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# School Name

# of students % of students
# students % students excessively excessively average daily
GRADES # students chronically absent chronically absent absent absent attendance
Total:

Definitions:
Chronically absent (missing more than 10% of school over the course of the academic year)
Moderately Absent (missing between 5-9% of school over the course of the academic year)
Excessively Absent (missing more than 20% of school over the course of the academic year)

Calculations:
1) Determine the number of students who are chronically, moderately or excessively absent by
calculating the number of days absent/the number of days enrolled for each student from
the specified population (e.g. a particular grade or all elementary or middle or high school students in the district)
2) Determine the % of chronic absence by dividing the # of students from the specified population who meet the
absence criteria by the total # of students enrolled from that specified population.
Note: For Middle and High School, if absences are available by period, then need to define
how many periods = 1 day of absence. One suggestion is to use 6 periods = 1 day of absence.
School Districts could modify depending upon what makes sense given their school schedule.
Timing of Analysis:
This table is aimed at helping a district review trend data for each of these academic school year.
The template, however,could be modified so a district could conduct analysis at the end of every 2 months
or at least the end of every semester so that action could be taken in a more timely manner.
School Name
All Students With More than 10% Absence for Any Reason Type of Absence**

## STU Student grad Parent/Guar teach race/e gend spec UN

# Name e dian Home Phone
er th er EL ed V ILL T3

## *sum of all days absent, including in

categories not reported here (e.g.
DHP, JUV, LIS)

** "Type of Absence" codes should be modified to reflect categories tracked by your school
Type of Absence** # days
of # days
UN EX school absent %
PER SUS X C to date to date* absent
157 28 17.8
157 26 16.6
157 19 12.1
Grade Teacher/Class Room # of Students % Chronically Absent % Excessively Absent

Note:
Definitions:
Chronically absent (missing more than 10% of school over the course of the academic year)
Moderately Absent (missing between 5-9% of school over the course of the academic year)
Excessively Absent (missing more than 20% of school over the course of the academic year)

Calculations:
1) Determine the number of students who are chronically, moderately or excessively absent by
calculating the number of days absent/the number of days enrolled for each student from
that particular classroom
2) Determine the % of chronic absence by dividing the # of students from the specified population who meet the
absence criteria by the total # of students enrolled from that particular classroom.
Note: For Middle and High School, if absences are available by period, then need to define
how many periods = 1 day of absence. One suggestion is to use 6 periods = 1 day of absence.
School Districts could modify depending upon what makes sense given their school schedule.
who meet the
Absences By Student Sub-Population

Hispanic/Latino Definitions:
Total # Hispanic/Latino Chronically absent (missing more than 10% of school over the course of the acad
% chronically absent Moderately Absent (missing between 5-9% of school over the course of the acade
# chronically absent Excessively Absent (missing more than 20% of school over the course of the acad
% excessively absent
# excessively absent Calculations:
1) Determine the number of students who are chronically, moderately or excessiv
Black/African American calculating the number of days absent/the number of days enrolled for each stude
Total # Black/African American the specified population (e.g. a particular grade or all elementary or middle or high
% chronically absent 2) Determine the % of chronic absence by dividing the # of students from the sp
# chronically absent absence criteria by the total # of students enrolled from that specified population.
% excessively absent Note: For Middle and High School, if absences are available by period, then need
# excessively absent how many periods = 1 day of absence. One suggestion is to use 6 periods = 1 d
School Districts could modify depending upon what makes sense given their scho
White
Total # Non Hispanic White Timing of Analysis:
% chronically absent This table is aimed at helping a district review trend data for each of these academ
# chronically absent The template, however,could be modified so a district could conduct analysis at th
% excessively absent or at least the end of every semester so that action could be taken in a more timel
# excessively absent
% excessive absence

## Asian & Pacific Islander

Total # Asian Pacific Islander
% chronically absent
# chronically absent
% excessively absent
# excessively absent

Other Race
Total # Other
% chronically absent
# chronically absent
% excessively absent
# excessively absent

ELL
Total # ELL
% chronically absent
# chronically absent
% excessively absent
# excessively absent

Not ELL
Total # Not -ELL
% chronically absent
# chronically absent
% excessively absent
# excessively absent
Special education
Total # Special Education
% chronically absent
# chronically absent
% excessively absent
# excessively absent

## Not special education

Total # Special Education
% chronically absent
# chronically absent
% excessively absent
# excessively absent
ver the course of the academic year)
er the course of the academic year)
ver the course of the academic year)

## ly, moderately or excessively absent by

ys enrolled for each student from
ementary or middle or high school students in the district)
# of students from the specified population who meet the
that specified population.
able by period, then need to define
n is to use 6 periods = 1 day of absence.
es sense given their school schedule.

## a for each of these academic school year.

ould conduct analysis at the end of every 2 months
d be taken in a more timely manner.