Thriveni Earthmovers Private Limited

Business Process Document

Auto Purchase Order for HSD
Version 1.00
March 01, 2012

MM_T_ME59N Page 1

Document Information

Business Process Procedure

Auto Purchase Order for HSD

Transaction Code

MIGO

Team Name

MM Core Team

Owner

Sanjay Shrivastava

Approver

Prem Kumar / Rajkumar

Level of Difficulty

High

Frequency of Activity

Daily

Type

SAP

Status

Complete

Version

Ver1

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Overview
Trigger:
Need to transform a receipt into a purchase order in an automatic fashion.
Business Process Procedure Overview
A purchase order is a legal document used to record an individual purchase (negotiated terms, conditions
and pricing) with the vendor or arrange for a delivery based on prior agreement. It also provides the
vendor with a reference document to link to shipping (goods receipt) and invoicing (invoice verification)
processes.
The purchase order is a commitment to a vendor for a given material, in a specified quantity at a predetermined price and delivery date.
This process will only work if the Automatic PO field has been flagged on both the material master and
vendor master.
Input - Required Fields
None are required, but the system
will process this transaction more
efficiently if you enter more specific
search parameters
Output - Results
Auto purchase order

Field Value / Comments

Comments

Tips and Tricks

This process solely relies on the source of information that populates the relevant fields (material, plant,
quantity, and delivery date) on the purchase order. The prerequisite for this process is to have Automatic
PO field activated in material and vendor master as shown below. Purchase Info record for the material
and vendor combination should be maintained so that price for the material can be determined
automatically by the system,

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Material master Purchasing View

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Vendor master Purchasing view

Procedural Steps
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1.1.

Access transaction by:

Via Menus

Logistics Materials Management Inventory Management Goods

Movement Goods Receipt

Via Transaction Code

MIGO

1.2.

On screen enter information in the table below:

Field Name

Description

R/O/C

User Action and Values

Comments

(Required/Opti
onal/Conditiona
l

Document
Date
Posting Date

Default is current system date

Default is current system date

Delivery note

Number of the document issued by

the vendor
Document header text. Contains
explanations or notes which apply to
the document as a whole.
Goods Receipt/Issue slip number. A
number which uniquely identifies a
goods receipt/issue slip.
Goods movement type.

Enter the number for the

movement type or choose a
movement type from the menu.

Purchase
order

Purchase order number

Plant

Plant number.

Enter the purchase order number.

The user can use matchcodes to
find it if necessary.
Enter or select Plant from the pulldown menu.

Doc. Header
text
GR/GI slip no
Movement
type

Date of the actual vendor delivery

(physical delivery).
No user input

Todays date
defaults in
Todays date
defaults in

Enter vendors packing list number

if available.

O
O
Movement type is
101 for goods
receipt to storage
location.

If the plant is left

blank, it will be
picked up from

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the purchase
order.
Suggest Zero
Lines

Print

1.3.

Indicates that items with a quantity of

zero are suggested on the selection
screen for goods movements with
reference to purchase orders or
orders.
Key that specifies if GR slip should
be printed.

Click on Non Ordered item button

If checked, press one of the three

radio buttons.

Maintain information in each Tab.

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After entering data in all required field, click on check and post

1.4 Purchase Order will be generate in the background. To check Purchase Order use the
Transaction code as below.

Via Menus

Logistics Materials Management Inventory Management Goods

Movement Display

Via Transaction Code

MIGO

Choose Display from drop down button and enter material document then click on Enter

Purchase Order number is displayed in the below screen

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Exit the transaction by clicking on the Exit button.

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User Acceptance

Comments:
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
Training Completed.

Signature: _________________________

Trainee:

_________________________

Date:

____/____/____

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