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SEMI-ANNUAL

ACCOMPLISHMENTS REPORT

July - December 2009

ASSOCIATION OF
STATE DRINKING WATER ADMINISTRATORS
1401 Wilson Blvd. - Suite 1225 - Arlington, VA 22209 - (703) 812-9505 - info@asdwa.org - www.asdwa.org
TABLE OF CONTENTS

Introduction................................................................................................................... 1

Drinking Water Security............................................................................................... 2

Rule Development and Implementation..................................................................... 4

Capacity Development/Operator Certification/Technical Assistance Centers....... 9

Source Water............................................................................................................... 11

Data Management....................................................................................................... 14

Legislative Issues....................................................................................................... 16

Communications and Outreach................................................................................ 17


TURNING VISION INTO REALITY:
A SEMI-ANNUAL SUMMARY OF ASDWA’S ACCOMPLISHMENTS
About ASDWA’s Mission
The Association of State Drinking Water Administrators (ASDWA) is the professional association
serving state drinking water programs. Incorporated in 1984 to address a growing need
for state drinking water programs to have national representation, ASDWA has become
a respected voice for state primacy agencies in dealings with Congress, EPA, and other
professional organizations. Membership includes each of the 50 states, territories, the District
of Columbia, and the Navajo Nation. The primary purpose of the Association is to protect public
health through the assurance of high quality drinking water. This is accomplished through:

• providing guidance and information in support of state drinking water programs;


• encouraging and promoting the exchange of ideas and experiences among state drinking
water programs;
• promoting responsible, reasonable, and feasible drinking water programs at the state and
Federal levels; and
• providing advice, expertise, and information to organizations and entities having an
interest in drinking water.

About ASDWA’s Organization

The Association is governed by a Board of Directors consisting of a state program administrator from
each of the ten Federal EPA Regions, the President, the President-elect, and the Past President.
The Association maintains both standing and ad hoc committees to ensure appropriate direction for
Association activities and to provide, as needed, focus on issues of limited duration. The Association
retains six full time staff and has its office in Arlington, VA. ASDWA’s funding is primarily comprised
of members’ dues and a Cooperative Agreement with the U.S. Environmental Protection Agency.

About This Report

ASDWA produces a variety of reports and updates to inform its members and other interested
stakeholders about key events, particular issues, and accomplishments. The present report is
designed to provide detailed, “real time” information about ASDWA’s activities in several key project
areas covering a six month period – in this case, from July through December 2009. ASDWA
currently produces the following publications:

Weekly Update Weekly electronic bulletin of key activities and upcoming events

Security Notes Synopsis of current issues and approaches for drinking water
security

Quarterly Newsletters Quarterly newsletters on selected topics (currently, drinking


water security and the Area Wide Optimization Program)

Semi-Annual Accomplishments Twice per year summary of ASDWA’s principal


accomplishments in key program areas.
Drinking Water Security
Current Status/Overview: ASDWA continued to work closely with EPA’s Water Security Division
(WSD) and several utility-based organization partners to ensure that drinking water security
information needs were identified and exchanged and that states were appropriately involved in
programs to address potential security threats, natural disasters, and other events to be consistent
with an “all hazards” approach. During this period, ASDWA engaged its membership in an array
of working groups, partnerships, and committees to ensure that state perspectives continue to be
incorporated into water security strategic directions and policy determinations.

• Critical Infrastructure Protection Advisory Council (CIPAC) Working Groups:


ASDWA continued its support for state representation on two CIPAC Working Groups. The
Strategic Planning Workgroup completed its work and, in June, published the Strategic
Roadmap for the Water Sector that aligns current and planned efforts with the Water
Sector Goals and Objectives and consolidates priorities into near term and long range
activities to be accomplished. The Water Sector Preparedness, Emergency Response and
Recovery CIPAC, has completed the first of its two charges and has produced an all-hazards
consequence management plan that incorporates concepts of business continuity, resilience,
and larger emergency management initiatives into a user friendly format. This Working
Group is nearing completion of the second part of its charge to devise implementation
recommendations that identify specific projects and tasks based on the work of the Strategic
Planning Workgroup’s Roadmap product.

• Participation/Coordination with EPA-WSD and DHS: Throughout this period,


ASDWA staff continued to coordinate and collaborate with EPA-WSD on an array of water
security initiatives. ASDWA provided input and critical review of EPA’s Sector Annual Report
to DHS and began to review draft chapters for the triennial rewrite of the Water Sector Specific
Plan. ASDWA continued its participation in the bimonthly Security Partners meetings and
provided brief updates on state perspectives and initiatives as part of those discussions.
ASDWA participated in the Fall Government Coordinating Council (GCC) and joint Sector
Coordinating Council (SCC)-GCC meetings in Washington, DC and attended the quarterly
summer meeting of the National Infrastructure Advisory Council (NIAC). ASDWA continued
the dialogue with the EPA-WSD GCC chair about possible expansion/rebalancing of GCC
representation as well as strategies for enhanced participation. In September, ASDWA
attended early planning meetings for the proposed 2010 and 2011 National Level Exercises
to be managed through DHS-FEMA. In late October, ASDWA staff attended the EPA-WSD
Water Lab Alliance Summit in Philadelphia and agreed to work with WSD staff to develop
fact sheets and FAQs to help encourage state lab participation in the Alliance. In December,
ASDWA staff met with WSD Security Assistance Branch staff to meet new team members
and to learn about new initiatives. ASDWA staff also continued to meet, as needed, with
the DHS Water liaison to discuss effective implementation of the DHS partnership model
and enhanced communications opportunities. Further, ASDWA continued to keep states
apprised of status and information on the H1N1 virus outbreaks. ASDWA shared the final
products, such as the Water Sector NIMS fact sheets and implementation objectives, Water
Lab Alliance National Response Plan, WARN information for small systems and tribes, and
reimbursement tip guides for both systems and laboratories (which had been the subject
of earlier review and comment by ASDWA and the Drinking Water Security Committee).

• Participation/Coordination with Other Security Partner Organizations: ASDWA


initiated a collaboration process with the Water Environment Federation (WEF) to bring
a compressed version of their FEMA-funded “interdependencies workshop” to a one day

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security workshop as part of the ASDWA Annual Conference. Throughout the summer
and fall, ASDWA and WEF met to identify workshop elements that could be retargeted
toward state program interests and to design a state-based tabletop exercise that would
incorporate real world state experiences. The workshop was attended by state and Federal
staff from more than 20 states, several EPA Regions, and some representatives of EPA’s
Water Security Division. ASDWA worked with WaterISAC staff to continue to promote the
benefits of subscribing to the WaterISAC; alert states to new trial subscription options; and
to encourage states to share ISAC subscription information with their water utilities. ASDWA
also participated in one WaterISAC Board of Managers meeting in lieu of the Massachusetts
member-at-large (who was unable to attend) ASDWA continued to work with staff from
AWWA to discuss the progress of standing up more state WARN programs.

• Drinking Water Security Committee: Under the leadership of Ken Bousfield and
Kim Dyches of Utah, the Committee participated in the design of the Security panel
for the ASDWA Annual Conference and helped to refine the approach for the Security
Interdependencies Workshop. The Committee met via conference call to discuss updates
to the existing set of eight “yes-no” metrics questions to be posed to states and agreed that
the list should be expanded and offer options for more detailed information. The Committee
provided comment to ASDWA on proposed chemical security legislation and to FEMA’s
NIMS Public Works Working Group on job aids for public works and debris management
positions and separately on 11 water/wastewater job aids. Finally, Committee members
and ASDWA staff attended the October Water Lab Alliance Summit in Philadelphia.

• Communication: Emails, Weekly Update, and Security Newsletter: ASDWA


routinely updated its members about drinking water security activities through e-mails and
the Association’s Weekly Update. Through Weekly Update articles, ASDWA has continued
to keep states apprised of WSD activities. Separately, ASDWA has continued to share
information with state security coordinators and program administrators about an array of
security-related information including invitations to various webinars on subjects ranging
from mutual aid and H1N1 implications for drinking water and other pandemic issues to
WaterISAC outreach, use of social media in water security, and progress of CFATS legislation
as it pertained to drinking water utilities. ASDWA shared information from EPA WSD with
states on several subjects including: fact sheets for NIMS compliance for water utilities;
the latest WCIT newsletter; highlights of NHSRC projects and products; an invitation to
participate in the WLA Summit; the revised and updated “Features of an Active and Effective
Protection Program”; Region V’s quick exercise tool to help utilities and states consider
flu-related absenteeism; and information on the EPA-WSD sponsored WaterISAC trial
memberships for state drinking water programs. ASDWA also alerted state drinking water
security coordinators to tools and information related to Federal pandemic planning and
response initiatives such as the DHS Pandemic Preparations Guide for the Water Sector;
business planning and effective communications techniques; the DHS-H1N1 Guidebook
for small business; access to the HHS HSIN portal and a HHS webcast on pandemic flu;
DHS Secretary Napolitano’s announcement about a “Virtual USA” information sharing
initiative; information about the Security panels and interdependencies workshop to be held
as part of the ASDWA Annual Conference; an AHL webinar on the Water Lab Alliance and
Environmental Response Lab Network; requests for input on the existence of state-level
SSPs; and an invitation to participate in the Montana Quarterly Security webinar series.

• ASDWA Website: ASDWA’s website includes a wealth of pertinent security information and
resources for state drinking water programs. ASDWA continued to update the compendium
of resources on both the public and members-only security pages of the website by adding
new information and materials as they became available.

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Next Steps:

• Communication: ASDWA will continue to provide timely information to its members


through e-mails, mailings, webcasts (as appropriate and needed), and the ASDWA web
site.

• Coordination: ASDWA will continue to work with the ASDWA Security Committee,
EPA, DHS, workgroups, councils, committees, and other organizations on all current
and future security activities relevant to state drinking water programs. This will include
integrating security into other state program activities, developing tools, highlighting training
opportunities, and supporting efforts to update the Sector Specific Plan to reflect the
collaborative successes of the Water Sector.

Rule Development and Implementation


Current Status/Overview: During this period, ASDWA supported state representatives to the
Revised Total Coliform Rule Development Work Group and participated in an associated group
working on guidance for the new rule. ASDWA also continued to actively support states in an
array of other rule development and implementation activities including supporting states as they
participate in implementation of LT2 ESWTR and Stage 2 DBP and begin Ground Water Rule
implementation. ASDWA kept states informed and provided support materials so they could react
appropriately to New York Times and other articles and reports on contaminants in source water
and drinking water. ASDWA’s President testified before the Senate Environment and Public Works
Committee on issues raised by these reports and state implementation of the SDWA in general.
ASDWA provided support to the Area Wide Optimization Programs (AWOP) through conducting
the National AWOP Meeting and participating in other regional and national AWOP activities.
ASDWA and selected states are also active in efforts to improve the measurement and assessment
of performance (including the Logic Model) and OECA’s SNC process. ASDWA has also been
deeply involved in American Recovery and Reinvestment Act implementation by providing updates
to states on requirements, providing input to EPA on policy and guidance, gathering status reports
and success stories from states, and coordinating with other water groups.

• Lead: ASDWA staff continues to monitor media generated issues related to lead in schools
and possible long term changes to the Lead and Copper Rule.

• Recently Promulgated Rules: ASDWA worked with EPA to finalize a Ground Water
Rule (GWR) Primacy Information Sharing Tool and post it on ASDWA’s website. ASDWA
then announced the availability of the tool and solicited new states to participate. ASDWA
facilitated calls of the ASDWA GWR Implementation Work Group to discuss implementation
issues among states and with EPA. This group provided comments on draft EPA posters
covering implementation of the GWR by various systems types. ASDWA staff gave a
presentation at AWWA’s Water Quality and Technology Conference (in Seattle, WA in
October 2009) on state implementation issues for the Ground Water Rule.

• Existing Rules: ASDWA assisted with planning and conducting the EPA Workshop on
Small Drinking Water Systems: Challenges and Solutions (formerly the Inorganics Workshop)
in Cincinnati, OH in August 2009. ASDWA provided travel support so more states could
attend. ASDWA prepared summaries of the meeting and the plenary sessions and posted
workshop information on the ASDWA website. In addition, ASDWA’s Regulatory and Small
Systems Committees reviewed revised guidance on CCR and PN. Updated information on

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these rules was distributed to states. During this period, a number of articles and reports
on Safe Drinking Water and Clean Water Act (particularly atrazine) implementation came
out from the New York Times, Associated Press, Environmental Working Group, and Natural
Resource Defense Council. ASDWA provided a “heads up” in anticipation of some of this
news so states could prepare. Also, states were provided with suggested responses and
perspectives relative to the articles so they could react appropriately. In a related activity,
ASDWA’s president testified before the Senate Environment and Pubic Works Committee on
issues raised by these reports and state implementation of the SDWA in general. ASDWA
staff and several states (KY, WA, ME, LA, MS, NM, and TX) participated in a Drinking
Water Symposium of the National Association of Water Companies (NAWC) and ASDWA
staff participated in a NAWC Staff Water Policy Forum to support regulatory compliance
by privately owned water utilities.

• Six Year Review of Existing Rules: ASDWA is awaiting publication of the Federal
Register notice for the second 6 year review and will provide appropriate comment at that
time.

• Upcoming Rules: ASDWA continued supporting four state representatives (UT, OH,
GA, and MT) participating the EPA work group developing the language for the proposed
Revised Total Coliform Rule (RTCR). In addition to the rule drafting effort, ASDWA and states
provided input to the EPA team preparing the Economic Analysis (EA). A state representative
(CA) also participates in the associated Research Partnership and provides status reports
to ASDWA. This is another recommendation of the TCR FACA-chartered workgroup and
will provide guidance on distribution systems and related research. ASDWA is working
with EPA and other water organizations to help provide critical guidance documents at the
time of the proposal of the RTCR. ASDWA solicited experiences from states that already
have something akin the RTCR assessment process in place to help provide input to this
guidance. ASDWA also participated in a conversation with representatives of EPA-OGWDW
and Region 1 on monitoring issues associated with TCR and the new RTCR.

• Clean Water Act Issues: ASDWA continued to track Clean Water Act regulations and
policies relating to drinking water such as NPDES permit requirements for water transfers,
sewer bypass notification, pesticide applications to water, and defining the scope of CWA
authority. ASDWA’s Executive Director and Wisconsin’s administrator are members of an
EPA Workgroup on nutrients and were instrumental in raising the status of drinking water
in the group’s final report. ASDWA continues to support the MOU on on-site wastewater
management (to which ASDWA is a party) and participated in activities of that interagency
group.

• Unregulated and Emerging Contaminants: ASDWA monitored activities related to


unregulated contaminants such as perchlorate, PFOA, and MTBE and provided information
to the states about these contaminants. ASDWA alerted states about the EPA request for
additional comments on perchlorate health effects and solicited states’ input to help formulate
ASDWA’s comments. ASDWA’s final comments related to this request were forwarded to
EPA. ASDWA recommended two state members for an EPA workgroup considering an
Unregulated Contaminant Monitoring Rule (UCMR) 3 Rule.

• Area-Wide Optimization Program (AWOP): ASDWA and a National Optimization


Leadership Team (NOLT) work group planned and conducted the July 2009 National AWOP
Meeting in Cincinnati. The meeting included presentations, workshops, state panels, and
a resource table. As a supplement to the meeting materials, ASDWA gathered basic

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information about all state AWOPs for a background document. ASDWA offered travel
support to state participants and funded all requests. After the National meeting, the meeting
materials were posted on the ASDWA web site. Summaries of the workshops and other
meeting content were developed for sharing in the AWOP News. ASDWA staff members
attended a face-to-face meeting (in Cincinnati) of the AWOP NOLT (comprised of EPA-HQ,
Regions, ASDWA, and PAI) that followed the National meeting. ASDWA staff participated in
two other NOLT meetings by conference call. To support state participation, ASDWA staff
attended the quarterly Region 3 AWOP states meeting in Gettysburg, PA, quarterly Region
10 AWOP states meeting in Seattle, WA, and participated in conference calls of the Region
3 and Region 10 AWOP states. ASDWA provided partial funding support for state staff to
attend some quarterly AWOP meetings, and other multi-state AWOP events. ASDWA staff
continued to work with other members of the AWOP leadership team to implement a state
pilot program in Iowa on integration of AWOP with other drinking water program activities.
ASDWA staff also participated in the Communications Committee of the AWOP NOLT.
With guidance from this committee, ASDWA continued redevelopment of the AWOP web
pages on ASDWA’s website. The AWOP site includes extensive descriptive and technical
materials for AWOP, and “Forums”, a new communications tool for AWOP users. ASDWA
is promoting the new AWOP pages to the AWOP community. ASDWA gathered articles
and published the summer edition of AWOP News and assisted with preparation of a fall
edition focusing on the National AWOP Meeting. In support of other optimization activities,
ASDWA staff participated in conference calls of AWWA’s Partnership for Safe Water.

• Drinking Water State Revolving Loan Fund: A major focus has been the significant new
water infrastructure funding coming to the SRF from the economic “stimulus” package – the
American Recovery and Reinvestment Act (ARRA). ASDWA staff participated in various
conference calls of states, EPA, water utility groups, and other partners to discuss the
implementation of ARRA and state needs. ASDWA President Mike Baker (OH) met with
OGWDW’s SRF team to discuss ARRA implementation issues on August 3rd during a special
visit to EPA. State are especially challenged by the special provisions of ARRA related to
“Buy American”, Davis-Bacon Act compliance, Green Project Reserve, and use of the set
asides. ASDWA notified states of webcasts and other training on ARRA and summarized key
information from the training for states that could not attend. States also received information
about ARRA funding for water and wastewater through USDA and contractor support
available through EPA to assist with ARRA implementation. A special plenary session on
ARRA was held during ASDWA’s Annual Conference. ASDWA solicited and compiled state
“success stories” to be used by EPA to promote ARRA’s success in solving drinking water
problems. ASDWA continues to monitor implementation by the states to identify issues
related to ARRA so we can recommend additional training and guidance. For the regular
DWSRF program, ASDWA monitored the 2010 budget process and apprized members of
the addition of many of the special ARRA provisions to the 2010 SRF. ASDWA also tracked
various Congressional DWSRF reauthorization proposals. ASDWA’s SRF Committee met
during the ASDWA Annual Conference to discuss ARRA and SRF issues.

• Training, Tools, and Other Implementation Activities:


o ASDWA provided members with information on a series of webcasts on simultaneous
compliance conducted by EPA.
o ASDWA provided members with information on the status of GWR compliance
support in the new version of SDWIS/State and informed members of SDWIS/State
webinars covering implementation of GWR and other rules.
o ASDWA provided information to states on the availability of Water Research
Foundation publications that may be of interest.

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o ASDWA staff participated in a conference call with representatives of OGWDW-
DWPD to discuss preliminary options associated with a drinking water web portal.
Then state representatives were identified to provide input on the development of
the portal. The portal would provide a one stop resource for information to support
rule implementation. ASDWA is supporting a portal pilot on the GWR in conjunction
with other website development.
o ASDWA staff monitored activities of the Science Advisory Board related to science
integration for decision-making and a protocol for microbial risk assessment.
o ASDWA continued to work with a State-EPA Training Steering Committee on training
needs for states and courses to be offered by EPA, culminating with the posting of
the on-line version of Drinking Water 101.
o ASDWA staff participated in conference calls of the state-EPA workgroup formed
to provide input into EPA’s new approach to determining violations of national
significance (would replace the current Significant Non-Compliance (SNC) structure).
The new approach will be piloted along with the existing approach during 2010.
ASDWA has worked with OECA to encourage training and guidance for the new
approach. ASDWA provided periodic updates on the status of the project to members
and notified them when the Cynthia Giles memo announced the new policy. ASDWA
also advised states of the first use of the new SNC algorithm to support a OECA
initiative on compliance in schools.
o ASDWA staff participated in calls with NSF and state representatives to discuss
approaches to validating UV technologies and information needs of states. ASDWA
shared a survey of states about the need for support in evaluating UV projects so
that a possible NSF UV database could be targeted to address specific state needs.
ASDWA is also exploring possible training for states on UV validation reports.
o ASDWA provided state administrators with information about the new analytical
method for on-line chlorine analyzers, along with a notice about other new analytical
methods.
o ASDWA provided members with the final Alamosa, CO waterborne disease outbreak
report.
o ASDWA is participating in a project with ASTHO, CDC, and AWWA developing
guidance for states, utilities, and the public on drinking water advisories. The steering
committee has expanded to include more states (CA, PA, MA, KY, GA) and a larger
state advisory group has been formed to support the state reps. ASDWA staff
continues to provide input on various project documents.
o ASDWA surveyed the membership on various matters including: experiences with
Superpulsators and bromate testing in groundwater systems using ozone (on behalf
of Oklahoma), a survey on biological treatment (on behalf of Washington), survey
requesting information about rotifers and copepods in treatment facility filters and
finished water (at the behest of Connecticut) and state approaches to regulating
TCE.

• Strategic Planning/Program Management: ASDWA is working with a small group of


states (MN, TX, OK, OR, MA, AR, WA, PA) and EPA Regions to promote the development
and use of a broad range of measurement and assessment tools (including the logic model).
A special session was held at the Annual Conference covering performance measurement
where states shared their experiences. The group continues to meet and is planning ways
to make resources on measurement and assessment more readily available to states.
ASDWA also solicited input from members to provide input on OECA’s national enforcement
priorities for the 2011-2013 cycle.

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Next Steps

• Lead: ASDWA will assist states in implementing the LCR short-term revisions and will be
providing input to EPA on the need for long term solutions to LCR issues, whether as rule
changes, guidance documents, or other support. ASDWA will also monitor any new lead
initiatives related to schools.

• New Rules: ASDWA will continue to work with the GWR work group and EPA on the
implementation issues for the rule and provide input on guidance or request additional
support. ASDWA will work through the Data Management Steering Committee to assure
a smooth transition of data management for LT2/Stage2 from DCTS to SDWIS.

• Existing Rules: ASDWA will continue to monitor implementation of existing rules to identify
problems or concerns that need to be raised with EPA, utility groups, or other parties.

• Six Year Review of Existing Rules: After EPA publishes the proposal on the
2nd Six Year review in the Federal Register, ASDWA will solicit state input and provide
comments.

• Upcoming Rules: States will await the publication of the proposed RTCR in 2010.
States will participate in other projects resulting from the TCRDS FACA, such as the cross
connection control library, analytical methods review, and the sanitary survey evaluation.
State reps will provide input to EPA as they develop the regulations for UCMR3. ASDWA
will continue to follow the evolving EPA position on the regulation of perchlorate and take
appropriate actions in response.

• Clean Water Act Issues: Continue to support the EPA Workgroup on nutrients as they
implement recommendations to reduce nutrient levels. Continue to track CWA regulatory
issues of interest to state drinking water programs.

• Unregulated and Emerging Contaminants: ASDWA will track specific initiatives


related to emerging contaminants, including those listed on the Contaminant Candidate
List (CCL). ASDWA will continue to track EPA’s CCL3 process, Agency work on endocrine
disrupters, and specific PPCP initiatives. ASDWA will update its PPCP Resource Book
as a means to provide information and support to states as they consider action related to
PPCPs.

• Area-Wide Optimization Program (AWOP): ASDWA will continue to support AWOP


activities on behalf of states in Regions III, IV, VI, and X. ASDWA will also continue to
participate in national leadership team meetings and calls to assess current progress and
to plan future activities. ASDWA staff will work with the core team to develop improved
communications within the AWOP community and connections with those outside through
enhancement of the AWOP website. ASDWA will continue its work with the AWOP
Communications Committee to publish future editions of AWOP News. ASDWA will also
support the Partnership for Safe Water especially as it expands into Distribution System
Optimization and holds its first national conference in 2010.

• DWSRF: ASDWA will monitor implementation of ARRA and relate state concerns to EPA
and other parties. ASDWA will support states as they strive to meet the February 2010
deadline and assist with the reallocation process as needed. ASDWA will support and

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assist states as necessary in documenting SRF activities to meet ARRA requirements and
promote state accomplishments. ASDWA will also monitor the implementation of the core SRF
program to identify any problems related to the new provisions added for 2010. ASDWA will
continue to monitor and participate as appropriate in initiatives to secure long term funding for
infrastructure needs.

• Training, Tools, and Other Implementation Activities: ASDWA and state representatives
will continue to work with OECA on implementation of the new SNC approach to assure the
final process meets state and EPA needs. ASDWA will continue participation in the joint CDC/
ASTHO/AWWA project on drinking water advisories and keep states informed of the progress
and solicit additional state input as necessary. ASDWA will continue to facilitate information
dissemination and discussions about a variety of issues related to the implementation of the
SDWA by states.

• Strategic Planning/Program Management: ASDWA staff will continue to support states


in their implementation of measurement and assessment tools and help facilitate the exchange
of information between states through the State/EPA Measurement/Assessment work group.
ASDWA will continue to provide input to EPA on development of their National Water Program
Guidance and measures as well as their strategic plan.

Capacity Development/Operator Certification/


Technical Assistance Centers (TACs)
Current Status/Overview: During this period, ASDWA continued its ongoing coordination with
states and EPA’s Sustainable Systems Team (SST) to ensure state awareness of and participation
in a number of initiatives related to Capacity Development, Operator Certification, Training/Technical
Assistance, Workforce, and Sustainability. Earlier challenges faced by staffing and organizational
changes within the SST began to abate as new staff began to take on appropriate roles and
responsibilities.

• Capacity Development Strategic Initiatives: ASDWA worked with EPA’s Sustainable


Systems Team (SST) to share information; highlight upcoming deadlines or issues of
concern; discuss barriers to successful program implementation; and strategize about new
tools, approaches, or techniques to assist states in their various capacity development
initiatives. ASDWA staff and several state representatives were invited to participate in
a new workgroup to develop ideas, approaches, and agenda outlines for the upcoming
September 2010 Joint Triennial Workshop for Capacity Development and Operator
Certification programs. The planning workgroup continues to meet via monthly conference
calls to discuss logistics and related issues. ASDWA also reminded states of the need to
review historical SNC data and prepare the triennial reports due to EPA in August 2009.
ASDWA met with the Associate Branch Chief of the Protection Branch to discuss a new
“reenergizing” initiative that would bring together senior state staff, Regional branch chiefs,
ASDWA staff, and EPA HQ staff to discuss options to enhance state and national capacity
development efforts and blend them with operator certification, workforce, and DWSRF
program elements – in order to enhance overall sustainability goals. ASDWA worked to
identify candidate participants among state administrators, senior program managers, and
state capacity development coordinators to achieve a helpful mix of program experience
and decisionmaking capabilities. The effort is set to kick off in January 2010.

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• Operator Certification: ASDWA staff continued to work with the SST to discuss operator
expense reimbursement grants and the need for states to commit unspent balances before
the grant close out in December 2012. ASDWA is continuing to work with the SST Operator
Certification project lead on this issue and expects that a third webinar may be presented
in early 2010. ASDWA also requested that state operator certification coordinators provide
updated information to be included in the planned Operator Certification Compendium. In
October, ASDWA alerted state capacity development and operator certification coordinators
about an upcoming AWWA webinar on operator certification testing tips.

• Technical Assistance Centers: ASDWA continued to work with the Illinois Technical
Assistance Center to refine the concepts for the Center’s “value of water” video project.
The Center launched the statewide project/contest for high school science students in
September. In December, ASDWA received 12 “finalist” videos for review. The awards are
to be made during the first quarter of 2010 and the successful videos are to be aired on
Illinois public television later in the year. Because TACs were not funded for FY 10, future
efforts among the university-based Centers are uncertain.

• Workforce Initiatives: ASDWA continued to coordinate with the SST on workforce issues
and concerns. However, no specific projects or meetings took place during this period.

• Tool Efficacy Project: In July, ASDWA began to compile results from the five states
(AK, AZ, NH, NY, and TX) that participated in a small pilot effort to evaluate certain of the
EPA-developed tools for small drinking water systems in order to determine their efficacy
and frequency of use. Each state asked their staff, their TA providers, and some operators
to respond to a common series of questions. In August, ASDWA summarized the results
and shared the information with all states and EPA.

• Capacity Development Communications: ASDWA shared information with states


about CUPSS (Check-up Program for Small Systems) program updates and training
opportunities; summarized the August ORD/OGWDW Small Systems Challenges and
Solutions Workshop discussion topics and outcomes; and encouraged state capacity
development coordinators to attend the Fall Water Availability, Variability, and Sustainability
(WAVS) workshop in Denver. ASDWA solicited state capacity development coordinator
review and comment on proposed Public Notification and Consumer Confidence Report
guidance document revisions and shared the new PN and CCR Quick Reference Guide
documents. ASDWA also facilitated a conference call meeting of its Small Systems
Committee that included information updates and presentations by EPA SST representatives
on various topics. ASDWA staff attended the RCAP Annual Conference to learn about their
priority projects and to identify areas of common concern for the coming year. ASDWA also
alerted state capacity development coordinators about ARRA funding and project awards
issued by USDA for drinking water and wastewater systems. Finally, ASDWA shared
information with state capacity development coordinators about North Carolina’s work with
the UNC-Chapel Hill Environmental Finance Center on inter-local agreements between
water utilities and on financial comparison capabilities across user selected categories.
Next Steps:
• Issues, Tools, Training Opportunities: ASDWA will continue to work with the
Sustainable Systems Team on issues, tools, training opportunities, and products developed
under the auspices of the Capacity Development, Operator Certification, and Training/
Technical Assistance programs. ASDWA plans to underscore the need to emphasize the
connections among these programs as well as with DWSRF, ARRA, and water security

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initiatives. ASDWA also expects to continue to support the CUPSS initiative and projects
that may be shared by TACs and EFCs. ASDWA will continue its participation in planning
and design for the Joint National Capacity Development-Operator Certification Workshop
scheduled for September 2010 in Dallas, TX. ASDWA also will work with EPA SST to
support their “reenergizing” initiative for capacity development and sustainability at the
national level.

• Small Systems Issues: ASDWA will continue to work collaboratively with ASDWA’s
Small Systems Committee to ensure that perspectives and input are captured and
included, as appropriate, in various EPA regulatory and security initiatives that affect
small drinking water systems. Further, ASDWA plans to continue its participation
and interest in Workforce efforts and initiatives as they develop.

• Communications/Coordination: ASDWA will continue to pursue coordination


opportunities with EPA, national RCAP, AWWA, and NRWA to develop tools and

Source Water Protection


Current Status/Overview: ASDWA staff, in cooperation with the Source Water Committee,
continued to support state source water assessment and protection activities, involvement in
national initiatives, and opportunities to further local source water protection implementation
efforts. ASDWA continued to partner with EPA and other stakeholders, such as the Source Water
Collaborative, the Ground Water Protection Council, and the Trust for Public Land to coordinate
objectives, facilitate and participate in meetings, and develop tools and resources. Also, ASDWA
formed a new ad hoc Workgroup to address nutrient issues. The ad hoc WAVS (Water Availability,
Variability, and Sustainability) Workgroup members and action items were subsumed in the Source
Water Committee.

• Source Water Committee: Under the leadership of Denise Clifford of Washington,


the Committee met via conference call to discuss updates to the Committee Charter,
membership, and proposed WAVS and Nutrient action items for 2010. The Committee
also responded to a request for comments on the USGS NAWQA program’s “Framework
of Water Quality Issues and Initial Approach for the Next Round of Activities” and reviewed
EPA’s draft guidance on, “Control and Mitigation of Drinking Water Losses in Distribution
Systems,” as well as CEQ’s Proposed Economic and Environmental Principles for Federal
Water Resource Projects.

• Water Availability, Variability, and Sustainability (WAVS): ASDWA’s workgroup,


consisting of representatives from eleven states (WA, MI, LA, UT, GA, CA, CT, NY, ID, ME,
and VA) and EPA-OGWDW worked with its planning committee to develop and conduct
the State WAVS Workshop on September 29 – October 1, 2009 in Denver, Colorado. The
workshop provided a catalyst for state drinking water programs to come away with action
items to help them in working with their state water resource managers and drinking
water utilities to understand and ensure the sustainability of drinking water supplies and
protection of public health. Efforts have been ongoing to prioritize the action items and
to coordinate efforts with other agencies and organizations. The WAVS Workgroup has
now been disbanded and all activities (and some of its members) have been subsumed by
ASDWA’s Source Water Committee.

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• Climate Change: In addition to the above-mentioned WAVS activities, ASDWA continues to
participate in and track climate change and water quantity efforts related to the sustainability
of drinking water supplies. This includes: engaging state participation (NJ, WA, NH, TX,
NC) in the newly formed State-EPA Climate Change Council to enhance cooperation among
State and Federal water program managers; engaging state participation (GA, WA) in EPA’s
working group to adapt the existing Risk Assessment Methodology (RAMCAP) software
tool to include climate change implications; and engaging state participation (CA, WA) in
the newly formed National Drinking Water Advisory Council’s Climate Ready Water Utilities
(NDWAC CRWU) Workgroup. ASDWA staff has also been participating in meetings and
conference calls of these and other groups, such as: the U.S. Army Corps of Engineers
National Collaborative Water Resource Conference on August 26-27; the Ground Water
Protection Council’s Water/Energy Forum on September 14-17; a meeting of the USGS
Sustainable Water Resources Roundtable on December 1-2; and a conference call of the
White House Council on Environmental Quality (CEQ) to provide input on a national climate
change adaptation strategy on October 28.

• Promoting Source Water Protection and Land Use Planning Coordination:


ASDWA is continuing to work with the Trust for Public Land, the Smart Growth Leadership
Institute, and River Network on a project entitled, “Enabling Source Water Protection:
Aligning State Land Use and Water Protection Programs.” The first round of project pilots
are now completed for the initial three states (New Hampshire, Maine, and Ohio) and work
is underway on the next round of projects in North Carolina, Utah, and Oregon.

• Participating in the Source Water Collaborative (SWC): ASDWA continued


participating in the Source Water Collaborative. The Collaborative is a coalition of
associations, organizations, and EPA that work together as well as individually, with their
constituents, to help policymakers, planners, agricultural interests, developers, citizen
groups, and others integrate source water protection into key decisions, especially decisions
concerning land use. ASDWA continued to participate in meetings and promote SWC
outreach materials to its members. ASDWA staff participated in the new SWC workgroups
to: 1) develop a compendium of best management practices for source water protection
to target different organizational audiences; and 2) conduct a regional/local source water
protection workshop in early 2010 to be used as a national model. ASDWA staff participated
in conference calls of the Source Water Collaborative’s subgroups and attended a meeting
of the full Collaborative on November 5th.

• Participation/Coordination with Other Organizations: ASDWA works with EPA,


the water industry, and other stakeholders to engage in and explore areas for coordination
efforts and new partnerships. ASDWA remains involved in EPA’s WaterSense program, the
USGS Advisory Committee on Water Information, and in various activities with technical
assistance providers and EPA. ASDWA staff conducted a survey of states to inform future
Water Research Foundation projects on Aquifer Storage and Recovery and quagga mussel
infestation. ASDWA staff conducted a survey of members to find out if states have any
guidance or requirements for rainwater harvesting and allowable uses on August 7th.
ASDWA staff also met with representatives of USGS and the National Academy of Sciences
to provide state perspectives and input on the future direction of the NAWQA Program.
Other activities included providing member comments on the U.S. Forest Service’s role in
water stewardship and announcing a request for statements of interest for new National
Ground Water Monitoring Network pilot projects.

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• Clean Water and Safe Drinking Water Coordination: ASDWA is working with states
and coordinating with EPA (OGWDW, OWOW, and OST) and other partners to enhance
states water program’s abilities to achieve source water protection. This includes a variety
of efforts as discussed below:

o Nutrients: ASDWA has formed a new ad hoc Nutrients Workgroup that has developed
a set of themes and recommendations to present to the larger and more inclusive
State-EPA Nutrient Innovations Task Group. ASDWA staff and Jill Jonas of Wisconsin
are participating in the Task Group, which published its report in August 2009 entitled,
“An Urgent Call to Action.” This report highlights a number of case studies illustrating
nutrient pollution in drinking water supply areas.
o Source Water and Agriculture Discussions: ASDWA and states participated in
quarterly conference calls with representatives of GWPC, ASIWPCA, multiple states
(representing Ground Water, Drinking Water, and Clean Water Programs), EPA, and
USDA to discuss the nexus between source water protection and agricultural issues.
o On-Site Wastewater Disposal MOU: Last year, ASDWA signed on to an On-Site
Wastewater Disposal Memorandum of Understanding (MOU) with EPA and several other
state/local organizations. ASDWA staff continues to participate in conference calls and
activities of the On-Site Wastewater Disposal MOU Workgroup.

• Carbon Capture and Sequestration: ASDWA continued to track carbon capture and
sequestration rulemaking and research efforts. ASDWA staff attended an EPA discussion
session on the data aspects of the proposed CCS rule at GWPC’s Annual Forum on
September 15th and provided comments to EPA on the proposed NODA collection regarding
the role of state drinking water program administrators in the permitting process.

• ASDWA Web Site: ASDWA continues to populate its two web site pages that include a
variety of source water information and resources for state drinking water programs. These
pages are listed under “Program Areas” on the ASDWA web site. The first page includes
information about source water protection (including the documents and the activities listed
above). The second page includes information about source water quantity and sustainability
(including information about WAVS, climate change, drought, and ethanol production).

Next Steps

• Water Availability, Variability, and Sustainability (WAVS): ASDWA and states


will continue to work on the list of action items developed that came out of the Workshop
held in Denver in fall 2009. The action items include: sharing information; developing
communication messages; supporting data gathering and assessment; promoting water
conservation; integrating climate change consideration into the “all-hazards” approach;
coordinating with partners; and exploring ways to measure results.

• Climate Change: ASDWA will continue to participate in and track climate change
and water quantity efforts related to the sustainability of drinking water supplies. This
includes engaging state participation in national initiatives and coordinating efforts with
other agencies and organizations.

• State Source Water Protection and Land Use Project: ASDWA will continue to
work with the TPL/SGLI/ASDWA/River Network project team to carry out and implement
the project in each of the pilot states.

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Data Management
Current Status/Overview: ASDWA continued to be active in all aspects of data management,
including assisting states and EPA in activities related to SDWIS implementation by states, data
quality and data sharing initiatives, CROMERR, and the Exchange Network. ASDWA’s Data
Management and Regulatory Committees met jointly during the ASDWA Annual Conference
to discuss issues of mutual concern. ASDWA addressed a variety of data management issues
through the ASDWA/EPA Data Management Steering Committee, the ASDWA/EPA Data Technical
Advisory Committee, the ASDWA Data Management Committee, state data management contacts,
and ad hoc workgroups. The major project during the period was the start-up of the new Data
Quality Work Group.

• Data Management Steering Committee (DMSC): ASDWA staff and states participated
in monthly ASDWA-EPA Data Management Steering Committee (DMSC) calls, facilitated by
ASDWA staff, on policy and implementation issues related to data management. ASDWA
continued to work with EPA to solicit states to sign onto the Trading Partner Agreement
(TPA) and begin sharing of sample results and related data. The DMSC is monitoring other
areas that have a significant data management component and may need input from the
DMSC or DSC, including revisions to the definition of Return to Compliance; the Enforcement
Response Policy and Significant Non-Compliance (SNC); the logic model and measurement
and assessment activities; and a proposal for a Return to Compliance module for SDWIS/
State. The committee discussed EPA budget issues and the impact on SDWIS development.
The DMSC also tracked the status of CROMERR issues and approval of state applications.
Finally, ASDWA worked with the committee to begin preliminary planning for the 2010 Data
Management Users Conference (DMUC).

• Data Technical Advisory Committee (DTAC): ASDWA staff and states participated
in regular calls of the ASDWA-EPA Data Technical Advisory Committee (formerly the Data
Sharing Committee) to discuss a range of technical and operational issues associated
with data management. The DTAC’s most significant project during the period was the
refinement of a new definition for return to compliance for TCR monitoring violations. This
definition was accepted by EPA and used as a model for updates of the RTC definitions
for all violation types. The DTAC also produced comments on the LT2, Stage 2 and GWR
rule reporting guidance as well as considered inventory data quality with an initial focus on
latitude/longitude data and violations at multiple sites under the Stage 2 rule. ASDWA and
the DTAC continued with an initiative using the ASDWA website, to improve communication
and data sharing among the DTAC members.

• Miscellaneous Data Management Issues:


o Data Management Users Conference – ASDWA established Indianapolis as the site
for the 2010 DMUC. ASDWA used the evaluations from the 2009 Conference to support
initial planning for 2010. The same general format will be followed.
o Trading Partner Agreements - ASDWA reminded states that they could still sign on for
the voluntary sharing of occurrence and monitoring schedule data under the TPA. Data
shared under the terms of the agreement will support the electronic Data Verification,
6 year review, and other EPA initiatives. ASDWA staff worked with individual states
to explain and answer questions relative to the state-EPA Trading Partner Agreement.
ASDWA provided periodic reports to EPA on the status of state participation and passed
along concerns expressed by states which did not choose to participate. ASDWA
provided an update on the status of the Trading Partner Agreements at the request of
ECOS staff.

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o CROMERR - ASDWA staff tracked the approval of state applications so that examples
could be shared with other states. ASDWA encouraged states to prepare for CROMERR
deadlines and continued to work with EPA-OGWDW and states to smooth the way for
submission and approval of state proposals under CROMERR.
o Data Quality Work Group – ASDWA provided recommendations to EPA for state members
of this new group. ASDWA has kept the DMSC and the ASDWA members informed of
issues and the workgroup’s progress.
o Web Portal - ASDWA staff participated in a conference call with representatives of OGWDW-
DWPD to discuss preliminary options associated with a drinking water web portal. Then
state representatives were identified to provide input on the development of the portal.
The portal would provide a one stop resource for information to support drinking water rule
implementation. ASDWA is also supporting a portal pilot in conjunction with other portions
of its website.
o Other - ASDWA informed the states of the webcast training on various aspects of SDWIS/
State. ASDWA advised members that Ken Bousfield (UT) was preparing an application
for a NEIN Grant to fund development of a return-to-compliance module for SDWIS and
wanted states to provide letters of support. ASDWA provided members with information
on the status of GWR compliance support in the new version of SDWIS/State. ASDWA
staff also participated in the monthly SDWIS-State conference calls.

Next Steps:

• Data Management Steering Committee: ASDWA will continue to facilitate and support
the ASDWA-EPA Data Management Steering Committee (DMSC). The committee and
ASDWA will plan and conduct the 2010 DMUC in Indianapolis. Data quality issues will
continue to be a significant part of that work as states and the DMSC address data quality
concerns raised by Cynthia Dougherty’s memo to the EPA Regions. ASDWA will support
state representatives to the new EPA work group seeking answers to the compliance
determination deficiencies. Implementation of the new Enforcement Response Policy and
related SNC data issues will also be a major issue.

• Data Technical Advisory Committee: ASDWA will also continue to support the
ASDWA-EPA Data Technical Advisory Committee working with its leadership to better
define the role of the committee and its relationship with other groups. This committee
will play a significant role in resolving problems with existing data sets and processes, and
provide input on reporting requirements for the new rules -- as well as in the logic model
and performance measure arenas.

• CROMERR: Although the deadline for approval of existing electronic document receiving
systems under CROMERR is January 2010, states will need additional guidance and
assistance to ensure that applications can be approved for new systems. ASDWA will
continue to encourage and assist states as well as work with ECOS and EPA-OEI to help
address barriers to approval. ASDWA will also facilitate sharing of approved applications
as examples for states trying to gain approval for new electronic transfer systems.

• Data Management Users Conference: ASDWA and the DMSC will begin planning
for the May 2010 Data Management Users Conference in Indianapolis.

• Miscellaneous Data Management Issues: ASDWA will work with EPA to encourage
state participation in the new Trading Partner Agreement and help implement the data
transfers. ASDWA will also work with states and EPA to continue to address data quality
issues. ASDWA will continue to provide members with information on the development
and delivery of SDWIS/State products and raise issues of interest to SDWIS/free states to
EPA.
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Legislative Issues
Current Status/Overview: The second half of 2009 saw Congressional attention focused on
debates surrounding health care and economic recovery. Although legislation pertaining to drinking
water regulations and funding was introduced in both Chambers; with the exception of annual
appropriations, no major initiatives affecting state drinking water programs were enacted.

• Budget and Appropriations: ASDWA continued to monitor the uneven progress of


the FY 10 appropriations measures through the House and Senate, subsequent Continuing
Resolution, and final enactment of the Interior, EPA, and Related Agencies Appropriations
Act in October. ASDWA developed analyses of those program elements of particular
interest to state drinking water programs and alerted states to new language that affected
DWSRF allocations by imposing conditions similar to those under ARRA for disadvantaged
communities, Davis-Bacon requirements, and “green project” awards.

• Tracking Legislation: ASDWA staff reviewed and summarized information on new


bills introduced; tracked hearings on legislative initiatives of interest to state drinking
water programs; and posted the new listings on the ASDWA website. ASDWA attended
an oversight hearing on early Federal response to H1N1 outbreaks and pandemic flu
preparations; a House Energy & Commerce subcommittee hearing on considerations of
how to include water utilities under the provisions of the existing CFATS legislation (followed
by a full committee hearing and markup of the legislation – HR 2868 – that subsequently
passed the House but not the Senate); and supported ASDWA’s President who testified
at a Senate Environment & Public Works Committee December 8th hearing on Federal
Oversight of Drinking Water Programs. ASDWA also reported that in late December, the
House passed HR 2847, commonly called the “Jobs Bill” that would direct nearly $50 billion
to infrastructure spending – of which $1 billion in new funding would go to the DWSRF. The
Senate expects to take up the measure in early 2010.

• Economic Stimulus Initiatives: ASDWA staff continued to closely monitor and keep
members informed about various guidances and bill interpretations developed by EPA
and OMB as ARRA implementation efforts progressed throughout the second half of
2009. Through numerous webinars and conference calls, ASDWA continued to bring state
questions and issues to the attention of EPA and sought resolution of common questions
and issues (e.g., surrounding implementation of the Davis-Bacon wage requirements, the
20% Green Project Reserve mandate, and the Buy-American provisions). ASDWA also
consulted with other partner organizations (especially, state and utility organizations) to
share information.

• Communication of Legislative Initiative: ASDWA continued to communicate


information about legislative initiatives, hearings, analyses, and summaries through a variety
of mechanisms. E-mails and requests for comment were the most common communication
vehicles. Other, more issue-driven legislative initiatives are captured on the “Congressional
Activity” page of ASDWA’s website. The page provides a chart through which states can
learn about the status of various legislative initiatives as they move through the House and
Senate as well as a listing of all bills of interest to state drinking water programs, including
a brief summary of the bill’s purpose.

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Next Steps
• ASDWA will continue to monitor and report on the status of the proposed drinking water
portion of the Chemical Facilities Anti-Terrorism Standards Act. ASDWA also will continue
to keep states apprised of ongoing implementation efforts related to legislative requirements
under ARRA and the FY 10 appropriations legislative language related to green project
reserves, disadvantaged communities, and Davis-Bacon wage provisions. ASDWA will
also continue to identify, track, and report on any legislative initiatives of interest to state
drinking water programs such as those related to infrastructure financing, climate change,
water research, and rural water initiatives.

Communications and Outreach


Current Status/Overview: Through the use of a streamlined web site, printed publications, and
a weekly electronic newsletter, ASDWA worked to ensure that members received timely notification
of upcoming meetings, comment periods, and deadlines. ASDWA also used these vehicles to help
educate legislators, regulators, and the public about the Association’s mission, accomplishments,
and issues of concern. While ASDWA will continue to communicate with members and affiliates
using more traditional means (i.e., face-to-face meetings, conference calls, and printed materials),
the increased use of electronic techniques provides a host of new opportunities and possibilities.
ASDWA plans to continue to explore new ways to further incorporate electronic methods into its
communications.

• Program Publications: ASDWA is transitioning to developing and disseminating a more


frequent publication on drinking water security, called “Security Notes” which will replace
the Security Update newsletter. The target audience of Security Notes is state staff and
other security partner organizations. ASDWA also continued to develop and disseminate
the Area Wide Optimization Program News on a quarterly basis for state and Regional
personnel participating in AWOP as well as all members. All ASDWA newsletters are
available through the ASDWA web site in an electronic format.

• Weekly Update: The ASDWA Weekly Update continues to provide members with a
weekly update on legislative, regulatory, and policy initiatives of interest to the drinking water
community, as well as activities undertaken by other organizations, upcoming events, and
program-specific issues of concern.

• Web Site: ASDWA continued working on a redesigned site that provides a host of new
features, including message boards, an advanced search engine, and access to more
information. This year, ASDWA opened online forums to several committees and state staff
to help coordinate committee decisions and archive important information exchanges.

Next Steps:
• ASDWA plans to continue to enhance the functionality of its web site through the addition
of new services and tools that are designed to be of maximum benefit to its membership
and affiliates.

• ASDWA plans to continue to promote the use of its websites communication features by
various groups within the drinking water community to help better facilitate information
exchanges and coordination.

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Association of State Drinking Water Administrators
1401 Wilson Blvd. - Suite 1225
Arlington, VA 22209
Phone: (703) 812-9505
Fax: (703) 812-9506
Internet: www.asdwa.org
E-mail: info@asdwa.org