Bagong Appendices

Appendices
Appendix A
Communication Letter
Appendix B
Appendices | 59
Survey Questionnaire
Appendix C
Web Portal of Public Elementary Schools of Balungao District
Appendices | 60
School Form Register (SF1)
Continuation...
Appendices | 61
Appendix D
Daily Attendance Report of the Learners (SF2)
Appendices | 62
Continuation
Appendices | 63
Appendix E
Books Issued and Returned (SF3)
Appendices | 64
Continuation
Appendices | 65
Appendix F
Monthly Learners Movement Attendance (SF4)
Appendices | 66
Appendix G
Report on Promotion and Proficiency (SF5)
Appendices | 67
Continuation
Appendices | 68
Appendix H
Summarized Report on Promotion and Level of Proficiency
(SF6)
Appendices | 69
Appendix I
School Personnel Assigment List and Basic Profile (SF7)
Appendices | 70
Continuation
Appendices | 71
Appendix J
Entity Relationship Diagram
Appendices | 72
Appendix K
Data Flow Diagram
Appendices | 73
Level 0 Context Data Flow Diagram of Web Portal of Public

Elementary Schools of Balungao District
Appendices | 74
Level 1 Top Level Diagram of Web Portal of Public Elementary Schools

of Balungao District
Appendices | 75
Exploded Diagram of Student Inventory
Appendices | 76
Exploded Diagram of Teachers Record

Appendix L
Use Case Diagram
Appendices | 77
Appendix M
Database Schema
Table
tblenrolment
Attributes
LID(PK),ClassIDE,SchID2(FK),
Appendices | 78
LRN2(FK),Fname, Lname, Mname,

Xname, Dob, sex, Pob, SY, gr,
DateCreate
tblgrade
tblgradelevel
tbllearner
tblreport
tblservice
tblsubject
tblteacher
Grid(PK), SchID2(fk),ClassID2(FK),
grade, section, gradetype, grRank
LRN(PK),L_fname, L_mname,
L_lname, L_xname, L_DoB, L_PoB,
L_sex, L_house, L_brgy, L_city,
L_prov, L_father,
L_mother,L_guard, L_relate, L_CN,
L_mt, L_it, L_rel, L_date
reportID(PK), rep_desti, rep_title,
rep_description, rep_school,
rep_type, rep_teacher, rep_report,
rep_date
Serviced(PK),
servTIN(FK),service_from,
service_to, service_desig,
service_stat,
service_salary,service_office,
service_branch,
service_LAB,service_sep_date,
service_sep_cause
SubjID(PK), subname ,subgrade,
subdate
EmpID(PK), Lname, Fname,
Mname, Xname, Tadd, sex,
author,actual, step,
area_code,area_type, lvl,
ppa_attrib, DoB, TIN, DAppoint,
DPromot, status, CSE,T_CN,
T_date_entry,profile+pic
Appendix N
Database Instance
Appendices | 79
Table N.1 calendar

Field
id
title
startdate
Data Type (Length)

int(11)
varchar(255)
varchar(48)
enddate
allDay
varchar(48)
varchar(5)
Description
Calendar id
Event
Start Date of the
Event
End Date of the Event
All Day
Data Type (Length)

int(11)
int(66)
varchar(50)
varchar(50)
varchar(50)
int(2)
varchar(50)
int(2)
varchar(50)
varchar(50)
varchar(20)
varchar(50)
varchar(20)
int(3)
varchar(255)
Description
Building id
School ID
Building Type
Building Area
Building Material
Building Storey
Building Floor Area
Building Room
Building Use
Building Facilities
Building Acquire
Building Cost
Building Date
Building Life
Building Remarks
Table N.2tblbuilding
Field
build_id
SchId
build_type
build_area
build_material
build_storey
build_floor_area
build_room
build_use
build_facilities
build_acquire
build_cost
build_date
build_life
build_remarks
Table N.3tblclass
Appendices | 80
Field
ClassId
SchID
GTN
status
sped
shifting
Data Type (Length)

varchar(20)
int(6)
varchar(15)
varchar(20)
varchar(3)
varchar(3)
Description
Class ID
School ID
GTN
Class Status
Class Special
Class Shifting
Data Type(Length)
int(11)
varchar(15)
int(6)
varchar(20)
Description
Employment ID
STIN
School ID
School Year
Data Type(Length)
int(11)
varchar(20)
int(11)
bigint(15)
varchar(50)
varchar(50)
varchar(50)
varchar(50)
date
varchar(6)
varchar(100)
varchar(15)
int(2)
date
Description
Learner ID
Class IDE
School ID
Learner Number
First Name
Middle Name
Last Name
Extra Name
Date of Birth
Gender
Place of Birth
School Year
Grade
Date Created
Data Type(Length)
int(11)
Description
Feed ID
Table N.4tblemployment
Field
ID
STIN
SchID
SY
Table N.5tblenrolment
Field
LID
ClassIDE
SchID2
LRN2
Fname
Mname
Lname
Xname
DoB
Sex
PoB
SY
gr
Date Create
Table LN6tblfeed
Field
feedID
Appendices | 81
feedtype
feedtitle
feedauthor
feedcontent
feeddate
varchar(50)
varchar(100)
varchar(255)
varchar(10000)
date
Feed
Feed
Feed
Feed
Date
Type
Title
Author
Content
of Feed
Data Type(Length)
int(11)
int(11)
varchar(20)
int(11)
varchar(20)
varchar(15)
varchar(11)
Description
Grade ID
School Id
Class ID
Grade
Section
Grade Type
Grade Rank
Data Type (Length)

int(11)
varchar(60)
varchar(50)
int(11)
varchar(15)
int(11)
varchar(50)
Description
Item ID
Item Number
Position
Grade
TTIN
Rank
Designation
Table N.7tblgradelevel
Field
grID
SchID2
ClassID2
grade
section
gradetype
grRank
Table N.8tblitem
Field
itemID
itemNO
position
sgrade
TTIN
Rank
des
Table N.9tblkto12_feature
Field
ID
title
description
postdate
collapse
author
Data Type(Length)
int(11)
varchar(500)
varchar(5000)
date
varchar(20)
varchar(255)
Description
ID
Title
Description
Post Date
Collapse
Author
Data Type(Length)
bigint(15)
varchar(50)
Description
Learner;s Number
First Name
Table N.10tbllearner
Field
LRN
L_fname
Appendices | 82
L_mname
L_lname
L_xname
L_Dob
L_PoB
L_sex
L_house
L_brgy
L_city
L_province
L_father
L_mother
L_guard
L_relate
L_CN
L_mt
L_ip
L_rel
L_date
varchar(50)
varchar(50)
varchar(50)
date
varchar(50)
varchar(6)
varchar(50)
varchar(50)
varchar(50)
varchar(50)
varchar(100)
varchar(100)
varchar(100)
varchar(50)
varchar(15)
varchar(15)
varchar(15)
varchar(50)
date
Middle Name
Last Name
Extra Name
Date of Birth
Place of Birth
Gender
House
Barangay
City
Province
Father
Mother
Guard
Relate
CN
MT
IP
Rel
Date
Data Type(Length)
int(11)
varchar(15)
varchar(255)
varchar(1000)
varchar(15)
varchar(30)
varchar(30)
varchar(50)
date
Description
Report ID
Report Destination
Report Title
Report Description
Report on what School
Report Type
Name of the Teacher
Report
Date of Report
Data Type(Length)
int(6)
varchar(255)
varchar(20)
varchar(10)
Description
School ID
School Name
School Head
School Type
Table N.11tblreport
Field
reportID
rep_desti
rep_title
rep_description
rep_school
rep_type
rep_teacher
rep_report
rep_date
Table N.12tblschool
Field
SchID
SchName
SchHead
SchType
Appendices | 83
SchCode
SchAdd
SchArea
SC
varchar(255)
varchar(255)
varchar(255)
varchar(10)
School Code
School Address
School Area
School
Field
serviceID
servTIN
service_from
Data Type(Length)
int(50)
int(15)
date
service_to
service_desig
service_stat
service_salary
service_office
service_branch
service_LAB
service_sep_date
service_sep_cause
date
varchar(10)
varchar(15)
varchar(20)
varchar(15)
varchar(15)
varchar(15)
date
date
Description
Service Id
Service TIN number
Beginning of the
Service
Ending of the Service
Service Designation
Service Status
Salary
Office
Branch
LAB
Date
Cause
Data Type(Length)
int(11)
int(11)
varchar(20)
date
Description
Subject ID
Subject Grade
Subject Name
Date of Subject
Data Type(Length)
int(5)
varchar(12)
varchar(4)
date
Description
School Year ID
School Year
School Year type
Kinder
Table N.13tblservice
Table N.14tblsubject
Field
SubID
subgrade
subname
subdate
Table N.15tblsy
Field
syID
SY
sytype
kinder
Appendices | 84
datgrade
systatus
year
date
varchar(15)
varchar(4)
Dategrade
School Year Status
Year
Data Type (Length)

varchar(8)
varchar(100)
varchar(100)
varchar(100)
varchar(5)
varchar(500)
varchar(6)
int(20)
int(20)
int(1)
int(11)
varchar(2)
varchar(2)
varchar(11)
date
int(15)
date
date
varchar(11)
varchar(15)
varchar(20)
date
varchar(50)
Description
Employee ID
Last Name
First Name
Middle Name
Extra Name
Address
Gender
Author
Actual
Step Position
Area Code
Area Type
Level
Attribute
Date of Birth
TIN Number
Date of Appointment
Date of Promotion
Status
CSE
TCN
Date started
Profile Picture
Data Type(Length)
int(50)
varchar(50)
varchar(50)
varchar(255)
varchar(50)
Description
User ID
User Name
Password
User Information
User Rest
Table N.16tblteacher
Field
empID
Lname
Fname
Mname
Xname
Tadd
sex
author
actual
step
area_code
area_type
lvl
ppa_attrib
Dob
TIN
DAppoint
Dpromot
status
CSE
T_CN
T_date_entry
profile_pic
Table N.17tbluser
Field
userID
user_name
pass_word
user_info
user_rest
Appendices | 85
date
user_lastname
user_firstname
RTIN
date
varchar(255)
varchar(255)
int(30)
Date
User Last Name
User First Name
RTIN
Appendix O
Storyboard
Appendices | 86
Plate 4.1 Log in User

On the log in page, the user must click the log in user button on
the upper right corner. Upon clicking, the user must enter the valid
username and password in order to access the system.This page
contains the list of schools inside the Balungao District, the latest
news, advisories and so with the events happening within the District,
wherein a guest user can view upon browsing on the website.
Appendices | 87
Plate 4.2 Admin Home Page

This plate shows the home page of the website within the access
of the admin user. On the left side shows the information the admin
can view and manage. This includes the Reports, School Inventory,
Issuances, Calendar and the General Settings. The page also shows the
external links that can be viewed anytime by the user, and so on with
the districts list of schools, latest news, events and advisories.
Appendices | 88
Plate 4.3 Pending Reports

Upon clicking the reports on the left side navigation, pending
reports will show on the top of the list. This plate shows the reports
that are about to approved by the user. This page includes the number
of entries on the upper left side. It also shows the name of the school,
name of the teacher who submitted the report, report title, report
description, date the report was submitted and the action the user can
applied. Under the action column lays three buttons the download
button, the approved button and the denied button.
Appendices | 89
Plate 4.4 District Reports

The district report plate shows all of the reports approved by the
user on the pending reports will be saved in this page. On the upper
left corner shows the checked reports which are approved by the user
also with the rejected reports that the user denied.It also includes the
name of the school, name of the teacher who submitted the report,
report title and the date it was uploaded and submitted. On the action
part which is in the last column shows the download button. Upon
clicking this button, the file will be downloaded and saved on the
location the user has set.
Appendices | 90
Plate 4.5 School Reports

The school reports plate shows the list of the reports that are
saved and archived by the user. This contains the entries of the report
which is shown on the upper left part, the name of school, the teacher
who created and submitted the report, title of the report, report
description, date it was uploaded and the download button which is on
the action column. Upon clicking the button, the file will be
downloaded and saved on the location the user has set.
Appendices | 91
Plate 4.6 School Profile

Upon clicking the school inventory, lays the list which are the
school profile and teachers profile. The school profile plate shows the
list of schools within the Balungao district. On the second column of
the table shows the name of the school head on the certain school
together with its contact number. On the third column shows the
address of the school and its total land area. On the last column shows
the edit button; in which the user may click to manage the page.
Appendices | 92
Plate 4.7 Teachers Profile

Teachers profile plate shows the master list of the teachers. It
has a table with eight columns. It shows the TIN number of the
teachers,
teachers
name, teachers
position,
teachers
gender,
address, date of birth, age and the salary grade. If the user wishes to
add a new teacher on the list, the add teacher button on the upper left
corner of the table can be click and will direct the user to the add
teachers form which shows in plate 4. 8.
Appendices | 93
Plate 4.8 Add New Teachers From

This plate shows the form that the user must filled up in order to
register a new teacher. This includes the teachers first name, middle
name, last name, extension name, date of birth, address, gender and
the contact number. On the employment information field, the tax
identification number, status of appointment, civil service eligibility,
item number and date of original appointment must be filled by the
user. The register button on the lower left side will register and save
the new teachers information upon clicking.
Appendices | 94
Plate 4.9 School Forms

This plate shows the different list of the school forms that are
available for downloading. These forms are editable and can be saved
by the user. On the first column shows the title of the report, on the
second column shows the report description, the date it was uploaded
and the action that can be applied by the user which is the
downloading of the form. On the upper right corner of the table shows
the add new form button, which will be shown in plate 4.10.
Appendices | 95
Plate 4.10 Add New Form

This plate shows the add new form in which, the user must
include the title of the report and the report description. The use of the
choose file button on the lower left corner is for the choosing of the file
that the user is intended to upload. File must be in excel and document
form. Upon clicking the upload button, the file will be uploaded.
Appendices | 96
Plate 4.11 News Feed

This plate shows the list of news that are posted in the website.
This form includes three button which are the view button, edit button
and the delete button. These buttons are used for managing the news.
On the upper right corner shows the red button, which is the add news
button. If the user wishes to create a news, this button may be click.
Appendices | 97
Plate 4.12Advisory
The advisory plate shows the list of the advisories that are
posted in the website. This form includes three button which are the
view button, edit button and the delete button. These buttons are used
for managing the advisories. On the upper right corner shows the red
button, which is the add advisory button. If the user wishes to create
an advisory, this button may be click.
Appendices | 98
Plate 4.13 New Accounts

This plate shows the list of the new user that signed up for the
website. The user must approve the new accounts in order for them to
have an access to the system. This includes the first name, last name,
TIN number, username, position and the action the user will apply.
Appendices | 99
Plate 4.14Manage User Accounts

This plate shows the list of user account approved and have
accessed on the system. The table shows the users first name, last
name, TIN number, username and position. On the last column shows
the disable account button. If a certain user is about to be disabled for
the access in the system, the disable button must be clicked.
Appendices | 100
Plate 4.15Disable Account

This plate shows the list of the disabled user. Upon clicking the
disable user account button on manage user accounts which is shown
in plate 4.14, the page will show a notification in which it will confirm
the user if he/she will continue on disable the account. If the yes
button is clicked, the account will be saved on the disabled users list.
On the other hand the user may reactivate the account upon clicking
the blue button which is the re-activate account.
Appendices | 101
Plate 4.16 Vacate Position

The vacate position plate shows thetable
list of positions and
items of employees. This includes the item number, position, salary

grade and the name of the employee. The vacate position button on
the last column may be click, if the user wishes to vacate the position.
On the upper right corner shows the add position button.
Appendices | 102
Plate 4.17 Add Position

Upon clicking the add position button on the manage position
page which is shown in the plate 4.16, the user will be directed on the
add position form. The user must indicate the position and the item
number. Upon clicking the post button which resides on the lower right
side of the form, the position will be posted and can be viewed by the
teachers and the school head within the Balungao District.
Appendices | 103
Plate 4.18 Manage Position

This plate shows the page in where the user can manage the
positions. The user can assign and delete a certain teacher or school
head in the position. The table shows the list of the teachers or school
heads that passed the criteria for a certain position. This page includes
the item number, position and the salary grade.
Appendices | 104
Plate 4.19 Manage Subjects

This plate shows the list of the subjects per grade level. In which,
the user can manage also the subject lists. It has a button in which
shows the edit button and the delete button. The user can also add a
new subject by just clicking the add subject button on the upper right
corner of the page.
Appendices | 105
Pate 4.20 Manage School Year

This plate shows the management of the school year per
semester.
This includes the school year in which the user will have to indicate,
the beginning and the ending of the classes, and the type which will
indicate if the system is in the indicated year. On the upper right
corner of the page shows the add school year button, which can be
click if the user wishes to add a school year.
Appendices | 106
Plate 4.21 School Head Home Page

This plate shows the home page that a school head can view
once logged in, in the system. This plate shows the list of the schools
that the user handled.
The user must click from the list in order to view and have an access
on the certain school.
Appendices | 107
Plate 4.22Graph of Submitted School Reports

This plate shows the graph of all reports that has been submitted
by the teachers to the school head. On the report overview shows the
name of the teacher who submitted and the list of the reports that are
submitted.
On the checked reports shows the list of the approved
reports and on the rejected reports shows the list of the denied reports.
Appendices | 108
Plate 4.23School Building Inventory

This plate shows the school building inventory. This includes the
type of building, area occupied, materials used, numbers of storey,
total floor area, rooms, current use, facilities, life span and the remarks
of the building.
Appendices | 109
Plate 4.24List of Classes

This plate shows the list of classes per grade school level. It
shows the total number of enrolled learners per class, the number of
specific female and male, and so with the adviser of the class. The user
can set a new adviser into a certain class by clicking the set adviser
button. On the upper right corner shows the present academic school
year. On the upper left corner of the page shows the create class
button.
Appendices | 110
Plate 4.25Create Class

Upon clicking the create class button on the list of classes page, the
user will be directed into the create class page. This page shows the
add class form. The user must indicate the grade and the section
name, also with the sped class and the shifting class. Upon clicking the
add class button, the created class will be saved.
Appendices | 111
Plate 4.26 Teachers Daily Lesson Log

This plate shows the teachers daily lesson log. This form is for
the submission of the lessons that a teacher has to create everyday.
The choose file button will locate the file that is intended to be
uploaded. Upon clicking the upload button the file will be saved into
the database and can be viewed by the user.
Appendices | 112
Plate 4.27 Sign Up Form

This is the form where in a new user will sign up in order for them
to use the system. The user must fill up the form which includes their
first name, last name, tax identification number, position, respective
username and password.
Appendices | 113
Plate 4.28 Learners Profile

This plate shows the basic information of a learner. The user can
view the personal information that consists of the learners first name,
middle name,last name, extension name, gender and the age. It also
shows the family background information that includes the learners
father name, mother name, guardian, relationship to the guardian and
the contact number.
Appendices | 114
Plate 4.29 Learners Record

This plate shows the retrieval of the registered learner in the
school. On the search bar the user will type the first name and last
name of the learner, the user can also use the bar below the search
bar for learners name. In here, the user will enter the learners
reference number. Upon clicking the search button, the system will
provide the result of the record if it has any. If the certain learner
doesnt have any record yet, the blue button on the lower part will
direct the user to the creation of the new record for the learner, upon
clicking.
Appendices | 115
Plate 4.30 Add New Teachers Form

This plate shows the form for adding the teachers information.
The user must provide the first name, middle name, last name,
extension name, date of birth and the address of the teacher. While on
the
employment
information,
the
user
must
provide
the
tax
identification number, civil service eligibility, item number, employee

number and date of original appointment.
Appendices | 116
Plate 4.31 Kto12 Features

This plate shows the information and facts about the K to 12
features.
Appendices | 117
Plate 4.32Management of Teachers Profile

This plate shows the profile of the teachers that a user can
manage. The Public School District Supervisor can view and modify the
profiles as well as assigned the teachers to their designated schools.
Appendices | 118
Plate 4.33 Teachers DepEd Memorandum

This plate shows the linked site of the Department of Educations
memorandum. This was sorted from the previous memos up into the
latest.
Appendices | 119
Plate 4.34 Teachers DepEd Order

This plate shows the linked site of the Department of Educations
order. This was sorted from the previous orders up into the latest.
Appendices | 120
Plate 4.35E-card
This plate shows the linked site for the electronic class card (ecard) record templates. Templates per grade level and per quarter, also
with the final summary of the grades can be downloaded from this site.
Appendices | 121
Plate 4.36Teachers LRMDS (Learning Resource Management and

Develop System)
This plate shows the linked site for the teachers LRMDS. The
user can find any learning resources that can be useful for the daily
classes.
Appendices | 122
Plate 4.37 Teachers Learning Material

This plate shows the list of the learning materials that can be
downloaded by the user. It includes the date it was uploaded and its
description.

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Appendices

Web Portal of Public Elementary Schools of Balungao District

School Form Register (SF1)

Web Portal of Public Elementary Schools of Balungao District

Web Portal of Public Elementary Schools of Balungao District

Web Portal of Public Elementary Schools of Balungao District

Web Portal of Public Elementary Schools of Balungao District

Web Portal of Public Elementary Schools of Balungao District

Web Portal of Public Elementary Schools of Balungao District

Web Portal of Public Elementary Schools of Balungao District

Web Portal of Public Elementary Schools of Balungao District

Web Portal of Public Elementary Schools of Balungao District

Web Portal of Public Elementary Schools of Balungao District

Web Portal of Public Elementary Schools of Balungao District

Web Portal of Public Elementary Schools of Balungao District

Web Portal of Public Elementary Schools of Balungao District

Level 0 Context Data Flow Diagram of Web Portal of Public

Web Portal of Public Elementary Schools of Balungao District

Level 1 Top Level Diagram of Web Portal of Public Elementary Schools

Web Portal of Public Elementary Schools of Balungao District

Exploded Diagram of Student Inventory

Web Portal of Public Elementary Schools of Balungao District

Exploded Diagram of Teachers Record

Web Portal of Public Elementary Schools of Balungao District

Web Portal of Public Elementary Schools of Balungao District

LRN2(FK),Fname, Lname, Mname,

Web Portal of Public Elementary Schools of Balungao District

Table N.1 calendar

Data Type (Length)

Data Type (Length)

Web Portal of Public Elementary Schools of Balungao District

Data Type (Length)

Web Portal of Public Elementary Schools of Balungao District

Data Type (Length)

Web Portal of Public Elementary Schools of Balungao District

Web Portal of Public Elementary Schools of Balungao District

Web Portal of Public Elementary Schools of Balungao District

Data Type (Length)

Web Portal of Public Elementary Schools of Balungao District

Web Portal of Public Elementary Schools of Balungao District

Plate 4.1 Log in User

Web Portal of Public Elementary Schools of Balungao District

Plate 4.2 Admin Home Page

Web Portal of Public Elementary Schools of Balungao District

Plate 4.3 Pending Reports

Web Portal of Public Elementary Schools of Balungao District

Plate 4.4 District Reports

Web Portal of Public Elementary Schools of Balungao District

Plate 4.5 School Reports

Web Portal of Public Elementary Schools of Balungao District

Plate 4.6 School Profile

Web Portal of Public Elementary Schools of Balungao District

Plate 4.7 Teachers Profile

Web Portal of Public Elementary Schools of Balungao District

Plate 4.8 Add New Teachers From

Web Portal of Public Elementary Schools of Balungao District

Plate 4.9 School Forms

Web Portal of Public Elementary Schools of Balungao District

Plate 4.10 Add New Form

Web Portal of Public Elementary Schools of Balungao District

Plate 4.11 News Feed

Web Portal of Public Elementary Schools of Balungao District