NUS CIVIL ENGINEERING CLUB

T H E N A T IO NA L U N IV E RS IT Y of S IN G A PO R E
An Affili ated Cl ub of NUS Students Engineeri ng Club
____________________________________________________________________________________________________________

NUS Civil Engineering Club Policy Book (Recruitment 2011)

Updated: 2 August 2013
NUS Civil Engineering Club of National University of Singapore is an affiliated club of the NUS
Students Engineering Club. The NUS Civil Engineering Club looks specifically into the
wellbeing and interests of the Civil Engineering undergraduates.
1.

Vision and Mission of NUS Civil Engineering Club

1.1

Vision

1.1.1

To be the best undergraduate Club that constantly engages the Civil Engineering
community in National University of Singapore for all student affairs, welfare and career
development interests.

1.2

Missions

1.2.1

Connect 4: Inter-Connect; Inter-Department Connect; Inter-Local Connect; Inter-Global

Connect
Inter-connect
Fostering strong ties between the different levels of Civil Engineering students, including
Alumni.
Inter-department connect
Working hand-in-hand Department and other clubs to bring about greater benefits for all
Civil Engineering students.
Inter-local connect
To heighten the social awareness of Civil Engineering students about local community
and also awareness about the local Civil Engineering industry.
Inter-global connect
To bring students out of their comfort zone and into other parts of the world in order to
give students a global perspective of the Civil Engineering industry and social issues.

1.2.1.1
1.2.1.2
1.2.1.3
1.2.1.4

1.3

Objectives

1.3.1

To promote and enhance the CE Family Spirit and the CE Identity, forging closer ties
between the students and the department.
To cater to the career development needs and look into the welfare of the Civil
Engineering students.
To organize local and overseas community involvement projects aimed at raising
students awareness of the less fortunate in society.
To stir awareness and interest in the Civil Engineering field in Civil Engineering
students.
To work with Civil and Environmental Engineering Department to resolve all student
affairs.
To collaborate with our sister Club, the Environmental Science and Engineering Student
Club (ESESC) and the NUS Students Engineering Club to bring about better events.

1.3.2
1.3.3
1.3.4
1.3.5
1.3.6

2. Structure of the Management Committee

NUS CIVIL ENGINEERING CLUB

T H E N A T IO NA L U N IV E RS IT Y of S IN G A PO R E
An Affili ated Cl ub of NUS Students Engineeri ng Club
____________________________________________________________________________________________________________

2.1

The 16th Management Committee will consist of the following:

Executive Committee (EXCO)
1. Chairperson
leading the Management Committee and the Club Operations and Development Subcommittee (CDS)
2. Vice Chairperson (Internal Affairs)
leading the Students Affairs and Welfare Sub-committee (SAW)
3. Vice Chairperson (External Relations)
Leading the Career Development Sub-committee (CADS)
4. Secretary cum Financial Controller
Club Operations and Development Subcomm (CDS)
5. IT Director
6. Social Media Director
7. Logistics Director and Vice-Director(s)
8. Marketing Director and Vice-Director(s)
9. Publication Director and Publication Team (reporters, photographers, layout
designer)
10. Publicity Director and Vice-Director(s)
11. Orientation Camp Director
12. Club Operations and Development Sub-committee Members
Students Affairs and Welfare Subcomm (SAW)
13. Civil and Environmental Engineering Day Director
14. Welfare Director
15. Student Affairs and Welfare Sub-committee Members
Career Development Subcomm (CADS)
16. Safety and Health Day Director
17. External Liaison Officers
18. Career Development Sub-committee Members
Operation Orion and Organising Committee
(recruitment sent out separately by Operation Orion)

2.2
2.3
2.4

Members of the Ex-co have the right to veto any decisions made by the Management
Committee members and can also amend the Policy Book.
The positions for Operation Orion will be recruited under the Operation Orion Main
Organising Committee.
The structure of the club may change due to the availability of suitable candidates.

NUS CIVIL ENGINEERING CLUB

T H E N A T IO NA L U N IV E RS IT Y of S IN G A PO R E
An Affili ated Cl ub of NUS Students Engineeri ng Club
____________________________________________________________________________________________________________

NUS CIVIL ENGINEERING CLUB

T H E N A T IO NA L U N IV E RS IT Y of S IN G A PO R E
An Affili ated Cl ub of NUS Students Engineeri ng Club
____________________________________________________________________________________________________________

3. Duties and Responsibilities of the Committee Positions

Executive Committee (EXCO)
Chairperson
The Chairpersons primary responsibilities will involve the general supervision of all events and
activities organized by the club, and operation of the club. He will direct the Club Operations and
Development Subcomm (CDS) and oversee the Orientation Camp.
The Chairperson should preside at and direct club meetings to keep the committee focused.
He/She should establish long-term and short-term goals for the club to ensure that the committee
is on track and achieving its goals. He/She should provide a positive and supportive learning
environment, where every committee member has the opportunity to develop and hone their
communication and leadership skills.
The Chairperson should work closely with the EXCO members, in particular the two ViceChairpersons, to establish strong synergy and working relationships across all various subcommittee in order to achieve team cohesion and bring the Club to greater heights.
The Chairperson, together with the committee members, should also foster links with the
Department, Students, Alumni and Industry, in addition to promoting CE Club.
Vice Chairperson (Internal Affairs)
The Vice Chairperson (Internal Affairs) will manage the relationship among the management
committee. He/She should organize regular gatherings to create a stronger bond among the
management committee.
The Vice Chairperson (Internal Affairs) will direct the Student Affairs & Welfare Sub-committee
and oversee the Civil Engineering Day 2013, the welfare activities, welfare pack giveaways, and
ad-hoc student affairs and welfare initiatives. He/ She should constantly lead the sub-committee
and engage the student population for ideas and initiatives to better the experience of the
undergraduates community. He/ She is to ensure the sub-committee members help out one
another to ensure an enjoyable and fulfilling experience serving in the Management Committee.
Vice Chairperson External Relations
The Vice Chairperson (External Relations) will direct the Career Development Sub-committee
and also oversee and Safety and Health Day.
The Vice Chairperson (External Relations) will manage the relationship between the NUS Civil
Engineering community and external CE related agencies. He/She should initiate and organize at
least two site visits for CE students to understand more about the working conditions and
environment as a civil engineer. He/ She should actively reach out to the industry and invite
companies into the school to deliver industrial seminars and career talks together with the team
of External Liaison Officers under his sub-committee. The Vice Chairperson (External Relations)
will host visitors from other universities when necessary.
The Vice-Chairperson (External Relations) should work with students from the Civil Engineering
cohort to brainstorm for ideas to develop in order to cater to the career development interests of
the cohort. These interests include internships, Students Exchange Programmes, industrial
attachments and CORS bidding feedback. The Vice-Chairperson should take proactive actions to

NUS CIVIL ENGINEERING CLUB

T H E N A T IO NA L U N IV E RS IT Y of S IN G A PO R E
An Affili ated Cl ub of NUS Students Engineeri ng Club
____________________________________________________________________________________________________________

organise networking sessions so that the student population can benefit from the experiences of
one another.
The Vice-Chairperson (External Relations) should keep a constant lookout for related career
networking sessions and actively share with the cohort.
He/ She is to ensure the sub-committee members help out one another to ensure an enjoyable
and fulfilling experience serving in the Management Committee.
Secretary Cum Financial Controller
The Secretary Cum Financial Controller should manage all record-keeping and administrative
details. Detailed records of past events/activities organized by the club should be kept available
and up-to-date. The Secretary Cum Financial Controller will also record the minutes for club
meetings, and arrange the room and setup for all meetings.
The Secretary Cum Financial Controller should manage the club's financial health handles the
club's finances. The Secretary Cum Financial Controller will receive and disburse funds to further
the operation of the club. At the end of every semester, the Secretary Cum Financial Controller
must prepare a record of the transactions and accounts balance of the club. The Secretary Cum
Financial Controller will also liaise with the NUS Engineering Club on financial administrative
matters.
The Secretary Cum Financial Controller is also responsible for improving the working
relationship with NUS Students Engineering Club, Environmental Science and Engineering
Student Club (ESESC) and the Civil and Environmental Engineering Department, together with
the Chairperson.

NUS CIVIL ENGINEERING CLUB

T H E N A T IO NA L U N IV E RS IT Y of S IN G A PO R E
An Affili ated Cl ub of NUS Students Engineeri ng Club
____________________________________________________________________________________________________________

Club Operations and Development Sub-committee (CDS)

Logistics Director and 2x Logistics Vice-Director
The Logistics Director will manage, account and maintain all logistics in the club room. He/she
will provide logistical assistance to all CE Clubs event including but not limited to CEE Day,
Safety and Health Day, Welfare events. The Logistics Director should be kept in the loop for the
logistics support for Operation Orion. He/ She will be the designated Logistics Director for
Orientation Camp 2013.
LogistiThe Logistics Director should work closely with his Logistics Team to ensure efficient
logistics management for the Club. He/ She should communicate with the Event Directors
especially in the weeks leading up to a flagship event (such as CEE Day). Where necessary, the
Logistics Director should take initiative and activate fellow members in the Management
Committee for assistance such as the migration of current Clubroom to future Clubroom (in the
pipeline).
IT Director
The IT Director will constantly manage the CE Clubs website and work closely with the
Publications Director to post regular updates of club events/activities or google forms on the
website. He/She will manage and handles handing over of email accounts for @ceclub.sg email
accounts from the outgoing to the incoming management committee. He/ She should work with
the Secretary cum Financial Controller to maintain the CE Club Dropbox folder and ensure
proper archival, sharing, and upkeeping of documents in order to build a strong institutional
knowledge for the Club.
Social Media Director
The Social Media Director is in charge of channelling all publicity for events onto the social media
(namely Facebook) in creative and engaging manners. He/ She should campaign for more
participation on the Clubs Facebook Page and Group and sustain the interaction among students
on the page through interesting and useful contents and posts.
Marketing Director and 2x Marketing Vice-Directors
The Marketing Director will execute the Marketing Directives in phases (archived in Dropbox
folder). First, he/ she will work with the Chairperson to draft up marketing proposals, and next,
source for companies in order to secure partnership with Civil Engineering companies, and
products sponsorships. For partnership, he/ she should be the point-of-contact between the Club
and the partner company. He/ She will also be in charge of the souvenirs and token of
appreciation for our partner company. For products/ services sponsorship, he/ she should
communicate with the Logistics Director and the relevant Events Director after securing the
sponsorships.
The Marketing Director should work closely with the Vice-Chairperson (External Relations) once
the partner company for the semester has been secured to make sure the sponsorship
remuneration package (including site visits, industrial seminars etc.) is fulfilled for the partner
company.

NUS CIVIL ENGINEERING CLUB

T H E N A T IO NA L U N IV E RS IT Y of S IN G A PO R E
An Affili ated Cl ub of NUS Students Engineeri ng Club
____________________________________________________________________________________________________________

Publication Director and Publication Team (reporters, photographers, layout designer)

The Publication Director should manage the creation and maintenance of the club's image
through the CE Club Publication Interface. Where possible, he/ she should contribute regular
updates of club events/activities or publicity campaigns onto the CE website, CE notice board,
NUS CE Club Facebook Page, E-Mag managed by the NUS Engineering Club and CE Clubs
magazine Interface.
The Publication Director will work closely with his/ her Publication Team to take pictures of
various club events and work closely with the IT Director and Social Media Director to provide
updates on the various media channels. He/ She should constantly work with all Event Directors
to journal down Club activities through photographs, text and interview to generate contents for
the Clubs annual publication. He/ She should aim to have the semester Club publications out by
the start of the following semester and communicate with the Logistics Director to distribute at
strategic times.
Publicity Director and Vice-Director
The Publicity Director will be in charge of the designs of logos, posters and banners for all CE
events/activities such as CE day, Safety Day, Orientation, etc. He/ She should provide first level
of clearance/ checks for email blasts and other similar major dissemination of information to the
cohort before the Chairperson approves.
The Publicity Director should also work hand in hand with the Publication Director in the
designs related work for the Clubs publication.
Students Affairs and Welfare Sub-committee (SAW)
Welfare Director
The Welfare Director will organize at least one welfare activity for the Civil Engineering cohort.
The welfare activity should serve the purpose of bonding the different Civil Engineering cohorts
together. The Welfare Director should also promote senior-junior and mentor-mentee
relationships and organize regular meetings for CE students to interact with their mentors. He/
she should organise activities to promote bonding within the Club as well.
Career Development Sub-committee (CADS)
External Liaison Officers
The External Liaison Officers are the points-of-contact with the external CE related agencies after
they have agreed to partner with the Club for the semester, or agreed to deliver industrial
seminars, or organise site visits. They should liaise with the companies on the logistical details
such as date, time, venue of event and transport and be present during the event to be the Club
Ambassador. They should actively maintain good relationships with the companies through
follow-up emails and giving souvenirs representative of the Club such as corporate gifts, Club Tshirts and the Club Publication.

NUS CIVIL ENGINEERING CLUB

T H E N A T IO NA L U N IV E RS IT Y of S IN G A PO R E
An Affili ated Cl ub of NUS Students Engineeri ng Club
____________________________________________________________________________________________________________

Flagship Projects under each sub-committee

Each sub-committee will have their own flagship projects to spearhead, led by the various
Event Directors. They will form the planning group for these flagship projects and activate the
whole Management Committee in the execution of the projects.
Orientation Director under the Club Operations and Development Sub-committee (CDS)
Orientation Director will organize the 5th Civil Engineering Orientation in 2014. He/ She should
work closely with the Directors in CDS in this year-long project. He/ She will also be in charge of
recruiting more members into his/her Orientation Organizing Committee to facilitate the
organizing process (such as OGLs, councillors, programmes team etc.). He/ She will also work
with the Department for the CE booth during NUS Open House.
Civil and Environmental Engineering Day Director under the Students Affairs and Welfare
Sub-committee (SAW)
Orientation Director will work closely with fellow sub-committee members and the ESESC to
organize the Civil and Environmental Engineering Day 2014. Where necessary, he/ she should
recruit new members into his/her Civil and Environmental Engineering Day 2014 Organizing
Committee to facilitate the organizing process.
Safety and Health Day Director under the Career Development Sub-committee (CADS)
Safety and Health Day Director will work closely with his / her fellow sub-committee members
to organize Safety Day 2014 with the Civil and Environmental Engineering Department in
August/September 2014. Where necessary, he/ she will also be in charge of recruiting more
members into his/her Safety and Health Day 2013 Organizing Committee to facilitate the
organizing process.
Operation Orion Director under the Club
The Operation Orion Director will organize the 14th Operation Orion in 2013. He/She will also be
in charge of recruiting more members into his/her Operation Orion Organizing Committee to
facilitate the organizing process. This position is not for recruitment.
Honorary Advisor
The Honorary Advisor will guide and support the incoming management committee. The
primary role of this position should be to serve as a resource for the new committee and ensure
continuity with past terms. The Honorary Advisor should be the Ex-Chairperson or Ex-Vice
Chairperson who wishes to continue serving the CE family, and will take up this position
automatically and at the discretion of the Chairperson. He/She will provide advices to the Ex-co
on the running of the three sub-committees.

NUS CIVIL ENGINEERING CLUB

T H E N A T IO NA L U N IV E RS IT Y of S IN G A PO R E
An Affili ated Cl ub of NUS Students Engineeri ng Club
____________________________________________________________________________________________________________

4. Description of CE events/activities and Sub-committees

Civil and Environmental Engineering Day (CEE Day)
CEE Day is an annual event organized for everyone in the NUS CEE family, including the
undergraduates, graduates, professors, staffs and laboratory technicians from both Civil
Engineering and Environmental Science and Engineering. It is a day to reward everyone for their
hard work in the past academic year. CEE Day serves to provide everyone in the community and
alumnus an opportunity to interact with each other. Activities on the day may include Carnival
Games, BINGO, BBQ, Lucky Draws or a signature competition to test our CEE practical skill. It is
also a well-known tradition among the Engineering Faculty that the CE Club gives out free Tshirts to the CE community on this event to reinforce the CE identity and to promote a strong
sense of ownership of the industry.
Since 2013, the CE Club have been co-organising the CEE Day together with the Environmental
Science and Engineering Student Club (ESESC) and the Department to bring about more exciting
activities for the CEE community.
Operation Orion
Operation Orion is a student initiated community service project organized by the CE Club. In
this Overseas Community Involvement Project (OCIP), we seek to put our Civil Engineering
knowledge into good use for the benefit of the less fortunate. Having an impressive 13-year track
record, Operation Orion seeks to explore new dimensions in community service and push the
boundaries of engineering innovation, practicality and resilience. Operation Orion 2010 and 2009
did projects in Mount Hope Training Centres (MHTC) at Balai Karangan, West Kalimantan,
Indonesia. Operation Orion 2013 will be doing a project in Laos in December.
Orientation
Having been through life as NUS students, we understand the hectic schedule during school
terms and the need to take a break and interact with our peers, seniors and juniors. Having a CE
Orientation camp in June/ July is beneficial to the student community in terms of networking
and simply to have fun. This camp serves as a valuable opportunity for current students to forge
closer bonds and promote interactions with other participants. CE camp also caters to the need of
the incoming year ones. The fun activities and informative sessions will give our freshmen
confidence to start their University life as civil engineering students.
Safety and Health Day
Safety Health Day serves to promote safety awareness among CE students. Activities planned for
the upcoming Safety Day include safety poster design, scaffolding modeling, interactive Q&A
session and a talk by the Workplace Safety and Health Council (WSHC).
Site Visits
As part of the undergraduates career development, CE Club organizes several Site Visits during
the academic year. This keeps the undergraduate in touch with the construction method
developments in Singapore. This activity also serves to bring the CE undergraduates closer to
some of the companies in Singapore.
Welfare Activity

NUS CIVIL ENGINEERING CLUB

T H E N A T IO NA L U N IV E RS IT Y of S IN G A PO R E
An Affili ated Cl ub of NUS Students Engineeri ng Club
____________________________________________________________________________________________________________

To foster closer relationships among CE students, CE Club organizes Welfare Activities. This
event gives undergraduates the chance to exercise and be healthy. Furthermore, participants can
also bond together as they overcome the physical challenges together. The CE Club is innovative
and always tries to bring in fresh ideas to NUS. We were the first to organize a Lasertag game at
night in NUS in 2009 and 2010. In 2008, we organized a night cycling expedition.
Club Operations and Development Sub-committee
This sub-committee forms the core operations of the Club, operations that are essential for any
events or initiatives that the Club spearheads. Members of this sub-committee are specialised in
their own field and should constantly strive to upkeep good practices and improve on the current
system within their own domain. Members will also be responsible for reviewing the clubs
structure and documentation system and improve it if necessary.
Career Development Sub-committee
The sub-committees objective is to create career awareness by working with students from the
cohort and implementing a series of programs. The members are responsible for arranging site
visits and talks by industrial partners. They will also arrange avenues for undergraduates who
have returned from industrial attachments (IA, VIP) and overseas programs (SEP, NOC) to share
their experiences with others. The sub-committee will also assist in the organization of Safety and
Health Day in order to inculcate safety values into the CE community.
Student Affairs & Welfare Sub-committee
The sub-committee focuses on issues regarding academic progression and student life of the
undergraduates. The members will create avenues for the undergraduates to feedback on such
issues. They will investigate and recommend policies to the club and to the Civil and
Environmental Engineering Department through the Chairperson. The sub-committee will also
facilitate the transition of undergraduates from the common engineering stream, polytechnic
track and overseas exchange programs into the Civil Engineering program.
The sub-committee is also to look after the wellbeing of the undergraduates. They will also help
to organize the welfare activities and CEE Day.

10