37 Funds Management 26

User Manual FI14
Title:
Module Name :
Funds Management
Funds Management Module
OVERVIEW
Master Process Description Overview
Funds management is the Accounting term for apportioning funds across budget items. This process is referred to as
Funds Commitment. In SAP this process is managed using commitment items .
The Funds Management SAP module will affect how BSNL disperses budgets across business, as well as how these
budgets are managed, monitored and reported on.
It covers the following scenarios relating to Funds Management :
Course
FI14.01.01
Transaction Code
Description
To create commitment item
To change commitment item
To Display commitment item
To Delete commitment item
FMCIA
FI14.01.02
FI14.01.03
FI14.01.04
FI14.02.01
FI14.02.02
FI14.02.03
FMSA
FMSB
FMSC
FMBBC
FMBBC
FMBBC
FI14.02.04
FI14.02.05
FMBBC
FMEDD
Input - Required Fields

FM Area
Company Code
To Create Fund center

To Change Fund center
To Display Fund center
Original Budget Enter
Transfer Budget Post
Supplement Enter Budget
Supplement
Return Enter
Documents Display
Field Value / Comments
1000
1021
Procedural Steps
FI14.01.01 To create commitment item
A commitment item master record is required on SAP R/3 to allow the flow of
transactional data from Financial Accounting module to Funds Management module. A
commitment item corresponds to a GL account in the chart of accounts. A
commitment item must be created first before a GL account is created as this
is a required field in the GL master record.
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Release: ERP 6.0
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Title:
Module Name :
Funds Management
Create Commitment item
Via Menus
Accounting Financial accounting Public Sector Management Funds

Management Master Data Commitment Item IndividualProcessing Create
Via Transaction Code
FMCIA
. This is an alphanumeric code of the commitment item you are creating

Click on
Update the following required and Optional field
Field Name
Description
Values ( Example )
Name
The short name of the commitment

item you are creating
The full description of the commitment
item you are creating
Select dir.postable if you can post
directly to this commitment item
The financial category it falls under
The category in which it falls under
whether balance sheet or income
category
Expenses
Description
Dir. Postable
Financial transaction
Commitment item category
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Expenses
Yes
30
3
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User Manual FI14

Title:
Module Name :
Click
Funds Management
to save the commitment item
A message bar displays

Press Shift+F3 to return to the SAP Easy Access screen.The system task is complete
==================================================================
FI14.01.01 To change commitment item
This process of changing a commitment item is triggered by a change in the attributes
of the GL account. Once the commitment item has transactions, some attributes such
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User Manual FI14

Title:
Module Name :
Funds Management
as whether you can post directly to that commitment item or not cannot be changed as
well as the financial transaction.
A commitment item corresponds to a GL account in the chart of accounts. In
order for the commitment item to be created, a corresponding general ledger
account must exist in the chart of accounts.
Change Commitment item
Via Menus

FMCIA
Enter the name of a commitment item to be changed e.g. A35501

Click on
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Click on save
Funds Management
to save the changes of the commitment item
The message bar displays

==================================================================
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Module Name :
Funds Management
FI14.01.01 To Display commitment item

This process of displaying a commitment item is triggered by a display in the attributes
of the GL account.
Display Commitment item
Via Menus

FMCIA
Enter the name of a commitment item to be displayed e.g. A35501

Click on
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Module Name :
Funds Management
The details in Commitment item is displayed

Press Shift+F3 to return to the SAP Easy Access screen. The system task is complete
FI14.01.01 To Delete commitment item

This process of delete a commitment item is triggered by a deleting the commitment
item
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Funds Management
Delete Commitment item

Via Menus

FMCIA
Enter the name of a commitment item to be delete e.g A35501

Click on
A message displays
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User Manual FI14

Funds Management
Title:
Module Name :
Click on Yes
FI14.01.02 To Create Fund center

Funds Centers represent an organizational unit within a Financial Management area,
which represents the structure of an organization or an area of responsibility e.g.
departments or projects. Budgets are assigned to funds centers and commitment items
in Funds Management.
Create Fund Center
Via Menus
Accounting Financial accounting Public Sector Management

Funds ManagementMaster Data Funds CenterCreate
FMSA
Update the following Required ( R ) and Optional ( O ) field

Field Name
Description
Values
( Example )
Funds Center
F210160
From Fiscal Year

To fiscal year
FM Area
Enter the funds center code to be

created
Enter the validity start date
Enter the validity end date
FM area of BSNL
Click on the enter
icon to proceed to the next screen
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Release: ERP 6.0
01.01.1900
31.12.9999
1000
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User Manual FI14

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Funds Management
Update the following fields

Field Name
Description
Values ( Example )
Name
Enter the short name of the Funds center

you are creating
Enter the full description of the Funds
center youare creating
Enter the Company code to which the
funds center belongs
Enter the Business Area to which the
funds center belongs
Enter the funds center owners user
name (logon name)
KTR Fund Center
Description
Company Code
Business Area
User Name
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KTR Fund Center

1021
2101
TULNI001
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Funds Management
On the same Funds Center create screen click onto the Hierarchy tab and
enter the information on the table below:
Field Name
Description
Hierarchy Variant
Defaults from the setup
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Values ( Example )
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Release: ERP 6.0
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Click on
Funds Management
to save the funds center that has been created.
FI14.01.03 To Change Fund center

All the attributes of a funds center can be changed except the hierarchy variant only.
Change Fund Center
Via Menus

Funds ManagementMaster Data Funds CenterChange
FMSB
On the screen Change funds center in FM Area, enter the funds center
number in the field funds center
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Module Name :
Funds Management
Field Name
Description
Values ( Example )
Funds Center
FM Area
Funds Center
Defaults to FM Area
F210160
1000
Click on the
enter icon to proceed to the next screen
On the Funds Center Change screen make all the necessary changes.
Only fields that are white can be changed
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Funds Management
Save changes made to the funds center by clicking
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User Manual FI14

Funds Management
Title:
Module Name :
FI14.01.04 To Display Fund center

All the attributes of the Fund center can be displayed .
Change Fund Center
Via Menus

Funds ManagementMaster Data Funds CenterDisplay
FMSC
On the screen Display funds center in FM Area, enter the funds center
number in the field funds center
Field Name
Description
Values ( Example )
Funds Center
FM Area
Funds Center
Defaults to FM Area
F210160
1000
Click on the
enter icon to proceed to the next screen
It displays the attributes in the Fund center
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Funds Management
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User Manual FI14

Funds Management
Title:
Module Name :
FI14.02.01 Original Budget Enter

The budget entry in the system will be combination of Fund center and commitment
item . All the required master data already exist is the prerequisites required when
processing this transaction:
Via Menus
Accounting Public Sector Management Funds management

Budgeting Budget Control System Entry DocumentsCreate
FMBBC

Field Name
Header
Process
Budget Category
Version
Document Type
Document Date
Budget Type
Lines
Funds Center
Commitment Item
Amount
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Description
Values ( Example )
Select the process that you want to

perform
By default
Enter version 0 for approved budget
Select document type
Defaults to todays date
Correspond to the process you are
carrying out
Enter
SSA and Line of business for entering

budget
Budget head for Budget entry
Amount of Budget
F210160
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Nidhi Tulshan
Version: 1.0
Release: ERP 6.0
Payment
0
1000
10.06.2010
B1
A01501
10000
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Module Name :
Click
Funds Management
to Enter the Original Budget
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User Manual FI14

Funds Management
Title:
Module Name :
FI14.02.02 Transfer Budget Post

Budget transfer function will be used to re-allocate budget under certain conditions.
In case the Budget is more in one fund center and insufficient in another fund center the
budget transfer function will be used
It will also apply in the case where sufficient fund in one commitment item is to be
transfer to another commitment item having less fund
Via Menus

FMBBC

Field Name
Header
Process
Budget Category
Version
Document Type
Document Date
Sender
Fiscal year
Budget Type
Receiver
Fiscal year
Budget Type
Lines
-/+
Fund Center
Commitment item
Amount
-/+
Last changed on:
Description
Values ( Example )

perform
By default
Transfer
Normally defaults to the current year

carrying out
2010
A1
Normally defaults to the current year

carrying out
2010
A1
Select (-) for the sender commitment item

Enter the Funds center item transferring
the budget
Enter the Commitment item transferring
the budget
Enter the amount to be transferred
Select (+) for the receiver commitment
item
F210110
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Version: 1.0
Release: ERP 6.0
Payment
0
1000
10.06.2010
A01501
5000
+
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User Manual FI14

Title:
Module Name :
Fund Center
Commitment item
Amount
Click
Funds Management
Enter the Funds center item receiving the

budget
Enter the Commitment item transferring
the budget
Enter the amount to be transferred
F210120
A02501
5000
to post the transfer
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User Manual FI14

Funds Management
Title:
Module Name :
FI14.02.03 Supplement Enter Budget Supplement

This applies to allocating additional budget from outside to a particular combination of
funds centers and commitment items thereby increasing the overall budget amount.
Via Menus

FMBBC
Field Name
Header
Process
Budget Category
Version
Document Type
Document Date
Budget Type
Lines
Funds Center
Commitment Item
Amount
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Description
Values ( Example )

perform
By default
carrying out
Supplement

budget
Amount of Budget
F210160
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Nidhi Tulshan
Version: 1.0
Release: ERP 6.0
Payment
0
1000
10.06.2010
A1
A01501
10000
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Module Name :
Click
Funds Management
to post the transfer
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Release: ERP 6.0
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Funds Management
Title:
Module Name :
FI14.02.03 Supplement Return Enter

This applies to allocating additional budget from outside to a particular combination of
funds centers and commitment items thereby increasing the overall budget amount.
Via Menus

FMBBC
Field Name
Header
Process
Budget Category
Version
Document Type
Document Date
Budget Type
Lines
Funds Center
Commitment Item
Amount
Last changed on:
Description
Values ( Example )

perform
By default
carrying out
Return

budget
Amount of Budget
F210160
Prepared by:
Nidhi Tulshan
Version: 1.0
Release: ERP 6.0
Payment
0
1000
10.06.2010
A1
A01501
3000
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Funds Management
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Release: ERP 6.0
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User Manual FI14

Funds Management
Title:
Module Name :
FI14.02.05 Document Display

In order to check for the document posted for budget entry
Via Menus

Budgeting Budget Control System Entry DocumentsDisplay
FMEDD
Enter FM Area
Field Name
Description
Values ( Example )
FM Area
Document year
Entry Document
number
FM Area for BSNL

Year for which budgeting is done
Budget Document number
1000
2010
Click on
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Module Name :
Funds Management
Press Shift+F3 to return to the SAP Easy Access screen. The system task is complete
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Nidhi Tulshan
Version: 1.0
Release: ERP 6.0
Page:
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User Manual FI14

Input - Required Fields

To Create Fund center

Last changed on:

User Manual FI14

Create Commitment item

Accounting Financial accounting Public Sector Management Funds

Via Transaction Code

. This is an alphanumeric code of the commitment item you are creating

The short name of the commitment

Last changed on:

User Manual FI14

to save the commitment item

A message bar displays

User Manual FI14

Accounting Financial accounting Public Sector Management Funds

Via Transaction Code

Enter the name of a commitment item to be changed e.g. A35501

Last changed on:

User Manual FI14

to save the changes of the commitment item

The message bar displays

Last changed on:

User Manual FI14

FI14.01.01 To Display commitment item

Accounting Financial accounting Public Sector Management Funds

Via Transaction Code

Enter the name of a commitment item to be displayed e.g. A35501

Last changed on:

User Manual FI14

The details in Commitment item is displayed

FI14.01.01 To Delete commitment item

Last changed on:

User Manual FI14

Delete Commitment item

Accounting Financial accounting Public Sector Management Funds

Via Transaction Code

Enter the name of a commitment item to be delete e.g A35501

User Manual FI14

FI14.01.02 To Create Fund center

Accounting Financial accounting Public Sector Management

Via Transaction Code

Update the following Required ( R ) and Optional ( O ) field

From Fiscal Year

Enter the funds center code to be

Click on the enter

icon to proceed to the next screen

Last changed on:

User Manual FI14

Update the following fields

Enter the short name of the Funds center

KTR Fund Center

Last changed on:

KTR Fund Center

User Manual FI14

Defaults from the setup

Last changed on:

User Manual FI14

to save the funds center that has been created.

FI14.01.03 To Change Fund center

Accounting Financial accounting Public Sector Management

Via Transaction Code

Last changed on: