stylecard/

SAMPLE LETTERS

Block Letter Style with Open Punctuation

Begin 2 from top or 1/2 below letterhead

Dateline

July 24, 2008

Tap Enter 2 times

Letter address

Mr. Bert A. Pittman

1938 South Welch Avenue
Northwood, NE 65432-1938

Salutation

Dear Mr. Pittman

Begins all lines at left

margin; uses easyto-read jagged right
margin and singlespaced, unindented
paragraphs.

Tap Enter 1 time

Body

Complimentary
close
Signature block
Reference initials

Tap Enter 1 time

Your recent article, Are Appraisers Talking to Themselves? has drawn
many favorable comments from local real estate appraisers.
Tap Enter 1 time
The Southeast Chapter of the Society of Real Estate Appraisers has felt a
strong need for more information about appraisal report writing. About 200
members will attend our annual seminar. They would be glad to meet you
and are interested in hearing you discuss Appraisal Report Writing. The
meeting will be at the Tilton Hotel on Thursday, August 23, at 7 p.m. We
promise you a pleasant evening and an attentive audience.
Tap Enter 1 time
Along with your acceptance, we would appreciate a photograph by August
7 so that we can include your picture in the program.
Tap Enter 1 time
Sincerely
Tap Enter 2 times leaving space for signature
Jennifer Malley
Program Chair
tw
Tap Enter 1 time

Omits colon after

salutation and comma
after complimentary
close in open
punctuation style.

Signs legibly in available

space and identifies
writer.
Identifies person keying
document.

The document illustrates contemporary spacing with 1.15 spaces between lines. If using
traditional single spacing (1.0), tap Enter 2 times to double-space between paragraphs and 4 times
to quadruple space after the dateline and the complimentary close.

More review tools at 4ltrpress.cengage.com/bcom

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Modified Block Letter Style with Mixed Punctuation

Begin 2 from top or 1/2 below letterhead

tterhead
ad
Dateline

October 15, 2008

Tap Enter 2 times

Letter address
Mr. Saunders Greyson, Manager
Tropical Importers, Inc.
1240 Coastal Lane
Miami, FL 33140-1000

Begins dateline,
complimentary close,
and signature block at
horizontal center.

Tap Enter 1 time

Salutation

Dear Mr. Greyson:

Body

Tap Enter 1 time

It was a pleasure meeting you at the career fair this morning. The
opportunities offered in logistics management identifies your company as
being a leader in todays international marketplace.
Tap Enter 1 time
My experience and knowledge of logistics management enable me to be a
valuable asset to your company:

Realistic international experience with a delivery company.

Demonstrated commitment to developing an appreciation for

international cultures and business practices.

Complimentary
close

Excellent performance evaluations, including special recognition for

troubleshooting transportation problems to remote locations.
Tap Enter 1 time
Please message me so we can discuss my joining Tropical Importers.
Tap Enter 1 time
Sincerely,

Brandon Shaw

Tap Enter 2 times leaving space for signature

Signature block

Brandon Shaw

Includes colon after

salutation in mixed
punctuation style.

Uses single-spaced,
unindented
paragraphs, but
indentions are
acceptable with
modified block style.
Includes comma after
complimentary close
in mixed punctuation
style.
Signs legibly in
available space and
identifies writer.
Omits reference
initials since writer
keyed document

Document illustrates contemporary spacing. If using traditional spacing (1.0) between lines,
tap Enter 2 times to double space between paragraphs and 4 times to quadruple space after the
dateline and the complimentary close.

More review tools at 4ltrpress.cengage.com/bcom

BCOM2_modeldoc_StyleCards_1-12.indd 6

5/3/10 2:19:55 PM