Germany Business Visa Checklist

(Consulate General of Bangalore)

VER 2.6

Emp. Name

Date

Emp. Serial No.

Location

Overview:
A Schengen C-Visa entitles the holder to an accumulated stay of up to 90 days within a period of six months
(this may vary with few Schengen countries) for allowable business purposes within the Schengen Area. The
abolition of the internal borders of the Schengen States, however, warrants strict control at the external
borders of the Schengen Area.
As per Schengen regulations, a Schengen C-Visa for Business Trips must only be obtained for Germany when,
Germany is the main destination country (given the length of stay) or
If the main part of the travel is the same for 2 or more Schengen countries and Germany is the
country entered first.
Note: The determination of the duration of stay is at the discretion of the consulate officer and may be less
than 90 days. Check your visa for the duration you have been granted!
Application Procedure:
If your main destination is Germany and you are residing in Karnataka & Kerala, you have to submit your
visa application to the Consulate General of the Federal Republic of Germany in Bangalore. Please note that
the place of issue of your passport is of no relevance in this regard.
The Personal Interview is mandatory for the First Time travelers to Germany. Others may be exempted or on
Consulars discretion. Appointment to be scheduled Online or thru Travel Agent (Amex) and the print-out of
confirmation e-mail to be submitted along with the documents.
Exception: Frequent Travelers (a) holder of at least two Schengen Visas issued within the last 24 months or
(b) holders of Schengen visas with validity of one or more years and have used the visas within the last 24
months) may submit their applications via Travel Agent without scheduling an appointment for a visa
interview. This option, however, is not available for first time applicants or applicants with a recent reject from
any German Mission.
Address of the German Consulate General:
German Consulate General
2nd & 3rd floor, "Cash Pharmacy Building"
Corner St. Mark's Road & Residency Road,
Bangalore 560025.
Tel.: +91-80-3347 0000 / Fax: +91-80-3347 0112
Embassy Jurisdiction:

Effective Date: 24th August, 2015

IBM Confidential

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Germany Business Visa Checklist

(Consulate General of Bangalore)

VER 2.6

Embassy / Consulate
Embassy of the Federal
Republic of Germany, New
Delhi
German Consulate
General, Mumbai
German Consulate
General, Kolkata
German Consulate
General, Bangalore
German Consulate
General, Chennai

Jurisdiction
Haryana, Himachal Pradesh, Jammu and Kashmir, Punjab, Rajasthan,
Sikkim, Uttar Pradesh, Uttarakhand as well as the Union Territories of
Chandigarh, NCT of Delhi, Andaman and Nicobar Islands, Lakshadweep
including Minicoy and Amini.
Maharashtra, Gujarat, Goa , Madhya Pradesh, Chhattisgarh, Daman and
Diu
West Bengal, Bihar, Jharkhand, Orissa, Assam, Arunachal Pradesh,
Manipur, Meghalaya, Mizoram, Nagaland and Tripura
Karnataka and Kerala.
States of Tamil Nadu, Andhra Pradesh ,Telangana and the Union Territory
of Pondicherry

Internal Process
The Business Visa for Germany is applicable for a travel with intention to perform activities that are
permissible and in compliance with the IBM Business Visitors Guidelines.
As a first step, prior to document preparation, please ensure you undertake an Immigration Determination
Tool (IDT) assessment to determine the type of visa required for your travel. Details of the steps to be followed
are described in the internal requirement section below.
All the documents listed below are mandatory for visa application submission. Please review the detailed
description of each of the document(s) below and upload them on IBM Immigration Suite (IIS). Workflow built
on IIS routes the request to your manager for approval. Upon manager approval, an Immigration case
manager will be assigned to review your documents and advice you on subsequent processing.
Note: - Only in rare scenarios impacting server downtime for IIS, you can mail the below documents to
Non Us Business Visa Screening/India/Contr/IBM@IBMIN.
Business Visa Checklist

Category
Consulate
Requirement

Document Detail
1. Application Form and Declarations (Attached below) to be
completed Online and signed as per passport. (Original + 1 copy
in A4 size)
Online Form: Link
Declaration True & Complete: Link
Declaration Health Insurance: Link
Guideline for Online Visa Form: Link
Authorization form : Link

Effective Date: 24th August, 2015

IBM Confidential

Responsibility
1. Employee

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Germany Business Visa Checklist

(Consulate General of Bangalore)

VER 2.6

Manual Form: Link (In case, the online Form is not available for any
reason)

2. Photocopy of the invitation letter in English from the Host

Country IBM Legal Entity / Client / Partner clearly explaining
the purpose and duration of the visit and manually signed by
the inviter.

2. Employee

Please click here to initiate the invitation letter request.

Agenda is mandatory for any visit exceeding 16 calendar days
(In English) inclusive of travel dates. Please click here for the
agenda template.

3. Proof of Accommodation / Hotel Confirmation on Hotels Official

Letterhead

3. Employee

Note: Not a compulsory document. If not provided - IBM

covering letter should state that IBM India would take care of
the hotel reservation.
4. Original Passport along with a copy of all Non-Blank Pages in
A4 size

With at least 2 blank pages.

Valid for at least 3 months beyond the expected duration of stay
in Schengen States
Damaged & soiled passport will not be accepted (damages in
lamination, water marks on the passport, etc.)
Enclose all previous/expired passports.
Overall validity of passport should not be more than 10 years. If
passport is issued with 20 years validity, apply for new passport
with 10 years validity.

4. Employee

5. Employee

5. Two Photographs as per the Specification.

6. Amex Travel
6. Covering Letter on IBM Letter Head duly signed by the
authorized signatory

7. Travel Health Insurance Original + 1 Photocopy in A4 size

Minimum coverage of Euro 30,000 in the entire Schengen Area

Validity should match with the travel dates.

Desk

7. Amex Ticketing
Desk

Note: Insurance will be provided only after validation of the

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Germany Business Visa Checklist

(Consulate General of Bangalore)

VER 2.6

documents listed in this checklist and subsequent approval

from IIS tool. Please do not reach out to Non us Business Visa
Screening/India/Contr/IBM

OR

Fast

track

travel

Support/India/Contr/IBM for the insurance prior to visa approval

from IIS .
2. As there is a waiver for ticket & only insurance is required.
Please follow the below mentioned steps.
For approval on insurance, Please email to Noorulla
Khan/India/IBM & Pooja N Khakhar/India/IBM / Varghese
Chettupuzha/India/IBM with actual start date and end date of
your travel.
3. This will be considered as an exception , please be informed
the above process is applicable only for applications submitted
in Bangalore as per consulate jurisdiction restricted

1. IDT Assessment- Applicant to undertake IDT assessment for

the current travel.

1. Employee

If the IDT assessment result is "Business Visa"/ "None", applicant

need not upload the assessment copy on IIS. The assessment will
be reviewed by Immigration team from back end. However if the
result of IDT assessment is "Depends"/ "Work Authorization",
applicant will be required to upload Approval Mail from Global
Immigration Support (GIS) Team to travel on Business Visa,
(glosuppo@in.ibm.com).

2. Non US Screening Questionnaire (only required if transaction

2. Employee

is not raised on IIS)

For excel users, please click here
For lotus symphony users, please click here
Note: Non Us questionnaire is not required if the transaction
is routed through IIS Tool.

3.

Employee Cross Border Certification (CBC)- the Cross-Border

Travel and Immigration Certification Program.

3. Employee

Global Business Visitor Certification (for employees & host-country

managers) --> check your status here

4.

Host Manager Cross Border Certification (CBC)- the Cross-

Effective Date: 24th August, 2015

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Germany Business Visa Checklist

(Consulate General of Bangalore)

VER 2.6

4. Host Manager/

Border Travel and Immigration Certification Program.

Supplemental Host-Country Manager Certification (for host-country
managers) --> check your status here

5.
Mandatory
Immigration
Requirement

IBM
Immigration
team

Manager approval for business visa processing

If Business visa/travel request is raised on IBM Immigration Suite

(IIS) & if Bluepages manager approves the same on IIS, no additional
email approval from PeM necessary.

5. Employee/IIS

However, for whatsoever reasons, if the business visa/ travel request

is raised manually through email (in lieu of IIS), PeM approval on
email is mandatory to proceed with business visa/ travel request.
If you are using Lotus Notes, please Error! Hyperlink reference not
valid. for the required format for obtaining email approval .
If you do not have access to Lotus Notes, please click here.

Additional
requirements

1. International Certificate of Vaccination for Yellow Fever and

Oral Polio Vaccination (as applicable):
Please be informed that Ministry of Health, Government of India has
prescribed mandatory vaccination requirements for travelers
returning from yellow fever/ oral polio infected countries. Please read
the applicable list of countries and requirements here.
It is your sole responsibility to fulfil all the vaccination requirements
prior to undertaking travel (such as incubation period, whether the
vaccine was taken at designated centers etc). Failing to fulfil these
requirements might expose you to a risk of infection as well as
potential quarantine at Port of Entry in India. Also please be
reminded to carry original certificate of vaccination(s) at the time of
travel.
2. Country General Manager (CGM)/ Regional Security Manager
(RSM) approval (as applicable as per country specific Security
advisories on w3). Before initiating an international travel request,
the Employee/Applicant must access the individual country page
from the HR Travel Portal - Country Advisories portal to determine
what actions are required. It should be noted that pre-trip approvals
are required for countries with a High or Extreme Travel risk. Please
do carefully go through the Country Advisory for the country you are
travelling to as the security requirements and travel restrictions may
differ from country to country. It is your sole responsibility to obtain
all such requisite approval(s) for the complete duration of your travel.

Total Processing time

Effective Date: 24th August, 2015

Consulate Processing Time: 3 working days

IBM Confidential

1.Employee

2.Employee

Please Note: All the required

documents are to be submitted
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Germany Business Visa Checklist

(Consulate General of Bangalore)

VER 2.6

Visa fee: Click Here for the

appropriate Visa Fee
Internal Processing Time: Please ensure
that you factor in a minimum of 3-6
working days in addition to the consulate
processing time for the following approvals
(as applicable):

Approvals from Immigration team (for

visa & tickets)

Procuring the DD &/or CoC Letter

Providing the Covering Letter

to the location Amex Travel Desk

before 13:00 hrs, else they will be
considered for next day's
processing.

Time taken/ delays by the courier service

provider in submission of the application

For any queries reach out to: Non Us Business Visa Screening/India/Contr/IBM
(nonusbusinessvisa@in.ibm.com).
Important Note:

All the required documents are to be submitted to the location Amex Travel Desk before 13:00
hrs.
Please provide a photocopy of Amex Credit Card (Front & Back Kindly block the CVV No) to
Amex visa desk along with the complete set of documents for visa processing.
If an Airline Reservation / Ticket, Insurance or Hotel / Accommodation Confirmation is part of
visa documentation & has been submitted for the visa process with the Embassy, no changes
shall be made on these documents until the visa is processed. The Embassy may cross verify
the documents with the concerned Airlines or Hotels etc. as a part of assessment, and any
changes to the original bookings may adversely affect in the visa issuance.
Please note that the German Consulate General reserves the right to ask for additional documents in special
cases. The submission of the above-mentioned documents does not guarantee that a visa is granted. Submission
of incomplete documentation or refusal to appear for a visa interview may result in the rejection of your
application.

Signature of Amex Representative

Name:
*** End of Document ***

Effective Date: 24th August, 2015

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