Chap 12345

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CHAPTER I
THE PROBLEM AND ITS BACKGROUND
Introduction
Computer changed the peoples way of life from the very first day it was
invented. And since then, a lot of changes poured upon the humanity. Computer,
or the technology itself, can be considered a huge leap to mankind. It definitely
makes peoples lives easier and faster, as it was defined on a most of textbooks.
Technology is now a big part of peoples way of living; something that cannot be
taken away for people might find it hard to go on the day-to-day basis without its
1
existence. It is true that a lot of people are now depending on it - smartphones,

tablets, laptops, and many others, people live day-by-day with these stuffs on
their side.
Agriculture, on the other hand, has become a part of peoples lives. It
existed long before technology ruled almost every edge of the earth. People from
the past use their knowledge in agriculture to acquire food for their daily living.
Agriculture is something that people cant live without as well. Nowadays, there
are still people inclined in agriculture. That is why there are training centers
provided by the Philippine Government to focus on the agricultural aspect. ATIITCPH (Agricultural Training Institute - Agricultural Training Center for Pig
Husbandry) is one of seventeen (17) government training centers. It is dedicated
to those who want to acquire profitability and productivity with agriculture. It offers
different agricultural courses that vary in times extent.
In this world where modern technology massively existed and innovations
are recklessly developing, the researchers felt the need to use it for the
agricultural aspect. The purpose of this study is to provide ATI-ITCPH a more
efficient and reliable way of gathering and storing data. In line with this are
software programs that will be provided on different office division connected in a
single database.
Gathering and storing data is a very important aspect of any offices there is,
either public or private. These are the records necessary for different office
transactions like annual reports and the likes. These also will be the companys
basis on improvement. The movement of the data within the office must be fast
and efficient. From the tips of the finger of the users, to the numerous amounts of
financial transactions, to the printed annual or even monthly reports, every data
must be well-organized and centralized. In ITCPHs case, using MS Excel was
still their option.
Background of the Study

Data are very essential part of a system. That is why there must be an
appropriate database for every system, considering how huge the amount of data
that it can bear in a certain period of time. To some, a not-so-big database is
enough. But to most of the companies, a huge database is necessary to improve
its functionality.
In ITCPHs case, data are mostly stored on MS Excel files. That can be a
problem because computer units tend to be lag when opening or browsing onto
MS Excel files with so many contents. Also, in the worst case scenario, they can
encounter data loss.
As the researchers see through the existing processes within ATI-ITCPH,
they have seen some flaws other than the MS Excel problem. The training center
is offering an online registration for those who live from distant places and were
unable to personally go to the office on days prior to their training proper. Yes,
there is a registration form online, but it was a downloadable form. The applicants
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will download the form fill it up with use of pen, paste his or her picture on the
upper right part then scan it. The scanned application form will be sent to the
office via email. Another option was to fax it. Another way of registration is by
walking onto the office fill up the form. After filling up the form data will be input
on the excel file. Having the photo of applicant taken would take much time.
There are using digital camera. After the photo was taken, it will undergo in a
copy-paste-crop process. The data from registration will then be used for TACR,
directory, and ITCPH Newsletter subscription records. Three different functions,
also from three different excel files. Another thing is the accounting department,
where payments for the trainings go. ATI-ITCPH is also venturing in sailing
livestock and livestock products. This also involves the accounting department.
But unfortunately, they are still using manual process where the cashier needs to
write on an official receipt. Lastly, the farm gathering data, this is a very important
aspect in terms of monitoring ATI-ITCPHs farm. Yes, the farm may not be that
distant from the office itself but after monitoring the person in-charge has to walk
all the way to the office to change the data on the excel file for farm data.
Generally, these departments work differently. But they must function as a
whole and that is why they have to have a centralized database. In response with
the problem, the researchers came up with a system that will benefit ATI-ITCPHs
system as a whole. MS Excel will be out of the system; there will be a database
that can hold huge amount of data to be provided, with all the offices system
connected to it. From the accounting to the registration, all will be connected on
the database. In terms of the online registration, there will be a more user friendly
and object-oriented application form. An e-mail will be sent to the person-incharge upon an online application. In the walk-in registration, there will be a
system provided for the data input on the database, also photo and signature
gathering will be much easier. For the accounting department, a POS will be
provided and receipt printing would be possible. For the farm data, a system will
be provided as well, it will be LAN-Based so that the personnel at the farm need
not to go to the office just to edit the file. Everything will be edited on the unit
provided there. Also, the personnel at the office will be alerted if ever there are
problems in the farm records are above or below normal.
Statement of the Problem

General Problem
Based on the researchers preliminary investigation, what ITCPH is lacking is a
database. They tend to use MS Excel in recording almost all of their office-related
transactions. There are different excel files to different transactions, even to
those that are somewhat related and holds almost the same information.
Specific Problem
International Training Center for Pig Husbandry (ITCPH) needs to have a
more centralized data gathering and retrieving system. In line with this are
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different systems (both online and LAN-based) that should work together to
achieve the primary goal of the research. The problems were studied specifically
as follows:
The system is not that secured. The details of each processes can easily be
seen by just opening the excel file that corresponds a certain process making it
easier for unauthorized person to access the details. Such processes, more
importantly processes dealing with money matters, need tight security.

The system takes much of time and effort from the employee in-charge and the
customers themselves making the processes slow and affecting the offices
function.
The accounting department still uses manual process. Other than the time
and effort that it requires, security is not that tight too.

The farm is quite distant with the office, making it take too much time and
effort for the one in-charged.

The registration system (both online and for walk-ins) requires a lot of
processes that may be hassle for the applicants.
The office processes are not centralized that if problems occur or
retrieving data is necessary, more time will be needed from the one in-charge.
In case of data-loss, it will be impossible for data to be retrieved since files are
on MS Excel only.
Objective of the Study

General Objective
The study aimed to develop centralized data gathering and retrieving
system for International Training Center for Pig Husbandry (ITCPH).
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Specific Objective
The system to be developed primarily focused on providing a centralized
data gathering system. The researchers specifically would like to accomplish the
following:
To develop a more secured system.

To develop a system that is less time-consuming.
To develop a computer-based Point-of-Sales for the Accounting Department.
To develop a LAN Based Farm Data Gathering System for the offices farm.
To develop an online registration system and a registration system at the office
for the course applicants to choose from.

To develop a system that will integrate the entire office department.
To develop a system that will save and retrieve data.
Importance of the Study

The study will benefit the following:
Company Accountant a system will be provided for easier transactions
and receipt printing
Farm Manager were enable to monitor whats happening on the farm
without living his office
Person In-charged for Monitoring sending data to the office will be
less of a hassle as a computer unit connected to the office will be provided at the
farm.
Training Applicants easier to register on trainings either via online or
personal.
Registration Personnel registration process and data gathering will be
much easier to handle.
Future Researchers the research will serve as a guide for future
researchers who chose to develop a related system.
Scope and Limitation of the Study
Digital photo and signature gathering device for application of walk-in applicants
Printing options for TACR, Newsletter wrapper and directory
Printing options for course participants information and identification
Direct online course application
Object-oriented online course application form
LAN-based farm data gathering
Receipt printing for accounting department
Printing options for reports
Auto back-up of data
User login is required
Registration processes does not support finger print capturing
The proposed system allows the registration personnel to garner and
retrieve data faster. Provided the information from the trainees filled up form, the
personnel can just simply input all the information on the system, then save it.
Other than that, there would be a webcam that takes images clearly. Also, there
is a digital signature capturing device for the trainees signature to be digitalized.
Both saved with the other information on the directory. Finger print capturing
feature, on the other hand, was not available. Upon saving, everything will be
saved on the database as well. Clear button was provided just in case the
registration personnel need to clear each field. There would be a print option
wherein you can choose what to print from directory, newsletter recipients, or
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TACR, according to what was needed. There would be a login page before
entering the programs main menu; this will only allow the authorized personnel
to have access on the program. The online application will be much easier; the
applicant will just fill it up and submit directly, no more fax or email needed. Farm
data gathering will be much easier for the person in-charge. A computer unit
which is connected via LAN to the office will be provided at the farm for easier
information input. Other than that, a message will prompt in the server if ever the
statuses at the farm became below or above normal (e.g. mortality rate). This will
allow the farm manager to keep an eye on farm monitoring without living his
office. Lastly, the accounting process, there will be an electronic receipt printing.
All of these data are interconnected by a database. This will allow office-related
processes to be easier and faster. Passwords will be provided for those who are
authorized in the said processes. Therefore, every single process will be
secured. Every process will be limited only to the personnel in-charge,
respectively.
Research Questions
1.
What is the level of reliability of General Records for Evaluation Efficiency
(GREEN) of ATI-ITCPH?
2.
What is the level of efficiency of General Records for Evaluation
Efficiency (GREEN) of ATI-ITCPH?
3.
What is the level of accuracy of General Records for Evaluation Efficiency
4.
What is the level of security of General Records for Evaluation Efficiency
5.
What is the level of user friendliness of General Records for Evaluation
Efficiency (GREEN) of ATI-ITCPH?

Conceptual Framework
Description
To make office transactions and processes much easier, the researchers
came up with the idea of having only one database. A database that is capable
enough to bear all the information from various office departments. Since ITCPH
was using MS Excel as their data storage, information tend to go on different
excel files. There are four major office processes in which the researchers felt the
need to improve. First is the registration system, both online and for walk-in
applicants (which count as two). Both of them are managed by the registration
personnel from the information service department. On the manual registration,
the registration personnel will be more hands-on to the process. He/she will be
the one managing the registration proper, including the picture and signature
capturing. On the other hand, online registration needs less of the registration
personnels aid. Since it was online, the process takes place far from the office.
After the applicant submits all of the information via web, he/she will receive a
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confirmation e-mail. And so do the registration personnel, this will inform her
about a new training applicant. But he/she need not to do anything anymore. As
an online application ends, the applicants details will go directly to the database.
Another process is the payment process. This is for the payment for
trainings as well as the payment for livestock and other ITCPHs products that will
be purchase. The payee will go to the accounting department and pay for the
corresponding amount. The cashier will input the payment details on the POS.
Once done, a receipt will be printed. All the transactions will go to the database,
including the receipt copy.
Lastly, the farm data gathering system, another computer unit will be
provided at the farm proper, making it possible for the monitoring personnel to
report directly to the office. The farm manager will also know farm matters by just
monitoring on the office, in a computer connected to the one on the farm. In case
of abnormalities on the data and other farm problems, the system will prompt,
and the farm manager will come up with a resolve fast.
Definition of Terms
For the readers to better understand, definition of terms was provided:
Adobe Photoshop CS6 software that will be used by the developers for their
systems design, particularly that to improve the systems presentation to make it
more appealing to the eye.
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ATI (Agricultural Training Institute) a training institute under Department of

Agriculture (DA) providing trainings for those who are inclined in agriculture.
Cashier the person in-charged on money matters of offices particularly that of
the payments the office is receiving
DA (Department of Agriculture) a department of the Philippine Government
that focuses on Agricultural aspect.
Database a collection of data that is making information storage and retrieval
easier.
Department a division of a large organization focusing on a specific task.
Digital Camera used by ITCPH in capturing their applicants photo during
course registration
Directory compilation of registrants kept by ITCPHs Information Services
Department
Dreamweaver software that will be used by the developers in making the
online registration system
E-mail (Electronic Mail) on the existing process, applicants sends their
applications via e-mail
Fax another way of applicants to send training applications on the existing
process
Input the information or process to be added or recorded in a database.
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ITCPH (International Training Center for Pig Husbandry) a training center

under Agricultural Training Institute (ATI), providing trainings mostly involving on
livestock
ITCPH Newsletter ITCPHs official publication that are sent monthly to the
alumni and current trainees
LAN (Local Area Network) a communication network for computers, allowing
computers in a particular workplace to communicate.
LAN-Based a system using Local Area Network (LAN)
Manual a work operated by mere hand and not mechanically operated.
Monitoring a task done to record progress of a specific task.
MS Excel (Microsoft Excel) software that ITCPH was using to store their data
in the existing process
Online Registration System a training registration that can be accessed on
ITCPH official website
Payment the process of paying a specific amount of cash in exchange of a
service or product.
POS (Point of Sales) a system use for accounting purposes, particularly on
payment matters.
Prompt to warn the farm personnel in farm abnormalities
Record the process of recording data for monitoring purposes.
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Registration System a system that will be provided for the walk-in training
applicants
Scan to duplicate something, specifically the form filled-up by an applicant, to
be sent on ITCPH via e-mail.
SQL Server 2008 to be used by developers on database management
System the unification of the people involved the technology, and the process,
having a systematized function.
TACR (Training Accomplishment and Completion Report) report kept and
managed by the monitoring and evaluation section of ITCPH for further
monitoring.
Visual Basic .NET software that will be used by the developers for the
framework of their system
CHAPTER II
REVIEW OF RELATED LITERATURE AND STUDIES
For further understanding of the study, the researchers made use of
different materials such as books, magazines, newspapers, web articles and
other related researches to broaden their knowledge about their chosen topic.
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This research can never take place without the researchers bases of
other write-ups and studies. In this chapter, the researchers present their
foundations of carrying on with the General Records for Evaluation Efficiency
(GREEN) Project for ATI-ITCPH.
REVIEW OF RELATED LITERATURE
Local Published Literature
In this section, the researchers will discuss about the local literatures
related to their research:
Stories on technology are increasingly relevant especially in todays
digital age, where technological advancements have been steadily making waves
in society and permeating everyday lives. (Gomez, et. al., 2012) Yes, indeed,
technologys contribution to the society cannot be denied. We mostly rely from it,
and company processes are not exempted.
It was stated at the Government Information Systems Plan The success
stories of many Asian countries may be attributed in large part to their adoption of
policies and strategies that focused on the use and exploitation of information
and communications technology (ICT).
Since the eye of the humanity was
introduced to the technology, people adopted to it that fast, or for some may be
little by little. Successful countries adapted to it so fast that it benefited their
economic growth as well.
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In line with the modernization is the huge necessity for data - data and
information that are overflowing at the tip of the hand of mankind. Therefore,
database existed. It will hold huge amount of data and will make retrieving and
adding much easier if worked together with a certain system.
According to an article formwww.sgs.ph, The successful outcome of an
exploration program relies on accurate well-managed database management,
database mapping and ore body mapping Therefore like other, it emphasizes
the importance of databases, not only databases, but well-managed databases
for better outcomes.
According to an article from http://computer-dbms.blogspot.com/ about
database management, The middle level in the three-level architecture is a
conceptual view level, which is also referred to as logical view level. It describes
the entire structure of database such as entities, attributes, data types,
relationships, constraints, and user operations. That conceptual view level is
important in a database system. Therefore the researchers focus mainly on the
mentioned because it focuses on the database structure itself.
The researchers also focus on the basic structures of SQL, considering
that they will use it for the database management. The basic structures are as
follows:
The select clause corresponds to the projection operation of the relational
algebra. It is used to list the attributes desired in the result of a query.
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The from clause corresponds to the Cartesian-product operation of the relational

algebra. It lists the relations to be scanned in the evaluation of the expression.
The where clause corresponds to the selection predicate of the relational
algebra. It consists of a predicate involving attributes of the relations that appear
in the from clause.
Foreign Published Literature
In this section, the researchers will discuss about the foreign literature
related to their study:
Data plays a very important role in every company there is. That is why
they have to be prioritized. Nowadays, a lot of companies are already using
databases that are large enough to bear massive amount of data. It is a must for
them because the more transactions, processes and the likes they have, the
larger the necessity for a database it is. Not to mention that it can help different
office departments to work as a whole having the same database.
According to Hensley, et. Al., (2014), In todays information-driven
workplaces,
data
is
constantly
being
moved
around
and
undergoing
transformation. Transformation that is useful is useful - transformation in a good

way. But the information remains as important.
According to the Trends Magazine (2014), A flood of information is
flowing into the worlds databases. According to one estimate, an astounding 90
percent of all the data in the world has been generated in just the past 2 years.
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This simply means that data needs a big thing to hold it. It continues to multiply
and will never diminish. That is why database is necessary.
The king of database world, in terms of overall deployments, is the
relational database. This type of database is found in almost every software and
hardware product. (Siglin, 2013) The researchers are very well aware of the
significance of database to the world. That it is useful to almost all of the
companies. But there are some dilemmas that a database could undergo.
Though databases are a big help, there are some who hasnt reached its
good peak of benefits just yet. According to Currim, et.al, (2008), the part of the
reason might be the lack of standardization in capturing the semantics of spatial /
temporal constraints. The researchers then believe that with realizing such
constraints, it will be possible to maximize the use of the data and the database
to be exact.
Watson, et al. (n.d.) said that some of the greatest opportunities and
challenges associated with the big data must be considered. putting the data
on the appropriate platform, integrating these platforms, providing governance of
big data, and getting people with right skills to do the work, are among the those
greatest opportunities and challenges as they said. Taking these into
considerations can also be a big help in further understanding of the database
itself.
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Information systems were at first custom-built by companies whose large

scale justified the investment; later, they were commercialized by outside
vendors in more generic forms. (Davenport, 2013) Since information system has
a lot to do with the peoples day to day basis, especially those of larger scale (or
even small scale companies), database is also needed. Having a broad
information system requires the presence of the wonders of a database. This
also made the proponents more aware of the need for more systems that will
work together with the database for better functionality.
According to Marchand, et. al. (2013), Deploying analytical IT tools is
relatively easy. Understanding how they might be used is much less clear. So it
clearly says that, it will also be up to the user for the system to be beneficial. It
will be on how they will handle it that its usefulness will be emphasized.
According to Joanna Lodziana - Grabowska (2013), With such database
at their disposal the companies become mobile in terms of their offer adjustment
to the market requirements. It was clearly said that existence of databases has a
lot of benefits, including the business aspect. And along with this requirements of
the market, the focus on the customers never vanished, yet it grew better and
better.
Big data could transform the way companies do business, delivering the
kind of performance gains last seen in the 1990s, when organizations redesigned
their core processes. (Barton, et al., 2012) Redesigning is the most common
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option when it comes to the need for a better process. In that way, problems are
emphasized and solutions are also brought up.
As information and internet technologies have become more accessible
and powerful, enterprise data and information have dramatically increased and
have become more vital in decision-making. (Chen, et. al., 2008) The
researchers also thought of having an online approach with the system they
proposed so that the beneficiary will reach those who are far away.
REVIEW OF RELATED STUDIES

Local Published Studies
In this section, the researchers will discuss about the local studies related
to their research:
Stories on technology are increasingly relevant especially in todays digital
age, where technological advancements have been steadily making waves in
society and permeating everyday lives. (Gomez, et. al., 2012) Modern technology
has definitely become a part of peoples everyday lives.
Understanding the context is an essential to defining the content of the
information system. (Cruz 2004) Information has more to offer if people look at it
deeper and broader. Understanding its context helps in having a wider view on
the technology.
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According to a research by R. Pacio (2013), changes in Information

Technology (IT) allow schools to utilize databases and applications such as
Online Student Information System (OSIS) thus, making the accessing of records
centralized. This also applies to others like on offices. That was because
databases can make a lot of wonders - wonders that only the modern technology
can offer.
Garces, et. al.(2006) noted that there is a need to continue to increase
awareness regarding the data, to facilitate their sharing, and to encourage
collaboration within and between countries. Sharing, also, is one of the good
things a database can take advantage of.
The use of geographic information systems and database management
systems are emerging information technology approaches and served as data
banking tools to share statistical data , information and knowledge among
stakeholders on geographic areas and related policy issues. (Pascual., et. al.,
n.d.) Database management system has been very useful to different
organizations that this innovation, upon emerging, has reached different areas of
different types.
Foreign Published Studies

In this section, the researchers will discuss about the foreign studies
related to their research:
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In todays knowledge based economy, the information compiled and

created in an organization id often amongst the companys most valuable assets.
(Sprague, 2014) The information that was compiled is in a database, a very
useful tool in keeping and retrieving data. Databases may vary, and there are
some that are capable enough in handling huge amount of data.
Paul Templing noted thats with increasing sophistication, we query our
databases. In the past, we have to type data into spreadsheets or calculate
metrics with pocket calculator. But nowadays, database tools allow the users to
have multiple tables that are still performing sophisticated data manipulation.
According to Erbschloe (2014), Management information systems are
comprised of computing and communications hardware, operating system
software, applications software to support business functions, and specialized
staff to analyze and design systems that help to achieve business goals and
objectives. It means that aside from base, there must be a system capable
enough to handle it. Therefore, the researchers came up of an idea of developing
certain programs for the database to maximize its function. Ruth Wienclaw
(2014) said that, although the information stored in databases may give the
organization the ability to do many things that would be otherwise impossible, it is
database management systems that make the data available to users and allow
them to access and process them so that they can be used in business
applications.
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Business data management is a core activity for all businesses and

supports a wide array of activities including financial management, accounting
purchasing, sales (Erbschloe, 2014) All are office processes that can be aided
by having a decent database.
The business structure of farms and ranches, in addition to the production
processes that take place there, is being significantly transformed by the use of
computers and computer networks. (Erbschloe, 2014) And with that, the
researchers became more convinced in using the technology for the agricultural
norms of the beneficiary. That with the growing technology, agriculture must go
with it.
SYNTHESIS OF REVIEW
The research mainly focuses on management of the database. This made
the researchers to come up with the idea of the GREEN (General Records for
Evaluation and Efficiency) Project for ITCPH. The said project focuses on three
different departments of ITCPH: accounting, farm, and registration departments,
respectively. Every single one has its own function - different function that will be
interconnected with the aid of database, a database that will make the retrieving,
adding, and editing data. Also, reports will be much easier for it will become just a
print away. Better outputs will exist more accurate and efficient ones.
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Processes will be much faster and will never need much of time and effort from
the people involved in the system.
The similarity with the existing system is that they are using technological
tools to function. As what was pinpointed at the above related literatures and
studies, database is an essential part of a system. But without the technology
that will make it function, it will be just a mere database. Even so, it is very
necessary to make the best out of the technologies so that the user can benefit
more on system.
The related literature and studies provide a broader knowledge for the
researchers in their chosen topic. They gave the ideas for the betterment of the
system as follows:
Database is an essential part of a system.

Choosing the proper database and the proper technology to be used will allows
the user to make the best out of the system.

Transforming the process from manual to automated will make the office
processes quicker and easier. Hence, the beneficiary will be more productive.
The current existing studies proves that having an automated system with a
centralized database will make use of less time and effort with regards to the
employees, and persons involved. Thus, GREEN (General Records for
Evaluation and Efficiency) Project for ITCPH can be effective when implemented.
The beneficiaries will benefit from the system in terms of reliability, security, cost
reduction, accuracy, and other business related advantages.
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CHAPTER III
RESEARCH DESIGN AND METHODOLGY
The purpose if this chapter is to describe the propose research design of

this study, research locale, respondent, research evaluation instrument, rating
scale, research procedure, statistical tool to be used, proposed development
tools and techniques to be used, propose system architecture, and lastly the
proposed main screen design.
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Proposed Research Design

The researchers will be using the descriptive method to assess the
acceptability of General Records for Evaluation Efficiency (GREEN) of ITCPH.
The researchers conduct an interview with ITCPH Farm Manager and Training
Specialist III, Mr. Ramilo Lorenzo U. Ostil, and Mrs. Liberty O. Inciong, the OIC
on Information Services Department.
Research Locale
The researcher will create a system for International Training Center for
Pig Husbandry located at Marawoy, Lipa City, 4217 Batangas, Philippines.
Respondents
The respondent of this research study are the ITCPH staffs and the trainees of
the International training center for pig husbandry. These respondents who are
not naturally into automated software.
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Research Evaluation Instrument
AMA COMPUTER COLLEGE

MANILA BRANCH
Name of the Proponents:

Mario Keano Jorda
Jomar Joaquin
Therese Fleur Ostil
Title of the Thesis:
General Records for Evaluation Efficiency

27
(GREEN) of ATI-ITCPH
Name:
Position:
Instruction: Read the questions carefully and encircle the number, answer it
based on this following scoring scale:
5 (Strongly Agree)
4 (Agree)
3 (Neither Agree nor Disagree)
2 (Disagree)
1 (Strongly Disagree)
Accuracy:
1.
Does the General Records for
Evaluation Efficiency (GREEN)
of ITCPH has a high level
of accuracy?
2.
Does it show precise information from

respective department the data is from?
3.
Does it show exact computations on

Figures (on farm data gathering and POS)
provided with the rightful formulas?
5
`
Reliability:
1.
Is the General Records for
Evaluation and Efficiency (GREEN)
of ITCPH dependable?
5
2.
3.
Does it provide reliable records

from respective office departments?
Does the system have a high
level of reliability?
Efficiency:
28
1.

of ITCPH made the
workload easier?
5
4
Is the system protected by usernames

and passwords to limit the usage to
authorized personnel only?
Does the system a strong security

for all the records in it?
User Friendliness:
1. Is the system convenient to use?
2.
Is the interface easy to understand?
3.
Is the system easy to learn, to use

and to deal with?
2.
3.
Is the software capable enough to

provide right away the information
needed in a specific period of time?
Does the system have a high quality
of efficiency and effectiveness?
Security:
1.
of ITCPH has a strong
assurance of security?
2.
3.
_______________________
Signature
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Comment:
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
Rating Scale
The research evaluation instrument use Likert scale to interpret items in the
questionnaire. The respondent was ask to rate the question using the 5-point
scale.
The Five-point Likert Scale
Range
Interpretation
5.0 4.0
Excellent
3.9 3.0
Very good
2.9 2.0
Needs Improvement
1.9 1.0
Poor
Table 3.1: Mean Rating Scale
30
If the computed mean falls between 4.0-5.0 the corresponding

characteristic will be noted excellent. Next if the computed mean falls between
3.0-4.9 the corresponding characteristic will be noted outstanding. Then if the
computed mean falls between 2.0-3.9 the corresponding characteristic will be
noted fair. Lastly if the computed mean falls between 1.0-2.9 the corresponding
characteristic will be noted needs improvement
Proposed Research Procedure

System Development Life Cycle
Figure 3.1 Waterfall Model

Requirements
31
Software Requirements Specification or SRS is a document which records

expected behavior of the system or software which needs to be developed. In the
researchers case, they first acquire the requirement to make the system
possible. Not only by having the technical requirements, but also having the
requirements on how to move on with the system including interviews and the
likes.
Design
Software design is the blueprint of the system, which once completed can
be provided to developers for code development. It was done for planning the
design of the system. Not only the physical representation, but also how user
friendly it is as far as the users are concern.
Coding
During this phase, the blueprint of the software is turned to reality by
developing the source code of the entire application. It is a necessary process to
provide a system. Codes are used for systems functionalities.
Testing
Once the application development is completed, It is tested for various
issues like functionality, performance, and so on.
Deployment
32
Once the application is ready to go live, it is deployed on a production

server in this phase.
Maintenance
Upon the application of the project, maintenance is needed to make sure
that the system will function as planned. Also, it is needed for the sake of the
future errors, or to make the system better than before. As for the company, IT
personnel will be taught by the developers on how to maintain the system so that
they can still maintain the system without the presence of any of the developers
Statistical Tool to Be Used
The Analytical Tools used in conducting the research study are:
A.HIPO (Hierarchical Input Process Output). A tool that represents a high-level
view functions performed in the system as well as the composition of functions
and more. It is used for ordering the input process and the output of the system
software in hierarchical manner.
B.VTOC (Visual Table of Contents). A tool that will serve as a map that allows
the readers to locate a program module within the main system. The level of
details increases from top to bottom of the chart moving from general to specific
and used to obtain information on the number of files.
C.System Flowchart. This tool is used to visualize how the entire system works.
This describes graphically in detailed the logic operations and steps within a
program and the sequence in which this step are to be executed.
33
D.ER Diagram (Entity Relations Diagram). In a data model, it shows the

representation of entities and the relationship between them.
E.Feasibility Study. The analysis and evaluation of the proposed subject that
will serve as a guide in planning on it.
F.
Interview. In a research, interview seeks to describe and the meanings of
central themes in the life world of the subjects. The main task of interviewing is to
understand the meaning of what the interviewees say.
G.Survey. The questionnaire that will determine the appeal of the proposed
system to the possible users and others related in the process.
Proposed Development Tools and Techniques to Be Used

1. System Development
a. Visual Studio 2010
The developer will use Visual Studio 2010 because it made easier for the
developer to write code, which could then be manipulate to make it usable to
other language developers.
2. Database Integration
a. SQL Server 2008
The developers will use SQL Server 2008 when it comes to database integration
because of its scalability and flexibility when it comes to storing files and data.
3. Multimedia Development
34
a. Adobe Photoshop CS6

Software that will be used by the developers for their systems design,
particularly that to improve the systems presentation to make it more appealing
to the eye.
Proposed System Architecture
35
Figure 3.2 System Architecture

The researchers mostly used LAN on their system. Since 3 out of its 4
main parts are LAN Based. The first one would be that farm monitoring system in
which all the farm data are directly transmitted to the computer at the office to
monitor every detail on the farm. The next one is the POS for the accounting
department that will be mainly used by the cashier. And the last one that will
benefit from the LAN connection is the registration for the walk in applicants. The
above mentioned are within the ranged of the Local Area Network of the office.
The other part is a web-based registration system. This will allow ITCPH to reach
the people, who want to apply on their trainings via online, more particularly
those from distant places. All of the following are interrelated on same huge
database. With this architecture, the system will become centralized and more
efficient than the previous one.
Proposed Main Screen Design
36
Figure 3.3 ITCPH POS Design
Figure 3.4 ITCPH Registration Form Design
37
Figure 3.5 ITCPH Farm Recording System Design

38
Figure 3.6.a Online Registration Form Design
39
Figure 3.6.b Online Registration Form Design

CHAPTER IV
40
PRESENTATION, ANALYSIS AND INTERPRETATION

OF DATA
In this chapter, the researchers considered the responses of the

beneficiaries of the system. A survey was conducted to the employees of
International Training Center for Pig Husbandry to evaluate the proposed
General Records for Evaluation Efficiency (GREEN) of ITCPH. Below are the
findings after the evaluation:
The tables and graphs below show the result of the survey on the
Accuracy criterion:
Accuracy:Question1
Mean
SD
Does the General Records
10
4.37
0.68
Verbal
Interpretation
Excellent
forEvaluation Efficiency
(GREEN)of ITCPH has a high
levelof accuracy?
Table 4.1: Accuracy Question 1

10
9
8
7
6
5
4
3
2
1
0
41
Figure 4.1: Accuracy Question 1

The table above shows the evaluation of the system by the respondents in
terms of providing accurate information. By having a mean of 4.37, the system is
Excellent in this criteria. Moreover, having a standard deviation of 0.68 means
the responses are not widely distributed around the mean.
Accuracy:Question2
Mean
SD
Does it show precise
10
4.26
0.65
Verbal
Interpretation
Excellent
information fromrespective
department the data is from?
10
9
8
7
6
5
4
3
2
1
0

42

Accuracy:Question
3
Mean
SD
Does it show exact
14
4.11
0.57
Verbal
Interpretatio
n
Excellent
computations on figures (on

farm data gathering and
POS)provided with the
rightful formulas?
14
12
10
8
6
4
2
0

43
The table 4.4 shows the over-all evaluation of the respondents on each
category:
FACTOR
MEAN
STANDARD
DEVIATION
Accuracy
4.25
0.63
VERBAL
INTERPRETATIO
N
Excellent
Table 4.4: Accuracy Evaluation

4.5
4
3.5
3
2.5
Mean
Standard Deviation
2
1.5
1
0.5
0
Accuracy
Figure 4.4: Accuracy Evaluation

The table above shows the over-all mean and standard deviation on
Accuracy. The system is interpreted as Excellent for having accuracy in various
characteristics evaluated by the respondents. The standard deviation shows that
the scores of the respondents are not widely distributed around the mean.
Reliability criterion:
44
Reliabilit
Is the Gene
Evaluation
(GREEN
depe
Table 4.5 Reliability Question 1
12
10
8
6
4
2
0
Figure 4.5: Reliability Question 1

terms of being reliable. By having a mean of 4.47, the system is Excellent in this
criteria. Moreover, having a standard deviation of 0.61 means the responses are
not widely distributed around the mean.
Reliability:Question
2
Mean
SD
Does it provide reliable
12
4.16
0.60
Verbal
Interpretatio
n
Excellent
recordsfrom respective office

departments?
45
Table 4.6: Reliability Question 2
12
10
8
6
4
2
0

Reliability:Question
3
Mean
SD
Does the system have a
4.26
0.73
Verbal
Interpretatio
n
Excellent
highlevel of reliability?
Table 4.7: Reliability Question 3
46
9
8
7
6
5
4
3
2
1
0

category:
FACTOR
MEAN
STANDARD
DEVIATION
Reliability
4.31
0.65
VERBAL
INTERPRETATIO
N
Excellent
Table 4.8: Reliability Evaluation
47
4.5
4
3.5
3
2.5
Mean
Standard Deviation
2
1.5
1
0.5
0
Reliability
Figure 4.8: Reliability Evaluation

Reliability. The system is interpreted as Excellent for having accuracy in various
Efficiency criterion:
Efficiency:Question
1
Mean
SD
1
2
4.52
0.70
forEvaluation and Efficiency
Verbal
Interpretatio
n
Excellent
(GREEN)of ITCPH made

theworkload easier?
Table 4.9: Efficiency Question 1

48
12
10
8
6
4
2
0
Figure 4.9: Efficiency Question 1

terms of being efficient. By having a mean of 4.52, the system is Excellent in this
Efficiency:Question
2
Mean
SD
Is the software capable
10
4.31
0.67
Verbal
Interpretatio
n
Excellent
enough toprovide right away

the information needed in a
specific period of time?
49
10
9
8
7
6
5
4
3
2
1
0

Efficiency:Question
3
Mean
SD
Does the system have a high
11
4.26
0.65
Verbal
Interpretatio
n
Excellent
qualityof efficiency and

effectiveness?
50
12
10
8
6
4
2
0

category:
FACTOR
MEAN
STANDARD
DEVIATION
Efficiency
4.35
0.66
VERBAL
INTERPRETATIO
N
Excellent
Table 4.12: Efficiency Evaluation
51
4.5
4
3.5
3
2.5
Mean
Standard Deviation
2
1.5
1
0.5
0
Efficiency
Figure 4.12: Efficiency Evaluation

Efficiency. The system is interpreted as Excellent for having accuracy in various
The tables and graphs below show the result of the survey on the Security
criterion:
Security:Question1
Mean
SD
11
4.26
0.65
Verbal
Interpretatio
n
Excellent
for Evaluation and Efficiency

(GREEN)of ITCPH has a
strongassurance of security?
Table 4.13: Security Question 1

52
12
10
8
6
4
2
0
Figure 4.13: Security Question 1

terms of high security. By having a mean of 4.26, the system is Excellent in this
Security:Question2
Mean
SD
Is the system protected by
1
2
4.52
0.70
usernamesand passwords to
Verbal
Interpretatio
n
Excellent
limit the usage toauthorized

personnel only?
53
10
9
8
7
6
5
4
3
2
1
0

Security:Question3
Mean
SD
Does the system a strong
11
4.26
0.65
Verbal
Interpretatio
n
Excellent
securityfor all the records in

it?
54
12
10
8
6
4
2
0

category:
FACTOR
MEAN
STANDARD
DEVIATION
Security
4.33
0.65
VERBAL
INTERPRETATIO
N
Excellent
Table 4.16: Security Evaluation
55
4.5
4
3.5
3
2.5
Mean
Standard Deviation
2
1.5
1
0.5
0
Security
Figure 4.16: Security Evaluation

Security. The system is interpreted as Excellent for having accuracy in various
The tables and graphs below show the result of the survey on the Userfriendliness criterion:
User-friendliness:
Question1
Mean
SD
Is the system convenient to
10
4.26
0.65
Verbal
Interpretatio
n
Excellent
use?
Table 4.17: User-friendliness Question 1
56
10
9
8
7
6
5
4
3
2
1
0
Figure 4.17: User-friendliness Question 1

terms of being user-friendly. By having a mean of 4.26, the system is Excellent
in this criteria. Moreover, having a standard deviation of 0.65 means the
responses are not widely distributed around the mean.
User-friendliness:
Question2
Mean
SD
Is the interface easy to
10
4.26
0.65
Verbal
Interpretatio
n
Excellent
understand?
57
10
9
8
7
6
5
4
3
2
1
0

User-friendliness:
Question3
Mean
SD
Is the system easy to learn,
4.21
0.71
Verbal
Interpretatio
n
Excellent
to useand to deal with?
58
9
8
7
6
5
4
3
2
1
0

category:
FACTOR
MEAN
STANDARD
DEVIATION
User-friendliness
4.27
0.67
VERBAL
INTERPRETATIO
N
Excellent
Table 4.20: User-friendliness Evaluation
59
4.5
4
3.5
3
2.5
Mean
Standard Deviation
2
1.5
1
0.5
0
User-Frienliness
Figure 4.20: User-friendliness Evaluation

The table above shows the over-all mean and standard deviation on Userfriendliness. The system is interpreted as Excellent for having accuracy in
various characteristics evaluated by the respondents. The standard deviation
shows that the scores of the respondents are not widely distributed around the
mean.
60
CHAPTER V
SUMMARY OF FINDINGS, CONCLUSIONS AND
RECOMMENDATIONS
This chapter discusses the summary of findings, conclusions and

recommendations for General Records for Evaluation Efficiency (GREEN) of
ITCPH.
Summary
From the analysis of data results from previous chapter, the following
findings and summarize are as follows:
1. Accuracy- It has a result of 4.25 in overall rating of each questions with

the interpretation of Excellent to the accuracy. Which stated that in the
General Records for Evaluation Efficiency (GREEN) of ITCPH, most of
the respondents said that the accurateness of the system is excellent.
2. Reliability- It has a result of 4.31 in overall rating of each questions with

the interpretation of Excellent to the reliability. Which stated that in the
the respondents said that the reliability of the system is excellent.
61
3. Efficiency- It has a result of 4.35 in overall rating of each questions with

the interpretation of Excellent to the efficiency.Which stated that in the
the respondents said that the efficiency of the system is excellent.
4. Security- It has a result of 4.33 in overall rating of each questions with the
interpretation of Excellent to the security. Which stated that in the
the respondents said that the security of the system is excellent.
5. User-Friendliness- It has a result of 4.27 in overall rating of each

questions with the interpretation of Excellent to the user-friendliness.
Which stated that in the General Records for Evaluation Efficiency
(GREEN) of ITCPH, most of the respondents said that the userfriendliness of the system is excellent.
Conclusion
The researchers conclude that General Records for Evaluation Efficiency
(GREEN) of ITCPH will provide a lot of aid to different office departments. Farm
data recording will now be much easier since everything will be sent to the office
in a short period of time. Not to mention that there will never be a need again for
62
farm personnel to go back and forth the farm and the office just to encode or
record the data. The registration will be much easier for the registration
personnel and the applicants, as well. The accounting department will not use
manual process anymore. The processes will be safer and more secured too.
And for the ITCPH as a whole, reports that they will be sending to the Agricultural
Training Institute (ATI) will be much easier to print and are more accurate.
Recommendations
Based on the findings and conclusion, the researchers provided the
following recommendations:
ITCPH Staffs To further protect the data, never give or share the password to
anyone who is not authorized.
Training Applicants Provide correct information to avoid future problems.
Future Developers The system will serve as a guide for them to provide an
enhanced version of the research and the system in the future.
63

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existence. It is true that a lot of people are now depending on it - smartphones,

Background of the Study

Statement of the Problem

importantly processes dealing with money matters, need tight security.

and effort that it requires, security is not that tight too.

processes that may be hassle for the applicants.

The office processes are not centralized that if problems occur or

Objective of the Study

To develop a more secured system.

for the course applicants to choose from.

Importance of the Study

Company Accountant a system will be provided for easier transactions

and receipt printing

Farm Manager were enable to monitor whats happening on the farm

without living his office

Person In-charged for Monitoring sending data to the office will be

Training Applicants easier to register on trainings either via online or

Registration Personnel registration process and data gathering will be

much easier to handle.

Future Researchers the research will serve as a guide for future

researchers who chose to develop a related system.

Scope and Limitation of the Study

What is the level of reliability of General Records for Evaluation Efficiency

What is the level of efficiency of General Records for Evaluation

Efficiency (GREEN) of ATI-ITCPH?

What is the level of accuracy of General Records for Evaluation Efficiency

What is the level of security of General Records for Evaluation Efficiency

What is the level of user friendliness of General Records for Evaluation

Efficiency (GREEN) of ATI-ITCPH?

ATI (Agricultural Training Institute) a training institute under Department of

ITCPH (International Training Center for Pig Husbandry) a training center

Since the eye of the humanity was

The from clause corresponds to the Cartesian-product operation of the relational

transformation. Transformation that is useful is useful - transformation in a good

Information systems were at first custom-built by companies whose large

REVIEW OF RELATED STUDIES

According to a research by R. Pacio (2013), changes in Information

Foreign Published Studies

In todays knowledge based economy, the information compiled and

Business data management is a core activity for all businesses and

Database is an essential part of a system.

the user to make the best out of the system.

The purpose if this chapter is to describe the propose research design of

Proposed Research Design

Research Evaluation Instrument

AMA COMPUTER COLLEGE

Name of the Proponents:

Therese Fleur Ostil

Title of the Thesis:

General Records for Evaluation Efficiency

Does it show precise information from

Does it show exact computations on

Does it provide reliable records

Does the General Records for

Is the system protected by usernames

Does the system a strong security

Is the interface easy to understand?

Is the system easy to learn, to use

Is the software capable enough to

Table 3.1: Mean Rating Scale

If the computed mean falls between 4.0-5.0 the corresponding

Proposed Research Procedure