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4154 Federal Register / Vol. 70, No.

18 / Friday, January 28, 2005 / Notices

Dated: January 18, 2005. Foundation announces the following NUCLEAR REGULATORY
Keith T. Sefton, meeting: COMMISSION
Deputy General Counsel (Administration and Name: Committee on Equal Opportunities
Management). [Docket No. PAPO–00, ASLBP No. 04–829–
in Science and Engineering (1173). 01–PAPO NEV–01]
[FR Doc. 05–1546 Filed 1–27–05; 8:45 am] Dates and Time: February 15, 2005, 8:30
BILLING CODE 7510–13–U a.m.–5:30 p.m. and February 16, 2005, 8:30 Atomic Safety and Licensing Board;
a.m.–2 p.m. Department of Energy (High Level
Place: National Science Foundation, 4201 Waste Repository: Pre-Application
NATIONAL AERONAUTICS AND Wilson Boulevard, Room 1235 S, Arlington, Matters); First Case Management
SPACE ADMINISTRATION VA 22230. Order (Regarding Preparation of
[Notice 05–011] Type of Meeting: Open. Privilege Logs)
Contact Person: Dr. Margaret E.M. Tolbert,
Notice of Prospective Patent License Senior Advisor and Executive Liaison, January 24, 2005.
CEOSE, Office of Integrative Activities, Before Administrative Judges: Thomas S.
AGENCY: National Aeronautics and National Science Foundation, 4201 Wilson Moore, Chairman, Alex S. Karlin and Alan S.
Space Administration. Boulevard, Arlington, VA 22230, Telephone: Rosenthal
ACTION: Notice of Prospective Patent (703) 292–8040. The purpose of this order is to
License. Minutes: May be obtained from the promote good management and
Executive Liaison at the above address. efficiency in the resolution of
SUMMARY: NASA hereby gives notice Purpose of Meeting: To provide advice and
that Lake Shore Cryotronics, Inc. of documentary privilege disputes during
recommendations concerning broadening the pre-license application phase of the
Westerville, OH, has applied for a participation in science and engineering.
partially exclusive license to practice expected application by the United
Agenda: States Department of Energy (DOE) for
the inventions described and claimed in
U.S. Patent Application No. 10/192,886, Tuesday, February 15, 2005 a license to construct a repository for
entitled ‘‘Passive Gas-Gap Heat Switch high-level radioactive waste (HLW) at
Welcome by the CEOSE Chair
for Adiabatic Demagnetization Yucca Mountain, Nevada. DOE, the NRC
Introductions
Refrigeration,’’ and described in U.S. Review of CEOSE Meeting Agenda and
Staff, the State of Nevada (State), other
Provisional Patent Application No. 60/ Minutes
potential parties, interested Indian
572,663, entitled ‘‘Adiabatic Discussions/Presentations:
Tribes, and interested units of local
Demagnetization Refrigerator (ADR) Salt Broadening Participation in Chemistry— government (collectively Potential
Pill Design and Crystal Growth Process Dr. Arthur B. Ellis, Director of the Participants) are directed to submit their
for Hydrated Magnetic Salts,’’ which are Chemistry Division/National Science responses to this order within the times
assigned to the United States of America Foundation specified below.
as represented by the Administrator of Congressionally Required Decennial and I. Background
the National Aeronautics and Space Biennial Reports Prepared by CEOSE
Members On August 31, 2004, this Board
Administration. Written objections to
Dialogue with Dr. Arden L. Bement, Jr., granted the motion of the State to strike
the prospective grant of a license should
Director of the National Science DOE certification regarding its
be sent to NASA Goddard Space Flight
Foundation production of documentary material on
Center. NASA has not yet made a
the grounds, inter alia, that the gaps in
determination to grant the requested Wednesday, February 16, 2005 its document production, and the
license and may deny the requested
Opening Statement by the CEOSE Chair incompleteness of DOE’s review of the
license even if no objections are
Discussions/Presentations: documents for claims of privilege,
submitted within the comment period.
Continuation of Unfinished Discussions of showed that DOE had not made all
DATES: Responses to this notice must be February 15, 2005 documentary material available as
received within 15 days from date of Response to Action Items in the CEOSE required by 10 CFR 2.1003(a). LBP–04–
publication in the Federal Register. Meeting Minutes 20, 60 NRC 300 (2004). In that decision,
FOR FURTHER INFORMATION CONTACT: Reports on NSF Advisory Committees we noted that DOE had claimed
Christopher Kirkman, NASA Goddard Plans for the Final Preparation and approximately one million of its
Space Flight Center, Code 503, Distribution of the Single-Volume documents were entitled to some form
Greenbelt, MD 20771, (301) 286–0602. Decennial and 2004 Biennial Report to of privilege and yet had not completed
Dated: January 18, 2005. Congress its privilege review for several hundred
Information on the Nomination of New thousand of these documents. 60 NRC at
Keith T. Sefton,
Members 316, 318. Underscoring the magnitude
Deputy General Counsel (Administration and Refinement of Recommendations by
Management). of the issue, counsel for the State
CEOSE indicated that, given DOE’s numerous
[FR Doc. 05–1545 Filed 1–27–05; 8:45 am] Selection of Dates for Future CEOSE claims of privilege, ‘‘we’re going to be
BILLING CODE 7510–13–U Meetings [before the Board] thousands of times
Dated: January 25, 2005. asking for documents.’’ 60 NRC at 328
Susanne Bolton, n.47. Although our ruling of August 31,
NATIONAL SCIENCE FOUNDATION 2004 temporarily postponed such
Committee Management Officer.
Committee on Equal Opportunities in privilege disputes, once DOE re-submits
[FR Doc. 05–1640 Filed 1–27–05; 8:45 am]
Science and Engineering; Notice of and re-certifies its documents, the
BILLING CODE 7999–01–M controversies will begin anew.
Meeting
Even assuming that DOE’s pending
In accordance with the Federal document production is of the highest
Advisory Committee Act (Pub. L. 92– quality, it is now clear that thousands of
463, as amended), the National Science documents in this proceeding (whether

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Federal Register / Vol. 70, No. 18 / Friday, January 28, 2005 / Notices 4155

from DOE or other participants) will be asserted by States, local governmental bodies providing legal advice; and (c) not
subject to various claims of privilege and Federally-recognized Indian Tribes. shared or disseminated to persons
and that hundreds, if not thousands, of The regulation specifies that the Board outside of the attorney-client
these claims will be disputed. This may, in appropriate circumstances, relationship. On the other hand, in
threatens to delay the proceeding. But, deny claims of privilege, order the order for a document to qualify under
as we noted in August, ‘‘a full and fair document produced, and/or require the deliberative process privilege the
6-month document discovery period, document production under an person claiming the privilege generally
where all of DOE’s documents are to be appropriate protective order. needs to show that it is pre-decisional,
available to the potential parties and the The exemptions from disclosure deliberative, and that an appropriately
public, is a necessary precondition to specified in 10 CFR 2.390 are those senior agency official personally
the development of well articulated specified in the Freedom of Information reviewed and specifically identified the
contentions and to the Commission’s Act (FOIA), 5 U.S.C. 552. The regulation documents as meeting the requirements
ability to meet the statutory mandate to sets forth the general rule that NRC must of the deliberative process privilege.4 In
issue a final decision within three make all records and documents order to determine whether a document
years.’’ 60 NRC at 315. Mindful of the available to the public, and the nine properly qualifies for a specific
enormous task that looms before us, it FOIA exemptions from disclosure. privilege, the Board must be provided
is incumbent on this Board to develop These nine exemptions include with the facts showing that the
procedures to manage and to resolve documents that (1) are properly document satisfies all of the elements
efficiently a very large number of classified; (2) relate solely to internal applicable to the privilege claimed.
privilege disputes. personnel rules and practices; (3) are B. Content of Electronic Bibliographic
II. Regulatory Structure specifically exempted from disclosure Headers
by a statute that leaves no discretion on
Development of an efficient plan for the issue; (4) are trade secrets or Turning to the prescribed content of
managing the privilege disputes in this privileged or confidential commercial or the Headers, they do not appear to
proceeding first requires an financial information; (5) are provide the parties or the Board with
understanding of the scope of the types interagency or intra-agency memoranda the information necessary to determine
of privilege claims that are available, that would not be available by law to a whether a given document satisfies the
and of the existing regulatory and party other than in litigation;2 (6) elements applicable to the privilege
technical structure. personnel and medical files, etc.3 claimed for it. More fundamentally, the
In sum, the Subpart J regulations regulations do not require that the
A. Scope of Available Privilege Claims Header state that a withheld document
establish numerous categories of
As we explained in our August privileged documents with respect to is claimed to be privileged, much less
decision, the regulations applicable to which the person producing them need the type of privilege claimed.5
the Yucca Mountain proceeding, 10 CFR only provide a ‘‘Header.’’ These Similarly, there is no requirement that
Part 2, Subpart J, require that DOE and categories include: the person producing the document
other Potential Participants make ‘‘all provide the essential information that
(1) The traditional discovery privileges would normally be required in a
documentary material’’ available. 10 recognized in NRC proceedings (e.g., the
CFR 2.1003(a)(1); see generally 60 NRC attorney work product privilege and the litigation privilege log, i.e., the facts
at 311. Documents must be produced attorney-client communication privilege); relating to the document that represent
electronically and will be placed on the (2) Confidential financial or commercial the elements of each privilege.
NRC Licensing Support Network (LSN). information; ‘‘Bibliographic header’’ is defined as
The full text and an ‘‘electronic (3) Safeguards information; ‘‘the minimum series of descriptive
(4) The deliberative process privilege fields that a potential party, interested
bibliographic header’’ (Header) is information (for governmental entities); and
required for all documents except for governmental participant, or party must
(5) The nine FOIA exemptions of 10 CFR
documents ‘‘(i) for which a claim of 2.390(a).
submit with a document or other
privilege is asserted; (ii) which material.’’ 10 CFR 2.1001. But no
For each of these privileges, there are regulation lists or mandates this
constitutes confidential financial or
specific elements or requirements that ‘‘minimum series of descriptive fields’’
commercial information; or (iii) which
must be met, and the elements vary or their contents.
constitute safeguards information,’’
substantially depending on the The LSN Administrator and the LSN
where only a Header is required. 10 CFR
privilege. For example, a person Advisory Review Panel, neither of
2.1003(a)(4)(i)–(iii) (collectively
claiming that a document is protected which have authority to issue binding
‘‘privileges’’ or ‘‘privileged
under the attorney-client regulations, have attempted to fill this
documents’’).1
communication privilege generally must gap by issuing guidance. Guidance
The scope of the privileges available establish that the document was (a) to
under 10 CFR 2.1003(a)(4)(i) is document ‘‘LSN Baselined Design
or from an attorney acting in his or her Requirements’’ specifies a
addressed in 10 CFR 2.1006(a), that capacity as an attorney; (b) written
states: ‘‘Recommended Participant
primarily for the purpose of seeking or
[T]he traditional discovery privileges 4 The descriptions of the elements of the attorney-
recognized in NRC adjudicatory proceedings 2 ThisFOIA exclusion is related to, but not client communication privilege and the deliberative
and the exceptions from disclosure in § 2.390 identical with, the deliberative process privilege. process privilege are provided to illustrate their
may be asserted by potential parties, 3 There is some obvious overlap between the differences, and are not to be construed as this
interested States, local governmental bodies, three categories of documents excluded under 10 Board’s final interpretation of the elements of these
Federally-recognized Indian Tribes, and CFR 2.1003(a)(4)(i)–(iii) and the nine FOIA privileges.
parties. In addition to Federal agencies, the exclusions. For example, section 2.1003(a)(4)(I) 5 A person may provide only a Header for a

deliberative process privilege may also be excludes ‘‘confidential financial or commercial document that (a) is not technically suitable for
information,’’ whereas section 2.390(a)(4) (FOIA electronic text display or (b) is claimed to be
Exemption 4) excludes ‘‘trade secrets and privileged. See 10 CFR 2.1003(a)(3) and (4). But the
1 A Header only is also acceptable for a document commercial or financial information obtained from regulations and guidance do not require the person
that is not suitable for image or searchable full text. a person and privileged or confidential.’’ These are to state which of the two reasons justify his or her
10 CFR 2.1003(a)(3). not identical. withholding of the document’s text.

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4156 Federal Register / Vol. 70, No. 18 / Friday, January 28, 2005 / Notices

Bibliographic Header Field Structure,’’ C. Privilege Logs Privilege logs will vary from case to
that suggests that each Header include case.9 In many lawsuits, only a few
fields for items such as: Addressee Privilege logs are the tool employed to dozen, or perhaps a hundred documents
name, addressee organization, author manage and to resolve privilege claims. will be listed on a privilege log. In most
name, author organization, comments, For example, Rule 26(b)(1) of the cases, only two privileges are asserted—
descriptors, document date, document Federal Rules of Civil Procedure states the attorney-client communication
type, and title.6 The guidance describes that a party ‘‘may obtain discovery privilege and the attorney work product
the ‘‘comments’’ field basically as a regarding any matter, not privileged, privilege. In these typical cases the
catch-all field that can be used to that is relevant to the claim or defense privilege logs will be short and
of any party’’ and further provides: relatively simple. In other cases,
explain (a) whether the document was
claimed to be privileged and (b) if so, When a party withholds information privilege logs are larger and more
why.7 The guidance document divides otherwise discoverable under these rules by complicated. For example, in the
the suggested fields into three claiming that it is privileged or subject to tobacco claims litigation involving
categories—mandatory, required if protection as trial preparation material, the massive numbers of documents, the
available, and optional—and the
party shall make the claim expressly and court issued a detailed case
shall describe the nature of the documents, management plan and procedure for
comments field is listed as ‘‘optional.’’ communications, or things not produced or resolving discovery and privilege
Although the recommended Header disclosed in a manner that, without revealing disputes.10 Likewise, in FOIA cases,
fields help identify a document (name information itself privileged or protected, where there are nine FOIA exemptions,
of author, date, subject), they do not will enable other parties to assess the rather than the two traditional
provide the information necessary to applicability of the privilege or protection. privileges, the logs may be more
assess whether a document qualifies for complicated because each type of FOIA
Fed. R. Civ. Proc. 26(b)(5). The
any given privilege. For example, exemption has its own sub-elements.
‘‘privilege log’’ is the mechanism
although the recommended Header See Vaugh v. Rosen, 484 F.2d 820 (DC
whereby a party claiming the privilege
fields include the ‘‘addressee name’’ ‘‘describes the nature of the documents Cir. 1973). Certainly in any case
and the ‘‘author name,’’ they do not * * * in a manner that * * * will involving a significant number of
provide the information necessary to enable other parties to assess the privileged documents, it is critical to
determine whether the document applicability of the privilege or establish at an early point the
qualifies for the attorney-client protection.’’ The log is generally a chart, information that the privilege log must
communication privilege, i.e., (a) listing each document for which a contain if there is to be any hope that
whether the addressee or author was an the case is to proceed fairly and
privilege applies, and providing, in
attorney, (b) whether the addressee and expeditiously.11
different columns or fields, the
author had an attorney-client information necessary to assess whether III. Order
relationship, (c) whether the document the privilege legitimately applies.
was written for purposes of requesting Based on the foregoing, the Board
or providing legal advice, and (d) The Commission’s general rules of hereby orders DOE, the NRC Staff and
whether the document was shared or practice for adjudicatory proceedings the State, together with any other
disseminated to persons outside of the support the use of privilege logs. The Potential Participants who may wish to
attorney-client relationship.8 rules governing Subpart G proceedings respond, to meet, either telephonically
Alternatively, the Header fields provide are virtually identical to the above or in person, within 20 days of the
no information about whether the quoted provisions of Rule 26. See 10 publication of this order in the Federal
document might qualify for the CFR 2.705(b)(1) and (4). Even in Subpart Register, for the purpose of developing
deliberative process privilege, such as L proceedings, where discovery is and agreeing on (a) a joint proposed
limited to certain mandatory format for privilege logs and (b)
was it pre-decisional and was it
disclosures, the rules require each party associated procedures for resolving
deliberative.
to provide a privilege log—‘‘a list of
In short, even if a person were documents otherwise required to be
9 See Robert J. Nelson, The Importance of

inclined to follow the optional disclosed for which a claim of privilege


Privilege Logs, The Practical Litigator, 27, 29 (Mar.
recommendations of the LSN 2000). See also Heavin v. Owens-Corning
or protected status is being made, Fiberglass, No. 02–2572–KHV–DJW, 2004 U.S. Dist.
Administrator’s non-binding guidance, together with sufficient information for LEXIS 2265 *1, *24 (D. Kan. Feb. 3, 2004)
the information in the Header fields assessing the claim of privilege or (describing what a privilege log should include ‘‘at
would be of little assistance in resolving protected status of the documents.’’ 10
a minimum’’); Hill v. McHenry, No. 99–2026–CM,
privilege disputes. 2002 U.S. Dist. LEXIS 6637 *1, *8 (D. Kan. Apr. 10,
CFR 2.336(a)(3). 2002) (listing requirements of satisfactory privilege
log).
6 LSN Baselined Design Requirements (June 5, Although the regulations for the 10 United States v. Phillip Morris, Inc., Ninth Case
2001), at 17, Table A, 22–23. Yucca Mountain HLW proceeding do Management Order, 99–CV–2496, 2001 U.S. Dist.
7 The guidance document states that the not incorporate 10 CFR 2.705 or 2.336 LEXIS 12603 *1 (D.D.C. Mar. 27, 2001).
‘‘comments’’ field should include ‘‘any information (see 10 CFR 2.1001), privilege logs 11 As one commentator has noted that ‘‘it is in the
not covered in other fields which the submitter or remain an authorized and necessary tool producing party’s interest to provide the absolute
indexer believes would be of help to identify or minimum amount of information about the
retrieve the document, or to further explain any under Subpart J. This Board, as the pre- document on the privilege log; downplay the
field entry for the document * * * This field may license application presiding officer, is potential importance of the document, disguise the
include summaries of documents that are required and authorized to resolve weaknesses associated with the privilege or work
privileged.’’ Id. at 17. privilege claims, see 10 CFR 2.1006(b) product claim; and ultimately to delay producing or
8 Of course the Board, by inspecting the never produce the document.’’ Robert J. Nelson,
document, might glean some or all of this
and 2.1010(b), and possesses all the The Importance of Privilege Logs, The Practical
information. But this misses the point, which is that general powers of a presiding officer, Litigator, 27, 29 (Mar. 2000). To the contrary, it is
it is literally impossible for this Board to review including the power to manage the in the public interest in this case, as well as the
individually 100,000 or a million documents to process, rule on offers of proof, and interest of sound judicial management, that the
attempt to determine what privilege, if any, the privilege logs contain all necessary information, so
document provider is claiming and whether the
avoid delay. See 10 CFR 2.1010(e) and that privilege disputes can be minimized and
document meets the necessary elements. 2.319. promptly resolved.

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Federal Register / Vol. 70, No. 18 / Friday, January 28, 2005 / Notices 4157

privilege disputes. The joint proposed develop and submit their own joint or agencies that have ceased to exist or that
format for the privilege logs shall cover individual alternative proposed case have been deleted from the list. The
all categories of privilege or protected management orders on the subject of Designated Federal Entities are required
status claims available under Subpart J privilege log formats and procedures. to establish and maintain Offices of
and relevant to this proceeding. See If DOE, the NRC Staff, and the State Inspector General to: (1) Conduct and
II.A.(1)–(5) above. For each category of are unable to agree upon a joint supervise audits and investigations
claimed privilege (e.g., attorney-client proposed case management order relating to programs and operations; (2)
communication, deliberative, Privacy prescribing the format for a privilege log promote economy, efficiency, and
Act), the joint proposed format for that and associated procedures, then, 50 effectiveness of, and to prevent and
particular privilege log should specify days after the publication of this order detect fraud and abuse in such programs
and define the sub-elements of in the Federal Register, each of them, and operations; and (3) provide a means
information that must be provided in and any other Potential Participant shall of keeping the entity head and the
order to enable other parties to assess submit separate proposed case Congress fully and currently informed
the applicability of the privilege or management orders on this subject. In about problems and deficiencies relating
protection without revealing the such case, 65 days after publication of to the administration of such programs
privileged or protected information this order in the Federal Register, each and operations and the necessity for,
itself.12 person or entity filing a proposed case and progress of, corrective actions.
The jointly agreed procedures management order shall file a Federal Entities are defined, in
associated with privilege claims and supplement identifying and explaining section 8G(a)(1) of the Inspector General
disputes shall be based upon the the material differences between its Act, as any Government corporation
regulatory requirements and procedures proposed order and the other proposed (within the meaning of section 103(1) of
of Subpart J and provide any suggested orders. title 5, United States Code), any
additional measures or procedures that It is so ordered. Government controlled corporation
will avoid, or expedite the resolution of, January 24, 2005, Rockville, Maryland. (within the meaning of section 103(2) of
privilege disputes.13 For example, the such title), or any other entity in the
The Pre-license Application Presiding
procedure may call for additional Officer Board. Executive Branch of the government, or
conferences between the parties, or for any independent regulatory agency, but
Thomas S. Moore,
a mechanism for the redaction of small does not include:
amounts of ‘‘privileged information’’ Chairman, Administrative Judge.
(1) An establishment (as defined in
from an otherwise unprivileged Alan S. Rosenthal, section 11(2) of the Inspector General
document, in lieu of the blanket Administrative Judge. Act) or part of an establishment;
exclusion of a document. To the Alex S. Karlin, (2) A designated Federal entity (as
maximum extent possible, the privilege Administrative Judge. defined in section 8G(a)(2) of the
logs and procedures should encourage [FR Doc. 05–1575 Filed 1–27–05; 8:45 am] Inspector General Act) or part of a
the prompt resolution of privilege BILLING CODE 7590–01–U designated Federal entity;
disputes by the parties themselves. The (3) The Executive Office of the
proposed procedures should distinguish President;
between those privileges that are OFFICE OF MANAGEMENT AND (4) The Central Intelligence Agency;
absolute, and those that are qualified. (5) The Government Accountability
BUDGET
The proposed procedures shall Office; or
maximize the effective use of the LSN. 2004 List of Designated Federal (6) Any entity in the judicial or
Not later than 40 days after the Entities and Federal Entities legislative branches of the Government,
publication of this order in the Federal including the Administrative Office of
Register, DOE, the NRC Staff, and the AGENCY: Office of Management and the United States Courts and the
State shall submit a jointly-agreed Budget. Architect of the Capitol and any
proposed case management order to the ACTION: Notice. activities under the direction of the
Board that establishes a proposed format Architect of the Capitol.
for a privilege log and specifies privilege SUMMARY: As required by the Inspector Federal Entities are required to report
claim related procedures for this General Act of 1978, as amended (IG annually to each House of the Congress
proceeding. They shall allow any other Act), this notice provides a list of and OMB on audit and investigative
Potential Participant the opportunity to Designated Federal Entities and Federal activities in their organizations.
negotiate, to endorse and/or to join in Entities. For the Designated Federal Entities
the joint submission. In addition, such FOR FURTHER INFORMATION CONTACT: list for 2004, there is one addition (the
other Potential Participants may Office of Federal Financial Broadcasting Board of Governors
Management, Office of Management and succeeded the Board for International
12 For example, DOE and its litigation support Budget, at (202) 395–3993. Broadcasting) and one amendment (the
contractor, CACI Inc., are using computer software SUPPLEMENTARY INFORMATION: This designated entity head of Amtrak was
to screen documents for potential claims of changed to the Chairperson who is the
privilege as well as teams of people reviewing and
notice provides a copy of the 2004 List
evaluating documents for privilege. See 60 NRC at of Designated Federal Entities and chief policymaking officer), for a total of
318. This software, and DOE’s instructions to these Federal Entities which, under the IG two changes to the 2003 list. For the
individuals, presumably identify the elements of Act, the Office of Management and Federal Entities list for 2004, there are
each category of privilege that DOE is claiming. The four additions (the Court Services and
NRC, which made its documents available on the
Budget (OMB) is required to publish
LSN on September 30, 2004, presumably developed annually. This list is also posted on the Offender Supervision Agency for the
similar criteria and went through a similar process OMB Web site at http// District of Columbia, the Millennium
in evaluating which documents qualified for a www.whitehouse.gov/omb.html. Challenge Corporation, the U.S.
privilege. The list is divided into two groups: Interagency Council on Homelessness,
13 Appointment of a discovery master, authorized

under 10 CFR 2.1018(g), merely pushes the


Designated Federal Entities and Federal and the White House Commission on
discovery disputes to another level and, therefore, Entities. Designated Federal Entities are the National Moment of Remembrance)
would not appear to be a panacea. listed in the IG Act, except for those and three deletions (the Commission on

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