Académique Documents
Professionnel Documents
Culture Documents
OF RECORDS
Record Series Report - OFFICE OF THE DISTRICT ATTORNEY
Department ID
Department Name
/DA/
Description
Confidential
DA-
DISTRICT ATTORNEY
DA-OL-0002-
Vital
Total
Retention
Requirement
ACT+10
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 1
Department ID
Department Name
/DA/AP/
Appeals
Series ID
DA-
Description
Confidential
Vital
Total
Retention
Requirement
APPEALS
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 2
Department ID
Department Name
/DA/AP/CH/
Chief
Series ID
Description
Confidential
DA-
DISTRICT ATTORNEY
DA-AC-
APPEALS - CHIEF
DA-AC-0001-
Vital
Total
Retention
Requirement
CR+50
Books containing listings of all PA cases on appeal, along with notations of all official actions
pertaining to each case.
DA-AC-0002-
CR+3
Correspondence on a variety of subjects pertaining to the administration of the Appeals Division and
to the duties of the Chief of Appeals
DA-AC-0003-
CR+1
Records of appealed cases on a single court session list with notations of internal unofficial actions
pertaining to each case
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 3
Department ID
Department Name
/DA/AP/CH/
Chief
Series ID
DA-AC-0004-
Description
Confidential
PUBLISHED BRIEFS
Vital
Total
Retention
Requirement
PRM
Printed briefs of Supreme and Superior Court of PA cases, US Court of Appeals, 3rd Circuit cases
and US Supreme Court cases handled by the District Attorney's office. RETAIN BOUND COPY
ONLY.
DA-AC-0005-
SUP
Collection includes PA State Court Reports, law encyclopedias, treatises, and loose leaf information
services which are used in legal reference and research by the District Attorney's office.
DA-AC-0006-
REF
Research notes, memoranda of law, articles, etc. - RETAIN UNTIL NO LONGER NEEDED FOR
REFERENCE
DA-AC-0007-
CR+1
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 4
Department ID
Department Name
/DA/AP/FC/
Federal Courts
Series ID
Description
Confidential
DA-
DISTRICT ATTORNEY
DA-FC-
DA-FC-0001-
Vital
Total
Retention
Requirement
CR+10
List of Federal Court cases in the Eastern District Court and the Circuit Court of Appeals, 3rd Circuit.
Contains an alphabetical list of defendants, court cases numbers, judges and dispositions.
Miscellaneous courts are also included in this docket.
DA-FC-0002-
CY+2
DA-FC-0003-
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 5
Department ID
Department Name
/DA/AP/MC/
Description
Confidential
DA-
DISTRICT ATTORNEY
DA-AM-
DA-AM-0001-
Vital
Total
Retention
Requirement
CR+0/3
Court listings that precede IBM printouts of trial lists for sentence deferred, motion for new trial and
violation of probation hearings.
DA-AM-0002-
CY+1
Alphabetical cross reference to cases in which sentence has been deferred. Includes information on
court action at each listing and on sentencing.
DA-AM-0003-
CY+1
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 6
Department ID
Department Name
/DA/AP/MC/
DA-AM-0004-
Description
Confidential
Vital
Total
Retention
Requirement
CLO+4
Alphabetical by name of defendant, showing such information as court term and number, date of
post conviction hearing, name of judge, attorneys, dispositions, etc.
DA-AM-0005-
CLO+1
Record of all pre-trial motions, including name of defendant, type of motion, indictment number,
hearing date and disposition information.
DA-AM-0006-
CLO+3
Listing of hearing dates set by the Clerk of Court. Includes court room number.
DA-AM-0007-
CLO+3
Listing of trial dates set by Clerk of Court for Miscellaneous Court cases, including court room
number
DA-AM-0008-
CR+6
Motions to expunge and appeal summary convictions for which no trial file exists.
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 7
Department ID
Department Name
/DA/AP/MC/
DA-AM-0009-
Description
Confidential
Vital
Total
Retention
Requirement
CR+0/1
DA-AM-0010-
CR+0/1
DA-AM-0011-
CR+4
DA-AM-0012-
TRIAL LISTS - POST TRIAL MOTIONS AND DEFERRED SENTENCES HOLD ON SITE
CR+0/1
Printouts showing daily schedules for post trial motions and deferred sentences
DA-AM-0013-
CR+4
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 8
Department ID
Department Name
/DA/AP/MH/
Mental Health
Series ID
Description
Confidential
DA-
DISTRICT ATTORNEY
DA-MH-
DA-MH-0001-
Vital
Total
Retention
Requirement
CLO+30
Case files containing correspondence, petitions, letters, memos, reports of psychiatric examinations,
etc.
DA-MH-0002-
CR+ 75
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 9
Department ID
Department Name
/DA/AP/PC/
Description
Confidential
DA-
DISTRICT ATTORNEY
DA-PC-
DA-PC-0001-
Vital
Total
Retention
Requirement
ACT+10
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 10
Department ID
Department Name
/DA/DET/
Detectives
Series ID
DA-
Description
Confidential
Vital
Total
Retention
Requirement
DETECTIVES
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 11
Department ID
Department Name
/DA/DET/CH/
Chief
Series ID
Description
Confidential
DA-
DISTRICT ATTORNEY
DA-DC-
DETECTIVES - CHIEF
DA-DC-0001-
Vital
Total
Retention
Requirement
CR+0/1
Lists of defendants scheduled for hearings who have been brought in on bench warrants
DA-DC-0002-
CR+0/1
Daily lists of court schedules, designating court room, judge, Assistant District Attorney, status and
time
DA-DC-0003-
INVESTIGATION REPORTS
CLO+15
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 12
Department ID
Department Name
/DA/DET/CR/
Community Rights
Series ID
Description
Confidential
DA-
DISTRICT ATTORNEY
DA-DC-
DA-DC-0001-
Vital
Total
Retention
Requirement
ACT+12
DA-DC-0002-
INCIDENT REPORTS
ACT+5
Reports on private warrants, fraud matters and arrests by detectives in this division
DA-DC-0003-
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 13
Department ID
Department Name
/DA/DET/CR/
Community Rights
Series ID
Description
Confidential
Vital
Total
Retention
Requirement
Investigations of license applications and renewals for private detective agencies, deputy constable
petitions, fraud matters, nuisance taprooms, obscenities and other special investigations assigned to
this division by the Chief of District Attorney's Detectives.
RETAIN PRIVATE DETECTIVE INVESTIGATOINS INDEFINITELY, DEPUTY CONSTABLE
INVESTIGATIONS 12 YEARS AFTER CONSTABLE IS OUT OF OFFICE, ALL OTHERS RETAIN
10 YEARS AFTER INVESTIGATION IS COMPLETE
DA-DC-0004-
SEP+10
Records of private detective agency employees, reflecting arrest of these employees prior to their
being accepted for permanent employment.
DA-DC-0005-
PRIVATE WARRANTS
CR+5
Private criminal complaints sworn out by citizens. Could concern any matter that is a violation of the
penal code
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 14
Department ID
Department Name
/DA/DET/HO/
Homicide
Series ID
Description
Confidential
DA-
DISTRICT ATTORNEY
DA-DH-
DETECTIVES - HOMICIDE
DA-DH-0001-
Vital
Total
Retention
Requirement
CR+2
DA-DH-0002-
DEATH VERIFICATIONS
CR+5
Investigation folders to verify that suspects arrested for any charge have died prior to trial.
DA-DH-0003-
CR+10
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 15
Department ID
Department Name
/DA/DET/HO/
Homicide
Series ID
DA-DH-0004-
Description
Confidential
Vital
Total
Retention
Requirement
CR+1
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 16
Department ID
Department Name
/DA/DET/IN/
Intelligence
Series ID
Description
Confidential
DA-
DISTRICT ATTORNEY
DA-DI-
DETECTIVES - INTELLIGENCE
DA-DI-0001-
ASSIGNMENT JOURNAL
Vital
Total
Retention
Requirement
PRM
DA-DI-0002-
CONFIDENTIAL INVESTIGATIONS
IND
Files of major investigations initiated by the District Attorney's Office. Include investigations such as
PAAC Summer Camp Scandal, Taprooms - Unsavory Characters, Special Grand Jury Probes
DA-DI-0003-
CR+75
Summaries of information on persons involved in investigations by this unit. Category also includes
LEIU Intelligence Record Cards
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 17
Department ID
Department Name
/DA/DET/IN/
Intelligence
Series ID
DA-DI-0004-
Description
Confidential
Vital
Total
Retention
Requirement
SUP
Includes requests for investigations from out-of-town police jurisdictions and correspondence
pertaining to the general business of the LEIU organization.
DA-DI-0005-
SUP
Lists of all licenses in PA, showing the name and address of the registered owner.
DA-DI-0006-
SUP
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 18
Department ID
Department Name
/DA/DET/MT/
Major Trials
Series ID
Description
Confidential
DA-
DISTRICT ATTORNEY
DA-DM-
DA-DM-0001-
Vital
Total
Retention
Requirement
ACT+2
DA-DM-0002-
CR+2
Record copies of sheets forwarded to Evidence Custodian instructing to release evidence to its
owner.
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 19
Department ID
Department Name
/DA/DET/SU/
Subpoena
Series ID
Description
Confidential
DA-
DISTRICT ATTORNEY
DA-DS-
DA-DS-0001-
Vital
Total
Retention
Requirement
CR+4
Card files designating new addresses for witnesses and defendants as well as defendants who are
unlocatable or unable to appear.
DA-DS-0002-
CR+1
Subpoenas issued to bail bondsmen notifying them to have their defendant in Court on a certain
date.
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 20
Department ID
Department Name
/DA/DET/WO/
Warrant Operations
Series ID
Description
Confidential
DA-
DISTRICT ATTORNEY
DA-DW-
DA-DW-0001-
WAIVERS OF EXTRADITION
Vital
Total
Retention
Requirement
CY+4
Legal agreements by fugitives wanted in another state in which the fugitive agrees to return to the
state from which he fled.
DA-DW-0002-
DA-DW-0003-
CLO+5
Folders on individuals for whom an arrest warrant has been issued. WHEN CASE IS CLOSED AS A
RESULT OF TRIAL OR NOL PROS WARRANT FOLDER SHOULD BE TRANSFERRED TO
CENTRAL RECORDS AND INCORPORATED WITH TRIAL FILE FOLDER.
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 21
Department ID
Department Name
/DA/FAM/
Family Court
Series ID
Description
Confidential
DA-
DISTRICT ATTORNEY
DA-FC-
FAMILY COURT
DA-FC-0001-
Vital
Total
Retention
Requirement
CLO
Open bench warrants pulled from case folders that contained only bench warrants. RETAIN UNTIL
DEFENDANT IS APPREHENDED OR WARRANT WITHDRAWN.
DA-FC-0002-
CASE CORRESPONDENCE
CR+50
Letters from prosecutors in other jurisdictions to place or enforce an order in this country, or to make
an arrest where there is an outstanding bench warrant. Locations requests are also included, along
with affidavits of non-support, depositions, incoming fugitive warrants and other legal papers.
DA-FC-0003-
COMPLAINT LOG
CR+50
Alphabetical file of complaints pertaining to a variety of charges (not always Family Court matters)
kept by name of complainant.
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 22
Department ID
Department Name
/DA/FAM/
Family Court
Series ID
DA-FC-0004-
Description
Confidential
COURT LOCATIONS
Vital
Total
Retention
Requirement
CR+50
Investigation records of defendants that have to be located. Mainly out of state and once located
petitions for support are filed and forwarded to the State where defendant resides.
DA-FC-0005-
ACT
DA-FC-0006-
CR+50
Case record files of men involved in paternity cases and for whom warrants have been issued.
DA-FC-0007-
DB+21
DA-FC-0008-
DB+21
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 23
Department ID
Department Name
/DA/FAM/
Family Court
Series ID
Description
Confidential
Vital
Total
Retention
Requirement
DA-FC-0009-
CR+3
Records of juvenile interviews conducted by the Youth Study Center. Occasionally they are used in
trying cases. IF SUBJECT NOT ARRESTED IN ONE YEAR AFTER FIRST ARREST, DISPOSE.
DA-FC-0010-
CLO+10
Folders on juvenile defendants compiled for the purpose of trying their cases.
DA-FC-0011-
ACT
DA-FC-0012-
ACT+0/3
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 24
Department ID
Department Name
/DA/GS/
General Series
Series ID
Description
Confidential
DA-
DISTRICT ATTORNEY
DA-GS-
GENERAL SERIES
DA-GS-0001-
Vital
Total
Retention
Requirement
ACT+1
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 25
Department ID
Department Name
/DA/INV/
Investigations
Series ID
DA-
Description
Confidential
Vital
Total
Retention
Requirement
INVESTIGATIONS
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 26
Department ID
Department Name
/DA/INV/CH/
Chief
Series ID
Description
Confidential
DA-
DISTRICT ATTORNEY
DA-IC-
INVESTIGATIONS - CHIEF
DA-IC-0001-
Vital
Total
Retention
Requirement
IND
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 27
Department ID
Department Name
/DA/INV/FR/
Frauds
Series ID
Description
Confidential
DA-
DISTRICT ATTORNEY
DA-IF-
INVESTIGATIONS - FRAUDS
DA-IF-0001-
COMPLAINTS OF FRAUDS
Vital
Total
Retention
Requirement
CR+6
Folders started by complaints of frauds. May include other background information on the business
or individual against whom the compliant has been lodged. Newspaper articles, FBI reports, FTC
reports and other information reports may also be included.
DA-IF-0002-
CONSTABLE COMPLAINTS
CR+6
DA-IF-0003-
CR+10
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 28
Department ID
Department Name
/DA/INV/FR/
Frauds
Series ID
DA-IF-0004-
Description
Confidential
Vital
Total
Retention
Requirement
CR+6
DA-IF-0005-
CR+5
Card file listing the name, address and phone number of the accused filed by name of accused,
accompanied by cross-reference card filed by name of the complainant.
DA-IF-0006-
INFORMATIONAL COMPLAINTS
CR+5
DA-IF-0007-
CY+5
Monthly reports listing the various functions performed by detectives in the Community Rights
Division, such as frauds, constable complaints, private and free warrants, arrests, etc.
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 29
Department ID
Department Name
/DA/INV/NA/
Narcotics
Series ID
Description
Confidential
DA-
DISTRICT ATTORNEY
DA-IN-
INVESTIGATIONS - NARCOTICS
DA-IN-0001-
Vital
Total
Retention
Requirement
CR+1
DA-IN-0002-
CLO+4
Folders containing investigations of persons and locations concerned with narcotics offenses.
DA-IN-0003-
STATISTICAL REPORTS
CR+10
Semi-annual breakdown of deaths due directly and indirectly to narcotics usage. Vital statistics and
circumstances of death are reflected in these records.
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 30
Department ID
Department Name
/DA/INV/NA/
Narcotics
Series ID
DA-IN-0004-
Description
Confidential
Vital
Total
Retention
Requirement
CR+10
Annual breakdowns of drug arrests into various drug and narcotics categories
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 31
Department ID
Department Name
/DA/INV/NU/
Nuisance Taprooms
Series ID
Description
Confidential
DA-
DISTRICT ATTORNEY
DA-NU-
DA-NU-0001-
Vital
Total
Retention
Requirement
PRM
Folders containing special investigatory reports, police reports, photos, legal forms, petitions and
decrees geared to build up a case against a taproom so that it might be shut down.
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 32
Department ID
Department Name
/DA/INV/OB/
Obscenity
Series ID
Description
Confidential
DA-
DISTRICT ATTORNEY
DA-IO-
INVESTIGATIONS - OBSCENITY
DA-IO-0001-
Vital
Total
Retention
Requirement
CR+1
DA-IO-0002-
CLO+3
Correspondence, memos, etc. pertaining to obscene literature, films, bookstores, books, etc.
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 33
Department ID
Department Name
/DA/LIT/
Litigation
Series ID
DA-
Description
Confidential
Vital
Total
Retention
Requirement
LITIGATION
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 34
Department ID
Department Name
/DA/LIT/CH/
Chief
Series ID
Description
Confidential
DA-
DISTRICT ATTORNEY
DA-LC-
LITIGATION - CHIEF
DA-LC-0001-
Vital
Total
Retention
Requirement
CR+0/1
Copies of interoffice memos and memos to the trial commissioners, lawyers, etc. pertaining to trials
and the disposition of cases.
DA-LC-0002-
CY+1
Weekly statistical compilations pertaining to the disposition of cases - except for Municipal Court
cases. These compilations are indexed by the most significant charge.
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 35
Department ID
Department Name
/DA/LIT/CR/
Central Records
Series ID
Description
Confidential
DA-
DISTRICT ATTORNEY
DA-LR-
DA-LR-0001-
Vital
Total
Retention
Requirement
CR+1
Report for both bail and prison cases, containing information on the defendant to be arraigned, the
trial date and room number, plea and defense counsel
DA-LR-0002-
ACT+0/1
DA-LR-0003-
ACT
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 36
Department ID
Department Name
/DA/LIT/CR/
Central Records
Series ID
DA-LR-0004-
Description
Confidential
Vital
Total
Retention
Requirement
CR+1
List for both bail and prison cases, containing a record of new trial dates due to postponements, as
well as arraingment information
DA-LR-0005-
CR+0/1
Request for defendant to appear in a specific courtroom on a specific date. Subpoena itself is
returned to the trial file after it has been served.
DA-LR-0006-
TRIAL DOCKETS
CLO+25
DA-LR-0007-
CLO+10
Folders on defendants compiled for the purpose of trying their cases. Bills of indictment,
investigatory material, notes of testimony, pre-trial motions, correspondence and other pertinent
documents might be found in these folders.
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 37
Department ID
Department Name
/DA/LIT/HO/
Homicide
Series ID
Description
Confidential
DA-
DISTRICT ATTORNEY
DA-LH-
LITIGATION - HOMICIDE
DA-LH-0001-
Vital
Total
Retention
Requirement
ACT+10
DA-LH-0002-
CY+1
DA-LH-0003-
CR+4
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 38
Department ID
Department Name
/DA/LIT/HO/
Homicide
Series ID
DA-LH-0004-
Description
Confidential
TRIAL LISTS
Vital
Total
Retention
Requirement
CR+5
Monthly lists of cases scheduled to appear in court. Includes Homicide Case Disposition Book
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 39
Department ID
Department Name
/DA/LIT/IN/
Indictments
Series ID
Description
Confidential
DA-
DISTRICT ATTORNEY
DA-LI-
LITIGATION - INDICTMENTS
DA-LI-0001-
Vital
Total
Retention
Requirement
CR+5
Lists of cases that have appeared before the Grand Jury. These have essentially the same
information as the transcript dockets, and also include the witness names. Also included are lists of
dismissed bills.
DA-LI-0002-
CR+2
DA-LI-0003-
CR+10
Recordings of transcripts received, designating date received, magistrate number, file control
number, indictment number and date
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 40
Department ID
Department Name
/DA/LIT/IN/
Indictments
Series ID
DA-LI-0004-
Description
Confidential
Vital
Total
Retention
Requirement
CY+1
Includes letters to defendants advising them that their cases were dismissed, memos pertaining to
homicide cases, copies of interoffice memos and miscellaneous correspondence
DA-LI-0005-
HEARING SHEETS
CR+5
Records of preliminary hearings, including such information as the disposition, bail information and
further hearing dates.
DA-LI-0006-
CR+10
Index cards of defendants held for court including date held, district, magistrate name, bail and
amount, charges, codefendants, aliases and date transcript was received
DA-LI-0007-
CR+1
Alphabetical listing of transcripts received each day. Used to designate file control numbers
DA-LI-0008-
CR+10
Case folders that have nol pros, i.e. District Attorney has decided not to prosecute.
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 41
Department ID
Department Name
/DA/LIT/MC/
Municipal Court
Series ID
Description
Confidential
DA-
DISTRICT ATTORNEY
DA-MC-
DA-MC-0001-
APPEALS LIST
Vital
Total
Retention
Requirement
CY+3
DA-MC-0002-
INDEX TO CASES
CLO+5
DA-MC-0003-
CR+3
Docket filled out at Police Administration Building listing all offenders, offenses and trial dates
pertaining only to Municipal Court cases.
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 42
Department ID
Department Name
/DA/LIT/MC/
Municipal Court
Series ID
DA-MC-0004-
Description
Confidential
Vital
Total
Retention
Requirement
CY+1
DA-MC-0005-
CLO+10
Folders on defendants whose crimes carry a maximum sentence of not more than two years. Bills of
indictment, investigatory material, pre-trial motions, correspondence and other pertinent documents.
DA-MC-0006-
CR+1
Report showing daily schedules of trials and trial assignments in the Municipal Court
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 43
Department ID
Department Name
/DA/LIT/MT/
Major Trials
Series ID
Description
Confidential
DA-
DISTRICT ATTORNEY
DA-LM-
DA-LM-0001-
Vital
Total
Retention
Requirement
CR+0/01
Copies of interoffice memos and memos to trial commissioners, lawyers, etc. pertaining to trials and
the disposition of cases
DA-LM-0002-
CY+1
Weekly statistical compilations pertaining to disposition of cases - except for Municipal Court cases.
Kept by most significant charge
DA-LM-0003-
CR+50
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 44
Department ID
Department Name
/DA/LIT/MT/
Major Trials
Series ID
DA-LM-0004-
Description
Confidential
Vital
Total
Retention
Requirement
CR+2
DA-LM-0005-
CR+3
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 45
Department ID
Department Name
/DA/LIT/TL/
Trial Listing
Series ID
Description
Confidential
DA-
DISTRICT ATTORNEY
DA-LT-
DA-LT-0001-
Vital
Total
Retention
Requirement
CLO+1
Card file of outstanding bench warrants, designating the location of the case folder.
DA-LT-0002-
CLO+0/3
List prepared by the trial listing clerks designating case and courtroom assignments.
DA-LT-0003-
CY+1
Weekly reports pertaining to bills listed by most significant charge and case dispositions
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 46
Department ID
Department Name
/DA/LIT/TL/
Trial Listing
Series ID
DA-LT-0004-
Description
Confidential
Vital
Total
Retention
Requirement
CY+3
Report listing non-major trials and trial assignments, including attorney, courtroom, etc.
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
Page 47