AMACC CEBU CAMPUS

ONLINE CHURCH RESERVATION AND INFORMATION SYSTEM

BY:
ANIZA CABRESTANTE
RUTH TABILID
MARY JANE LLANA
NIKKIE
JEINE CAROLIE CAMPAA

A thesis submitted in partial fulfillment of the requirements

For the degree of Bachelor of Science in Information Technology
In the College og Computer Studies School Faculty
AMA Computer College, Cebu Campus

December 2015

ABSTRACT

Our study proposes on online reservation and information

system. The prototype of this proposal builds a framework that can be
trusted for reservation for any church-ceremonies. This will allow the
person-in-charge to input information in a brief time.
Clients can have their reservation slot by approaching directly to
the church registrar and will be informed about their exact schedule of
their certain ceremony through SMS right away after they accomplish
their registration. The system displays all church details such a date,
time, and mass presider. The system displays list of available slot and
allows customer to choose a schedule. If the date they choose is not
available, then the system will ask the user to choose another date. To
reserve a certain ceremony, the system asks the customer to cancel
his reservation. The system can also send notifications of information
and imp ortant documents of a client who used to input his details in
this system to the other site.

CHAPTER I
INTRODUCTION
Information technology plays an important role in changing the
way people do. These changes had been widely adapted by the society
which has brought convenience, affectivity and comfort. It has greatly
transformed the societys main structure and functions and, likewise,
has helped people in attaining great development.

With the power of technology nowadays, people get interested

with computers. They tried to indulge themselves on it to have a
productive result in a more efficient and time saving process. It is
highly valued

in institutions

like business

enterprises, schools,

hospitals, government and non-government services like church.

However, some of them are still using manual system. In this regard,
we acknowledge the value of computerized system.
The current manual reservation system in the church are done by
filling in forms manually which are submitted to their registration
office that can take a lot of time to reserve insufficiently. They face the
problem of data accuracy and were not able to collect the required
data in time.

Statement of the Problem

(The current manual reservation system in the church are done by
filling in forms manually which are submitted to their registration
office that can take a lot of time to reserve insufficiently. They face the

problem of data accuracy and were not able to collect the required
data in time.)
Objectives of the Study
To develop a computerized reservation and information system of
the church that gives the details about of each client, update status,
reserved information into database easily transact their payment while
reservation is made and generate reports between the clients and the
church.
Specific Objectives:
To be able to communicate to the other churches through online
connections.
To reserve a various occasions such as wedding, baptism, and other
sacramental ceremony.
To avoid conflicts of schedule.
To provide a computerized way of organizing and managing
schedule events while providing accuracy of information.
To create a reservation system of the church and to identify the
difference between their current manual system and computerized
system.

Significance of the Study

Online reservation system is a computerized system used to store
and retrieve information and conduct transactions related to the
church ceremonies. The project is aimed at exposing the relevance
and importance of the Church Reservation Systems. It is projected
towards enhancing the relationship between customers and church
through the use of CRSs, and thereby making it convenient for the
customer to reserve their ceremony as when they require such that
they can utilize this software to make reservations.

Users.
Admin.

Scope and Limitation

Scope
Limitations
This study is limited only on the parishioners of Santo Tomas de
Villanueva Parish. Initially, it is generally focused on the system shall
only produce report for the authorized personnel who have the access
to the system. Secondly, the system shall only include electronic
replicas of baptism, confirmation, wedding, mass of the death.
As a student, we are also aware for our level of knowledge so this
system is still on process for its highest peak of progress.
Hypothesis
Why do we need to replace manual system to a computerized one?
We observed the working of the church reservation system and
after going through it, we get to know that there are many operations
which they have to do manually. It takes a lot of time and causing
many errors while data entry Due to this, sometimes lot of problems
occur and they were facing many disputes with costumers.
Reservation system deals with maintenance of records of details
of each person. It also includes maintenance of information like
schedule and details of each person who reserved.
Conceptual Framework/Theoretical Framework

Input

Process

Displays

Output

Reservation

View of

chosen
Schedules

date
Diagram of a Proposed System

The CROSS is created to make easier and well-organized for the

liturgical organization like managing the paper works such as wedding,
baptism, confirmation, and anointing of the death. This study will be
using

the

input-process-output

diagram

to

come

up

with

the

reservation system for the Santo Tomas de Villanueva Parish.

INPUT: The information required about the reservation in the system
will be based what is the needed information about the reservation
system.
PROCESS: The input or data of the devotee will be recorded to the
main database system which is the one who keep and hold the said
information on order to organize the different services of the church.
OUTPUT: The output will be the result of all the analysis information
and can be used easily and manage to all devotee.

INPUT

PROCESS

OUTPUT

Reservation
system

The database of

Storing

the system will

print out of payment.

Wedding: Grooms
Name,Brides
Name,Address,
Date&time.

identify the

Baptism:Name,
Address,
Date&Time
Confirmation:
Name,Address,
Name of Parents,
Date&Time
Annointing of the
death:
Name,Address,Da
te&Time

different services
of the church.

of

information

FEEDBACK

CHAPTER II
REVIEW OF RELATED LITERATURE
In this chapter the following proposed system aims to developed
web application for facilitating reservation process at church like
accommodating a ceremonial baptism, both special baptismal or
together with other pilgrims to be baptized; matrimony reservation.
The system provide the reception an easy way for searching on
schedules, listing off schedules, inserting the client information, getting
details about specific client, making a reservation for schedules of a
certain ceremony.
Related Studies
BVMS Bellevue Church Management Systemis an open
source church management system developed by David Carroll. The
BVMS childrens check-in feature with the touch screens, and the way it
provides management for the staff and ministry leaders to be able to
login from anywhere and see the names of the kids they are working
with, was very appealing.

The

fact

that

even though the authorized personnel is a miles away, he can login

and provide support. The ability for everyone to work from wherever
they are is huge. Childrens check-in runs smoothly every Sunday now,
and the personnel are capturing the parents data as well.

CHAPTER III
RESEARCH DESIGN AND METHODOLOGY
Burns and Grove (2003:195) define a research design as a
blueprint for conducting a study with maximum control over factors
that may interfere with the validity of the findings. Parahoo
(1997:142) describes a research design as a plan that describes how,
when and where data are to be collected and analyzed. Polit et al
(2001:167) define a research design as the researchers overall for
answering the research question or testing the research hypothesis
and for this chapter it focuses on the opinion of the proponent on the
current system used by parish.
Materials and Methods
We had interviewed the registrar of the Danao Parish Church
about their system through the aid of some papers with questioners on
it. We also gather sources from the helpful sites for the questions and

for the appropriate type of research to be used. This is one of such site
we are referring, yedetipeuniversity.com.
The research approach is experimental, qualitative, exploratorydescriptive and contextual.
1. Experimental research
How many people are being reserved in a certain ceremony with
time spent reserving?
Independent variable time spent reserving
Dependent variable number of people being reserved
2. Qualitative research
Burns and Grove (2003:19) describe a qualitative approach as a
systematic subjective approach used to describe life experiences and
situations to give them meaning. Parahoo (1997:59) states that
qualitative research focuses on the experiences of people as well as
stressing uniqueness of the individual. Holloway and Wheeler
(2002:30) refer to qualitative research as a form of social enquiry that
focuses on the way people interpret and make sense of their
experience and the world in which they live. We use the qualitative
approach to explore the behavior, perspectives, experiences and
feelings of people and emphasize the understanding of these
elements. Researchers who use this approach adopt a person-centered
holistic and humanistic perspective to understand human lived
experiences without focusing on the specific concepts (Field & Morse
1996:8). We focused on the experiences from the participants
perspective. In order to achieve the emic perspective, we became
involved and immersed in the study. Our participation in the study
added to the uniqueness of data collection and analysis (Streubert &
Carpenter 1999:17). Complete objectivity is impossible and qualitative

methodology is not completely precise because human beings do not

always act logically or predictably (Holloway & Wheeler 2002:3).
The rationale for using a qualitative approach in this research
was to explore and describethe opinion of the proponent in
parishioners whos using their current reservation system which is
manually done. A qualitative approachwas appropriate to capture our
opinions regarding the stress suffered by the assigned personnel to
register information and so as to the participants or the clients.
3. Exploratory research
According to Polite et al (2001:19), explorative studies are
undertaken when a new area is being investigated or when little is
known about an area of interest. It is used to investigate the full nature
of the phenomenon and other factors related to it. In this study, the
opinions of the proponent regarding the hustle to the personnel who
suffer from using a manual reservation were explored using a focus
group interview.
From the information gathered, we came up with an idea of
proposing a system that is relevant to the needs of the establishment,
highly efficient to meet their needs and most of all simple, easy to use
system.
4. Descriptive research
According to Burns and Grove (2003:201), descriptive research
is designed to provide a picture of a situation as it naturally happens.
It may be used to justify current practice and make judgment and also
to develop theories. For the purpose of this study, descriptive research
was used to obtain a picture of proponents opinions of pain in
personnel who had been using the un- electronic one with a view to
improving the standard of system for the church.

5. Context
The context is significant in qualitative research. According to
Holloway and Wheeler (2002:34), context includes the environment
and conditions in which the study takes place as well as the culture of
the participants and location. The participants in this study were
ordinary people. The setting was in the Santo Tomas de Villanueva
Parish at Danao City, Cebu. The opinions of the proponent who provide
study for the said Parish cannot be studied outside their context and
are, therefore, dependent on the context and the time.