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Legalisation Application Form

Form must be printed in the landscape format, completed in block capitals and sent to us with your document(s).
You must refer to the Documents We Can Legalise section on the website for guidance before sending your application.
All parts of the form must be completed or your application will be delayed or rejected

1. Surname:

5. Online payment

2. First name:

All fields below must be completed in full):

3. Business name (if applicable):


10 digit Payment Number:

4. Return name and address:

Date of payment:

_ _ _ _ _ _ _ _ _ _

_ _ /_ _ /_ _ _ _ (DD/MM/YEAR)

Cardholder name as it appears on card:

Post code:
Remember: You must pay for your documents to be returned to you
OR include a pre-paid, self- addressed, envelope.

Country:
Tel (with international access
code):
E-mail address:
6. Type of customer (circle as
appropriate):

Business

Personal

7. Payment total:

Signature:

Office Use Only: Date Rcvd:

Postal Method:

PAY ID:

Officers initials:

Date Dspd:

8. Please state the address where you would like your document(s)
returned in the event that we are unable to successfully complete
your application.

9. Country (overseas) where document is to be used:


Number of documents
Country: ........................................................

10. Return name and address:

Country: ........................................................
Country: ........................................................
Country: ........................................................

Post code:
Country:

Country: ........................................................
Country: ........................................................

Tel (with international access


code):
Total number of documents to be legalised:

______

E-mail address:
Please be aware that the Legalisation Office may need to share information, data or facts contained within your document(s) with the relevant
authority/individuals for legal purposes or for the purposes of authentication and verification. By submitting this application you have given us the authority
and consent to do so.

Special instructions/additional information

We are continually looking at ways to improve our customer service. In order to help us achieve this, we will be asking our customers to complete a short
survey which will be sent to the e-mail address supplied with the application. If you do not wish to take part in this survey please tick this box:

Legalisation Application Form


Supplementary notes and troubleshooting section (please do not send this page with your application)
Legalisation is the confirmation of the signature or seal of a UK public official on a UK public document. It conforms to the Hague Convention (1961).
does not confirm the content of a document.

It

Before a document is legalised, a check is made to ensure the public official has the authority to sign the document. We also carry out a visual match of the
officials original signature against that held on our database. If we hold the signature of the official, and you have completed the application form and paid
correctly, we aim to legalise and despatch your documents to you within 2 working days. This does not include postage/courier time.
Sometimes we have no record of the signature of the official who has signed your document. We then need to obtain a specimen of the officials signature
before we can legalise your document. As we are reliant on the officials response, this can take up to 20 working days. But we will notify you by email
should this be the case.
For further information on the Legalisation service please visit www.gov.uk/get-document-legalised or call our telephone enquiry service on 03700 00 22 44.
Common issues

Answers

Application has not been returned by the end of the next Applications may be delayed when a signature needs to be verified.
working day
Applications may be delayed when not enough payment has been made.
Applications will not be returned unless you have paid appropriate return postage.
Applications may not have been received by the Legalisation Office. If your application was sent
using a recorded service, please check with Royal Mail that it has been delivered.
Application submitted without paying the legalisation
fee and/or return postage fee.

You will receive an email from the Legalisation Office asking you to pay.

Problems with Education documents

Please note the education documents must be certified, signed and dated by a practising UK
Solicitor / Public Notary before submission for legalisation.

Disclosure Scotland documents

Please only send original Disclosure Scotland documents.

Photocopies of General Registry Office documents eg


birth certificates

Please only send original or certified copies produced by the General Registry Office.