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Distribution:
1.
2.
3.
4.
5.
6.
7.
Director/General Manager
Administration Manager
Purchasing Manager
Factory Manager
Stores Manager
Stores Executive
Consultant FSMS
1.0
Objective
Scope
3.2
3.0
Responsibility
3.1
General Manager
Guidance and compliance with
requirements
Purchasing Manager
Selection & evaluation of new suppliers
Periodical review of existing suppliers
Inventory control, procurement
planning & follow-ups
3.3
Factory Manager
Identification of materials & Service
requirements
3.4
Consultant
Compliance with FSMS
3.5
Stores Manager
Maintaining & updating inventory
controls
Receiving, inspection &
documentation of correct items
Storage & issue of materials
according to FIFO principles
Supervision of inventory and record
keeping
Stores Executive
Collection of samples, supervision of
material storing
Record keeping and issuing of
materials
4.0
Activities
4.1
4.1.1
4.1.2 The suppliers shall provide all the relevant details including but not
limited to; material safety data sheets, product descriptions, specific
certifications (ISO 22000, ISO 9001, GMP, etc.) samples and other relevant
data which may be specified by the production team time to time.
4.1.3 The factory visits or external audits shall be performed as to the criticality
of the materials where supplier shall responsible for third party audits if
required while letting the purchasing team to make observations on their
production facilities as well as up to the primary raw material receiving of
any specific product manufactured by a given supplier.
4.1.4
4.1.5
4.2
Purchasing of Materials
4.2.1 After selection and evaluation, the new suppliers shall be given with trial
orders and their performances are evaluated, the second and further
continuation of their service shall be based on the performance of the
given orders.
4.2.2
Each such suppliers are evaluated after some time till sufficient
information shall be collected before them become regular suppliers.
4.2.3 Each supplier shall be rated according to their performance and the status
of the supplier ( priority, secondary, alternative or temporary) shall be
offered according to the ratings.
4.3
4.3.1 The approved supplier list shall be maintained and updated continuously
for each item and service required.
4.3.2
4.3.3 Each such item supplies are closely monitored and relevant suppliers
are educated according to the requirements and the understanding of the
suppliers.
4.3.4 The check lists shall be maintained with verification for specific criteria for
each item with food safety hazards, supplier control measures, product
specifications and the communication on such parameters with suppliers.
4.3.5 The key suppliers shall be selected based on their capacity to comply with
specific requirements, on time delivery, material quality, effectiveness of
service delivery, and specially food safety.
4.4
Supplier Rating
4.4.1 The supplier evaluation and review shall comply with; in-terms of their
production facilities, customer lists, capability of for on time delivery of
specific product comply with procurement parameters.
4.4.2 Trail order performance on given supplies and the evaluation of the
product quality.
4.4.3 Market leadership, reputation and dealerships for safe and sound food
product or raw materials supplies over sufficient period of time.
4.4.4 Any other parameters such as monopolistic suppliers who dominate the
markets.
4.4.5
4.4.6 If a new supplier has to be appointed he shall come through the same
procedure passing all the set parameters to be listed in approved supplier
list.
4.5
Purchasing Data
4.5.1 Raw material specification data sheets shall be prepared according to the
ISO 22000 requirements. The same specifications shall be utilized for
the purchasing requirements and provided to suppliers as a form of
purchase order requirements.
4.5.2
The product name, type, brand name,or any other specific product
identification
test
4.5.3 The purchasing data shall document as described to ensure that all
purchase data such as quantity, quality, food safety requirements, and
delivery methods with dates. It is clearly documented and reviewed before
approval of purchase order. If any guarantee certificate is required, the
same requirement shall be communicated to the supplier.
4.6
Purchasing of Services
Control of Suppliers
The type of the extent of control shall depend on the type of product or
raw material purchased. The supplier's performance of the previous
deliveries, impact of the products/materials being procured on the quality
of the final product, the quality and food safety compliance records
supplied with the delivery.
4.7.2 The control measures shall be specified in the purchase order or in the
contract.
4.7.5 All the necessary records related to purchasing and individual suppliers as
well as service providers shall be prepared and maintained up to date.
5.0
Reference
6.0
Records