Fashion Process Flow:

Purchasing:
PO Creation.
Payment Terms,
methods, shipping
Methods are finalized
during this phase

Management
decides the
supplier

Place the order and it is

finalized through Mail
conversation

Pro-forma Invoice
is sent by the
supplier

Pre-PO is created based

on the pro-forma
received from supplier

PO is created along
with all necessary
details

Copy of the Receipt is

sent to the Central
Warehouse

Receipt is entered
once the item
reaches Port
Payment Terms,
methods, shipping
Methods are
entered in PO.

If the Item is shipped

via flight/ship, the
airway bill Is entered

PO Receiving:

Item is shipped by
the Supplier

Item is received in
the Port

Invoice and
Shipping
Documents are

Item is transferred
to Fashion Central
Warehouse

Inspection is done
to verify the
quantity & quality
of the Items
received

Data Entry the

quantity received
and stock is
updated
Report is run to
see the total
quantity received,
which also
automatically
generate an ITEM

Head office is
notified about the
item arrived in port
Receipt Number
is notified to
CWH

Head office is
notified about the
item arrived in port
& payment is
made as per the

Item Costing:

Item is received
and stock is
updated in
CWH

Item costing is
done based on the
discretion of the
Management.

Once the Item

costing is done,
the items selling
price is fixed at
CWH Level

Based on the Price

reference No.,
barcoding is done
for the items.

Item Transfer:
Once the Item
costing is done,
barcoding is
completed in CWH

Barcoding is done
and is attached to
the Item

Item transfer is
executed at the
Org Level

Delivery Note is
attached with the
Shipment for
showroom Purpose

Fashion Sales:

Item is received
from CWH.

Items are
displayed in the
showroom

Invoice is given to
the customer.

At POS, customer
selects the item &
sales order is
created .

Payment methods
(Card or Cash) are
captured in the
sales order.

Sales person
captures the Item
and the Payment
method along with
the type of
customer

Fashion Purchase Returns:

Items are received

at CWH

Items are
inspected as per
the PO in terms of
Quality and

Is Item
Damaged?

Yes

Supplier is notified
about the
damaged item &
necessary actions
are taken

No

Items are sent to

the Showrooms
after the costing
and Barcoding is
done

Fashion Sales Returns:

Items are sold in
Showrooms

If the customer
finds the item to
be defective, they
return the item in
showroom

If the Item is returned

in <= 48 hrs

No
Credit Note is
provided to the
Customer or
credited to the
Existing Account

Yes

Total amount of
that item is
refunded in the
mode of Cash