Kevin Power Solutions Ltd.

Finance
End user Manual

By

43/A, Road No. 12, M.L.A. Colony, Banjara Hills, Hyderabad 500034, INDIA
Tel: +91 40 4455 9999, Fax: +91 40 4455 9900, Website: www.vcentric.com

Kevin Power
Solutions Ltd.
File Name:
Responsibility:

FI MODULE LEAD

FINANCE
Release:
Status:

ECC 6.00 EHP5

1. CLEAR GL ACCOUNT OPEN ITEMS

Business Process Description Overview
Running the clearing transaction can clear open items on a G/L account but it requires that
appropriate credits and debits exist on the account for clearing.

Input-Required Fields

Field Value /Comments

Account
Company code
Clearing date
Currency
Period
Normal OI

GL account number that has open items to be cleared.

Company code in which the account exists
Clearing date for the transaction, system defaults present date.
Defaults to company code currency
Indicate the period in which the posting will be placed.
Indicates that only standard open items are to be taken into
consideration during clearing.
A series of other document selection criteria which may be
chosen by the user

Additional selections

Output - Results

Comments

Open item debits and credits matched and

cleared off of the account.

Last changed on: 6-Dec-15

Version: Final

SAP ECC 6.0

Work Instruction
Page: 2 of 8

Kevin Power
Solutions Ltd.
File Name:
Responsibility:

FI MODULE LEAD

FINANCE
Release:
Status:

ECC 6.00 EHP5

PROCEDURAL STEPS
1.1 Access transaction by:
T-code
Menu Path

F-03
Accounting Financial Accounting General Ledger Account
Clear

1.2 On the screen Clear GL Account Posting: Header Data, enter the information
in the fields as specified in the table below:
Last changed on: 6-Dec-15
Version: Final

SAP ECC 6.0

Work Instruction
Page: 3 of 8

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Solutions Ltd.
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Field Name

FINANCE

R/O/C

User Action and

Values

The number of the G/L account to

have items cleared.
Up to 4-digit code in which the
customer exists.

Clearing date

Date of clearing transaction.

Period

2 char identifier used indicate the

period in which the posting will be
placed.
Currency that the amounts will be
entered into the system under

Enter in the G/L account

number.
Can default from settings
in User Parameters. The
system requires that you
select a valid customercompany code
combination.
Defaults in as todays
date.
Defaults to current period,
based on the clearing
date.
Enter either the local
currency or another
currency defined in your
system
Default is set so that only
normal open items will be
taken into consideration
for clearing.
The default selection is
None.
Click on any single
selection option to
limit the open item list
generated.

Account
Company code

Currency/rate

Description

ECC 6.00 EHP5

Normal OI Area

Indicates that only standard open

items are to be taken into
consideration during clearing.

Additional
selections
Area

A series of other document selection

criteria.

Last changed on: 6-Dec-15

Version: Final

SAP ECC 6.0

Work Instruction
Page: 4 of 8

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Solutions Ltd.
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Press the

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FINANCE
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ECC 6.00 EHP5

button to continue.

1.3 On screen Clear G/L Account: Process open items, double-click on the dollar
amount field of the item(s) to be cleared.

Last changed on: 6-Dec-15

Version: Final

SAP ECC 6.0

Work Instruction
Page: 5 of 8

Kevin Power
Solutions Ltd.
File Name:
Responsibility:

FI MODULE LEAD

FINANCE
Release:
Status:

ECC 6.00 EHP5

1.4 As you select each item from the list of open items (double-click), the total
amount will appear in the Assigned field. For an acceptable clearing transaction
situation, this field must equal zero before you post the transaction.

Last changed on: 6-Dec-15

Version: Final

SAP ECC 6.0

Work Instruction
Page: 6 of 8

Kevin Power
Solutions Ltd.
File Name:
Responsibility:

FI MODULE LEAD

FINANCE
Release:
Status:

ECC 6.00 EHP5

1.5 Simulating the Posting

Select \Document\Simulate on Menu bar. This step will create automatically
generated document lines and allow you to view them before posting and to verify
your entries.

Last changed on: 6-Dec-15

Version: Final

SAP ECC 6.0

Work Instruction
Page: 7 of 8

Kevin Power
Solutions Ltd.
File Name:
Responsibility:

FI MODULE LEAD

FINANCE
Release:
Status:

ECC 6.00 EHP5

1.6 To save the data, select the Save

icon or select \Document\Post,
A system message will appear indicating that the clearing document has been
created.

******************End of the Process*******************

Last changed on: 6-Dec-15

Version: Final

SAP ECC 6.0

Work Instruction
Page: 8 of 8