Académique Documents
Professionnel Documents
Culture Documents
NOTES
SAP FI NOTES
INDEX
PARTICULARS
Introduction
Enterprise Structure
1. Chart of Accounts
2. Accounts groups customization
3. Open and Close Posting Periods
Sales Tax Procedures
1. Tolerance Groups
General Ledger Accounts (GL Accounts)
1.Negative Postings
2. Creation of GL Masters
3. Parked document
Foreign Currency Transaction (FCT)
1. Reversal of Reversed document
2. Mass Reversal
3. Balance Interest calculation
4. Accounts Principles
Accounts Payable (AP)
House Bank
1. Link between sundry creditors and Advance to vendors
2. Purchase Invoice Posting
3. Term of Payments-Maximum Cash discount
4. Automatic payment Program(APP)
5. Check printing
6. Credit Memo
Accounts Receivable (AR)
1. Sales Invoice Posting
2. Incoming payment
3. Link between sundry debtors and advance from
customers
2
Page No.
3
11
15
19
27
36
36
41
41
43
54
72
77
78
87
92
99
106
115
116
119
128
130
132
134
135
142
144
144
148
156
162
170
172
176
199/201/202
204
204
205/206
209
212
217
228
231
232
241
245
248
249
254
264
265
266
INTRODUCTION
SAP stands for System Application and Products in data Processing
FI stands for Financials
CO stands for Controlling
Version : ECC6
ECC stands for ERP Central Component
SAP was released in 1972 It head quarters in Germany
What is ERP?
ERP stands for Enterprise Resource planning, it is integrated all functions in one
system.
Organization
|
-----------------------------------------------------------------------------------------|
|
|
|
Purchase Dept.
Store Dept. Production Dept.
Accounts Dept.
Will have no of departments in organization. ERP integrate all the functions into one
system.
It will facilitate free flow of data among the departments.
Advantages:
Once stores person updates in the system It can be shared by account person.
No mismatch in reporting Data Source is only one once updation.
Store Department at Factory: Where the material is received are updates his records
send the bill to account person.
Accounts department at City office : Pass an entry in the books
Disadvantages:
Duplicate job
Time gap.
ERP Packages:
SAP, Oracle, Financials, Peoples soft, BAAN , J.D.Edwards
1972- SAP R/1 Real time data processing
1980-SAP R/2 Included no.of countires and no.of currencies
1990 SAP R/3- R/3 stands for
Data Structure
1.Application Server
2.Data based server
3.Presentation
1999 My SAP.com Web baed
2004 Net weaver Integrates information, people and process.
Areas to be covered under FI /CO
FI:
1. General Ledger accounting
2. Accounts payable
3. Accounts receivable
4. Asset accounting
CO:
Cost element accounting
Cost center accounting
Internal orders
Profit center accounting
Product costing
Profitability analysis
1.
2.
3.
4.
5.
6.
Integration of:
1.
2.
3.
4.
Reports:
In all the module systems gives around 2000 reports
You can attach the reports to favorites
Some important reports you can attach the reports on desk top.
Cross company code transactions:
India version: TDS , Excise and sales tax
Companies Act:1956: as per Schedule VI Balance sheet and Profit & Loss A/c
Project Manger
Senior Consultant
Junior consultant (Each project 3 to 6 members)
Support Consultant (Eg.IBM, Accenture)
Core Team Members
End User
User:
User ID: SAP user: You can use small or capital letters (Its not case sensitive)
Password: The length of password Min3 Max 8
(it can be numeric, Alpha Numeric , Alphabets, and Special characters.)
Password is not case sensitive
Not possible to change password more than once in a day
Latest 5 passwords can not be used
Password can not be restored
What is client?
Aravind Group
(Aravind Industries Ltd)
(Aravind Steel Ltd)
Wipro
(Consluting Firm)
To Purchase Sap Package From Sap India Bangalore Wipro Will Customize(Map)
Aravind Requirement In SAP
ARAVIND
Project Manager
Core team accounts manager
Cost accountant
Purchase Manager
Sales Manager
It staff
WIPRO
Project manager
FI Consultant
CO Consultant
MM Consultant
SD Consultant
ABAP programmer
BASIS Administrator
Production
Client
Wipro Customization
- Transport Request
- Testing
After testing by Aravind core team customization will be transported to production client
through transport request
Production client is live client where we enter day to day transactions
If the consultant do customization once again in production client, if they commit any
mistake all the postings will go wrong where as development client customization is
tested customization by the Aravind core team and corrected by Wipro team.
We will not get any mistakes in the development client customization.
In live environment we should have minimum 2 clients some companies they keep 3
clients
Development Client
Wipro Customization
Transport Request
->
Testing
Production Client
->
"When SAP is purchased from SAP India we get clients like 000,001,067 and 800"
Basis consultant copies 000 client and give the number required by Aravind care team
Client :800
(Development Client)
Password:
1.09.2008
5.09.2008
12.09.2008
ABC123
XYZABC
ABC123
: 41 Languages
If we do not specify any language it takes English by default or we can use EN for
English
If we user id : The menu will be in German
Client: 800
User: SAPUSER
Password: oracle
Press enter
Now open SAP
Select and choose the radio button depend on necessity.
1st Radio button
2nd Radio button
3rd Radio button
Employee1
Can not work
Work
Can work
Employee2
Can work
Can work
Can not work
Enter
1st raw is called menu bar
Menu Edit ,Favorites ,Extras
2nd raw is called standard tool bar
3rd row is called in title bar
4th is called application tool bar
5th & last is called status bar
The second row the tick is called enter, beside tick box is called is command field."
One employee can work in number of sessions (windows) at a time -the maximum is 6
sessions
How to create a new session?
Path: From the menu bar - Select system- Create session
To move from one session to another session (alt+tab)
How to end session?
Path :From the menu bar - select system- End session
To view which version we are using?
Path : From menu bar - Select system- Status-Sap system data
How to use transaction codes (T/C)?
We want posting of transaction.
option-1
Go through the path and post
the transaction
option-2
Use transaction code in command field
and press enter
10
11
At the time of customization -screen will come with display mode not enter mode
Path:Tools-Administrator- Monitor-Lock entries (tr.code is SM12)
Select list button- Message - No lock entries found
Path: From the menu bar select lock entry- Delete all-select yes button for the
message
Delete all lock entries - Enter.
Organization structure:
SAP
---------|
|
Group
Company
|
|
Company
Company code
|
|
Units
Businesses Area
Creation of Project: Group --> Companies Units
In SAP Group is called as company
Company is called as company code
Unit is called as Business area
ARAVIND GROUP(AVG)
|
---------------------------------------------------------------------------------|
|
|
Aravind Mills Ltd(AML)
Aravind Steels Ltd(ASL) Aravind Industries ltd(AIL)
|
|
|
|
|
|
HYD
BGL
HYD
BGL
HYD
BGL
FI consultant will do customization at company code level -company or group is only for
information.
We do customization for Aravind Mills Ltd after words we copy customization including
accounts to other company codes in one step and make modifications where ever
required.
12
ENTERPRISE STRUCTURE
DEFINE COMPANY:
Path: Tools - Customizing IMG (implementation guide) - Execute project
(trns.code SPRO)
SPRO stands for SAP Project Reference Object
Select SAP reference IMG button : This is called customization area or configuration
area or implementation area
Path:SPRO- Enterprise structure - Definition - Financial accounting - Define
company ( Tr code is OX15)
It we select IMG activity documentation button: It gives description part about company
To select IMG activity button: To do customization
Select IMG activity button
Select new entries button
Company
: AVG
Company name
:Aravind group
:Ameerpet
postal code
:500034
country
Language key
Currency
Development client
production client
|
consultant Customization
Transport request
13
By default it gives the latest request we have to create our own request and afterwards
to transport to production client
For each step we need not create separate request.
For Basic settings
:1st request
For General ledger
:2nd request
For Account payable
:3rd request
For Accounts receivable :4th request
For Asset accounting
:5th request
For Controlling
:6th request
Select create request button (F8)
Give the short description :FI basic settings for Aravind Mills Ltd
Press enter
Press enter once again to save in the request. We get a message data was saved: Data
was saved in two places:1.Development client 800 2. In Transport request
( Tr code is OX02)
No SPRO
End user
job
14
Title
Name
Street
Post code
City
Country
:Select company
:Aravind mills ltd
:Ameerpet
:500034
:Hyderabad
:IN
Press enter
To select our request number select dropdown button beside request number.
We can see here number of requests.
Select request number by seeing the description.
Press enter to save in the request.
Description can be same should be different
3.ASSIGN COMPANY CODE TO COMPNAY
Path: SPRO - Enterprise structure - Assignment - Financial accounting - Assign
company code to company ( Tr code is OX16)
Select position button give the company code AML enter
For company AML assign company AVG
Select save button or Crtl+S
Select dropdown beside request number
Select your request number
Press enter to save in the request
4.Define Business Areas
path: SPRO- Enterprise structure- Definition -financial accounting- define
business area ( Tr code is OX03)
Select new entries button
Business area:
AMLH
Description
:Hyderabad AML
Bangalore business area link this number
Select save button or C trl+s
Press enter to save in your request
15
Aravind Group
|
Aravind Steels Ltd
|
HYD BGL
:
:
AML
HYD
ASL
HYD
ASL
HYD
HYD data of company
code ASL only
Some business area can be used by number of company codes in the client assignment
of business area to company code is not required.
HYD incharge for AML, ASL and AIL in the report
Company code
AML +ASL+AIL
Business area
HYD
Hyderabad data for all company codes we have Hyderabad business area separately
for each company code.
HYD Hyderabad business area
HYD1 Hyderabad business area
HYD2 Hyderabad business area
AML accounts person
Company code
Business area
:AML
:HYD/HYD1
ASL
HYD1/HYD2
16
CHART OF ACCOUNTS:
Company Codes:
Option-1
when we want to compare or consolidate
we can have same set of accounts
(chart of accounts) -i.e.,
AML
ASL
AIL
400000
400000
400000
Option-2
Each company code has their on
set of accounts conveyance account no.
400000
400000
400000
400000
300000
200000
400000
100000
300000
100000
100000
100000
:AML
:Chart of Accounts for Aravind group
:English
17
Under status deselect blocked check box (do not select blocked check box)
Select save button or Ctrl+S
Select your request and press enter to save in your request
CO (Controlling)
expenditure
18
deselects the blocked check box, create the account and afterwards select blocked
check box.
We have to create the accounts now. We are deselecting the blocked check box.
ASSIGN COMPANY CODE TO CHART OF ACCOUNTS
path: SPRO- Financial accounting - General ledger accounting- GL AccountingMaster data-Preparation-Assign company code to chart of accounts. (Tr.code
OB62)
Select position button
Give the company code
Enter
AML
AML
Share capital (100000 - 100099)
|
Current assets (200000-200099)
19
When we create the accounts, we create within the range. Cash account will be created
within the range of 200000-200099."
Equity share capital will be created within the range of 100000-100099.
When we want to see current assets balances-we give current assets or at the time of
crating balance sheet for Share capital-we give the range 100000-100099
While crating account groups we take client's balance sheet and crate the groups-after
implementation also we wants to see the way he used to get.
WHILE CREATING THE ACCOUNTS GROUPS:
1 Series for liabilities
2.Series for assets
3.Series for income
4.Series for expenditure
We have 1000 accounts the user at the time of posting to expenditure account he need
not see all accounts he gives 4 only expenditure accounts will appear.
CUSTOMIZATION (TR.CODE.OBD4)
path: SPRO-Financial accounting-General ledger accounting- GL accountsmaster data-preparations-Define account group
select new entries button
Chart of
accounts
AML
AML
AML
AML
AML
AML
Account
group
SCPL
RSPL
ACDN
SCLN
UNSL
CLPL
AML
AML
FAST
CAST
AML
AML
AML
SALE
OTHER
INCR
AML
RMCL
Name
Share Capital
Reserves & Surplus
Accumulated depreciation
Secured Loans
Unsecured loan
Current Liabilities and
Provisions
Fixed Assets
Current Assets loans &
Advances
Sales
Other Income
Increase / Decrease in
stocks
Raw material consumption
20
From
account
100000
100100
100200
100300
100400
100500
To
account
100099
100199
100299
100399
100499
100599
200000
200100
200099
200199
300000
300100
300200
300099
300199
300299
400000
400099
AML
AML
AML
AML
AML
PRSN
MFRG
ADMN
INTR
DEPR
Personnel cost
Manufacturing Expenses
Administration Expenses
Interest
Depreciation
400100
400200
400300
400400
400500
400199
400299
400399
400499
400599
100099
21
Though accounts are not yet created assign on account for retained earnings account
purpose. We can specify retained earnings account any account number which is with
in range 100100-100199.
Generally we specify the first account i.e.100100 as Retained earnings account and
when we start creating the accounts the first account to be created is 100100 surplus in
P & L Account.
Path: SPRO Financial accounting General ledger accounting GL Accounts
Master Data Preparations Define retained earnings account.
Give you chart of accounts AML enter. The transaction code is OB53 .
Account assignment
P & L Statement type X
Account 100100
Select save button or Ctrl+S
We get a warning message account 100100 not created in chart of accounts AML.
Ignore the warning the message press enter. Press enter once again to save in the
request.
Accounts creation is at end user area and the transaction code is FS00
400300
P & L type
Account No.
100100
Rent Account
P & L A/c
Balance Sheet A/c.
Rent account
P&L
22
Account No.
Select
X
Type
100100
100101
X
Y
2008
Fiscal year
9
6
3
3
6
9
2007
2007
2008
It is above 6 months in next year take next year otherwise same year.
April 2007
March 2008
1
12
(Normal periods)
16
For year end adjustment purpose SAP has given special periods .
Special periods are part of March
March will have total 5 periods 1noraml period 4 special periods.
To get the profitability and different stages SAP has given special periods.
23
V3
K4
V6
V9
No user can post transaction before March 2008 and after March 2008.
30.03.2008
Open periods
15/04/2008 accounts dept. finalized profitability for the year ended 31/03/2008
Management adjustment entries
Entry Date 05/05/2008
Periods date 31/03/2008 to update last year ledger.
We get profitability finalized by management audits by Auditors.
20/05/2008 No.of ratification entries
Entry Date
22/05/2008
Posting date
31/03/2008
24
April 2008
May 2008
Entry date
Posting date
Periods
25
1-14
14-14
SAP known only calendar year periods we have to convert calendar year periods to
our accounting year periods.
Month
1
2
3
4
5
6
7
8
9
10
11
12
January
February
March
April
May
June
July
August
September
October
November
December
Days
31
29
31
30
31
30
31
31
30
31
30
31
Periods
10
11
12
1
2
3
4
5
6
7
8
9
April 2008
April 2008 March 2009 F.Y.2008
In which year it is coming 2008
As which year we are calling in SAP 2008
Year shift
Year shift
-1
-1
-1
0
0
0
0
0
0
0
0
0
January 2009
In which year it is coming
As which year we are calling in SAP
Year shift
Posting 05/01/2009 update 2008
Ledger not 2009 ledger
Month
1
2
3
4
5
Days
31
29
31
30
31
2009
2008
-1
26
6
7
8
9
10
11
12
30
31
31
30
31
30
31
9
10
11
12
1
2
3
0
0
0
0
0
0
0
2009
2008
+1
Description
B1
April to March 4 Special periods
27
Select your request press enter and press enter save in your request.
Select Fiscal year variant :B1
Double click on periods folder.
Select new entries button
First column
Second column
Third column
Last column
Month
1
2
3
4
5
6
7
8
9
10
11
12
Month
Day
Period
Year shift
Day
31
29
31
30
31
30
31
31
30
31
30
31
Period
10
11
12
1
2
3
4
5
6
7
8
9
Year Shift
-1
-1
-1
0
0
0
0
0
0
0
0
0
save
Assign company code to a Fiscal year variant
Path: SPRO Financial accounting Global settings Fiscal year Assign
company code to a Fiscal year variant (Tr.code is OB37)
Select position button
Give your company code:AML
Enter
For company code:AML
Assign fiscal variant :V3
Select save button
Ignore the warning message press enter and press enter to save in the request.
28
August 2008
Close means: to
March 2009
Company codes
: AML
ASL
AIL
Y to ASL
Z to AIL
For Y
12,2008
In this step we are defining which periods are open for posting.
Define variants for open posting periods:
29
Path : SPRO Financial accounting global setting Document posting periodsDefine variants for open posting periods
Select new entries button
Variant
AML
Name
posting period variant for AML
30
MM Stores Person
1
SD Sales Person
2
3
4
SA
01
RE
02
RV
03
100001-200000
200001-300000
31
We are getting the document nos continuously by seeing the document number we can
tell where it is generated.
In a year 100000 vouchers are consumed system gives a message we give available
numbers 300001-400000
Path:SPRO-Financial accounting-Financial accounting Global settings
Document Document Header-Define Document Types (Tr.code:OBA7)
Select position button
Document type select
: SA
GL Account document
Enter
Select type
:SA
:01
: AML
:01
Year
:2008
From number
:1
To Number
:100000
Current number
:0
32
2. All the departments want to have 1100000 which is not possible. In live
environment, before going live all the department heads sit together and
decide for production client.
What should be FI document number
What should be MM document number
What should be SD document number.
SAP have given two options.
Opetion1: Year specific
01-9999-1-100000
53000-53001-53002
1st Entry
Date:24.09.2008
Posting date:24.09.2008
2nd Entry
Entry date:29.09.2008
Posting date:31.03.2008
70
Filed
70
Filed
-----140 Filed
====
If we start filling up all the fields it takes so much time to post one document.
Suppress
2.
Required
3.
1.
Suppress: The filed will not be visible on screen a the time of posting.
33
Optional
2.
Required: We have to enter values to the field compulsory. The field value will
appear with question mark or tick mark-without entering the values we can not go
to next screen.
3.
Optional: The field will be visible on screen our choice to enter values or not the
fields selection is not common to all accounts. It depends on the account what
we are using. In case of sales account quantity filed is required. In case of
repairs account quantity filed is not required, we have 1000 accounts we have
to create 1000 scenarios. In stead of creation of 1000 scenarios SAP have given
field status groups.
Filed status Group
Repairs A/c
Equity share capital
Sales A/c
Purchase A/c
Cash A/c
Bank A/c
General
materials quantity select
Bank Accounts
cost Accouts
34
AML
35
:31.08.2008
:AML
Enter
For company code
:AML
36
2.Employee
37
This is used for vendors, customers and balance sheet accounts where clearing is
required.
Outstanding expenses A/c
Salaries
500000
15000
100000
If we see the account in the month end or year end-we will have no of credits and no. of
debits. We dont know which item is pending and how much is pending.
As per SAP open item management At the time of making payment System will as
against which provision we are making the payment. When we specify the payment is
being made against rent provision. It clears the transaction.
The advantage is we can see the account in 3 ways.
1) If we select open items payable Eg.Salaries and Wages.
2) If we select cleared items :paid Eg.Rent and bank
3) If we select all items: Payable + paid
The same way we use for vendors and customers and also.
Vendors X A/c
Bank For 1
100
Bank For 2
200
Bank-For3
300
Bank for 4
400
Bank for 5
500
1
2
3
4
5
1000
2000
3000
4000
5000
500000
15000
100000
100005
There is difference of Rs.5 in the account for commission which need not be paid.
We can difference tolerances.
38
Tolerance
Group
A
B
Amount
100
percentage
5%
Bank
15000
100000
500000
Diff to give
200
Rent
15000
15
Wages
100000
500
Commission 100005
100
Salaries
Rent
Wages
Commission
500000
15000
100000
100005
39
100000
15000
100000
100005
100000
----------5
=======
Not payable
Transfer 5
Salaries
500000
Rent
15000
Commission 100005
payable
Now Rs.100000 as part payment
Bank
Tolerance Group
A
B
C
Amount
100
Percentage
5%
Instead of crating group C - keep the filed blank and give amount zero.
While creating 1000 GL accounts, Vendor accounts and customer accounts.
Keep tolerance group field blank, system expects we have created blank
Tolerance group and already assigned.
For our company code: we are creating bank tolerance group wit amount zero so that
no need to assign.
Tolerance group while creating the accounts.
Path :SPRO Financial accounting General Leger Accounting Business
transactions-open item clearing clearing difference- Define tolerance groups for
G/L Accounts
Company code
Tolerance group
Description
Debit posting
: AML
:Blank
:Tolerance group for AML
:0
40
Credit posting
Debit percentage
Credit percentage
Save
:0
:0
:0
Select your request and press enter and save in your request.
Tolerance group for employees.
User wise upper limits for posting
Tolerance Group
A
100000
100000
B
100000
100000
C
10000000 Amount per document
10000000 Amount per open item
account item
0
5
10
Cash Discount
0
0
0
Payment Differenced
We have 1000 users distance we have to create 1000 scenarios (short cut method)
Accounts Dept:
1. City office cashier
2. Factory cashier
3. Branch cashier
4. Account 1
A
5. Account 2
6. Deputy Manager Accounts
7. Manager Accounts
8. DGM Accounts
In live environment / training institutes
SAP User
SAP User
SP user
AML
XYZ
ABC
B
C
A
Use only
Use only
Blank
A
A
41
:AML
:AML
Negative postings:
In case of reversals if we select negative postings check box it reduces from the same
side.
In SAP, when we post a wrong entry, we cant change the document. We have to go for
reversal or pass rectification entry.
1. Equity share capital receipt:
42
Cash account
Dr
To Equity share capital
400000
400000
Doc.No.1
100000
Doc No.2
100000
Doc.No.3
100000
Doc No.4
100000
Doc.No.3
100000
Dr
100000
4.Cash Account
Dr
To Preference share Capital
100000
Rectification
3. Equity share capital
Dr
To Preference Share capital
100000
Account No.100000
Company code
Fiscal year
Ledger summary
AML
2008
Period
1
2
3
4
5
6
7
Debit Amount
Credit Amount
Balance
100000
500000
-100000
400000 Cr
1
Cash flow statement Reversal without
selecting negative
postings
Opening cash and
0
bank balances
Add: Inflows Equity
share capital
500000
2
Reversal by
selecting negative
postings
0
Preference share
capital
Less:Out flows
Equity share capital
100000
100000
Cumulative Balance
400000 Cr
3
Rectifications
0
500000
100000
43
500000
50000
500000
500000
wrong
correct
Wrong
GL Account Number
Company code
3
4.
5
Account group
Whether it s P & L Account
Whether it is a Balance Sheet A/c
6.
Description
a) Short text Max 20
b) Long text Max20
2
Company code
level
Account currency
Only balances in
local currency
3
Centrally
Tolerance group
Line item display
Open item
Management
Sort key
+
Company code fields
Accounts to be created:
1. Surplus in P & L Account Reserves & Surplus
2. Equity share capital Share capital
3. Cash account current assets, loans & advances
44
Chart of accounts
fields
100100-100199
Share capital
100000-100099
200100-200199
45
Save
GL Account
:100000
Company code
: AML
Company code
: AML
Enter
By mistake save button
Your can not save
Change account group to Share capital
Select balance sheet a/c radio button
Change short text to equity Share capital
Change GL account long text to Equity share capital
Other filed common select save button
GL Account 200100
Company code
:AML
: AML
Enter
Change account group to current assets, loans & advances
Change short text to Cash account
Select balance sheet a/c radio button
Change GL account long text to Cash account
Select create / bank / interest tab
Change filed status group to G005 bank accounts (Obligatory value date)
Select relevant cash flow check box,
Select save button or Ctrl+S
To view the accounts created
Select drop down button beside GL account
46
Match Code:
Give the company code
Enter
Short text
GL account long text
: AML
: At the time of entry
: At the time of General ledger display
Posting of transactions
Path: Accounting Financial Accounting General ledger posting General
posting (Tr.Code is F-02)
Posting transaction
:10/07/2008
Document date
we can enter manually 30.09.2008 or select F4- It gives calendar and select F-2 It
selects todays date .
Posting date
: 30.09.2008
Reference
Doc No
:1
Normal cases
Document date (F4)
:30.09.2008
:SA
Company code
:AML
Currency
: INR
System does not know debits and credits to differentiate between debit and credit SAP
Has given posting keys
Posting key
40
GL account Debit
Positing key
50
GL Account Credit
:*Cash*
47
Company code
: AML
GL Account
: Z*
Enter
Select account No.200100
Enter
200100 Cash account Filed status GRP-G005
Text
Business Area
Value date
Required
In enter global parameters select define default value
date check box
Amount
:400000
Business area
:AMLH
Text
: Equity share capital receipt
Posting key
: Select 50
Account select drop down button
Give the company code AML and press enter
Select account
:100000 Equity share capital
Press enter
Amount enter
:*(star)
Note: * (star) Means debits and credits equal
Cash A/c
Dr
500000
To Equity
300000
To Preference
*
Business area
:AMLH
Text Enter
:+
+ (plus) mean copies the last line item narration in the same document.
Salaries
A/c
Dr
(Salaries provision for Sep.)
100000
Wages
A/c
Dr
(Wages provision for Sep.)
To outstanding Exp
We can not use *
Press enter
From the menu select document simulate (Shift +F9)
In one document we can have 999 line items.
Debit will be posted without any assign and credit amount will be posted with minus
sign.
48
:AML
Document type
:SA
:1
49
Company code
:AML
Fiscal year
:2008
Enter
Double click on first line item cash account
We can change only value date filed assignment filed and text filed.
Account display:
Path: Accounting Financial Accounting General ledger Account Display
balances ( Tr.code is FS10N)
To view more than one account transactions select multiple selection button beside GL
Account no.
We want to view random account numbers transactions.
Press select single value tab.
Give the account no.100100
200100
Select copy button
To view continuous account numbers transactions
Press select intervals tab
Low limit
:100000
Upper limit :100099
Select copy button
Account no.100050
To exclude an account from the range
Select exclude single value tab
Singe value :
100050
Select copy button
To exclude a range of accounts
Low limit
:100050
Upper limit
:100059
50
:AML
Enter
Select account no.100000 Equity share capital
Company code
:AML
Fiscal year
:2008
Business area
:AMLH
Posting date
Text
Amount
100000
200000
300000
----------Total Amount
600000
======
Pos
1
4
3
2
Length
10
20
35
10
Change text length 35 characters for amount in local currency select total check box
Select copy button
How save the layout:
51
Option 2
User specific
A) Select user specific check box
B) we can save will any number or
Name
Layout
: / AML
Deselect user specific check box
Description
: Standard layout for AML
Select save button
Select back arrow two times
Execute
Double click cumulate balance amount
How to choose our layout:
Press select layout button (Ctrl+S)
Select
: AML
How to make default line layout:
From the menu select settings layout - Administration
Keep the cursor on /AML
Select define default setting button
Save
Select back arrow three times
Give the account no.200100 cash account
Execute (F8)
Double click on cumulative balance amount
Hold Document:
It is a temporary document
This is user for adjustment purpose or at the time of posting we do not know either debit
or credit.
This document can be deleted there is no tracking for this document.
A) Loans to Directors
Create as hold document an once he gives money back delete the document.
B) Payment to a party purpose of payment we dont know
Cash balance = Account balance +/ Hold documents
Hold documents will not update records
52
Steps:
1. Run a program called RFTMBLU for conversion of hold documents
2. Creation of hold documents
3. Delete / complete hold documents
1.
: Today date
Type
:SA
:50
Account no.
Enter
Give the amount
: 5000
Business area
:AMLH
Text
:AML
:SA
Company code
:AML
53
Posting key
: 40
:AMLH
Text
Posting key:
: 50
Account no.:
Enter
Amount enter
:* (Star)
Business area
: AMLH
Text
:+
:AML
:40
Account no.
Enter
Amount Enter
:*(Star)
54
Business Area
: AMLH
Text
:+
Park Documents :
This is used for approvals Cashier
Enter the document he will
park in the system
Accounts will not be
updated
Account will not be updated
Steps:
1. Posting of packed document by cashier
2. Informed to Sr. person for release Be cashier
3. Display packed document and change date and amount
4. After change, inform to Cashier about approval
5. Display changes to packed document
1. Posting of Packed Document
Path : Accounting Financial accounting General Ledger- Posting-General
document parking (F-65)
Give the document date
: Today date
Document type
: SA
Company code
: AML
Posting key
:40
Account
Enter
Amount
:9999
Business area
: AMLH
Text
55
Posting key:
:50
Account
Enter
Amount enter
: *(Star)
Business area
:AMLH
Text
:+
:AML
Enter by user ID
:Cashier
Execute (F8)
Double click on document no.3
To change the date
Select document header button
Change document date and posting date to 5.10.2008
Select back arrow
Select fast data enter button
Change amount 6000 Debit
56
6000 Credit
Select back arrow
From the menu select document post
Inform to cashier about approval
From the menu select System >Short message.
Title document no.3 released
Recipient User Id of Cashier
Recipient type
Select SAP logon name
Select express mail check box
Select send button (left side upper)
From the menu select system > Create session
4 .Display changes to packed document
Path: Accounting Financial accounting General ledger-Document - Parked
Documents-Display changes (FBV5)
Company code
: AML
Document No
:3
Fiscal year
:2008
Enter
Select all changes button
Sample document:
This is used for month end provisions
Salaries A/c Dr.
100000
Rent
Dr
50000
Wages
Dr
500000
To outstanding
650000
Create a sample document and store in the system every month by coping sample
document number and by changing date and amount we an post the provisions we will
not forget any provisions.
Steps:
1. Create 3GL masters
A) Salaries A/c
Personnel cost
B) Rent A/c Administration
57
:AML
:AML
Enter
Change account group to personnel cost (Staff cost)
Select P & L statement radio button
Change short text to Salaries A/c
Change long text to Salaries A/c
Other fields are common
Select save button or Ctr+S
GL A/c No:
.400300
Company code
:AML
:400100 salaries
Company code
:AML
Enter
Change account group to Administration
Change short text to Rent account
58
:100500
Company code
:AML
Company code
: AML
Enter
Change account group to Current liability & Provisions.
Change short text to Outstanding express
Change GL Account Outstanding express
Select control data tab
Select open item management check box
Save
Define no. range interval for no. range X2:
Path: SPRO Financial accounting Financial accounting global settings
Document Document number ranges- (Tr.Code is FBN1)
Give the company code
:AML
:X2
Year
:2008
From number
:500001
To number
:500100
59
Document date
:30.09.2008
Posting date
:30.09.2008
Type
:SA
Company code
:AML
Posting key
:40
Accounting
Enter
Ignore the warning message ,press enter
Amount
:500000
Business area
: AMLH
Text
Posting key:
:40
Account
Enter
Account
:75000
Business area
: AMLH
Text
Posting key:
:50
Account no.
Enter
Amount enter
:*
Business area
:AMLH
Text
:500001
Company code
:AML
60
Fiscal year
:2008
:31.10.2008
Posting date
:31.10.2008
Enter
Ignore the warning message press enter
Change the amount to 600000
Text
Amount
:0
Enter
Line item having zero will not update records
Ignore the warning message
Amount enter
:*(star )
For text
: Add October
Option 2
Open item management
100000
100000
100000
100000
105000
105000
61
31.10.2008
05.11.2008
Salaries A/c
100000
105000
01.11.2008
100000
100000
01.11.2008
Profitability effect::
For October
100000
For November because October 5000
Option 2: open item management
31.10.2008 Salaries provision
Salaries
Dr
To out standing
100000
100000
100000
5000
105000
Salaries A/c
31.10.2008
5.11.2008
100000
5000
Outstanding Expenses A/c
31.10.2008
01/11/2008
100000
100000
Profitability effect
For October
For Nov. because of October salaries
100000
5000
62
: Today date
Type
:SA
Company code
: AML
Reversal reason
: Select 11
Reversal date
Posting key
:40
63
Amount
Enter
Amount
:50000
Business area
:AMLH
Text
Posting key
:50
Account no.
Enter
Amount
: *(star)
Business area
: AMLH
Text
:+
:3110.2008
Posting date
:31.10.2008
Type
:SA
Company code
:AML
Reversal reason
:11
Reversal date
:01.11.2008
Posting key
:40
Account
Enter
Ignore the warning message press enter
Give the amount
100000
Business area
AMLH
Text
Posting key
50
Account
Enter
64
Amount
:*
Business area
:AMLH
Text
:+
: AML
:01.11.2008
500000
300000
25000
2nd Scenario
3rd Scenario
Full Clearing
Partial clearing
65
: SA
Company code
: AML
Posting key
:40
Account no.
Enter
Give the amount
:15000
Business area
:AMLH
Text
: Rent provision
Posting key
:50
Account no.
Enter
Amount
:* (enter star)
Business area
:AMLH
Text
:+
Company code
: AML
66
: Todays date
Type
: SA
Company code
: AML
Clearing text
: outgoing payment
Business Area
:AMLH
Amount
: 15000
Text
: Outgoing payment
Company code
:AML
: Todays date
3rd Scenario
Residual items method
67
When we make part payment we can use either partial clearing or residual items
method.
Out standing exp.
OI
Rent
40000 Cr
Cash
5000 Dr
------35000 Cr
=====
Outstanding Exp.
OI
Rent
30000
28000 Cr
------28000 Cr
=======
CI :
Rent 30000 Cr
Rent 30000 Cr
-------------0
=====
A) Rent Provision
Rent
To Outstanding
Dr 40000
40000
A) Rent Provision
Rent A/c
Dr
Outstanding
30000
30000
B) Part payment
B) Payment
Outstanding
Dr 30000 cleared
To Cash
2000
To Outstanding 28000
: Today date
Type
: SA
Company code
: AML
68
Rs.2000
Reference
:3456
Posting key
:40
Account No.
Enter
Amount
: 40000
Business Area
: AMLH
Text
: Rent provision
Posting key
: 50
Account No.
Enter
Amount
: * (enter star)
Text :+
From the menu select Document Simulate and save
Out going payment using partial clearing method: ( Tr. Code F-07)
Document Date
: Todays Date
Type
: SA
Company code
: AML
Reference
: 3456
Clearing text
:Outgoing payment
: AMLH
Account
: 5000
Text
: Outgoing payment
:+
Company code
: AML
: Todays date
Type
: SA
Company code
: AML
Reference
:3456
Clearing Text
70
Business Area
:AMLH
Amount
:35000
Text
: Outgoing payment
Account
Account type
:S
Company code
: AML
: Todays date
Type
: SA
Company code
: AML
Posting key
: 40
Account no.
Enter
Amount
:30000
Business area
:AMLH
Text
: Rent provision
Posting key
:50
Account no.
Enter
71
Amount
:*
Business area
: AMLH
Text
:+
: To days date
Type
: SA
Company code
: AML
Clearing Text
Business area
: AMLH
Amount
:2000
Text
Account type
:S (default comes)
Keep the cursor on the amount filed of the line item against which we want
adjust.
Select residual items tab
It creates residual items column
Double click on next amount 30000
Double click on residual items amount
From the menu select Document > Simulate
It gives the message correct the marked line items.
Double click on blue font line item.
Text enter
:+
Save
Go and see the open item managed account transactions (FBL3N):
72
Company code
: AML
Exports
Imports / Expenditure
G type
B type
:
:
:
:
:
:
INR 1
INR 1
JPY=Japanese - Yen
INR1
INR1
GBP=Great Britain -Pound
INR1
ITL=Italian -Lira
INR1 37Rs
0.01
Or
1
0.37
Once we follow one conversion factor follow continuously for all the years. Dont change
in between if we change in between it gives wrong results.
This is given at client level and not at company code level (Client 800)
Path: SPRO SAP Net weaver- General settings Currencies Define translation
ratios for currency translation
73
From
USD
USD
USD
To
INR
INR
INR
valid (from)
01.10.2008
01.10.2008
01.10.2008
Ratio (from)
1
1
1
Ratio (to)
1
1
1
Valid from
10.10.2008
10.10.2008
10.10.2008
R
1
1
1
From currency
USD
USD
USD
Director quotation
47.00
47.50
47.10
To
INR
INR
INR
SCENARIO 2
When exchange rate is entered at the
Time of posting
a. IF we dont enter the rate at the time of posting, it takes rate from Forex
table
74
: To days date
Type
: SA
Company code
:AML
Currency
: USD
Rate
: Blank
Posting key
:40
Account
: 400100 (salary)
Enter
Give the amount
:1000
Business area
: AMLH
Text
: Salary payment
75
Enter
Posting key
: 50
Account
Enter
Amount
:*
Business area
: AMLH
Text
:+
: To days date
Type
: SA
Company code
: AML
Currency
: USD
Rate
:50
Posting key
:40
Account no.
Enter
It gives the warning message exchange rate 50 deviates from table rte 47.50 by
5.26%
Ignore the warning message press enter
Amount
:10000 USD
Business area
: AMLH
Text
: Salary payment
Enter
76
Posting key
:50
Account no.
Enter
Amount
:*
Business area
:AMLH
Text
:+
Document No.
Reversal reason
Reversal date
Save
Blank
:1
Company code
:AML
Fiscal year
:2008
77
: Blank
: FB03
: AML
: SA original documents
AB Reversed documents
:18
Company code
:AML
Fiscal year
:2008
:+
Enter
Save
Enter
From the menu select Document ->Display
Select display document header button
3. Mass Reversal
A)To reverse more than one document at time we use mass reversal.
B) The documents to be reversed can be continuous numbers or random numbers.
Path: Accounting Financial accounting General ledger Document
Reverse Mass reversal (F.80)
Give the company code
: AML
To reverse random numbers
Select multiple selection button beside document no.(-->)
Under single values
Give document no .2
4
Select copy button
Reason for reversal 01
Select test run check box
Execute
Select reverse documents button
Cleared Items Reversal
1. Go and see open item managed account transactions (FBL3N)
Give the GL Account Number 100500 (out standing exp)
Company code
: AML
Select clear items radio button
Execute
79
15000
9
Rent
CI
9
Rent
10
Bank
Stop payment instructions to the banker
15000
15000 Cr
15000 Dr
15000
A/c
Rent
15000
15000
: 10
Company code
: AML
Fiscal year
: 2008
:01
Enter
We get a message clearing 10 reset
Enter
Go and see open item managed account transactions Tr code is FBL3N
Give the GL Account no.100500 outstanding expenses
Company code
: AML
Select open item radio button
Execute
Interest Calculations
80
: G1
Name
: 10% Monthly
: Select S
: G1
: Select 01
Calendar type
: Select G (28
31/365)
81
10/04/2008
10/09/2008
Interest calculation for the year
100000
10000
1st method
On 100000 from 10/04/2008 to 31/03/2009 at 10%
On 100000 from 10/09/2008 to 31/03/2009 at 10%
15000
-3000
-------12000
2nd Method
On 10000 from 10/04/2008 to 09/09/2008 at 10%
On 90000 from 10/09/2008 to 31/03/2009 at 10%
5000
7000
-----12000
=====
10%
8%
Account Credit balance reference
interest rate : G2-10%
Account debit balance reference interest
rate G3-8%
A) Interest rates are given to reference interest rate (G2 and G3)
B) Reference interest rates are specified separately if there is a credit balance and if
there is a debit balance and it will be assigned to interest indicator
C) Interest indicator will be specified in loan account.
Define reference interest rates:
82
: G2
Long text
:01.04.2008
Currency
: INR
Save
Press enter to save in your request
Select next enter button
Ref.int.rate
: G3
Long text
Description
Date from
: 01.04.2008
Currency
: INR
Save
: G1
Currency key
: INR
Effective from
: 10.04.2008
Sequential number
:1
Terms
Ref.interst rate
: G2
Save
83
: G1
Currency key
: INR
Effective from
:01.04.2008
Sequential number
:2
Term
Reference rate
: G3
Save
Enter Interest Values
Same path as above (Tr code is OB83)
Select new entries button
Reference interest rate
: G2
Valid from
: 01.04.2008
Interest rate
: 10 (one month)
: G3
Valid from
: 01.04.2008
Interest rate
:8
Save
Press enter to save in your request
Creation Of 2 Gl Masters
A .SBI rupees term loan
B. Interest account
Secured loans
Intrest
84
:100300
Company code
: AML
Company code
: AML
Enter
Change the account group to secured loans
Change short text to SBI rupee term loan
Change GL account long text to SBI rupee term loan
Change GL Account text to SBI rupees term loan
Select Create / Bank / Interest tab
Field status group change to G005
Interest indicator select G1
Save
Tr.Code:FS00
GL Account no.
:400400
Company code
: AML
Company code
: AML
Enter
Select type / Description tab
Change account group to interest
Change short text to interest a/c
GL account long text: Interest account
Save
Assignment accounts for automatic postings:
85
400400
100300
++++++++++ ( 10 Times plus)
: AML
Accounts symbol
0002
2000
Currency
INR
INR
86
GL A/c
400400
++++++++++
: AML
Enter
For Variant
: AML
:1
:10.04.2008
Type
: SA
Company code
: AML
Posting key
:40
Account
Enter
Ignore the warning message press enter
Amount
:100000
Business area
: AMLH
Value date
:10.04.2008
Text
Posting key
:50
Account key
Enter
87
Amount
:*
Business area
: AMLH
Value date
:10.04.2008
Text
:+
: SA
Company code
: AML
Currency
: INR
Posting key
:40
Account no.
Enter
Ignore the warning message press enter
Amount
:10000
Business area
: AMLH
Value date
:10.09.2008
Text
Posting key
:50
Account
Enter
Amount enter
:*
Business area
: AMLH
Value date
:10.09.2008
Text
:+
88
:AML
Calculation period
:01.04.2008 to 31.03.2009
Execute
Select back arrow
To view line item wise interest
Select additional balance line check box
Execute
Select bank arrow
How to give effect for floating rate of Interest
Interest rate change from 10% to 12% from 01.06.2008
On 100000 from 10/04/2008 to 31/05/2008 @10%
On 100000 from 01.06.2008 to 09.09.2008 @12%
On 90000 from 10/09.2008 to 31/03/2009 @12%
Open one more session with SPRO
Path :SPRO- Financial accounting General ledger accounting Business
transactions- Bank account interest calculation Interest calculation- Enter
Interest Values (OB83)
Select new entries button
Reference interest rate
: G2
Valid from
:01.06.2008
Interest rate
:12
Save
Press enter to save in your request come to the first session
Execute
Select back arrow
89
: 01.04.2008 to 30.04.2008
: AML
: AMLH
:30.04.2008
2. Compound interest
SBI rupee term loan 10.04.2008 100000
30.4.2008
575
For may it calculates on 100575
90
100000 USD
100000 USD
47
50
4700000
5000000
----------300000
========
91
Creation of 3 GL Masters
A) SBI FC Term loan
B) Exchange again
C)Exchange loss
Secured loans
other income
Administration
Company code
: AML
Enter
Change short text and long test to SBI FC term loan
Select control data tab
Account currency change to USD
Deselect only balance and loan currency check box
Select create / bank / Interest tab
Interest indicator
: Blank
:300100
Company code
: AML
Company code
: AML
Enter
Select type/ Description tab
92
Change account group to other income change short text and GL account long text to
exchange gain
Save
GL Account
: 400301
Company code
: AML
: AML
Enter
Change short text and GL account long text to exchange loss
Save
DEFINE ACCOUNT PRINCIPLES
Path : SPRO- Financial accounting(new)-Financial accounting global setting
(new)-Ledgers-Parallel accounting-Define accounting principles
Select new entries button
Accounting principle
:B
: B1
:0L
Save
Press enter to save in your request
Define valuation methods
Path: SPRO- Financial accounting (new)- General ledger accounting (new)Periodic processing Valuate- Define valuation methods
Select new entries button
93
Valuation method
: AML1
Description
: SA
:B
: BA
Valuation method
: AML1
Currency type
Save
Press enter to save in your request
Assign valuation areas and accounting principles
Same path
Select new entries button
Valuation area
: BA
Accounting principle
: B1
Save
Press enter to save in your request
Prepare automatic postings for foreign currency valuation:
Path :Upto valuate the path is same-Foreign currency valuation-Prepare
automatic posting for foreign currency valuation (Tr code is OBA1)
Double click on exchange rate difference using exchange rate key
Give you chart of accounts
: AML
94
: BA
Enter
Exchange rate difference key
: USD
expenses account
:400301
:300100
Leading ledger
(India)
Non leading ledger 1(US)
Non leading ledger 2(Australia)
At the time of posting FI we dont give ledger group it updates all the ledgers
automatically
Indian accounting standards /
Australian accounting standards
US Accounting
standards (US GAAP)
FC revaluation
Creation of ledger groups OL
Assign ledgers
OL and GI
Add to asset
G1
G1
95
: AML
: Todays date
Type
: SA
Company code
: AML
Currency
: USD
Rate
:47
Posting key
:40
Account
Enter
Ignore the warning message press enter
Amount
:100000
Business area
:AMLH
Text
Enter
Posting key
:50
Account
Enter
Amount enter
:*
Business area
:AMLH
Text
:+
96
Valid from
31.03.2009
31.03.2009
From
USD
USD
Direct quotation To
49.50
INR
50.00
INR
Save
Foreign Currency Revolution
Path: Accounting Financial accounting-General ledger-Periodic processingclosing-valuate-foreign currency valuation (new) (Tr.code is FAGL_FC_VAL)
Give the company code
: AML
:31.03.2009
Valuation area
: BA
:AML
100000
47
47.50
49
0.50
2.00
5000
200000
Option 2
50000
200000
01.11.2008
50000
30.11.2008
4700000
50000
200000
100000
500000
97
: AML
Valuation area
: BA
: AML
: BA
:Blank
: AMLH
Enter
Second
98
Business area
: AMLH
Enter
We get a message processing of batch in put session completed
Select exit batch input button
To view the document posted view the Tr.Code FB03
Enter
Select display currency button
End user area
99
ACCOUNT PAYABLE
This is subledger (subsidiary ledger). This is used when material management (MM)
module is not implemented for all type purchases material purchase services.
When Material Management(MM) module is implemented.
This is used for services where TDS is to be deducted.
Eg.Job work charges /legal and professional charges
In normal accounting for raw material purchases.
Purchase
A/c
To party
Dr
100
:AML1
:FI vendors for AML
:13
101
From no.
:4200001
To no.
:4300000
Enter
Select interval button once again
No.range
:14
From No.
:4300001
To no
:4400000
Enter
Save
Ignore the warning message press enter
:AML1
Enter
For account group
:AML1
Number range
:13
:14
:AML
: Blank
:Tolerance group for AML
102
:AML
: AML
Enter
Change short text and GL A/c long text to Inventory RM (Raw material)
Select create /bank /interest tab
Field status group change to G001
Deselect relevant to cash flow check box
Save
One more A/c
GL Account No.100501
Company code
:AML
:AML
Enter
Select type/ Description tab
Change short test and GL account long test to Sundry Creditor to RM
Select control data tab
Deselect only balances in local currency check box
Reconciliation account for account type select vendor
Deselect open item management check box
Sort key
103
:AML
Account group
:AML1
Enter
Title
:Select company
Name
Street
: Ameerpet
Post
:500082
City
:Hyderabad
Country
:In(India)
Telephone no.
:040123456
Sort key
:012 Vendor no
Tolerance group
:Blank
104
FI Module
Document date
Posting date
31.10.2008
Reference vendor no. party bill no.
1234
|
Save
Doc no.100001
01.10.2008
07.11.2008
1234
|
save
System gives a wrong message no.100001 is posted to the party with the same
amount. Do you want to post once again.
Provided we select check double invoice check box (If MM module is not implemented
and same bill two times entry)
Document types and no. ranges (OBA7)
Select type KR Vendor invoice
Select details button
Number range
: AML
:19
Year
:2008
From no.
:100001
To no.
:200000
:AML
105
year
From no.
To no.
15
2008
200001
300000
17
: AML
:17
Year
:2008
Form no.
:300001
To no.
:400000
106
HOUSE BANK
Bank branch name
Bank Address
Contact person
Telephone no.
Senario1
1. House bank
No.of account
IDs (Identification)
Current A/c
No.2
Current C/A
No.3
Scenario 2
2 House banks
Account ID
BI Begumpet Branch
|
Current A/c No.
Steps:
1) Creation of GL Master SBI current account Under Current assets , Loans &
Advances
2) Define House bank
3) Creation of check lots check from no., check to no.
* In SAP check mean cheque
1. Creation of GL Master (FS00)
Give the GL account no.200105
Company code
:AML
Select with template button
Give the GL account no. :
200100
Company
:
AML
Enter
Change short text and GL account long text
save
Cash A/c
SBI current A/c
: AML
Enter
107
:SBI
Bank country
:IN
Bank key
Save
Bank name
Street
:Bank Street
City
:Hyderabad
Bank branch
:Main branch
Enter
Press enter to save in your request
Double click on bank account folder
Select new entries button
Account ID
:SBI1
Description
:AML1234
Currency
:INR
:AML
House bank
:SBI
Account ID
:SBI1
:1
108
Check no
:500001
To no.
:500100
:SBI
Purchase date
Manual payment
Automatic payment
1. We can issue any check any time
System will issue check one after
another
2. Sequential or Non-sequential
Sequential
Purchase invoice posting
Path : Accounting-Financial accounting-Account payable Document entryInvoice general (Transaction code F-43)
Give the document date
:Todays date
Type
:KR(Vendor)
Company code
:AML
Posting key
Account
Enter
Give the amount
:500000
Business area
:AMLH
Text
Posting key
:40
Account no.
Enter
Amount
:*
Business area
:AMLH
Text
:+
109
:4200001
Company code
:AML
Company code
: AML
Fiscal year
:2008
Business area
:AMLH
: Todays date
Type
:KZ
Company code
:AML
110
Clearing text
:Outgoing payment
Amount
:5000
Business area
:AMLH
Text
:Outgoing payment
:4200001
Account type
:5000
Document Simulate
Select save button or Ctrl+S
Go and see the vendor account truncation (Tr.code is FBL1N)
Give the vendor account no.
Company code
:4200001
:AML
:SBI
:SBI1
:500025
111
Payment
5000
Path A/c
Payment doc.no.
200005
Check
500001
5000
5000
200001
200010
Assignment of check no.to payment no.payment doc no.is cleared will be number
Check encashment date updating:
Based on bank statement we update check encashment date.
Advantage 1
1. We know on which date the check is encased by the party
2. Bank reconciliation is easier
3. upto check information the path is same change Additional info/Cash
(Tr code is FCH6)
paying company code
:AML
House bank
:SBI
Account ID
:SBI1
Check no.
:500025
Enter
Give the check encashment
:20.11.2008
Save
Go and see check register FCHN
give the paying company code
:AML
Execute
Sort date wise FI the encashment date is bank or offer 30.11.2008
Checks issued but not presented.
Unissued checks cancellation
Some time while writing check we commit mistake before issuing to party we
cancel check
Up to check information the path is same void unused checks (Tr code is FCH3)
Give the paying company code
House bank
:AML
:SBI
112
Account id
Check no.from
Void reason code
:SBI1
:500001
:Select 06 destroyed select void button
(Shift+F5)
:AML
:15
:Stop payment for AML
:AML
:AML
House bank
:SBI
Account ID
:SBI1
Check number
:select 500025
Reversal reason
:AML
:200150
Company code
:AML
Company code
:AML
Enter
Change account group to current assets loans & advances
Change short text and GL account long text to Advance to vendors
Other fields are common
Select save button or Ctrl+S
Link between sundry creditors and advance to vendors:
Path :SPRO-Financial accounting-Accounts receivables and accounts payables
Business transactions-Down payment made-Define alternative reconciliation
account for down payments (Tr code is OBYR)
Double click on A or down payment on current assets
Give the chart of accounts
:AML
Enter
Reconciliation account
:100501
Special GL account
:200150
:Todays date
Type
:KZ
Company code
:AML
Vendor account
:4200001
Special GL indicator
:A
Bank account
Business area
:AMLH
Amount
:25000
Text
116
Enter
Amount
:*
Business area
:AMLH
Text
:+
:Todays date
Type
:KR
Company code
:AML
Posting key
:31
Account no
:4200001
Enter
Amount
:25000
Business area
:AMLH
Text
Posting key
:40
Account no.
Enter
Amount
:*
Business area
:AMLH
Text
:+
:4200001
117
Company code
:AML
:Todays date
Document type
:KA
Company code
:AML
Vendor account
:4200001
Text
:25000
Save
Go and see the vendor account transactions FBL1N
Give the vendor account no.
:4200001
Company code
:AML
118
50000
50000
119
Final result
Vendor special GL shows a balance of Rs.1500000 Advance to vendors
To be cleared against future bills.
3rd Scenario
Advance bill more
Advance
9000
Bill amount
90000
Vendor A/c
normal items
A) Advance payment posting (F-48)
B) Purchase invoice posting (F-43)
C
9000 B
90000
C) Transfer of advance from special GL to normal
by clearing
Special GL Items
Special GL (F-54)
A
9000 C
9000
D) While making balance payment
Of Rs.81000 double click on bill
Amount 900000 and payment amount
Rs.9000. All the 3 line items will go to
Clearing items (F-53)
TERMS OF PAYMENT
1
Payable immediately - Due net
Path : SPRO-Financial accounting Accounts receivable and accounts
payable Business transactions-Incoming invoices / Credit memos
Maintain terms of payment
Select new entries button
Payment terms
:AML1
Select customer check box
Select vendor check box
Default for base line date
No default
:No.of purchases during the month base line date at
the time of Invoice posting Blank
For all purchases during the month give month end
date.
Document date
:Party bill date
Posting date
:Goods receipt date
Entry date
:Quality approval date
Payment terms
120
:300101
Company code
:AML
:AML
Enter
Change short text and GL account long text to cash discount received.
Save
Assignment of account for automatic postings:
Path :SPRO-Financial accounting-Accounts receivable and Accounts
payable-Business transactions-Out going payments-Out going payments
global settings Define accounts for cash discount taken. (Tr Code is
OBXU)
Give the Chart of Accounts
:AML
Enter
Save
Give the account no.300101 cash discount received
Save
Press enter to save in your request
121
:25.10.2008
Posting date
:01.11.2008
Entry date
:Todays date
Type
:KR
Company code
:AML
Currency
:INR
Posting key
:31
Account
:4200001
Enter
Amount
:100000
Payment terms
:Select AML1
Text
Enter
Ignore the warning message press enter
Posting key
:40
Account no.
Enter
Amount
:*
Business area
:AMLH
Text
:+
:4200001
Company code
:AML
:Todays date
Type
:KZ
Company code
:AML
Clearing text
Business area
:AMLH
Amount
:97000
Text
Account
:100000
:+
Save
123
Due
Party Y
1
2
3
4
5
Party X
1
2
3
4
5
Black invoices 4,5 and make the payment for 1,2 and 3 use the fund for party bill
payments.
System is issuing form SBI for party X 3 bills party is having account in ICICI-Change
bank from SBI to ICICI.
Setup payment methods for country for payment transactions
Path :SPRO Financial accounting-Account receivable and account payable
Business transactions-Outgoing payments Automatic outgoing payments
124
:IN
Payment method
:B
Description
:Check
:KZ
:KZ
:RFFOUS_C
:LIST1S
Save
Press enter to save in your request
:AML
Payment method
:B
Minimum amount
:10
Maximum amount
:9999999999
Authorized signatory
Save
Press enter to save in your request
Setup all company codes for payment transactions:
125
Same path
Select new entries button
Company code
:AML
Paying company code
:AML
Separate payment per business area check box
Out going payment with cash discount from : Bank interest rate 1.5% per month
18% per annum
Payment term:
If we make the payment within 30 days we get -1% cash discount
Due within 60 days
System will payment 60 days since discount is less than bank interest rate.
Within 30 days
:Interest for month 1.5
Within 60 days
:Interest for month 1.5+1.5
Payment terms:
If we make the payment within 30 days we get 2% cash discount.
Due with in 60 days
System will within 30 days since discount more than bank interest rate.
Maximum cash discount:
Payment term:
If we make the payment within 30 days we get 1% cash discount. Due within 60 days.
Though we are not entitled, system claims 1% cash discount and make the balance
payment only even if it is paid with 60 days.
Special GL transaction to be paid under vendors : Select A (Advances)
Save
Press enter to save in your request
Setup paying company codes for payment transactions:
Same path
Select new entries button
Paying company code
:AML
Letter header
:F_0001_HEADER
Footer
:F_0001_FOOTER
126
Sender
:F_0001_SENDER
:AML
House bank
:SBI
Account ID
:SBI1
:2
Check number
:800001
To
:801000
:SBI
Purchase date
:Todays
127
House bank
:Todays date
Type
:KR
Company code
:AML
Posting key
:31
Account no.
:4200001
Enter
Give the amount
:9999
Business area
:AMLH
Text
Posting key
:40
Account no.
Enter
Amount
:*
Business area
:AMLH
Text
:+
128
:AML
Enter
Select AML
Double click on ranking order folder
Select new entries button
Payment method
:B
Currency
:INR
Bank order
:1
House bank
:SBI
Save
Press enter to save in your request
Double click on bank accounts folder
Select new entries button
House bank
:SBI
Payment method
:B
Currency
:INR
Account ID
:SBI1
Business area
:AMLH
save
Double click available amounts folder
Select new entries button
House bank
:SBI
Account ID
:SBI1
Days
:999
Currency
:INR
129
:Todays date
:AML1
:AML
:B
Purchase today
:07.11.2008
:07.11.2008
:AML2
30 days credit 07-12-2008
: It asks next Posting date :14.11.2008
APP run2
Next payable date
Next posting date
:14.11.2008
:14.11.2008
:14.11.2008
Vendor from
Vendor to
Save
:4200001
:4300000
21.11.2008
To edit the proposal -Select any proposal button enter (Shift +F4)
Double click on vendor no.
To block on invoice for payment
Double click on document no.
:100001
Payment block
Enter
To change bank for second bill
Double click on document no.
:100004
:B
House bank
:SBI
Account ID
:SBI1
Enter
Save
Select bank arrow two times
We get a message payment proposal has been edited
Select payment run button
Enter
Go on press enter .
It we get the message payment run has been carried out.
To take check printing:
Select printout / data medium tab for the program RFFOUS_C
Give the variant
:A1
:07.11.2008
Identification feature
:AML1
:AML
131
Payment method
:B
Business area
:AMLH
House bank
:SBI
Account id
:SBI1
:2
:LP01
:LP01
:0
Save
Select back arrow
Save once again
Select bank arrow
Select print out button
Select start immediately check box
For job name in place of question of mark Give variant A1
A1
Company code
:AML
Business area
:AMLH
Bank
:SBI
Account ID
:SBI1
Check lot no.
:2
Parameters are saved in the variant in place of question mark A1
Press enter
Enter once again
To view check printing
132
:4200001
Company code
:AML
:KZ
:9999
:AML
133
:Todays date
Type
Company code
:AML
Posting key
Account
:4200001
Enter
Give the amount
:1000
Business area
:AMLH
Text
Posting key
:500
Account no.
Enter
Amount
:*
Business area
:AMLH
Text
:+
134
135
B)SD CUSTOMERS
"Current Assets,Loans&Advances"
B)Sales Account
Sales
5.Creation Of Customer Master
6. Document Types And No.Ranges
DR
Customer Invoice
DZ
Customer Payment
DA
Customer Document For
Transfers/Reversals
7.Posting Keys
01
15
OBA7
Customer Debit
Customer Credit
: AML1
136
Name
: AML2
Name
:23
From no.
:6600001
To no.
:6700000.
Enter
Select interval button once again
No.range
:24
From no.
:6700001
To no.
:6800000
137
: AML1
Enter
For AML1
For AML2
Save
Press enter to save in your request
Define tolerance group for Customer
Path :SPRO-Financial accounting-Account receivable and account payableBusiness truncations-incoming payments-manual incoming payments-Define
tolerances(Customers)
Select new entries button
Company code
:AML
Tolerance group
: Blank
Description
:Tolerance group for AML
Save
Press enter save in your request
:200110
Company code
:AML
: AML
Enter
Change short text and GL account long text to Sundry Debtors
138
:G067
Save
GL account no
:300000
Company code
:AML
:AML
Enter
Select type/description tab
Change the account group to sales/.
Change short text and GL account loge text to sales account
Other fields are common
Select save button or Ctrl+S
Creation of customer master
Path: Accounting- Financial accounting Accounts receivables-Master recordsMaintain Centrally-Create (Tr.Code is XD01)
Account group
Company code
:AML
Enter
Title :
: select Company
Name
Country
: IN for India
:4200001
139
Sort key
Save
:18
:AML
:18
Year
:2008
Form no.
:400001
To no.
:500000
:14
::AML
:14
Year
:2008
From no.
:500001
140
To no.
:600000
:16
:AML
:16
Year
:2008
Form no.
:600001
To no.
:700000
:Todays date
Type
:DR
Company code
:AML
Posting key
Account
Enter
Give the amount
:500000
Business area
: AMLH
141
Text
Posting key
:50
Account
Enter
Account
:*
Business area
:AMLH
Text
:+
2.How To View Customer Account TransactionsPath : Accunting Financial accounting Accounts receivable- Account-Display /
Change line items (Tr.code is FBL5N)
Give the customer account no.
:6600001
Company code
:AML
DZ
142
A
D
K
M
S
Assets
Customers selected
Vendors to select
Materials
GL accounts selected
D
K
M
GL
customer
A
assets
customers to select
vendors selected
materials
S
GL accounts selected
: DZ (customer payment )
Incoming Payment :
Path :Accounting Financial accounting Accounts receivable- Document entryIncoming payments (Tr.Codes is F-28)
Give the document date
: Todays date
Type
: DZ Customer payment
Company code
: AML
Clearing text
: Incoming payment
Business area
:AMLH
Amount
:496000
Text
: Incoming payment
: Select 6600001
:D comes by default (D stands for
customers)
: Select K (Vendors)
143
Company code
:AML
Account
:4200001
:6600001
Company code
:AML
Advance from
Customers
(Current Liabilities)
A
(Advance)
Special GL Indicator
/\
Sundry debtors Advance from customers
(Reconciliation Account)
(Alternative reconciliation
account or special GL
account)
:100502
Company code
:AML
Company code
:AML
:AML
Enter
Reconciliation account
:200110
Special GL account
:100502
145
:Todays date
Type
:DZ
Company code
:AML
Customer account
:6600001
:A
Bank account
Business area
:AMLH
Amount
:12000
Text
Enter
Amount
:*
Business area
:AMLH
Text
:+
:6600001
Company code
:AML
:Todays date
Type
Company code
:AML
Posting key
:01
Account
:6600001
Enter
Amount
:12000
Business area
:AMLH
146
Text
Posting key
:50
Account no.
Enter
Amount enter
:*
Business area
:AMLH
Text
:+
:6600001
Company code
:AML
:Todays date
Type
:DA
Company code
:AML
Customer account
:6600001
Text
:12000
Save
147
:6600001
Company code
:AML
:6600001
Company code
:AML
:12000
:12000
Save
Go and see the customer account transactions FBL5N
Give the customer account no. :6600001
Company code
:AML
Select cleared items radio button
Select normal items check box
Execute
148
BILL DISCOUNTING
Fund based limits
(Money will be given
physically by the bank)
1. Cash credit
Local Sales order
2. Packing credit
Export sales orders
3.Bank overdraft
4.Bill discounting
Bill discounting mechanism
149
No liability to AML
Liability to AML
Contingent liabilities
Liability is uncertain
Year end:
SAP Accounting
Customer A/c Dr
(Sundry debtors)
To Sales
Customer special GL (W) Dr
(Sundry debtors bill of exchange)
To customer a/c with clearing
(Sundry debtors)
Bank current A/c Dr
To Interest A/c
To Bank Bill discounting
Debit
} Net Zero
Credit
Or
Dont plot sundry debtors bill of exchange and bank discounting in balance sheet-It is
required only for notes to accounts.
150
Customer A/c
Normal items
A) 100000
E)100000
C)100000
---------400000
Special GL
B)100000
E)100000
300000
SBI
5000000
3000000
------------2000000
Limit available
Bill discounted as per C
Limit available
Payment by customer as per E
Now limit available
IDBI
2000000
2000000
-----------0
=======
1000000
----------1000000
1000000
----------2000000
======
Creation of 2 GL masters
Sundry debtors (Bill exchange under current assets, loans & advances.
SBI bill discounting
Secured loans
:200111
Company code
:AML
:AML
151
Enter
Change short text to sundry debtors Bill of Exchange
Change GL account long text to sundry debtors (Bill of exchange)
Other fields are common
Select save button or Ctrl+S
GL account no.
:100302
Company code
:AML
:AML
Change short text and GL account long text to SBI bill discounting
Select control data tab
Select open item management check box
Select create /bank /interest tab
Select post automatically only check box
Save
Link between sundry debtors and sundry debtors bill of exchange
Path:SPRO-Financial account-Bank account Business transactions-Bill of
exchange transactions-Bill of Exchange receivable-Post bill of change receivableDefine alternative reconcile Actual for Bills/Exchange receivable (Tr code is
OBYN)
Double click on special GL indicator
:AML
Enter
Reconciliation account
:200110
Special GL account
Save
Save in your request
Link for Bank current account, Sundry debtors Account and bank bill discounting
account
152
:AML
Bank account
:Todays date
Type
:DR
Company code
:AML
:01
Account no.
:6600001
Enter
Amount
:100000
Business area
:AMLH
Payment terms
Text
Posting key
:50
Account
Enter
Ignore the warning message press enter
Amount
:*
Business area
Text
:AMLH
:+
:Todays date
Type
:DZ
Company code
:AML
Posting key
Account no.
:6600001
Special GL indictor
:W
Enter
Amount
:100000
Business area
:AMLH
Text
Due on
Placement usage
:select discounting
Domicile
:SBI
:Todays date
Type
:DA
Company code
:AML
Bank account
154
Business area
:AMLH
Amount
:95000
Text
Posting key
:40
Account no.
Enter
Amount
:500000
Business area
:AMLH
Text
:+
:500003
:AML
GL account
Company code
:AML
Special GL indicator
:W
Usage
:select D (Discounting)
155
Path :Accounting-Financial accounting Accounts receivable-Document entryBill of exchange Reverse contingent liability (F-20)
Give the document date & Posting date
:13.12.2008
Type
:DA
Company code
:AML
GL account
:200111 (Sundry debtors bill of exchange)
Usage
:Select discounting
Due by
:31.12.2008
Customer
:6600001
Select edit line items button
Ignore the all warning message and press enter
Select drop down button for command column
+
++
-
or
+
+
+
or
++
++
-
156
If bill is dishonored:
Contingent liability becomes actual liability base step E reverse contingent liability
additional entry to be passed.
Customer
account
To SBI current account
Dr
(Sundry debtors)
Dunning (Reminder)
If the customer does not make the payment as per terms of payment system will
issue dunning letters.
We are not programmers we use system given dunning letter formats.
Dunning area:
Company code as a whole /Regional wise / location wise
Eg.Big companies
Separate marketing heads
For East
For West
For North
For South
1st Letter
after
20.11.2008
2nd Letter
after
30.11.2008
3rd Letter
after
10.12.2008
4th Letter
after
20.12.2008
Dunning charges: For sending the letter we can collect dunning charges form the
customer.
It can be level based / amount
Based
157
:AML
Area
:Blank
Text
save
Ignore the warning message press enter
Press enter to save in your request
Define dunning procedures:
Path :Up to dunning the path is same Dunning procedures-Define procedures
(Tr code is FBMP)
Select new procedure button
Dunning procedure
:AML
Name
:4
:AML
158
:INR
Enter
Company code
:AML
0001
:0001
159
Form F150_dunn_02
Now select charges button
Give the currency :INR
Enter
Select back arrow
Save
Ignore the warning message press enter
Press enter to save in your request
Assign dunning procedure in customer master:
Path :Accounting-Financial accounting-Accounts receivable Master recordsMaintain centrally-Change (Tr code is XD02)
Give the customer account no.
:660001
Company code
:AML
Enter
Select company code date button
Select correspondence tab
Dunning procedure
:select AML
Save
END USER AREA
Sale invoice posting (F-22)
Give the document date & posting date :10.11.2008
Type
:DR
Company code
:AML
Posting key
:01
Account
:6600001
Enter
Amount
:1111
Business area
:AMLH
Text
Posting key
:50
Account no.
Enter
Amount
:*
Business area
:AMLH
Text
:+
Dunning run
Path: Accounting Financial accounting-Accounts receivable Periodic
processing-Dunning-(Tr code F150)
Run on
:Todays date
Identification
:AML1
:Todays date
Documents posted up to
:Today date
Company code
:AML
Customer
:6700000
Save
Select back arrow
Select schedule button
Select start immediately check box
Output devise
:LP01
161
162
SALES TAX
VAT means valued added tax or LST Local Sales Tax
CST mans Central Sales Tax
Purchase
Input tax
1
Local
purchases
VAT/CST
Purchase
Basic
100
Excise 8% 8
VAT 4%
4.32(B+E)
4.4(CST2%)
--------Bill amount 112.32
======
4
Local
Sales
CST purchase
VAT /L
100
8
2.16(CST2%)
200
20
--------
CST sales
200
20
27.50(VAT12.5%)
--------247.50
=====
110.16
=====
Outside
State sales
--------224.40
======
163
At the time of CST purchase, tax paid on purchases can not be adjusted to add to
inventory.
Excises rates are based on products
Excise rates are given central excise tariff, in central excise tariff we have 8 digits
chapter ID.
52000000 Textiles 8%
Central excise will be covered in the end.
We are testing now without excise duty.
Customization of sales tax
:H Tax
Description
Save
Press enter to save in your request
Select H Tax
Double click control data folder
Select new entries data folder
Select new entries button
Step
Co
C Type
Description From To
10
20
MWVS
Input tax
10
10
30
MWAS
Output tax 10
10
Save
164
Account key
Enter
For country IN assign procedure H tax
Save
Press enter to save in your request
Enter
Give the tax code
:Vo
Enter
Description
Tax type
Enter
Input tax, tax percent rate 0
Keep the cursor on ouput tax, tax percent rate
Select deactivate line (F5) button
Save
Tax code
:V1
Enter
Description
Tax type
Enter
Input tax, tax % rate 4
165
:A0
Enter
Description
Tax type
Enter
Output tax, tax percent rate 0
Keep the cursor our input tax, tax percent rate
Select deactivate line button
Save
Tax code
:A1
Enter
Description
Tax type
Enter
Output tax, tax percent rate 12.5%
Keep the cursor on input tax, tax percent rate
Select deactivate line button
Save
Assign tax codes for non-taxable transactions
Path :Up to tax on sales/purchases the path is same Posting-Assign tax codes
for non-taxable transactions (Tr code is OBCL)
Select position button
Give your company code
:AML
Enter
For AML select input tax V0
Out put tax Vo
Save
Press enter save in your request
Creation of GL master FS00
166
1. VAT receivable
2. VAT payable
Current assets,
Loans & Advances
Current liability
Tr code is FS00
Give the GL account no.
:200155
Company code
:AML
Company code
:AML
Enter
Change short and GL long text to VAT receivable
Select create / Bank /Interest tab
Field status group change to G041 (Tax office clearing accounts)
Save
One more account
Give the GL account no.100505
Company code
:AML
:200155
Company code
:AML
Enter
Select type/Description tab
Change account group to current liability and provisions
Change short text and GL account long text to VAT payable
Save
Give the GL account no.:200120
Company code
:AML
167
300000
Company code
AML
Sales A/c
:select *
MM module:
Purchase order material no.RM1
Purchase order vendor 1234
Purchase order Qty 1 Kg
Purchase order Rate 100
Purchase order tax code V1 (4% input tax)
Goods receipt
Tax procedure:
Base amount
100 (1* 100) inventory Account
Input tax on base amount 4
VST -200155 VAT receivable
(V1-4% )
----Vendor credit
104
===
SD module:
Sales order
Customer no.
9876
Material
FG1
Qty
1Kg
Rate
200
Tax code
A1 (12.5%) output tax
Tax procedure
Base amount
200 sales account
Output tax on base amount 25 MWS -100505 VAT payable
At 12.5%
----Customer debit
225
===
In FI for sales:
Customer account Dr 225
To sales
200
To VAT payable
25
Save
Sales invoice posting Tr code is F-22
Give the document date :Todays date
Company code
:AML
Posting key
Account
:6600001
Enter
Give the amount
:225
169
Posting key
:50
Account no.
Enter
Amount
:*
Tax code
:Select A1
Business area
:AMLH
Text
:+
:AMLH
Text
:+
Save
170
ASSET ACCOUNTING
Bad debits:
1. Creation of GL Master :Provision for bad debts reconciliation A/c No.200112
2. Link between sundry debtors and provision for bad debts :OBXY
E
/\
200110
F-22
F-30
Provision for bad debt
Sundry debtors
F-30
Provision for bad debt
|
| Only for information
|
Depreciation methods;
Straight Line Method depreciation method (SLM)
Written down value depreciation method (WDV)
Depreciation keys
5% SLM Rate
5% WDV Rate
Rate +Method
Transaction types
100 External acquisition
110 In-house production \
210 Retirement with revenue
Asset debit
The debit can be use of External acquisition (Outside purchase) /In house
production/Inter unit transfer/Inter company purchase.
With transaction type we will come to know because of what it is debited.
Posting keys:
70 Asset Debit
75 Asset Credit
Asset accounting is based on 4 rules:
1. Sub asset master is to be created with reference to main asset master.
2. Main asset master is to be created with reference to asset class
3. Account determination is specified in asset class
4. For account determination we assign GL accounts based on the nature of
transaction.
Purchase
200000 P & M
200000 P& M
Account
determinatio
n
Asset class
1.Land
2.Building
Free hold
Lease hold
Factory
Non factory
Machine no.1
15.05.2003
172
Main asset
master
Sub asset
master
Motor
3. Plant &
Machinery
Loss on asset
Sale
Loss due to
scrapping
Depreciation
Dept B
Dept C
4. Furniture &
Fixtures
5. Vehicles
Accumulation
depreciation
6. Capital
work in
progress
Machine no.2
20.11.2008
Furniture &
Fixtures
Heavy ,
Others
General
Expansion 1
Expansion 2
1-0
1-1
1-2
500000
2000000
500000
Save
CUSTOMIZATION
Copy reference Chat of Depreciation /Depreciation Area:
Path :SPRO-Financial accounting-Asset Accounting Organizational structures
Copy reference Chart of Depreciation /Depreciation area (Tr code is EC08)
Double click on copy reference Chart of Depreciation
From the menu select organizational object
173
:AML
Enter
Ignore the message press enter
Select create request button
Short depreciation :Asset customization for AML
Enter
Press enter once again to save in your request
We get a message chart of depreciation ODE copy to AML
Enter
Select back arrow
Double click on specify depreciation of Chart of Depreciation
Select position button
Chart of Depreciation
:AML
Enter
Change the description to Chart of Depreciation for AML
Press enter to save in your request
Select back arrow
Double click copy /delete depreciation areas
Give the Chart of Depreciation :AML
Enter
Select areas 3,10,15,20,31,32,41 &51
From the menu select Edit Delete
Save
Ignore the warning message press enter
Press enter to save in your request
Assign Chart of Depreciation to Company code
174
Path :Up to organization structure the path is same Assign Chart of Depreciation
to company code (Tr code is OAOB)
Select position button
Give the company code
:AML
Enter
For company code AML Chart of Depreciation AML
Save
Press enter to save in your request
1000
1100
2000
2100
2500
3000
175
:Land
:Buildings
:Vehicle
:AML
:01
From number
:100000
Enter
Select interval button once again
No.range
:02
From no.
:100001
To no.
:200000
Enter
Select interval button
No.range
:03
176
From no.
:200001
To no.
:300000
Enter
Select interval button
No.range
:04
From no.
:300001
To no.
:400000
Enter
Select interval button
No.range
:05
From no.
:400001
To no.
:500000
Enter
Select interval button
No.rage
:06
From no.
:500001
To no.
:600000
No.rage
:01
177
:AML1100
Description
:Factory Buildings
Short text
: Factory Buildings
Account determination
:AML2
Number rage
:02
:AML2000
Description
: Dept A
Short text
: Dept A
Account determination
:AML3
Number rage
:03
:AML3000
Description
Short text
Account determination
:AML4
Number rage
:04
178
:AML3100
Description
Short text
Account determination
:AML5
Number rage
:05
:AML4000
Description
Short text
Account determination
:AML6
Number rage
:06
179
When we create an asset master There is a field called last verification date
Asset nos
Last verification date
1
31.03.2008
2
31.03.2007
3
31.03.2008
4
31.03.2008
5
31.03.2007
In the report we give the report date From 01.04.2007 to 31.03.2008 we get the list of
asset verified during the year
1
2
3
4
31.03.2008
31.03.2008
31.03.2008
31.03.2008
Debit to
CWIP
Fright AMT
15/11/2008
Settle from Capital Work In Progress to machine no.10 line item wise
Commissioning charges 22/11/2008
Determine areas in the asset class
Path :SPRO-Financial accounting Asset accounting-Valuation Determine
depreciation areas in the asset class (Tr.Code is OAYZ)
Give the chat of depreciation
:AML
Enter
Select position button
Asset class :AML1000 (Free hold land)
Enter
Select AML1000 (Free hold land)
180
Factory building
Dept A
Furniture & Fixtures
Vehicles & other
Capital work in progress
Deselect deactivation check box for area 01 for land there is no depreciation
In asset master creation-Capitalization date required Land purchase details
registration date
Depreciation key(Rate)
0%
For area 01- Select 2000 Depreciation on asset sub number level
Asset no.
Machine 10 1
Motor
1
-
Sub.no.
0
1
10/08/2005
22/11/2008
Account No.to
copy
200110 Sundry
debtors
181
Parameters to Maintain
-Account group Fixed assets
-200000-20009
-Change the account group Fixed
Assets
-Sort key -018 Asset number
Reconciliation A/c for account type
Asset
2
3.
4.
5.
6.
200005
Buildings
200010
Plant & Machinery
200015
Furniture & Fixtures
200020
Vehicles
200025
Capital work in
progress
100200
Accumulate
depreciation- Building
100205
Accumulated
depreciation Plant &
Machinery
100210
Accumulated
depreciation Furniture
& Fixtures
100215 Accumulated
depreciation Vehicles
300102 Assets sales
9.
10
11.
200000 Land
-Do-
-Do -
-Do-
-Do -
-Do-
-Do -
-Do-Do -
-Do-
Account group-Accumulate
depreciation
-100200-100299
-Sort key -018 Asset number
-Reconciliation A/c for account type
Assets
-Field Status group- 067
Reconciliation accounts
100200
Depreciation
-Buildings
-Do -
-Do-
-Do-
-Do-
-Do-
300100
Exchange gain
12
-Do-
13
-Do-
14
-Do-
182
15
400500 Depreciation
:AML
:AML
:AML10000 Land
:300102
:300103
:400302
Press enter
Select save button
Ignore the warning message press enter
Press enter to save in your request
Double click on account determination folder
Select account determination
:AML11000 Buildings
183
:400303
:300102
:300103
:400302
Save
Ignore the message press enter
Double click on depreciation folder
Accumulated depreciation for ordinary depreciation 100200 accumulated depreciation
buildings
Expense account for ordinary depreciation 400500 Depreciation account
Save
Ignore the message press enter
Double click on account determination folder
Select account determination
:300102
:300103
:400302
:400500
Save
Ignore the message press enter
Double click on account determination folder
Select account determination
184
:400303
:300102
: 300103
:400302
save
Ignore the message press enter
Double click on depreciation folder
Accumulated depreciation account for ordinary depreciation 100210
Expense for ordinary deprecation
:400500
Save
Ignore the message press enter
Double click on account determination folder
Select account determination
:200020
:400303
:300102
:300103
:400302
Save
Ignore the message press enter
Double click on depreciation folder
Accumulate depreciation for ordinary depreciation
:100215
:400500
Save
Ignore the message press enter
Double click on account determination folder
Select account determination
progress
Double click on Balance Sheet accounts folder
Acquisition :Acquisition and production cost
:200025
:400303
185
:300102
:300103
:400302
:AML
:04
Year
:2008
From no.
:700001
To no.
:800000
When we select external check box, we have to give what should be the document
number at the time of posting.
There is an exception for deprecation postings also we have to select external check
box
In normal postings we are posting are document at a time.
186
Depreciation DR
To Acc Dep Buildings
700002
Depreciation DR
To Acc. Dep-Plant & Machinery
700003
Depreciation DR
To Acc Dep Furniture & Fixtures
Depreciation DR
To Acc Dep -Vehicles
700004
AML
:AML
:AML1 Land
188
Save
Select back arrow two times
The same procedure is to the followed for layout AML 2 Buildings
AML 3 Plant & Machinery
AML10 Furniture & Fixtures
AML5 Vehicles
AML6 Capital Work in Progress
Define screen layout for asset deprecation areas:
Same path (Tr code is AO21)
Select screen layout 2000 deprecation on asset sub no.level
Double click on field groups folder
Depreciation keys make it required entry filed
Select main no.check box
Select sub-no.check box
Select copy check box
Save
Deprecation keys creation (Rate+ Methods)
1. Define base methods
2. Define declining balance method
3. Define period control methods
4. Define period control methods
5. Maintain deprecation key
First steps will be assigned in 5th step and 5th step will be assigned in Asset master.
1. Define base methods:
Path :SPRO Financial accounting-Asset accounting-Depreciation Valuation
methods Depreciation key-Calculation methods Define base methods
Base method
:0014 Ordinary :Explicit percentage (after end of life)
A) Ordinary deprecation
B) Explicit percentage creation percentages rate given in Companies Act
Schedule XIV
C) After end of line If the next box value becomes zero no depreciation should be
calculated.
Define declining balance methods
Same path
189
:A
Description
:5% SLM
Validity star
Save
Press enter to save in your request
Double click on levels folder
Select new entries button
Acquisition year
:9999
Year
:999
Periods
:12
Base value
Percentage
:5
Save
190
Acquisition year
:9999
We have given say any year 2008- This rate is applicable for the assets purchased in
the year 2008 Next year also we are purchasing an asset having 5% rate-we have to
create acquisition year once again in the next year.
When we give 9999 purchase can be in the year
2. Years 999
A) 5% SLM rate 20 years (100/5)
B) 5% WDV rate
?
C) 1% SLM rate 100 years (100/1)
D) 1% WDV rate
?
999 max no. of year
In base method once the net book value becomes zero Dot calculate depreciation .
In some countries.
First 5 years 5%
Next 5 years 10%
Next 5 years 15%
3. Periods 12 months
4. Base value 01 Acquisition value in case of SLM
24 Net book value incase of WDV
5. Percent 5 rate of depreciation
6. Reduction 1
Acquisition vale
100000
1% Scrap value
1000
-----99000
Dep 5% only on 99000
7. Remine life
Percentage method
India
191
:006
Description
Acquisition year
Add year
:Select 01
Retirement year
Transfer year
:01
:AML1
Description
192
Phase
Base method
:0014
:001
:006
Multilevel method
:A1
Class
Save
Select back arrow 4 times
Select depreciation key
:AML1
:AML2
Depreciation
Phase
Base method
:0014
:A2
193
Class
Save
Select back arrow four times
Select depreciation key AML2
Select activate button
Save
Select first page control page up button
Select depreciation key
Company code
:AML
Enter
Give the description
:Machine no.1
Capitalized on
:18.04.2008
:AMLH
:Select AML1
Useful life
:15 years
Period
:6 months
194
:200001
Company code
:AML
Enter
Description
:Motor
Capitalized on
:29.11.2008
:15 years
Period
:01
Ordinary depreciation:29.11.2008
Save
Main asset purchase posting:
Path :Accounting-Financial accounting-Fixed asset Posting-Acquisition-External
acquisition -With vendor (Transaction code is F-90)
Give the document date and posting date
:18.04.2008
Type
Company code
:AML
Posting key
Account
:4200001
Enter
Ignore the warning message press enter
Amount
:500000
Business area
:AMLH
Text
Posing key
Account
Transaction type
Enter
1st Rule:
Sub asset master with reference to main asset master
200001-1 with reference to 200001
2nd Rule
Main asset with reference to asset also 200001 with reference to AML2000 Dept A
3rd Rule
Account determination is specified in asset class
AML200000 Plant & Machinery specified in AML2000 Dept A
4th Rule
For account determination we assign accounts based on the nature of transaction
For AML2000-Incase of acquisition-2000010 Plant & Machinery
Amount enter
:*
Text
:+
From the menu select document Simulate and save
Sub asset purchase posting (F-90)
Give the document date
:Todays date
Type
:KR
Company code
:AML
Posting key
:31
Account no.
:4200001
Enter
Amount
:100000
Business area
:AMLH
Text
Posting key
:70
Account
Transaction type
:100
Enter
(Applicable 1st rule)
Amount
:*
196
Text
:+
:AML
Asset no.
:200001
Sub No.
:0
Fiscal year
:2008
Enter
Select Display depreciation calculation button
Select period information button
Select back arrow
Select compression tab
Change the asset to 200001
Sub no.
:1
Enter
Select planned values tab
Change the fiscal year to 2009
Enter
Select display depreciation calculation button
2nd Report
Report to view for all assets for particular period
Path :Accounting-Financial accounting Fixed assets Information system
Reports on asset accounting Asset balances Balance lists Once again asset
balances By business area (Tr code is S_ALR_87011965
Press all selections button (Shift +F7)
Give the company code
:AML
Report date
:31.12.2008
197
Execute
Double click on Dept A
Double click on Machine no.1
Select back arrow 3 times
Change the report date to 30.04.2008
Execute
Double click on Dept A
Depreciation run:
Path :Accounting Financial accounting Fixed assets -period processing
depreciation run Execute (Tr code is AFAB)
Give the company code
:AML
Fiscal year
:2008
Posting period
:1
Save
Note down get a message background job was scheduled for program RA POST 2000
To check whether the job or not from the menu select System Jobs-Job overviewServices select execute button
To view the document posted: (Tr code is FB03)
Select document list button
Give the company code
:AML
Document type
:AF
Execute
Double click on document no.
Use the Tr code is AFAB
Company code
:AML
Fiscal year
:2008
Before Dep run for May 2008 and after Dep run for April 2008 we have commissioned
an asset with back date 200002-0 Machine no.2 25.04.2008
Posted period
2
1. select planned posting run radio button posting as per plan (earlier we have
selected monthly posting)
For 200001-0 from 1st May 2008 to 31st May 2008
For 200002-0 for 25th April 2008 to 31st May 2008
Report run:
Before run for May
Posting period
Select report run
System checks which assets are commissioned in April and not posted depreciation.
200002-0 from 25th April 2008 to 30th April 2008
Once it is completed
Posting period
2
Select planned posting run
200001-0 From 1st May 2008 to 31st May 2008
200002-0 from 1st May 2008 to 31st May 2008
Repeat run is possible only after planned posting run
We have run depreciation up to October 2008 -now we have commissioned an asset
with April date repeat run is possible only for last planned posting run-In this example
only for October.
Restart
199
Rare cases server is down during processing time system gives message restart.
Unplanned posting run:
Posting run not as per plan,
We have run for April
We want to run May to November Dep. At a time.
Posting period
8
Select unplanned posting run
Depreciation will be posted from May to no.at at time.
Asset sales :
200001-0 Machine no.1
Acquisition value
Acquisition depreciation
Net book value 30.04.2008
Asset sales on 01.05.2008
Profit on asset sale
500000
890
--------499110
501000
---------1890
1to check fields status for field status group G052 use the Tr code is OBC4
Select field status variant :AML
Double click on filed status groups folder
Double click on field status group G052
Accounts for fixed assets retirement
Double click on Asset accounting
Asset retirement make it required entry field
Save
Press enter to save in your request
ASSET SALE
Path :Accounting financial Accounting Fixed assets Posting Retirement
Retirement with revenue with customer (F-92)
Give the document date & Posting date :01.05.2008
Type
:DR
Company code
:AML
Posting key
:01
200
Account no.
:6600001
Enter
Ignore the message press enter
Give the amount
:501000
Business area
:AMLH
Text
:Asses sale
Posting key
:50
Account no.
Enter
Amount
:*
Business area
:AMLH
Text
:+
:200001
:0
:210 comes by default
(210 stand for retirement with revenue)
Customer
Account Dep P & M 200001-0
Asset Sale
Plant & Machinery 2000001-0
Profit on asset sale
Customer
P&M
501000
890
501000
500000
1890
501000
501000
20.05.2008
201
01 Customer
501000
70 Acc Dept P & M 1500
2000001-0
Acquisition value
500000
Acc Dep up to 19.05.2008 1500
---------Net book value 19.05.20084985000
40 Asset sale
501000
50 Asset sale
501000
75 Plant & Machinery 500000
Asset sale on 20.05.2008 501000
2000001-0
CONTRA
---------50 Profit on asset sale 2500
profit on asset sale
25000
Depreciation A/c
3014 890 DR
2015
3115 610 DR
(Dep up to 19/05/2008)
ASSET TRANSFER
When we transfer an asset from one unit to another unit with the company code we
have to transfer at cost
HYD BGL
200001-0
Capitalization date 20/04/2008
To transfer asset on 01.05.2008 to BGL
To transfer acquisition value
To transfer accumulated depreciation from the date of receipt (From 01/08) depreciation
will be calculated in Bangalore unit
1st Method
2d Method
Two step procedure
one step procedure
A) Creation of asset master in BGL (AS01)
Creation of asset master and transfer
values
B) Transfer values
Path: Accounting Financial accounting Fixed assets Posting Transfer
Transfer with in company code (ABUMN)
Give your company code :AML
Ente
Give the asset no. 200001 Sub No.0
Document date
:01.05.2008 |
Posting date
:01.05.2008 |
Text
:Asset Transfer
202
:Machine no.1
Asset class
:AML2000 Dept A
:AMLB
:20 years
Period
:5 months
:AML1
Fiscal year
:2008
Enter
1) When we want to transfer no. of assets at a time go for two step procedure
2) When the asset has to be created in the receiving unit as a sub asset goes for
two step procedure.
Asset scrapping
200000-1 Motor in Hyderabad unit 29.11.2008
This cant be sold transferred /used we can scrap the asset
Scrap asset on 01.01.2009
It calculates depreciation up to 31.12.2008
The net book value will be charged to P & L Account
Impairment of assets (AS28)
If the expected relation of the asset is less than net book value and future cash flows
are negative, we have to impair the asset for the difference.
To check motor value as on 31.12.2008 (Tr code is S_ALR_87011965)
203
:AML
:AMLH
:31.12.2008
204
REPORTS:
Step 1.How to create a folder?
Keep the cursor and favorites from the menu select Favorites Insert folder
Give the folder name FI reports
Enter
Step 2. How to attach the report to folder ?
Keep the cursor on FI reports folder from the menu select Favorites Insert
truncation tr code is (S_ALR_87011965)
Double click on asset balances report
Step 3. How to attach the report on desktop?
Go to report Asset balances on right top select generates a short cut button
System description
:ECC6
Enter
Select OK button
Close SAP
Icon desktop
Double click on asset balances Icon
Give the password :oracle (SAP password)
Step 4: How to create variant?
Go to asset balances report
Give the company code
:AML
Report date
:30.11.2008
205
:30.11.2008.
Save
Now close SAP
Double click on asset balances Icon on desktop
Give the password
:oracle
Enter
Select get variant button (Select asset balances S_ALR_87011965)
Execute
Select
:AML
:AML
TRAIL BALANCE
Path: Up to general ledger report the path is same -Account balances
Korea-Trail Balance (Tr code is (S_ALR_87012310)
Country
:Korea
:AML
Execute
Ignore the warning message press enter
Select current layout button
Keep the fields
GL account
GL account long text
206
Closing balances
Enter
To down lead to excel from the menu select list export spread sheet
Enter
List >Export local file
Select spread sheet radio button
Enter
See directory file name :AML.xls
Select generate button
LEDGER:
Path :Accounting Financial accounting General ledger Periodic
processing closing Document Balances audit trail All accounts
-General ledger from the document file (Tr code is S_ALR_87100205)
Give the company code
Execute
:AML
207
:AML
:AML
:AML
Summarization level
:0
Path :Up to vendors column items the path is same List of Down
payments open on key date vendors (S_ALR_87012105)
Give the company code
Execute
:AML
Vendor ledger:
Path :Open and cleared up to vendors: Item the path is same List of
vendor line item (S_ALR_87012103)
Give the company code
Execute
:AML
:AML
:31.03.2011 (Give the any month end date)
209
DATA TAKEOVER
Master uploading
Balance uploading
Master uploading:
GS Master
Vendor masters
Customer masters
Asset masters
Material master
:FS00
:XK01
:XD01
:AS01
:MM01
Batch data
Communication (BDC)
Com
pany
code
Acco
unt
Grou
p
10000
1
AML
SCPL
P&
L
Stat
eme
nt
A/c
Balan
ce
Sheet
A/c
Short
Text
Long
Text
Acc
ount
curr
ency
PREF
Share
cap.
PREF
Share
Cap.
INR
210
Only
Balanc
e in
local
curren
cy
X
Line
item
displ
ay
So
rt
ke
y
Field
statu
s
group
00
1
G001
20012
5
AML
CAST
30000
5
40010
1
AML
SALE
AML
PRSN X
Invento
ry
Stores
Sales
trading
Wages
account
Inventory
Stores
INR
00
1
G001
Sales
Trading
Wages
account
INR
G001
INR
00
1
00
1
File name
:AML Text
Data type
length
:AML
Enter
211
G001
:C
Length
:10
:C
Length
:4
:C
Length
:4
:C
Length
:1
Copy component XBILK that is I Balance Sheet A/c in excel component column
Data type
:C
Length
:1
:C
Length
:20
:C
Length
:50
212
:C
Length
:5
Copy XSALH that is only balance in local currency in excel component column
Data type
:C
Length
:1
component column
Data type
:C
Length
:1
Sort key: copy component ZUAWA that is sort key in excel component column
Data type
:C
Length
:3
Copy component FSTAG that is field status group in excel component
Data type
:C
Length
:4
Save the file an ex file, file AML
Up loading of master in SAP (Tr code is LSMW)
Note: LSMW used for create No. of GL accounts at a time.
Ignore the message press enter
Project
:AML
Subproject
:FI
Object
:GLMaster
:AML Project
Enter
Sub project description FI Area
213
Enter
Object name
Enter
Select continue button (F8)
Select double click Display click change button (Shift +F7)
Select execute button
Select batch in put recording radio button
From the menu select Goto recording Overview
Select create recording button (Ctrl +F1)
Give the recording name
:AMLGL
Description
Enter
FS00
Give the GL Account
Company code
:100305
:AML
:001
Posting date
Save
Keep the cursor on FS00
Select default all button
Save
Select back arrow two times
214
:AMLGL
:AMLSTR
Description
:AML GL Structure
215
Execute
From the menu select Extras-Auto field mapping
Press enter
Go on select accept proposal button (Press Accept proposal button many times)
Till we get the message
Auto field mapping completed
Enter and save
Select back arrow
Skip maintain fixed values, transactions user defined routines
Select specify files radio button
Execute
Keep the cursor on the PC (Fronted)
Select add entry button
Select file
:AML text
Name
216
Execute
Execute once again
We get a message /batch input folder
With 4 transactions created
Ignore the message press enter
Execute
Select session name GL master
Select process button
Select display errors only button
Select process button
We get a message processing of batch input session completed
Select exit batch input button
To view accounts created (Tr code is FS00)
Selected drop down button for GL A/c No.
Company code
:AML
Enter
(Note: check it uploaded GL Accounts 100001, 200125,300005,400101)
217
BALANCES UP LOADING
Company going live in SAP from 1st December 2008 unloads take balances as
on 30th November 2008 and enter in SAP P & L Account balances as well as
Balance Sheet Account balances.
Company going live in SAP from 1st April 2008 on wards, - Take Balance Sheet
account balances as on 31.03.2008 in SAP dont enter all the transactions
Reasons:
1. In normal accounting all vendors, Customers, Assets are part of General
Ledger where as in SAP we have sub ledger concept.
2. In normal accounting for vendors/ customers Purchases /Sales
transactions and advances will be entered in one account where as in SAP
we have normal items and special GL Item.
3. In normal accounting for Fixed Assets- We have account wise acquisition
value and accumulated depreciation where as in SAP for Fixed Assets, we
have each sub asset wise acquisition value and accumulated depreciation.
4. In normal accounting depreciation in a provisional figure where as in SAP it is
actually calculated figure.
5. In normal accounting raw material consumption is a derived figure.
218
219
500000
200000
100000
150000
Credit
500000
100000
300000
400000
RM Consumption
1.
2.
3.
4.
5.
350000
--------1300000
=======
---------1300000.
=======
GL clearing A/c
Vendor clearing A/c
Customer clearing A/c
Asset clearing A/c
Stock taking A/c
500000
100000
300000
400000
Prepare a statement showing each vendor wise bill wise open item and
advances which showed match with trail balance .
Party A
Bill no.1
400000 Cr
Bill no.2
50000 Cr
Bill no.3
30000 Cr
Advance
20000Dr
100000 Cr
advances to vendor
400000
}
Sundry creditors
500000
}
45000
30000 Sundry creditors
4 (A) Prepare a statement showing each customer wise bill wise open items and
advances which should match with trail balances
220
Bill no.1
Bill No.2
Advance
Party X
50000 Dr
1800000 Dr
30000 Cr 200000 Cr
300000
200000
221
Qty
2000
7000
2500
Rate
20
5
10
Amount
40000
35000
25000
--------100000
======
20
5
222
RM3
10
Qty
2000 Kgs
7000 Kgs
25000 Kgs
223
:AML
:AML
:AML
:2009
Company code
:AML
:2009
225
:2008
:2009
|
|
Mandatory
Optional
Path :Up to document the path is same Posting periods Open and close
posting periods
Select position button
Posting period variant
:AML
Enter
For AML
From period 1 is 1 (April )
Year
To period
:2009
:1
Year
:2009
From period
:2
Period
:12
Year
:2008
To period
March to March
:12
226
Year
:2008
:28.03.2009
Type
:SA
Company code
:AML
Posting key
:40
Account no.
Enter
Change the period to 13
Enter
Ignore the warning message press enter
Amount
:500000
Business area
:AMLH
227
Text
:Salaries provision
Posting key
:50
Account no.
Enter
Amount
:*
Business area
:AMLH
Text
:+
228
BANK RECONCILIATION
Check Deposit
|
-------------------|
|
Manual Electronic
Bank statement
|
-----------------|
|
Manual
Electronic
If we have 100 Bank current accounts instead of assigning accounts 100 times we
assign only one time using masking.
1. Main bank account
+++++++++0
2. check issue account
+++++++++1
3. check deposit a/c
+++++++++2
4.clearing account
+++++++++3
Always main bank account balance and bank statement balance will be same.
Flow:
Sales:
229
100000
100000
230
A) If the check debit is not there open items in bank check is issue A/c check
issued but not presented.
B) If the check issue debit is there
A) Bank key
B) Bank account
C) Transaction type
D) Check number
E) Amount and save
IDBI check issue Dr with clearing 200000
To IDBI Bank a/c
200000
Bank charges direct debits
8. Enter manual bank statement
A) Bank Key
B) Bank account
C) Transaction type
D) Amount and save
Bank charges
Dr
To IDBI main bank a/c
IDBI main bank A/c
3
5000
5000
10000 7 B) 20000
8) 500
7 B) 20000
8)
3 B) 100000 Cr
500
DR
20000
Company code
:AML
:AML
Enter
Change short text and GL Account long text to IDBI main bank
231
Save
GL A/c No.
:200131
Company code
:AML
:AML
Enter
Change short text and GL A/c long text to IDBI check issue
Select control data tabs
Select open item management check box
Save
GL A/c No.
:200132
Company code
:AML
:200131
Company code
:AML
Enter
Select type/description tab
Change short text and GL A/c long text to IDBI check deposit
Save
GL A/c No.
:400304
Company code
:AML
Company code
:AML
Enter
Change GL A/c short text and GL A/c long text to Bank charges
Save
Define House Bank (FI12)
Give the company code
:AML
232
Enter
Select new entries button
House bank
:IDBI
Bank country
:IN
Bank key
:AMLIDBI1
Save
Give the name IDBI bank limited
Street
City
:Hyderabad
Bank branch
:Main branch
Enter
Press enter to save in your request
Double click on bank accounts folder
Select new entries button
Account ID
:IDBI1
Description
:AMLIDBI1234
Currency
:INR
GL A/c No.
Save
3. Creation of Check lots (Tr code is FCHI)
Give the paying company code
:AML
House bank
:IDBI
Account ID
:IDBI1
:1
Check no.
:100001
To no.
:100100
233
Short information
:IDBI bank
Purchase date
:Todays date
:AML
Enter
Select new entries button
Accounts symbol
:AMLA
Text
:Main Bank
Accounts symbol
:AMLB
Text
:check issue
Accounts symbol
:AMLC
Text
:Check deposit
Accounts symbol
:AMLD
Text
:Bank charges
save
press enter to save in your request
double click on assign accounts to account symbol folder
select new entries button
accounts symbol
:AMLA
Account symbol
Currency
GL A/c
AMLA
INR
+++++++++0 (9 times plus)
AMLB
INR
+++++++++1 (9 times plus)
AMLC
INR
+++++++++2 (9 times plus)
AMLD
INR
400304 Bank Charges A/c
Save
Double click create keys for posting rules folder
Select new entries button
Posing rule
AML1
Text
Check receipt Clear customer
234
AML2
AML3
AML4
Save
DZ
Posting rule
Posting area
Debit posting key
Account symbol
Document type
Posting type
:AML1
:select 2 sub ledger accounting
:40
:AMLC (check deposit)
:DZ
:select 8 sub ledger a/c
Notes:
AML2
235
Bank charges
Dr
To IDBI Main bank A/c
Doc type :SA
Posting area
Debit posting key
Account symbol
Credit posting key
Account symbol
Document type
Posting type
Save
GL
GL
GL
:AML1
+/-
:+
Posting rule
:AML1
Text
Transaction
:AML1
+/-
Posting rule
:AML1
Text
236
Offset
3
20
37
52
Length
16
4
10
Save
Select create request button
short description
:Work Bench request for AML
Enter
press enter to save in your request
kept the customer on AML1
select activate button
create and assign business truncation for manual bank statement
path :up to business truncation the path is same Payment transactions manual
bank statement Create and assign business transactions
select new entries button
Transaction
+/-
Posting rule
AML2
AML2
+
-
AML2
AML2
AML3
AML3
237
Interpretation Text
algorithm
Check deposit
Check deposit
clearing in
bank reversal
011 (Outgoing Check issue
AML3
AML3
AML4
AML4
AML4
AML4
check :Check
no. different
from payment
doc.no.
11
Save
Press enter to save in your request
011- Check no. different from payment doc.no. purchases
1.
200000
200000
F-53
200000
200000
FCH5
238
clearing in
Bank
Check issue
clearing in
bank
(Reversal)
Bank charges
direct debit by
bank
Bank charges
direct debit by
bank
(reversal)
:AML2
Name
Enter
From the possible fields column double click on reference doc .number (selection)
Enter
4the column (20+16) :36
From the possible field column double click on bank reference
Enter
From the possible fields column double click on business area
Enter (53+13+4):67
Save
Press enter to save in your work bench request
Keep the cursor on AML2 :select activate button
To make text field optional field for field status groups G001 and G005 (Tr code is
OBC4)
Select field status variant :AML
Double click on field status group folder
Double click on G001
Double click on general data
Text make it optional entry field
Save
Press enter to save in your request
Double click on G005
Double click on General data
Text make it optional entry field
Save
SALES
239
:Todays date
Type
:DR
Company code
:AML
Posting key
:01
:2345
Account
:6600001
Enter
Amount
:100000
Business area
:AMLH
Text
Posting key
:50
Account no.
Enter
Amount
:*
Business area
:AMLH
Text
:+
:select AML1
Enter
Bank key
:AMLIDBI1
Bank account
Currency
Group
Transaction
;AMLIDBI1234
:INR
:1 (paying slip no.)
:select AML1 (check receipt clear customer )
240
Posting date
:Todays date
Value date
:Todays date
Currency
:INR
Enter
Amount
:100000
Reference no.
Business area
:AMLH
Customer no.
:6600001
:select AML2
Enter
241
Bank key
:AMLIDBI1
Bank account
Currency
:AMLIDBI1234
:INR
:1
Statement date
:Todays date
Opening balance
:0
Closing balance
:100000
Posting date
:Todays date
Enter
Ignore the warning message press enter
Transaction
Value date
:Todays date
Amount
:100000
:AMLH
:IDBI IDBI1
:200132
Company code
:AML
242
Purchases
:Todays date
Type
:KR
Company code
:AML
Posting key
:31
Account no.
:4200001
Enter
Give the amount
:20000
Business area
:AMLH
Text
Posting key
:40
Account no.
:200120 Inventory RM
Enter
Amount
:*
Business area
Text
:AMLH
:+
:Todays date
Type
:KZ
Company code
:AML
Clearing text
:Outgoing payment
Business area
:AMLH
Amount
:20000
243
Text
:Outgoing payment
:todays date
Enter
Transaction
Value date
:todays date
Amount
Bank reference
Business area
:AMLH
Enter
Select save button , save once again
From the menu select System Service Batch input Sessions
Select session name
:IDBI-IDBI
244
:79500
Posting date
:Todays date
Enter
Transaction
Value date
:Todays date
Amount
:500-
Business area
:AMLH
CASH JOURNAL
1) To view daily cash and ban opening balances, Receipts , Payments and closing
balance
2) GL Cash account accepts negative cash balance Cash Journal will not accept
negative cash balance
3) For petty cash purpose
1. Creation of GL master Petty cash account Current assets-Loans &
Advances (FS00)
Give the GL A/c No.
:200101
Company code
:AML
:200100
Company code
:AML
Enter
Change short text and GL a/c long text to Petty Cash A/c
Select create /bank /interest tab
Select post automatically only check box
Save
Define number rage intervals for cash journal documents
246
Path :SPRO-Financial accounting bank accounting Business transactionsCash journal Define number range intervals for Cash journal Documents
(FBCJC1)
Give the company code
:AML
:01
From no.
:500001
To no.
:600000
:AML
:0001
GL A/c No.
:200101
Currency
:INR
:SA
:KZ
:DZ
Save
Press enter to save in your request
Create ,Change delete business truncations (FBCJC2)
Same path
247
:AML
:select R Revenue
G/L A/c
:300000
:Revenue
:AML
:select E Expenses
GL A/c No.
:AML
Correspondence
Save
Press enter to save in your request
Posting to Cash journal
Path :Accounting Financial accounting General ledger Posting Cash journal
posting (FBCJ)
From the menu select Extras Change Cash journal
Give your company code
:AML
Cash journal
:0001
Enter
248
:select Revenue
Amount
:5000
Business area
:AMLH
G/L A/c
Text
:Cash sales
Save
Select post button
Select print cash journal button
Ignore the message press enter
249
A) Education cess
B) Higher and Secondary Education
cess
C) Return Contractors annual Return
form 26C
D) Changed to annual return Form 26
E) Changed to quarterly return Form
26Q
F) ETDS
TDS on contractors/Professional
charges /Rent/Interest other than
salaries
Individual
10% on 2% contract value in the
whole year exceed 10 Lakhs other
wise NIL
3% on Basic +Surcharge
(Note :contract value in the whole
year exceeds 1 core other wise NIL)
250
9. TDS deducted should be deposited within 7 days from the month end incase of
year end credits TDS to deposit within 2 months from the year end.
If 7th day comes on public holiday choice to make the payment day before or
after.
10. Issue TDS certificate in form 16A to the contractor It can be a monthly certificate
or consolidated certificate for the whole year.
11. File quarterly return in form 26Q earlier annual return Form 26
12. Permanent Account Number (PAN) will be allotted at company code level where
as Tax Deduction at Source (TDS No./TAN can be obtained at company code
level/Business area level/Business places level.
Maintain calendar
Path :SPRO-SAP Net weaver General settings Maintain calendar
Select public holidays radio button
Select change button
Select create button
Select with fixed date radio button
Select create button
Day
:1
Month
:May day
:May day
Enter
Ignore the message select Yes button
Ignore the message press enter
Select back arrow
Select holiday calendar radio button
Select change button
Select create button
Calendar ID
:A1
:A2
Description
Holiday calendar ID
:A1
:IN
:IN
Description
:India
252
:AML
Section code
:AMLF
Name
Save
Give the name
:AML
Section code
:AMLF
Factory calendar ID
:A2
Rule
Save
Press enter to save in your request
:J_1BBRANCV
:AML
Enter
Select new entries button
253
Business place
:AMLF
Description
Save
Give the name
:V_seccode
:AML
Enter
For section code
:AMLF
Business place
:AMF
Save
Press enter to save in your request
Define withholding tax type for Invoice posing:
Path: Up to Extended with holding tax the path is same Calculation With
holding tax type Define with holding tax type for invoice posing
Give the country key
:IN
Enter
Select new entries button
With holding tax type
:D1
Description
254
:IN
Enter
Select new entries button
With holding tax type
:DA
Description
:IN
Enter
Select new entries button
With holding tax type
:D1
:D1
Description
:section 194 C
:100
:2.266%
Posing indicator
Save
Press enter to save in your request
Select back arrow
Select with holding tax type
:D1
:from D1 to DA
Description
Enter
256
:D1
Recipient type
:CO
Text
:company
One more
With holding tax type
:DA
Recipient type
:CO
Text
:Company
Save
Press enter to save in your request
:IN
:194C
:CO
:777
:AML
:D1
Recipient type
:CO
:31.03.2009
257
Save
Press enter to save in your request
Select back arrow
Select company code AML with tax type D1
Select copy as button
Change the With holding tax type to DA
Enter & Save
Activate extended withholding tax :
Same path
Select position button
Give the company code
:AML
Enter
For company code AML select extended with holding tax check box
Save
Ignore the warning message press enter
Press enter to save in your request
Combined with holding tax code
Path : up to Extend with holding tax the path is same Calculation India
surcharges Maintain surcharge rates (Surcharges combined with basic
withholding tax codes)
Select new entries button
Company code
:AML
:D1
Recipient type
:CO
Surcharge rate
:10
Company code
:AML
:DA
Recipient type
:CO
Surcharge
:10
Save
Press enter to save in your request
258
:400200
Company code
:AML
Company code
:AML
Enter
Change the A/c group to manufacturing expenses
Change short text and GL A/c long text to Conversion changes
Save
One more
Give the GL Account no.
:100510
Company code
:AML
:AML
Enter
Change short text and GL account long text to TDS on Contractors
Save
Assignment of accounts for Automatic postings:
Path :Up to Extended with holding tax the path is same Posting Accounts for
withholding tax Define accounts for withholding tax to paid over
Give the Chart of Accounts :AML
Enter
Select with holding tax code check box
259
:D1
:D1
Account
:100510
:DA
:DA
Account
:100510
Save
Press enter to save in your request
CO
OT
CO
CO
TO
1000 (Company)
2000 (Individual)
3000
4000
5000
Company (CO)
CO
CO
CO
1000
3000
4000
260
:AML
:SA
Save
Press enter to save in your request
Maintain number groups:
Same path
Select new entries button
Company code
:AML
Section code
:AMLF
:194C
Number group
:08
Save
Press enter to save in your request
Assign number ranges to Number groups: ( Tr code is J1INO)
Same path
Select new entries button
Internal number range group :08
Internal challan
:08
Save
Maintain number ranges:(Tr code is J1INUMBER)
Same path
261
:AML
Enter
Select interval button
Year
:2008
From no.
:1
To number
:100000
:J_1IEWTNUMGR
:AML
Business place
:AMLF
Number group
:08
Save
Assign remittance challan number group to section code :(SM30)
Table /view
:J_1IEWTNUMGR_1
:AML
Selection code
:AMLF
Official withholding
262
Number group
:08
Save
Press enter to save in your request
Maintain number groups and SAP script forms
Path :Up to Extend with holding tax the path is same Postings India
Withholding tax certificates for Vendors and Customers Maintain number
groups as SAP script forms
Select new entries button
Company code
:AML
Section code
:AMLF
:194C
Form
:J_11EWT_CERT
No group
:09
Save
Press enter to save in your request
Assign number ranges to number groups
Same path
Select new entries button
Number group
:09
Internal number range
:09
Save
Press enter to save in your request
Maintain number ranges
Sam path
Select maintain groups button
Select group without text having 09 check box
From the menu select interval maintain
Company code
:AML
Enter
Select interval button
263
Year
:2008
From number
:100001
To number
:200000
:4200001
Company code
:AML
:D1
:D1
:CO
:DA
:DA
:CO
:AP4C12345C
264
Document type
:Todays date
Type
:KR
Company code
:AML
Posting key
:31
Account no.
:4200001
Enter
Give the amount
:100000
Business area
:AMLH
:select AMLF
Enter
Text
Posting key
:40
Account
Enter
Conversion charges
Option 1
If the bill value is less
than 20000 and whole
year contract value is
less than 50000
No TDS
Remove D1 and DA
Option 2
If the value consists of
material 30000 and
conversion charges
70000
A) For D1 with holding
tax base amount enter
70000 TDS will be
deducted on 70000
B) Remove DA
265
Option 3
If the bill amount is only
for conversion charges
A) Remove DA
Note : If you get a error message once check it Activate extended withholding tax /
Document splitting
Create remittance challan
Path :Accounting Financial accounting Accounts payable With holding tax
India Extended with holding tax Remittance of withholding tax-Create
remittance challan (Tr code is J1INCHLN)
Company code
:AML
Fiscal year
:2008
:AMLF
Posting date
:01.01.2009 to 31.01.2009
Section
:194 C
Recipient type
:CO
Document date
:07.02.2009
Posting date
:07.02.2009
Bank account
:200105 SBI CA
Execute (F8)
Enter
Business area
:AMLH
Text
Double click on all open items (by default one rupee can not see in SAP zero)
Select document overview button
Double click on the line item
SBI current A/c with one rupee
Amount
:*
Save
Select clearing document button
Select back arrow
Enter Bank challan
Path: Same path ( Tr code is J1INBANK)
266
:AML
Fiscal year
:2008
(Once we select challan clearing number, Internal challan number and internal challan
date will be update automatically)
Base challan no .
:789
:07.02.2009
Bank key
:select SBI
Execute
Print TDS Certificate
Path :Up to extend with holding tax the path is same Certificates Print
(J1INCERT)
Company code
;AML
Fiscal year
:2008
:AMLF
Section
:194C
Posting dates
:01.04.2008 to 31.03.2009
:01.05.2008 to 30.04.2009
Certificate date
:30.04.2009
Signatory
:Mr X
Designation
:Manager
Place of printing
:Hyderabad
Execute
Select print button
Output device
:LP01
268