Contents

Welcome to the Inspire & Enable Frog VLE Guide

Implementing Your VLE: An Overview

Outcomes: What the Frog Team Can Achieve in 8 Weeks

Week-by-Week Overview for the Frog Team

8-Week Checklist for the Frog Team

- Week 1: VLE Training

- Week 2: Personalise your Dashboard

- Week 3: Using the Calendars on your Frog VLE

- Week 4: Organising Your Folders in the Resource Manager

- Week 5: Creating a Site (Part 1)

- Week 6: Creating a Site (Part 2)

- Week 7: The Community Site and Email

- Week 8: Using Google Docs

Celebrating Highlights and Achievements

Your Frog Team in School

10

Your Frog Team: Roles & Responsibilities

11

Support Channels

14

Checklist Summary

15

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Welcome to the INSPIRE & ENABLE Frog VLE Guide!

Congratulations on being selected to be part of The Frog Team! As a member of this
team, you will play a key role in the successful implementation of the Frog VLE in your
school.
As a Frog Team member, you will be responsible for promoting the Frog VLE and its
benefits to your colleagues and students. Your enthusiasm and commitment will spur
others to join you on this exciting journey with Frog.
We believe that your role is crucial to the successful implementation of this project. As
such we have created this guide as a step-by-step plan that will guide you towards
using the Frog VLE confidently.

Implementing Your VLE: An Overview

To ensure the successful implementation of the Frog VLE, we have outlined an
Implementation Roadmap that will enable your school to move from your current stage
to full VLE implementation over a period of 40 weeks:
Inspire & Enable
VLE Training
(1 + + days)

(5 weeks)

(8 weeks)

Training the Frog team

at school

Setting up your Frog VLE at

school and identifying your
Frog Team

Launching your Frog VLE

within the school and
ensuring its success.

Immerse

Empower

(14 weeks)

(13 weeks)

Using the Frog VLE to its full potential as a central

hub for all school communications, teaching and
learning and extra-curricular activities through the
VLE.

Empowering your teachers and

students to use the Frog VLE in
teaching, learning and extra-curricular
activities.

This Frog Team Guide encompasses the Inspire & Enable Stage, and focuses on the
first 8 weeks after your VLE Training.

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Outcomes: What the Frog Team Can Achieve in 8 Weeks

The following provides an overview of what you can achieve within the next 8
weeks:
1. Personalised Dashboard
2. Use of Calendars
3. Organised folder structure in Resource Manager
4. A self-created Teaching and Learning Site
5. Understanding of how the Community Site can benefit you
6. Understanding of how to use Google Docs
7. A celebration of Highlights and Achievements

Week-by-Week Overview for Frog Team

The above can be achieved by following a clear and manageable week-by-week
schedule for the next 8 weeks as shown below:
Week 1
VLE Training

Week 4
Organising your folders in
Resource Manager

Week 2
Personalise your Dashboard

Week 3
Using the Calendars on your Frog VLE

Week 6
Creating a Site (Part 2)

Week 5
Creating a Site (Part 1)

Week 8
Using Google Docs
Celebrating Highlights and Achievements
!

Week 7
Using Communicative Tools on the VLE

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8-Week Checklist for the Frog Team

To achieve basic VLE usage, follow the week-by-week checklists below in order to use
the Frog VLE for administrative work, teaching & learning and communication in your
school.

Note: Please upload your links, screenshots, documents, etc. to the CRM system as
evidence you have completed the tasks for items marked with this icon:

Week 1: VLE Training

The VLE Training aims to provide users with a comprehensive understanding of the
1BestariNet project and the functionality of the Frog VLE.

Week 2: Personalise your Dashboard

Tasks

PIC

Evidence

Day 1:
Populate Personal Dashboard :
Add 3 tabs
Populate first tab (Hint: Use
the Clock, Calendar and
Notes widgets) and name it

N/A

Points

All

Day 2:
Populate second tab (Media, Text
Box and RSS feed widgets) and
name it.

All

Day 3:
Populate third tab (Hint: Use the
Embed Website and External
Link widgets) and name it.

All

Day 4:
Populate Academic/ CoCurricular/Student Affairs
Calendar/Personal Calendar

N/A

All

Day 5:
Create and populate another
Calendar (e.g. Calendar for
Panitia, club or even your class)

N/A

All

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Total Points
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Week 3: Using the Calendars on your Frog VLE

Evidence

Tasks

PIC

Points

Day 1:
Create an event on your personal
Calendar and invite a colleague to it.

N/A

All

Day 2:
Invite a group to a meeting.

N/A

All

Day 3:
Share the Calendar you have created
for your Panitia/club/class with the
intended group.

N/A

All

Day 4:
Add the Calendar ( e.g.;Calendar for
Panitia, club or even your class) to your
Personal Dashboard.

All

Day 5:
Book a room/equipment via the
Booking Calendar.

All

N/A

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Total Points

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Week 4: Organising Your Folders on the Resource Manager

Tasks

PIC

Evidence

Points

Day 1:
Create folders in My Documents( e.g.
Class , Subject, Reports, Personal)

N/A

Day 2:
Add relevant files to folders created in
My Documents

N/A

Day 3:
Organise folder structure for Lesson
Resources (e.g. Science/Form 1-5/
Notes/Slides/Links)

N/A

GPK/KB/KP

Day 4:
Add files to respective folders in the
Lesson Resources (e.g. Sejarah,
Geografi, English)

N/A

GPK/KB/KP

GPK/KB/KP

All

All

Day 5:
Prepare a document to explain folder
structure and housekeeping rules in
Resource Manager for LDP.

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Total Points

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Week 5: Creating a Site (Part 1)

Evidence

Tasks

PIC

Points

Day 1:
Select a topic for a lesson

N/A

All

Day 2:
Plan lesson outline

N/A

All

Day 3:
Source for materials for the lesson
(images, videos, audio files, PDF, PPT,
etc.)

N/A

All

Day 4:
Create a Site with a minimum of three
tabs

N/A

All

Day 5:
Populate first tab with a minimum of
three Widgets (Media, Text, Embed
Website)

All

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Total Points

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Week 6: Creating a Site (Part 2)

Tasks

Evidence

PIC

Day 1:
Populate second tab with a minimum
of three Widgets (Required: Media,
Text, External Link)

N/A

All

Day 2:
Populate third tab with a minimum of
three Widgets (Required: Media, Text,
File Drop).

N/A

All

Day 3:
Add a Communication Tool (e.g.
Forum, Wall) to the Site

N/A

All

Day 4:
Add a SCORM object to any tab

All

Day 5:
Share the Site with a teacher on the
Frog team

N/A

All

Points

Total Points

When you have completed all the tasks in Week 6, upload a screenshot of
your completed site as evidence you have created your very own Site.

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Week 7: The Community Site and Email

Evidence

PIC

Points

Day 1:
Participate in a topic on the school
forum

N/A

All

Day 2:
Create or join groups in the
Community Site

N/A

All

Day 3:
Create a forum topic for your group on
the Community Site

N/A

All

Day 4:
Populate the Blog/Wall in your group

N/A

All

Day 5:
Send an E-Mail to a colleague on the
Frog Team

N/A

All

Tasks

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Total Points

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Week 8: Using Google Docs Celebrating Highlights and Achievements

Evidence

PIC

Points

Day 1:
Create a Google Document

N/A

All

Day 2:
Share the Google Document with your
Frog Team

N/A

All

Tasks

Day 3:
Collaborate on the Google Document
Day 4:
Showcase Sites that have been
uploaded on SITE (WIP) to another
colleague
Day 5:
Showcase the best Department
Site/Subject Site to another colleague
and to your classes

All

N/A

All

N/A

All

Total Points

When you have completed the task for Day 3, upload a screenshot that
shows evidence you have collaborated on your Google Document.

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Your Frog Team in School

As you achieve your goals through the weeks, your school will also create a Frog Team
within your own school to create processes and conduct activities for the
implementation of your VLE and to support your activities.
Please fill in the following positions and youve got your School Frog Team!
Headteacher /
Principal

Senior Leadership Team (GPK)

GPK:
PK HEM:
PK Koko:

Frog Coordinator
(Technical)

Frog Coordinator
(Admin)

Head Frog Champions

HFC 1:
HFC 2:
HFC 3:
HFC 3:

Frog Champions (Teachers & Students)

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Your Frog Team: Roles & Responsibilities

Your Frog Team will consist of your Senior Leadership Team along with the selected
teachers and students, who will work together to build and introduce Frog to your
school. Each individual has key roles and responsibilities as shown below:

Headteacher
1. Provides vision
2. Drives change
3. Raises awareness about the Frog VLE
4. Understands capabilities
5. Forms the Frog Team
6. Plays the role of admin user in the schools Self-Care Support Portal

Senior Leadership Team

1. Communicates vision to the Head Frog Champion
2. Identifies goals (Roadmap)
3. Leads the schools Frog Team
4. Implements the Frog VLE Roadmap and monitors how adoption of the Frog VLE is
progressing in school
5. Provides vision and focus for their section
6. Monitors in-house training (LDP) and enhances teachers competency through
internal training
7. Plays the role of the Admin User in the schools Self-Care Support Portal

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Frog Admin
1. Plays the role of an ICT specialist
2. Understands the Frog VLE system
3. Operates and solves technical problems (provides technical support) for teachers
and students
4. Manages user IDs and creates classes / groups in Frog VLE
5. Manages and updates the School Dashboard
6. Manages and updates the School Calendar
7. Manages and uploads school documents into the VLE
8. Becomes the schools contact person for the schools Self-Care Support Portal
9. Coordinates the internal training program

Head Frog Champion (Teacher)

1. Determines and implements vision in school
2. Generates ideas for implementing the Frog VLE
3. Shares knowledge and encourage collaboration among teachers
4. Motivates teachers and students in school
5. Understands and promotes Frog and its benefits
6. Enhances teachers competency through internal training

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Frog Teacher Champions

1. Develops interactive teaching and learning resources
2. Shares resources with other teachers
3. Uses the Frog VLE in teaching & learning
4. Uses the Frog VLE for school administration
5. Helps students to use the Frog VLE for student affairs and co-curricular activities
6. Provides activities that encourage independent learning
7. Promotes the vision
8. Motivates Frog Student Champions
9. Allocates tasks to the Frog Student Champions
10. Coordinates communications with Frog Teacher Champions & with FrogAsia.

Frog Student Champions

1. Promotes Frog and motivates fellow students to adopt and use the VLE.
2. Populates & updates co-curricular Sites & Calendars
3. Plans & executes the training of selected students in co-curricular groups before
Frog Buzz Launch
4. Plans & executes Frog Buzz Week
5. Supports Frog Teacher Champions in school-wide training
6. Serves as an informal support system in terms of VLE usage
7. Organises all Frog-related school competitions / campaigns /events
8. Documents the progress of school competitions / campaigns / events by taking
pictures, writing articles etc.
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Support Channels
In implementing your Frog VLE, we at FrogAsia will be happy to support you and help
you achieve your goals. Please contact your designated Relationship Manager, or
contact FrogAsia support from any of the channels below:

018 799 8787

Time: 7am to 10pm,
Monday to Friday.
Agents will respond
to calls in both
Bahasa Malaysia &
English.

moesupport@
ytlcomms.my

https://1bnselfcare.yes.
my

Email us with your

school code and a full
description of the issue!

Login to our Self Care

Portal to create a
support ticket!

Note: Only the 4 designated contact persons from your school can access the above
support channels. All other staff MUST lodge issues with your Frog Admin Users.

Conclusion
We have now successfully come to the end of the Admin Guide.
CONGRATULATIONS on completing the Inspire and Enable Phase!
We hope you have had an exciting journey with Frog.
Keep calm and continue to Frog on!

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14

Use this checklist to see if you have completed all your tasks!
TASKS
Frog Champions (Teachers)
Personalised dashboard as per minimum requirements
Creation of Personal Calendar
Used the Booking Calendar at least once
Organised My Documents with a logical folder structure
Created a minimum of 1 Site as per minimum requirements
Created or joined a minimum of one group on the Community Site
Senior Leadership Team (GPK, KP, KB)
Personalised dashboard as per minimum requirements

Created HEM/Academic/Cocurriculur and Personal Calendar

Used the Booking Calendar at least once
Organised My Documents with a logical folder structure
Organised Lesson Resources with a logical folder structure
Produced document to explain folder structure and housekeeping rules to be
used in Resource Manager
Created a minimum of 1 Site as per requirements
Created or joined a minimum of one group on the Community Site

15