Chapter 1

Introduction
1.1

Background
Please throw light on the background of this handbook right to Information Act and its key
objectives.

1.2

Objective/purpose of this information handbook

Describe the provisions of Section 4 (1) (b) of the Act regarding mandatory suo motu disclosure of
certain information by every public authority and how this guide is aimed at such disclosure ad
creating standardized information for easy access and understanding by the public.

1.3

Who are the intended users of the handbook?

Citizens, civil society organizations, public representatives, officers and employees of public
authorities including Public Information officers and Assistant Public Information Officers and
Appellate Officers, Central and State information Commissions etc.

1.4

Definitions of key terms

Please provide definitions of keys terms used in this handbook.

1.5

Organization of information.
Describe how information is organized in this handbook and what is contained in different chapters.

1.6

Getting additional information.

Describe the sources, procedures and fees structure for getting information not available in this
handbook.

1.7

Names & addresses of key contact points

Give the names of key contact persons in case somebody wants to get more information on topics
covered in the handbook as well as other information also.
Chapter 2
Organization, functions and Duties
{Section 4 (1) (b) (i)}

Address

Sl.
No.

Particulars of the organization, functions and duties:OrganizationName of the

2.1

Tahsildar Office, Dharmasagar

Government of A.P.Revenue Department,

Functions

Mandal supervision over

functioning of Mandal
Revenue Inspectors,
Village Revenue Officers
and office staff in the
Mandal.

Duties

1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.

Maintenance of Revenue Records and

collection of Water Tax / Road cess
Monitoring Public Distribution system
Conduct of Elections to WUA
Protection of Government lands
Maintenance of Law & Order situation
Assignment of Government lands
Allotment of House sites
Issue of Caste, Income, Nativity and Various
other certificates
Acquisition of lands as and when powers
delegated by the Collector / Government
Monitoring of population census, World
agriculture census, live stock census
Monitoring and sanction of assistance under
Natural calamities
Implementation of welfare schemes, Housing
and possession
Settlement of Govt. land disputes
Supervision of water regulation
Miscellaneous recoveries.

Chapter 3
Powers and Duties of Officers and Employees
{Section 4 (1) (b) (ii)}
3.1
Sl.
No.
1

Please provide details of the powers and duties of officers and employees of the authority by
designation as follows:
Name of the
Designation
Duties allotted
Powers
Officer/Employee
Sri .B.Mahendar Reddy
Statutory:
1. Magisterial enquiries.
Tahsildar
2. Promulgation of Section u/s
1)To pass
144 Cr.P.C.
orders on the
3. Exercise of powers vested
appeals filed
u/s 108 to 110 of
against the
Cr.P.C. and
orders of
4. Conduct of Inquest over the MRIs under
Married women who committed Revenue Laws.
suicide before 7 years from
2) Exercise
the date of marriage as a
powers as
Executive Magistrate.
2ND Class
Executive
5. Appeals against the orders
Magistrate.
of Revenue
Inspectors Prescribed under
Revenue Laws.
6. Issue of Births & Deaths
certificates on the basis of
the Register maintained by
Panchyat secretaries.
7. Issue of Assignment
Proceedings in respect of
Government lands in favour of
the beneficiaries list approved
by the assignment committee.
8. Inspections/ enquiries
involving public interest.
Administrative:

Financial:

Others:

1.Supervision on all
Revenue functionaries
administered/
attended by the RIs &
Panchayat Secretaries.
2.Supervision over Public
Distribution System
3. Inspections/ enquiries
involving public interest as
entrusted by the Collector and
Revenue Divisional Officer.
4. Supervision/ Inspections
over the Hostels and Fair
Price Shops and submission of
inspection reports to the
competent authorities in
specified formats.
5. Appointment of Village
Servants.
6. Sanction and distribution
cash relief to the victims
whose houses damaged due to
heavy rains and fire accidents.
--

1)Public
Information
officer.
2) Submission
of proposals to
the RDO for
sanction of
widow pensions
and for
sanction of
NFBS
3) Appointing
authority of
Village
Servants.

1) Drawal of
Cash relief
under TR 27

Sri. Y.Narsimha Murthy,

Dy. Tahsildar.

Statutory:
Administrative:

Financial:

Other:

J.Sunitha, Senior Assistant

Sri. R.Kiran Kumar, M.R.I.

Smt. V.Shailaja, A.R.I.

Vacant,

Junior Assistant,

Vacant, Typist

Smt. Andalu, Asst.

Statistical Officer

Statutory:
Administrative:
Financial
Others:

Statutory:
Administrative:

Financial
Other:
Statutory:
Administrative:

Financial
Other:
Statutory:
Administrative:
Financial
Other:
Financial
Statutory:
Administrative:
Financial
Other:

Statutory:
Administrative:
Financial
Other:

Sri G. Veera Swamy,

Attender

Nil
1) Supervision over the office
administration.
2) Issue of certified copies.
Drawl of pay and allowances of
staff for disbursement and
maintenance of Cash Book
Maintenance of Files relating
to Public Servants and Village
Servants, Land Acquisition,
Court Cases, Elections,
Electoral Rolls
---Maintenance of files relating
to PDS, Mid-Day Meals/ Land
alienation /INAM,
Endowment/ Wakf, Evacuee
properties / IAY / Irrigation /
Jamabandi DCB, Suicide
Deaths, ROR, Grievance
Cell/CM Cell, CMRF,
Apathbandhu, Cinemas
Field Inspections
Supervision over Village
Revenue Officers

Local Enquiries
Field Inspections
Supervision over Village
Revenue Officers

Local Enquiries
All Certificates, Inward &
Outward Record.
-------Maintenance of Computer and
fair copies, NFBS, Mines &
Minerals
--

Nil
Asst. Public
Information
Officer.
Drawing and
Disbursing
officer.

-----

Propose
disciplinary
action against
VRO & VS

Propose
disciplinary
action against
VRO & VS

----------

-----

Statutory:

--Maintenance of files relating

to Statistics, Seasonal
conditions and other
developmental activities
introduced from time to time,
Preserve of Birth & Death
files/ Registers, Census and
other surveys if any, recording
of Daily Rain Fall.
--

Administrative:
Financial

---

---

--

Other:
10

Sri U.Uppalaiah, Attender

11

Sri M Veera Ragavalu,

Watchman

Statutory:
Administrative:
Financial
Other:
Statutory:

12

Sri Ch. Sammaiah,

Administrative:
Financial
Other:
Statutory:
Administrative:
Financial
Other:

13

Village Revenue Officers

Statutory:

Administrative:
Financial
Other:

Deputated at Collectors
Office, Wgl.
---Assist in Office functions
--

--

--Watch Office
---Assist in Office and Surveyor
on field
Conduct field inspections,
preparation of Revenue
Records, collection of Water
Tax, Road Tax, Maintenance of
Birth & Deaths & various other
functions
Supervision over Village
Servants
-Assist in Office and Surveyor
on field

--------

------

Issue of
Current year
Pahani extract,
Residence,
Birth & Death
Certificates
----

Chapter 4
Procedure Followed in Decision making process
{Section 4 (1) (b) (iii)}
4.1

Describe the procedure followed in decision-making by the public authority.

Activity
1
Goal-setting & Planning
Budgeting
Formulation of programmes,
schemes and projects
Recruitment/hiring of
personnel
Release of funds
Implementation/delivery of
service/utilization of funds
Monitoring & evaluation
Gathering feedback from
public
Undertaking improvements
4.2.

Description

Decision/making process
3

Designation of
final decisionmaking
authority
4

2
Annual Accounts of
Water Tax/Road
Cess/NALA
----

---

---

--

--

--

--

--

--

--

--

--

--

Nazim-eJamabandi

Field Inspections

---

Prepare Flow charts to show channels of supervision and accountability. You may also provide
additional flow charts to indicate how each function is discharged or service is delivered by the
authority from the stage of planning/application for getting service to reaching the target
group/delivering the service to the beneficiary.

You may provide flow charts as to how each function is discharged or service is delivered by the
authority from the stage of planning/application for getting service to reaching the target
group/delivering the service to the beneficiary.
4.2

Describe the mechanisms in place regarding participation of the public in decision-making in respect
of the functions discharged/services delivered to citizens.

It is proposed to exhibit flow charts (Citizen Charter) of each public related items showing
the procedure for getting services from the Public Servants on the following items:i)
ii)
iii)
iv)
v)
vi)

Registration of Births & Deaths in time-barred claims.

Caste certificates to certain SCs /ST, BC communities authorized to Tahsildar
Inquires on public Grievances on Revenue related matters.
Proposals for Inclusion, deletion and Modifications in the Electoral Rolls
Renewal of Retail Kerosene licenses issued under petroleum Act.
Issue of Certified copies etc.

Apart from the above items, other public related grievances flow charts are
to be exhibited showing the time limit for delivery of services and procedure to be
followed in getting of such services from the office.
Initiating the RIs in selection of beneficiaries by conducting GramaSabhas at Village level,
inviting suggestions from the Public.
vii)
Chapter 5
Norms set for the Discharge of Functions
{Section 4 (1) (b) (iv)}
5.1

Please provide the details of the norms/standards set by the public authority for the discharge of
its functions/delivery of services.
Reference
document
Norms/standards of
prescribing the
Sl.No.
Function/service
Time frame
performance set
norms (Citizens
charter, Service
Charter etc)
1
Caste Certificates
Local Enquriy
15 days
GO Ms No.508
2
Income Certificate
,,
7 days
3
Birth & Death Certificates
As per registration
3 days
4
Pahani Extract (old)
As per record
3 days
5
Mutation
Local Enquiry
3 days
6
Small/Marginal Farmer
As per record
7 days
Certificate
7
Sub Division/Survey
Spot Measurement
7 days
8
Issue of duplicate Ration card
As per Key Register
7 days
9
Land Possession Certificate
Spot Possession
7 days
10
Ration Card transfer to
Local Enquiry
7 days
another shop
Chapter 6
Rules, Regulations, Instructions, Manual and Records, for
Discharging Functions
{Section 4 (1) (b) (v) (vi)}
6.1
Please provide list and gist of rules, regulations, instructions, manuals and records, held by public
authority or under its control or used by its employees for discharging functions in the following
format.
Sl.No.
Description
Gist of contents
Price of the
publication if priced
Rules & Regulations
1
A.P Land Revenue Act
Imposition of taxes and transfer or
rights
2
A.P. land Encroachment Act
Eviction of encroachments
3
A.P. Inam Abolition Act
Sanction of occupancy rights
4
5

Boards Standing orders

A.P. WALTA Act

6
7
8
9
10

APNALA Act
APRR Act
Andhra Pradesh Tenancy & Agrl.
Holdings Act
A P COAH Act
A.P Irrigation Act.

11

A.P Record of Rights Act

Functioning of administration
Regulation on excavation of wells,
illicit cutting of forest growth
Imposition of tax
Recovery of outstanding dues
Regularisation of tenancy rights
Assessment of land holdings
Maintenance of sources &
regulation of water supply
Updation of rights

12
P.C.R Act
13
A.P. Cinematography Act
Instructions
1
2
Manuals
1
Land Acquisition Manual
Records
1
Publications
1
--

Enforce Civil rights

Regulation of cinemas

--

--

Chapter 7
Categories of Documents held by the Public Authority
under its Control
{Section 4 (1) (b) v (i)}
7.1

Provide information about the official documents held by the public authority or under its control.
Designation and address of
the custodian (held
Sl.No.
Category of document
Title of the document
by/under the control of
whom)
1
Revenue records
Village account & ROR Records
Record Keeper
2
Village Maps
Details of Sy. Nos.
Record Keeper
3
Electoral Rolls
Details of Voters
Senior Assistant
4
Citizens particulars
MPHS data
Jr. Asst
5
Civil supplies records
1. Key Registers
Sr. Asst.
2. Register of Kerosene
Retail Dealers Licenses
Chapter 8
Arrangement for Consultation with, or Representation by,
the Members of the Public in relation to the Formulation
of Policy or Implementation thereof
{Section 4 (1) (b) viii}
8.1

Describe arrangements by the public authority to seek consultation/participation of public or its

representatives for formulation and implementation of policies.
Arrangements for
Arrangements for consultation
consultation with or
with or representation of
Sl.No.
Function/service
representation of public in
public in relations with policy
relations with policy
implementation
formulation
NIL
Chapter 9
Boards, Councils, Committees and other Bodies
Constituted as part of Public Authority
{Section 4 (1) (b) v (iii)}
9.1
Please provide information on boards, councils, committees and other bodies related to the public
authority in the following format.
Whether its Meetings
Name of Board,
open to Public/Minutes
Council, Committee,
Composition
Powers & Functions
of its Meetings
etc.
accessible for Public
Mandal Assignment
MLA/R.D.O/MPP/
As Member, appraise the
No
Review Committee
Tahsildar/ nominated
proposals and objection
Members
approval
Food advisory
R.D.O/MPP/Chairman/
As convener appraise the
No
Committee
Tahsildar nominated
situation
members
A.P WALTA
Tahsildar, AE IB, AE
Asw Chairman implement the No
RWS, FRO, Local
Act and regulate excavation
Sarpanch, Two MPTCs
of wells
PCR Act
Tahsildar, SI of Police
As Chairman conduct
No
enquiries into the cases
Hostel Welfare
MLA, R.D.O, HWO,
As Member assist in the
committee
Tahsildar
selection of children for
admissions
Child labour
Tahsildar, M.E.O, SI of
As Chairman conduct raids & No

eradication
Police
detect cases
Bonded labour
Tahsildar, SI of Police
As Chairman conduct raids & No.
eradication
detect cases
9.2
If minutes of meetings are accessible to the public, describe the procedure as to how to access the
minutes: contact point, hours of access, fee structure/cost of access and officer to be contacted.
Minutes of Meetings accessible for Public from the respective
Mandal Revenue Officers.
Chapter 10
Directory of Officers and Employees
{Section 4 (1) (b) (ix)}
10 .1

Please provide information on officers and employees working n different units or

offices at different levels and their contact addresses in the following format (including officers in
charge of grievances redressal, vigilance, audit, etc)

Sl.No.

Name of
office/Administrative unit

Name, Designation &

Address of
Officer/Employee

Tahsildar, Office,
Dharmasagar.
-do-

Telephone & Fax

Office Tel:
Residence Tel:
Fax:

Email

-do-

B.Mahender Reddy,
Tahsildar,
Y.Narsimha Murthy,
Dy. Tahsildar,
J.Sunitha, S.A

-do-

R.Kiran Kumar, M.R.I

2582332 (O)

-do-

V.Shailaja, A.R.I

2582332 (O)

-Nil-

6
7

-do -do-

Jr. Asst
Andalu, ASO

2582332 (0)
2582332 (O)

-Nil-Nil-

-do-

2582332 (O)

-Nil-

-do-

10

-do-

11

-do-

12

-do-

V.Sadanandam, Mandal
Surveyor
Typist
Vacant
G. Veeraswamy,
Attender
U.Uppalaiah ,
Attender
Ch.Sammaiah,Chainma
n
M.Veera Raghavulu,
Watchman

13

-do-

2582332 (o)
2582332 (o)
2582332 (O)

2582332 (O)
2582332 (O)
2582332 (O
2582332 (O)
2582332 (O)

-Nil-Nil-Nil-Nil-

-Nil-Nil-Nil-NilNil

Chapter 11
Monthly Remuneration received by Officers and
Employees, including the System of Compensation as
Provided in Regulations
{Section 4 (1) (b) (x)}
11.1
Provide information on remuneration and compensation structure for officers and employees in the
following format:
System of
Monthly remuneration
compensation to
Sl.No.
Designation
including its
determine
composition
Remuneration as given
in regulation
1
Tahsildar
47374
2
Dy. Tahsildar
33306
3
Senior Assistant
17221
4
MRI
17221
5
ARI
15382
6
Surveyor
23513
7
Junior Assistant
0
8
Typist
0
9
Attender
21523
10
Attender
9230

11
12

Chainmen
Watchman

9230
9502

Chapter 12
Budget Allocated to Each Agency including Plans etc.
{Section 4 (1) (b) (xi)}
12.1

Provide information about the details of the plans, programme and schemes undertaken by the
public authority for each agency.
Report on
Plan/Programme/Sch
disbursements made
eme/Project/Activit
Proposed
or where such details
Agency
Expected Outcomes
y/Purpose for which
expenditure
are available (website,
budget is allocated
report, notice board
etc.)

NIL

12.2

Provide information on the budget, allocated for different activities under different
programmes/schemes/projects etc. in the given format.

Agency

DEO
RDO,Wgl.

Programme/Scheme/Pr
oject/Activity Purpose
for which budget is
allocated
MDM Programme
NFBS Scheme

Amount release:
last year

Amount spent
last year

-20,000

-20,000

Budget
allocated
current year

20,000-

Budget
released
current
year
20,000-

Chapter 13
Manner of Execution of Subsidy Programmes
(Section 4 (1) (b) (xii)}
13.1

Describe the activities/programmes/schemes being implemented by the public authority for which
subsidy is prvided
13.2
Provide information on the nature of subsidy, eligibility criteria for accessing subsidy and
designation of officer competent to grant subsidy under various programmes/schemes.
Name of programme/
Nature/scale of subsidy
Eligibility criteria for
Designation of officer to
activity
grant of subsidy
grant subsidy

13.3

Describe the manner of execution of the subsidy programmes

Name of
programme/activity

Application procedure

Sanction procedure

Disbursement procedure

Chapter 14
Particulars of Recipients of concessions, Permits or
Authorization Granted by the Public authority
{Section 4 (1) (b) (xiii)}
14.1

Provide the names and addresses of recipients of benefits under each programme/scheme
separately in the following format:

Institutional Beneficiaries
Name of programme/scheme:
Sl.No.
Name & address of recipient
institutions

Nature/quantum of
benefit granted

Date of grant

Name & Designation

of granting
authority

NIL

Name of programme/scheme:
Sl.No.
Name & address of recipient
institutions

Nature/quantum of
benefit granted
NIL

Date of
grant

Name & Designation of

granting authority

Nature/quantum of
benefit granted
NIL

Date of grant

Name & Designation

of granting authority

Nature/quantum of
benefit granted
NIL

Date of grant

Name & Designation

of granting authority

Individual Beneficiaries
Sl.No.

Name & Address of recipient

beneficiaries

Name of programme/scheme:
Sl.No.
Name & address of recipient
institutions

Chapter 15
Information Available in Electronic Form
{Section 4 (1)(b) x(iv)}
15.1

Please provide the details of information related to the various schemes of the department which
are available in electronic formats.
(Floppy, CD, VCD, Web Site, Internet
etc.)

Electronic format

Computer
- do - do -

15.2

Description (site
address/location where
available etc.)
Tahsildar, Dharmasagar
- do - do -

Contents or title

Land Records
MPHS Data
FPS Key Registers of
Ration Cards

Designation and address of

the custodian of information
(held by whom?)
Sr. Asst. B Section
Sr. Asst. B Section
Sr. Asst. B Section

Describe particulars of facilities available to citizens for obtaining information including the
working hours of a library or information center or reading room maintained for public use where
information relating to the department or records/documents are made available to the public:

Chapter 16
Particulars of Facilities available to Citizens for Obtaining Information
{Section 4 (1) (b) xv}
16.1

Describe the particulars of information dissemination mechanisms in place/facilities available to the

public for accessing of information:

Facility

Description (Location of
Facility/Name etc.)

Details of Information made

available

Notice Board

Notice Board O/o Tahsildar,

Dharmasagar

All kinds of Public related

matters.

News Paper Reports

--

--

Public Announcements

--

--

Information Counter

--

--

Publications

--

--

Office Library

Record Room

All closed files and Manuals and

Acts Books.

O/o Tahsildar, Dharmasagar

Telephone No. 2582332(O)

Websites
Other facilities (Name)

Chapter 17
Names, Designations and other Particulars of Public Information Officers
{Section 4 (1) (b) xvi)
17.1

Pleas provide contact information about the Public Information Officers and Assistant Public
Information Officers designated for various offices/administrative units and Appellate
Authority/Officer(s) for the public authority in the following format.

Public Information Officer(s)

Sl.No.

Name of
office/administrative unit

Name & designation of

PIO

Tahsildar, Dharmasagar

B.Mahender Reddy

Office Tel:
Residence Tel:
Fax:
2582332 (O)
9704678032

Email

Office Tel:
Residence Tel:
Fax:
2582332 (O)
939114195

Email

--

Assistant Public Information Officer(s)

Sl. No.

Name of
office/administrative unit

Name & designation of

APIO

Dy. Tdahsildar, Dharmasagar

Y.Narsimha Murthy

--

Appellate Authority
Sl.No.

Name Designation &

Address of Appellate
Officer

R.D.O, Warangal

Jurisdiction of Appellate
Officer
(offices/administrative units
of the authority)
Sri B.Srinivas

Office Tel:
Residence Tel:
Fax:
2577715 (O)
2577389 (R)

Email

Chapter 18
Other Useful Information
(Section 4(1)(b) xvii)
18.1

Please give below any other information or details of publications which are of relevance or of use
to the Citizens.
Nil

18.2

You may mention here information of your department which is excluded under section 8 (1) of the
Act and/or under Rules of the State Government as guidance to the public seeking information from
your department.
Nil

Place:
Date:

(Note):

Dharmasagar

Name and Designation

of the Officer
Department. Revenue

Information provided in these chapters should be updated from time to time

and revised date should be mentioned.