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Table of Contents

Desktop Navigation for Windows 7


Page
o The Desktop.....3
o Identify the primary components of the Windows 7...3
o Navigate multiple open windows....3
o Change/configure system preferences.3
o Create/delete a shortcut on the Windows 7 desktop....4
o Taskbar. ......4
o Find/open/close/uninstall an application.....5
File Management for Windows 7
o What is file management? How to use it in Windows 7.... 5
o Navigate Windows Explorer, and USB flash drive to move
between folders & drives....5
o View, copy, rename, move, create & delete files & folders...6
Desktop Navigation for Mac OS X
o The Desktop.........7
o Identify the primary components of the OS X desktop...7
o Navigate multiple open windows....8
o Change/configure system preferences.....8
o Create/delete a shortcut on the OS X desktop.....8
o The OS X Dock.......8
o Find/open/close/uninstall an application.9
File Management for Mac OS X
o Basic file management for Mac OS X?......................................................10
o Navigate Mac Finder, and USB flash drive to move
between folders & drives....10
o View, copy, rename, move, create & delete files & folders...11
Internet Searching
o Perform effective Internet searches using various parameters....12-13
Microsoft Word 2013
o What is Microsoft word?.............................................................................14
o Create a document with standard text formatting (bold, underline, italics,
lists, font face/font size/font color variants)...15
o Change page margins..15
Microsoft Outlook 2013 -- Part 1
o What is Microsoft Outlook 2013?..............................................................16
o Send and respond to e-mail, and manage folders...16
o Send & receive e-mail attachments, URL links, images, etc......16
o Scheduling meetings and responding to invites......16
o Create and manage contacts and groups.17
o Capture, save and e-mail a screenshot17
o Use Scheduling Assistant to identify free/tentative/busy time
slots and send meeting requests.....18

Navigating Windows 7 Desktop


The primary components of the windows 7 desktop:
The main components of a Windows 7 desktop are the icons on the desktop, the Start button, the
Taskbar, gadgets, your notification area and system tray. The typical default icons on a windows 7
desktop are the Recycle Bin, My Computer, and Internet Explorer.
Desktop icons:
Icons are small pictures that represent files, folders, programs, and other items. Double-clicking a
desktop icon starts or opens the program it represents.
The Taskbar:
The taskbar is the long horizontal bar at the bottom of your screen. It is broken down into 3 main
sections. The first section is the Start button, which opens the start menu where you can search through
the majority of programs installed on your machine. The middle section shows you which programs and
files you currently have open and allows you to quickly switch between them. The last section is your
notification where you will find the date and time and small icons that show the status of certain
programs and settings.
Navigate multiple open windows:
The taskbar lets you organize all of your windows. Each window has a corresponding button on the
taskbar. To switch to another window, just click its taskbar button. The window appears in front of all
other windows, becoming the active window. Alternatively you can use Alt+Tab. You can switch to the
previous window by pressing Alt+Tab, or cycle through all open windows and the desktop by holding
down Alt and repeatedly pressing Tab. Release Alt to show the selected window. You can also arrange
windows using Snap which automatically resizes your windows when you move or snap them to the
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edges of the screen. Drag the title bar of a window to the left or right side of the screen until an outline
of the window appears and release the mouse to expand the window. Repeat with another window to
arrange windows side by side. You can also use Snap to expand windows vertically. To do this try
pointing your cursor at the top or bottom edge of a window until the pointer changes to a double headed
arrow and drag the edge of the window to the top or bottom of the screen. To maximize the window
simply drag the title bar to the top of your screen.
Change and configure System Preferences:
To change your system preferences click on the start menu and click on Control Panel on the right side
of the menu. The Control Panel Provides commands to modify and customize almost everything
Windows does. Here you will find options for 8 different categories. These categories are System and
Security, Network and Internet, Hardware and Sound, Programs, User Accounts and Family Safety,
Appearance and Personalization, Clock, Language, and, Region, Ease of Access, and, Additional
Options. The first four categories control settings for things like your firewall, Windows Update, internet
options, devices and printers, and setting default programs just to name a few. The last four handle user
accounts, personalization, date and time, youre your ease of access center.
Create and delete shortcuts on Desktop and Taskbar:
To add a shortcut to the desktop find the item you want to create a shortcut for. Right click this item and
select send to followed by desktop (create shortcut). If done correctly a new shortcut icon should appear
on your desktop. To remove a shortcut from your desktop right click the icon and select delete. Note,
this will only delete the shortcut, whatever files are associated with the program still remain. To add
shortcuts to the taskbar right click the icon of the program you want to add, and select the Pin to this
list option which pins the selected program to the taskbar. To remove a shortcut simply right click and
select delete.
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How to find, open, close, uninstall an application:


To find a program click on the Start button, at the bottom of the Start menu you will see a search bar.
Simply type the name of the file or program you are searching for and windows should start searching
for it and display any files that match your search terms. To open a file or program simply double click
the icon, and to close the program click the red X in the upper right hand corner or press Alt+F4. To
uninstall a program open Programs and Features by clicking the Start button, clicking Control Panel,
clicking Programs, and then clicking Programs and Features. Select a program, and then click Uninstall.
Some programs include the option to change or repair the program in addition to uninstalling it, but
many simply offer the option to uninstall. To change a program, click Change or Repair. If you're
prompted for an administrator password or confirmation, type the password or provide confirmation.

Basic file management for Windows 7:


What is file management? How to use it in Windows 7:
A file is an item that contains information such as text, pictures, or music. Over time computers
accumulate a lot of files, and without an effective method for storing them you end up with a messy
desktop thats impossible to find anything on with all these icons everywhere. To prevent this problem
from happening we use a bit of file management. We use items called folders to store our files. We can
rename these folders so we can keep track of what we put in them. Folders can also store other folders.
A folder within a folder is usually called a subfolder. You can create any number of subfolders, and each
can hold any number of files and additional subfolders. Windows 7 also has libraries that we can use to
better organize our files and folders. The four default libraries are Documents, Pictures, Music, and
Videos.
How to navigate between folders and drives with Windows Explorer and USB flash drives:
There are many ways to navigate between folders, drives, and, external devices such as a USB drive
when using Windows Explorer. Use the navigation pane on the far left side of the window to access
libraries, folders, saved searches, and even entire hard disks. Use the Favorites section to open your most
commonly used folders and searches; use the Libraries section to access your libraries. You can also
expand Computer to browse folders and subfolders. You can use the Use the toolbar to perform common
tasks, such as changing the appearance of your files and folders, burning files to a CD, or starting a
digital picture slide show. The toolbar's buttons change to show only the tasks that are relevant. For
example, if you click a picture file, the toolbar shows different buttons than it would if you clicked a
music file. There is the address bar thats used to navigate to different folders or libraries or to go back to
a previous one. One of the most effective ways to navigate through your files is the search box. You

Type a word or phrase in the search box to look for an item in the current folder or library and you can
expand the search to cover your entire hard drive if you need to.
View, copy, rename, move, create and delete files and folders:
When you open a folder or library, you can change how the files look in the window. For example, you
might prefer larger (or smaller) icons or a view that lets you see different kinds of information about
each file. To make these kinds of changes, use the Views button in the toolbar. If you want to change
where files are stored on your computer, move files to a different folder, or copy them to removable
media (such as a USB drive) to share with another person. You can drag and drop the files or folders
from their original location to a new location. Start by opening the folder that contains the file or folder
you want to move. Then, open the folder where you want to move it to in a different window. Position
the windows side by side on the desktop so that you can see the contents of both. Then just drag the file
or folder from the first folder to the second folder and youre done. The most common way to create
new files is by using a program such as a word processor which creates a blank .txt file as soon as you
open it. When you no longer need a file simply right click the file icon and click delete and select yes
when prompted. If you wish to rename a preexisting file or folder simply right click and select rename
and type what you want the new name to be and deselect the icon to finish.

Navigating Mac OS X Desktop


The Desktop:
The desktop is the background area of your screen. It can display icons for hard disks, CDs, and any
servers connected to your computer. You can also store files and folders directly on your desktop for
quick access. Using System Preferences, you can customize the appearance of your desktop and choose
the types of items shown on the desktop. On the Mac desktop you will notice that it has a menu bar at
the top of the screen which contains the Apple menu, application menus, status menus, and the Spotlight
menu. The Apple menu at the left end of the menu bar is always available. It contains commands to get
information about your computer and to set system preferences, among others. Application menus
change to match the active application but typically include File, Edit, Format, Window, and Help
menus. Status menus display information and provide shortcuts to system and application settings, such
as the volume slider, battery level indicator, or Universal Access menu. The Spotlight menu is at the
right end of the menu bar. Use Spotlight to search your computer for documents, music, and more. You
can search for an application and open it from Spotlight.
Desktop icons:
Just like with windows icons, Mac OS X icons represent the files on your computer. Every volume
(disk), application, file, and folder on your Mac is represented by an icon. Icons look like the item that
they represent. For example, your hard disk volume icon (Macintosh HD) looks like a hard drive, a text
document looks like a piece of paper, and a folder icon looks like a folder where you store papers.

The Dock:
You use the Dock to open applications, documents, folders, and more. By default, it appears across the
bottom of the screen. The Dock comes with icons for some applications, such as Mail and iTunes; you
can add others. When you minimize a window or open an application that isnt in the Dock, its icon
appears in the Dock. Each item in the Dock has a shortcut menu that gives you quick access to
commands for that item. The shortcut menu also contains the commands Remove from Dock for icons
that have been placed there permanently, and Keep in Dock for applications that are open but whose
icons are only there temporarily. You can customize the Dock by changing its magnification,
repositioning it, and more. To change Dock preferences, choose Apple menu then Dock.
Navigate multiple open windows:
When you have more than one window open for an application, you can quickly switch between
windows. Hold down the Command key and press the ` key repeatedly to cycle through the open
windows for the current application. When you hear the window you want, release the keys. Press
Command+Shift+ ` to cycle backward.
Change and configure System Preferences:
You use System Preferences to customize your computer and choose essential system settings, such as
your network configuration and Internet access. System Preferences is located in the Apple menu and
has an icon in the Dock. You can find settings to improve accessibility in Displays preferences,
Keyboard & Mouse preferences, Speech preferences, and Universal Access preferences.
Create and delete shortcuts on Desktop and Dock:

To add an item to the Dock, navigate to the item in Finder or on the desktop and then press CommandShift-T. The item is added next to the Trash icon. To remove an item, open its shortcut menu and choose
Remove from Dock.
How to find, open, close, uninstall an application:
There are several ways to open apps and documents. From the Dock, simply click the apps icon. From
Launchpad, click the Launchpad icon in the Dock, then click the app icon. From the Finder: Click
the Finder icon in the Dock, click Applications in the Finder Sidebar, and then double-click the app icon.
From the Recent Items list, choose Apple menu then select Recent Items, then choose the app. From
Spotlight, click the Spotlight icon in the menu bar, enter the apps name, then press Return. To quit an
app go to the menu bar and choose the app you want to close then select quit for the specific app. For
example, choose Mail then choose Quit Mail. Keep in mind that if you only click an app windows red
close button, the window closes, but the app remains open. You can always uninstall apps youve gotten
from the App Store, other websites, or from discs. In order to uninstall apps downloaded from the App
Store you must click the Launchpad icon in the dock, hold down an apps icon until all the icons begin
to jiggle, then click an apps delete button which appears as an X. If you later want the app, you can
always reinstall it from the App Store. You cant uninstall apps that are part of OS X, such as Safari and
Mail.

Basic file management for Mac OS X:


Basic file managing for Mac OS X:
Just like with windows, everything on your Mac is organized in folders. As you create documents, install
apps, and do other work, you can create new folders to keep yourself organized. To create a folder
decided if you want the folder to be on the desktop or not. If you want the folder on the desktop press
Shift-Command-N. If you dont want the folder on the desktop then open a finder window and navigate
to the location you want to create the folder and click choose file and then new folder. If the New Folder
command is dimmed, you cant create a folder in the current location. You can drag and drop files into
folders one at a time or select multiple and drag them all over at once. Holding option then dragging an
item will make a copy of the item in its new location rather than just moving the original. To make a
copy of an item within the same folder, Select the item, select File then choose Duplicate or press
Command-D.
How to navigate between folders and drives with Mac Finder and USB flash drives:
The Finder is the program that manages your files, applications, disks, network connections, and devices
such as printers. Along the top of the window, is a toolbar used to navigate, change the view, find items,
and perform other actions. Below the toolbar, the window is split into two sections called the sidebar
and the view browser. Use the Back and Forward buttons on the left side of the toolbar to move back
and forth between locations on your computer, just as you would in a web browser. Use the view buttons
to choose how to display the contents of your hard disk and folders in Finder. You can choose icon, list,
column, or Cover Flow view. Use the Action pop-up menu to choose commands for the item selected in
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the Finder window. Choices in the Action menu include New Folder, Get Info, or Open. Use the search
field to type a word or phrase to locate an item. Search results appear in the view browser. You can use
the buttons below the search field to focus the search to a particular location.

View, copy, rename, move, create and delete files and folders:
There are four ways to view items in a Finder window: as icons, as a list, in columns, or in Cover Flow.
To choose a view, use the View buttons at the top of the Finder window. In the four views, there are
additional ways to customize how your items are displayed. Your sort and icon arrangement settings for
a folder apply until you change them. For example, if you sort your Documents folder by Date Added,
the next time you view your Documents folder, its sorted by Date Added. Sort items: In any view, click
the Item Arrangement button, then choose an option, such as Date Created or Size. Arrange icons
neatly: In Icon view, choose View then choose Clean Up. Resize columns: In List view, Column view,
and Cover Flow, drag the line thats between the column headings. To expand a column to show all
filenames in their entirety, double-click the column divider. You can change the name of most files,
folders, and disks, including the internal hard disk (named Macintosh HD by default). If you change the
name of your hard disk, it still appears with its original name on a network. Select the item you want to
rename, then press Return. Or force click the items name. Enter a new name. You can use numbers and
most symbols. You cant include a colon (:) or start the name with a period (.). Some apps may not allow
you to use a slash (/) in a filename. Press Return. To delete files. Folder, and any other items you no
longer need. You start by dragging items to the Trash, but the items arent deleted until you empty the
Trash.

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How to search the internet effectively using various parameters:


Internet search sites can search enormous databases of Web pages, using titles, keywords or text. You
can maximize the potential of search engines by learning how they work, and how to use them quickly
and effectively. One effective way to use the search engine is by implementing these three key tactics.
Keywords:
Be sure to use several carefully chosen keywords. The suggested value is at least six to eight. Use nouns
as query keywords. Never use articles (a, the), pronouns (he, it), conjunctions (and, or) or
prepositions (to, from) in your queries. Capitalization is not usually important so stick to lower case,
and make sure to spell carefully, and consider alternate spellings as well.
Use of Phrases:
Your most powerful keyword combination is the phrase. Phrases are combinations of two or more words
that must be found in the documents youre searching for in the EXACT order shown. Where possible,
combine keywords into phrases by using quotation marks, as in solar system
Boolean Basics/ Boolean searching:
Boolean searching (named after George Boole, the 19th-century mathematician who founded the field
of symbolic logic) is a powerful technique that can narrow your search to a reasonable number of
results, and increase the chance of those results being useful. Boolean searches are simple to learn and
tremendously effective. The three most commonly used Boolean commands (or operators) are AND,
OR and AND NOT.

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AND tells the search engine that I only want documents that contain both or all of the search words. For
instance, the search London AND Big Ben AND Buckingham Palace AND Trafalgar Square
would return only documents that contained all four keywords or phrases. AND is the most frequently
used Boolean command.
OR tells the search engine that you want documents that contain either word it does not matter. The
query London OR Big Ben OR Buckingham Palace OR Trafalgar Square would return all
documents that contained even one of these four keywords or phrases. Use OR to string together
synonyms; be careful about mixing it with AND.
AND NOT tells the browser to return search results containing only the keyword or words used
before
AND, as well as ignore all files containing the keywords used after NOT. The query Windows AND
Linux AND NOT Mac OS X would return documents that include Windows and Linux, but not
those that also include Mac OS X. Remember that AND NOT only applies to the word or phrase that
immediately follows it.

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Microsoft Word 2013


What is Microsoft Word? :
Word 2013 is Microsoft's latest word processor included as part of Office 2013. It boasts improved
performance on the previous version, and more features.
Create a document with standard text formatting (bold, underline, Italicized, lists, font face, font
size, and font color variants):
To create a new word document we first need to open Microsoft Word 2013. You should see the start
menu for Word 2013, select the first template labeled blank document. Now you should see a blank
Word Doc on your screen. At the top of the window you should see a bunch of options, tabs, tools, and
icons. This is called the ribbon this is where you will find everything you will need to edit your Word
documents. The HOME tab located next to FILE is where you will find options to change the font face,
font size, and font color variants. To change the font size click on the box next to where your current
font is displayed and either scroll down and select which one you want or simply type in the value. To
change the font color select the last icon on the bottom right of the box where the Font options are
located. The options to bold ( B ) italicize ( I ) and underline ( U ) are also located in the font portion of
the ribbon.
Change page margins:
If you need to change the margins of your Word Doc to something other than the standard margins we
must navigate to the ribbon and select the Page Layout tab. Now you should see a different set of
options pop up. On the far right you will see an icon labeled Margins click on the icon and select
whatever preset margins are available or select custom margins at the bottom of the list to set your own.
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Microsoft Outlook 2013 -- Part 1:


What is Microsoft Outlook 2013? :
Microsoft Outlook is a personal information manager from Microsoft, available as a part of the
Microsoft Office suite. Although often used mainly as an email application, it also includes a calendar,
task manager, contact manager, note taking, journal, and web browsing.
Send and respond to e-mail, and manage folders:
To send an email in Microsoft Outlook 2013 you must click the New Email icon at the top left of
Outlook. To reply to a message, click the message, click the Reply button, type your reply, and click the
Send button. To manage your folders click on the FOLDER tab. In this tab you can add folders, search
for folders, assign permissions to specific folders, clean up folder, delete all, and the option to recover
items you may have deleted on accident.
Send & receive e-mail attachments, URL links, images, etc.:
To attach and send an attachment like an image or a document you need to create a new message, click
the Attach File button in the Include group on the ribbon in the message window, select the file you want
to send, and click insert. To open an attachment simply double-click the attachment at the top of the
message window.
Capture, save and e-mail a screenshot:
To capture a basic screenshot on windows hold CTRL and press PrtSc. Then you need to open either
paint or a similar program and paste it using CTRL+V or edit and paste. To save just go to file and select
save as and name it however you want in whatever folder you like. To email a screen shot create a new
email message and click in the body of the message. Under the Insert tab, click Screenshot. Depending
on your ribbon menu setup, this might be a tiny icon specifically, a little camera icon with a dotted
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rectangle. From the Screenshot dropdown, click on one of the available windows to insert it. If you don't
see a window you want to insert, make sure the program isn't minimized to the taskbar. Alternatively, if
you want just a portion of the screen, click on the Screen Clipping button at the bottom of the Screenshot
dropdown. This will bring up a crosshair cursor for you to drag around the area of the screen you want to
select. Your selection should then be inserted into your email.
Create and manage contacts and groups:
To begin managing your contacts, we need to add some contacts. To start, just click the New Contact
button and it will open a new contact window. The first thing that may jump out at you is just how busy
it appears but fear not, if you look past the many features on the Ribbon, youll see that its a pretty
standard, run-of-the-mill contacts form. Next step is to fill in the appropriate data and add an image if
you like. When youre all done click Save & Close or click Save & New to generate another
contact. To set up a contact group, click on New Contact Group on the Ribbon. Decide what your
group name will be then click add members and select from Outlook Contacts or you can create a
new contact before continuing. Select the people you want in the group by holding CTRL and left
clicking each person. Once youve selected everyone you want in the group click the Members button
to add them and press OK.
Scheduling meetings and responding to invites:
To schedule a meeting in Outlook 2013 open Calendar and click the New Meeting button. In the Subject
box, tell your recipients what the meeting is about. In the Location box, tell your recipients where this
meeting will be held. In the Start time and End time lists, click the meeting start and end times. In the
meeting request, type any information you want to share with the recipients and attach any files you
want to send. Click Add Attendees, and then type the recipients' names, email addresses, or resource
names (separated by semicolons) in the Required, Optional, or Resources boxes. If youre not using an
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Exchange account, click Add Others then select Add from Address Book. You can also search for
attendees by typing in the Search box, and then clicking Go, selecting the name from the results list, and
then clicking Required, Optional, or Resources.
Use Scheduling Assistant to identify free/tentative/busy time slots and send meeting requests:
To use the scheduling assistant follow the same steps above for scheduling a meeting but after typing
your information in the meeting request and attaching files click on scheduling assistant. The Scheduling
Assistant for Exchange accounts helps you find the best time for your meeting by analyzing when
recipients and meeting resources, such as rooms, are available. If youre not using an Exchange account,
click Scheduling.

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