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Project Management

ORGA IZATIO STRUCTURE

EXZA P

CEUTICALS LI MITED
BANGLADESH
Version 1.0

A priL 201 5

Exzatech Solutions Limited

Page 1 of 39

Project Number: SAP-2015-001

Project Management
Customer

: Exza Pharmaceuticals Limited

Project

: SAP Implementation ECC 6.0

Document details:
Name

Version No.

Description

Exza
Pharmaceuticals
Limited

1.0

Organization Structure in SAP ECC


6.0 Document for Exza
Pharmaceuticals Limited , Bangladesh

NAME
Prepared by :
(Project Manager- Exza)
Checked and Approved by
: (Asst Manager Finance )
Checked and Approved by
: (Asst Manager Finance)
Checked and Approved by
: (Assistant Manager,
Production)
Checked and Approved by :
( Manager Sales )
Checked and Approved by :
(Manager Distribution )
Checked and Approved by
: (Sr. Manager, Validation
)
Checked and Approved by
: (Sr. Manager, PD )
Checked and Approved by
: (Sr. Manager, QM )
Checked and Approved by
: (Sr. Manager, SCM)
Checked and Approved by
: (Sr. Manager, Finance
and Accounts)
Approved By
(Project Manager- Exza )
Authorized By
(Director Technical Operations
and Project Sponsor Exza)

SIGNATURE

DATE

Project Management

Contents
1 FINANCIAL ACCOUNTING ................................................................................................ 5
1.1 Company
1.2 Company Code
1.3 Profit Centre Group Accounting
1.4 Credit Controlling Area
1.5 Fiscal Year
1.6 Posting Period Variant
1.7 Chart of Accounts
1.8 Chart of Depreciation and Depreciation Areas

5
5
6
6
7
8
8
9

2.CONTROLLING ................................................................................................................ 10
2.1 Controlling Area
2.2. Profit Center Accounting
2.3 Cost Center Accounting
2.4 Pictorial Depiction of FICO Organization Structure

10
11
12
13

3. MATERIALS MANAGEMENT...................................................................................................................................... 14
3.1 Manufacturing Plants
3.2 Head Office Plants
3.3 Loan Licensee Plants
3.4 Depots Plants
3.5 Storage Locations
3.6 Purchase Organizations
3.7 Purchase Groups
3.8 Pictorial Depiction of MM Organization Structure

14
14
14
15
18
30
30
31

4.SALES & DISTRIBUTION ............................................................................................................................................ 32


4.1 Sales Organisation
4.2 Distribution Channels
4.3 Division
4.4 Sales Area
4.5 Shipping Point
4.6. Sales Office
4.7. Sales Groups
4.8 Pictorial Depiction of SD Organization Structure

5. ADDITIONAL INFORMATION

32
32
33
33
34
35
36
37

38

Project Management

ORGANIZATION STRUCT URE


PICTORIAL DIAGRAM OF TEMPLETE OF ORGANIZATION STRUCTURE

Client
Controlling
Area

Purchase
Organization

Purchase
Groups

Sales
Organization

Company
Code

Plant

Profit
Centres

Storage
Locations

Cost Centres

Distribution
Channel

Divisions

Project Management
1 Financial Accounting
This chapter covers the requirements and the customisation details of the Financial
Accounting Enterprise Structure. This includes configuration for setting up the
enterprise structure and assigning organizational units to the structure defined.
1.1 Company
A company is an organizational unit in Accounting which represents a business
organization according to the requirements of commercial law in a particular
country
In Company level, consolidated financial statements are generated.

SL
No
1

Company

Description

100000

Exza Group of Companies

1.2 Company Code


Company Code is the Organizational Unit of Financial Accounting for which a
complete self-contained set of accounts can be drawn up for purposes of external
reporting.
This includes recording of all relevant transactions and generating all supporting
documents required for financial statements.
At each Company Code level Balance Sheet and Profit and Loss Account and all
financial statements(Cash Flow Statement, Statement of changes in Equity,
Statement of Financial Position, Related notes to the Financial Statement )can be
generated. Statements Required for Legal Reporting can be generated / balanced at
Company Code level.
At each country level, Financial Reports need to be generated, when defining
company codes, Country specific Company Codes need to be generated.
]SL No

Company Code
ID

P100

P200

P300

Company Code Name

Exza Pharmaceuticals Ltd

Exza Pharma Ltd


Exza Vaccine

Description

Ltd

Exza Animal Health Ltd

Exza Vaccine Limited


Exza Animal Health Ltd

Project Management

1.3 Profit Centre Group Accounting


External reporting as well as internal reporting is possible through Profit center
Group Accounting It is used for Balance sheet and Profit and Loss statement for
internal reporting and external reporting
PC Groups can be classified as below

SL No

Profit Center Group

Description

11000000

General Division

12000000

Hormone Division

3
4

23000000
34000000

Vaccine Division
Animal Health Division

1.4 Credit Controlling Area


Credit Controlling Area is a Financial Accounting organizational unit to monitor the
Credit Limit to Customers. This organizational unit is either a single company code
or, if credit control is performed across several company codes, multiple company
codes. Credit information can be made available per customer within a credit
control area.

SL No

Credit Controlling
Area

Credit Controlling Area Description

P100

Exza Pharma Ltd

P100

Exza Vaccine

P100

Exza Animal Health Ltd

Ltd

Project Management

1.5 Fiscal Year


Fiscal year is represented to maintain the Accounting period as per the Financial
Year of Organization. The financial period usually 12 months, for which the
company produces financial statements and takes inventory, profit and loss, etc.
A fiscal year need not correspond to the calendar year. SAP supports the Fiscal
Year Calendar Year dependent or other than Calendar year also.
In addition to the normal 12 Calendar months, SAP support additional 4 months to
support and post the Book Closure, Audit and Year end entries. Fiscal Year Variant
K4 Fiscal Year, 4 Special Period can be used
lNo

Company
Code

Fiscal Year
Variant
(Main Ledger)

P100

Fiscal Year
Variant
(Additional Ledger)

K4
Jan to Dec
V8
K4

P200

P300

Remarks

Jan to Dec

Sep to Aug

Legal Requirement can be


met with the Additional
Ledger and
Depreciation posting will
be based on Main Ledger
i.e. Fiscal Year Variant K4

K4
Jan to Dec

Note By maintaining one Fiscal Year Variant i.e. K4- Jan to Dec with 4 Special
Periods, system will facilitate Consolidated Reporting at Company Level
To facilitate Legal requirement specific to Company codes i.e. IVL which has a
different fiscal year i.e. Sep to Aug, an additional Ledger can be maintained. All P&L
and Balance Sheets can be derived with this additional ledger as required legally.
Depreciation posting will be based on the Main Ledger (Fiscal Year Jan to Dec) and
not based on the additional ledger. In the Depreciation Method of WDV, there will
be difference in opening balances .Asset reports are generated based on K4 Fiscal
year only (Jan Dec).

Pl refer additional information (Page No 38)

Project Management

1.6 Posting Period Variant


The Financial Year of the organization is being spitted into different posting periods
based on the Fiscal Year Variant. The transactions are being accumulated for
reporting purposes each period wise. The transactions postings are controlled
through Posting Period Variant. The Posting Period Variant maintained to allow
the users, which period they can post the transaction and to which accounts. The
following Posting Period Variants are required to control the posting period. The
Closing of previous period will be at the discretion of Management
Sno

Compan
Code
y

Posting Period Variant

P100

Posting Period Variant -1000

P200

Posting Period Variant -2000

P300

Posting Period Variant -3000

1.7 Chart of Accounts


Chart of Account contains list of General Ledger Accounts. A classification scheme
consisting of a group of general ledger (G/L) accounts. A chart of accounts provides
a framework for the recording of values to ensure an orderly rendering of
accounting data. The G/L accounts it contains are used by one or more company
codes. For each G/L account, the chart of accounts contains the account number,
the account name, and technical information.
A chart of accounts must be assigned to each company code. This chart of
accounts is the operative chart of accounts and is used in both financial accounting
and cost accounting.
Chart of Account P100 Chart of Account is to be defined to meet the
Requirements of Incepta

SL No

Chart of Accounts

EXZA

Description

Exza Group of Companies

Project Management

1.8 Chart of Depreciation and Depreciation Areas


A Chart of depreciation contains the various data needed to manage the
Depreciation and valuation of Assets. All valuation parameters and values necessary
for this are maintained in an area called the Depreciation area i.e. depreciation
chart for company purpose, depreciation chart for Income tax purpose &
depreciation chart for IAS (International Accounting Standard) & IFRS (International
Financial Reporting Framework) purpose.
The system allows the maintenance of multiple depreciation area. Depreciation
areas are grouped together into a Chart of Depreciation.
Chart of Depreciation:

SL No

Chart
Depreciation

of

Description

Exza Group of Companies

EXZA

Depreciation Areas:

SL
No

Chart
Depreciation

of
Description

Depreciation
Area

EXZA

Book Depreciation(As per


Company Act)

01

EXZA

Tax Depreciation (as per


Income Tax Rules)

02

EXZA

Depreciation as per IAS/IFRS

03

Project Management
2.Controlling
2.1 Controlling Area
Controlling Areas is an organizational unit within an Organization. Controlling Areas
is being used to represent a closed system for cost accounting purposes.
Controlling Areas is used for internal reporting purposes. Multiple Company Codes
can be used same Controlling Area, to have a uniform Costing Systems in place.
All the company codes in the controlling area must use one Chart of Accounts and
Fiscal Year Variant.
Controlling Area P100- Exzaa - Standard Hierarchy are to be used for all
Company Codes

SL
No

Controlling
Area

Company
code

P100

P100

P100

P100

P200
P300

Company Code
Name

Exza Pharma
Ltd
Exza Vaccine
Ltd
Exza Animal
Health Ltd

Company Code Description

Exza Pharmaceuticals Ltd


Exza Vaccine Limited
Exza Animal Health Ltd

Project Management

2.2. Profit Center Accounting


In profit center accounting, a standard hierarchy is defined to contain all the profit
centres belonging to one controlling area. Profit Center Accounting determines the
profit / loss by profit center. The profit center differs from a cost center in that the
cost centres merely represent units within profit centres in which costs arise. Profit
centres are entities responsible for balance of revenues and costs. Profit center
accounting is a statistical accounting component. It takes transaction data posted
in other components and represents it from the profit center point of view.

Sl.No.

Com
pany
Code

Plant

Profit
Center

01

P100

1000

100000

02

P100

1000

100010

03

P100

1000

100020

EPL HO Hor Division

04

P100

1100

110010

EPL PL1 Gen Division

05

P100

1200

120010

EPL PL2 Gen Division

06

P100

1300

130020

EPL PL3 Hor Division

07

P100

7100-7150

710010

EPL DPTGen Division

08

P100

7100-7150

710020

EPL DPTHor Division

09

P200

2000

200000

EVL HO Com Division

10

P200

2000

200030

EVL HO Vac Division

11

P200

2100

210030

EVL PL1 Vac Division

12

P200

7200-7250

720030

EVL DPT Vac Division

13

P300

3000

300000

EAL HO Com Division

14

P300

3000

300040

EAL HO Anm Division

15

P300

3100

310040

EAL PL1 Anm Division

16

P300

7300-7350

730040

EAL DPT Anm Division

Profit Center Description

EPL HO Com Division


EPL

HO Gen Division

Project Management

2.3 Cost Center Accounting


Cost Element Accounting is a component in controlling that collects and summarizes
posting that arise within CO. Similar cost elements can be combined into cost
element groups. Cost element groups can be combined to form other cost element
groups so as to build cost element hierarchy. Cost Elements are classified into
primary cost elements or secondary cost elements.
Primary cost element must have a corresponding GL account in financial accounting.
Secondary cost element is used only in cost accounting and may not be created in
financial accounting.
Examples:
Sno

Controlling

Company

Area

Code

Profit Center

Cost Center

01

P100

P100

100000

1000000101

02

P100

P100

100010

1000100901

03

P100

P100

100020

1000200201

04

P100

P100

110010

1100100101

Cost Centre Coding Logic

Cost Centre can be coded as follows 1st, 2nd. 3rd 4th Digit will be of the Plant Code
5th and 6th Digit will be

of the Division - For Example, 10 General Pharma

20 Hormones, 30- Vaccine Etc


7th and 8th Digit will be the Dept - For Example, 01 Accounts .02
Production, 03- Purchase Etc
9th and 10th Digit
01.02, 03 Etc

will be the Serial no of that particular Cost Centre E.g.

Note: Centres will be codified as per the above logic and will be incorporated
in the next version in the document

Project Management

2.4 Pictorial Depiction of FICO Organization Structure


1000000
Exza
V

Controlling Area P100


Exza

v
V

Company Code P100

Company Code P200

Company Code P300

EVL

EAL

EPL

v
W

PC 100000
HO CMN
EPL

PC 100020
* HO HOR

.........lik
PC 100010
HO GEN
EPL

............

v
PC 200000
HO Common
EVL

PC 200030
HO Vaccine
EVL

v
PC 300000
HO Common
EAL

PC 7200030

PC 110010
Plant1 GEN
EPL

PC 210030
Plant Vaccine
EVL

PC 120010
Plant 2 GEN
EPL

PC 710020
Depot HOR
EPL

Cost Centres

Profit Centre Grouping


11000000

General Division

12000000

Hormone Division

23000000

Vaccine Division

34000000

Animal Health Division

PC 300040
HO Animal
Health EAL

PC 310040
Plant Animal
Hlth
EAL

PC 710010
Depot GEN
EPL

Cost Centres

#,

PC 730040
Depot
EAL

Depot EVL

EPL

PC 130020
Plant 3 HOR
EPL

Project Management
3. Materials Management
3.1 Manufacturing Plants
Plant is an operational unit within a company code. Plant is an organizational unit
that structures the enterprise from the production, procurement, distribution and
Stock Storage Area
Example: Production facility, Trading Office where material movements are tracked
and inventory valuations are monitored.
S no

Company

Plant

Plant Location

Description

Code

01

P100

1100

Exza Pharma

Ltd(Gen Div-1)

02

P100

1200

Exza Pharma Ltd

03

P100

1300

Exza Pharma Ltd

04

P200

2100

Exza Vaccine Ltd

Savar

05

P300

3100

Exza Animal Health Ltd

Dhamrai

(Gen Div-2)
(Hor Div)

Savar
Savar
Dhamrai

3.2 Head Office Plants


S no

Company
Code

Plant

Description

Plant Location

01

P100

1000

HO,Exza Pharma Ltd

Dhaka

02

P200

2000

HO,Exza Vaccine Ltd

Dhaka

03

P300

3000

HO,Exza Animal Health Ltd

Dhaka

3.3 Loan Licensee Plants


S no

01

Company
Code

P100

Plant

8100

Description

LL Plant.TBL

Plant Location

Chittagong

Project Management

3.4 Depots Plants


Sno
Company
Code

01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18

P100
P100
P100
P100
P100
P100
P100
P100
P100
P100
P100
P100
P100
P100
P100
P100
P100
P100

19

Plant

Description

7100

CWH ,EPL

7101
7102
7103
7104
7105
7106
7107
7108
7109
7110
7111
7112
7113
7114
7115
7116
7117

7150
P100

Dhaka
Depot,EPL
Comilla
Depot,EPL
Chittagong
Depot,EPL
Sylhet
Depot,EPL
Barisal
Depot,EPL
Khulna
Depot,EPL
Rajshahi
Depot,EPL
Magura
Depot,EPL
Bogra
Depot,EPL
Rangpur
Depot ,EPL
Mymensingh
Depot ,EPL
Noakhali
Depot,EPL
Coxs Bazar
Depot ,EPL
Narayangonj
Depot ,EPL
Tangail
Depot,EPL
Jessore
Depot,EPL
Hobigonj
Depot,EPL
Institutional
Sale
Depot ,EPL

Plant Location

Central Ware House Dhaka


Dhaka
Comilla

Chittagong
Sylhet
Barisal
Khulna
Rajshahi
Magura
Bogra
Rangpur
Mymensingh
Noakhali
Coxs Bazar
Narayangonj
Tangail
Jessore
Hobigonj

Dhaka

Project Management

Sno
Company
Code

01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18

P200
P200
P200
P200
P200
P200
P200
P200
P200
P200
P200
P200
P200
P200
P200
P200
P200
P200

19

Plant

Description

7200

CWH ,EVL

7201
7202
7203
7204
7205
7206
7207
7208
7209
7210
7211
7212
7213
7214
7215
7216
7217

7250
P200

Dhaka
Depot,EVL
Comilla
Depots,EVL
Chittagong
Depot,EVL
Sylhet
Depot,EVL
Barisal
Depot,EVL
Khulna
Depot,EVL
Rajshahi
Depot,EVL
Magura
Depot,EVL
Bogra
Depot,EVL
Rangpur
Depot ,EVL
Mymensingh
Depot ,EVL
Noakhali
Depot,EVL
Coxs Bazar
Depot ,EVL
Narayangonj
Depot ,EVL
Tangail
Depot,EVL
Jessore
Depot,EVL
Hobigonj
Depot,EVL
Institutional
Sale
Depot ,EVL

Plant Location

Central Ware House Dhaka


Dhaka
Comilla

Chittagong
Sylhet
Barisal
Khulna
Rajshahi
Magura
Bogra

Rangpur
Mymensingh
Noakhali
Coxs Bazar
Narayangonj
Tangail
Jessore
Hobigonj

Dhaka

Project Management

Sno
Company
Code

01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18

P300
P300
P300
P300
P300
P300
P300
P300
P300
P300
P300
P300
P300
P300
P300
P300
P300
P300

19

Plant

Description

7300

CWH ,EAL

7301
7302
7303
7304
7305
7306
7307
7308
7309
7310
7311
7312
7313
7314
7315
7316
7317

7350
P300

Dhaka
Depot,EAL
Comilla
Depot,EAL
Chittagong
Depot,EAL
Sylhet Depot,
EAL
Barisal
Depot,EAL
Khulna
Depot,EAL
Rajshahi
Depot,EAL
Magura
Depot,EAL
Bogra
Depot,EAL
Rangpur
Depot ,EAL
Mymensingh
Depot ,EAL
Noakhali
Depot,EAL
Coxs Bazar
Depot ,EAL
Narayangonj
Depot ,EAL
Tangail
Depot,EAL
Jessore
Depot,EAL
Hobigonj
Depot,EAL
Institutional
Sale
Depot .EAL

Plant Location

Central Ware House Dhaka


Dhaka
Comilla

Chittagong
Sylhet
Barisal
Khulna
Rajshahi
Magura
Bogra

Rangpur
Mymensingh
Noakhali
Coxs Bazar
Narayangonj
Tangail
Jessore
Hobigonj

Dhaka

Project Management

3.5 Storage Locations


Storage Locations: To monitor the stock of the material it is necessary to be able
to store in the system location at which materials are kept. You can do this by using
storage location.
As per material storage requirements the following storage locations are to be
created

Plant
1000
1000
1000
1000
1000
1000
1000
1000
1000
2000
2000
2000
2000
2000
2000
2000
2000
3000
3000
3000
3000
3000
3000
3000
3000

Storage
Location ID
GI01
IT0
1
ES01
PMS1
PMS2
CS01
EV01
REXP
RDMG
GI01
IT0
1
ES01
PMS1
PMS2
CS01
REXP
RDMG
GI01
IT0
1
ES01
PMS1
PMS2
CS01
REXP
RDMG

Description
General Items
IT items
Engg &Spares
PMS Mat(Dom)
PMS Mat(Exp)
Construction Mat
Vehicle&VSprs
Expiry Goods
Damaged Goods
General Items
IT items
Engg &Spares
PMS Mat(Dom)
PMS Mat(Exp)
Construction Mat
Expiry Goods
Damaged Goods
General Items
IT items
Engg &Spares
PMS Mat(Dom)
PMS Mat(Exp)
Construction Mat
Expiry Goods
Damaged Goods

Project Management

Plant
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100

Storage
Location ID
FG01
FG02
FG03
FG04
FG05
TR01
GI01
RJ0
1
RJ0
2
RJ0
3
RT01
SC01
SF01
SF0
2
SF0
3
SF0
4
RM01
PM01
JW01
CG01
ES01
IT01
QC01
RD01
MB01
REXP
RDMG

Description
FG Commercial
FG Phy Sam(Dom)
FG Phy Sam(EXP)
FG Institutional
FG Export
Traded goods
General Items
Rej mat Raw
Rej mat Packing
Rej mat Finished
Returnable FG
Scrap materials
Gen Prod Area
Cepha Prod Area
Lyo Prod Area
Liquid Prod Area
Raw Materials
Packing material
Job Work
Capital goods
Engg &Spares
IT Materials
QC Materials
R&DF Materials
Microbiology Mat
Expiry Goods
Damaged Goods

Project Management

Plant
1200
1200
1200
1200
1200
1200
1200
1200
1200
1200
1200
1200
1200
1200
1200
1200
1200
1200
1200
1200
1200
1200
1200
1200
1200
1200
1200

Storage
Location ID
FG01
FG02
FG03
FG04
FG05
TR01
GI01
RJ0
1
RJ0
RJ0
RT01
SC01
SF01
SF0
2
SF0
3
SF0
4
RM01
PM01
JW01
CG01
ES01
IT01
QC01
RD01
MB01
REXP
RDMG

Zensar Technologies Limited

Description
FG Commercial
FG Phy Sam(Dom)
FG Phy Sam(EXP)
FG Institutional
FG Export
Traded goods
General Items
Rej mat Raw
Rej mat Packing
Rej mat Finished
Returnable FG
Scrap materials
Gen Prod Area
Cepha Prod Area
Lyo Prod Area
Liquid Prod Area
Raw Materials
Packing material
Job Work
Capital goods
Engg &Spares
IT Materials
QC Materials
R&DF Materials
Microbiology Mat
Expiry Goods
Damaged Goods

Page 20 of 39

Project Number: SAP-2010-246

Project Management

Plant
1300
1300
1300
1300
1300
1300
1300
1300
1300
1300
1300
1300
1300
1300
1300
1300
1300
1300
1300
1300
1300
1300
1300
1300
1300
1300
1300

Storage
Location ID
FG01
FG02
FG03
FG04
FG05
TR01
GI01
RJ0
1
RJ0
2
RJ0
RT01
SC01
SF01
SF0
2
SF0
3
SF0
4
RM01
PM01
JW01
CG01
ES01
IT01
QC01
RD01
MB01
REXP
RDMG

Description
FG Commercial
FG Phy Sam(Dom)
FG Phy Sam(EXP)
FG Institutional
FG Export
Traded goods
General Items
Rej mat Raw
Rej mat Packing
Rej mat Finished
Returnable FG
Scrap materials
Gen Prod Area
Cepha Prod Area
Lyo Prod Area
Liquid Prod Area
Raw Materials
Packing material
Job Work
Capital goods
Engg &Spares
IT Materials
QC Materials
R&DF Materials
Microbiology Mat
Expiry Goods
Damaged Goods

Project Management

Plant
2100
2100
2100
2100
2100
2100
2100
2100
2100
2100
2100
2100
2100
2100
2100
2100
2100
2100
2100
2100
2100
2100
2100
2100
2100
2100
2100

Storage
Location ID
FG01
FG02
FG03
FG04
FG05
TR01
GI01
RJ0
1
RJ0
2
RJ0
RT01
SC01
SF01
SF0
2
SF0
3
SF0
4
RM01
PM01
JW01
CG01
ES01
IT01
QC01
RD01
MB01
REXP
RDMG

Zensar Technologies Limited

Description
FG Commercial
FG Phy Sam(Dom)
FG Phy Sam(EXP)
FG Institutional
FG Export
Traded goods
General Items
Rej mat Raw
Rej mat Packing
Rej mat Finished
Returnable FG
Scrap materials
Gen Prod Area
Cepha Prod Area
Lyo Prod Area
Liquid Prod Area
Raw Materials
Packing material
Job Work
Capital goods
Engg &Spares
IT Materials
QC Materials
R&DF Materials
Microbiology Mat
Expiry Goods
Damaged Goods

Page 22 of 39

Project Number: SAP-2010-246

Project Management

Plant
3100
3100
3100
3100
3100
3100
3100
3100
3100
3100
3100
3100
3100
3100
3100
3100
3100
3100
3100
3100
3100
3100
3100
3100
3100
3100
3100

Storage
Location ID
FG01
FG02
FG03
FG04
FG05
TR01
GI01
RJ0
1
RJ0
2
RJ0
RT01
SC01
SF01
SF0
2
SF0
3
SF0
4
RM01
PM01
JW01
CG01
ES01
IT01
QC01
RD01
MB01
REXP
RDMG

Description
FG Commercial
FG Phy Sam(Dom)
FG Phy Sam(EXP)
FG Institutional
FG Export
Traded goods
General Items
Rej mat Raw
Rej mat Packing
Rej mat Finished
Returnable FG
Scrap materials
Gen Prod Area
Cepha Prod Area
Lyo Prod Area
Liquid Prod Area
Raw Materials
Packing material
Job Work
Capital goods
Engg &Spares
IT Materials
QC Materials
R&DF Materials
Microbiology Mat
Expiry Goods
Damaged Goods

Project Management

Plant
7100
7100
7100
7100
7100
7100
7101
7101
7101
7102
7102
7102
7103
7103
7103
7104
7104
7104
7105
7105
7105
7106
7106
7106
7107
7107
7107
7108
7108
7108
7109
7109
7109
7110
7110
7110

Storage
Location ID
FG01
FG05
PMS1
PMS2
REXP
RDMG
FG01
REXP
RDMG
FG01
REXP
RDMG
FG01
REXP
RDMG
FG01
REXP
RDMG
FG01
REXP
RDMG
FG01
REXP
RDMG
FG01
REXP
RDMG
FG01
REXP
RDMG
FG01
REXP
RDMG
FG01
REXP
RDMG

Description
FG Commercial
FG Export
PMS Mat(Dom)
PMS Mat(Exp)
Expiry Goods
Damaged Goods
FG Commercial
Expiry Goods
Damaged Goods
FG Commercial
Expiry Goods
Damaged Goods
FG Commercial
Expiry Goods
Damaged Goods
FG Commercial
Expiry Goods
Damaged Goods
FG Commercial
Expiry Goods
Damaged Goods
FG Commercial
Expiry Goods
Damaged Goods
FG Commercial
Expiry Goods
Damaged Goods
FG Commercial
Expiry Goods
Damaged Goods
FG Commercial
Expiry Goods
Damaged Goods
FG Commercial
Expiry Goods
Damaged Goods

Project Management

Plant

Storage
Location ID
FG01

Description

REXP

Expiry Goods

RDMG

Damaged Goods

FG01

FG Commercial

REXP

Expiry Goods

RDMG

Damaged Goods

FG01

FG Commercial

REXP

Expiry Goods

RDMG

Damaged Goods

FG01

FG Commercial

REXP

Expiry Goods

RDMG

Damaged Goods

FG01

FG Commercial

REXP

Expiry Goods

RDMG

Damaged Goods

FG01

FG Commercial

REXP

Expiry Goods

7117

RDMG

Damaged Goods

7150

FG04

FG Institutional

7150

REXP

Expiry Goods

7150

RDMG

Damaged Goods

7111
7111
7111
7112
7112
7112
7113
7114
7114
7115
7115
7115
7116
7116
7116
7117
7117

FG Commercial

Project Management

Plant

7200
7200
7200
7200
7200
7200
7201
7201
7201
7202
7202
7202
7203
7203
7203
7204
7204
7204
7205
7205
7205
7206
7206
7206
7207
7207
7207
7208
7208
7208
7209
7209
7209
7210
7210
7210

Storage
Location
ID
FG0
1
FG0
5
PMS1
PMS2
REXP
RDMG
FG0
1
REXP
RDMG
FG0
1
REXP
RDMG
FG0
1
REXP
RDMG
FG0
1
REXP
RDMG
FG0
1
REXP
RDMG
FG0
1
REXP
RDMG
FG0
1
REXP
RDMG
FG0
1
REXP
RDMG
FG0
1
REXP
RDMG
FG0
1
REXP
RDMG

Description

FG Commercial
FG Export
PMS Mat(Dom)
PMS Mat(Exp)
Expiry Goods
Damaged Goods
FG Commercial
Expiry Goods
Damaged Goods
FG Commercial
Expiry Goods
Damaged Goods
FG Commercial
Expiry Goods
Damaged Goods
FG Commercial
Expiry Goods
Damaged Goods
FG Commercial
Expiry Goods
Damaged Goods
FG Commercial
Expiry Goods
Damaged Goods
FG Commercial
Expiry Goods
Damaged Goods
FG Commercial
Expiry Goods
Damaged Goods
FG Commercial
Expiry Goods
Damaged Goods
FG Commercial
Expiry Goods
Damaged Goods

Project Management
Plant

Description

7211

Storage
Location
ID
FG01

7211

REXP

Expiry Goods

7211

RDMG

Damaged Goods

7212

FG01

FG Commercial

7212

REXP

Expiry Goods

7212

RDMG

Damaged Goods

7213

FG01

FG Commercial

7214

REXP

Expiry Goods

7214

RDMG

Damaged Goods

7215

FG01

FG Commercial

7215

REXP

Expiry Goods

7215

RDMG

Damaged Goods

7216

FG01

FG Commercial

7216

REXP

Expiry Goods

7216

RDMG

Damaged Goods

7217

FG01

FG Commercial

7217

REXP

Expiry Goods

7217

RDMG

Damaged Goods

7250

FG04

FG Institutional

7250

REXP

Expiry Goods

7250

RDMG

Damaged Goods

Zensar Technologies Limited

FG Commercial

Page 27 of 39

Project Number: SAP-2010-246

Project Management
Plant

Storage
Location
ID

Description

7300
7300
7300
7300
7300
7300
7301
7301
7301
7302
7302
7302
7303
7303
7303
7304
7304
7304
7305
7305
7305
7306
7306
7306
7307
7307
7307
7308
7308
7308
7309
7309
7309
7310
7310
7310

FG0
1
FG0
5
PMS1
PMS2
REX
P
RDMG
FG0
1
REX
P
RDMG
FG0
1
REX
P
RDMG
FG0
1
REX
P
RDMG
FG0
1
REX
P
RDMG
FG0
1
REX
P
RDMG
FG0
1
REX
P
RDMG
FG0
1
REX
P
RDMG
FG0
1
REX
P
RDMG
FG0
1
REX
P
RDMG
FG0
1
REX
P
RDMG

FG Commercial
FG Export
PMS Mat(Dom)
PMS Mat(Exp)
Expiry Goods
Damaged Goods
FG Commercial
Expiry Goods
Damaged Goods
FG Commercial
Expiry Goods
Damaged Goods
FG Commercial
Expiry Goods
Damaged Goods
FG Commercial
Expiry Goods
Damaged Goods
FG Commercial
Expiry Goods
Damaged Goods
FG Commercial
Expiry Goods
Damaged Goods
FG Commercial
Expiry Goods
Damaged Goods
FG Commercial
Expiry Goods
Damaged Goods
FG Commercial
Expiry Goods
Damaged Goods
FG Commercial
Expiry Goods
Damaged Goods

Zensar Technologies Limited

Page 28 of 39

Project Number: SAP-2010-246

Project Management

Plant

Description

7311

Storage
Locatio
n ID
FG01

7311

REXP

Expiry Goods

7311

RDMG

Damaged Goods

7312

FG01

FG Commercial

7312

REXP

Expiry Goods

7312

RDMG

Damaged Goods

7313

FG01

FG Commercial

7314

REXP

Expiry Goods

7314

RDMG

Damaged Goods

7315

FG01

FG Commercial

7315

REXP

Expiry Goods

7315

RDMG

Damaged Goods

7316

FG01

FG Commercial

7316

REXP

Expiry Goods

7316

RDMG

Damaged Goods

7317

FG01

FG Commercial

7317

REXP

Expiry Goods

7317

RDMG

Damaged Goods

7350

FG04

FG Institutional

7350

REXP

Expiry Goods

7350

RDMG

Damaged Goods

FG Commercial

Project Management
3.6 Purchase Organizations
Purchasing organization: An organizational unit responsible for procuring materials
or services for one or more plants and for negotiating general conditions of
purchase with vendors. The purchasing organization assumes legal responsibility for
all external purchase transactional requirements
Purchase Org.

Description

1000

Central Pur Org G Ph

2000

Central Pur Org Vac

3000

Central Pur Org Am HL

1100

Savar Ph Pur Org G Ph 1

1200

Savar Ph Pur Org G Ph 2

1300

Dhamrai Hor Pur Org

2100

Savar Vac Pur Org

3100

Dhamrai Am HL Pur Org

3.7 Purchase Groups


Purchasing group: The purchasing organization is further subdivided into purchasing
groups (buyer groups), which are responsible for day-to-day buying
activities.
A purchasing group can also act for several purchasing organizations.

Purchasing
Group

Description

P01
P02
P03
P04
P05
P06
P07
P08
P09
P10
P11
P12
P13
P90

Raw Materials
Pkg Materials
Engg. Materials
Capital Assets
Services
Third Party(P-P)
Gen Consumables
Vehicles & Spares
IT Consumables
Lab Materials
Civil Items
Promotional items
Const materials
Stock Transfers

Project Management
3.8 Pictorial Depiction of MM Organization Structure
Loan
Licensing
Plants

Company Code 1000

Company Code 2000

Company Code 3000

EPL

EVL

EAL

8100

IV

Central Purc
Org 2000

Central Purchase
Org 3000,

Plant Specific
Purchase Org 1200

R
G
S
0
S
E
U
P

Plant Specific
Purchase Org 2100

Plant Specific
Purchase Org 3100

v
V
*

1000

1100

gf Plan
00

Mngf Plant
1300

++

if
CWH
7100

nt

if

Intuitional
7150

HO Plant
2000

Mngf Plant
2100

HO Plant
3000

Intuitional
7250

Intuitional
7350

CWH
7200

CWH

Mngf Plant
3100

7300
V

Depot Plants
7101, 7102, 7103 .7104
7105, 7106, 7107, 7108
7109, 7110. 7111. 7112.
7113, 7114, 7115, 7116.
7117

Depot Plants
7201, 7202, 7203 .7204
7205, 7206, 7207, 7208
7209, 7210. 7211. 7212.
7213, 7214, 7215, 7216.
7217

Depot Plants
7301, 7302, 7303 .7304
7305, 7306, 7307, 7308
7309, 7310. 7311. 73 2.
7313, 7314, 7315, 73 6.
7317

Plants Storage Locations

Plants Storage Locations

Plants Storage Locations

RM01, SF01, PM01, FG01.


Etc

RM01, SF01, PM01, FG01.


Etc

RM01, SF01, PM01, FG01.


Etc

Depots Storage Locations

Depots Storage Locations

FG01, RJ01 Etc

FG01, RJ01 Etc

.v

Depots Storage Locations

FG01, RJ01 Etc

Project Management
4.Sales & Distribution
4.1 Sales Organisation
The Sales Organization is an organizational unit within logistics that structures the
company according to its sales requirements. A Sales Organisation is responsible for
the Sale and Distribution of Goods and Services. Each Business transaction is
processed within a Sales Organisation .The Sales Organisation must be specified in
all the SD Documents.
The Sales Organisations are:
Company
Code

SalesOrg
Code

P100
P200
P300

1100
2100
3100

Sales Organization Description

EPL Sales Orgn


EVL Sales Orgn
EAL Sales Orgn

4.2 Distribution Channels


The distribution channel represents the channel through which saleable materials or
services reach customers. Typical distribution channels include wholesale, retail and
direct sales. Within a sales organization a customer can be supplied through several
distribution channels
The Distribution Channels are:
Distribution Channel
10
20
30
40
50
60
70
90
99

Description
Depot Sales
Institutional Sales
Export Sales
PMS
Toll Manufacturing
Other Sales
Services(Rental)
Inter Company Sales
Intra Company Sales

Note:
a. Same Distribution Channels will be extended for Company Code P200 & P300.
b.

Distribution Channels 30 will handle Export sales (Regular Sales through


overseas distributors), Agency sales (sales through overseas agent), Service
sales (Revenue from toll manufacturing for overseas customer), Overseas
Institution Sales (Direct sales to overseas institutions), & Technology transfer
revenue from overseas.

Project Management
4.3 Division
A division can be defined as a Product group that could be made up of a wideranging spectrum of products. This entity normally groups together saleable
materials and services for the purpose of responsibility and analysis.
Division
10
20
30
40

Description
General
Hormones
Vaccine
Animal Health

50
60

Medicare
Other Sales

4.4 Sales Area


A Sales Area can be defined as a combination of Sales Organization, Distribution
Channel and Division for which each transaction is carried out
SO
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100
1100

Distribution
Channel
10
10
10
10
10
10
20
20
20
20
20
30
30
30
30
30
40
40
40
40
40
50
60
70
90
90
90

Description
Depot Sales
Depot Sales
Depot Sales
Depot Sales
Depot Sales
Depot Sales
Institutional Sales
Institutional Sales
Institutional Sales
Institutional Sales
Institutional Sales
Export Sales
Export Sales
Export Sales
Export Sales
Export Sales
PMS
PMS
PMS
PMS
PMS
Toll Manufacturing
Other Sales
Services
Inter Company Sales
Inter Company Sales
Inter Company Sales

Division
10
20
30
40
50
60
10
20
30
40
50
10
20
30
40
50
10
20
30
40
50
60
60
60
10
20
30

Description
General Pharma
Hormones
Vaccine
Animal Health
Medicare
Other Sales
General Pharma
Hormones
Vaccine
Animal Health
Medicare
General Pharma
Hormones
Vaccine
Animal Health
Medicare
General Pharma
Hormones
Vaccine
Animal Health
Medicare
Other Sales
Other Sales
Other Sales
General Pharma
Hormones
Vaccine

Project Management
1100

90

Inter Company Sales

40

Animal Health

SO
1100
1100
1100
1100
1100
1100
2100
2100
2100
2100
2100
2100
2100
2100
3100
3100
3100
3100
3100
3100
3100
3100

Distribution
Channel
90
99
99
99
99
99
10
20
40
60
70
90
99
30
10
20
30
40
60
70
90
99

Description
Inter Company Sales
Intra Company Sales
Intra Company Sales
Intra Company Sales
Intra Company Sales
Intra Company Sales
Depot Sales
Institutional Sales
PMS
Other Sales
Services
Inter Company Sales
Intra Company Sales
Export Sales
Depot Sales
Institutional Sales
Exports
PMS
Other Sales
Services
Inter Company Sales
Intra Company Sales

Division
50
10
20
30
40
50
30
30
30
60
60
30
30
30
40
40
40
40
60
60
40
40

Description
Medicare
General Pharma
Hormones
Vaccine
Animal Health
Medicare
Vaccine
Vaccine
Vaccine
Other Sales
Other Sales
Vaccine
Vaccine
Vaccine
Animal Health
Animal Health
Animal Health
Animal Health
Other Sales
Other Sales
Animal Health
Animal Health

4.5 Shipping Point


A Shipping Point can be defined as a physical location (ex a warehouse or a
collection of loading ramps) from which the item is shipped for delivery. All SD
deliveries from the respective plants shall originate from the respective shipping
points. In deliveries where SD functionality is used, the shipping point is determined
automatically.
SL No

Plant

Shipping Point

1
2
3
4
5
6

1000
2000
3000
1100
1200
1300

1000
2000
3000
1100
1200
1300

Project Management
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25

2100
3100
7100
7101
7102
7103
7104
7105
7106
7107
7108
7109
7110
7111
7112
7113
7114
7115
7116
7117
7150

26
27

2100
3100
7100
7101
7102
7103
7104
7105
7106
7107
7108
7109
7110
7111
7112
7113
7114
7115
7116
7117
7150

4.6. Sales Office


Geographical aspects of the organizational structures in business development and
sales are defined using sales offices. A sales office can be viewed as an actual office
or perhaps a territory or region. Sales offices are assigned to sales areas.
Sno
1
2

Group
0001
0002

Description
Export Sales
Institutional Sales

Note Sales Offices requirements are yet to be finalized, henceforth the new
requirements regarding Sales Offices will be incorporated in the next version after
finalization.

Project Management

4.7. Sales Groups

Sno

Group

Description

A01

Exports Group1

A02

Exports Group 2

A03

Institution Sales 1

A04

Institution Sales 2

Note:
a. Other Sales groups are yet to define and will be finalized after determination
of the remaining Sales Offices and which will be incorporated in the next
version.
b. Groups A01 & A02 are found in Distribution Channels- Exports. And,
Groups A03 & A04 are found in Distribution Channels- Institutional Sales

Project Management
4.8 Pictorial Depiction of SD Organization Structure

Controlling Area

Company Code 1000


EPL

Company Code 2000


EVL

Company Code 3000


EAL

.
Sales Org
1100

Sales Org
2100

Sales Org
3100

.
Distribution
Channel 30
Exports

Distribution
Channel 60
Others

Distribution
Channel 10
Intra Company

V
Ir

V
Division 10
General
Pharma

Division
2
Hormones

Division
3
Vaccine

Division
4
Animal
Health

Distribution
Channel10

SalesOrg
1100

Ir

Division

Depots

= Sales Area

Division
5
Medicare

&
Division
6
Other Sales

Project Management

5. Additional Information
Incepta Requirement:
Consolidated Financial Statements for all companies are required as per
IFRS
for the period from January to December
Zensar Comments:
One non-leading ledger with a calendar Jan -Dec for IFRS postings for
Individual company code can be provided.
Company consolidation needs Implementation of modules EC-CS or BPC.

Incepta Requirement:
Separate financial statements are required for the following period for all
Companies:
1. IPL : January to December
2. IVL : September to August
3. IAL: January to December.
Zensar Comments:
Another non-leading ledger is provided for calendar Sep to Aug to support
The IVL Company code legal reporting.
Incepta Requirement:
Depreciation of assets will be calculated from SAP system for the period:
1. IPL: January to December
2. IVL: September to August
3. IAL: January to December.
Zensar Comments:
Asset Accounting supports only the Jan- Dec Depreciation calculation i.e. the
Common Fiscal Year
As the Company follows Diminishing value method of depreciation and with
Jan Dec fiscal year, December 31st net book value will be the base value for
calculation of depreciation across all companies.
Amicable solution to be arrived to fill the gap of differences in the
depreciation for IVL during the URS and process mapping phases

Project Management

Date
15.08.2010

Revision

Reason For Change

1.0

New

2.0