monitoring arrangements are described
Financial Management
Financial flows and arrangements are clearly defined
Other
The sub-project has not been submitted for funding to other organisations
CHP sub-project management structure is clearly defined
Sub-project is approved by the National Steering Committee
This Checklist follows the same structure as the Grant Request Assessment Criteria, which is Annex 3 of the Framework
Agreement.
31/58
Annex 1
Eligibility Criteria of Grant Requests
(as per General Conditions of the RHP Fund)
To be eligible for the support by the RHP Fund, Grant Requests shall comply with the following
eligibility criteria (the Eligibility Criteria):
(a)
Geographical coverage: The sub-projects under any of the Country Housing Projects must
be implemented on the territory of the Partner Countries.
(b)
Eligible beneficiaries: The sub-projects under any of the Country Housing Projects must
benefit vulnerable refugees and/or displaced persons, including internally displaced persons
(IDPs) in Montenegro from 1999, within Partner Countries who fit one of the following six
categories (the Eligible Beneficiaries):
(i) Category I: All 1991-1995 refugees, regardless of their status, who are residents of
collective centres or other forms of collective accommodations, either formal or informal.
(ii) Category II: All 1991-1995 vulnerable refugees accommodated privately and all former
occupancy right holders without a durable solution in their country of origin or reception
country. For the purpose of the Regional Housing Programme, the vulnerability criteria
applied by UNHCR in countries in the region are also to be applied here.
(iii) Category III: All vulnerable returnees to Bosnia and Herzegovina and Croatia and all
vulnerable returnees who have already returned to Croatia but who do not have a durable
solution either in the country of origin or in the reception country.
(iv) Category IV: Displaced persons accommodated in collective centres and private
accommodations in Croatia.
(v) Category V: Vulnerable displaced persons outside collective centres in Bosnia and
Herzegovina.
(vi) Category VI: Vulnerable persons displaced in Montenegro in 1999. This was especially
agreed by the participating countries given that the Regional Housing Programme in other
countries deals only with 19911995 refugees.
(c)
Eligible housing solutions: The sub-projects under any of the Country Housing Projects
must provide the Eligible Beneficiaries with a durable housing solution. The housing
solutions to be provided include:
(i) Provision of flats and houses through building, reconstruction, renovation or purchase;
(ii) Provision of construction materials;
(iii) Accommodation in social welfare institutions.
Refugees and displaced persons will be provided with the choice of either: voluntary return and
reintegration in their place of origin, or integration in their place of current residence.
(d) Eligible costs: The following represents a non-exhaustive list of cost elements of the subprojects which are eligible:
(i) the cost of surveys or studies (technical, economic or commercial, engineering) as well as
the cost of technical supervision of the sub-projects;
(ii) the preparation of the land;
(iii) the construction/renovation/modernization or purchase of buildings or provision of
building material directly linked to a sub-project;
(iv) the installation of basic infrastructure such as sewerage, water supply, electricity and
telecommunications networks, waste disposal and waste water treatment, roads, etc.;
(v) the purchase of materials and equipment;
(vi) contingencies for unanticipated costs (technical and/or price increases) in respect of
possible changes in the quantity of work required, in the type and quantity of equipment
to be purchased or in the method of carrying out the sub- project which may represent up
to 10 per cent of the total cost of the sub-project.
(e) Non-eligible costs: The following represents a non-exhaustive list of cost elements of the subprojects which are not eligible:
(i) the acquisition of land;
(ii) financial costs of investments (payment of debts, refinancing, interest charges etc.);
(iii) value added tax paid in the EU Member States or in the Partner Countries; and
(iv) any other costs which are not eligible under CEBs policy for loans and project financing.
32/58
ANNEX 2
Explanatory note on description of beneficiaries provided by
UNHCR/OSCE
Describe profile and current situation of selected/targeted beneficiaries, as well as the beneficiary
selection process, as follows:
Type of solution (return and reintegration / local integration)
Sub-Project Beneficiaries
Description age/gender/other diversity criteria (e.g. particular vulnerability ground)
breakdown:
o Number of families
o Number of adults male, female, ages
o Number of children male, female, ages
o Number of elderly persons male, female, ages
o Number of sick or disabled persons
o Number of single parent families
o Etc.
Current situation of targeted/selected beneficiaries with regard to access to rights/social

services (accommodation, residency rights, employment/livelihoods, pensions, health care,
education, social protection, legal advice),
In case that selection of beneficiaries will take place after the sub-project is approved by the RHP
Fund structures, elaborate on the planned figures and situation of the targeted groups, using the
general data available for particular groups (refugees, IDPs and/or returnees).
Reasons for selection of beneficiaries summary of the selection process

Explain why priority is given to selected/targeted beneficiaries
Legal procedures applied/conducted; elaborate in particular on:
o What are the requirements for applications (supporting documentation proving
eligibility and vulnerability)
o What are the measures introduced to ensure that vulnerable applicants could afford
administrative fees (including fee exemptions)
o If the deadlines are introduced, explain whether it allow applicants sufficient time to
obtain supportive documents
Elaborate on vulnerability criteria and the manner it will be/has been applied; how do criteria
prioritize the most vulnerable;
Elaborate on the procedural aspect of the beneficiary selection process (open application
process/pre-established needs assessments/other selection methods)
Elaborate on outreach/awareness raising activities conducted/planned among target
population (describing the manner in which all potential beneficiaries will be/have been
informed and will have/have had access to information about sub-projects objectives,
eligibility and vulnerability criteria, locations and timeframes)
Elaborate on access to legal assistance for eligible applicants during the selection process
Elaborate on consultation with national and international stakeholders in sub-project
preparation (civil society, refugee/IDP associations, UNHCR, OSCE, other partners...)
33/58
ANNEX 3
Explanatory note on socio-economic infrastructure
SOCIO-ECONOMIC INFRASTRUCTURE (to be considered before and during implementation phase)
Assessment of location (choice of sub-project destination) for the RHP/CHP project

Assessment of quality of the building location
Justify tenure rent vs. ownership: how the sustainability of tenancy will be ensured (type of
contract offered, transfer of ownership or lease, provisions on termination of the contractual
obligation, rental schemes offered, affordability for beneficiaries in terms of income rates and
comparison with average market rent price, beneficiaries ability to maintain allocated housing
unit, pay utilities, etc.)
Explanation of how long term residency right will be assured (applicable laws and regulations,
rules, etc.)
Existence in the vicinity / or easy access to health care system including hospitals, clinics and
pharmacies
Access to the educational system including kindergartens and schools (primary or secondary
education)
Access to welfare services especially in the case of housing for extremely vulnerable refugees
Access to daily products and goods (stores, markets)
Access to pensions
Employment opportunities
Access to training programmes
Access to jobs and welfare
Existence of other social infrastructure aspects (sports facilities, restaurants, cinemas etc as a
means to have an additional positive impact, which establishes a common direction, shared
sense of belonging and purpose among the population ).
Ensuring social inclusion of RHP/CHP beneficiaries
Ethnic composition and capacity to integrate in local community (where applicable)
Avoid clustering of social housing apartment buildings when possible or include tenure
diversification
Cooperation with national, EU and other stakeholders in ensuring synergies and efficiency as
we well as maximising effects, complementarities and experience sharing
Cross-cutting issues such as: gender, youth, persons with disabilities and special needs etc.
FOR ALL: SYNERGIES, COMPLEMENTARITY AND COHERENCE WITH OTHER PROGRAMMES
34/58
ANNEX 4
UNHCR / OSCE9 assessment
CONCLUSION
1. Summary assessment
One paragraph summarizing assessment of suitability of offered housing solution for the
selected/targeted beneficiaries, i.e. whether the sub-project proposal is mature enough from
the protection/social aspect
PAF 5 proposes only 3 housing solutions. Types of solutions as well as the number of housing units
are based on the on-going needs assessment and pre-screening of the potential beneficiaries that is
conducted in the locations selected for the PAF.
The locations proposed for Component 1 meet all the necessary conditions from the protection and
social requirements checklist including adequate prospects for integration and sustainability, in line
with existing economic situation in each municipality.
For Components 2 and 3 implementation municipalities have not been selected yet and there is a plan
to launch a public call through which the municipalities will be selected. UNHCR/OSCE commented
that a brief outline of how the municipalities will be chosen as well as how the funds and number of
units will be allocated should be reflected in the PAF but SCRM explained that a detailed explanation
on this is already written in the Project Implementation Manual (PIM). However, having in mind the
types of housing solutions envisioned in components 2 and 3, we note that for the components 2 and
3 refugees will be in a position to choose the municipality and location for their housing solution.
The steps of the beneficiaries selection process are briefly outlined in Section 2, in the form of bullet
points. The detailed description of the beneficiary selection process is elaborated in more details in
PIM, Chapter 4 (Selection of Beneficiaries), which UNHCR/OSCE had an opportunity to see and
comment in a draft version. Currently PIM is pending approval of CEB. Some important elements
which could have direct or indirect influence on selection of beneficiaries, i.e. prescribed/envisioned
conditions and relevant procedures for the selection of beneficiaries, benchmarks for durable solutions
in country of origin or country of asylum, as well as benchmarks for assessment of adequate living
conditions, will be subject of close monitoring by SCRM and UNHCR/OSCE.
2. Elements of the proposed sub-project/scheme

2.1. Key national stakeholders - who is proposing the sub-project, who is supporting it
(central level authorities/local level authorities/municipalities, other institutions/bodies that
supports the sub-project. e.g. other line ministry, not directly in charge for)
Key national stakeholders are listed in section three of the document with the full description of their
responsibilities. The roles of different stakeholders are elaborated with responsibilities of each
stakeholder.
2.2. Summary of the proposed housing solutions (type, number of units, size, legal status of
allocated dwelling tenancy/ownership);
The PAF proposes three housing solutions with the respective number of units per project type as well
as the number of potential beneficiaries for each housing type. The project description includes both
the number of households and number of individuals. The number of units is planned in a way to
enable successful implementation. The project document also clearly describes the legal status and
tenancy / ownership status of each housing solution.
2.3. Macro location (area, administrative unit and/or municipality); Protection assessment
suitability of location for particular beneficiary group, capacity within the host community and
within the beneficiary group to achieve sustainable solutions at the selected macro location
In general, municipalities have been chosen according to the number of potential beneficiaries per
project type and in line with the mentioned assessment.
For components 2 and 3 refugees themselves have chosen the municipalities as well as the actual
locations for their housing solutions which were an important element when choosing the municipality
as well as macro location for the project.
Municipalities selected for C1, besides the number of potential beneficiaries from the on-going survey,
were chosen also based on their eagerness and readiness to participate in the projects as well as
9
Where relevant
35/58
willingness to contribute with their own resources including the provision of the plot of land with
complete infrastructure where the apartments are to be constructed. This was an important element in
choosing the municipality for C1.
3. Identification/selection of beneficiaries
3.1. Description of the selected/targeted group (local integration, returnees, those who already
returned but still lacking durable housing solution)
PAF targets beneficiaries who have opted for local integration from category I and II of the Regional
Housing Programme. This is clearly described in the document.
3.2. Why priority is given to the particular group (eligibility criteria applied)
Priority in provision of housing solutions is given based on eligibility and vulnerability of potential
beneficiaries which is clearly described in the document. Potential beneficiaries are selected according
to the already defined conditions prescribed in relevant legislation and this is all well described in the
document.
3.3. Description of the selection process (open application process, existing governments lists;
needs assessments; data exchange to avoid overlapping of assistance
UNHCR/OSCE recommended elaboration of some steps in the selection process such as referral to
the data verification process as well as to the appeals process which have not been mentioned
anywhere in the PAF. SCRM included our suggestion and explained this in the footnote and referred
to further details in the PIM. The SCRM should provide guidance for defining durable solutions as
well as for definition of what are the adequate living conditions to facilitate the selection procedure at
the local level.
3.4. Description of the system to select the most vulnerable beneficiaries (point system; field
assessments etc.)
PAF refers to the Decision of the Serbian Government on the point system which will be used in
selection of beneficiaries. The vulnerability criteria on which the point system is based is incorporating
UNHCRs vulnerability criteria which has been clearly stated in the document.
3.5. UNHCR and OSCE (where applicable) role in the beneficiary identification/selection process
Reference to UNHCR/OSCE monitoring role is elaborated in detail in PIM.
3.6. Evaluation of the identification/selection process (procedural aspects: fairness; transparency;
whether the most vulnerable have been selected, public outreach/ proper info dissemination
and counseling of beneficiaries)
All of this is clearly listed in the document. UNHCR and OSCE will closely monitor the whole
process to ensure that all listed steps are respected as described. PI activities with clear deadlines
need to be further elaborated.
3.7. Role of the civil society (refugee/IDP/returnee associations, legal aid providers) in the process
(if applicable)
UNHCR suggested that SCRM elaborates more on the role of NGOs in the RHP process especially
to focus on the municipalities chosen for PAF V and the activities implemented by other NGOs on
municipal level which are funded from other sources but are complementing or have a potential to
complement RHP housing solutions. We note that the adequate reference is made to the role and
activities of the legal aid partners.
3.8. Micro location (within the selected macro location); Protection assessment suitability of
location for particular selected/targeted group (physical accessibility and safety of site/future
accommodation, as per the needs of the beneficiaries; access to services health care,
education, social protection; livelihood opportunities; ethnic composition and capacity to
integrate of local community /where applicable/)
Rapporteur to suggest corrective measures to remedy any shortcomings (if applicable)
Macro locations for Component 1 one of the project were all visited jointly by UNHCR/SCRM staff.
Through these field visits to all the selected locations it was confirmed that each location complies with
project requirements and respects protection elements according to project type and beneficiary
group. Municipalities are finalizing the pending administrative requirements. There are good prospects
for social inclusion in these economically well-developed municipalities, which is another important
factor considered in the selection process. As per the UNHCR/OSCE agreed modality of cooperation,
the consultation process with OSCE was maintained regarding this point throughout the process of
selection and field verification..
36/58
For the other two components the macro locations are chosen by the potential beneficiaries
themselves whereby they have assessed all local integration prospects. PAF describes project
locations in detail. All the above components are taken into account when macro locations are chosen.
UNHCR/OSCE wish to point out that there are refugees in need of housing who live in
municipalities which unfortunately, for the time being, do not meet the technical criteria to be
included in RHP and have not been considered in any of the PAFs submitted so far. Therefore
we encourage the SCRM to take this into consideration when designing future sub-projects.
4. Selected/targeted beneficiaries
4.1. Basic figures and AGDM/vulnerability breakdown (fully applicable for ex post reporting, i.e.
reporting on implementation; in sub-project proposal evaluation stage report on ratio between
the sub-project figures and overall figures within the eligible population):
4.1.1.Number of families
4.1.2.Number of adults male, female, ages
4.1.3.Number of children male, female, ages
4.1.4.Number of elderly persons male, female, ages
4.1.5.Number of sick or disabled persons by type
4.1.6.Number of single parent families
4.1.7.Number of families/beneficiaries with other vulnerability elements
4.2. Situation of the selected/targeted beneficiaries with regard to access to rights/social services:
4.2.1.Legal status in the country (e.g. refugee/ex refugee, IDP, DP etc.)
4.2.2.Residency rights
4.2.3.Employment/ livelihoods and income
4.2.4.Health care
4.2.5.Education
4.2.6.Social protection
4.2.7.Legal advice
General assessment of situation, as per the above points
The information on potential targeted beneficiaries is available in the document but not in the above
breakdown. While the figures do not follow UNHCRs AGDM breakdown, the document does illustrate
the vulnerability breakdown of beneficiaries in general terms how many children, elderly, disabled,
medical status. PAF gives the estimated number of beneficiaries based on conducted and updated
interviews with refugees, for each housing modality.
A sufficient number of families have been identified for each project type from the Needs Assessment
conducted by local trustees. With a local PI campaign, which should precede and follow each project,
it is expected that an even larger number of beneficiaries will be identified. Out of this number the most
vulnerable/needy are expected to be chosen.
5. Sustainability/(re)integration measures
Report in particular on the following points:
5.1. Elements of proposed sub- project (part of the sub-project proposal), planned or in place, that
will facilitate access to a comprehensive durable solution for the selected/targeted
beneficiaries
5.2. Description of any complementary measures (mentioned in the sub-project proposal, but
outside the scope of the proposed sub-project activities) that will be taken by the Lead
Institution of the sub-project to ensure sustainable reintegration / integration
5.3. What additional measures have been identified by the Lead Institution of the sub-project, of
specific relevance for the targeted beneficiaries, to support their sustainable integration/
reintegration that are outside the scope of competencies or capacities of the Lead Institution of
the sub-project? Is a mechanism established or initiated for such measures; what is the
proposed intervention to activate such measures?
5.4. In addition to those identified in the proposed sub-project or identified by the Lead Institution of
the sub-project, what additional measures would be required in order for the selected
beneficiaries to achieve a sustainable solution?
5.5. All relevant elements related to integration prospects have been described in the document.
The Refugee Needs Assessment was the basis for identification of locations and type of
projects for the RHP. Sustainability of the projects and integration prospects were two main
points that were considered when decisions were made on the type of projects and locations
for implementation. A thorough assessment of both the capacities of the municipalities, their
37/58
preparedness, local integration prospects and availability of large number of potential

beneficiaries has been completed. The UNHCR was part of this assessment while
UNHCR/OSCE maintained internal consultative process throughout the field verification
process. UNHCR/OSCE is fully in agreement with the municipalities chosen for this project
and confirms that the selected municipalities possess sufficient capacities to enable full
integration of the potential beneficiaries and ensure sustainability of the solutions provided.
For the components where the beneficiaries themselves have chosen the locations, the type
of solutions offered suited best for their needs and contributes adequately to the sustainability
of the project and integration prospects. We note that additional/compatibility measures have
been described with a sufficient detail, including access to rights aspects. Remedial
mechanisms (National Steering Committee) which have to be applied in case of identified
deficiencies in access to rights are also described in sufficient detail. We welcome inclusion of
the financial information regarding available funds for economic self-reliance that will
complement RHP housing solutions at the local level and encourage LI to continue with
inclusion of such information to the extent possible in all subsequent projects.
Rapporteur to suggest corrective measures to remedy any shortcomings (if applicable)
38/58
Annex 5
Technical Committee
Pro-Forma Evaluation Report
Country:
Sub-Project number and name:
Objective:
Project narrative summary:
Estimated sub-project cost:
Grant amount requested:
Partner Country contribution:
Proposed Grant amount to be
allocated10:
Proposed Grant source:
Technical Committee (TC) Recommendation:
CEB observations:
Summary statement
UNHCR/OSCE evaluation:
Summary statement
TCs additional remarks (if any):
10
Please justify if proposed grant amount is below the requested grant amount
39/58
ANNEX 6
Logical Framework Matrix
Sub-project
Description
Overall Objective
Specific Objective
1
Result 1.1
Intervention Logic
Indicators
(Note
that
the
indicators
under
Activities are not
Activity
indicators
but
are
result
indicators related to
each activity.)
Target
Baseline
Or
Actual
Sources Of Verification
Assumptions And Risks
Comprehensively
contribute
towards completion of the
protracted displacement situation
in Bosnia and Herzegovina,
Montenegro, Republic of Croatia
and Republic of Serbia by
providing
durable
and
sustainable housing solutions
with full respect for the rights of
refugees and internally displaced
persons
and
the
mutual
obligation to closely cooperate
and synchronize activities in
order to ensure durable solutions
for
them,
either
through
voluntary
return
and
reintegration or local integration.
Number of 1991-1995 refugees

or
formal
status
holders
decreased for at least 65% until
the end of the project
10,2%
Submitted Sub-project Application Forms.

Signed Sub-project Approvals.
Standard MIS Reporting.
4-monthly Sub-project and CHP reports.
Lead Institution reports to Government.
PIU Reports.
CEB field visits and mission reports.
Mid-term monitoring mission.
Final evaluation (process and report).
It is assumed that beneficiary selection will be both fair and

transparent. Unfair or non-transparent processes put the
whole programme at risk, with beneficiaries, with donors
and with the public.
Poor selection of Municipal (and other) partners, or poor
implementation of formal and informal cooperation
increases the risk of poorly conceived or poorly
implemented solutions, or of a poor selection process of
targeted beneficiaries.
It is assumed that there will be frequent and effective
cooperation between CHP PIUs and CHP governance
bodies across each of the four PCs, and that this cooperation
will add value for CHP management as well as to RHP
outcomes.
Provision of durable housing

solutions
contributory
factor to the
integration
of
refugees, IDPs and other
displaced/ vulnerable groups into
national and local communities.
1.712
vulnerable
families
assisted through the provision of
a housing solution.
1.712

PIU Reports.
Increased quantity or quality of

housing stock (for rent or
ownership) available to the
target population.
Total number of housing units

newly available to vulnerable
families.
1.462
Total number
housing units
250

PIU Reports.
There is no direct, specific link between a beneficiary and a

specific housing output at the planning stage. CHP delivery,
as well as monitoring, is based on this specific linkage. A
failure to link beneficiaries with specific housing outputs
will put all processes at risk of failure.
of upgraded
available to
40/58
Sub-project
Description
Intervention Logic
Indicators
(Note
that
the
indicators
under
Activities are not
Activity
indicators
but
are
result
each activity.)
Target
Baseline
Or
vulnerable families.
Activities
Result 1.1.
for
CHP Beneficiaries.
A1 - Construction of flats.
A6 - Purchase of existing flats.
A3 - Construction
fabricated houses.
of
pre-
A7 - Provision of village houses.
B - Provision of construction
materials.
A5 - Reconstruction of family
houses.
A4 - Reconstruction of flats.
Most
vulnerable
families
selected.
Vulnerable families assisted.
Vulnerable individuals assisted.
Number of units.
Cost per unit.
Construction time per unit.
Number families assisted.
Number individuals assisted.
Number of units.
Cost per unit.
All selected beneficiaries fulfil

most vulnerable criteria.
1.712
5.136
1.262
29.546 EUR
25 months total.
1.262
3.786
0
0

Number of units.
Cost per unit.
Number of units.
Cost per unit.
Number of units.
Cost per unit.
Number of units.
Cost per unit.
Number of units.
Cost per unit.
0
0
0
n\a
0
0
200
11,000 Euros
18 months total.
200
600
250
9.250 EUR
18 months in total.
250
750
0
0
0
0
0
0
0
0
0
Actual


It is assumed that complementarity measures, from a social
perspective, as described in the Country Feasibility Report,
will be undertaken, by the Partner Country, together with
UNHCR/ OSCE.
The implementation of the CHP, and its effective
monitoring, assumes allocation by PCs of the necessary
human and finance resources.
Programme success is dependent, to a large extent, on
effective PIU and PC management of each CHP.

PIU Reports.
41/58
Sub-project
Description
Intervention Logic
(Note
that
the
indicators
under
Activities are not
Activity
indicators
but
are
result
each activity.)
Improved
security
of
accommodation for beneficiaries
(ownership/ secure tenancy
arrangements/ etc.).
Result 1.2
Activities
Result 1.2
for
Specific Objective
2
Result 2.1
Indicators
Development
and/
or
implementation
of
tenancy
agreements or tenancy to
purchase agreements or land
purchase agreements between
authorities or private owners and
beneficiaries.
Living conditions of current

refugee population upgraded
through provision of housing
and related services of an
appropriate standard.
Access to basic utilities (power,

water,
sewerage,
transport,
rubbish
removal,
telecommunications)
and
services
for
the
target
population.
Target
Baseline

Number of beneficiary families
with improved security of
tenancy in housing.
0
1.462
Type and number of occupation

permits/ tenancy agreements
signed between target population
and relevant authorities or
landlords.
Type and number of purchase
contracts/ ownership transfer
agreements signed between
target population and vendor or
relevant authorities.
Percentage
of
beneficiary
families whose quality of
housing has been upgraded
through improved servicing.
1.712
Per cent of new housing units

will access to at least power,
water and sewerage.
95%
1.462
100%
Or
Actual

PIU Reports.


Lead Institution reports to Government
particularly in relation to oversight of
Municipalities and their contract development/
management.
PIU Reports.
Selection Committee Assessment inputs/
reports.
PIU Reports.
Selection Committee Assessment inputs/
reports.
PIU Reports.


42/58
Sub-project
Description
Activities
Result 2.1
Intervention Logic
(Note
that
the
indicators
under
Activities are not
Activity
indicators
but
are
result
each activity.)
for
Sub-projects within each CHP:

Procurement including design
and tendering.
Implementation
including
construction,
supply
and
supervision.
C - Provision of housing within

the social welfare system
(elderly etc).
Result 2.2
Activities
Result 2.2
Indicators
for
Number of housing outputs

provided within the social
welfare system.
Number of housing outputs
provided for the elderly.
Target
Baseline
Or
Actual

PIU Reports.
Per cent of newly constructed

housing units with energy
efficiency rating C or higher.
Per cent of reconstructed
dwellings to have improved
energy efficiency rating.
Per cent of constructed/ provided
housing units with connection to
water.
power.
sewerage disaggregated by
septic tank and communal
connection.
Per cent of newly constructed
housing units with access to
rubbish removal.
Per cent of provided housing
units with access to transport
infrastructure.
Total number of vulnerable
families assisted through the
provision of a housing solution
in social or elderly housing.
100%
n/a

PIU Reports.
Number of units.
Cost per unit.
Number of units.
Cost per unit.
0
0
0
0
0
0
0
0

PIU Reports.
90%
95%
95%
95%

90%
95%

43/58
Sub-project
Description
Intervention Logic
Indicators
(Note
that
the
indicators
under
Activities are not
Activity
indicators
but
are
result
each activity.)
Ensuring appropriate access for

beneficiaries
with
reduced
mobility.
Number of new dwellings where

the ground floor is adapted for
access and use by persons with
reduced mobility.
Target
Baseline
Or
Actual

Programme success is dependent, to a large extent, on
effective PIU and PC management of each CHP.
44/58
Annex 7
COST TABLE11
CATEGORY OF COSTS
DESCRIPTION
COSTS (IN EURO)

Note: If the funding source is the RHP
Fund the costs should be expressed
without VAT
Funding Source
RHP Fund
Land and
administrative fees
Sub-Project preparation
Design (cumulative all stages, for new

build, reconstruction, self-build and
prefabricated houses)
Works (for new build, reconstruction,

and pre-fabricated houses)
Supply
Services
11
12
PC
contribution
**
3rd party
contribution
12
Land acquisition
13
Administrative Fees
13
Municipal Fees
13
Utility connections fees
Building permit fees (location, construction, use,
13
any other)
13
Other administrative fees
Surveys (land, existing buildings, civil
infrastructure, archaeological or any other
engineering survey)
Site and geotechnical investigation including
monitoring of ground water, in situ and
laboratory analyses and production of reports
Other site relevant surveys, testing, monitoring,
consultancy services
Other eligible cost
13
Design contest
Architectural Design
Engineering Design (all disciplines, including but
not limited to civil, structural, mechanical,
electrical, traffic, etc.)
Specifications and works requirements
Other eligible consultancy services, designs, or
preparation of technical documents, bill of
quantities
Site investigation, tests, monitoring during
design stage
Design check and verification by third party
Preparation of tender documents
Other eligible cost (preventive measures plan)
Site enabling works and land preparation
Eligible off-site infrastructure
On-site infrastructure
Building (shell and core)
Building (up to completion including all services
and finishes)
Building or site related tests or monitoring
Other eligible cost (design for pre-fab houses,
technical control of design for pre-fab houses,
preventive measures plan for pre-fab houses)
Equipment
Other supply related eligible cost
Works Supervision
Supply Supervision
Training and capacity building
Other supervision related eligible cost (H&S
coordinator, technical inspection)
10.424.852
85.000
N/A
N/A
N/A
N/A
N/A
N/A
N/A
596.000
120.000
N/A
60.000
26.533.454
N/A
596.000
63.000
120.000
If certain costs categories are not relevant, please state N/A (not applicable)
Not eligible for funding under RHP Fund
45/58
Other
Purchase
Self-build
Contingency
Inflation and currency conversion
Any other eligible cost
Purchase of housing units
Purchase of material
15
Manpower
SUBTOTAL
Cash contributions
Any other contributions (please list, explain)
Contingency reserve (up to 10%)
SUBTOTAL
Verification costs (1%)
TOTAL
1.900.000
300.000
2.250.000
2.250.000*
32.623.454
3.262.345
35.885.799
463.107
36.348.906
10.424.852
2.250.000*
10.424.852
2.250.000*
10.424.852
2.250.000*
* The figure presents estimated contribution of final beneficiaries (utility connection fees, taxes, land,
manpower, etc.)
** Contribution of the country is presented in separate Cost tables for Apartments
RHP fund, PC contribution, Contingency and Verification cost increase total project cost to 46.773.758 EUR.
46/58
Annex 7
COST TABLE13
Component 1 - Apartments
CATEGORY OF COSTS
DESCRIPTION
COSTS (IN EURO)

Note: If the funding source is the RHP Fund the
costs should be expressed without VAT
Funding Source
RHP Fund
Land and
administrative fees


Supply
13
14
PC contribution
3rd party
contribution
(not included
in budget)*
14
Land acquisition
13
Administrative Fees
13
Municipal Fees
13
Building permit fees (location,
13
construction, use, any other)
13
infrastructure, archaeological or any
other engineering survey)
Site and geotechnical investigation
including monitoring of ground water,
in situ and laboratory analyses and
production of reports
Other site relevant surveys, testing,
monitoring, consultancy services
Other eligible cost
13
Design contest
Engineering Design (all disciplines,
including but not limited to civil,
structural, mechanical, electrical,
traffic, etc.)
Other eligible consultancy services,
designs, or preparation of technical
documents, bill of quantities
Site investigation, tests, monitoring
during design stage
Design check and verification by third
party
Other eligible cost (preventive
measures plan)
Site enabling works and land
preparation
Building (up to completion including all
services and finishes)
Building or site related tests or
monitoring
Other eligible cost
Equipment
8.936.549
85.000
N/A
N/A
N/A
N/A
N/A
596.000
120.000
N/A
60.000
19.563.000
N/A
47/58
Services
Other
SUBTOTAL
Works Supervision
Other supervision related eligible cost
(H&S coordinator, technical
inspection)
Contingency
596.000
120.000
21.140.000
8.636.400
48/58
Annex 7
COST TABLE C1.1 Construction of 270 apartments in Belgrade
CATEGORY OF COSTS
DESCRIPTION
COSTS (IN EURO)

Note: If the funding source is the
RHP Fund the costs should be
expressed without VAT
Funding Source
RHP Fund
Land and
administrative fees


Supply
Services
15
15
Land acquisition *
13
Administrative Fees
13
Municipal Fees
13
Building permit fees (location, construction, use,
13
any other)
13
infrastructure, archaeological or any other
engineering survey)
Site and geotechnical investigation including
monitoring of ground water, in situ and laboratory
analyses and production of reports
Other site relevant surveys, testing, monitoring,
consultancy services (for geothermal renewable
energy for heating system)
Other eligible cost
13
Design contest
Architectural Design - Preliminary Design
Engineering Design Main Design (all disciplines,
including but not limited to civil, structural,
mechanical, electrical, traffic, etc.)
Other eligible consultancy services, designs, or
preparation of technical documents, bill of
quantities
Site investigation, tests, monitoring during design
stage
Design check and verification by third party
Technical Control
Other eligible cost
Site enabling works and land preparation
Building (up to completion including all services
and finishes)
Building or site related tests or monitoring
Geothermal monitoring
Other eligible cost
Equipment
Works Supervision
PC contribution
381.212
403.891
477.974
34.004
5.000
3.000
26.171
10.200
198.016
19.802
5.525
6.970.454
104.100
12.000
104.557
* Value estimation given according to the current prices of the Belgrade Land Development Public Agency.
**Sum is given based on the current value of fees reduced by 50% if the entire amount is paid at once. It is being
expected to change Compensation for land into Contribution for land after the adoption of the amendments to
the Law on Planning and Construction.
49/58
3rd
party
contrib
ution
Other
Purchase
Self-build
Supply Supervision
Contingency
15
Manpower
SUBTOTAL
Cash contributions
Any other contributions (please list, explain)
Contingency reserve (up to 10%)
TOTAL
6.970.454
1.788.452
6.970.454
1.788.452
50/58
Annex 7
COST TABLE16
Component 2 Building material
CATEGORY OF COSTS
Land and
administrative fees


Supply
Services
16
17
DESCRIPTION
COSTS (IN EURO)

Funding Source
RHP Fund
PC contribution
3rd party
contribution
(not included
in budget)*
N/A
N/A
N/A
N/A
N/A
N/A
17
Land acquisition
13
Administrative Fees
13
Municipal Fees
13
13
13
Other eligible cost
13
Design contest
traffic, etc.)
during design stage
party
Other eligible cost
preparation
monitoring
Other eligible cost
Equipment
Works Supervision
N/A
51/58
Other
Purchase
Self-build
SUBTOTAL
Supply Supervision
Contingency
15
Manpower
63.000
2.250.000
2.250.000*
2.313.000
2.250.000*
52/58
Annex 7
COST TABLE18
Component 3 Village houses
CATEGORY OF COSTS
Land and
administrative fees


Supply
Services
18
19
DESCRIPTION
COSTS (IN EURO)

Funding Source
RHP Fund
PC contribution
3rd party
contribution
(not included
in budget)*
N/A
N/A
N/A
N/A
N/A
N/A
19
Land acquisition
13
Administrative Fees
13
Municipal Fees
13
13
13
Other eligible cost
13
Design contest
traffic, etc.)
during design stage
party
Other eligible cost
preparation
monitoring
Other eligible cost
Equipment
Works Supervision
N/A
53/58
Other
Purchase
Self-build
SUBTOTAL
Supply Supervision
Contingency
15
Manpower
1.900.000
300.000
2.200.000
54/58
ANNEX 8
PROCUREMENT PLAN
SUB-PROJECT V:
Component 1 - construction of 992 apartments
Component 1.1 - construction of 270 apartments in Belgrade
Component 2 - provision of 250 building material packages
Component 3 - purchase of 200 village houses
1. Civil Works - COMPONENT 1
1
2
Ref. No.
Contract Description
1.
C1 - Construction works on
multi-apartment buildings
3
Estimated Cost
Currency
Ref. No.
1.
2.
3.
4.
3
Estimated Cost
Currency
1.
3. Services- COMPONENT 1
1
2
Description of
Assignment
Project design, site surveys,
geotechnical investigations
and preventive measures
plan for construction of
multi-apartment buildings
Technical control of the
project design for
construction of multiapartment buildings
Technical supervision and
service of providing a
coordinator for safety and
health at work for
construction of multiapartment buildings
Technical inspection
commission for construction
of multi-apartment buildings
Estimated Cost
EURO
4
Estimated Cost
EURO
TBD
Number of Lots
-
Estimated Cost
Currency
Procurement
Method
International Open
Procedure
Number of Lots
19.563.000
2. Goods - COMPONENT 1
1
2
Ref. No.
Estimated Cost
EURO
Number of Lots
6
Procurement
Method
6
Selection Method
7
Domestic
Preference
(yes/no)
%
NO
7
Domestic
Preference
(yes/no)
%
-
741.000
TBD
120.000
TBD
National Restricted
Or Open Procedure
Review by the Bank

(PRIOR/POST)
TBD
8
Review by the Bank
(PRIOR/POST)
-
7
Domestic
Preference
(yes/no)
%
International
Restricted Or Open
Procedure
8
Review by the Bank
(PRIOR/POST)
10
11
12
Expected
Date of Bid
Launching
Expected
Date of Bid
Opening
Expected
Date of Bid
Evaluation
Expected
Date of
Contract
Signature
TBD
TBD
TBD
TBD
10
11
Expected
Date of Bid
Opening
Expected
Date of Bid
Evaluation
12
Expected
Date of
Contract
Signature
-
10
11
12
Expected
Date of Bid
Opening
Expected
Date of Bid
Evaluation
Expected
Date of
Contract
Signature
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
Expected
Date of Bid
Launching
Expected
Date of Bid
Launching
TBD
N/A
TBD
N/A
TBD
656.000
TBD
60.000
TBD
International
Restricted Or Open
Procedure
National Open
Procurement
Procedure
N/A
TBD
N/A
NB: Review by the Bank column will be filled in by CEB,

NB: Domestic Preference column must be filled in only if International Competitive Bidding procurement method is utilised. If other procurement methods are utilised, please insert "N/A"
(Non Applicable)
55/58
1. Civil Works - COMPONENT 1.1

1
2
Ref. No.
3
Estimated Cost
Currency
C1.1 - Construction works

on multi-apartment buildings
in Belgrade (270
apartments)
2. Goods - COMPONENT 1.1
1
2
1.
Ref. No.
Ref. No.
1.
3
Estimated Cost
Currency
Estimated Cost
EURO
Estimated Cost
Currency
-
Procurement
Method
TBD
International Open
Procedure
Estimated Cost
EURO
Number of Lots
-
Number of Lots
Description of
Assignment
-
6.970.000
1.
3. Services- COMPONENT 1.1
1
2
6
Procurement
Method
-
Estimated Cost
EURO
Number of Lots
Selection Method
7
Domestic
Preference
(yes/no)
%
NO
7
Domestic
Preference
(yes/no)
%
-
Review by the Bank

(PRIOR/POST)
TBD
8
Review by the Bank
(PRIOR/POST)
-
7
Domestic
Preference
(yes/no)
%
8
Review by the Bank
(PRIOR/POST)
-
10
11
12
Expected
Date of Bid
Launching
Expected
Date of Bid
Opening
Expected
Date of Bid
Evaluation
Expected
Date of
Contract
Signature
TBD
TBD
TBD
TBD
12
Expected
Date of
Contract
Signature
-
10
11
Expected
Date of Bid
Opening
Expected
Date of Bid
Evaluation
10
11
12
Expected
Date of Bid
Opening
Expected
Date of Bid
Evaluation
Expected
Date of
Contract
Signature
Expected
Date of Bid
Launching
Expected
Date of Bid
Launching
-

(Non Applicable)
56/58

1
2
Ref. No.
Estimated Cost
Currency
1
2
Ref. No.
1.
Building material (500)
3. Services - COMPONENT 2
1
2
Ref. No.
Description of
Assignment
Estimated Cost
EURO
3
Estimated Cost
Currency
4
Estimated Cost
EURO
2.250.000
3
Estimated Cost
Currency
4
Estimated Cost
EURO
Procurement
Method
Number of Lots
5
Number of Lots
TBD
5
Number of Lots
7
Domestic
Preference
(yes/no)
%
-
6
Procurement
Method
Grant Scheme
6
Selection Method
7
Domestic
Preference
(yes/no)
%
YES
7
Domestic
Preference
(yes/no)
%
10
11
12
Review by the Bank

(PRIOR/POST)
Expected
Date of Bid
Launching
Expected
Date of Bid
Opening
Expected
Date of Bid
Evaluation
Expected
Date of
Contract
Signature
12
Expected
Date of
Contract
Signature
8
Review by the Bank
(PRIOR/POST)
TBD
9
Expected
Date of Bid
Launching
TBD
8
Review by the Bank
(PRIOR/POST)
Technical assessment of
beneficiaries and
National Restricted
1.
63.000
supervision for provision of
TBD
Or Open Procedure
YES
TBD
building material (supplies
supervision)
(Non Applicable)
9
Expected
Date of Bid
Launching
TBD
10
11
Expected
Date of Bid
Opening
Expected
Date of Bid
Evaluation
TBD
TBD
TBD
10
11
12
Expected
Date of Bid
Opening
Expected
Date of Bid
Evaluation
Expected
Date of
Contract
Signature
TBD
TBD
TBD
57/58

1
2
Ref. No.
3
Estimated Cost
Currency
Estimated Cost
Currency

including small in kind
grants
3. Services - COMPONENT 3
1
2
1.
Ref. No.
Description of
Assignment
-
Estimated Cost
Currency
-
Procurement
Method
Estimated Cost
EURO
Number of Lots
2.200.000
Number of Lots
Estimated Cost
EURO
1
2
Ref. No.
TBD
Estimated Cost
EURO
Number of Lots
6
Procurement
Method
Grant Scheme
7
Domestic
Preference
(yes/no)
%
Selection Method
7
Domestic
Preference
(yes/no)
%
YES
(yes/no)
%
-
10
11
12
Review by the Bank

(PRIOR/POST)
Expected
Date of Bid
Launching
Expected
Date of Bid
Opening
Expected
Date of Bid
Evaluation
Expected
Date of
Contract
Signature
12
Expected
Date of
Contract
Signature
8
Review by the Bank
(PRIOR/POST)
TBD
7
Domestic
Preference
9
Expected
Date of Bid
Launching
TBD
8
Review by the Bank
(PRIOR/POST)
-
9
Expected
Date of Bid
Launching
-
10
11
Expected
Date of Bid
Opening
Expected
Date of Bid
Evaluation
TBD
TBD
TBD
10
11
12
Expected
Date of Bid
Opening
Expected
Date of Bid
Evaluation
Expected
Date of
Contract
Signature

(Non Applicable)
NOTES:
1. Definite Procurement Plan for Sub-project V will be prepared after completion of beneficiary selection process and subject to CEB approval.
2. Whenever lots apply in any of the Components, final decision about the number of lots shall be taken upon consideration of geographical distribution, estimated
value and implementation schedules of foreseen constructions.
3. Component III - Procedure for purchasing will follow Guidelines for Provision of Financial Support for Purchase of Village Houses and be approved by CEB.
4. According to RHP Procurement Manual, column Review by the Bank is filled in with PRIOR for all procurement procedures. Grant scheme procedures are
marked with TBD and will be filled in adequately when the Guidelines for Provision of Financial Support for Purchase of Village Houses is approved by CEB.
58/58

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SUB PROJECT APPLICATION FORM

SUB PROJECT APPLICATION FORM

PAGE TO BE COMPLETED BY CEB

Sub-Project number and

Proposed Grant source

Internal CEB Reference Number: FID

SUB PROJECT APPLICATION FORM

THE FOLLOWING PAGES TO BE COMPLETED BY THE PARTNER COUNTRY

SUB PROJECT APPLICATION FORM2

SECTION 1: Sub-Project Fiche

Joint Regional Programme on durable

Amount requested from RHP Fund

The project will have three components:

Type of Housing Solution4:

C1 - Construction of 992 apartments

All documents must be in English

SUB PROJECT APPLICATION FORM

C1 Construction of multi-apartment buildings

All Local-self Governments will be called to apply for implementation of Grant

SUB PROJECT APPLICATION FORM

SECTION 2: Sub-Project Narrative

The selection of beneficiaries will be conducted based on RHP requirements,

SUB PROJECT APPLICATION FORM

Table 1 - Beneficiary selection

Administrative compliance assessment

Scoring and ranking of applications

Administrative compliance assessment

Eligibility assessment including technical

Scoring and ranking of applications

Administrative compliance assessment

Eligibility assessment including technical,

Scoring and ranking of applications

SUB PROJECT APPLICATION FORM

administration pursuant to the Law on Local Self Governments. Applicants have 15

Families with low income

Multi generation families

Single parent families

SUB PROJECT APPLICATION FORM

The estimated number of potential beneficiaries interviewed and included in the

Component 2 Provision of building material

SUB PROJECT APPLICATION FORM

Component 3 Purchase of village houses

Disability or serious medical

Component 1 Construction of multi-apartment buildings

i.e. subsidised rent, ownership

SUB PROJECT APPLICATION FORM

In accordance with needs of potential beneficiaries, urban and technical conditions

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Component 1 Construction of the multi-apartment buildings

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Component 3 - Purchase of village houses

Component 1 Construction of the multi-apartment buildings

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Component 1 - Construction of multi-apartment buildings

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Component 1- Construction of multi-apartment buildings

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Component 2 - Provision of building material

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Refugees in Serbia have spent many years living in extraordinarily difficult

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