ISYS2126

Computerised Accounting Systems

Assessment Task 1:
MYOB CASE STUDY

Semester 3, 2015
Due Date:
5pm, 14 December 2015 (Monday)

Mark Allocation: 30% of Total Mark

RMIT University RMIT

This is a group assignment (work in pair). Your team will be made up of 2 students. You must
add initials of group members first names to any new item you create, e.g. account name,
inventory item description, customer & supplier names etc. If you fail to do so, you will lose 50% of
the total mark allocated for this assignment.
It is your responsibility to back-up your assignment regularly. You should work on one MYOB
file only, which later to be submitted. It would be a good option to share the file among the team
members via cloud storage (ie. Dropbox, Box Sync)
SCENARIO
The organizations name is Adventures Pty Ltd. The company operates a retail shop to sell sport
equipment. The company also has a website to tap into the online shopping market with free
delivery. Sales are made on both cash and credit. There are discounts for early payment of credit
sales. Purchases are made only on credit with agreed credit terms from selected suppliers. The
main customers of the company are public and private schools around the country
Andy is the owner and also the sole director of the company. There are three employees: Jack is
the sales manager, Mark is sales staff, and Paula is employed part-time on a casual basis to
perform administrative tasks.

Getting Started:
You will need to create the data file. The assignment file name is: MYOB32015.
Enter the name of the organisation in the Company Name field and the members names and
student numbers in the Address field. This will ensure that any reports that are printed can be
identified. Failure to do so will result in awarding a Zero for whole assignment.
The conversion month is October, current financial year is 2016; choose 12 accounting periods. In
the Account List creation screen, select the option to start with one of the list provided (1st option).
Choose appropriate business type and industry to have the most suitable list. The right selection of
account list will greatly assist you in setting the Chart of Accounts as per below requirement;
otherwise, you will have to spend significant time to edit the Account List.

ISYS2126 - MYOB Assignment Semester 3-2015

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Part 1 - Chart of Accounts worth 3%

A. Setup the Chart of Accounts and edit the Account List.
You will need to design how you want the Balance Sheet and Profit and Loss Statements to
appear. You need to add accounts, rearrange the account order and there should be appropriate
headings used throughout. Appropriate headers and sub-totals will be expected.
1.
2.
3.
4.

Edit the Account list:

You will first need to classify the accounts according to type ie Current, Non-Current
Assets/Liability or Equity.
Next decide on an appropriate account number. You can rename or renumber existing
accounts. Accounts that are linked may need to be unlinked.
Enter the accounts as shown below. You must add your initials to the end of these accounts.
For example, if the members are: Hanh Nguyen and Thao Trinh, the Accounts Payable would
be Accounts Payable HT, being the first letter of the members first names.
You will need to design how you want the Balance Sheet and Profit and Loss Statements to
appear. Appropriate headers and sub-totals must be included.
Chart of Accounts
Balances as at 1 October 2015
Account
number
1-0000

Account name
Assets

1-1000

Current Assets
ACB Bank Account
Petty Cash

Amount

Account
number
3-0000

Account name

Amount

Equity
Owner/Shareholder's Equity

$42,218.3
4
$800.00

Owner/Sharehldr Capital

$55,000.00

Owner/Sharehldr Drawings

Undeposited Fund

Retained Earnings

Accounts Receivable

4-0000

Income

4-1000

Sales

???

$6,693.80
Provision for Doubtful Debts
1-1300

Merchandise Inventory
Summer Gear

$5,486.25

Winter Gear

$5,130.37

Prepaid Expense
Deposits Paid
1-2000

Summer Gear Sales

Winter Gear Sales
Freight Collected

???
$700.00

Fixed Assets

Miscellaneous Income
5-0000

Cost Of Sales

5-1000

Cost of Goods Sold

Motor Vehicles
Motor Vehicles at Cost
Motor Vehicles Accum Dep

Summer Gear COGS

$19,960.0
0
-$2,994.00

Office Equipment
Office Equip at Cost
Office Equip Accum Dep

Winter Gear COGS

6-0000

Expenses

6-1000

General & Administrative Expense

$22,520.0
0
-$3,002.70

Discounts Given
Bank Charges

Store Equipment
Store Equipment at Cost
Store Equipment Accum Dep
2-0000

Liabilities

2-1000

Current Liabilities
Accounts Payable

Depreciation
$13,650.0
0
-$2,730.00

6-3000

Advertising & Promotion

Advertising

6-4000

Operating Expenses
Delivery Expenses

$5,574.27

ISYS2126 - MYOB Assignment Semester 3-2015

Postage & Supplies

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Interest Payable

???

Electricity & Water

Short-term loan

Rent

GST Liabilities

Cleaning & Telephone

GST Collected
GST Paid
Accrued Expense

$2,102.34

6-5000

-$1,898.65

Superannuation

???

Payroll Liabilities

Employment Expenses
Wages & Salaries

8-0000

Payroll Accruals Payable

Other Income
Interest Income

PAYG Withholding Payable

Discounts Taken
$8,023.21

2-2000

Long Term Liabilities

HSBC Bank Loans

9-0000
$35,000.0
0

Other Long Term Liabilities

Other Expenses
Interest Expense
Income Tax Expense

$60,150.8
9

$60,150.89

The above account list must be matched exactly (name and category). You may need to
modify account names, create extra accounts and adjust linked accounts setup in order to
achieve that. It is optional to leave other accounts being automatically created by MYOB
undeleted.
B. Identify the value at each Yellow Space with question marks using below information
(you need to identify the relevant information for each value):
Amounts are GST exclusive
Paid $250 on 20 September 2015 for advertising in Travel magazine to be published in October
2015.
Paid $4,200 on 30 September 2015 for 3 months shop rental starting from 1 October 2015.
Adventures Pty Ltd owes the below suppliers (bills received), all amounts remain unpaid by 30
September 2015:
o HSBC bank loan of $35,000 was acquired on 1 July 2015, the annual interest rate is
12%, the interest is payable every 3 months. The first interest payment will be on 5th
October 2015;
o $680 for leaflets printing to be paid to Vistaprint on 7th October 2015;
o $2,200 for webpage designing from Magicdust, payable on 10th October 2015.

C. Enter the opening balances as at 1st October 2015

After all the values at the Yellow Space have been identified, you need to enter the Opening
Balance of the accounts as shown above.
Note: Make sure that the account Historical Balancing equals ZERO when you have finished
entering the Opening Balance.

ISYS2126 - MYOB Assignment Semester 3-2015

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Part 2 - Setting up Customers, Vendors, Inventories and Payroll

worth 10%
A. Set up the Sales Module: enter individual customer details and enter historical balances.
Payments for credit customers are In a given # of days. You must enter your initials
immediately after the names of the customers.
Customers Detail
Customers with credit facilities as at 30th September 2015
Name
Card ID
Address
Suburb
State
Postcode
Phone #1
Contact
ABN
Terms
Credit Limit

Australian Sport
Academy
C001
Morala Ave
Gold Coast
QLD
4216
9419 5805
Melanie
12 345 678 910
On 14th each month
$15,000.00

APT Travel

Harvey World
Travel
C002
C003
C004
339 North Rd
Humphreys Way Kessels Rd
Caulfield South Rowville
Nathan
VIC
VIC
QLD
3162
3178
4111
9380 4062
9580 4576
9866 2685
Chris
Carol
Gregory
32 142 746 523 45 689 456 637
32 789 543 121
2/10 Net 45
3/7 Net 30
2/10 Net 45
$12,000.00
$12,000.00
$15,000.00
Bankwest

Aged Receivables
Customer
INV #
Date
Australian Sport Academy
842
26/08/2015
856
2/09/2015
APT Travel
831
15/08/2015
Bankwest
834
17/08/2015
Harvey World Travel
861
8/09/2015

Total Due
$1,440.60
$693.80
$1,559.30
$449.70
$2,550.40

B. Set up the Purchases Module: enter individual vendor details and enter historical balances.
You must enter your initials immediately after the names of the vendors.
Suppliers Detail
Suppliers allowing credit facilities as at 30th September 2015
Vendor
Card ID
Address
Suburb
State
Postcode
Phone #1
Contact

Kathmandu Pty
Ltd
S001
45 Rundle Street
Adelaide
SA
2035
9666 6114
Jane

Travel Universe
Pty Ltd
S002
S003
678 South Road
576 Main Road
Renmark
Mordialloc
SA
VIC
3037
3195
9203 1651
1800 126 659
John
Alison
Annapurna Pty Ltd

ISYS2126 - MYOB Assignment Semester 3-2015

Paddy Pallin Pty

Ltd
S004
1 Hall Street
Hawthorn East
VIC
3123
1300 285 872
Ian

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32 821 111 764

3/7 Net 30

ABN
Terms
Credit
Limit

32 157 461 291

2/10 Net 45

$25,000.00

49 104 012 857

On 5th next month

$25,000.00

85 131 831 297

Net 30

$20,000.00

Aged Payables
Supplier
Supplier
INV #
Kathmandu Pty Ltd
7215
7554
Annapurna Pty Ltd
3120
3300
Travel Universe Pty Ltd
5921
6153
Paddy Pallin Pty Ltd
1238
1245

Date
12/08/2015
1/09/2015
17/08/2015
5/09/2015
14/09/2015
3/09/2015
23/08/2015
8/09/2015

$20,000.00

Total
Due
$1,519.80
$1,919.00
$174.97
$329.45
$148.00
$599.90
$389.00
$494.15

C. Set up the Inventory Module: The Inventory items need to be entered with all their
accompanying details. You must enter your initials immediately after each product name.
- Selling price and cost value shown below are GST exclusive
- Adventures Pty Ltd uses perpetual inventory system
- Buying/selling unit: item
Inventory Details
Inventory Details as at 1st October 2015
Unit
Price

Restock
Alert

Vendor
Item #

Default
Reorder

Kathmandu

SB128

20

30

Kathmandu

B3512

20

$75.00

30

Annapurna

ST655

20

$110.00

20

Annapurna

DT912

20

Jacket

$84.54

30

Travel Universe

J3647

20

W002

Binocular

$28.00

30

Travel Universe

B2375

20

W003

Helmet

$35.00

30

Paddy Pallin

H232

20

W004

Thermal
pants

$145.00

40

Paddy Pallin

TP294

30

Item #

Name

S001

Sleeping bag

$62.20

30

S002

Backpack

$45.45

S003

Single tent

S004

Double tent

W001

Principal Vendor

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Quantity
on hand

Item #

Name

S001
S002
S003
S004
W001
W002
W003
W004

Sleeping bag
Backpack
Single tent
Double tent
Jacket
Binocular
Helmet
Thermal pants

Cost Value
(Excl. GST)

35
50
22
45
31
40
33
37

$1,050.00
$1,136.25
$825.00
$2,475.00
$1,310.37
$560.00
$577.50
$2,682.50

Sales / COGS
Category

Summer Gear
Summer Gear
Summer Gear
Summer Gear
Winter Gear
Winter Gear
Winter Gear
Winter Gear

D. Set up the Payroll Module: Complete the payroll set up for all employees as shown below.
You must enter your initials immediately after each employee surname (last name).
Payroll Details
Payroll Details as at 30th September 2015
Name
Position (card ID)
Address
Phone
Start date
Pay basis
Annual/hourly rate
Pay frequency
Tax File Number
Tax scale

Jack Cino
Manager

Mark Locke
Sales

Paula Ford
Admin

45 Evans Street,
Port Melbourne,
VIC 3207

15 Dean Street,
Bairnsdale,
VIC 3875

38 Alice Street, Clayton,

VIC 3168

9427 0524
20/04/2015
Salary
$75,000
fortnightly
787-999-676
Tax Free
Threshold

9557 8929
11/05/2015
Salary
$35,000
fortnightly
222-565-474
Tax Free
Threshold +

9550 5554
24/03/2015
hourly
$30
fortnightly
222-565-878
Tax Free Threshold

HECS or HELP
Workcover
insurance
SGC Super
Salary sacrifice
per month (paid
1st period)
RAMS Home Loan
per pay period
Union Fees per
pay period
Payment method

2%

2%

2%

9%
$350.00

9%
$25.00

9%

$460.00

$150.00

$3.50
cheque

Adventures
PtyLtd
Bank Branch (BSB)
Account Number
Trading Name

083-456
111 333 343
Travel Shop

cheque

cheque

General Payroll Information

Withholding
make up
payee number
Round pay down
5 cents
to.
Spectrum
Default fund

ISYS2126 - MYOB Assignment Semester 3-2015

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Bank Code

Holiday balance
as at 01/10/2015

ACB

include self balancing transactions

Information for October 2015

Jack Cino
Mark Locke
66 hours
53 hours

Paula Ford
Not entitled to any type of leave

In the first pay period

Sick Leave taken
Holiday Leave
taken
Overtime (x 1.5)
Overtime (x 2)
Bonus paid
Sick Leave taken
Holiday Leave
taken
Overtime (x 1.5)
Overtime (x 2)
Bonus paid

Worked 25 hours, no overtime

8 hours
2 hours 2 hours
3 hours
$200
In the second pay period
8 hours
24 hours
2 hours

Worked 30 hours, no overtime

2 hours
2 hours
$400

ISYS2126 - MYOB Assignment Semester 3-2015

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Part 3 Recording Transactions worth 12%

Assumptions Made
At 8 am each Monday morning, Jack checks the Stock Alert (To Do List) to determine if
orders are required.
It takes a day for the ordered Summer Gear to arrive together with the bill from the
suppliers, while all Winter Gear could be delivered on the same day. All suppliers charge
$13.2 (including GST) for each delivery.
If a sale of Summer Gear is made and there is insufficient stock, the company would
make an urgent order to receive the stock with the bill on the same day. These
deliveries attract an express delivery fee of $16.5 (including GST)
Cash sales at the shop are recorded by sales people and are entered into the computer
at the end of the day.
All received amounts are to group with Undeposited fund until being deposited to ACB
bank on every Wednesday
Online sales: payment received via online merchant service. All receipt via credit card is
to group with Undeposited fund until the company received notice from the merchant
service
Adventures provides free delivery service to all customers. The delivery is handled by
TNT Express. The service is charged on a monthly base.
All stock is sold or purchased at the last sale or purchase price unless otherwise
advised.
All returns are at the selling/purchase price at the time of the original sale/purchase
Wages are paid fortnightly. For October 2015, 1st payday is on 10/10/2015 covering the
period from 29/9/2015 to 12/10/2015; 2nd payday is on 24/10/2015 covering the period
from 13/10/2015 to 26/10/2015
All transactions are subject to GST unless otherwise stated.
Adventures is registered for GST and reports for GST on a quarterly basis.
Requirement: Enter the following transactions for October 2015.
Note: All amounts are inclusive of GST unless otherwise stated.
Ignore the system message on date error

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Oct 15
2nd

Transaction Details
- Received payment from APT Travel via direct transfer
- Online sales of 4 Sleeping bags, 2 Jackets and 2 Thermal Pants. Payment made
RMIT University
RMIT
via Visa
Card (name: Megan Fix, card number: 5468 3636 2072 0975, expiry date:
10/16)
3rd
- Cash sales: 4 Helmets, 8 Single tents, 4 Thermal pants, 8 Sleeping bags, 10
Backpacks and 6 Binoculars
th
5
- Pay HSBC interest payment as due, cheque #634
- Pay Travel Universe as per agreed term, cheque #635
- Monday schedule: checks the Stock Alert (To Do List) and order Summer Gear
stock (only) as needed. All stock is to be ordered at their current cost price at default
reorder quantity
th
6
- Sales return from cash sales on 3 rd October due to defect: 1 Backpack and 2
Helmets. The returned stocks were written off to defective stock expense. The
customer received refund in cash on the day
- Stock ordered arrived with bills from suppliers (Refer to assumption for delivery
time and charge)
th
7
- Pay Vistaprint for leaflets printing as due, cheque #636
- Bank deposit day
8th
- Received notice from the merchant service for Visa card payment on 2nd October
- Pay all outstanding amount to Paddy Pallin with cheque #637, to Kathmandu with
cheque #638, to Annapurna with cheque #639 (may gain discount for early payment)
th
- First payday of the month. All payments made by cheques: Jack - cheque #640,
10
Mark - cheque #641, Paula - cheque #642
- Pay Magicdust for webpage designing as due, cheque #643
th
12
- Monday schedule: checks the Stock Alert (To Do List) and order stock as needed.
All stock is to be ordered at their current cost price at default reorder quantity (Refer
to assumption for delivery time and charge)
- Received bill from TNT Express for $440 delivery service, term 2/10 Net 30
14th
- Received payment by cheque #258 from Australian Sport Academy
- Bank deposit day
th
15
- The advertisement displayed in Travel magazine as scheduled. The advertisement
is to promote a Holiday Pack (P001) including a Single tent, an Jacket and a
Thermal pants for only $242, and a Couple Pack (P002) including Double Tent, 2
Sleeping bags, 2 Backpacks for $275. Record relevant adjusting journal entry and
create new inventory profiles, COGS, Sales and Inventory accounts for the Discount
Pack (restocking alert: 10 packs).
17th
- Chris from APT Travel called to order 40 Backpacks and 40 Sleeping bags for their
loyal customer program. The order is to be delivered urgently by the end of the day
and accept to pay urgent delivery fee as needed. Since the shop does not have
enough stock on hand, Jack made urgent orders for the default reorder quantity. The
order from APT Travel was delivered and invoiced on the day. Jack decided to let the
customer bear the express delivery fee charged by Kathmandu, but to give 10%
discount on sale price for large quantity.
19th
- Monday schedule: checks the Stock Alert (To Do List) and order/build stock as
needed. All stock is to be ordered at their current cost price at default reorder
quantity.
th
20
- Ordered stock arrived with bills from supplier (Refer to assumption for delivery time
and charge)
- Cash sales: 8 Holiday Packs, 10 Couple Packs, 10 Double Tents and 10 Jackets, 7
Thermal pants.
21st
- Bank deposit day
- Settle with the ATO for GST collected, GST paid and PAYG withholding of the
quarter ended 30 September 2015, cheque #644
22rd
- Pay TNT Express by cheque #645 and get discount for early payment
- Australian Sport Academy ordered 25 Single tents and 25 Sleeping Bags for an
organised group tour. The stocks was delivered and invoiced at the end of the day.
th
24
- Second payday of the month. All payments made by cheques: Jack - cheque #646,
Mark - cheque #647, Paula - cheque #648
- Received payment from Bankwest via direct transfer
ISYS2126
MYOB Assignment
Semester
Pagestock
10 as
26th
- -Monday
schedule: checks
the Stock3-2015
Alert (To Do List) and order/build
needed. All stock is to be ordered at their current cost price at default reorder
quantity;
- Online sales of 10 Double tents, 6 Backpacks, 9 Helmets and 4 Binoculars.
Payment made via Visa Card (name: Moonie Soong, card number: 4485 3302 4349

RMIT University RMIT

Part 4 Bank Reconciliation worth 5%

Adventures Pty Ltd received the bank statement for October 2015 as below:
ACB Bank
Statement for October 2015
Adventures Pty Ltd
Date
Details
Debit
Credit
Brought
Forward
2/10/201 Direct Credit:
$1,559.3
5 ATP Travel
0
6/10/201
5

634
635

$1,050.0
0
$747.90

7/10/201 Deposit
5
8/10/201
5

$748.00
$883.15

638

$4,091.8
0
$1,325.8
6

Card Processing
- Visa xxxx
10/10/20
15

640
641
642
643

$44,536.85
$43,788.85

$38,813.90
$37,488.04
$778.67
$38,266.71

$1,747.6
0
$1,213.6
0
$742.00
$2,420.0
0

Deposit

$36,519.11
$35,305.51
$34,563.51
$32,143.51
$2,134.4
0
$7,942.4
4

Deposit
644

23/10/20
15
24/10/20
15

$43,777.64

$42,905.70

639

14/10/20
15
22/10/20
15

$42,218.34

$42,727.64
$41,979.74
$2,557.1
1

636
637

31/10/2015
Balance

645

$8,226.9
0
$431.20

$34,277.91
$42,220.35
$33,993.45
$33,562.25

Bankwest,
Direct transfer
646
648
647

$449.70
$34,011.95
$1,835.2
5
$852.00
$1,405.9
0

ISYS2126 - MYOB Assignment Semester 3-2015

$32,176.70
$31,324.70
$29,918.80

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26/10/20
15
31/10/20
15

Harvey World
Travel

$510.08
$30,428.88
$35.00

Account Fee
Service Fee
Interest

$15.00
$88.50

$30,393.88
$30,378.88
$30,467.38

Note: there was no outstanding cheque or deposit as at 1st October 2015

Requirement: Complete the bank reconciliation as at 31st October 2015 using the above
information.

SUBMISSION: Monday 5pm, 14 December 2015 via Blackboard_________________

Print the following reports and create PDF of each report:
1. Accounts List [Detail] as at 31/10/2015 (include zero balances)
2. Report on calculating of the values being identified at each Yellow Space
3. 6 Transaction journals for the month of October 2015:
General, Disbursements, Receipts, Sales, Purchase and Inventory
4. Payables Ageing Detail as at 31/10/2015 (include zero balances),
5. Receivables Ageing Detail as at 31/10/2015 (include zero balances),
6. Employment Details
7. Entitlement Balance [Detail] for the month of October 2015
8. Item List Detail report for all items
9. Balance Sheet as at 1/10/2015 and 31/10/2015 (exclude zero balances),
10. Profit and Loss [Accrual] for the month of October 2015 (exclude zero balances)
11. GST [Detail Accrual] report for the month of October 2015 (include zero balances)
12. Bank Reconciliation Report as at 31/10/2015

Create a Zip file containing all the PDF reports and MYOB file and submit
via the link named <MYOB Case Study> located in the Assignment section
of the Blackboard.
The submission link would be deactivated by the deadline; hence late submission would
have to submit via email to my email address.
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Plagiarism: the presentation of the work, idea or creation of another person as though it is your
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ISYS2126 - MYOB Assignment Semester 3-2015

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visual form, including electronic data, and oral presentations. Plagiarism occurs when the origin of
the material used is not appropriately cited.
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http://mams.rmit.edu.au/vbi4hpp6m8on.pdf. Further advice on Special Consideration can be found
at http://www.rmit.edu.au/students/policies/hecoursework and
http://www.su.rmit.edu.au/rights/specconsid.html.

ISYS2126 - MYOB Assignment Semester 3-2015

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