OfficeSuite

Users Manual
BASICS
Welcome to MobiSystems OfficeSuite!
OfficeSuite is a complete mobile office solution, allowing you to view, edit, create and share
Microsoft Word, Excel, PowerPoint and Adobe PDF files on your mobile device. With the
advanced editing features you can modify documents on the go and save them in their
original format just ready to be used back on your desktop computer.

OFFICESUITE MODULES
OfficeSuite is a group of applications sharing the same user interface, look and feel, integrated
together with a common File Browser. Each separate module supports different Microsoft
Office file format: Document Editor for Microsoft Word, Spreadsheet Editor for Microsoft
Excel and Presentation Editor for Microsoft PowerPoint. PDF Editor module is also included
to allow users to open and edit commonly used PDF files and attachments.
SUPPORTED FORMATS
File formats supported by OfficeSuite
OfficeSuite Document Editor:
Microsoft Word 95 2003 text documents

Microsoft Word 2007 2013 text documents

the commonly used TXT format for compatibility with third-party

desktop programs

text format used for compatibility with third-party desktop programs

the commonly used LOG format for compatibility with third-party

desktop programs

OfficeSuite Spreadsheet Editor:

Microsoft Excel 95 2003 documents

Microsoft Excel 2007 2013 documents

CSV - (comma separated) format ensures compatibility

with third-party desktop programs

OfficeSuite Presentation Editor:

Microsoft PowerPoint 95 2003 documents

Microsoft PowerPoint 2007 2013 documents

OfficeSuite PDF Editor:

Adobe PDF documents

CONTROLS AND NAVIGATION

OfficeSuite has several different ways to help you access and manage your files:

Navigation bar - the navigation bar in all OfficeSuite modules gives quick access
to additional menus and toolbars for file and document management.

Side bars - the left side bar is available in the File Browser and provides easy access
to different folders and remote third party cloud services. To show / hide the side
bar, slide the screen right / left. Alternatively, press the
button at the top lefthand corner of the screen to open the side bar. The Document Editor allows quick
navigation in the currently open document via a right hand side bar. To show the
side bar, slide left or press the
button from the navigation bar.

Toolbars OfficeSuite Document, Spreadsheet, Presentation and PDF editors

offer useful toolbars at the top of the screen. Some toolbars are not always active
but are context activated. For instance the Edit toolbar in the Document module
only appears when you are in Edit mode.

Context menus - the context menus appear when you long press an object. They
offer instant access to frequently used operations for the selected object.

OPENING DOCUMENTS
OfficeSuite allows you to open local or remote files, attachments that you received in
your email client or files downloaded from a web browser.

 E-mail attachments - When you receive an e-mail attachment in one of the supported
file formats, press and hold on the attachment and select OfficeSuite to open the
document.
Through OfficeSuite File Browser - Open OfficeSuite and use the built-in File Browser
to navigate to the desired file and open it. Various supported file formats are listed with
different icons. Documents shortcut in the File Browser side bar offers quick access to
your document folder. Recent files are listed at the bottom of the side bar so you can
access them directly.
Through web browser - While browsing the web you might come across document
files. Tap on the file and press Open in from the navigation bar. Select the OfficeSuite
app to open the document.
Remote files - OfficeSuite allows you to access your third party cloud storage accounts
and files. To do so, use Remote files in the File Browser side bar. Then you will be allowed
to select among Google Drive, Dropbox, Box, OneDrive and WebDAV. Once a remote
account is added you can easily access it from the side bar and open any files stored
there.

OFFICESUITE FILE BROWSER

OfficeSuite File Browser will open as soon as you launch the application. The File Browser
gives you access to your local documents and folders, recent files, iCloud Drive and remote
cloud accounts such as Google Drive, DropBox, Box, OneDrive and WebDAV.

MANAGING FILES AND FOLDERS

The File Browser is organized in several useful shortcuts providing quick access to local files,
remotely stored files or to designated document folders. These folders are accessible through
the side bar:
Documents - local documents and folders on you device.
Cloud - access to your Google Drive, DropBox, Box, OneDrive or WebDAV account.
Recent files - recently used files are listed at the bottom of the right side bar.
The File Browser provides basic operations to help you manage your files and folders.
Press
from the navigation bar. You can perform the following actions:

Cut file(s) and folders

Copy file(s) and folders

Paste file(s) and folders

Delete file(s) and folders

Add folders

Send a file via email, zip and

email, open in another app

Tap and hold on a file or folder until the context menu appears and select Properties in order
to view the file properties, such as file name, type, file size, path to the file and date modified.
The Properties item in the context menu also allows you to Rename a file.
CREATING DOCUMENTS AND FOLDERS
OfficeSuite allows you to create new office documents and folders. To do so, select
from
the navigation bar. You will be prompted to select the type of document to be created - Word
document, Excel workbook, Presentation or a Folder.
SORTING FILES
To find the Sorting toolbar scroll down the list of documents and the toolbar would appear at
the top of the screen. To sort files by their name, type, date or file size, just tap on the
corresponding column title located below the navigation bar. Consecutive tap on the column
will switch between ascending and descending order of sorting.
FINDING FILES AND FOLDER
To find a file or a folder, just type in the name that you are looking for in the search bar
located below the Navigation bar. Files and folders will be dynamically filtered as you type.

SHARING DOCUMENTS
OfficeSuite allows you to share your documents directly from the File Browser by sending
them to an email recipient or by uploading them to an existing Google Drive, DropBox, Box,
SkyDrive or WebDAV account.

To send a file via email, press

from the Navigation bar, select one or more files, and
press
. You can choose to either send it as an attachment by choosing Email Document
or as a compressed file by choosing Zip & Email Document. There is an additional feature
to open the document in another app by tapping the Open in Another App option.

WORKING WITH ICLOUD

OfficeSuite integrates with iCloud and will automatically backup your documents if the feature
is enabled. You will be asked if you would like to enable iCloud in OfficeSuite when you start
the office application for the first time. You can later enable or disable the iCloud backup at any
time by going to the Cloud tab of OfficeSuite.
TOOLS
Password Protection
You can protect all your documents from unauthorized access by setting a master
password for opening OfficeSuite. To protect your OfficeSuite select
and the
Password Protection option. Then type in your password and validate it in the
confirmation field. Set the time limit for locking up and select Done.

Restore Purchases
To restore your purchase of OfficeSuite in case you want to install it on another device or to
recover it, simply tap the option Restore Purchases.
Help
To enter the detailed users guide of OfficeSuite tap the Help option.
About
For additional information for OfficeSuite you can choose the option About.

OFFICESUITE DOCUMENT EDITOR

OfficeSuite supports viewing and editing of Microsoft Word DOC and DOCX files, as well
as TXT, RTF and LOG files.
READING AND NAVIGATION
When a document is opened, the file contents will be loaded sequentially. You can easily
scroll within the document in order to read it. Pinch zoom in or out to increase or
decrease the zoom view ratio.
Use the right hand side bar to preview and navigate in the document - to the top,
bottom or selected page. Press
on the navigation bar to open the side bar.
When a text document is opened it will initially be in view mode so you can use the
full screen area for reading. If you want to edit the document, tap in it. OfficeSuite
will switch to edit mode and will show keyboard and edit toolbar at the bottom of the
screen.
WORKING WITH TEXT
Text selection
Double tap on a word to start the selection. The marked text will be highlighted. Fine selectors
will appear that will allow you to extend or refine your choice. Tap and drag either of the
selectors until you highlight the exact text that you need.
Cut, Copy, Paste
OfficeSuite allows you to cut, copy and paste text selection to other places in the current
document or other documents. To do so:
1

Select the text.

A popup toolbar will appear.

Select to Cut or Copy the selection according to your needs.

Navigate to the place where you want to copy or paste the selection.

Tap and hold until the context menu appears and select Paste.

Undo / Redo
In OfficeSuite you are able to undo and redo the last operations that you have performed. To do
so, use the Undo button from the navigation bar. To redo the operation, tap and hold on the
Undo button and select Redo from the popup menu that will appear.

EDITING FEATURES
Text and Paragraph Formatting
Text and paragraph formatting can be modified from the toolbar at the bottom of the screen in
edit mode. For fonts you can change the font size, style, color or highlight. For paragraphs you
can modify the paragraph alignment and indent.
Bullets and Numbering
In order to format selected lists you can use toolbar in the Document Editor edit mode:

Press

for a numbered list.

Press

to create or modify bullets.

Insert
To insert a Picture / Table / Hyperlink / Bookmark / Tab / Line break / Page break, select Insert
form the drop-down menu on the navigation pane.
Table
Select the table size by using the grid or by adjusting the number of columns and rows
from the menu. When done select Insert.
Image
If you want to insert an image, select the Image tab from the Insert popup menu and then
browse the folders to locate the desired image. Once inserted, you can move, resize and
rotate the image directly in the document.
Search
Use this option to search or search and replace text. Just type in the word you would like to
search in the Search section and optionally type in the new text in the Replace section. With
the left and right arrow you can move to the previous or next matching words. For each
separate match tap Replace for the change to take effect. When finished tap Done.
Go to Page
This feature gives you the option to move directly to a specific page. When you tap on Go to
Page a pop-up window appears. Enter the desired page and tap OK.
Zoom
Tap on this option to adjust the zoom scale in which you would like to view your document.
Spell Check
By entering in the submenu you can setup spell checker options. Turn on / off the built in spell
checking feature by sliding the button left or right.
Language
Choose the language for the spell checking feature among: English (U), English (US),
English (Canada), English (Australia), Italian, German, French, Spanish, Portuguese
(Brazil), Portuguese (Portugal), Danish, Dutch, Russian and Swedish.
Learned Words
Here you can find a list of words that you have added to the spell checking dictionary.

Word Count
In the word count tool you will see a list of counting features including the number of:
pages, words, characters (no spaces), characters (with spaces), and paragraphs.
FILE
The file menu on the navigation bar gives you access to some additional features:

Export to PDF

Tap on this option to export the current text document to PDF format. Enter the file name for
the new PDF and choose destination folder to export the file. Tap the pdf button to start the
export process. When finished press Done.

Print

Printing your documents is easier than ever. Just select the Print option, then the desired
printer and the number of copies by adjusting them with the - and + buttons. When
finished tap on Print.

Share

Email Document
You can email a file simply by tapping the Email Document option. A new screen will appear
allowing you to create a new email message. When finished filling in the requested details tap
Send at the upper right corner.
Zip & Email Document
If your document is too large, you can use this option in order to zip the file and directly attach
it to your email.
Open in Another App
This option allows you to open your current document in other applications supporting the
same format and installed on your device.

Settings

Here you can switch on / off the Autocorrect feature by sliding the button left or right.

Protect

To set up a password to protect your file, select Protect from Tools. Type in the
desired password, confirm and tap OK. In order to remove an existing password,
select Protect, enter the current password to validate and confirm the removal with
OK.

KEYBOARD SHORTCUTS
Supported Hardware Keyboard Shortcuts

Cmd+A - Select All

Cmd+C - Copy

Cmd+X - Cut

Cmd+V - Paste

Cmd+Z - Undo

Cmd+Shift+Z - Redo

Shift+Arrow - Select text

Cmd+Up/Down - Move cursor to the beginning/end of the file

Cmd+Left/Right - Move cursor to beginning/end of the current line

Alt+Left/Right - Move cursor to the previous/next word

Esc - Bring up virtual on-screen keyboard

Alt-Delete - Delete the word to the left of the cursor

Cmd-Delete - Delete everything on the current line to the left of the cursora

Supported Emacs Keybindings

Ctrl-A - Move cursor to the beginning of the line

Ctrl-E - Move cursor to the end of the line

Ctrl-F - Move cursor forward one character

Ctrl-B - Move cursor backward one character

Ctrl-K - Kill/delete text between cursor and the end of the line

Ctrl-H - Delete one character to the left

Custom Shortcuts

CMD+Y - Redo

CMD+F - Search

CMD+P - Open print dialog

CMD+G - Open the Go To Page dialog

CMD+S - Save

CMD+B - Bold

CMD+I - Italic

CMD+U - Underline

CMD+SHIFT+< - Decrease font size one value

CMD+SHIFT+> - Increase font size one value

OFFICESUITE SPREADSHEET EDITOR

OfficeSuite allows you to open, create and edit Microsoft Excel XLS, XLSX, as well
as CSV files.
VIEWING AND NAVIGATION
For easy browsing and navigation OfficeSuite offers some on-screen controls.

Changing spreadsheets - as in Microsoft Excel, OfficeSuite supports different tabs

for each spreadsheet. To switch to a spreadsheet, just tap on its tab. For files with
multiple sheets, scroll the sheet bar horizontally until you find the desired sheet.

To find a word - the Find and Replace will enable you to refine your search, to
replace text and to navigate in the search results.

Changing row height and/or column width - You can change the row height or
column width by tapping and holding on the row/column boundary. Slide the
boundary left/right or up/down. A thin dotted line will indicate the new boundary
position.

EDITING SPREADSHEETS
OfficeSuite allows you to modify cells, columns, rows, their formatting and contents. Tap a cell
and directly start typing to fill in or modify the cell.
To select multiple cells, hold the first cell and drag until you mark the whole desired area.
Cut, Copy and Paste
OfficeSuite allows you to cut, copy and paste cells or selections to other places in the current
document or other documents on your device. To do so:
1

Select the cell(s).

Upon second tap a context menu will appear where you can select Cut or Copy .

Go to the place where you want to paste the cell(s) and choose Paste from the context
menu.

Clear
With this option you can clear all the information in a selection of cells or a single cell. You
additionally have the option to only Clear Formats, Clear Contents or both - with Clear All.
Freeze/Unfreeze
OfficeSuite allows you to freeze a cell, selection of cells, column(s) and row(s). Select the
object you want to freeze and then tap Freeze from the context menu. Please bear in mind
that freezing a single cell will cause both the corresponding row and column to be freezed.
You can Unfreeze from the same context menu.
Filter ON / OFF
Filtering hides the rows, columns or selection of cells containing data that do not meet the
filter criteria you define. Select the area to which you want to apply the filter and select
Filter ON / OFF from the context menu.
Undo / Redo
In OfficeSuite you are able to undo and redo the last performed operations. To do so, use
the Undo button from the navigation bar. To redo the operation, tap again and hold the
Undo button. Select Redo from the menu.

Defined Names
Tap on the drop down menu in order to enter in the Formulas menu. Tap on the Define name
option. A menu opens where you can type in the Name. Select the Range and Scope of your
new Defined Name. When finished press Done.
Formula Insertion
Tap on the formula bar (FX) in order to get access to the available formulas. OfficeSuite
offers a wide array or formula classes you can chose from such as Common, All,
Database, Information, Logical, Math, Date & Time, Financial, Look up & Ref, Text and
Compatibility.
Autofilter Functions
While you type a functions name in the (FX) field OfficeSuite will dynamically filtered
available functions to help you find the one you are looking for. When you see the desired
function tap on it and it will appear in the (FX) field.
Auto Fit
Select the column / row you would like to Auto Fit. A pop up tool bar will appear and will allow
you to select Fit. The row / column will automatically adjust its height / width to the cell
containing largest amount of characters.
Insert
The Insert menu gives the opportunity to insert Charts and Images in the spreadsheets by
pressing Insert form the drop-down menu on the navigation pane.
Image
If you want to insert an image, select Image from the list and then browse the folders in order
to locate the desired image. Once inserted, you can move, resize and rotate the image.
Zoom
Tap on this option to adjust the zoom scale in which you would like to view your document.
Go to...
This feature gives you the option to skip directly to a cell. When you tap on Go to... a pop-up
window appears. Enter the desired cell coordinates and tap OK.
Sort...
Select the data range you want to have sorted and then tap on the Tool Button on the
navigation bar. Select Sort. The sorting criterion is by Columns or by Rows. When you select a
few columns and want to exclude the top row from the process of sorting, you could use the
My Data has Headers feature. You could switch on / off the Case Sensitive sorting feature as
well. When done with the sorting criteria tap Done.
Filter
Filtering hides the rows, columns or selection of cells containing data that do not meet the filter
criteria you define. To setup a filter, tap on the Filter option in the Tools menu. For all columns
with content an arrow will appear indicating that the filter feature is activated. Tap on the filter
arrow to configure the filter. You can select between Comparison Filter, Multiple Choice,
Above average, Below average and Top N type of filters. From the submenus of the filters you
can adjust the filter criteria. You can also Clear filter and Reapply filter from the filter menu

FORMAT CHART
To format or modify an existing chart, select the chart from the drop-down menu on the
navigation pane and the Format Chart menu will be activated in the navigation toolbar.
Type
You can change the chart type to Column, Line, Pie, Bar or Area from the list.
Format
You can format the chart with the following options:

Labels

To enter a Chat Title or Horizontal Labels, switch on the feature and tap on the name
corresponding field. You can either type in the name or you can select a cell where you want
to place the title or label. The cell will be highlighted in red. You can select an area of data by
stretching the highlighted field. When finished press Done on the upper left-hand corner.

Data Range

The data range is the spreadsheet data that the chart visualizes. The selected range
will be highlighted in red. You are able to expand the data and by dragging to include
the new range and thus modify the chart.
You can classify the data series by columns or by rows. Use Series in option to
modify this.
Legend Entries
This option allows you to modify the series labels in the legend and values.
FILE
The file menu on the navigation bar gives you access to some additional features:
Print
Printing your documents is easier than ever. Just select the Print option, then the
desired printer and the number of copies by adjusting them with the - and + buttons.
When finished tap on Print.
Share
Email Document
You can email a file simply by tapping the Email Document option. A new screen will
appear allowing you to create a new email message. When finished filling in the
requested details tap Send at the upper right corner.
Zip & Email Document
If your document is too large, you can use this option in order to zip the file and
directly attach it to your email.
Open in Another App
This option allows you to open your current document in other applications supporting
the same format and installed on your device.
Protect
To set up a password to protect your file, select Protect from Tools. Type in the
desired password, confirm and tap OK. In order to remove an existing password,
select Protect, enter the current password to validate and confirm the removal with
OK.

KEYBOARD SHORTCUTS
Supported Hardware Keyboard Shortcuts

Cmd+C - Copy
Cmd+X - Cut
Cmd+V - Paste
Cmd+Z - Undo
Cmd+Shift+Z - Redo
Shift+Arrow - Select text
Alt+Left/Right - Move cursor to the previous/next word

Custom Shortcuts

CMD+Y - Redo
CMD+F - Search
CMD+P - Open print dialog
CMD+G - Open the Go To Page dialog
CMD+S - Save
Arrow keys - Move the selection
Shift+Arrow key - Expand the selection

OFFICESUITE PRESENTATION EDITOR

OfficeSuite allows you to view and edit Microsoft PowerPoint PPT, PPS, PPTX, PPSX files.
VIEWING AND NAVIGATION
Changing slides - you can easily swipe between different slides. Page navigation pane at
the bottom of the screen in portrait and at left hand side in landscape mode allows you to
preview and scroll to a specific slide.
Pinch zoom in or out to increase or decrease the zoom level of the slide.
Insert
OfficeSuite gives the opportunity to add text boxes and images in slides by pressing Insert
form the drop down menu on the navigation pane.
Text Box
A new Text Box will appear on the slide. You are able to move, resize, rotate and add text
in the Text Box.
Picture
Select Picture from the Insert menu and then browse your folders to locate the desired
picture. Once inserted, you can move, resize and rotate the picture.
Shape
When you select Shape you can add in the presentation various types of shapes from the
provided list.
EDITING FEATURES
OfficeSuite allows you to easily create new presentations from predefined slide templates
or to edit existing slides. When you start a presentation OfficeSuite will recognize the
different objects, pictures and text areas and will automatically surround them in shapes
and text boxes which you can further modify.
Slide Templates
The slide templates offer various premade slide layouts allowing you to easily create new
slides. A template can be added by tapping New Slide on the navigation pane. A popup
menu with thumbnails of the different templates will appear. Tap on the desired one to add
it to the current presentation. You can now fill in your information and further edit and
design your slide.
Working with Objects
OfficeSuite allows you to manage different objects in slides as text boxes, headers and
footers, and images. Tap on an object to select it and it will be marked with a frame. Use
the red arrows on the object frame to drag and resize the object. You are also able to
rotate and move the object. With the pop-up menu that appears above the frame you can
Delete, Copy or Cut the selected object.
Z-Ordering
You can also change the z-order of objects in a slide. Use the context popup menu to
Bring to Front/ Back or Bring Forward/ Backward images or text boxes.

Hyperlinks
To insert a hyperlink in an object, choose Hyperlink in the context popup menu. You can add
an URL, Email or a Slide. In the corresponding submenus type in the URL, Email or choose the
desired slide where you want to link to and tap Done. When you tap on the object again, the
context menu will show Execute Hyperlink option. If you want to remove the hyperlink, just tap
the Remove Hyperlink option from the context menu.
Editing Text
To edit text in slides, tap in the desired text box. Double tap on the text and the cursor will
appear. Once the cursor appears you will be able to add and delete text.
Go to Page
This feature gives you the option to move directly to a specific slide. When you tap on Go
to Page a pop-up window appears. Enter the desired slide and tap OK.
SLIDESHOW
To start a slideshow, select
. You can choose between manual and automatic mode.
In automatic mode you can adjust the timing in which the slides change by using - and +.
To stop the slideshow, press on the current slide and then select Back from the
navigation bar. OfficeSuite supports a range of slide transitions.
FILE
The file menu on the navigation bar gives you access to some additional features:

Print

Printing your slides is easier than ever. Just select the Print option, then the desired printer,
the number of copies by adjusting them with the - and + buttons or choose the range by tap on
the Range option. When finished tap on Print.

Share

Email Document
You can email a file simply by tapping the Email Document option. A new screen will
appear allowing you to create a new email message. When finished filling in the
requested details tap Send at the upper right corner.
Zip & Email Document
If your document is too large, you can use this option in order to zip the file and directly attach
it to your email.
Open in Another App
This option allows you to open your current document in other applications supporting the same
format and installed on your device.

Protect

To set up a password to protect your file, select Protect from Tools. Type in the desired
password, confirm and tap OK. In order to remove an existing password, select Protect,
enter the current password to validate and confirm the removal with OK.

OFFICESUITE PDF EDITOR

OfficeSuite allows you to view and edit Adobe PDF documents.
NAVIGATION IN PDF DOCUMENTS
Easily swipe between different pages.
Page navigation pane at the bottom of the screen in portrait and at left hand side in
landscape mode allows you to preview and scroll to a specific page.
VIEWING PDF FILES
Pinch zoom in or out a document to increase or decrease the zoom ratio of the current
document.
EDITING PDF FILES
Copy, Highlight, Strikeout and Underline
OfficeSuite allows you to Copy, Highlight, Strikeout and Underline text selection in your
PDF files. To do so:
1. Select the text.
2. A popup toolbar will appear.
3. Select to Copy, Highlight, Strikeout or Underline the selection according to your
needs.
Note
To create a note or comment in your PDF file, longtap where you want to place the note
and use the popup context menu. Select Note and type in your comment in the dialog box.
When finished tap Save. To view your note, tap on the note icon and select Open from the
context menu.
Search
To find specific text in the current document, press Find on the navigation bar and then
select Search from the menu. Specify text to be searched for. You can use the settings
button to define search options and the arrow buttons to move between the search results.
Go to...
This feature gives you the option to move directly to a specific page. When you tap on Go
to... a pop-up window appears. Enter the desired page and tap OK.

FILE
The file menu on the navigation bar gives you access to some additional features:

Print

Printing your pages is easier than ever. Just select the Print option, then the desired
printer, the number of copies by adjusting them with the - and + buttons or choose the
range by tap on the Range option. When finished tap on Print.

Share

Email Document
You can email a file simply by tapping the Email Document option. A new screen will
appear allowing you to create a new email message. When finished filling in the requested
details tap Send at the upper right corner.
Zip & Email Document
If your document is too large, you can use this option in order to zip the file and directly attach
it to your email.
Open in Another App
This option allows you to open your current document in other applications supporting the
same format and installed on your device.

Protect

To set up a password to protect your file, select Protect from Tools. Type in the desired
password, confirm and tap OK. In order to remove an existing password, select Protect,
enter the current password to validate and confirm the removal with OK.