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The following table summarizes the steps you must follow to set up
Automatic Receipts in your applications:
Step
Description
Step a
Step b
Step c
Step d
Step e
Step f
Step g
Step h
Note: Receipt Classes are not Operating Unit specific. This means you
define it once and it can be used across all Operating Units.
Responsibility: Receivables Super User
Navigation: Setup > Receipts > Receipt Classes
1. Enter a Receipt Class by assigning a unique name.
2. The creation method should be Automatic.
Notes:
Receivables uses receipt methods to account for your receipt entries and
applications. Receipt methods also determine a customer's remittance
bank information.
Notes:
1. You define receipt methods in the Receipt Classes window as
mentioned in step above.
2. The Receipt Method will be available in all Operating Units and
it is not specific to a single organization.
You can assign multiple remittance banks to each receipt method, but only
one bank account can be the primary account for each currency. For each
remittance bank branch account assigned to a receipt method, you must
define all of your receipt accounts.
Responsibility: Receivables Manager
Navigation: Setup > Receipts > Receipt Classes
1. Query or enter the receipt class to assign to this receipt
method.(As done in step a. above)
2. Enter a unique Name for your receipt method, and then enter
how you want this receipt method to be printed on your
statements in the Printed Name field. The default Printed
Name is the receipt method name.
3. Enter the range of Effective Dates for this receipt method.
4. To assign the same transaction number to the debit memo
generated when you create a debit memo reversal, check the
Debit Memo Inherit Receipt Numbers box. Do not check this
box if you want Receivables to generate unique debit memo
numbers automatically.
5. To ensure that the receipt number is always the same as the
transaction number to which it is applied, check the Receipts
Inherit Transaction Numbers box. This option helps you
track Automatic Receipts. Do not check this box if you want
Receivables to generate document numbers for Automatic
Receipts assigned to this receipt class and receipt method.
Note: This setting only takes effect, if the Number of Receipts
Rule (next step), is set to One per Invoice. If the Rule is set to
create a receipt from multiple invoices, the logic will not pick
one of the invoice numbers to use as the receipt number, and
will instead revert to deriving a document number.
6. When defining receipt methods for a receipt class with an
Automatic creation method, you can choose from the following
Number of Receipts Rules:
o One per Customer: Create one payment for each
customer.
o One per Customer Due Date: Create one payment for
each customer and due date. This option creates several
payments for a customer if a customer's invoices have
several due dates.
o One per Invoice: Create one payment for each invoice.
o One per Site: Create one payment for each site.
o One per Site Due Date: Create one payment for each
customer site and due date.
7. Enter a Receipt Maturity Date Rule. Receivables uses this rule
to pay invoices that have different due dates with a single
receipt using this receipt method.
Map each error code to a corresponding action for each category: Invoice,
Receipt, or Refund. Different actions are available for each category, as
illustrated in this table:
Category
Available Actions
Receipt
Refund
Retry, Reverse Receipt
For Example, for the Invoice category you can map a credit card
processor's error code of GW-0062 to an action such as Retry.
If credit card authorization later fails and the credit card processor returns
the error code of GW-0062 for multiple transactions, then Receivables will
delete the error on all failed transactions in the Invoice category that have
this error code. This error code removal makes all failed transactions
eligible for inclusion in the next Automatic Receipts batch.
You can optionally enter a subsequent action, and indicate how many days
should pass before attempting the next action. For example, you might
want to remove the credit card information after attempting
reauthorization for two days. If no subsequent action is specified, then the
number of days indicates how many days should pass before failed
transactions appear on the Correct Funds Transfer Errors page for manual
correction.
Notes:
Not Used: You can always enter a transaction. The cursor will
skip the Document Number field when you enter transactions.
If you set this profile option to this value, you cannot use the
Automatic Receipts feature.
If you skip this step, Oracle Receivables will use the seeded Print program
'Print Created Receipts' (ARXAPFRC.rdf) during the Format process for
Remittance.
Responsibility: Receivables Manager
Navigation: Setup > Receipts > Format Programs
1. Enter the Name for this automatic receipt or remittance
program.
Tip: Since you can use both a format receipts and a transmit
receipts program with a single receipt format, you should give
both the same name. You can use the same name even if the
program type is different.
2. Enter the Type of program you are defining. Receivables
recognizes the following types of receipt and remittance
programs:
o Print Created Receipts: A program you use to create a
batch of automatic receipts.
o Transmit Created Receipts: A program you use to format
the output of automatic
o receipts that you have created on to a magnetic
medium.
o Print Bank Remittance: A program you use to print a
batch of your remittances.
o Transmit Bank Remittance: A program you use to format
the output of bank
o remittance batches that you have created on to a
magnetic medium.
o Print Transaction: A program you use to print bills
receivable transactions.
3. Enter the Registered Name of this receipt program. This is the
name that your System Administrator used to register the
program. If you create a custom receipt program, the name of
your payment program cannot exceed eight characters.
h. Define System Options, Profile Options and Currency Rates
If you are going to remit foreign currency transactions, then you need to
set the profile option
Responsibility: System Administrator
Navigation: Profile > System
Check that the value for profile option = AR: Default Exchange Rate Type,
at the Responsibility level is not User
Also ensure that you have exchange rates set up for the dates you are
creating foreign exchange receipts.
Responsibility: Receivables Manager
Navigation: Setup > Financials > Accounting > Currencies > Rates >
Daily
4. Simulation of Automatic Receipts Feature
Approve: Update, delete, and approve the receipts that you have
selected.
Receipt Methods
You can attach Receipt Methods at Customer and Customer Site level. The
Site level will take precedence. You can assign multiple receipt methods to
a customer account as long as the start and end dates of the methods do
not overlap. Only one method can be identified as Primary.
During transaction entry, Oracle Receivables uses the primary receipt
method as the default. However, you can override the receipt method,
Credit Cards
Started Creation
Creation Completed
Started Approval
Approval Completed
Started Format
Format Completed.
Once the concurrent program completes, you can review the output of the
Automatic Receipts/Remittances Execution Report, which will show details
of the Receipts created.
Approve a batch of Automatic receipts to verify that only the receipts you
want will be included in the batch. You can update your Automatic receipt
batch before you approve it as long as there are no concurrent processes
for creating or approving this batch that are either running or pending. You
can update the bank name, bank branch, and customer bank account
associated with each of the transactions in your batch. You can also
update exchange rate information and exclude transactions from the
batch by deselecting them. Once deselected, these transactions will be
available for selection the next time you submit the Automatic receipt
creation program. Upon approval, Automatic Receipts that do not require
confirmation close the invoices they are paying.
Receipts that require confirmation close invoices when they are confirmed.
Receivables lets you update transactions within a batch before you
approve the batch. However, you can only select a new customer bank or
bank account for a transaction in your batch that you have assigned to
either this customer or the primary customers of this customer. In
addition, this bank must have a bank account, which is in the same
currency as your batch.
Receivables uses various criteria to determine how to create the approved
receipts. The Number of Receipts Rule on the receipt method associated
with the Automatic receipt batch determines the number of receipts to
create from the transactions contained in the batch.
When you remit a batch of Automatic receipts, your remittance bank uses
the maturity date that you specify to determine when to transfer the
funds for this receipt from your customer's bank to one of your remittance
bank accounts. To determine the maturity date on the approved receipt,
Receivables uses the Receipt Maturity Date Rule on the receipt method.
Options are to use the earliest or the latest due date of all the
Note:
In release 12, a new feature was developed that allows you to
Resubmit the Approval of a Receipt batch in case it fails.
For more information, please review Note 1080448.1, NEW
FEATURE : Resubmit Approval in Automatic Receipts Batch
f. Review the Receipt Created
Format Automatic receipt batches onto paper to send to your customer for
confirmation or notification before remitting them to your bank. You can
send these documents to your customers to notify them of direct debits
you are creating. There is no limit to the amount of times you can format a
batch of Automatic receipts.
When you format a batch of Automatic receipts, Receivables creates the
Format Automatic Receipts report. This report provides details about the
batches that have been formatted. To format a batch, it must have a
Process Status of Approval Completed
To format a batch of Automatic receipts:
Navigation: Receipts > Batches
1. Query the batch you want to format.
2. Select the batch, then choose Format. Receivables displays
the Request ID of your concurrent request and assigns a
Ignore override option on the remittance batch, you only have this
option during Manual Creation of a Remittance batch (Navigation:
Receipts > Remittances, in Maintain Remittance Receipts Batch
form)
Started Creation
Creation Completed
Started Approval
Approval Completed
Started Format
Format Completed
You can schedule running the Automatic receipts and remittance process
using
Responsibility: Receivables Manager
Navigation: Receipts > Schedule Automatic Receipts and Remittances
When you invoke this menu option, you are taken to the Standard Request
Submission form, as if you were to run a report. There are 2 options
available:
1. Automatic Receipts Creation Program (API)
2. Automatic Remittances Creation Program (API)
The following table illustrates the accounting entries created during the
Automatic receipt process:
Action
Accounting Entries
Create Invoices
DR Accounts Receivables
CR Revenue
DR Confirmation
CR Accounts Receivables
DR Confirmation
CR Accounts Receivables
8. Important Reports
This section covers some basic details about using Automatic Receipts:
How can I verify which Transactions will be picked by the
Automatic Receipts batch?
Run the Transactions Awaiting Consolidation report to review which
invoices will be picked up by the Automatic Receipt program
What should be value of lead days in Receipts Class for Automatic
receipts?
Set the lead days to a high value for Automatic receipts that require
confirmation. This will allow the Automatic Receipts process to pick up the
transaction to create a receipt, long before the receipt maturity date,
giving you the additional time required to send the receipts to your
customer and for the customer to confirm them. Receipts that will be
factored should also have the lead days set to a high number as they are
often remitted long before their maturity date.
How does Automatic Receipt Program set the Maturity Date (=
Due Date) for a receipt?
Please refer to Note 271194.1, How Is The DUE_DATE / Maturity_date For
An Automatic Receipt Derived?
What is relevance of Receipts per Commit and Invoices per
Commit System Options?
Invoices per Commit is the number of invoices processed by Automatic
Receipt program before saving and Receipts per Commit is number of
receipts processed by Automatic Receipt program.
Set the Receipts per Commit and Invoices per Commit system options to a
large number to avoid intermediate saves in the program. You should use
numbers that are large enough to handle your largest Automatic receipt
and remittance batches. To help determine the numbers to use, look at
the end of the log file for your largest Automatic Receipt Creation Batch;
this will give you the number of receipts marked for this batch. Assign this
number to Auto Receipts Invoices per Commit. Look at the log file for your
largest Remittance Creation batch to derive the Auto Receipts Receipts
per Commit number. You should only reduce these numbers if you run out
of rollback segments
Why is GL Date not enterable in Automatic Receipts new batch?
Receivables does not let you enter a GL date for a new batch if the receipt
class requires confirmation as a separate step. This is because
Receivables does not create accounting entries until the receipts are
confirmed.
Why is Automatic Receipts program not creating Receipts?
Receivables validates that the receipt amount is more than or equal to the
Minimum Receipt Amount that you specified for your remittance bank and
customer profile class. You can assign minimum receipt amounts for your
remittance bank accounts in the Receipt Classes window and for your
Customers in the Customer Profile Classes window or Customer set of
pages. If the total of the transactions does not match the larger of the two
minimum receipt amounts, no receipts will be created. These transactions
will appear in the Exception section of the Create Automatic Receipt
Execution report.
How does Automatic Receipts calculate minimum Receipt
Amount?
Oracle Receivables does not generate Automatic receipts for a currency
that is less than the specified minimum amount. You can define a
minimum receipt amount for a receipt method, and at Customers in the
Customer Profile Classes window (either at Customer Account, or Site
Level). Receivables will use the larger of the two minimum receipt
amounts when creating Automatic receipts.
Will Automatic Receipts select Transactions, which are disputed?
You need to check the AutoReceipts Include Disputed Items check box to
include debit items that have been placed in dispute when you create
Automatic receipts for customers, in the Customer Profile Classes window
(either at Customer Account, or Site Level).
Can we delete a batch of Automatic Receipts?
You can delete a batch of Automatic Receipts only if the batch status is
Started Creation or Creation Completed. When you delete a batch, all
transactions within the batch become available for selection the next time
you submit the Automatic Receipt creation program.
To delete a batch of Automatic receipts:
1. Navigation: Receipts > Batches or Batches Summary.
2. Query the batch to delete. To delete a batch of Automatic receipts,
the batch status must be either Started Creation or Creation
Completed.
3. Choose Delete Record from the Edit menu, then choose OK to
acknowledge the message.
Can I enter Automatic Receipts manually?
Yes, If your customer remits a manual document for a transaction that was
Restriction(s)
REFERENCES
NOTE:471418.1 - Oracle Payments Minimum/Dummy Setup For Direct
Debit Funds Capture Processing
NOTE:553614.1 - Oracle Payments Minimum/Dummy Setup For Credit
Card/Purchase Card Funds Capture Processing
NOTE:745996.1 - Automatic Receipts and Remittance: A Complete Guide
for R12 Oracle Receivables Users
NOTE:821660.1 - R12: Troubleshooting Issues with European EFT Create
Settlement Batches
NOTE:1080448.1 - Automatic Receipts: Resubmit Approval Feature in