Report Project Management Kursus Kahwin

UNIVERSITI KUALA LUMPUR
Malaysian Institute of Industrial Technology (UniKL MITEC)
SEPTEMBER SEMESTER 2015

REPORT (GROUP A)
SUBJECT CODE
JGB 30503
SUBJECT TITLE
PROJECT MANAGEMENT
LECTURER
MR. SULASTRI BIN ZAINAL ABIDIN
DUE DATE
6th DECEMBER 2015
NAME:
Mohamad Haziq Fikri Bin Adnan
Norazliza Binti Zainal
Nur SyafiniAfni Binti Mohd Yatim
Fatin Binti Yaacob
Sharifah Nur Diana Binti Syed Azimuddin
Muhammad Zuhairi Bin Mohd Zamzuri
Ummi Halimatussadiah Binti Khamis
Fatin Nur Deana Binti Mohammad Zaidee
Mohammed Ashraf Bin Damiri
Muhammad Shahezad Bin Hashim
STUDENT ID:
57274214095
57274114880
57274113559
57274214023
57274214069
57274214035
57274113882
57274113514
57274214007
57274113789
Project Management MITEC Netball Championship 2015

ACKNOWLEDGEMENT
First of all, thanks to Allah for giving us the strength and determination to complete this project within
the time given by our supervisors, Mr. Sulastri Bin Zainal Abidin. We are really grateful because we
managed to complete MITEC Netball Championship 2015 successfully.
We would like to express our thanks to our supervisors, Mr. Sulastri Bin Zainal Abidin, who stood by
us and guide us in spite of their heavy schedule of work. We thanks to him for his invaluable
guidance, encouragement and moral support throughout of this project.
Our sincere thanks to all the sponsorship who willing to sponsor for our event. Without their sponsor,
our event cannot run smoothly. Our thanks and appreciations also go to all the participants who take
part during the event.
This project cannot be completed without the effort and cooperation from our groups members. Our
group members are Haziq, Azliza, Syafini, Fatin, Diana, Ummi, Deana, Ashraf and Shahezad. Last
but not least, we would like to express our gratitude to our colleague who have willingly helped us out
with their abilities during the event occurred.
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TABLE OF CONTENTS
CHAPTER 1.........................................................................................................................................5
1.1 Title..............................................................................................................................................5
1.2 Problem Background...................................................................................................................5
1.3 Justification..................................................................................................................................6
1.4 Objective......................................................................................................................................7
1.5Benchmarking...............................................................................................................................8
1.6 Concept........................................................................................................................................9
CHAPTER 2.......................................................................................................................................10
2.1 Team Structure...........................................................................................................................10
2.2 Issue Register Log......................................................................................................................12
2.3 Work Breakdown Structure........................................................................................................13
2.4 Gantt Chart.................................................................................................................................15
2.5 Risk Management......................................................................................................................17
CHAPTER 3.......................................................................................................................................19
3.1 Final Design...............................................................................................................................19
3.2 Monitoring System and Quality Check......................................................................................22
3.3 Change Management..................................................................................................................24
CHAPTER 4.......................................................................................................................................25
4.1 Performance Management.........................................................................................................25
4.2 Lesson Learned..........................................................................................................................30
4.3 Future Recommendation............................................................................................................31
4.4 Conclusion.................................................................................................................................32
4.5 Reference...................................................................................................................................33
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CHAPTER 5.......................................................................................................................................34
CHAPTER 6.....................................................................................................................................35
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CHAPTER ONE
DEFINING THE CONCEPT
1.1 TITLE
MITEC Netball Championship
1.2 PROBLEM BACKGROUND

The problems that we are facing to make this event success as such as bellows:
The selection of sport for the event

The title of the event that can attract participants.
The sponsorship for the cost of the event.
The number of the participants that attend the event.
The selection venue for the event.
The date and time of the event.
The ways to attract the participants to join the event.
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1.3 JUSTIFICATION
We, Group A as the organizer of the event take serious about the selection of the sport and the
concept of the event. Therefore, we come out with the idea to collaborate with Kementerian Belia
dan Sukan Negeri Johor but since there is no answer from them, we decided to stand by our own.
We choose to do netball sport event because tournament for the women rarely held and we
decided to create an open tournament which is no age limit to join the event. Other than that, this
is able to forming an attitude of cooperation in a team. As the organizer, this is a challenge to
handle the event successfully.
Once the concept has been selected, we are worried about the tittle for the event which able to
attract participants to join our event. We need to choose a proper and attractive tittle because we
are presenting University Kuala Lumpur Malaysian Institute of Industrial Technology (MITEC) to
the local community. Finally, we decided to name the event as MITEC Netball Championship.
This is because we are promoting our universitys name and the sport as well.
Our group also need to consider the overall cost of the event. This is because of the event is an
event which is need cooperation from all parties that are involve to make the event success. This
should be done to make sure the event run smoothly and success at the end. Therefore, the group
members must looking for the sponsorship.
Besides, the prize for winner of the event also been considered. The prize plays an important role
in this event. We choose to give RM 1000 as the 1 st prize, RM 650 as the 2nd prize and 3rd prize is
RM 350. This is one of our way to attract the players to join our event. In our observation, we are
one of the organizer that give an attractive prize to the winners.
Furthermore, the correct timing date and time also one of the important part to event. We choose
to do the event on Saturday because most of the participants are students, housewife and full time
employees. This is because we want to ensure the participants are free on that day so they can join
our event.
As an event planner and organizer, we need to find attractive ways to attract the participants to
join the event and we need to do contingency plan in case there will be some changes in the
future.
1.4 OBJECTIVE
The objectives of these programmes are as bellows:
To support and involved activity in Kementerian Belia dan Sukan Negeri Johor
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To improve the fitness level and spirit of sportsmanship in sport

To forming an attitude of cooperation in a team.
To expose student and society to join in the form of sport recreation.
To promote the University Kuala Lumpur Malaysian Institute of Industrial Technology
(MITEC) to the local community.
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1.5 BENCHMARKING
From previous sport event which is Kejohanan Futsal 1 Johor, we make this event as a benchmark
for us because they have an attractive way which leads participants to join to the event. This event
is about to create a close relationship between netballs athletes around Malaysia especially in
Johor.
In addition, the event is open to anyone who plays netball except for state and national netball
players that are still active in 2010 to 2015. There is no age limit to join the event and as the
organizer we want to create a spirit of sportsmanship in every netball player that join our event.
Based on the previous sport event that we do benchmarking; our event offers an attractive prize
which is RM 1000 for the 1 st prize, RM 650 for 2 nd prize and RM 350 for the 3 rd prize, which is
the highest amount prize in Johor and Malaysia. This is because most of netball event that
organized by Non- Government Organization (NGO) does not give attractive prize which the
organizer had done. By offering the attractive prize, this could attract participants to come and
join our event.
Figure 1
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1.6 CONCEPT
The concept of Group A is to expose student and society to join in the form of sport
recreation. By doing this event, it give us the opportunity to make some changes about the
thought and idea of the participants about the sport. This event will increase participants
sportsmanship and to create a close relationship between netballs athletes around Malaysia
especially in Johor. This event also reminds the participants to them to forming an attitude of
cooperation in a team.
Moreover, the concept of Group A also try to attract the audience by giving attractive prize
which is RM 1000 for the 1 st prize, RM 650 for 2 nd prize and 3rd prize is RM 350. This is one of
the way to attract the participants compete to archive their target. Other than that, we want to
promote Universiti Kuala Lumpur Malaysian Institute of Industrial Technology (MITEC) to the
local community in the simple attractive way.
Our concept is to create a spirit of sportsmanship in every netball player that join our event.
By using this concept, we could attract participants to come and join the event because we create
our event open to everyone who play netball except for the state and national player which still
active playing in 2010 to 2015. There is no age limit to join the event and this helps to create a
healthy competition between the players.
By having this kind of concept, the participants can improve their fitness level and the spirit of
sportsmanship in the sport which is really important to every athlete in the world. We as the
organizer hope that this event will helps them to create a spirit of sportsmanship and close
relationship between the netball players in Malaysia especially in Johor.
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CHAPTER TWO
PLANNING
2.1 TEAM STRUCTURE
DEAN
Prof. Dato Dr. Mansor Bin Salleh
DEAN DEPUTY
Pn. Jimisiah Binti Jaafar
ADVISER
En. Sulastri Bin Zainal Abidin
(Lecturer Project Management)
PROGRAM DIRECTOR
ASSISTANT PROGRAM DIRECTOR

SECRETARY
TREASURER & SPONSOR

Nur Syafini Afni Binti Mohd
PUBLICITY
Yatim
Figure 2: Chart Organizational
Sharifah Nur Diana Binti Syed

Azimuddin
PICTURE AND POSITION
Nur Fatin Binti Yaacob
Page
PROGRAM
10 DIRECTOR
TREASURER & SPONSOR

Nur Syafini Afni Binti Mohd Yatim
PUBLICITY
Nur SECRETARY
Fatin Binti Yaacob
ACTIVITY
2.2 ISSUE REGISTER LOG

a) Additional team from 16 maximum team to 25 team at the final registration.
b) Additional referee
from 2 person to 5 person.
TECHNICAL
c) Discussion field at
stadium pusat bandar pasir
gudang(indoor) to
unikl mitec field(outdoor)
and backup vent to paticipant .

d) Standby bib for participant if any participant that do not bring bib.
e) standby spotlight if any unaxpected weather happen that can cause extend time.
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2.3 WORK BREAKDOWN STRUCTURE
PROGRAM DIRECTOR
SCOPE OF DUTIES
Ensure the smoothness the flow of the journey.
Conduct a group discussion to plan the draft and

tentative of event
ASSISTANT PROGRAM
SCOPE OF DUTIES
DIRECTOR
Plan the tentative of the programme
Make a call towards the company.
SCOPE OF DUTIES
Complete the proposal approval and signature.
Help assistant to finsh the work that not complete
Write all the progress of activities are conducted.
SCOPE OF DUTIES
Prepare the sponsor from other company.
Make a document such as sponsorship form,
SECRETARY
Fatin Nur Deana Binti Mohammad

Zaidee
TREASURER & SPONSOR

Nur Syafini Afni Binti Mohd Yatim
registration form, certificate and so on.
Collect the money from sponsorship and participant
Follow-up the feedback from sponsorship
Find allocation for breakfast with a good condition
Arrange the lunch for referee.
SCOPE OF DUTIES
Prepare the IT system for the event
Rent chairs and tents.
Ensure the PA system during event do not have a
TECHNICAL

-Muhammad Shahezad Bin Hashim
problem
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SCOPE OF DUTIES
Promote the netball competition .
-Sharifah Nur Diana Binti Syed
Make a banner and poster for promotion.
Azimuddin
Promote at the social network such as
PUBLICITY
-Nur Fatin Binti Yaacob
ACTIVITY
- Muhammad Zuhairi Bin Mohd
facebook,instagram,whatsup.
Follow up the involvement of participant.
SCOPE OF DUTIES
Prepare the equipment that need during event such as
Zamzuri
ball,bib,net,pole,whistle,scoreboard,board and others.
-Norazliza Binti Zainal
Handle the registration of participant during event.
- Mohamad Haziq Fikri Bin Adnan
Handle the draw for each team by group
- Ummi Halimatussadiah Binti
Khamis
- Fatin Nur Deana Binti Mohammad
Zaidee
-Nur Syafini Afni Binti Mohd Yatim
-Sharifah Nur Diana Binti Syed
Group A - 6 team
Group B 5 team
Group C - 5 team
Group D 5 team
Handle the score goal for each game.
Take a photoshot during activity was conducted for

final report.
Azimuddin
-Nur Fatin Binti Yaacob
The presentation of prizes to the winners.
-Mohammed Ashraf Bin Damiri
Closing event officiated by Pn. Jimisiah Binti
-Muhammad Shahezad Bin Hashim
Jaafar(Dean Deputy),En. Sulastri Bin Zainal

Abidin(Advisor project management).
TABLE 1
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2.4 GANTT CHART
No
Week
Activities
Formation of group
Selection of project title
Identify objective, purpose
Formatting of organization
Approval of project tiltle by sir
Sulastri bin Zainal

7
Identify
the
detail
of
activities
place,
date,
program.
(Equipment,
time,
participant budget)
8
Preparing a proposal and sponsorship

latter
Approval of project proposal by

Sir Sulastri bin Zainal
10
First Presentation of program
11
Find the equipment program
12
Find a sponsorship and participant

program
13
Waiting
for
sponsorship
and
participant respond
14
Collecting a budget
15
Pre checking report
16
Group discussion
17
Preparing
the
program
venue
(Equipment, place, prize)

18
Program week
19
Documentation
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10
11 12
13

20
Final report
21
Final Presentation
TABLE 2
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2.5 RISK MANAGEMENT
No
1
Activities
Selection title
Risk Management
Difficult to select the
appropriate
because
Solution
A
leader
gives
title instructions to explain

all
team the idea of everyone.
members have their Leader

own ideas.
use
vote
rating to choose the

title. The
selection
of
title
according
to
consensus
of
all
members of the group

2
Documentation
Difficult to gather all
Create
discussion
the group members to group in WhatsApp to

prepare
proposal, facilitate all members
sponsorship letter and know

so on
the
progress
program
has
been
made. The division of

tasks is given to all
members. Set the date
to gather and discuss
the problems faced.
3
Marketing
Not
having
money
to
enough Apply a sponsorship

make from
advertisement.
Do not have time to
advertise. Difficult to
find a sponsorship and
participant
advertisement
shop.
Get
advertisement
sponsorship
and
T-
shirt program for all

team member.
Give a proposal letter
and registration form
for sponsorship and
participant
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in
early

week.
Give
advantages
to
sponsorship.
4
equipment
difficult
to
obtain ask
electric connection
5
Give information to participant
for
event
from
technician in MITEC
Difficult to inform the Create

program
help
discussion
to group in WhatsApp for
participant. Need to participant to know the
Program day
reply one by one went
program progress has
participant ask.
been made.
Not
enough
team get help from a few
members to do a work.
friends to help run the

program
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CHAPTER THREE
EXECUTING
3.1 FINAL DESIGN
Is this beginning of the project management will tell us a bit about how the group was formed and it
begins from the selection group name to join our team. We are from the group "A". Why our group
was given the title of group "A" is caused because the goal of our struggle where in all that we do as a
student is to obtain results which give us satisfaction. Not only is the A in any subject but in what
we do because we believe that with the onset of the letter A beginning to find what we needed as a
student. In addition, we want to keep our brains in your head where A is the beginning for us
successful in everything we do as a student and an established name that has been agreed by all the
members of our group. And from there is the beginning of the name of our group which was named
the group "A" of the subject "Project Management" JGB30503
In the Project Management JGB30503 we were given the choice of whether to choose for modeling or
event. At first we all agreed to choose to make the model. But when we do research to ensure that the
model is successful or not, there are some obstacles that we have faced so to not take high risks we
decided to remedy run event. Thats while our group change from do the model become an event.
Group "A" consisting of 10 members of the members have been jointly managing the event in which
the event is run on "Sport event management" that 'MITEC NETBALL CHAMPIONSHIP 2015
"(open) held in UNIKL Mitec for one day at 14 November 2015 and the event starts at 8.00 am until
6.00 pm at the Netball court. This event is subject under management according to project assignment
accomplished our task.
Before the start of the event, Group "A" proposes to create a sport event which is netball. This is
because the objective of our group is to improve the level of fitness and sportsmanship among
students and outsiders and the main thing is we want to promote University Kuala Lumpur Malaysian
Institute of Industrial Technology (MITEC) to the local community and indirectly Our university will
boast in the eyes of outsiders if the event that we run and we are also conducting a survey among
female students UNIKL Mitec event will we organize and some positive response we have received to
us. Finally, we intend to make netball competition open only a maximum of 10 teams. After
completing the paperwork and make a presentation about the paperwork we get a bit of advice we got
from project management lecturer Mr. Sulastri about the topics that we choose whether the game can
be continued or not and what should we accept that risk before, during and after the event Other than
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our lecturer Mr. Sulastri, we have also try to get some advice from Mr. Syukor about events related to
sports. Initially, we decided to limit to 10 teams but when the advice from Mr. Syukor( Top campus
lifestyle section), he stated that in addition to the 16 teams for matches involving sport can achieve
that goal. ". After confirmation about the topic we start to find the sponsor during our budget consists
of our publicity which is part bunting, posters and souvenirs for our sponsorship and our lecturer and
deputy of dean also provided food and drinks to the participate. We got the sponsorship from the
company that sponsored the printing of the posters, bunting and also foods for crowd and souvenirs.
We also did the promotion about our event 3 weeks before the date of the program through which
social media is Facebook account, instagram, twitter and others besides through face to face bunting
and posters from the first exit of Seri Alam, around the area of Unikl Mitec and inside our campus.
Before the event at 7:30 am we run banded together and began to divide the tasks according to their
work. For technical committee, for assembly work, they will provide all the equipment and make sure
all systems are in good condition such as sound systems, mixer, microphones, cordless, speaker and
also slide to a montage, or video. For the other group members have to manage part of the registration
as well as the top food and drink for the participants involved. And one assigned to take pictures of
the before, during, and after for the use of montages or video during an event that took place in the
run. Actually for the technical side we had a little trouble at first because we can only borrow portable
speaker of the UNIKL MITEC but before the event start, the portable speaker we must give back to IT
Department because have a lecturer want to used so to avoid anything that could pose a risk to our
event, we create a backup plan in where we tried to get the relevant sponsor of PA system and lastly
we get the one set of the PA
In addition, our group also did not think that the participants were more than what we expected.
Indirectly, it is a credit to our team to strengthen our financial terms where it covers all aspects.
Basically we have to limit the participants were 24 teams competing but there is a team in which the
Century Garden agreed to sponsor the food and drinks for all participants. So we decided to add one
more team makes all once be 25 teams. This is because we understand that the participant that
involved in this famous people. (Can be seen at the evidences).
The biggest factor obstacle for our event is because at 14 November 2015 was held another event
which is "CarrierFair" which is housed in the main hall UNIKL MITEC. So initially we made our
backup plan where we want to run this event in the main hall in the event of rain, and so on, but
because there are other events that took place the same day with the event MITEC Netball
Championships so we had to change the plan to the warehouse. So we go to the office of technician,
Mr Nizam and from there we try to ask them whether we can use or not the warehouse.But we cannot
use the warehouse because every warehouse is full. So the last step we take is to decide where in the
event of rain in drizzly conditions, we will continue the game and if we otherwise would have had to
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dismiss the possibility that we will continue until the evening. Alhamdullillah on the day of the event
the weather was very hot and our event can be terminated earlier than our initial expectations.
The event was end at 6.00pm and before end the program we give souvenirs to our lecturer and
deputy dean of that come and join for supporting our event. Not forgetting the winning team to
receive prizes and certificates of participation. For participation certificates we provide to all teams
who register understandable because we have groups coming from outside the district of Johor Bahru.
This is because although there are losers, but at least they did not go home empty handed. Based on
our event, we also got some feedback from the crowd about our event and almost of the crowd gave a
positive feedback which is they were satisfied about the program.
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3.2 MONITORING SYSTEM AND QUALITY CHECK
Quality Checklist
Project: MITEC NETBALL CHAMPIONSHIP 2015
Quality Item
Date: 14/11/2015
Verification
Yes
1. Does the project have an approved quality

management plan or the adoption?
No
N/A Comments
2. Has the quality management plan that has

been reviewed by all stakeholders and gain
consensus?
3. Are all stakeholders are related to the quality
management plan??
Each member of the team as a

whole to play their respective roles
and know what they need to do to

the event.
4. Does the plan in accordance with the quality

management throughout the entire project
plan?
5. Does the team have to do with the event?
6. Does every team member have their own

jobs and do it well?
7. Are there any problems involving division of
Every team member knows their
labor, whether before, during and after?
job well and accepts their part for

the event.
8. Does the venue for the event with a strategic

event that created?
9. Are promotion and publicity sufficient to

attract participants?
Bunting, posters and guides have
been done way around UNIKL

MITEC and also through social
networking media.
10. Are there any problems during the event
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Didnt enough the committee

when the event took place?
11. Are food and drinks for participants
provided enough for them?
12. Is the work on schedule and tentative?
TABLE 3
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Have the another team take more

than should they have
3.3 CHANGE MANAGEMENT
No.
Situation
1.
PA system is In the beginning, what we found is
Technical crew decided to ask the
inadequate
just a microphone and speaker
sponsor for the use of the PA system
portable, but at those times was in
for the use of our event and we can
the end to get it because there are
replace it with a one set of PA
lecturers who want to use it
system.
2.
Increase
number
participants
3.
Description
Action Taken
the The number has been restricted to
of just 16 but more than the initial registered to 25 groups and make it
plan
outside our range
The venue of Our initial plan was to make the So we replace the netball court as the
event
main hall UNIKL MITEC but main venue of the match and
conflict with another event
4.
We open again for the team to be
everything went smoothly
Committee not Only use the 10 team members
We take Committee volunteers to
enough
only for conduct the event but it is
help run the activities that goes
not enough
smoothly
TABLE 4
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CHAPTER 4
CLOSURE
4.1 PERFORMANCE MEASUREMENT (EVALUATION)
NO
ACTIVITIES
PIC
MARK FROM TEAM

MEMBERS
1.
2.
First Meeting
Proposal
Preparation
MARK
POINT
Haziq
Norazliza
Haziq
Deana
Proposal
3.
Presentation
4.
AVERAGE
Shahezad
Norazliz
Create Question
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Ummi
Diana
Fatin
Deana
Syafini
Ashraf
Zuhairi
Ezad

Survey
5.
6.
7.
8.
9.
Distribute
Question Survey
Documentation
Approval from
UniKL MITEC
Meeting with
(MAIJ)
Public Relation /
Marketing
Ummi
Syafini
Haziq
Norazliz
a
Diana
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10.
Sponsor
Fatin
11.
Design Banner
Fatin
12.
13.
Distribute
Banner
Advertisement
Diana
Fatin
Photographer
14.
15.
Performance
Food And
Beverage
Zuhairi
Ashraf
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16.
Finance
17.
Register Crowd
18.
19.
Register
Counter
Runner During
Event
20.
Analysis Result
21.
Prepare Draft Of
Syafini
Fatin
Diana
Ashraf
Norazliz
a
Ummi
Report
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22.
Prepare Final
Report
1 VERY LOW
Syafini
2 LOW
3 MIDDLE 4 HIGH
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5 VERY HIGH

4.2 LESSON LEARNED
MITEC Netball Championship is fully conducts by student of project management. The team that
been conducted for this event is 10 persons in a team. Each of the team members is givens a
responsibility to make the event success. From this event, what lesson we can get is to success one big
event we need to build a great and strong team member. Teamwork is very important to organize an
event. If the team does not have teamwork, the event cannot organize well.
Helping each other is a main thing that each team should do. It is a biggest point to make the event
went well. For example, although each of the team members is given their responsibility but not all of
them can do it well. Helping from other is completing each of the responsible to make it done. Even
though it is not our work as a team, we should help others that cannot complete their task. It is the real
teamwork.
Another lesson that we get is we have to make a plan on what to do first and what to do after that.
Planning is main role to organize an event. We should plan on how to advertise the event, how to
handle crowd, how to get the sponsorship, what should we do when facing the problems and much
more related to the event. The event cannot easily run without any preparation. Whether, budget, stuff,
court, emergency kid and much more need to be taken into account for the absolute event runs
smoothly.
To organize an event we cannot put 100 % of hope that we can get a sponsor from others. We should
have our own money to run an event. We should do a budget and finance. Financial to organize event
should strong.
For every plan we made we have to do a backup plan in case of original plan cannot be do. For every
organization the organizer should prepared a backup plan such as what if the event cannot do at that
lace where should we do. What action should we take if the crowd are not achieved the target.
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4.3 FUTURE RECOMMENDATION
Venue:
The venue should be play in indoor incase if the day is raining and play at night.
Promotion:
Promote the project in and out from Johor.
Promote the project to all the institute and school at Malaysia.
Promote the project in netball club in Malaysia.
Organization for registration:

For registration, we can open up a page so the participant can submit the registration on the page
without need to email to selected people. By this, all the organizer can keep update with current
number of team that have register.
The total number of team that participates can be increase because the numbers of team
interested are higher.
Sponsorship:
We can maximize the number of submission of the sponsorship letter so that the organizer of the
project can run without using any money that they get to pay the expenses.
Maybe can ask sponsorship out from Johor.
Only use the sponsorship to pay the expenses.
Economy:
Cut any unnecessarily thing and used anything that can be used as used any source that can be
get.
If there are unexpected profit are gain, the profit can be split to different charity fund.
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4.4 CONCLUSION
Financial operation
We have learned on how to manage and handling a project expenses. We had cut off all the
expenses that we can cut as the netball ball, vessel, net, banner and others because we get a
sponsorship from UniKL MITEC and other company that willing to support n sponsor our
project.
This project helps us to know what is the money flow whether in or out the spending how
manage it.
Networking relationship
We have learn on how to get network to get a sponsorship, deal with the referee, and other
organization to make sure our project becomes smooth without any problem. As a result, we have
collaborated with UniKL MITEC and get to use their facilities as outdoor court, ball, net and
others.
Management system:
We have learned on how to handle the project and come with backup plan in every single process
and how to organize people to do job with their specialty. We also learn on how to work with
others people, have teamwork spirit and respect others to avoid any conflicts occur. If something
happen, they come out to voice up and solve the problem together.
Experience:
We have learn and get the experience on how to manage a event that related to sport especially in
netball games even though all of us doesn't have any experience on netball games and success to
handling it with 25 teams participation.
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32

4.5 REFERENCE
1. Competitions.
(n.d.).
Retrieved
October
18,
2015,
from
http://www.englandnetball.co.uk/competitions
2. (n.d.).
Retrieved
October
18,
2015,
from
http://morcombetravel.com/wp-
content/uploads/2014/10/Malaysia_Friendly_Games.pdf
3. (n.d.).
Retrieved
November
25,
2015,
from
http://www.prosci.com/change-
management/definition/.
4. Lexicon. (n.d.). Retrieved November 28, 2015, from http://lexicon.ft.com/Term?term=riskmanagement
5. Project Management in Practice: Practical Planning and Delivery of Projects, wit. (n.d.).
Retrieved November 25, 2015, from http://www.successful-project-management.com/
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33

CHAPTER 5
TEAMWORK
The concept of teamwork is extremely important to the success of any team including our team. All
people talk about working as one unit, as a unified team. Teamwork and unselfishness create the
backbone of a great team, without them a team cannot realistically compete. We can have a group of
superstars, but if we do not work well as one unit, chances that we are going to be as successful as we
would think is cant to be a real. The team working as one cohesive unit is going to be the key in their
success.
Here are some things that we take into consideration in our team:
1. Does our team have agreed-upon goals we created as a team?
2. Do the teammates openly encourage and support one another?
3. Do we have open communication with one another, as well as the good organization?
4. Does each player know what their role in this team?
5. Is there mutual respect among the teammate?
6. Do the teammates use statements such as "we" when referring to the team, or is it more of an
"every man for himself" mentality?
7. Have we created a positive team image for our team?
8. Are the individual contributions of each teammate recognised (regardless of whether he/she is a
starter or not a starter)?
9. Do our team as a whole committed to improving performance?
10. Does each member consider themselves as a "team player?"
To succeed at the task in hand everyone involved needs to combine our efforts. If we does our job well,
then it increases what our team can accomplish. This teamwork has to be recognised by everyone and
know that great things can happen if individuals master the fundamentals and work together as one unit.
Everyone has their own unique role, but each person's individual role must be recognised and appreciated.
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34

Teamwork is something that must be a high priority and given constant attention. Every teammate needs
to understand how important it is for them to work smoothly together if we want to be successful. Each
player must be dedicated to the whole team and be willing to act unselfishly. When challenges arise (as
we always do), the team needs to have the resources, accountability and commitment to deal between us
in a constructive and positive manner. A sense of teamwork will play an integral part in the project.
CHAPTER 6
APPENDIX
With the love for sports we would like to share our journey from the beginning planning to the event day
this are several photo that we catches before ,during and after our netball event. With the help from all
group members the event are succeed and runs smoothly.
6.1 Technical Setup
6.2 Event Day
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35

6.3 Prize Giving Ceramony For Winner ,Runner Up And Third Place
6.4 THE ORGANIZER FOR MITEC NETBALL CHAMPIONSHIP 2015
Page
36
6.5 THE SPONSORSHIP FOR MITEC NETBALL CHAMPIONSHIP 2015
Page
37
6.6 RULES AND REGULATION FOR MITEC NETBALL GAME
Page
38
Page
39
Page
40
Page
41

6.7 The Sponsorship Letters
Our Reference : ( ) MITEC/SD/PM/ 002
Date
: 1 October 2015
Ms. Soo Mey Chan,

Nestle Product Sdn. Bhn.
17 Jalan Petaling,
No. 282, Mukim 18, Kubang Ulu,
Larkin Industrial area,
80350 Johor Bahru,Johor.
Ybhg. Tan Sri/Dato/Sir/Madam,
SPONSORSHIP FOR THE MITEC Netball Championship 2015
Please be informed, students of the subject Project Management Universiti Kuala Lumpur, Malaysian
Institute of Industrial Technology will organize a project to meet demands of the subject Program
Manangement under the supervisory of Sir Sulastri bin Zainal Abidin, lecturer of UniKL MITEC (0127881766). This program is for open Netball competition known as MITEC Netbll Championship 2015.
The program detail as per below:
Program
: MITEC Netball Championship 2015
Date
: 14 November 2015
Time
: 7.00 am- 6.00 pm
Venue
: Universiti Kuala Lumpur

Malaysian of Industrial Technology (UniKL MITEC)
Participant
2.
: Students,IPTA,IPTS,Zone Pasir Gudang Netballers.
We are writing you concerning a sponsorship opportunity for the above program. We know that
your organization has as its mission a desire to give back to the community, and we greatly appreciate
your support in this program. The donation can be in monetary or any other that suitable for the open
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42

netball competition. For the sponsorship surplus will be donated to charitable organizations. Enclosed the
proposal approved by the management for your reference.
3.
If your organization would like to participate in this event as a sponsor, please contact our
representatives:i)
Mr Haziq Fikri bin Adnan

019-7129245
Program Management MITEC Netball Championship 2015
4.
All the contributions may in all form and address to the account of:
TABUNG KEBAJIKAN SISWA UniKL MITEC
01087010045677 (BANK ISLAM)
(Mr. Muhamad Izzat Izzaruddin Bin Mohd Ramli)
5.
Every kind of sponsorship is appreciated.
Thank You
BERSATU MEREALISASIKAN IMPIAN
Yours sincerely,
..............................................
Prof. Dato Dr. Mohd Mansor Bin Salleh
Dean
Universiti Kuala Lumpur
Malaysian Institute of Industrial Technology
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43

6.8 Minutes Meeting for MITEC Netball Championship 2015
MINUTES OF MEETING
TIME UTILIZATION
Date: 9 September 2015
Time: 8.00 p.m
Place: Seminar Room 2
Attendees:
Bil.
Names
Position
Nur Syafiniafni Binti Mohd Yatim
Treasurer
Fatin Binti Yaacob
Promotion
Promotion
Activity
Activity
Activity
Technical
10
Technical
Bil.
Issues
1.
Minutes of Last Meeting
Project Manager
Assistant manager
Responsible
All Parties
Selection of event idea by each
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44
Action / Status
The minutes were viewed and
verified accordingly.

members
2.
Project Quality Review
All parties
any support from the
Observe the prospect of the event
participation.
itself.
3.
Review either the event gets
Develop Quality Plan
All Parties
Give review what best for

improving quality.
The project was reviewed for

estimating quality value.
The plan then reviewed
Setting the standards, acceptance

criteria.
4.
Team commitment
All Parties
Event can be proceed with

measure all consequences.
Positive feedback by members
Prepared by:
Checked & Verified by:
..
..
(Minutes Provider)
(Project Manager)
MINUTES OF MEETING
TIME UTILIZATION
Date: 16 September 2015
Page
45

Time: 8.00 p.m
Attendees:
Bil.
Names
Position
Project Manager
Treasurer
Fatin Binti Yaacob
Promotion
Promotion
Activity
Activity
Activity
Technical
10
Technical
Assistant manager
Page
46

Bil.
Issues
Responsible
Action / Status
1.
All Parties

Reviews the previous meeting for

refreshment.
2.
All parties
The progress were reviewed and

discussed.
There are no problems on the

problem the event.
Discuss among team members
All preparation within the scope is in

order.
to know progress others

department.
Prepared by:
..
..
(Minutes Provider)
(Project Manager)
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47

MINUTES OF MEETING
TIME UTILIZATION
Date: 28 October 2015
Time: 8.00 p.m
Attendees:
Bil.
Names
Position
Project Manager
Treasurer
Fatin Binti Yaacob
Promotion
Promotion
Activity
Activity
Activity
Technical
10
Technical
Assistant manager
Page
48

Bil.
Issues
Responsible
Action / Status
1.
All Parties


refreshment.
2.
All parties
any issue arise within crew

members for improvement

discussed.
There is quite positive review

from public response.
Team commitment
All Parties
Sponsorship and promotion

department required help and
Asked for help to advertising.
team members give a hand to
Make sure the project progress going

smoothly.
smoothie the work progress.

All team members are required
to help other members that
have critical tasks.
Prepared by:
..
..
(Minutes Provider)
(Project Manager)
MINUTES OF MEETING
Page
49

TIME UTILIZATION
Date: 11 November 2015
Time: 8.00 p.m
Attendees:
Bil.
Names
Position
Project Manager
Treasurer
Fatin Binti Yaacob
Promotion
Promotion
Activity
Activity
Activity
Technical
10
Technical
Assistant manager
Page
50

Bil.
Issues
1.
Responsible
All Parties
Action / Status

refreshment.
2.
All parties
Preparation for the event are

observe and revise.

discussed.
Discuss with crew if any

problem occur for counter the
Preparations for the event.
problem as soon as possible.

All team members prepare for
the event day. Setup all
equipment that should be
done .last touchup before event
.revise any weakness before
event
Prepared by:
..
..
(Minutes Provider)
(Project Manager)
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51
Page
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UNIVERSITI KUALA LUMPUR

Malaysian Institute of Industrial Technology (UniKL MITEC)

SEPTEMBER SEMESTER 2015

MR. SULASTRI BIN ZAINAL ABIDIN

6th DECEMBER 2015

Project Management MITEC Netball Championship 2015

Project Management MITEC Netball Championship 2015

Project Management MITEC Netball Championship 2015

Project Management MITEC Netball Championship 2015

1.2 PROBLEM BACKGROUND

The selection of sport for the event

Project Management MITEC Netball Championship 2015

Project Management MITEC Netball Championship 2015

To improve the fitness level and spirit of sportsmanship in sport

Project Management MITEC Netball Championship 2015

Project Management MITEC Netball Championship 2015

Project Management MITEC Netball Championship 2015

ASSISTANT PROGRAM DIRECTOR

TREASURER & SPONSOR

Figure 2: Chart Organizational

Sharifah Nur Diana Binti Syed

PICTURE AND POSITION

Nur Fatin Binti Yaacob

Project Management MITEC Netball Championship 2015

TREASURER & SPONSOR

2.2 ISSUE REGISTER LOG

Muhammad Shahezad Bin Hashim

unikl mitec field(outdoor)

and backup vent to paticipant .

Project Management MITEC Netball Championship 2015

Project Management MITEC Netball Championship 2015

Conduct a group discussion to plan the draft and

Plan the tentative of the programme

Make a call towards the company.

Help assistant to finsh the work that not complete

Write all the progress of activities are conducted.

Make a document such as sponsorship form,

Fatin Nur Deana Binti Mohammad

TREASURER & SPONSOR

registration form, certificate and so on.

Collect the money from sponsorship and participant

Follow-up the feedback from sponsorship

Find allocation for breakfast with a good condition

Arrange the lunch for referee.

Rent chairs and tents.

Ensure the PA system during event do not have a

Mohammed Ashraf Bin Damiri

Project Management MITEC Netball Championship 2015

-Sharifah Nur Diana Binti Syed

Make a banner and poster for promotion.

Promote at the social network such as

-Nur Fatin Binti Yaacob

Follow up the involvement of participant.

ball,bib,net,pole,whistle,scoreboard,board and others.

-Norazliza Binti Zainal

Handle the registration of participant during event.

- Mohamad Haziq Fikri Bin Adnan

Handle the draw for each team by group

- Ummi Halimatussadiah Binti

Handle the score goal for each game.

Take a photoshot during activity was conducted for

The presentation of prizes to the winners.

-Mohammed Ashraf Bin Damiri