***** TALLY

SOFTWARE THEORY

THE RULES OF ACCOUNTS

THE BOOKS of ACCOUNTS
BANK BOOK
JOURNAL BOOK
FUNCTION KEYS
INVENTORY PART
DEBIT NOTE & CREDIT NOTE
STOCK CATEGORY
COST CENTERS AND CATEGORY
SET PRICE LIST
BATCH WISE DETAILS
GODOWN TRANSACTIONS
PURCHASE & SALES ORDER
TAXATIONS PARTS

JINKAL PATEL

***** TALLY

SOFTWARE THEORY

THE RULES OF ACCOUNTS

The Method of A/c

{3 methods}

Deshinama system
Single entry system
Double entry system
There are 3 RULES in Double Entry System.
Person a/c
If the man reciever

Dr.

if the man giver

Cr.

Nominal a/c
If the goods comes in

Dr.

If the goods goes out

Cr.

Profit & Loss a/c

If lost or payment

Dr.

If profit or income

Cr.

JINKAL PATEL

***** TALLY

SOFTWARE THEORY

TALLY HISTORY

First time tally software launched in 1988 by petronics pvt

ltd. in banglore.
They launch a new software version tally4.5 which is DOS
base software. After some time Tally solutions pvt ltd takes
over the petronics ltd....
Tally solutions pvt ltd launch new software Tally 5.4 which
is WINDOW base software.
The company is doing a lots of modification in software and
launch New software Realizing version which is given
below:
Tally 4.5 DOS
Tally 5.4 Windows
Tally 6.3
Tally 7.2 Vat, Tds, taxation parts....
Tally 8.1 vat, tds, service tax, Excise....
Tally 9.0 Vat, tds, tcs, service tax, FBT....
Tally.ERP 9.0 (Enterprise Resource Planning)
o This is a Latest version in Tally software including a
Remote function it means you can access your company
any where any time by networking....

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***** TALLY

SOFTWARE THEORY

THE BOOKS of ACCOUNTS

There are 5 books to maintain the Accounts
1. Cash book
2. Bank book
3. Purchase book
4. Sales book
5. Journal book
CASH BOOK
Only cash transactions are include.''
If you get the any types of income from the party..
For example:Cash
Cash

Dr/
Party

Cr/

Dr/
Income

Cr/

If you have the any types of Expense to the party..

For example:Party

Dr/
Cash

Expense

Dr/
Cash

Cr/

Cr/

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***** TALLY

SOFTWARE THEORY

BANK BOOK
Only cash and Bank Transactions are include,
For example:If you Deposit the amount in Bank.
Bank

Dr/
Cash

Cr/

If you Withdrawal from the Bank.

Cash

Dr/
Bank

Cr/

If you Transfer the amount from one Bank to Another Bank.

Bank

Dr/
Bank

Cr/

If you payment or Receipt amount by Cheque.

Expense
Bank

Dr/
Bank

Cr/

Dr/
Income

Cr/

JINKAL PATEL

***** TALLY

SOFTWARE THEORY

JOURNAL BOOK
We can maintain the transactions of Depreciation, Bed debt,
and some Settlement Entries in that voucher:{Transactions type}
SALES
Party

Dr.
Sales

Cr.

RECIEPT
Cash

Dr.
Party

Cr.

BED DEBT (JOURNAL VOUCHER)

Bed Debt Dr.
Party

Cr.

BED DEBT RETURN (JOURNAL VOUCHER)

Party

Dr.
Bed Debt

Cash

Dr.
Party

Cr.

Cr.

JINKAL PATEL

***** TALLY

SOFTWARE THEORY

FUNCTION KEYS
F 1: Select Company
F 2: Change Date
Alt + F 1: Shut Company
Alt + F 2: Change Period
Alt + F 3: Company Info.
DIFFERENT VOUCHERS SHORT CUT KEYS

F 4: Contra Voucher The Transactions between Cash and Bank.

F 5: Payment Voucher Any Types of Payment (even paid on credit)

F 6: Receipt Voucher Any Types of Income (even income on credit)

F 7: Journal Voucher All types of Settlement Entry.

F 8: Sales Voucher All the Sales Entries are including in it.

F 9: Purchase Voucher All the Purchase Entries are including in it.

METHOD OF ADJUSTMENT
1. 1/4 /2008 sales goods rs.4000 to Rajesh bhai
2. 5/4/2008 sales goods worth rs. 7000 to Rameshbhai.
3. 8/4/2008 receives 10000 from rameshbhai.

New ref.

-- New Transactions

Against ref.

-- The transactions against new transactions

Advance

-- Advance Payment or Receive

On account

-- To manage the Old Transactions

JINKAL PATEL

***** TALLY

SOFTWARE THEORY

INVENTORY PART
Company Creation-- Company Type select the Option as Below:
* ACCOUNTS WITH INVENTORY *
* Inventory Creation *
GOT-- Inventory Info.CREATE
Stock group
Stock items
Units of Measurement
Create a voucher Entry in Sales and Purchase Vouchers
REPORTS
GOT---Stock Summary

* FREE SCHEME *
Free scheme -- purchase or sales goods & get something free.
* F11: features. Give this option YES
Allow invoicing
Allow 0 value entry in voucher
Separate discount column in Voucher
Use different and actual qty
CREAT
Units / Groups / items
REPORTS
GOT---Stock Summary
8

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***** TALLY

SOFTWARE THEORY

DEBIT NOTE & CREDIT NOTE

Purchase return for debit note
Sales return for credit note
* F11: Features (give this option YES)
Use Debit note: yes
Use credit note: yes
Use Invoice mode for Credit note and Debit note
* VOUCHER ENTRY *
G.O.T. -- Voucher EntryCtrl + f 8 -- Credit note
G.O.T. -- Voucher EntryCtrl + f 9 -- Debit note
LEDGER CREATION
Purchase Return a/c
Sales Return a/c

* INVENTORY CREATION *
Groups
Units of Measure
Item creation
REPORTS
Display -- A/c Books -- Journal Register Credit note Regis.
Debit note Regis.
GOT -- Stock Summary.

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***** TALLY

SOFTWARE THEORY

STOCK CATEGORY
* F 11: Features (give this option YES)
Maintain Stock Category : YES
Allow invoicing : YES

Create Stock Category

Set all the items as per different categories
REPORTS
Got -- Display -- State of Inventory
Category
Stock Query

CURRENCY
* F 11: Features (give this option YES)
Allow Multiple Currency : YES

How to create Currency

* Account info. Currency Create
* Account info. Currency Rate of Exchange
Dollar ==

Shift + 4

cent

Pound ==

alt + 156

Penny

Yen ==

alt + 157

cent

Euro ==

alt + 0128

cent

Compare your report with different currency

Short Cut key is ALT + C (Balance sheet, P & L a/c, etc)

10

JINKAL PATEL

***** TALLY

SOFTWARE THEORY

COST CENTERS AND CATEGORY

* F 11: Features (give this option YES)

Maintain Cost Centre -- YES
More than One Category -- YES

* Account info cost Category Create

* Account info Cost Centre Create
Do the Voucher Entry & set the total expenses in different category

REPORTS

Got -- Display -- State of Accounts Cost Centre

* From the voucher entry press F 12:
To hide\unhide cost centre detail -- YES \ NO
Cost Category
Cost Centre
Ledger Group
Group Break up

11

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SOFTWARE THEORY

SET PRICE LIST

* Set the Price List for Different Category *
* F 11: Features (give this option YES)
Set the price level of pricelist for invoicing.
o Exporter
o Wholesaler
o Retailer

* create any 10 pen as stock items *

PRICE LIST Creation
GOT-- Inventory Info. -- Price list --Set prices to item.
GOT -- Voucher Entry -- {Purchase & Sales Entry}

REPORTS
GOT -- Stock Summary

12

JINKAL PATEL

***** TALLY

SOFTWARE THEORY

BATCH WISE DETAILS

* F 11: Features (give this option YES)
Maintain Batch wise Details -- YES
Set Expiry Dates for Batches YES

Create Stock Items:- Maintain in Batches yes

Track date of MFG. -- yes
Set expiry Date yes
REPORTS
Got -- Display -- State of Inventory Stock Query
Got Display Inventory Books Ageing Analysis
Got Stock Summary (for detailing press Alt + F 1)

MANUFACTURE ITEMS

Create stock items & groups

Group: (I) Raw Material (ii) Finished Goods

* From the items creation press f 12 confi.

Allow component list detail: -- YES
CREAT A NEW VOUCHER

A/c info. -- Voucher type create the voucher named (MFG)

Give the under group as stock journal
For voucher entry press the Alt + f 7 stock journals
-Select the voucher (manufacture)
13

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***** TALLY

SOFTWARE THEORY

GODOWN TRANSACTIONS
* F 11: Features (give this option YES)
Maintain multiple godowns
CREATE
Group
Unit of Measure
Item Creation
* GODOWN CREATION *
GOT -- Inventory info. -- Godown -- Create
Maintain ratio -- (10:15:20:25:30)

VOUCHER ENTRY
Give the voucher entry in ALT + F 7

{Stock journal}
Every stock transfer in given location

REPORTS
GOT -- display--- inventory book -- stock transfer
GOT -- display--- statements of inventory- godown

14

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***** TALLY

SOFTWARE THEORY

PURCHASE & SALES ORDER

* F 11: Features (give this option YES)
Allow purchase & sales order processing
Allow invoicing
Use tracking Number
Use Rejection note
* SHORT CUT KEYS FOR VOUCHER ENTRY *
{Purchase order entries}
1. Purchase order

Alt + F 4

2. Purchase

F9

3. Receive note

Alt + F 9

4. Payment

F5

{Sales order entries}

1. Sale order

Alt + F 5

2. Sale

F8

3. Delivery note

Alt + F 8

4. Receipt

F6
REPORTS

Got -- Display -- State of Inventory

Purchase bill pending
Sales bill pending

15

JINKAL PATEL

***** TALLY

SOFTWARE THEORY

TAXATIONS PARTS

VAT
(Value Added Tax)
Vat structure is as same types of sales tax. Its very simple and good
for every one.
Government has bring the VAT on Different Items Category given as
below:
1%, 4 % + 1 add., 12 % + 2.5 add, 13%, 32%, 36%, 60% etc..
* F 11: company features
Statutory and taxation.

Enable VAT give this option YES

Set VAT Detail gives this option YES
f12: configuratoin
Show purchase VAT classification YES

VAT Payble Entry

Output @ 1%

F 7 (Journal)

Dr.

Input @ 1%

Cr.

Vat Adjustment

Cr.

VAT------> REPORTS
GOT--Display--Statutory Report---VAT Report
VAT computation
VAT forms
VAT-- Pay to Government
Vat payable
Bank A/c
16

f5 (payment)

Dr.
Cr.

JINKAL PATEL

***** TALLY

SOFTWARE THEORY

SERVICE TAX
* f11: Enable service tax gives this option YES fill the detail.
Create Ledgers given below:
1. Party

Sundry Debtors

2. Sales ledger

sales A/c

3. Income a/c

direct income

4. Service tax@ 10.3%

Duties & taxes

VOUCHER ENTRY
1. Looking for an Income -- Sales (F 8)
{Give this entry in Invoice Mode}
Income A/c

Cr.

Service tax@10.3%

Cr.

Party A/c

Dr.

2. Receiving the cash or cheque ---Receive (F 6)

Cash

Dr.
Party

Cr.
REPORTS

* Display--Statutory Reports--Service tax Reports

Service Tax Payable.Bill wise service tax
GAR7 Challan
3. Payment of Service Tax -- Payment (F 5)
Service tax@ 10.3%

Dr.
Bank

17

Cr.

JINKAL PATEL

***** TALLY

SOFTWARE THEORY

TDS
(Tax Deduction at Source)
* F11: Enable TDS give this option YES fill detail.
Create these Ledgers as below:
1. TDS on Advertising

Duties & Taxes

2. Party A/c

Sundry Creditor

3. Fee for Advertisement

Expense

VOUCHER ENTRY
1. Looking for an expense --- F 7 (journal)
Expense

Dr.
Party

Cr.

TDS deduction

Cr

2. Payment to party ---- f5 (payment)

Party

Dr.
Cash

Cr.

3. Pay TDS to the Government-- f5 (payment)

TDS on A/c Dr.
Bank

Cr.
REPORTS

Display--statutory Reports-- TDS reports.

18

JINKAL PATEL