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MS Project makes managing projects easier as the different tasks can be inputted and
tracked throughout the project lifetime. MS Project also creates schedules and work
plans that can include the entire project, or be tailored to a specific person or resource.
MS Project as well as tracking the progress performs cost analysis, so reports on the
project process and comparisons to targets can be quickly generated. MS Project,
therefore, is useful for communicating responsibility and for giving the project team
visibility of the project progress.
Before entering the tasks into MS Project, you need to enter the overall project
information, by going to Project/Project Information.
In project information, the first decision to make is whether you are setting a finish date
and thus scheduling back from this date or a start date and scheduling forward.
If you select a finish date, MS Project will work out the start date by calculating
back based on the durations you set, the latest start time and give a project start
date.
are date, MS Project will calculate forward based on the
If you selectTasks
a start
entered here
A Gantt chart
durations you (double-click
set and give
you a finish date.
to
add detail)
will be
automatically
resources
created here. as
you will
Decide on whether to
schedule from the start
or from the finish date
The main task Create the brochure, now appears in bold, and the sub-tasks are
indented. You can just show the main task or all tasks by clicking on the or + buttons
respectively.
Click on the + to
show all tasks
or the to just
show the main
task
Main task in
bold, sub tasks
indented.
General The duration is by default in days, to enter other time increments, use the
following: m for minutes; h for hours; d for days; w for weeks; and mo for
months.
Predecessors List here the dependencies, e.g. Finish-to-start is for tasks that must
be completed before this task can commence. You can also set a lag (if there is to be a
delay after the task or if the task can start a while before its predecessor finishes).
Resources You state which resources will be needed on the task more on this next
week.
Advanced options You can set further constraints etc. and the task type.
the starting times of the working day, etc. If you need to set more information than this,
e.g. if you company works a longer day than 8 hours or if you have a half-day on
Friday, you should set up a new calendar. Go to Project/Changing Working Time and
click on Create New Calendar, you can base your calendar on any of the 3 calendars,
give it a name you will remember and then you can edit the working times.