School Name

# of students % of students
# students % students excessively excessively average daily
GRADES # students chronically absent chronically absent absent absent attendance
Grade K
Grade 1
Grade 2
Grade 3
Grade 4
Grade 5
Grade 6
Grade 7
Grade 8
Grade 9
Grade 10
Grade 11
Grade 12
Total:

(Note: Delete unecessary grades)

Definitions:
Chronically absent (missing more than 10% of school over the course of the academic year)
Moderately Absent (missing between 5-9% of school over the course of the academic year)
Excessively Absent (missing more than 20% of school over the course of the academic year)

Calculations:
1) Determine the number of students who are chronically, moderately or excessively absent by
calculating the number of days absent/the number of days enrolled for each student from
the specified population (e.g. a particular grade or all elementary or middle or high school students in the district)
2) Determine the % of chronic absence by dividing the # of students from the specified population who meet the
absence criteria by the total # of students enrolled from that specified population.
Note: For Middle and High School, if absences are available by period, then need to define
how many periods = 1 day of absence. One suggestion is to use 6 periods = 1 day of absence.
School Districts could modify depending upon what makes sense given their school schedule.
Timing of Analysis:
This table is aimed at helping a district review trend data for each of these academic school year.
The template, however,could be modified so a district could conduct analysis at the end of every 2 months
or at least the end of every semester so that action could be taken in a more timely manner.
 School Name
All Students With More than 10% Absence for Any Reason Type of Absence**

STU Student grad Parent/Guar teach race/e gend spec UN

# Name e dian Home Phone
er th er EL ed V ILL T3

*sum of all days absent, including in

categories not reported here (e.g.
DHP, JUV, LIS)

** "Type of Absence" codes should be modified to reflect categories tracked by your school
Type of Absence** # days
of # days
UN EX school absent %
PER SUS X C to date to date* absent
157 28 17.8
157 26 16.6
157 19 12.1
Grade Teacher/Class Room # of Students % Chronically Absent % Excessively Absent

Note:
Definitions:
Chronically absent (missing more than 10% of school over the course of the academic year)
Moderately Absent (missing between 5-9% of school over the course of the academic year)
Excessively Absent (missing more than 20% of school over the course of the academic year)

Calculations:
1) Determine the number of students who are chronically, moderately or excessively absent by
calculating the number of days absent/the number of days enrolled for each student from
that particular classroom
2) Determine the % of chronic absence by dividing the # of students from the specified population who meet the
absence criteria by the total # of students enrolled from that particular classroom.
Note: For Middle and High School, if absences are available by period, then need to define
how many periods = 1 day of absence. One suggestion is to use 6 periods = 1 day of absence.
School Districts could modify depending upon what makes sense given their school schedule.
who meet the
Absences By Student Sub-Population

Hispanic/Latino
Total # Hispanic/Latino
% chronically absent
# chronically absent
% excessively absent
# excessively absent
Black/African American
Total # Black/African American
% chronically absent
# chronically absent
% excessively absent
# excessively absent
White
Total # Non Hispanic White
% chronically absent
# chronically absent
% excessively absent
# excessively absent
% excessive absence
Definitions:
Chronically absent (missing more than 10% of school over the course of the acad
Moderately Absent (missing between 5-9% of school over the course of the acade
Excessively Absent (missing more than 20% of school over the course of the acad
Calculations:
1) Determine the number of students who are chronically, moderately or excessiv
calculating the number of days absent/the number of days enrolled for each stude
the specified population (e.g. a particular grade or all elementary or middle or high
2) Determine the % of chronic absence by dividing the # of students from the sp
absence criteria by the total # of students enrolled from that specified population.
Note: For Middle and High School, if absences are available by period, then need
how many periods = 1 day of absence. One suggestion is to use 6 periods = 1 d
School Districts could modify depending upon what makes sense given their scho
Timing of Analysis:
This table is aimed at helping a district review trend data for each of these academ
The template, however,could be modified so a district could conduct analysis at th
or at least the end of every semester so that action could be taken in a more timel

Asian & Pacific Islander

Total # Asian Pacific Islander
% chronically absent
# chronically absent
% excessively absent
# excessively absent

Other Race
Total # Other
% chronically absent
# chronically absent
% excessively absent
# excessively absent

ELL
Total # ELL
% chronically absent
# chronically absent
% excessively absent
# excessively absent

Not ELL
Total # Not -ELL
% chronically absent
# chronically absent
% excessively absent
# excessively absent
Special education
Total # Special Education
% chronically absent
# chronically absent
% excessively absent
# excessively absent

Not special education

Total # Special Education
% chronically absent
# chronically absent
% excessively absent
# excessively absent
ver the course of the academic year)
er the course of the academic year)
ver the course of the academic year)

ly, moderately or excessively absent by

ys enrolled for each student from
ementary or middle or high school students in the district)
# of students from the specified population who meet the
that specified population.
able by period, then need to define
n is to use 6 periods = 1 day of absence.
es sense given their school schedule.

a for each of these academic school year.

ould conduct analysis at the end of every 2 months
d be taken in a more timely manner.