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InitialWrittenWarning

MEMORANDUM

TO:

FROM:

MaryJones

TomDoe
Supervisor

DATE:

January9,20__

SUBJECT:

InitialWrittenWarningforPoorWorkPerformance

OnWednesday,January8,at2:30pm.,wemettodiscussyourfailuretofollowtheinstructionsand
departmentalproceduresdescribedbelow.

1. Youdidnotprocessatravelrequestonatimelybasisandscheduledanimportant
meetingonthistraveldaywhichhadtoberescheduled.Also,anothertravelrequest
waspreparedthatwasincompleteinnumerousaspects,includingtheregistrationform.

2. Filinginallareasistobedoneonadailybasis.Filinginsomeareasaccumulatesfor
morethanaweekbeforereceivingyourattention.Youweregivenoralinstructionsthat
nothingwastobestackedontopofthefilecabinets.Asecondreminderwasissuedtwo
weekslatertocleanoffthetopofthefilecabinets,anditincludedspecificinstructions
astowherethematerialsshouldbeplaced.Bothofthesedirectiveshavebeenignored.

Mary,Iurgeyoutodirectyourattentiontotheseareasofyourperformancebeforefurther
correctiveactionbecomesnecessary.

cc:departmentalfile


InitialWrittenWarningSample2

MEMORANDUM

TO:

FROM:

MaryJones

TomDoe
Supervisor

DATE:

February12,20__

SUBJECT:

InitialWrittenWarningforPoorAttendance

OnJanuary2,inouroneononestaffmeetingIcounseledyouaboutyourabsencesandlatearrivals
towork.SincethenyouhavebeenabsentfourTuesdaysinarow.

ThispatternofattendanceisunacceptableandIexpecttoimproveyourattendanceimmediatelyor
elsefurthercorrectiveactionmaybecomenecessary.

cc:departmentalfile

MEMORANDUM

SecondWrittenWarning

TO:

MaryJones

FROM:

TomDoe

DATE:

February1,20__

SUBJECT:

SecondWrittenWarningforPoorWorkPerformance

Sincethetimeofyourinitialwrittenwarninglastmonth,Ihavenotseensufficientimprovementin
anyoftheareasthatwerecitedasneedingimprovement.Yourworkperformancecontinuesatan
unsatisfactorylevel.Thefollowingproblemshavebeennotedwithinthepasttwoweeks:

1. Amemorandumgiventoyouasahighpriorityitemwasnottranscribedforoverone
week.Whenitwastranscribed,thefirstandseconddraftscontainednumerouserrors,
manyofwhichwereofatotallyunacceptablenaturegivenyourexperienceandjoblevel.

2. Inlookingthroughyourtodofile,therewerenumerousitemswhichIhadgiventoyouto
sendtootherpeoplethatweremorethanoneweekoldandnotyetprocessed.

3. Youeitherdoublescheduledorfailedtoindicatethatyouhadscheduledmeetingsforme
uponthreeoccasionscausingmetomissmeetings.

4. Youhavebeennotedtohavespentanexcessiveamountoftimeonpersonalphonecalls.

Thisletteristonotifyyouthat,unlessyourworkperformanceimprovestoanacceptablelevel
immediately,furthercorrectiveactionwillfollow.Ifyouachieveanacceptablelevelofwork
performance,youareexpectedtomaintainthatlevelofperformanceonacontinuousbasis.Your
performancewillbereviewedonaweeklybasis,andproblemswillbebroughttoyourattention
immediately.Anyquestionsregardingthismemorandumshouldbeaddressedtome.

cc:HumanResourcesAdministration

_______________________________________
EmployeesSignature
AcknowledgesReceiptOnly

SecondWrittenWarningSample2

MEMORANDUM

TO:

EdSmith

FROM:

MarianBlake

DATE:

March21,20__

SUBJECT:

SecondWrittenWarningforPoorAttendance

OnFebruary12,wediscussedyourpoorattendance,andyouwereinformedthatifthisproblem
persisted,youcouldbesubjecttofurtherdisciplinaryaction.

Sinceourdiscussion,youwerelatetoworkonFebruary20andabsentonFebruary28andMarch
18.Imustemphasizetheseriousnessofthissituation.Thisattendancerecordisunacceptableand
continueddifficultiesinthisareacouldleadtomoreseverecorrectiveaction,includingsuspension
withoutpayandultimatelytermination.

Ifyouhaveanyquestionsregardingthismatter,Iurgeyoutodiscusstheseconcernswithmeas
soonaspossible.

cc:HumanResourcesAdministration

___________________________________
EmployeesSignature
Thisletterhasbeenreviewedwithme,andIhavereceivedacopy.


LetterofSuspension

ORANDUM

MEM

TO:

MaryJones

FROM:

TomDoe

Supervisor

DATE:

April21,20__

SUBJECT:

SuspensionforPoorWorkPerformance

OnJanuary8youreceivedaninitialwrittenwarningandonFebruary1youreceivedasecond
writtenwarningwhichpointedoutseveralseriousdeficienciesinyourworkperformance.Ihave
beenmonitoringyourwork,andyouhavenotmadesufficientimprovementintheareaswe
discussed.Immediateandsustainedimprovementisnecessaryinthefollowingareas:

1. Youhavebeenmakingfrequenttypingerrorsinvolvingthespellingofcommon,nonmedical
terms.Revisionshaveoftenbeenreturnedwithadditionaltypingerrorswhichwerenot
presentontheoriginalletters.

2. Intypingdictations,youarenotusingthedictionaryandothersourcesofreferencetocheck
thespellingofwords.Asaresult,yourerrorrateonsomedictationshasbeenashighas30
wordsperpage.Again,correctedversionsstillcomebackwithseriouserrors.

3. AsIpointedout,youseemtohaveaprobleminconcentratingonyourworkwhichhasbeen
compoundedbytoomanyincomingandoutgoingpersonalphonecalls.Suchcallsshouldbe
limitedtoemergencysituationsinthefuture.

Youhavebeenemployedinourdepartmentforoverayear,andduringthistimeyourwork
performancehascontinuedtodecline.Becauseofthisunacceptablelevelofperformance,youare
beingsuspendedwithoutpayforthreedays,April22,23,and24.Youareexpectedtoreturnto
workat8:00a.m.onFriday,April25.Iwishtomakeclearthatunlessyourperformanceimproves
immediatelyandremainspositive,Iwillhavenoalternativebuttoterminateyouremployment.

cc:HumanResourcesAdministration

_____________________________________
EmployeesSignature
AcknowledgesReceipt

MEMORANDUM

LetterofSuspensionSample2

TO:

EdSmith

FROM:

MarianBlake

DATE:

May15,20__

SUBJECT:

SuspensionforPoorAttendance

Thisletterisintendedtoserveasanoticeofsuspensioninthematterofyourattendanceandto
outline,onceagain,theguidelinesforyourcontinuedemploymentwithIndianaUniversity.

InearlyFebruaryofthisyearyouweregivenaninitialwrittenwarningthatyourattendancewas
unacceptable;onemonthlater,whenyourattendancehadnotimproved,youweregivenawritten
warning.

Sincethattime,therehavebeenthreeinstancesinwhichyouwereabsentforallorpartofaday.
Thisisanunacceptablesituation,andyouarenowplacedonathreedaysuspensionwithoutpay
effectivetomorrowthroughThursday.

Furtherabsencescanleadtotermination.Ihopethatyouunderstandthegravityofthissituation.
WhileIhavenowishtoseeyouterminated,itisimportantthatyouarepresentandwillingtowork.
Yoursignaturebelowisevidencethatyouhavereadthisdocumentandunderstanditscontents.

cc:HumanResourcesAdministration

_________________________________________
EmployeesSignature

MEMORANDUM

LetterofTermination

TO:

MaryJones

FROM:

TomDoe

DATE:

June4,20__

SUBJECT:

NoticeofTerminationPoorWorkPerformance

Atthetimeofyoursuspensionforpoorworkperformance,Iexpectedanimmediateandsustained
improvementofyourperformanceoryouwouldbesubjecttotermination.

Ididnotesomeinitialimprovement;however,itdidnotlast.Withinthepastthreeweeks,mostof
theproblemscitedinthewrittenwarningandsuspensionlettershaverecurred.Sinceyouoffered
noacceptableexplanationwhenIpresentedtheselatestdeficienciestoyou,Iamnotifyingyouof
yourterminationofemploymentfromIndianaUniversityeffectivetwoweeksfromtodayonJune
18.

YouareentitledtofollowtheIUPUIgrievanceprocedureifyouwishtodoso.Toindicateyour
understandingandreceiptofthisletternotagreementpleasesignbelow.

cc:HumanResourcesAdministration

____________________________________
EmployeesSignature

MEMORANDUM

LetterofTerminationSample2

TO:

EdSmith

FROM:

MarianBlake

DATE:

June30,20__

SUBJECT:

NoticeofTerminationforPoorAttendance

Duringthepastyearyouhavebeencounselednumeroustimesregardingyourattendancerecord.
Itwasstressedthatyoucouldnoteffectivelyperformyourresponsibilitieswithsuchapoorrecord.

YouweregivenaninitialwrittenwarningonFebruary12explainingthenecessityofimproving
yourattendancerecord,andonMarch21youreceivedasecondwrittenwarningforfailureto
improveyourattendance.OnMay15youreceivedathreedaysuspension,andyouwereadvised
thatfurtherattendanceproblemscouldresultintermination.

Sincethattime,yourattendancehasremainedunacceptablewithseveraloccasionsoftardinessand
absences.

Aswediscussedinourmeetingthismorning,thisadverselyaffectsthedepartment.Ihaveno
alternativebuttoterminateyouremploymenteffectivetwoweeksfromtoday.Yourlastdaywill
beJuly14.

cc:HumanResourcesAdministration

____________________________________
EmployeesSignature
Acknowledgesreceiptandunderstandingnotagreement

MEMORANDUM

LetterofSuspensionSubjecttoTermination

TO:

EdSmith

FROM:

MarianBlake

DATE:

June1,20__

SUBJECT:

SuspensionPendingTermination

Thisistonotifyyouthateffectiveimmediatelyyouarebeingplacedonafivedaysuspension
pendinganinvestigationandsubjecttodischarge.

Thisactionisbeingtakenduetoyourparticipationinafightatworkwithanotheremployee.When
questionedearliertoday,youdeniedstartingthefight,butyoudidadmittostrikingtheother
employee.Instigatingafightand/orretaliatingwithphysicalviolencearetotallyunacceptable
actionsintheworkplace,andtheyresultinseverecorrectiveaction.

Aninvestigationofyourinvolvementinthisincidentwillbeconductedduringtheensuingfivedays
atwhichpointyouwillhavetheopportunitytoagainexplainwhathappened.Youwillbenotified
ofyouremploymentstatusattheendofthisfivedaysuspensionperiod.

cc:HumanResourcesAdministration

____________________________________
EmployeesSignature
AcknowledgesReceiptOnly

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