Académique Documents
Professionnel Documents
Culture Documents
RCC/NR/UPSO-II/LPG/PT-04/15-16
TECHNICAL BID
Page 1 of 81
Tender No
RCC/NR/UPSO-II/LPG/PT-04/15-16 due on
30/07/2015 at 1100 hrs Ex Loni BP
Name of work
Rs.
Earnest
Money
Deposit
(Refundable with no interest)
e-tender website
Pre-bid conference date, time and 15/07/2015 at 1100 Hrs at Indian Oil Bhawan,
place
Regional Contract Cell,3rd Floor, No.1, Aurobindo
Marg, Yusufsarai, New Delhi-110016
Page 2 of 81
Last Date and time for submission of 30/07/2015 upto 1100 hrs
completed E-tender documents online
10 Contact person
11 Period of Contract
12 Expected
Works
commencement
of
Page 3 of 81
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Sr.
Plant
14.2
Kg
Loni
24000
19 Kg
5 Kg
47.5 Kg
1200
240
14.2 Kg
1200
SC Valves
600
It is assumed that 95% cylinders of this quantity will be tested and 5% will be rejected during
testing.
The tentative quantity of cylinders for Hot Repair per month is to be prorated from
per annum quantity given above or as decided in consultation with LocationIncharge of Plant
prior to start of the quarter.
The minimum Safe custody quantity mentioned above corresponds to the above mentioned
quantity of cylinders to be repaired per annum. However, in case of two or more parties, same
shall be prorated depending upon the no. of cylinders to be repaired per annum by the party/
parties. The Safe custody deposit amount shall cover 1200 cylinders of 14.2 kg type and while
uplifting other type cylinders from Plant (19 kg, 5 kg, 47.5 kg), the required number of
cylinders of 14.2 kg shall be reduced to remain within the amount of BG.
15.
shall be 10% of the value of work order. (Format enclosed at Annexure X), as
described in tender document.
16.
below:
Page 5 of 81
19 kg
cylinder
5 kg
cylinder
47.5 kg
cylinder
with SC
Valve
47.5 kg
cylinder
with LOT
valve
SC
Valve
Rs 1050 per
cylinder
Rs 1700 per
cylinder
Rs 350 per
cylinder
Rs 4300 per
cylinder
Rs 5800 per
cylinder
Rs 120
per Valve
17.
Sr.
No.
i)
Proof
Identity
ii)
Existing vendor
of
New Vendor
PAN card
PAN Card
Statutory
license
iii)
Earnest Money
Deposit (EMD)
Demand draft
certificate
Demand
draft
certificate
iv)
Work order
Not applicable
v)
Acceptance
tender
Relevant
Technical
bid
pdf
document as downloaded from
IOC website
vi)
Audited
Finance
documents
of
Exemption
exemption
Page 6 of 81
i) PAN CARD :
Existing and new vendor should have valid PAN Number (self attested copy of PAN card to be
enclosed). PAN card should be in the name of Proprietor or the Firm participating in the
tender.
ii) PESO LICENSE :
Existing vendor should have valid approval from Chief Controller of Explosives / PESO
(Petroleum & Explosives Safety Organisation) for carrying out the job of Hot Repair of Cylinders
under rule 39(2) of Schedule IV of Gas Cylinder Rules 2004 for the premises from where the
Hot Repair work will be carried out under this tender. Such license should be valid till the
closing date of tender. Latest editions and revisions thereafter, need to be followed strictly. In
case of expiry of license, proof of having applied for renewal and acknowledgment by PESO to
be submitted.
Even bidders carrying out Statutory testing & painting of cylinders and interested to carry out
Hot Repair for the first time should have valid approval from Chief Controller of Explosives /
PESO for carrying out the job of Hot Repair of Cylinders under rule 39(2) of Schedule IV of Gas
Cylinder Rules 2004 for the premises from where the Hot Repair work will be carried out under
this tender. Latest editions/revisions/amendments thereafter, also need to be followed strictly.
In case of expiry of license, proof of applied for renewal and acknowledgment by CCOE to be
submitted. Bidders not having the valid approval from CCOE / PESO for such works will be
treated as new vendors.
New vendors to furnish the valid PESO license or Proof of applying for PESO License from
PESO authority.
iii) EMD :
The Bidder should furnish requisite Earnest Money Deposit (EMD) by way of demand draft
except in cases eligible for exemption of EMD as specified in the tender.
iv) WORK ORDER :
Copy of at least one work order which is under execution or executed by the firm within 5
years from date of closing of this tender for ST&P work / Hot repair of cylinders work for any
IOC/BPC/HPC plant. Party must submit certificate of performance of above work orders.
v) ACCEPTANCE OF TENDER :
As an acceptance of all tender terms and conditions, bidders need to download complete
technical bid document from IOCLs e-tender website and upload the same on same website as
it is after signing it digitally using their own DSC.
vi) AUDITED FINANCIAL DOCUMENTS:
Bidder is required to upload Audited Profit & Loss Account and the Balance Sheet of the last 3
financial years i.e 2012-13, 2013-14 and 2014-15 duly certified by registered Chartered
Accountant. If certified Profit & Loss Account and Balance Sheet is voluminous, then relevant
pages in support of turnover is to be uploaded along-with CA certificate towards the same. In
Page 7 of 81
However mere submission of the relevant information and meeting the qualifying criteria
would not entitle the Bidder for technical qualification. In the event
document/information submitted by the Bidder is found to be incorrect, the contract with
such Bidder shall be terminated at any stage and EMD or SD submitted shall be forfeited.
Such Bidder(s) may also be put on Holiday List by IOC.
ii.
In case any successful bidder during the pendency of the contract (during execution of
work) wants to shift its unit to some other place, preferably nearer to our LPG Bottling
Plant under the same name and proprietorship, then existing work order can be modified
from the old unit to the new unit. Before shifting bidder has to get the approval from
competent authority originally approving the work order i.e. respective State Head /
State LPG Head. However, bidder has to submit Valid PESO License in respect of
new unit before carrying out any modification in the work order.
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Page 8 of 81
To,
DGM (Contract Cell), NR
Indian Oil Bhawan, Regional Contract Cell, 3 rd Floor,
1, Sri Aurobindo Marg, Yusuf Sarai,
New Delhi - 110016
Dear Sir,
SUB:
HOT REPAIR OF LPG CYLINDERS (14.2, 19, 5, 47.5 KG.) EX-LPG BOTTLING
PLANT, LONI, Uttar Pradesh
Tender Ref.:
RCC/NR/UPSO-II/LPG/PT-04/15-16
With reference to the subject tender we confirm having carefully read, studied and understood
all the terms and conditions supplied with the tender and upload / Digitally signed documents
as per the details given hereunder:
EMD Rs. 77950/- (Rupees Seventy seven thousand nine hundred fifty only)
Copy of valid PESO approval/ License for Hot Repair for the premises from where the
HR work will be carried out under this tender.
Copies of at least one work order executed by the firm towards HR (Not Applicable in
case of new parties).
Page 9 of 81
Copy of Audited Profit & Loss Account and the Balance Sheet of the last 3 financial
years i.e 2012-13, 2013-14 and 2014-15 duly certified by registered Chartered
Accountant. If certified Profit & Loss Account and Balance Sheet is voluminous, then
relevant pages in support of turnover is to be uploaded along-with CA certificate
towards the same. In case the turnover is less than the statutory requirement of
Audited Accounts the self certified accounts shall also be accepted. This shall be
supported with Income Tax return of the corresponding financial year, duly
acknowledged by IT Department for the same.
Price Bids duly filled in both vendor name and item rate quotation digitally signed and
uploaded.
Signature
Name & address of the party with seal
Page 10 of 81
Copy of valid PESO approval/ License for Hot Repair for the premises from where the
HR work will be carried out under this tender.
2)
3)
In case of existing parties, copy of valid Factory License or proof of having applied for
renewal and in case of new parties copy of proof of having applied for Factory License
for Hot Repair of cylinders at the premises from where the HR work will be carried, to
be submitted. However new parties should submit copy of Factory License (self
attested) & original for verification one month after issuance of LOI failing which the
tender will be liable to be rejected.
4)
Copy of at least one work order executed by the firm for HR work (Not Applicable in
case of new parties).
5)
Copy of Audited Profit & Loss Account and the Balance Sheet of the last 3 financial
years i.e 2012-13, 2013-14 and 2014-15 duly certified by registered Chartered
Accountant. If certified Profit & Loss Account and Balance Sheet is voluminous, then
relevant pages in support of turnover is to be uploaded along-with CA certificate
towards the same. In case the turnover is less than the statutory requirement of
Audited Accounts the self certified accounts shall also be accepted. This shall be
supported with Income Tax return of the corresponding financial year, duly
acknowledged by IT Department for the same.
6)
7)
8)
9)
10)
11)
Whether the HR Party is willing to undertake additional shift for executing HR work for
IOC in case additional contract other than the order quantity placed. If so, please
Page 11 of 81
Copy of service tax registration certificate should be attached with the tender
document, if such certificate is not available, the proof of having applied for service tax
registration with the competent authorities should be furnished as the job in the tender
attracts service tax.
13)
14)
There should not be any variation in item wise and total rate, however, in case of
variation, total amount will be considered for evaluation.
After scrutiny of the Credential Bids the eligible tenderers who will meet all credentials will be
notified regarding the date and time for opening the price bid.
xxxxxxx
Page 12 of 81
INSTRUCTION TO TENDERERS
1.0
GENERAL :
1.1
Tenderers are requested to carefully study all the tender documents and
understand tender conditions, specifications etc. before quoting the rates. In
case of any doubt written clarification should be obtained but this shall not be
a justification for late submission of the tender or request for extension of
tender opening date. Tenders should strictly be in accordance with our
specification and terms and conditions.
1.2
The tenderer should ensure that all the enclosures with all the pages are
downloaded by them and any claim for non-receipt of any of the document
due to delay or otherwise will not be entertained.
1.3
1.4
Tenderers should not modify any page of the complete tender documents.
1.5
1.6
Page 13 of 81
All entries in the tender must be written in permanent ink or typewritten and
there should be no erasers or over writing. Corrections if any, should be
attested under the full signature of the tenderer.
1.8
When the person signing the tender/ agreement is not the sole proprietor or
authorized representative of the company, the original Power of Attorney or a
Notarized Certified Copy thereof, authorizing such person to act and sign on
behalf of the company must be produced before signing the documents.
1.9
HOW TO APPLY
Completely filled Tender in all respects is to be digitally signed and submitted
online:
Credential Bid will include following:
a)
Completely filled (both bidder name and & Item rate quotation) and
Page 14 of 81
PRICE
2.1
Tenderer should read the terms and conditions carefully and quote their rates.
Quantities mentioned in the tender document are tentative. The rates quoted
by the tenderer shall remain firm irrespective of the quantity of cylinders
tested. If the rate quoted is linked with the quantities, the quotation shall not
be considered.
The prices shall be firm for a period of 180 days from the date of
closing of tender unless extended by mutual consent, and for the
successful tenderer, till the completion of the job in all respects.
The rate should be quoted only in the format enclosed and submitted in the
Price Bid file uploaded by the Corporation, duly digitally signed. RATES
SHOULD BE QUOTED IN PERCENTAGE BASIS IN THE PRICE BID
FORMAT ONLY.
2.2
The rates quoted in the tender shall be inclusive of all taxes and duties except
service tax as in existence on the closing date of the tender. The Statutory
taxes as on closing date of the tender will not be reimbursed. Any new
statutory taxes introduced/ implemented after closing date of the tender will
be reimbursed subject to the production of original receipt of payment along
with the bills. The above reimbursement will not be applicable to enhancement
of any existing taxes, which are required to be borne by the party only.
Corporations decision whether any change is reimbursable or not would be
binding on the party.
2.3
The rates are inclusive of all taxes and duties except service tax, however, the
successful tenderer needs to submit tax invoice reflecting all Excise/Service
Tax/VAT (if any) etc. paid by him to the concerned authorities w.r.t Hot
Repair of the cylinders.
2.4
The transportation rate paid to the repairer for movement of cylinders shall
include loading-unloading at both ends and all other charges as mentioned
above.
2.5
Page 15 of 81
DELIVERY
3.1
Tenderers should clearly establish their production capacity before quoting their
earliest delivery period. Delivery schedule once accepted should be strictly adhered to.
4.0
QUANTITY/EVALUATION OF TENDERS
4.1
Price Bid of only those parties shall be opened who qualify as per the qualifying
parameters after technical evaluation. Prior intimation will be uploaded on e-tender
portal regarding due date and time of opening of Price Bid.
4.2
4.3
4.4
After opening of the price bid, Merit-list of the parties shall be prepared in the
ascending order of L1, L2, L3.. etc. based on the quoted rates.
4.5
In case more than one party quotes the same rate, then the tenderer with the higher
average annual turnover in the last 3 financial years ending 31/03/2015 will be
preferred above in the Merit-list as compared to the party with lower turnover. The
merit list shall be prepared in descending order of the average annual turnover in the
last 3 financial years to do sub-ranking of parties having similar rates.
4.6
The average turnover shall be calculated by dividing the sum of annual turnover of last
three financial years. If the party fails to submit documents for one/two year(s), the
sum of the annual turnover of the remaining year(s) shall be divided by 3 to arrive at
average annual turnover figure.
4.7
The lowest acceptable rates (with or without negotiation with L-1) will be offered to
other parties in order of L2, L3, L4 . etc. till one of such parties agrees to the
finalized rate.
4.8
Two parties shall be selected on the basis of the following situations and the work
distribution will be as follows:
Page 16 of 81
Sno
Situation based on offers received
.
A All parties quoting different rates and L2 accepts the L1 rates
B
C.
50 %
40 %
If the finalized negotiated rate is not accepted by any of the other parties, corporation
reserves the right to allocate the entire quantity to the L-1 party.
NOTE :
Bidder is required to upload Audited Profit & Loss Account and the Balance Sheet of the
last 3 financial years i.e 2012-13, 2013-14 and 2014-15 duly certified by registered Chartered
Accountant. If certified Profit & Loss Account and Balance Sheet is voluminous, then relevant
pages in support of turnover is to be uploaded along-with CA certificate towards the same. In
case the turnover is less than the statutory requirement of Audited Accounts the self certified
accounts shall also be accepted.
5.0
HR-Party should ensure that the inventory of cylinders/ valves do not exceed the Safe
Custody limits fixed by IOC and BG furnished against such safe custody inventory.
Based on Corporations instruction the parties would be required to furnish additional
BG towards safe custody of cylinders/ SC valves for any additional differential quantity.
6.0
It shall be understood that every endeavor has been made to avoid errors which can
materially affect the basis of tender and the successful tender shall take upon himself
Page 17 of 81
Tenderers are expected to submit their offers without any counter conditions.
Tenderers (digital) signature on the documents is considered total acceptance of the
terms and conditions. Hence, repeatedly the acceptance need not be mentioned in the
Tenderers offer. A brief covering letter would suffice along with the other required
documents. However, tender documents have to be filled in wherever required.
8.0
8.1
8.2
A copy of the partnership deed should accompany the tender if the tender is a
partnership firm. The Deed must be registered or the party should give undertaking to
provide the registration of deed within 15 days after issue of LOI, if shortlisted.
9.0
10.0
10.1
The earnest money deposit amount to be submitted for Hot Repair of cylinders is as
mentioned on Page no. 2 of the tender.
10.2
10.3
EMD should be submitted through the following instruments and enclosed with the
Credential Bid.
a) Pay orders/ demand drafts from the Nationalised/ Scheduled Banks drawn in
favour of Indian Oil Corporation Ltd (Marketing Division) payable at Delhi.
10.4
No other form of EMD deposit will be accepted. Tenders without valid EMD as
mentioned above will not be considered.
10.5
NSIC & Public Sector Enterprises are exempted from payment of EMD. (The proof
that tenderer is a PSE/ NSIC registered must be submitted)
Page 18 of 81
The unsuccessful tenderer will be intimated immediately after the finalisation of the
tenders and on placement/ acceptance of the order by the successful tenderer. The
EMD will be returned to the unsuccessful tenderers on production of the cash receipt
issued at the time of remittance of EMD.
10.7
11.0
14.2 kg
cylinder
19 kg
cylinder
5 kg
cylinder
47.5 kg
cylinder
with SC
Valve
47.5 kg
cylinder
with LOT
valve
SC
Valve
Rs 1050 per
cylinder
Rs 1700 per
cylinder
Rs 350 per
cylinder
Rs 4300 per
cylinder
Rs 5800 per
cylinder
Rs 120
per Valve
i)
Out of the total safe custody deposit, Rs. 25,000/- is payable by way of DD in
favour of M/s. Indian Oil Corporation Ltd. (Marketing Division), on which no
interest allowed. The balance amount of the Deposit may be submitted by way
of Bank Guarantee as per Annex X (with validity of six months beyond the
Page 19 of 81
However, bank
guarantees will not be accepted if the total amount of the Safe custody
Deposit is less than Rs. 25,000/ii) No interest is payable on Security Deposit and Safe Custody Deposit.
c) Any loss/damage arising out of the Contract and/or loss of equipment would be
adjustable against the SD and/or Safe Custody deposit. Any damages in excess of
the Security Deposit will be recovered from payments due to the HR-Party under
this contract or deposits/payments due to the same HR-Party under any other
contract.
d) Security Deposit would be refunded only after 6 (six) months of the satisfactory
completion of the contract and written request from the HR-Party duly
accompanied by original Cash Receipt issued by us. Safe Custody deposit shall be
released upon reconciliation of stocks jointly certified by the repairer and IOCL.
e) In the event of loss/misplacement of the Cash Receipt of the SD, the refund would
be made only after the HR-Party furnishes an Indemnity Bond in a proforma
prescribed by us on a Non-Judicial Stamp Paper of prevailing requisite value (at
HR-Partys cost).
12.0
12.1
Tenders received late and those not in the format and in conformity with the
prescribed terms and conditions, specification shall be rejected.
12.2
12.3
Any terms and conditions attached/ printed overleaf of the tenderers offer will not be
binding on the Corporation.
12.4
The Corporation is not bound to accept the lowest tender and reserve the right to
reject any or all tenders without assigning any reason whatsoever and or to carry out
negotiation with the tenderers in the manner considered suitable by the Corporation.
12.5
Tenderers may have to appear in the concerned office of the Corporation for
negotiation/ clarification if required, at their own cost, in respect of their quotation
without any commitment from the Corporation.
Page 20 of 81
The successful tenderer shall return the duplicate copy of the work order and
agreement duly signed in token of their acceptance within 15 days from the date of
receipt of the order as applicable to the individual location.
13.0
The terms and conditions applicable to this tender are given in the enclosed articles of
the agreement which shall be executed by the tenderer immediately on placement of
work order.
14.0
The successful tenderer shall comply all statutory provisions relating to his
trade/business/profession including his own employees and the Corporation shall not
be responsible for any compliance/non-compliance of statutory provisions applicable to
the successful tenderer.
15.0
If any new party becomes successful tenderer then it should be ensured by the party
that their premises are duly approved by PESO (CCOE) Nagpur.
16.0
b)
To divide the work among the HR-Parties at the discretion of the Corporation
c)
To reject any or all the tenderers either in full or in part without assigning any
reason whatsoever, and
d)
e)
17.0
If the order is placed on two or more parties, in case either of the party fails to fulfill
the contractual obligations, Corporation reserves the right to get the complete quantity
tested from the other party, at the risk and cost of the defaulting party.
Page 21 of 81
We request you to submit your competitive offer for the subject work online
on or before due date and time.
Indian Oil Corporation Ltd. has developed a secured and user friendly system through National
Informatics Center, which enables Vendors / Bidders to Search, View, Download tenders
directly and also, enables them to participate & submit Online Bids on the e-tendering site
https://iocletenders.gov.in in a secured and transparent manner maintaining confidentiality
and security throughout the tender evaluation process. All interested bidders are requested to
register themselves with the portal indicated above and enroll their digital certificate with the
user id for participation in the tender. Bidders are requested to read following conditions in
conjunction with various conditions, wherever applicable appearing with this bid invitation for
e-Tendering.
Late and delayed Bids / Offers after due date / time shall not be permitted in e-tendering
system. No bid can be submitted after the last date and time of submission has reached.
(However if bidder intends to revise the bid already submitted, they may change / revise
the same on or before the last date and time of submission of bid). The system time (IST)
that will be displayed on e-tendering web page shall be the time and no other time shall be
taken into cognizance.
ii) Bidders are advised in their own interest to ensure that bids are uploaded in e-tendering
system well before the closing date and time of bid. No Manual Bids / Offers shall be
accepted.
Page 22 of 81
XXXXXXX
Page 23 of 81
Year of commencement
2.
3.
Capacity available for the job proposed under this contract ( cyls/month)
4.
Party wise and location wise break up of capacity being utilized presently.
Name of Oil Co
Location
Page 24 of 81
Signature:...
Name:.
(Director /Partner/Proprietor)
Name & address of firm :
Page 25 of 81
ANNEXURE-I
If Proprietorship
Name of Proprietor
Full Address
2.
If Partnership firm
3.
Please state
(A)
(B)
(C)
Page 26 of 81
4.
(D)
(E)
(F)
c)
Registration Particulars
d)
Share Capital
e)
xxxxxxxx
Page 27 of 81
Sole Trader
Part A
Partnership
Part B
Part C
Part A
(Applicable where Tenderer is sole Proprietor
1.
Name of Tenderer
2.
Address
Residential
3.
Yes / No
Office
4.
Signature of Tenderer
Page 28 of 81
PART B
(Applicable where the tenderer is a Partnership firm)
1.
2.
Address
3.
Name of Partners
: YES / NO
6.
: YES/NO
PLACE :
DATE
SIGNATURE OF TENDERER
Page 29 of 81
PART C
(Applicable where the tenderer is a Public / Private Ltd. Co./ Co-operative Society)
1.
2.
Address
3.
Society
5.
: YES/No
Director of IOC.
6.
7.
: YES / No
SIGNATURE OF TENDERER
Page 30 of 81
DECLARATION 'A'
We have carefully studied the tender and submit our offer after having fully understood the same. We
hereby agree to abide by and fulfill all the Terms and Conditions incorporated in the Agreement which
should be deemed to form a part of this tender.
Date :
Place :
DECLARATION 'B'
We declare that we do not have any employee who is related to any employee of the Corporation.
We have the following employees working with us who are near relative of the Corporation.
Name of the Employee
Of the STP-Party
1.____________________________________________________________________
2.____________________________________________________________________
3.____________________________________________________________________
4.____________________________________________________________________
Date :
Place :
Signature of Tenderer with Seal
Page 31 of 81
Annexure -IV
LIST OF RELATIVES
PERSON SHALL BE DEEMED TO BE A RELATIVE OF ANOTHER IF ANY AND ONLY IF
A.
B.
C.
1.
FATHER
2.
3.
4.
SON'S WIFE
5.
6.
FATHER'S FATHER
7.
FATHER'S MOTHER
8.
MOTHER'S MOTHER
9.
MOTHER'S FATHER
10.
SON'S SON
11.
12.
SON'S DAUGHTER
13.
14.
DAUGHTER'S HUSBAND
15.
DAUGHTER'S SON
16.
17.
DAUGHTER'S DAUGHTER
18.
19.
20.
BROTHER'S WIFE
21.
22.
SISTER'S HUSBAND
Page 32 of 81
ANNEXURE V
UNDERTAKING
We solemnly affirm and declare as under :That we are presently not under blacklisting / holiday listing by any PSU oil company.
We further confirm that in case, the information given above is found to be incorrect, we will be liable
for any action under the terms of the tender/ contract including termination of the contract and
forefeiture of the earnest money / security deposit.
We also undertake that there be any action against Corporation resulting in damages of whatsoever
nature to the Corporation on account of award of contract in our favour on the basis of
misinterpretation, we shall keep the Corporation completely indemnified against all the losses/
damages, litigations, court actions etc.
NOTE:
xxxxxxxx
Page 33 of 81
ANNEXURE-VI
M/s Indian Oil Corporation Ltd. (Marketing Division)
Regional Contract Cell, Indian Oil Bhawan, 3rd Floor,
1, Sri Aurobindo Marg, Yusuf Sarai, New Delhi- 110016
Dear Sir,
This is to certify that nothing is payable by me/us to Corporation. In case it is found that some
amount is outstanding against me/us payable to Corporation, the same may please be recovered
from my/our bills against this contract.
I / We am / are also agreeable to relieve my / our crew for training pertaining to safe transportation
of LPG cylinders as required by Corporation. The crew who are having valid certificate issued by the
Corporation shall only be deployed by me / us for transportation of LPG cylinders.
Thanking You.
Yours faithfully
DATE:
Page 34 of 81
ANNEXURE-VII
RECEIPT OF CYLINDERS
1.1
The cylinders could be received from either the attached IOC Plant or other Bottling
Plants. The cylinders received at the Plant should be supported by proper accounting
documents and should be checked against the particulars given therein.
1.2
The cylinders received for hot repairs are from circulation, as such it is necessary to
ensure that the cylinders are made gasfree prior to hot repairs. The cylinders
received for hot repairs must be stored in a covered shed if they are not in gasfree
condition at the time of receipt.
1.3
The hot repair of LPG cylinder should strictly confirm to BIS specification 3196. The
repairer should have valid approval from PESO (Chief controller of Explosive) /BIS for
carrying out hot repairs of cylinders as required under the statutory regulations.
1.4
2.0
Before the cylinders are taken up for hot repairs, the date of last test punched on the
cylinder body should be verified. The cylinder should be taken for hot repairs only
when it is segregated for such job.
2.2
At this stage, the Serial No. of the cylinder, date of last test and name of the cylinder
manufacturer should be checked and recorded. It will be the exclusive responsibility
of the repairers to segregate the cylinders in the following categories.
2.3
a)
repairable
b)
Both VP Ring and Foot Ring should be changed for all HR cylinders as any cylinder
can be subjected to Hot Repair only once during its life time (as per IS 13258).
The causes for rejection of all the rejected cylinders should be recorded and
submitted along with the relevant bills as well as with monthly hot repair statement.
2.4
It will be the responsibility of the repairer to make a complete list of cylinders with
the punched serial numbers and hand over a copy of such list to the Bottling Plant
Page 35 of 81
It should be ensured that only the repairs that are required to be done as per the
above item No. 2.3 should be done and for whatever repairs done other than what is
required, the payment will not be made.
2.6
Whenever new valves are supplied by to the Plant, the old valves replaced by the
new valves should be returned to the Plant in the next truck load itself.
3.0
DEPRESSURISING OF CYLINDER
The pressure inside the cylinder should be released and brought to atmosphere pressure
using a suitable manifold arrangement or with the help of dummy regulators and it should be
checked so that there is no pressure build up within the cylinder. In case of pressure build
up, the same should be released safely. The gas collected in the manifold shall be vented
through a piping above roof level. Adapter used for this purpose should not press the valve
spindle beyond 2.5 mm.
4.0
5.0
DEGASSING
5.1
After removal of valves, the cylinder should be degassed by filling the cylinder with
water and allowing the water to overflow. The water should be retained for minimum
one hour. After emptying out the water cylinders shall be kept in inverted position
and be tapped gently by non metallic hammer to remove dust, rust or any loose
remnants in the cylinders. The subject operation is to be carried out at a place
nominated by CCOE in the layout approval. Suitable bung plug should be fixed after
de gassing to prevent rusting of bung threads and ingress of foreign materials.
5.2
Cylinder must be checked for gas free condition by explosive meter after gas
freeing/degassing operation.
b)
Page 36 of 81
6.0
Removing the foot ring/VP ring by cold method through trained person under proper
supervision. Welded joints shall be smoothly grinded taking due care to ensure that
no damage or loss of metal or reduction of thickness of parent metal of cylinder body
takes place during the process. Thereafter areas around foot ring periphery shall be
thoroughly cleaned by the wire brushing to expose bare metal. All the markings on
the foot ring must be recorded in the registered against Sl. No. of the cylinder for
reproducing on the cylinder after hot repairs. Marking on the old foot rings/VP rings
should be defaced thereafter.
6.2
Supplying and fixing new foot ring/VP ring should be confirming to cylinder drawing
attached or latest drawing issued by IOCL from time to time during pendency of the
contract and as per provisions and procedures of IS-3196 without any extra cost.
7.0
Tare weight of the cylinder should be checked up as per BIS standards 13258 and if
the tare weight is less than 95% of the original tare weight marked on the cylinder,
the cylinder shall be segregated for scrap. Only those cylinder which pass the tare
weight test shall be process for repairs as necessary. At the time of weighing, the
weight of the valve removed must be accounted for.
7.2
Particulars observed should be recorded in the register maintained for the purpose.
The reason for rejection should be marked on the cylinder (using a code) before
sending the to the stack for disposal as scrap.
7.3
Burn out treatment carried out in furnace at a temp. not exceeding 300 degree
centigrade for the period of not exceeding one hour after which all rust and other
foreign materials shall be removed by steam cleaning or washing with approved
solvent.
8.0
HEAT TREATMENT
After the hot repairs and de-denting, stress relieving or normalising according to the process
adopted at the time of manufacturer shall be carried out. After the heat treatment the loose
rust/foreign material should be completely removed before further process.
9.0
The hydrostatic test should be done in all cylinders. The test is mandatory. The test
pressure shall not be less than 2.45 Mpa ( 25 kg/cm 2).
Page 37 of 81
Hydrostatic test should be carried out as per IS-5844, by non-jacket method except
that the volumetric changes during the test need not be measured.
9.3
9.4
The pressure to be applied during the test should be the test pressure marked on the
cylinder body and should be retained for minimum period of 30 seconds.
9.5
Any reduction in pressure noticed during the test, any leakage, visible bulge or
deformation should be treated as a case of failure. Such cylinders should be properly
marked and segregated for disposals scrap after recording observation.
9.6
Pressure gauge used shall be calibrated at least once in a week. The pressure gauge
used for verification must be tested once in three months.
10.0
MARKINGS
10.1
10.2
a)
Cylinder No.
b)
c)
gross weight of cylinders (Tare weight with valve+ 14.2 Kg/19 Kg)
d)
In addition marking should be stamped on the upper surface of the bung indicating
the identification mark of the person by whom the hydrostatic test has been carried
out and the date of test for identification that the cylinder is repaired the letter R
shall be conspicuously stamped (embossed) on the foot ring as well as on the vertical
stay of the VP ring as close to BIS certification mark as practicable.
11.0
SHOT BLASTING/METALISING/RE-PAINTING
11.1
The entire surface of the cylinder including the valve protection collar should be shot
blasted and given the following treatment in sequence indicated below:
a)
Spraying with Zinc metal to give Zinc layer of minimum 0.00015 inches (37
microns) thickness.
b)
Applying one coat of Zinc Chromate primer and allow the same to dry
overnight to give a primer layer of 74 macrons as per BIS standards.
13.0
FIXING OF VALVES
After hydrostatic test, the new SC valves supplied by Corporation should be fixed on cylinders
which have passed through hydrostatic test. The procedure is as follows:
13.1
The loose dust particles, which have fallen inside the cylinder, should be removed
using a magnet.
13.2
New SC valves are to be fitted immediately cleaning of bung thread to avoid rusting
of bung thread.
13.3
Fixing of valves on cylinders should be in accordance with BS 8737 (Part I) with the
help of valve on/off screwier.
13.4
Valves shall be fixed by using minimum two rounds of PTFE tape of width, 40
micron thickness, conforming to IS 14643 of reputed manufacturers only.
13.5
For tightening the valve the correct torque of 20 +/- 2 Kg-m should be applied.
13.6
Only new SC valves supplied by Corporation should be utilized for fitment on the
tested cylinders.
14.0
PNEUMATIC TEST
14.1
After fitting the valve pneumatic test should be applied to the cylinder at the pressure
of 12 Kg/Sq. cm for a minimum period of 60 second. This is basically to check the
tightness of the valve/cylinder joint.
14.2
With the cylinder under pressure during pneumatic test a soap solution should be
applied to be valves/bung joint to ensure that there is no leak. In case of any leakage
the same should be rectified.
14.3
After this test the cylinder should be de pressurized on its external surface dried by
blowing hot air.
14.4
The pressure gauges used for both pneumatic and hydrostatic test should be
calibrated once in a week. The pressure gauge used for calibrating these pressure
gauges should be calibrated once in three months. Proper records shall be
maintained for the same.
15.0
PAINTING OPERATION
15.1
All the cylinders passing the above test, the entire surface of cylinder including valve
protection ring and foot ring should be painted as per the sequence given below:
Page 39 of 81
The bung threads should be closed by plastic / rubber cap to prevent entry of
primer and paint into the cylinder.
One coat of Zinc Chromate primer confirming to BIS-2074 (latest) and shall
be of brushing consistency and suitable and spraying. The colour of primer
should be of Red Oxide.
After cylinders have been coated with primer, the cylinders shall be left in air
for drying. The drying time shall be as per paint manufacturer/ suppliers
recommendations.
One coat of Super Synthetic Enamel Paint of Signal Red color confirming to
BIS 5 latest shade 537.
Both the layers i.e. of paint and the primer should be minimum thickness of
30 microns.
Both primer coating and signal red coating paint shall be applied on the external
surface of the cylinder by using a suitable pneumatic spraying gun in a fabricated
painting booth having provision for water curtain draft and rotating arrangement of
cylinders. While applying the primer coating and final painting, care should be taken
to ensure that the shadow zones such as surfaces under foot ring, VP ring etc. are
properly coated. Sufficient drying time should be provided after finish painting.
The assessment of thickness of coat of primer and paint surface shall be done in line
with IS 3196 Part I as per following procedure.
a)
Five gauge readings for each spot shall be taken moving the probe a short
distance for each new gauge reading within an approx area of 2cm x 2 cm.
Any unusually high or low gauge readings that cannot be repeated
consistently, needs to be discarded.
b)
Make five such spot measurement approx evenly spaced over the surface of
the cylinder.
c)
Each spot shall not be below 8 % of the specified minimum thickness and
average of 5 spot measurements shall not be below the specified thickness.
For better results it is recommended that the primer and paint both are obtained
from the same source.
Page 40 of 81
IOC reserves the option to use powder coating for painting of cylinders instead of
ordinary painting. The tenderer who has facility for powder coating should also quote
for hot repair with powder coating in addition to ordinary painting.
15.3
New tare weight of the cylinder ascertained as per procedure No. 16 should
be stenciled in white paint at a three equispaced locations of 25 mm size
and also on the inside portion of two vertical stays. The gross weight of the
cylinder, after determining the same including weight of the valve should also
be punched as per the drawing for manufacturing new IOC cylinders.
b)
Net weight in black paint only and R1 & R2 slogans are also to be stenciled
on the body of cylinders as per drawing/specification of new IOC LPG
cylinders.
c)
d)
e)
f)
Stenciling of Switch off Regulator when Not in Use (Both in Hindi & English)
g)
Stenciling of Strike match first then open burner knob (Both in Hindi &
English)
h)
Stenciling of Check rubber tube regularly for cracks (Both in Hindi &
English)
i)
(A)
a)
New tare weight of the cylinder ascertained as per procedure No. 16 should
be stenciled in white paint at two locations of 25 mm size and also on the
inside portion of the two vertical stays, as shown in the attached drawing no.
LPG-ED/150 (R-6). The gross weight of the cylinder, after determining the
same including the weight of the valve should also be punched as per the
drawing.
b)
NETT WT. & GROSS WT. alongwith figures of actual weights of cylinder
to be stenciled in white as shown in the drawing.
Page 41 of 81
d)
Stenciling of Switch off Regulator when Not in Use (Both in Hindi & English)
e)
f)
g)
Date of re-test to be punched on stay on foot ring and the gross weight
punched on stay to be changed to new gross weight if there is a variation in
the gross weight.
(B)
In case of 19 Kg Cylinders :
a)
New tare weight of the cylinder ascertained as per procedure No. 16 should
be stenciled in white paint at a three equi space locations of 25 mm size and
also on the inside portion of the two vertical stays, as shown in the attached
drawing no. LPG-ED/150 (R-5). The gross weight of the cylinder, after
determining the same including the weight of the valve should also be
punched as per the drawing. This drawing is otherwise of 14.2 Kg cylinder
only, as per the dimensions etc., but the stenciling requirements shown are
for 19 Kg cylinder.
b)
c)
d)
Stenciling of Switch off Regulator when Not in Use (Both in Hindi & English)
e)
f)
Date of re-test to be punched on stay on foot ring and the gross weight
punched on stay to be changed to new gross weight if there is a variation in
the gross weight.
g)
15.4
HR-Party has to obtain necessary approval from Pollution Control Department for
carrying out all operations at its factory
16.0
Tare weight of the cylinder should be ascertained and if it is in variance with the
original tare weight, the observed tare weight should be punched as close to the
original tare weight marking as practicable. The value of tare weight may be rounded
to the nearest 100 gms as per IS 2 : 1960.
Page 42 of 81
16.3
Weighing machine used for checking the Tare weight should be duly certified by
weights and measure authority and should be tested daily with standard weights to
verify accuracy.
17.0
PUNCHING OF MARKS
17.1
After satisfactory completion of periodic inspection and testing each cylinder found
acceptable shall be marked with following on the vertical stays of the cylinders.
a)
b)
Color-coding for stenciling of next due test date on the inside portion of vertical stay
plate of the LPG cylinder for retesting shall be done as follows :
Background
Lettering
Year of
Year of
colour
Shade
colour
Manufacturing
Retesting
Black
Shade No.521
White
2000
2010
Yellow
Shade No.355
Black
2001
2011
White
Shade No.127
Black
2002
2012
Sea Green
Shade No.217
Black
2003
2013
Dove Grey
Shade No.694
Black
2004
2014
Shade No.108
White
2005
2015
Salmon Pink
Shade No.4423
Black
2006
2016
India Brown
Shade No.415
White
2007
2017
Satin Blue
Shade No.177
Black
2008
2018
Bus Green
Shade No.299
White
2009
2019
Page 43 of 81
18.2
Punching
Details of marking on Stay Plate
OLD TEST DATE
TEST DATES
XXX
YYY
DOCUMENTATION
19.1
Cylinders have been undergone all the operations described above and confirming
through requirement to various stages of inspection and the test should be
considered fit for re circulation at a necessary documentation is completed.
19.2
While dispatching retested cylinders to the Plants test certificates as per annexure
VIII should be sent along with cylinders.
19.3
In each load along with reconditioned cylinders equal no. of old SC Valves removed
from the cylinders should be dispatched to the plant with necessary documentation.
20.0
RECORD/DOCUMENTATION
20.1
Detailed record of each cylinder received and tested should be maintained. The
record should include minimum of the following details:
a)
b)
Date of testing
c)
d)
e)
Weight of cylinder
-
Punched on cylinder
Page 44 of 81
f)
Observed
Whether satisfactory/rejected
Visual defects
-
External
Internal
Whether passed/rejected
(Note: The details of actual defects observed based on which the cylinder is
rejected should be specially recorded).
g)
h)
Whether passed/rejected
i)
j)
k)
Remarks (The remark column should indicate whether the cylinder has been
finally passed or rejected besides any passed or rejected besides any other
relevant details not covered above.
20.2
The proforma for the test certificate issued by BIS along with the details of hot
repaired cylinders is given in the annexure giving the following details:
21.0
a)
b)
c)
d)
Date of testing
e)
Remarks
LIST OF REFERENCES :
21.1
It is desired & essential that following reference material should be available at the
repairer premises :
a.
b.
IS:3196 1992 Welded low carbon steel gas cylinder exceeding 5 litres water
capacity for low pressure liquefiable gases.
c.
d.
IS:13258 1991 code of practice for visual inspection of LPG cylinder in use.
e.
Page 45 of 81
g.
IS : 2074 1992 Ready missed paint, air drying, red oxide zinc chrome
priming.
21.2
h.
i.
j.
Repairers also keep the updated drawings of cylinder & also the circulars issued for
any changes in stenciling & punching etc. for implementation.
xxxxxxxxxxxxxx
Page 46 of 81
Page 47 of 81
Page 48 of 81
Page 49 of 81
Page 50 of 81
ANNEXURE VIII
This is to certify that the LPG Cylinders having nominal water capacity of 33.3 litres (14.2 kg) & 44.4
litres (19.0 kg) as per details given in the attached annexure A belonging to IOCL have been found
acceptable in visual inspection as per IS 13258- Latest and hydrostatic test at 2.45 Mpa (25 kg/cm2)
pressure as per IS 3196 latest. These cylinders are fitted with self closing (SC) type valves as per IS
8737 of type 1 threads (3/4 inch 14 NGT of ANSI- B 57.1-1975).
The cylinder rejected/ recommended for hot repair are as per annex.
Inspecting Officer
Name:
Signature:
Designation:
Certifying Authority
Page 51 of 81
TO
CERTIFICATE
NO.
_________________________
DATED
SR.
CYL.
MANUFACTURERS
DATE OF
SR.
CYL.
MANUFACTURERS
DATE OF
NO.
SR.NO.
CODE
TESTING
NO.
SR.NO.
CODE
TESTING
Inspecting Officer
Name
Designation
Signature
Competent Authority
Page 52 of 81
ANNEXURE-X
(ON NON-JUDICIAL STAMP PAPER OF THE REQUIRED VALUE)
BANK GUARANTEE
BG No. :
Date :
Amount :
Validity :
To,
Indian Oil Corporation Ltd.
Ref:
Dear Sir,
A.
In consideration of M/s Indian Oil Corporation Limited having its registered office at INDIAN
OIL BHAWAN, G-9, Ali Yavar Jung Marg Bandra (East) Mumbai-400051 and a place of
business at .. State Office, Address (hereinafter called the Corporation) having agree to
exempt
M/s
..................................................having
its
office
at
.................................. (hereinafter called the "said HR-Parties") from the demand under the
terms
and
conditions
............
of
the
Agreement/
dated......................
made
Contract/
between
offer
letter/work
order
no.
the
Corporation
and
M/s.
.................. the HR-Party(s) (for hereinafter called the said agreement) of the
security deposit for the due fulfillment by the said HR-Party(s) of the terms and conditions
contained in the said Agreement on production of a Bank guarantee for Rs...........
(Rupees................................only). We ............................... (hereinafter referred
to as Bank) at the request of M/s. .............................................. (HR-Party(s)) do hereby
undertake to pay to the Corporation an amount not exceeding Rs....................... (Rupees
............................................................. only) against any loss or damage caused to or
suffered by the Corporation by the reasons of any breach by the said HR-Party(s) of any of
the terms and conditions contained in the said Agreement.
Page 53 of 81
C.
We undertake to pay the Corporation any money so demanded notwithstanding any dispute
or disputes raised by the HR-Party(s) in any suit or proceedings pending before any court or
Tribunal or Arbitrator relating there to our liability under this present being absolute and
unequivocal. The payment so made by us under this bond shall be a valid discharge of our
liability for payment there under and the HR-Party(s) shall have no claim against us for
making such payment.
D.
We............................. (name of Bank) .................... further agree that the guarantee herein
contained shall remain in full force and effect during the period that would be taken for the
performance of the said agreement and that it shall continue to be enforceable till all the
dues of the Corporation under or by virtue of the said Agreement have been fully paid and its
claims satisfied or discharged or till the corporation certifies that the terms and conditions of
the said agreement have been fully and properly carried out by the said HR-Party(s) and
accordingly discharge this guarantee. Unless a demand or claim under this guarantee is made
on us in writing on or before .......................we shall be discharged from all liability under
this guarantee thereafter.
E.
F.
Page 54 of 81
This guarantee will not be discharged due to the change in the constitution of the bank or the
HR-Party(s).
H.
The bank agrees that this guarantee may be invoked on a number of occasions but so that
the total amount payable hereunder shall not exceed Rs........................
I.
We.....................................................(name
of
bank)...............................................
lastly undertake not to revoke this guarantee during its currency except with the previous
consent of the Corporation in writing.
Dated..............................................day of.................................................200
................................................
(Name & Signatures of the bank)
Note : Validity of Bank Guarantee shall be for three and a half year i.e. six months beyond
maximum period of Validity of Contract
Page 55 of 81
ANNEXURE-XI
AGREEMENT
TENDER NO :
DUE ON :
Articles of agreement made at _____________ this ______________ day of _________
between
the Indian Oil Corpn. Ltd. incorporated under the Indian Co. Act I of 1956, being an undertaking of
Govt. of India and having their Registered Office at G-9, Ali Yavar Jung Marg, Bandra(E), Mumbai
400 051 respectively hereinafter referred to as the Corporation (which expression shall include its
successors
and
assigns
in
law)
of
the
one
part
and
__________________________________
______________________________ Herein after called the HR-Party (Which expression shall mean
and include, if the context so admits, the partners or partner for the time being of the firm and their
or his representative heirs, executors and administrators/its successors and assigns in law) of the
other part.
WHEREAS the Corporation is desirous of Hot Repair of LPG Cylinders (herein after called the Work)
on the cylinders of 14.2 Kgs and 19 Kgs 5 kg and 47.5 kg capacity, owned by IOC which has become
due for HR (hereinafter called Cylinders) as specified in the Work Order reference ____________
Dated __________ issued by the Corporation, and the HR-Party has agreed with the Corporation to
perform the work specified in the tender conditions, and both the Corporation and the HR-Parties are
desirous of reducing in writing the terms and conditions of the said contract under which the HRParty has agreed to perform the work.
NOW THEREFORE IT IS HEREBY AGREED BY AND BETWEEN THE CORPORATION AND THE HRPARTY HERE TO AS UNDER:
1.0
PERIOD OF CONTRACT :
This contract will be initially for a period of one year with option for extension on yearly basis
for two more years at the same rates, terms and conditions on mutual consent. However, if
either of the parties is not willing to extend the contract at the end of each term, i.e. one
year, the HR party shall be obliged to continue the Hot Repairs on the cylinders at the same
rates for a four month period (i.e. either at the end of first year period or second year
period), or till such time IOC is able to finalize new contract, whichever is earlier, in case the
Page 56 of 81
2.0
TAXES
The rates quoted in the tender shall be inclusive of all taxes and duties as in existence on the
closing date of the tender except service tax. The Statutory taxes as on closing date of the
tender will not be reimbursed. Any new Statutory taxes introduced/ implemented after closing
date of the tender will be reimbursed subject to the production of original receipt of payment
along with the bills. The above reimbursement will not be applicable to enhancement of any
existing taxes, which are required to be borne by the party only. Corporations decision
whether any change is reimbursable or not would be binding on the party. The rates are
inclusive of all taxes and duties, however, the successful tenderer needs to submit tax invoice
reflecting all Excise/Service Tax/VAT (if any) etc. paid by him to the concerned authorities
w.r.t Hot Repair of the cylinders.
3.0
Before the cylinders are taken up for work the Sr. No. of the cylinder, the name of
the cylinder manufacturer and all other basic details should be checked and recorded
before taking the cylinders from the Plant. It will be the responsibility of the HRParty to make a complete list of cylinders with the punched Sr. No. and hand over a
copy of such list to the Bottling Plant before the cylinders are taken from the Plant
premises for hot repairs. The HR-Party will be require to depute his representative to
the Plant for such listing. The same lot of cylinders with the punched Sl. No. should
only be returned to the Plant after testing/repaired as a truck load. This will include
the cylinders rejected in the process. When the cylinders are received from the HRParties they should match with the list prepared at the time of taking these cylinders
from the Plant.
3.2
3.3
Whenever new valves are supplied from the Plants, the old valve replaced by the new
valve should be returned to the Plant in the next truck load itself.
3.4
If the HR-Party carries out repairs on a cylinder i.e. not due for repairs, no such
charges will be paid for that cylinder. The to and fro charges also will be recovered
from the HR-Parties bill for infractuous movement of the cylinders.
3.5
The HR-Party is responsible for transportation of cylinders from Plant and delivering
the same after testing including loading/unloading of cylinders at both ends.
Page 57 of 81
As per the directive of the Chief Controller of Explosives and the present practice, BIS
representative will supervise and inspect the job carried out at the HR-Partys factory
prior to commencement under during repairs.
3.7
All the safety messages, color coding, tare weight etc. to be stenciled/punched on the
cylinders and Indane logo to be screen painted as per the latest drawing enclosed in
the tender document. Similarly the VP rings/ foot rings replaced etc to be done as per
the latest drawing. Any revisions in the drawing thereafter will be communicated to
the party and the party shall comply with the same at no extra cost.
4.0
PAYMENTS
4.1
Payments will be made within 30 days of receipt of the bills after satisfactory
completion of the job duly accompanied by
a)
b)
c)
List of accepted cylinders for circulation and the rejected cylinders certified
by BIS.
5.0
BIS inspection charges which are already included in the rate schedule will be paid to
the
tenderer/HR-Party
upon
production
of
necessary
certificate
from
BIS
representative or office of BIS covering the location certifying the No. of cylinders
repaired and rejected. In absence of necessary certificate from BIS representative or
office of BIS, no payment will be made towards the Hot Repairing of the cylinders.
6.0
MONTHLY STATEMENT
6.1
HR-Parties will be required to send the monthly reconciliation statement on all items
as per the format before 5th of each month failing which HR-Parties will be withheld
until the receipt of the statement.
7.0
ORDER QUANTITY
7.1
The quantum of cylinders indicated in the contract should mean the net cylinders
repaired and returned to the Corporation and will exclude the rejected cylinders at
various stages.
7.2
7.3
No minimum cylinders are guaranteed per month. All materials generated either by
way of rejection under replacement such as valves, caps, washers, cylinders etc.
Page 58 of 81
7.4
Quantities mentioned in the tender document are tentative. The tentative quantity of
cylinders for Hot Repair per month is to be prorated from per annum quantity given
above or as decided in consultation with LocationIncharge of Plant prior to start of
the quarter.
7.5
In case the transportation is arranged by the Corporation the scheduled dates will be
the date of despatch from the Plant and date of despatch from the HR-Party. In case
the schedule is not adhered to, the Corporation shall invoke the damages clause.
8.0
The Corporation will periodically review the performance. In case the HR-Party after
receipt of order fails to carry out the repairs as stipulated in the delivery schedule,
the Corporation reserves the right to foreclose the contract and get the work done
from alternate sources at the defaulting HR-Parties risk and responsibility.
8.2
8.3
Cylinders sent for repairs as well those received back should be with Safety Caps. In
case of short receipt of Safety Caps from the HR-Parties recovery should be made at
the rate of Rs.2/- per Safety Cap.
Page 59 of 81
The HR-Party is responsible for transportation of cylinders from Plant and delivering the same
after testing including loading/unloading of cylinders at both ends. The truck used for
transportation of cylinders must carry fire extinguishers and must conform to laid down safety
norms of the Corporation. It will be the responsibility of the HR-Party to ensure strict
observance of NO SMOKING restrictions by the laborers, truck crews at all stages including
in transit. It is essential that the HR-Parties get the valid gate passes from the concerned
Plant for the laborers/truck crews. It is the responsibility of the HR-Parties to submit the
character antecedent report of all laborers and truck crews engaged by them at respective
plant premises. HR-Parties shall ensure that the vehicles are always driven by the drivers
whose driving license has been duly endorsed by the Licensing Authority to that effect that
he is authorised to drive vehicles carrying goods of hazardous nature.
No escalation will not be paid, for transportation of cylinders on account of hike in price of
HSD during the pendency of contract. Tenderers should quote the firm rate for transportation
of cylinders for the entire period of contract.
10.0
The Corporation shall have full right to terminate the contract any time during the
currency of the contract if the services are found not satisfactory giving one
months notice including forfeiture of Security Deposit and no compensation for
damages can be claimed by the HR-Party.
11.0
12.0
ARBITRATION
All questions, disputes and differences arising under or in relation to this Agreement shall be
referred to the sole arbitration of an officer of the Corporation to be nominated by the
Director (Marketing) of the Corporation. The arbitrator to whom the matter is originally
referred by the Director (Marketing), on his being transferred or vacating his office or being
unable to act, for any reason the Director (Marketing) may designate any other officer to act
Page 60 of 81
The parties hereby agree that the court in the city of New Delhi alone shall have jurisdiction
to entertain any application or any award/s made by the Sole Arbitrator or other proceedings
in respect of anything arising under this Agreement.
13.0
IOC reserves the right to inspect the cylinders at any stage of repairs as well as at the
receiving locations.
14.0
The repaired cylinder if found unfit at the time of first filling after repairing will be debited at
penal rate to the party. The transportation charges to and fro from HR-Partys factory for
such cylinder will be debited from the HR-Partys bills. All incidental charges also will have to
be borne by the HR-Party.
14.1
All the tender documents including the quotations, revised offer, terms and
conditions and special instructions of the contract, specifications, revised specification
and test sequence, general description of the work and all other correspondence
connected with this tender shall form part of this contract agreement. Additionally,
any statutory requirement becoming due with reference to committees concerning
LPG cylinder handling etc. appointed by Government from time to time and more
specifically the Vasudevan Committee / OISD will also form part of this contract
agreement.
15.0
The PESO (CCOE) recognition letter for the HR-Partys testing station must be valid / renewed
till the completion of the entire work entrusted to HR-Party.
16.0
All forms etc. required for documentation and certification stipulated in our terms and
conditions should be printed by the HR-Party.
17.0
All safety regulations being stipulated from time to time and all instructions given by IOC
Safety Officers towards the safe Operation of the facilities and as required by statutory
organisations must be strictly followed. Reasonable working facilities must be provided to our
officials who have been assigned the task of inspection in connection with testing and
painting of LPG cylinders at HR-Partys premises. If at a later date approval of appropriate
Page 61 of 81
The HR-Party should compensate IOC at the penal rate specified in Item No. 20.0 subject to
revision from time to time. Compensation towards other unaccounted materials will be as per
rates at the time when these shortages are noticed.
19.0
For any detection of spurious cylinders established from the lot received by the same will be
debited to the party at the penal rates mentioned in item No. 20.0. This will be in addition to
severe action that will be taken at the discretion of the corporation.
20.0
20.2
Safe Custody Deposit: The equipment wise details of safe custody deposit is given in
the table below :
14.2 kg
cylinder
19 kg
cylinder
5 kg
cylinder
47.5 kg
cylinder
with SC
Valve
47.5 kg
cylinder
with LOT
valve
SC Valve
Rs 1050 per
cylinder
Rs 1700 per
cylinder
Rs 350 per
cylinder
Rs 4300 per
cylinder
Rs 5800
per
cylinder
Rs 120 per
Valve
Out of the total safe custody deposit, Rs. 25,000/- is payable by way of DD in favour
of M/s. Indian Oil Corporation Ltd. (Marketing Division) payable at Delhi on which no
interest allowed. The balance amount of the Deposit shall be submitted by way of
Bank Guarantee (with validity of six months beyond the Work Order period before
commencement of work. However, bank guarantees will not be accepted if the total
amount of the safe custody Deposit is less than Rs. 25,000/-. The safe custody
deposit shall be revised as and when there is a revision in the equipment tariff rate.
Page 62 of 81
20.4
Any loss/damage arising out of the Contract and/or loss of equipment would be
adjustable against the SD and/or safe custody deposit deposited by the party. Any
damages in excess of the Security Deposit will be recovered from payments due to
the HR-Party under this contract or deposits/payments due to the same HR-Party
under any other contract.
20.5
Security Deposit would be refunded only after 6 (six) months of the satisfactory
completion of the contract and upon the written request from the HR-Party duly
accompanied by original Cash Receipt issued by us. Safe Custody deposit shall be
released after joint reconciliation of equipment by repairer and IOCL
20.6
In the event of loss/misplacement of the Cash Receipt of the SD, the refund would be
made only after the HR-Party furnishes an Indemnity Bond in a proforma prescribed
by us on a Non-Judicial Stamp Paper of prevailing requisite value (at HR-Partys cost).
21.0
Present penal rates for inventory shortage and spurious equipments are as follows :
Equipment
2300.00
Cylinder (5 Kg)
LOT Valve
2250.0
SC Valves
180.00
Page 63 of 81
IOC will not be responsible for theft, fire, accident or any damages, losses etc. accruing
within the boundary area of the site of the HR-Party and it will be the HR-Parties
responsibility to take Insurance charges, appointment of security staff etc. to safeguard IOCs
property and personnel at their (HR-Parties) risk and cost.
23.0
The factory premises should be opened to IOC officials for on the spot inspection at any point
of time.
24.0
Municipal and other license including ESI, PF and other statutory formalities etc. will totally be
the HR-Partys responsibility.
25.0
All the documents and formats must be furnished by the HR-Parties whenever they are called
for by the Corporation.
26.0
The HR-Party shall comply all statutory provisions relating to his trade/ business/ profession
including his own employees and the Corporation shall not be responsible for any
compliance/non-compliance of statutory provisions applicable to the HR-Party.
27.0
Page 64 of 81
Signature of Bidder:
Date :
Name of Signatory:
SIGNATURE OF TENDERER WITH SEAL
Page 65 of 81
ANNEXURE-XIII
INDEMNITY BOND/UNDERTAKING
From M/s. __________________________
__________________________
To, M/s Indian Oil Corporation Ltd (Marketing Division)
Page 66 of 81
The contractors state that they are fully aware of provisions of the Provident Fund Act, particularly
with regard to the enrolment of labourers as a member of provident Fund. The contractors further
confirm that they are aware of the provisions that they are fully obliged to recover Provident Fund
contribution from the eligible labourer engaged by them and after adding their own contribution remit
the same to RPFC. The contractors state and confirm that they are fully aware of their obligation to
remit the said amounts on account of Provident Fund to the RPFC within the prescribed period and
they have obtained a separate code number from the RPFC which is bearing Sr. No. __________
dated _______ from RPFC. ______________
The Contractors will afford all opportunities to the Officers of the Corporation to verify that the
Provident Fund actually deducted by the contractors from the wages of the labourers and the same
together with the contractors contribution has been duly remitted by the Contractors to the concerned
PF commissioner. The contractors also undertake to provide photocopy of the receipt issued by the
concerned PF Commissioner for having received the PF contribution from the contractors.
In the event the Location Incharge of the Corporation is not satisfied about the Payment of wages
made and the recovery of PF etc. from the labourers employed by the Contractors, the contractors
hereby agree and authorise the Corporation to withhold the payment of their bills till the contractors
complete all the obligations in this matter.
Page 67 of 81
Yours faithfully
DATE ____________
WITNESS : (1)
(full address)
WITNESS : (2)
(full address)
Note : Indemnity Bond/undertaking is to be submitted on non-judicial stamp paper of Rs.
100/- duly notarized.
Page 68 of 81
ANNEXURE-XIV
Beneficiary Name
2.
PAN No.
3.
4.
5.
Branch Name
6.
7.
8.
Branch Code
9.
10.
11.
12.
13.
(as
I hereby declare that the particulars given above are correct & complete.
Page 69 of 81
_______________Division)
INTEGRITY AGREEMENT
day of _____________
BETWEEN
Indian Oil Corporation Limited, a company duly incorporated and validly existing under the provisions
of Companies Act, 1956 and having its registered office at Indian Oil Bhavan, 9, Ali Yavar Jung Marg,
Bandra (East), Mumbai 400051 (hereinafter referred as the Principal/Owner, which expression shall
unless repugnant to the meaning or context hereof include its successors and permitted assigns)
And
.(name and address of the Individual/firm/Company/consortium members through
_____(mention details of duly authorized signatory) hereinafter referred to as the Bidder/Contractor
and which expression shall unless repugnant to the meaning or context hereof include its successors
and permitted assigns.
Preamble
WHEREAS the Principal/Owner has floated a tender (Tender No. :
) (hereinafter referred to as
Tender) and intends to award, under laid down organizational procedures, contract/s purchase
order/work order for ..(name of contract/order) or items covered under the tender hereinafter
referred to as the Contract.
AND WHEREAS the Principal/Owner values full compliance with all relevant laws of the land, rules,
regulations, economic use of resources and of fairness/transparency in its relation with its Bidder(s)
and Contractor(s).
AND WHEREAS, in order to achieve these goals, the Principal/Owner has appointed Independent
External Monitors (IEM), to monitor the Tender process and the execution of the Contract for
compliance with the principles as laid down in this Agreement.
Page 70 of 81
Page 71 of 81
The Bidder(s)/Contractor(s) will not instigate third persons to commit offences outlined
above or be an accessory to such offences.
Article 3. Disqualification from Tender Process and exclusion from future contracts
1.
2.
The Bidder/ Contractor accepts and undertakes to respect and uphold the
Principal/Owners absolute right to resort to and impose such exclusion.
Page 72 of 81
Apart from the above, the Principal/Owner may take action for banning of business
dealings/holiday listing of the Bidder/Contractor as deemed fit by the
Principal/Owner.
2)
2) The Principal/Owner will enter into Pacts on identical terms as this one with all Bidders and
Contractors.
Page 73 of 81
Page 74 of 81
_________________________
(For and on behalf of Principal/Owner)
Page 75 of 81
WITNESSES:
Note: In case of Purchase Orders wherein formal agreements are not signed references to witnesses
may be deleted from the last part of the Agreement.
Page 76 of 81
I/We have not tampered or modified the subject tender document in any manner and before
uploading, same has been cross-checked with documents hosted on your e-portal
https://iocletenders.gov.in. In case, if same is found to be tampered/modified, I/We
understand that my/our tender will be summarily rejected and EMD/SD may be forfeited and
I am/We are liable to be banned from doing business with and/or prosecuted.
I/We, hereby confirm that if any discrepancy observed in the submitted tender even at a
future date, I/We will abide by all the terms and conditions as per all the documents hosted
including Addendums/Changes/Corrigendum, on your e-portal related with subject tender.
I/We further assure that we agree to all the decisions confirmed in Pre-Bid Conference of the
subject tender.
Date:
Place:
Witness:
1)
2)
Page 77 of 81
Sl.
No.
1.00
1.10
1.11
Quantity
Units
Estimated
Rate
TOTAL
AMOUNT
24000.00 Nos
10.9100
261840.00
19 kg cylinders
1200.00 Nos
13.0900
15708.00
1.13
5 kg cylinders
240.00 Nos
6.5400
1569.60
2.00
176.6600
4027848.00
19 kg cylinders
1140.00 Nos
185.3900
211344.60
2.13
5 kg cylinders
228.00 Nos
109.0500
24863.40
3.00
3.11
22800.00 Nos
58.8900
1342692.00
3.12
19 kg cylinders
1140.00 Nos
69.7900
79560.60
3.14
5 kg cylinders
228.00 Nos
45.8000
10442.40
4.00
4.10
22800.00 Nos
58.8900
1342692.00
4.11
19 kg cylinders
1140.00 Nos
69.7900
79560.60
4.13
5 kg cylinders
228.00 Nos
45.8000
10442.40
5.00
5.10
1200.00 Nos
23.9900
28788.00
5.11
19 kg cylinders
60.00 Nos
27.2600
1635.60
5.13
5 kg cylinders
12.00 Nos
16.3600
196.32
2.10
14.2 kg cylinders
2.11
Page 79 of 81
6.10
6.11
6.00
1200.00 Nos
21.8100
26172.00
19 kg cylinders
60.00 Nos
27.2600
1635.60
6.13
5 kg cylinders
12.00 Nos
16.3600
196.32
7.00
7.10
24000.00 Nos
12.6300
303120.00
7.11
19 kg cylinders
1200.00 Nos
18.9500
22740.00
7.13
5 kg cylinders
240.00 Nos
5.8100
1394.40
8.00
8.10
22800.00 Nos
317.9800
7249944.00
8.11
19 kg cylinders
1140.00 Nos
357.0100
406991.40
8.13
5 kg cylinders
228.00 Nos
213.0000
48564.00
9.00
9.11
1200.00 Nos
69.3400
83208.00
9.12
19 kg cylinders
60.00 Nos
86.5600
5193.60
9.14
5 kg cylinders
12.00 Nos
45.0700
540.84
Page 80 of 81
7794441.84
INR Seventy Seven Lakh Ninety Four
Thousand Four Hundred & Forty One
and Paise Eighty Four Only
Page 81 of 81