FI

Enterprise Structure

Page 1 of 31

SAP Shortcuts: .................................................................................................................................. 3

SAP Shortcuts: .................................................................................................................................. 3
FI-ES: 1 OX15- Define Company ....................................................................................................... 3
FI-ES: 2 OX02- Edit, Copy, Delete, Check Company Code ................................................................ 4
FI-ES: 3 OX16-Assign Company code to company ............................................................................ 6
FI-ES: 4 OB29- Maintain Fiscal Year Variant ..................................................................................... 7
FI-ES: 5 OB37- Assign Company Code to a Fiscal Year Variant ........................................................ 7
FI-ES: 6 OBBO-Define variants for open posting periods ................................................................... 8
FI-ES: 7 OB52-Opening and Closing Posting Periods ........................................................................ 9
FI-ES: 8 OBBP-Assign variants to company code ............................................................................ 10
FI-ES: 9 FBN1-Define Document Number Ranges ........................................................................... 11
FI-ES: 10 OBA7-Define Document Types ....................................................................................... 12
FI-ES: 11 OB64-Define Maximum Exchange Rate Difference Per Company Code ........................... 14
FI-ES: 12 OBC4- Maintain field status variants................................................................................. 15
FI-ES: 13 OBC5- Assign company code to field status variant.......................................................... 19
FI-ES: 14 OBA4-Define Tolerance Groups for Employees................................................................ 20
FI-ES: 15 OB13-Edit Chart of Account List....................................................................................... 22
FI-ES: 16 OB62-Assign company code to chart of accounts ............................................................ 24
FI-ES: 17 OBD4- Define account group ........................................................................................... 25
FI-ES: 18 OB53- Define Retained Earnings Account ........................................................................ 26
FI-ES: 19 SPRO- Define Tolerance Groups for G/L Accounts .......................................................... 27
FI-ES: 20 OBY6- Enter Global Parameters ...................................................................................... 29

Page 2 of 31

SAP Shortcuts:
Short Cuts
/nxxxx

Descriptions
This terminates the current transaction

/n

This terminates the transaction

/nend

This terminates all separate sessions and

logs off
This terminates all separate sessions and
logs off immediately (without any
warning!).
This opens a new session

/nex

/oxxxx
/o
/i
i1, /i2

Remarks
Where XXXX represents
transaction codes
This generally corresponds
to pressing F15 to go back
corresponds to System Logoff

Where XXXX represents

transaction codes

This lists existing sessions and allows

deletion or opening of a new session
This terminates the current session
(corresponds to System End
This terminates the session with the number
given

FI-ES: 1 OX15- Define Company

T.Code: OX15
In this step you can create companies. A company is an organizational unit in Accounting
which represents a business organization according to the requirements of commercial law in
a particular country.
Defining a company in SAP is optional. A company should consist of at least one, but
can consist of more company codes (holding company, subsidiary entities, e.g., subsidiary
companies or foreign branches). All company codes within a company must use the
same transaction chart of accounts and the same fiscal year breakdown. The company
code currencies, on the other hand, can be different. A company has one local currency in
which its transaction figures are recorded.
Procedure
1.
Access the activity using one of the following navigation options:
Transaction code

OX15

Page 3 of 31

IMG menu

2.

Enterprise Structure Definition Financial Accounting

Define Company

On the Change View Internal Trading Partners: Overview screen, choose New
Entries to enter the following:
Name of
Field

Type

Length Value

Company

Text

888888

Company
name

Text

30

SAP Customization Inc.

Name of
company 2

Text

30

Detailed Information

3.

Street

Text

30

1256, Devon Ave.

PO Box

Text

10

Postal code

Text

10

600001

City

Text

30

Schaumburg

Country

Selection 3

US

Language
Key

Selection 2

EN

Currency

Selection 5

USD

Choose Save.

FI-ES: 2 OX02- Edit, Copy, Delete, Check Company Code

T.Code: OX02
In this activity you create your company codes. The company code is an organizational unit
used in accounting. It is used to structure the business organization from a financial
accounting perspective.
It is the smallest organizational unit for which a complete self-contained set of accounts can
be drawn up for purposes of external reporting. This includes the recording all relevant
transactions and generating all supporting documents required for financial statements.
Page 4 of 31

Usually separate company codes are defined for holding companies and subsidiary entities,
e.g., subsidiary companies or foreign branches.
All company codes within a company must use the same transaction chart of accounts and the
same fiscal year breakdown. The company code currencies, on the other hand, can be
different.
Procedure
1.
Access the activity using one of the following navigation options:

2.

3.

Transaction code

OX02

IMG menu

Enterprise Structure Definition Financial Accounting

Edit, Copy, Delete, Check Company Code
On the Choose Activity dialog box, choose Edit Company
Code Data

On the Change View Company Code: Overview screen, choose New Entries to enter
the following:
Company
Code

Company Name

City

8888

SAP Customization
Inc.

Chicago US

Choose

Country Currency Language

USD

or Address (Shift+F5) and enter the following:

Address
Name1

Text

40

SAP Customization Inc.

Name2

Text

40

Search term 1

Text

20

Search term 2

Text

20

Street 2

Text

40

Street 3

Text

40

Street

Text

40

Devon Ave.

Postal Code

Text

10

60001

City

Text

40

Chicago

Country

Selection

US

Region

Selection

IL

Time zone

Selection

US CST

Search terms
SAP Customization Inc

Street address
1256

Page 5 of 31

EN

Selection

10

Language

Selection

Telephone

Text

30

Extension

Text

10

Mobile Phone

Text

30

Fax

Text

30

Fax Extension

Text

10

E-Mail

Text

60

Standard
Comm.
Method

Selection

Transportation
zone
Communication

4.

EN

info@sapcustomization.com

Choose Save.

FI-ES: 3 OX16-Assign Company code to company

T.Code: OX16
In this step you assign the company codes which you want to include in the group accounting
to a company.
Procedure
1.
Access the activity using one of the following navigation options:
Transaction code

OX16

IMG menu

Enterprise Structure Assignment Financial

Accounting Assign company code to company

2.

On the Change View Assign Company code Company: Overview screen, find the
line with CoCd (Company Code) set to 8888.
3.
Enter the following:
CoCd

Company
Page 6 of 31

8888
4.

888888

Choose Save.

FI-ES: 4 OB29- Maintain Fiscal Year Variant

T.Code: OB29
Fiscal year contains the number of Periods that are followed in the Accounting year of the
Company and to prepare the Balance Sheet and Profit and Loss account for reporting.
Procedure
Define Fiscal Year is having the following steps:
Maintain Fiscal Year Variant
Assign Company Code to a Fiscal Year Variant
The following is the IMG path to maintain this activity
Transaction Code

SPRO or OB29

IMG Menu

Financial Accounting Financial Accounting Global

Settings Fiscal year Maintain Fiscal Year Variant
(Maintain short end Fisc. year)

For the Company Code 8888, Fiscal Year, K4 January December, 4 special periods is
being used, which is already defined in the standard SAP R/3 System.

FI-ES: 5 OB37- Assign Company Code to a Fiscal Year Variant

T.Code: OB37
Fiscal year contains the number of Periods that are followed in the Accounting year of the
Company and to prepare the Balance Sheet and Profit and Loss account for reporting. The
Fiscal year variant need to be assigned to the Company Code
Procedure
1.
The following is the IMG path to maintain this activity
Transaction Code

SPRO or OB37
Page 7 of 31

IMG Menu

2.

3.

Financial Accounting Financial Accounting Global

Settings Fiscal year Assign Company Code to a
Fiscal Year Variant

On the Change View Assign Company Code -> Fiscal Year Variant: Overview
screen, make the following entries:
Field name

Description

R/O/C User action and

values

Note

CoCd

Company Code
Key

8888

Defaulted

Company
Name

Name of the
Company Code

SAP Customization
Inc.

Defaulted

Fiscal Year
Variant

Fiscal Year
Variant

K4

Select the
Fiscal year
variant K4

Description

Description of
Fiscal year
Variant

Jan.- Dec, 4 special

periods

Defaulted
from Fiscal
Year Variant
K4

Choose Save.

FI-ES: 6 OBBO-Define variants for open posting periods

T.Code: OBBO
By using the posting period variant, the posting to the periods and General Ledger Accounts
can be controlled by opening or closing the periods.
Procedure
Posting Period variant is having the following steps:
Define Variants for Posting Periods
Open Close Posting Periods
Assign Variants to Company Code

Page 8 of 31

1.

2.

3.

The following is the IMG path to maintain this activity

Transaction Code

SPRO or OBBO

IMG Menu

Financial Accounting Financial Accounting Global

Settings Document Posting Periods Define
variants for open posting periods

On the Define Variants for Open Posting Periods screen, make the following entries.
Field name

Description

R/O/C User action and

values

Note

Variant

Variant Key

8888

Enter the
input value

Name

Name of the
Variant

SAP CustomizationPP. Variant

Enter the
input value

To save the entries use save icon or press Ctrl+S.

Results
You have maintained the Posting Period Variant 8888

FI-ES: 7 OB52-Opening and Closing Posting Periods

T.Code: OB52
In this activity you specify for each variant which posting periods are open for posting. Two
intervals are available for doing this (period 1 and period 2). For every interval, enter a lower
period limit, an upper period limit and the fiscal year.
You close periods by selecting the period specifications so that the periods to be closed are no
longer contained.
Procedure
1.
To carry out the activity, choose one of the following navigation options:
Transaction Code

SPRO or OB52

IMG Menu

Financial Accounting Financial Accounting Global

Settings Document Posting Periods Open and
close posting periods
Page 9 of 31

2.

3.

On the Open and Close Posting Periods screen, make the following entries.
Var.

888
8

Fr.A/
c

To
A/c

Fr
Per
1

Yea
r

To
Per
2

Yea
r

Fr.
Per
2

year

To
Per
2

year

zzzzzzzzz
z

200
8

12

201
0

13

200
8

16

200
8

888
8

zzzzzzzzz
z

200
8

12

201
0

13

200
8

16

200
8

888
8

zzzzzzzzz
z

200
8

12

201
0

13

200
8

16

200
8

888
8

zzzzzzzzz
z

200
8

12

201
0

13

200
8

16

200
8

888
8

zzzzzzzzz
z

200
8

12

201
0

13

200
8

16

200
8

888
8

zzzzzzzzz
z

200
8

12

201
0

13

200
8

16

200
8

To save the entries use save icon or press Ctrl+S.

Results
You have maintained the allowable posting periods for the Variant - 8888

FI-ES: 8 OBBP-Assign variants to company code

T.Code: OBBP
In this step you will assign posting period variant to your company code. Posting period
variant may be assigned to more then one company code.
Procedure
Page 10 of 31

Au
Gr
.

1.

2.

3.

To carry out the activity, choose one of the following navigation options:
Transaction Code

SPRO or OBBP

IMG Menu

Financial Accounting Financial Accounting Global

Settings Document Posting Periods Assign
variants to company code

On the Assign Variants to Company Code screen, make the following entries.
Field name

Description

R/O/C

User action and

values

CoCd

Company Code
Key

8888

Variant

Posting Period
Key

8888

Note

To save the entries use save icon or press Ctrl+S.

Results
You have assigned the Posting Period Variant 8888 to the Company Code 8888
.

FI-ES: 9 FBN1-Define Document Number Ranges

T.Code: FBN1
The document number is the key the SAP R/3 system to access the accounting document
posted in the system. The document number is unique per Company Code and Fiscal Year.
When entering an accounting document, via Document Type system will assign the
Document number.
Procedure
1.
To carry out the activity, choose one of the following navigation options:

2.

Transaction Code

SPRO or FBN1

IMG Menu

Financial Accounting Financial Accounting Global

Settings Document Document Number Ranges
Define Document Number Ranges

On the Numbers Ranges for Accounting Documents screen, enter the Company Code
8888 and select the Change Intervals push button.
Page 11 of 31

3.

On the Maintain Number Range Intervals screen, make the following entries by
selecting Insert Interval pushbutton or press Shift+F1. Insert the row one after another
row.
No

Year

From No.

To No.

External

00

9999

999

01

9999

1000

1999

02

9999

2000

2999

03

9999

3000

3999

04

9999

4000

4999

05

9999

5000

5999

06

9999

6000

6999

07

9999

7000

7999

08

9999

8000

8999

09

9999

9000

9999

10

9999

10000

10999

11

9999

11000

11999

12

9999

12000

12999

13

9999

13000

13999

14

9999

14000

14999

15

9999

15000

15999

16

9999

16000

16999

17

9999

17000

17999

18

9999

18000

18999

19

9999

19000

19999

20

9999

20000

20999

Document number ranges are maintained as year independent.

4.
To save the entries use Save on the Maintain Number Range Intervals screen or Ctrl+S.
Maintain all number ranges assigned to SAP Standard document types.

FI-ES: 10 OB A7-Define Document Types

Page 12 of 31

T.Code: OBA7
Document types differentiate business transactions and control document filing. Document
numbers are chosen from this number range key specified in Document Type. Number range
Key contains the Number Series. Document Type also controls the accounting area that can
be posted by using the Document Type.
Procedure
1.
To see the list of document types in system, choose one of the following navigation
options:

2.

Transaction Code

SPRO or OBA7

IMG Menu

Financial Accounting Financial Accounting Global

Settings Document Document Header Define
Document Types

The following entries maintained for Document Types on Change View Document
Types: Overview screen and number range key assigned to it and Account types to
which posting allowable.(These are SAP standard document types)
Document
Type

Document Type
Description

No Range Key Account Type

AA

Asset posting

01

ADKMS

AB

Accounting document

01

ADKMS

AF

Dep. postings

03

AS

AN

Net asset posting

01

AKMS

DA

Customer document

16

DS

DG

Customer credit memo

16

DS

DR

Customer invoice

18

ADMS

DZ

Customer payment

14

DS

EU

Euro rounding diff.

02

ADKMS

EX

External number

02

DKS

KA

Vendor document

17

AKMS

KG

Vendor credit memo

17

AKMS

KN

Net vendors

01

ASK

KP

Account maintenance

48

ASM

KR

Vendor invoice

19

AKMS

KZ

Vendor payment

15

KS

Page 13 of 31

ML

ML settlement

47

MS

PR

Price change

48

MS

RA

Sub.cred.memo stlmt

51

AKMS

RE

Invoice - gross

51

AKMS

RN

Invoice - net

51

AKMS

RV

Billing doc.transfer

00

ADS

SA

G/L account document

01

ADKSM

SB

G/L account posting

12

SK

Cash document

13

SU

Adjustment document

01

UE

Data transfer

04

ADKMS

WA

Goods issue

49

AMS

WE

Goods receipt

50

AMS

WI

Inventory document

49

AMS

WL

Goods issue/delivery

49

AMS

WN

Net goods receipt

50

AMS

ZP

Payment posting

20

ADKMS

ZR

Bank reconciliation

20

DKS

ZS

Payment by check

05

DKS

ZV

Payment clearing

20

ADKMS

To save the entries use save icon or press Ctrl+S,

FI-ES: 11 OB64-Define Maximum Exchange Rate Difference Per

Company Code

T.Code: OB64
In this activity you can define the maximum difference between exchange rates for postings
in foreign currency transactions.
Procedure
1.
To carry out the activity, choose one of the following navigation options:
Transaction Code

SPRO or OB64
Page 14 of 31

IMG Menu

2.

3.

Financial Accounting Financial Accounting global

settings Document Document Header
Maximum Exchange rate difference Define Maximum
Exchange Rate Difference Per Company Code

On the Change View Maximum Difference Between Exchange Rates: Overview

screen, make the following entries.
Field name

Description

R/O/C User action and

values

CoCd

Company Code
Key

8888

Company
Name

Name of the
Company

SAP Customization
Inc.

City

City of Company

Max. Exch.
rate Dev.

Maximum
Exchange Rate
Deviation

10%

Note

Input the
Value as
10%. If the
deviation is
more than
10% system
will give the
warning
message

To save the entries use save icon or press Ctrl+S.

FI-ES: 12 OBC4- Maintain field status variants

T.Code: OBC4
In this activity you can define variants and field status groups. Group several field status
groups together in one field status variant. The field status group determines which fields are
ready for input, which are required entry fields, and which are hidden during document entry.
Fields status group will be assigned to General Ledger Account Master Record while creating
the GL Account.
Page 15 of 31

Procedure
Maintain Field Status Variant is having the following steps
Define Field Status Variant
Add Field Status Groups under the Field Status Variant
1.

To carry out the activity, choose one of the following navigation options:
Transaction Code

SPRO or OBC4

IMG Menu

Financial Accounting Financial Accounting global

settings Document Line items Controls
Maintain field status variants

2.

On the Change View Field Status Variants: Overview screen, select the 0001 Field
Status for 0001 and use the copy icon to copy the field Status Variant to 8888 and change
the description as Field status for 8888.
3.
Select Copy all option on the pop screen to copy all the Field Status groups also to the
variant 8888.
4.
The following Field Status Groups has been displayed by the system in the Change
View Field Status Groups: Overview screen
Field Status Group

Text

G001

General (with text, assignment)

G003

Material consumption accounts

G004

Cost accounts

G005

Bank accounts (obligatory value date)

G006

Material accounts

G007

Asset accts (w/o accumulated depreciatn)

G008

Assets area clearing accounts

G009

Bank accounts (obligatory due date)

G011

Clearing accounts (with settlement per.)

G012

Receivables/payables clearing

G013

General (with text)

G014

MM adjustment accounts

G017

Freight/customs provisions/clearing (MM)

G018

Scrapping (MM)

G019

Other receivables/payables

G023

Plant maintenance accounts

G025

Inventory adjustment accounts

G026

Accounts for down payments made

Page 16 of 31

4.

G029

Revenue accounts

G030

Change in stock accounts

G031

Accounts for down payments received

G032

Bank accounts (obligat.value/due dates)

G033

Cost accounts for external services

G036

Revenue accts (with cost center)

G039

Accts for pmnts on acct made for assets

G040

Personnel clearing accounts

G041

Tax office clearing accounts

G045

Goods/invoice received clearing accounts

G049

Manufacturing costs accounts

G050

Central control clearing accounts

G052

Accounts for fixed asset retirement

G056

Amortization accounts

G059

Inventory accounting material stock acct

G062

Investment support accounts

G064

Other cost accounts (obligatory text)

G067

Reconciliation accounts

G068

Reconciliatn accts (payables - Austria)

G069

Cost accounts (travel expenses)

G070

Clearing accounts (travel expenses)

G071

Reconcil.accts (KIDNO/foreign payment)

ICCF

CO <-> FI reconciliation posting

Make the following changes to Field Status Group:

Field Status Group

Group

Field

G019

Payment transactions

Make Payment terms as

Optional

Page 17 of 31

5.

To save the entries use save icon or press Ctrl+S.

Results
Field status variant 8888 has been maintained.

Page 18 of 31

FI-ES: 13 OBC5- Assign company code to field status variant

T.Code: OBC5
In this activity, you assign the company codes in which you want to use identical field status
groups, to the same field status variant.
Procedure
1.
To carry out the activity, choose one of the following navigation options:

2.

Transaction Code

SPRO or OBC5

IMG Menu

Financial Accounting Financial Accounting global

settings Document Line items Control
Assign company code to field status variant

On the Assign Company Code to Field Status Variant screen, make the following
entries.
Field name

Description

R/O/C User action and

values

Page 19 of 31

Note

Field name

Description

R/O/C User action and

values

Note

CoCd

Company Code
Key

8888

Defaulted

Company
Name

Name of the
Company Code

SAP Customization inc

Defaulted

City
Fld stat. var.

R
Field Status
Variant Key

Defaulted
8888

Assign the
Field Status
Variant
which is
maintained

FI-ES: 14 OB A4-Define Tolerance Groups for Employees

T.Code: OBA4
In this activity, you predefine various amount limits for your employees with which you
determine:
the maximum document amount the employee is authorized to post
the maximum amount the employee can enter as a line item in a customer or vendor
account
the maximum cash discount percentage the employee can grant in a line item
the maximum acceptable tolerance for payment differences for the employee.

Procedure
1.
To carry out the activity, choose one of the following navigation options:
Transaction Code

SPRO or OBA4

IMG Menu

Financial Accounting Financial Accounting global

settings Document Line items Define
Page 20 of 31

Tolerance Groups for Employees

2.

On the Change view FI Tolerance Groups for Users: Overview screen, select New
Entries push button.
3.
On the New Entries: Details of Added Entries screen, make the following entries
Field name

4.

Description

R/O/C User action and

values

Group

Keep blank. No value

to be entered

Company code

8888

Currency

USD

Amount per
document

9,999,999,999.00

Amount per
open item
account item

9,999,999,999.00

Cash discount
per line item

5.000%

Amount

Revenue: 5.00
Expense: 5.00

Percent

Revenue: 2.0%
Expense: 2.0%

To save the entry use Save icon or press Ctrl+S.

Page 21 of 31

Note

Defaulted
from
Company
Code

FI-ES: 15 OB13-Edit Chart of Account List

T.Code: OB13
Chart of Account is an index of General Ledger Accounts Master. The Accounts required to
be posted in the Company Code need to be maintained in the Chart of Account.
Procedure
1.
Check for the following parameters for the Chart of Accounts 8888.
Transaction Code

SPRO or OB13

IMG Menu

Financial Accounting General Ledger Accounting

G/L Accounts Master Records Preparations
Edit Chart of Account List

2. On the Change View List of All Chart of Accounts: Overview screen, click on
New Entries and update the following details:
Field name

Description

R/O/
C

User action and

values

Page 22 of 31

Note

3.

Field name

Description

R/O/
C

User action and

values

Chart of Accts

Chart of
Account ID

8888

Description

Chart of
Account
Description

Chart of accounts 8888

Maintain
Language

Chart of
Account
maintenance
language

EN English

Check for
the
Maintenance
Language
and change
if required to
English

Length of GL
account number

No of Digits of
GL Account
Code

10

Check for
the No. of
Digits for the
GL Accounts
length, if
required
change to 8

Controlling
Integration

Creation of Cost
Element

Manual Creation of
Cost Elements

Group Chart of
Accts

Assignment of
Group Chart of
Account

Status-Blocked

Blocking for
creation of new
GL Accounts

Unchecked

To save the change, if any, use Save icon or press Ctrl+S.

Page 23 of 31

Note

FI-ES: 16 OB62-Assign company code to chart of accounts

T.Code: OB62
For each company code, you need to specify which chart of accounts is to be used. Several
company codes can use the same chart of accounts.
Procedure
1.
To carry out the activity choose one of the following navigation options:

2.

Transaction Code

SPRO or OB62

IMG Menu

Financial Accounting General Ledger Accounting

G/L accounts Master Records Preparation
Assign company code to chart of accounts

On the Change view Assign Company Code -> Chart of Accounts: Overview
screen, make the following entries.
Field name

Description

R/O/
C

User action and

values

Note

Company Code Company Code

8888

Display

Company
name

SAP Customization
Inc.

Display

Company Code
Description

Page 24 of 31

3.

Field name

Description

R/O/
C

User action and

values

Note

City

City

Chicago

Display

Chrt/Accts

Chart of
Accounts

8888

Input the
Value

Cty Ch/ Act

Country specific
Chart of
Accounts

Leave Blank

To save input entry use Save icon or use Ctrl + S.

FI-ES: 17 OB D4- Define account group

T.Code: OBD4
When creating a G/L account, you must specify an account group. The account group
determines:
The interval in which the account number must be
Which fields are required and optional entries when creating and changing master
records
Which fields are suppressed when creating and changing master data.
Prerequisites
The Accounts Groups are Chart of Account dependent. The chart of accounts must be
specified in the Chart of Account List.
Procedure
1.
To carry out the activity, choose one of the following navigation options:
Transaction Code

SPRO or OBD4

IMG Menu

Financial Accounting General Ledger Accounting

G/L accounts Master Records Preparations
Page 25 of 31

Define account group

2.

The following entries to be maintained for Chat of Account 8888 on Change

ViewG/L Accounts Groups: Overview screen. Click on New Entries update the
following table:
Chart of
Account

Account Name
Group

From
Account

To Account

8888

AS

Assets accounts

1000

1999

8888

LI

Liabilities accounts

2000

2999

8888

EX

Expenses accounts

3000

3999

8888

IN

Income accounts

4000

4999

FI-ES: 18 OB53- Define Retained Earnings Account

T.Code: OB53
You assign a retained earnings account to each P&L account by specifying a P&L statement
account type in the chart of accounts area.
At the end of a fiscal year, the system carries forward the balance of the P&L account to the
retained earnings account. Retained Earnings Account is specific to the Chart of Account.
Prerequisites
Retained Earnings Account is specific to the Chart of Account. The chart of accounts must be
specified in the Chart of Account List.
Procedure
1.
To carry out the activity, choose one of the following navigation options:

2.

Transaction Code

SPRO or OB53

IMG Menu

Financial Accounting General Ledger Accounting

G/L accounts Master Records Preparations
Define Retained Earnings Account

The following entries maintained for Chat of Account 8888 on Maintain FI

Configuration: Automatic Posting Accounts screen.
Field name

Description

R/O/C User action and

values

Page 26 of 31

Note

Field name

Description

R/O/C User action and

values

Note

Chart of
Accounts

Chart of
Accounts

8888

Enter Chart
of Account
8888

Transaction

Transaction

BIL

Defaulted
and in
display

P&L
statement
Account Type

Symbol to
identification of
P & L statement
Account Type

Will be
assigned to
all Expenses
and Revenue
GL Accounts

Account

General Ledger
Account

2999

System will
carry forward
the Profit or
Loss to next
financial year
via this
account

FI-ES: 19 SPRO- Define Tolerance Groups for G/L Accounts

T.Code: SPRO
For General Ledger account clearing, Tolerance Groups Defines the limits within which
differences are accepted and automatically posted to predefined accounts.
Page 27 of 31

Procedure
1.
To carry out the activity, choose one of the following navigation options:

2.

Transaction Code

SPRO

IMG Menu

Financial Accounting General Ledger Accounting

Business Transactions Open Item Clearing
Clearing Differences Define Tolerance Groups for G/L
Accounts

On the Tolerances for Groups of G/L Accounts screen, make the following entries.
Field name

Description

R/O/
C

User action and

values

Company Code Company Code

8888

Tol. Group

Tolerance Group

Debit

Debit Amount

Difference
USD.1/- can
be allowed

Credit

Credit Amount

Difference
USD.1/- can
be allowed

PerD

% of Debit

1%

1%
difference
can be
allowed

PerC

% of Credit

1%

1%
difference
can be
allowed

O
3.

To save the entry use Save icon or press Ctrl+S.

Page 28 of 31

Note

FI-ES: 20 OB Y6- Enter Global Parameters

T.Code: OBY6
In this activity, you can make various global specifications for the company code. In addition,
you can look at the most important specifications of the company code at any time in the
overview. This includes, among other things, the chart of accounts and the fiscal year variant.
Procedure
1.
Access the activity using one of the following navigation options:
Transaction code

OBY6

IMG menu

Financial Accounting Financial Accounting Global

Settings Company Code Enter Global Parameters

2.

On the Change View Company Code Global Data: Overview screen, switch the
screen to Change mode, if necessary.
3.
Select the line with Company Code 8888.
4.
Choose Details.
5.
On the Change View Company Code Global Data: Details screen, enter the
following:
Accounting organization
Chart of Accts

Text

8888

Country
Chart/Accts

Text

Company

Text

FM Area

Text

Credit control
area

Text

Fiscal Year
Variant

Text

K4

Ext. co. code

Check box

No (not ticked)

Global CoCde

Text

Company code
is productive

Check box

VAT
Registration No.

Text

20

888888

No (not ticked)

Processing parameters
Page 29 of 31

Document entry
screen variant

Text

Business area
fin. Statements

Check box

No (not ticked)

Field status
variant

Text

8888

Propose fiscal
year

Check box

Yes (ticked)

Pstng period
variant

Text

8888

Define default
value date

Check box

No (not ticked)

Max. exchange
rate deviation

Number

10

No forex rate
diff. when
clearing in LC

Check box

No (not ticked)

Sample acct
rules var.

Text

Tax base in net

value

Check box

Workflow
variant

Text

No (not ticked)

Discount base in Check box

net value

No (not ticked)

Inflation method Text

Financial Assets
Mgmt active

Check box

Crcy transl. for

tax

Text

Purchase
account
processing

Check box

No (not ticked)

CoCd->CO
Area

Text

Cost of sales
accounting actv.

Text

Negative
Postings
Permitted

Check box

No (not ticked)

Yes (ticked)

Page 30 of 31

6.

Enable amount
split

Check box

No (not ticked)

Cash
Management
activated

Check box

Yes (ticked)

Choose Save.

Page 31 of 31