Introduction:

The term library with use of automatic data

processing machines to perform routine library activities. It

Libraries are composed of wide selection of nonfiction (fact-based)books as well as fiction (novels and
stories). Library is a collection of literary documents records kept
or reference or borrowing. To determine whether or not a library has the
book you need, you have to consult the card catalog. It is also collection
of materials containing information ideas, and works of
imagination organized and staff by people trained to make
them available.

implies a high degree of mechanization of various routine

and repetitive tasks and operations and processes are left to
be performed by human beings. The study stresses library
automation as the application of computers and utilization of
computer based products and services in the performance
of different

operations and functions

or in

the provision

of various services and output products. In addition to

computer advancement, telecommunication and audio-visual
technologies gives away to new possibilities in information
processing.

Different groups of people use libraries. Teachers and students,

youngsters and the elderly, police and plumbers and
politicians. Each group, each person has different library needs.

Local

Because no one library can handle all needs, there are different kinds of
libraries share materials with each other.

The views that most libraries are forced to work

with fewer staff because of the having a more improved and
modernized system for their library. According also to the

No library, no matter how large, has every book or the answer

study, the library administration need to emphasize to their

to every question. So libraries, through borrowing and lending

staff that the organization has a vested interest in providing

arrangements, share with each other as well as the people who use

them with the tools and training they need to assist the

them. Should the book or magazine be needed where it is, a

organization in the new information marketplace. These may

photographic copy or photocopy can be made of the pages

include search engines, circulation systems, and the online

wanted.

public access catalog.

To provide an accurate and consistent output as well as

A survey on the computer application in 223

systematic accessing of data involved in borrowing, returning and inventory

libraries in Metro Manila. The study revealed that they

process a client- server library system was needed. The community talks

prioritize the three library functions to be computerized as

many physical forms, ranging from large purpose built buildings

cataloging, indexing, and circulation. However, the plans for

and in this community there may be libraries fulfilling different purpose

automation for the libraries cannot be implemented due to

and serving different client groups or groups it serve. (John F. Anderson,

financial incapability of the libraries, and the lack of funds

2003)

from the government. Despite of this drawback, the libraries

are not turning their backs unto the automation of their
Foreign

libraries.

Library System Users

searching for a book that is not available in the library in

such situations people get annoyed or depressed.

Administrator
An administrator is a user account that lets you

Automated Library System

make changes that will affect other users. Administrators can

The relationship between the library and computer is constantly

change security settings, install software and hardware, and

changing that the use of computer contributes to the way man learns and

access all files on the computer. Administrators can also

communicates. It easy in this world to strive for changes and since library is

make changes to other user accounts.

no different from any firm and institution, considering the use of computer to
perform a given task will be efficient. Librarians have the responsibility not

Standard User

only to know about the ways in which libraries will be managed using

A standard user account lets a person use most of

techniques of computerized, but also to be aware of the changes that

the capabilities of the computer/system, but permission from

computerized can bring to the library services in the near future. The fast

an administrator is required if you want to make changes

phased of technology attributed a lot to the improvement of the library

that affect other users.

system. Technology enabled software developers to computerize the library

system. The automated library system helped the academe greatly. Library,

Guest

transactions and queries can be created in a single click.

A guest account is an account for users who don't

have a permanent account on your computer or domain. It

Library Collections

allows people to use your computer/system without having

Reserve Collection (Local and Foreign)

access to the personal files.

The Reserve Collection consists of textbooks and

Library Systems

other references recommended by faculty members as

Manual

required readings for the courses. Some materials are

Many people involved in the process of managing

placed on reserve based on the frequency with which they

the

are requested by the library clients. Latest editions of

books & students (borrowers), check the books manually,

journalism and communication books, including related

keep records on issued books etc. all these things have to

disciplines will be found in this section.

the library such a way that to keep recordsregarding

be carried out manually and if the library is large in content

handling is also a problem. On the other hand keeping large
amount of maintenance workers may cost a lot & it will not
be efficient for a library. Manual record keeping is also not a
reliable method as people tend to forget things.
in manual system borrower cant find a book exactly at once
as they are not ordered well. Sometimes user might be

General Collection

General Collection This section is also called Circulation

Books. Shelved in this section are the foreign books which
are placed on open shelves. They constitute the bulk of the
Library's book collection.

Filipiniana

Publications Collection

This collection consists of materials written by and about

These materials are shelved in the Filipiniana section. Many

Filipinos, by foreigners and published in the Philippines,

of these titles have been disseminated to communication

foreign books which include articles written by Filipinos, or

students and used as references for their courses.

published materials which are about the Philippines.

Data File
Reference Collection
These are the softcopies of books, powerpoint, msword etc.
The Reference Collection consists of general materials such
Studies Collection

as encyclopedias, handbooks, dictionaries, directories,

yearbooks, indexes, bibliographies, and others which fall
under the same category.

These studies are a collection of projects done by the School

project staff and professors.

Periodicals Collection
Conclusion
These materials consist of mass communication journals,
serials, newsletters, local and foreign.

T he

new

real ities

of

Digital

librar y

informa tion require tha t acce ss is provided in a

wide l y distribu ted manner, and it is up to the use r

Vertical Files Collection

to lo cate what i s needed . Those wh o use the

di gi t al libra r y regula rl y nd wha t the y wan t by

These collections include mass communication materials,

general information files, local and foreign conference
papers dealing in communication, journalism and distance
learning education.

emplo yin g search term s to see k out all elec- tronic

docu ments that con tain cer tain combina tion of
word s, names or even acron yms. T h e a b i l i t y t o
call up all relevant information at the click
o f a m o u s e i s a r e s e a r c h e r s dream.

Audio Visual Materials Collection

The collection consists of sound recordings like Ampex, Umatic, Cassette Tapes, Video Recordings like VHS, BETA
and CD-ROMS.